001Do we need a roll call, Mick? >> We do. >> Mrs. Eicholtz >> here. >> Dr. Hooker >> here. >> Mrs. Johnston >> here. >> Mrs. Lewis >> here. >> Mrs. Singh >> here. I'm sorry, my video is not working today for some reason. But I'm here. >> Welcome to the computer world. >> All right, >> welcome everybody. get started on this or Kirk I mean >> so we have on our agenda today for our work session an opportunity >> Kirk we need to adopt the agenda. >> Oh okay I would entertain a motion to adopt the agenda. >> So moved >> second. >> Thank you. All those in favor >> I >> So uh on our adopted agenda we have the topic today during our work session to talk about our facilities dialogue. Um
002as our committee members know we have been through uh recent committee meetings with both the operations committee and the finance committee. Uh and we have been reviewing some pre-bond planning. um specifically looking at what we're calling some high priority due diligence items. Uh also reviewing some of the next possible steps in terms of schematic design with our uh partners at MSA and any other uh pre-bond construction prices or estimates that we may want to consider and have the board uh consider. We want to make sure that our consultants are able to answer any questions for board members that we might have. Um and we'd like to uh open uh the floor for some dialogue about first those due diligence items or those high priority items that we have talked about uh to make sure that
003we all understand um what needs to happen during the next uh phase of this pre-bond uh project. So, uh, with that, um, I know that everybody has received some resource documents in the past and, um, I thought, um, Chris Payekch and Mike Mendenhal, if you would just, uh, maybe both give us a highle summary of what you shared with us, um, since our last meeting um, and then we can dive into any questions. The only thing I would say is when you do it, kind of say, "Okay, this needs to be spent now because this does because this does because and that's what it adds up to." Okay. >> Yep. >> Thank you. >> Yeah. Chris, uh Chris, do you have the ability to pull that sheet up so we're all looking at the same
004time? >> Um I can. >> I think that would be helpful. Oh, Kirk, if you need to do that or can everybody see? >> No, not yet. >> Yeah, it's coming up. >> Okay, >> thank you very much. Blow it up a little bit if you could, Senate. % of bigger. Thank you. >> That's That's real good. So, Chris, if you wanna I I'll let you go ahead and take the lead here as we go down uh each line item and we can talk uh a little bit about, you know, priority uh and the timing uh critical uh timing of this. >> Sure. So just high level starting from the top there the items in yellow um we mentioned a little bit before site survey and utility underground location those are two items that need
005to start here in March early March in order to um have that information ready to start design work um for summertime. Um, same thing with environmental assessment is another another part that's mainly focused on the middle school. There's also some work in the other buildings. Um, all these items up at the top here are generally taken the in the range of uh six weeks, four to six weeks or so to do that work before we would have those reports that information ready. Um, soil borings and a geotechnical same thing. I know we've talked about that a little bit before. um need to start here as well in March uh in order to get that information pulled together for um design starts uh temporary facilities um that's specifically for uh middle school and it doesn't commit
006the district to doing anything with temporary but um based on the planning and what's anticipated and that the need will be that's the the design and the permitting and kind of getting the information prepared in order to have modular ers that could be brought out this summer. And so that's just the prep work for that. That again needs to start uh here in March as well. Uh the design feed component is mainly focused on additional due diligence items within the buildings. So that's uh like site surveys, that's the building survey work. So that's going in the buildings. Um right now we just have uh paper drawings of most of the buildings, some of them from the 1960s. So we have to put that stuff in the computer and go out and do field measurements and
007have that information before we can even start uh doing a lot of drawing and design work within the buildings themselves. Um that also includes due diligence uh with um defining all the different spaces that are going to be needed in the buildings. That includes things like surveys. That includes things like sitting down with faculty and staff and students and um going through and making sure we have all the different areas identified. uh that's starting to do some some preliminary planning of how spaces might lay out and getting floor plans pulled together and those kind of things. So most of that is is that kind of work between now and May. Uh so again that's work that you know it's a couple months worth of work leading up to really getting into a full full schematic
008design um that'll be needed to get projects moving. That's also doing things like uh for the middle school I'm putting together demolition drawings and utility type drawings. Um that'll be needed that work would potentially start as early as this summer in order for that to happen. Um that those kind of drawings and that kind of work needs to happen here uh starting in March. And then the utility relocation and we talked a little bit about that as well. Uh there are a number of utilities that are currently going through or are located in the middle school that feed the high school and other buildings in the district. Um so there's some preliminary work u design engineering work some um assessment kind of work that needs to happen to both identify all those utilities and determine
009how they would be relocated and where they need to go because that's also work that needs to happen before the building gets demoed. uh which again would would potentially start as early as you know June of this year once the students are out and that that has to we have to be ready to go. So that's um that's just the piece of the relocation that is required to get all that prepared and ready to go. Um and then the last piece on there is the construction manager preconstruction. And as we know we're getting proposals for um construction managers here this week and we'll be going through those as a district. And so there there's going to be some level of uh work that they're going to be needing to do between now and and uh
010this summer to uh prepare. There's some sequencing. There's some budgeting uh and so on that they'll be involved with. And so that's a ballpark. We don't have a number for that yet because we don't, you know, we haven't seen that information, but that's a general uh based on the amount of time we have between now and and this summer uh for that work. So, um, those are all, as you can see, March, uh, those are all, you know, need need to start going here this month, uh, in order to, uh, have things ready to go and be able to start some work this summer. Mike, you want to elaborate on that? And >> yeah, I would, yeah, I would just go back too to, uh, the third line item, environmental assessment. Uh and Chris, you
011and I have talked about this uh moving forward, but the uh time-sensitive uh issue here is getting the middle school completed first. We would make sure that they start there because that would clear the way for abatement demo starting in June. Uh we would have them begin there and complete that work and then they could move throughout the district. Um I I think too the construction manager I think ideally what what this does it tees things up nicely bringing them in uh the time we're we're doing this which our interviews are Friday uh they will want to get their arms around you know the scopes of work that we've identified so far and again I think their clear focus should be the abatement demo because that would be the starting point for this project so
012a lot of this work will tie in nicely for the CMR uh to be able to start looking at how they package it uh with their subcontractors. is they could be reaching out to subcontractors, lining this up and pre, you know, preparing for uh the district to enter into what I would call GMP1, guaranteed maximum price one, would would would be specifically for the abatement demo of the middle school. >> Um, I have just a few questions. Um, Mike, I did not see your fee in the pre-bond due diligence. I'm sure we owe you some fees during that period as well. >> Well, Mick said he wasn't paying me a dime, so that's that's I I I think I'm just working on just kind of a straight fee uh flat fee uh for these three
013months >> uh just to do what is is needed uh to keep moving things along. >> Great. One of the questions I ask in our um committee uh finance committee and I really just wanted to talk about it as a board as a whole um in this work session is it it's clear that the a lot of these um upfront fees uh are driven by the desire to uh begin on the middle school this summer. um as opposed to waiting until the bond passes because if we did that we couldn't begin this summer. We'd have to wait until next summer. So, I just wanted the you know us the board to kind of discuss that there's obviously probably advantages and disadvantages to starting this summer versus next summer. And um I just wanted to open
014it up and you know obviously Kirk um I'm sure you've got some feedback from families but I think given that we've had you know a year and a half of COVID uh I just would like to hear you know whether or not this is a good idea to start construction and going into mobile units for the uh the school year 2122 u and just raise that as an issue for the board as a whole to discuss >> uh I don't mind um just responding first to that uh Kim in in general there are many districts that approach these projects in many ways as we have learned um doing our own research and homework beyond our consulting partners here today and um there is uh very little history of districts trying to um you know hopefully
015successfully pass a a combined issue like this and and take advantage of um the summer months. So, it is a big deal especially when we talk about swing space and temporary classrooms. If the board were to desire to have a timeline uh where we would uh take advantage of the summer and fall months, one of the crucial decisions that the board would have to consider is uh allowing us to move forward to work with the company that could provide plans and designs and pull permits for temporary or swing space uh for up to a grade level or more of students. Uh and you can imagine the logistics involved. you are all aware um of that. Um another important item that we have learned about that I think is of concern is when you wait on
016some of the due diligence items like soil borings um and geotechnical analysis. What we have learned is that many many districts have found out that there are uh hidden issues or larger concerns that they end up dealing with as they begin a project that then affect the timeline in a negative way. So you might have a very good intention to um you know communicate a two and a half year timeline and then because you wait you end up finding that you have to extend that timeline out even further. And so I think that's a consideration for the board as well. Um what we have done is worked with our consultants here to try to provide this look so that everybody can understand what ought to take place before a build begins no matter what time
017the board selects and also to consider the ramifications of when you would like it to end. Um, under this this idea or this concept that's been shared, um, our board members understand that a new middle school could possibly be entered for the 2324 school year. Whereas, if we waited on some of these items and chose to start the construction later, that would also change um when we would enter that new facility. And it may also impact the timeline for the other sites and the projects being done at those sites. So, those are all important considerations and I think uh, of course, Mike Menhal and MSA can can weigh in there as well. I want to make sure we reiterate to everybody who might be following or paying attention to this meeting as well that all
018of the numbers that are being shared today and all the due diligence items are hypothetical and they are um items for the board to consider uh as we move forward. Yeah, I I do think that um you know there's issues of I I really don't think we want to push off uh till 2425 the opening of the building and if you don't start you're not going to get there. I mean we've got and also the other issue is um we the power issue is going to be a big big deal. you need that entire summer to reroute the power because the high school is going to be without power or part of the high schools be without power uh during the relocation. So, we really want to have that all set up to teed up
019to start uh in June, July so that it's all completed and the high school is powered appropriately by the time we start the fall. Um to Kim's question, it's a really good question, Kim. Thank you for, you know, the concern for kids. Um, I I do believe Jim Nichols brought this up. You know, we are going to use the modulars for seventh grade, but those kids are going to be in the main school a lot. You know, they will be in the modulars, but they'll be out of the modulars moving back and forth. Um, and I thought to me that was very important that they weren't always going to be in the modulars. And the new modulars are amazing comparatively to what you and I suffered through when I had modulars when I was in
020school. those things were a piece of garbage. So, >> so my only concern um as far as you know moving forward now uh and I I appreciate the long-term impact of waiting. My only concern and maybe you guys can you know give me some um piece about this is I don't want to rush through the design phase and I feel like up until now the board hasn't been you know we we've seen some things but we haven't been super involved in this design process and so if we and if we do all this site work I get all that um to be ready to transition kids into modulars that all makes sense But are we rushing the design phase of this? >> Chris, would you like me to start? >> I I think when when
021what we're looking at right now for this pre-bond work, it's really there scopes of work that really aren't directly associated with the actual design of the building. And I think Chris had mentioned earlier the work that they're going to do. Obviously, they brought their fee down. I I think pretty considerable from the last time and we're pretty comfortable that they could complete the work they need to do in order to really begin looking at the design that what we're looking at right now is the first step in the design process. It's programming. It's uh you'll hear people call it the program of requirements. It's establishing how big do these spaces need to be. a lot of it, you know, enrollment drives pretty much everything, drives the square footage. And I think that's what uh MS
022the MSA team will be doing is figuring out how large the spaces are. And then he mentioned that that would that would set things up nicely for them to move into the schematic design phase. And that's where we're going to need the district's help. uh you know the administrators, staff, board members when when things really start to take shape uh you know what what do those spaces now look like? Uh and then everything actually involves evolves all the way down to now we're get into colors and textures and finishes. That's that's you know this is really the the very beginning stage of being able to move into the actual design phase. And Chris correct me if I'm wrong in that. >> Well can I just as Chris answers that question you know what you said
023to us was and I this was kind of knowledge that I didn't have before the meeting which is you don't expect to have the design ready May 4th. you expect to start developing it. You don't need those final draws drawings until October, November. We have plenty of time to design this and design it right. And so we're not rushing this. It's just we have to do all this pre-bond work in order to make sure that we have shovels in the ground and can get the stuff done so that we can actually meet a 24-month build. >> Yes. >> Yeah. Yeah, that's that's correct. Yeah. And I think it's also important to recognize you have to do uh Can you hear me? >> Yeah. Yeah. Yes. >> It's important to do all this work because in
024the end it saves on the design. You don't want to find out down the road that you have to redo something because of issues you find. So this this is critical. There's no getting around it. Um the timing obviously is going to affect the forward motion of it, but um you can't avoid you can't avoid this and it seems well put together. My question is how many classes do we need for modulars? >> One >> just one modular class. >> Yeah, they're going to put the sixth grade in or leave the sixth grade in elementary. You mean one grade? >> And shove the eighth grade up to the high school. >> Probably eight eight to 10 classrooms in a modular unit. Um, but you're right. It would be primarily one building. >> Jim, Jim, we're
025having a little problems hearing you. If you could speak closer to the speaker. Thanks. >> Yes. We're we're looking at probably eight to 10 classrooms total um in a modular, but it'll be one building. >> Yeah, it Jim, you can speak to that. I think the rest of the board probably needs to hear a little bit about how these new modulars are done. It's just absolutely it's a different world than what we are all used to. >> They really are. I mean, you you've got schools that are actually building entire school buildings out of now, and you wouldn't actually be able to tell from the outside. Um, now ours won't be, you know, one big campus. So, you you'll notice it, but I think we can build it in such a way that it'll integrate
026with our auditorium spaces and some of the classrooms over there so that they have kind of their own campus, their school, a feel for their own school. Um, they'll be eating inside the main building. Um, so they really will be using that for some classroom space, but they're going to have musics and pees and things like that that'll be part of the high school, and we'll be able to share a lot of those spaces. >> Yeah. Yeah, >> I um >> I I do and I I really do appreciate MSA and Mike's um viewpoints on this and Jim yours as well because um you know one of the things and and thank you MSA for um listening to the finance committee and uh to the operations committee as far as pushing you guys on you
027know how much design do you need to do now um for purposes of pre-bond work because the cost was uh much more significant when you initially brought it to the finance committee. So, I thank you for that. And um uh you know, just from my perspective, I think that the public just kind of needs to know that the reason why we're expending the monies that are proposed to be expended that you've laid out um is so that we can get into the building um by 2324. that if we chose not to do some of those surveys, for example, the environmental, the soil surveys, etc., that that would likely kick us out further because we would not be able to do the demolition this summer and it would kick us out. So, I think that that's
028just a a decision we as a board have to say, do we want to start this summer? And if we do, we do have to expend these monies in order to start. if we if we were to choose no, we don't really want to start the summer because we can kick it down another school year that the amount would be less, but we would still be spending some before the bond. Um, if Chris or Mike can speak to that, I'd appreciate it. Thanks. >> You know, I can just a couple of things to piggyback on that and to your point, Kim, a few things because I know other people who may be from the community, you know, learning about some of these things. The majority of the items on that list, as we've talked about,
029we use the term due diligence because they are items that the school district needs to do no matter what. So things like surveys and environmentals and these kind of things, as Kirk mentioned, most school districts will do that and have that ready to go well in advance of of even going out for bond levies because it's information that school districts need to make smart decisions. And so all those investments and all that information is good information that the district needs no matter what whether they were starting a building project or not. So I think those are things that are smart and that you need. And then there's a few things in there that are just additional to make sure that uh they're further prepared. Um, also we've talked about on here another reason why the
030focus has been on this summer uh if possible is that the um the middle school and all the buildings but the middle school in particular does have a number of issues as many people know within the community. Um there's a there's a cost to keep that building operating and there's a cost to um to just keep it going. So to go another school year or another school or another school year, there are there are expenses. Um and we haven't those haven't all been 100% defined, but it, you know, it's considerable. And so the sooner that the district can get in and make some changes, um is going to be better for for everyone. Um and as we've talked about these transition plans that the district continues to work through, um really is going to provide
031opportunities. Um I think they are they are positive and hopefully once people see all those they'll agree with that. But, um, yeah, big picture, the focus is certainly on the middle school, and I think that's why some of those numbers are what they are, uh, and will continue to be on the middle school as well as making sure the other buildings are are addressed as well. We got a little bit more time um to to work on some of the other buildings, but the the middle school is the one that'll that'll have the brunt of the attention at least in the the immediate time frame. So I don't Mike Menhal or anyone else from MSA if you want to weigh in. But um >> hey Chris, real real quick on your point about the there's
032a cost to um having this building the middle school building um for any future school years. Um I have put uh Mr. Stagman, Ken Stegman, um with the task of of putting all of those numbers together. um he's already told us that um there's going to be some significant roof work that has to be done because um there's some emergency spots that are failing. Um I know right now he's putting together that estimate. I was hoping he'd have it for this meeting. Um I've also asked him to give me some other maintenance type items that will have to be done in order to have this school building run one more school year. um that that's something else we really need to consider are the expenditures that we'll have to do in order just to keep
033this building running. And do we really feel that's a good use of our funds? >> Why, Kim? I wanted to know why Kim said it would be cheaper if we waited on it or less expensive. >> Did you say that, Kim? >> Elizabeth, I didn't say it would be cheaper. I said the amount of money that we would be expending pre-bond vote would be less if chose to um go forward the following summer because there would be certain things we would not be doing i.e. designing the um the modular units. We wouldn't be um looking at what we'd have to do for electrical to excavate uh this summer. Those are the types of things that wouldn't have to be spent pre-bond if we were choosing to wait for another school year. So that's that's the
034money if passes no matter what. I just >> I missed the pre-bond. Thanks. >> One other um thing I'd like to circle back to that Chris mentioned before and we learned in our committee meetings. uh none of us were around uh and and and intimately involved during the last bond project uh on the building side here. um or a few of us were and um you know we have already fielded a lot of questions about um the district in terms of you know do you have your site surveys completed and and have you looked at at your utility location and and as we've had discussions even with some of our internal staff about things like our IT needs and how we might deal with the logistics of that around a project build there have been
035a lot of questions so to Kim's point and to NY's question earlier. Um, we have heard a fair amount of questions being asked by our school community members. Um, and many of them have an understanding of of the fact that there are some uh pre-bond due diligence items that we really just need to be organized uh to consider if we want to maximize the use of summer and fall months. And um, again, districts make different decisions about these things and the timing of them. Um but I think uh Chris you you pointed out again that there are value in some of these assessments and survey uh whether we build you know in June of 21 or June of 22 there's value in having this work ready to go um so that it can inform our
036budget and our timeline and probably even material and commodity costs in the future. >> Yeah. Um I I just step in for one second. It may not necessarily be a a criteria issue to take a look at, but one of the things that we see in the marketplace right now, obviously, we're all sitting on a Zoom screen and we're not in person because we obviously have a significant issue uh that's affecting some of the construction industry right now because there's there are numbers of projects that are not moving forward um now as rapidly. uh the cost of money is stable and because of that a lot of people are taking a kind of a wait see a little bit process too although I don't know that it's a point to determine whether or not you
037go forward with something or not >> that there are uh conversations being had by a number of folks in our industry and then Mike maybe you can you know uh on a board >> you know kind of um >> re you know uh take your opinion on that too but that we see can the further along we go from here assuming uh that we know we we have a feeling for what's happening that construction costs will continue to go up. Uh right now there right now the numbers that we get on any project out there are reasonably stable to where they've been. But what my concern is that um any project that can move forward sooner than later at least has the opportunity to to scrub the market a little bit. And if you wait,
038you don't have any opportunity to scrub the market. you're stuck with the market at that point in time. In other words, you don't have to go then. You can get numbers, you can go back, but it gives you options by get being more ready. Just I just thought I'd put that out there just because of the state of the market. So, >> that that's a great point and and going back to the this pre the pre-bond scopes of work that that we're talking about. I I think probably a good way for you to uh to think about this. I'll give you an example of a district that I I'm currently working with. They brought me in really late and the situation they found themselves in. They started the project again. They went through their programmer
039requirements that we we talked about earlier. They got through their design phase. They they had the estimating done and you know they're they're right to the point where they're they're ready to start moving dirt a mass exc excavation portion of the project. Here's what happened to that district. They didn't do the geotechnical. So they've they've already got everybody's anchored on the schedule. Everybody's anchored on the budget. So they do the geotechnical and what do they find? They find unsuitable soils. So here's what happened to that district. Uh the district had to do an undercut of the entire I think it was down to 8 feet. They found fatty clays and water and fatty clays because of expansion is a major problem. Uh and then the timing of this to be done ended up putting them
040in the spring. So we were under wet conditions. So when they got the soils uh the undercut completed, they still had to come back and do lime stabilization and cement stabilization in order to try to preserve the schedule, which they've already found themselves behind. Uh in a nutshell, that that cost the district $500,000 that they weren't expecting. So, I commend everyone on this call for looking at this very seriously and understanding how important it is uh to make sure that we identify any landmines that might be out there that could potentially impact the budget negatively. So, I I don't know if that helps, but there's just an example of the district that, you know, obviously and the district didn't know. They were relying on the professionals that they had. Uh but somehow the geotechnical got
041uh pushed down the line far enough that it was a big surprise. bringing that up um Mike because I you may recall that in the finance committee one of the things that um Eddie and I had asked about was that very thing as far as you know are you doing the soil sampling for just the middle school that you're going to get started with or are you doing it for all the schools and and with environmental and you know again to try to save money pre-bond and and your answer was exactly that which is you know if you do that you're taking big risks asks because you may find that there's something with respect to one of the other schools that you don't know about and you will expend monies, you know, on the middle
042school and not have sufficient to cover some of the other programs that we're going to be doing. So, thanks for bringing that up. I that I think that's a great point. I also think a really key point is um backing up a few points um the thought behind how much we spend maintaining that middle school every year um and other and other aspects of the of the campuses. Um you know this is one of the reasons that we have moved forward in general with this is that at a certain point we're wasting money trying to you know salvage a building that's past its prime. So, I think that's also a really important feature factor for the community to consider that just just because we wouldn't necessarily spend pre-bond or or slow things down or whatever,
043it doesn't mean we're not spending money because we're actually spending quite a bit on that building. So, I think that's a really key point >> and that's money you'll never get back. And I think when you look at your dollars, uh, you know, at at just as a district and you know, the money that you have, we want to make sure that we're not, we never find ourselves spending money. Any money that, you know, is put toward a project, it's an investment. So, I I always like to think of of of things that way. Are you spending or are you investing? And I think that that's that that's critical as as districts make decisions moving forward. >> Yeah, I really think that's a key is that many of the things we're doing here, we needed
044to do period, no matter what. So, I think that's great. Um, so Elizabeth, do you have questions specific to all this uh that we clarifying questions or Nikki, Nancy, any >> Thanks for Yeah, thanks for asking, Eddie. I think it's pretty clear what needs to be done and um it's well put together. Thank you. >> I just have a quick question >> about the temporary facility moving. We're talking about the seventh grade, but how where is the admin office going to be? That's going to be moved too, right? All the administrative >> Yeah, we >> offices are going to be moved. Yes, good question. Um, we are doing some homework on that as well right now and um trying to um uh bring some scenarios forward that will be the most coste effective for the
045district and uh keep our team um uh able to do its work but also maybe a little more mobile. Um we've got a couple ideas we'll share. There will be a cost involved with that as well, but we expect it to be minor compared to what we're looking at today. >> Okay. And then the second question is uh on the document it says pre-born the low priority is the technology and security design. So to my understanding the technology hub is in the middle school right now for a district right. So it needs to be moved before that building is demolished or before the next school year starts for our technology to be working perfectly along with the uh other utilities. >> Jimmy, you want to just cover that in general where we are right now?
046>> Yeah, we we've had several conversations about moving that facility out of the middle school and into into a location at the high school. And so there is some work that we'll have to do. Um we can get it done over the summer. Um to your point, Eddie, earlier, we we're fortunately 90% of what we do is already cloud-based. So we do have most of what we'd be looking at is our fiber. Um kind of our the things that run our Wi-Fi in the in the district. So there's not a lot of uh racks and servers and things like that anymore. Um but there is but the Wi-Fi what controls at the middle school um really runs our whole district. So we do need to relocate that aspect of that space and a lot of
047what they use that space for um is to workshop a lot of our Chromebooks and things like that. They still need a workspace to be able to do that. And um Mark Mark Richardson, our director of technology, is working with our network provider at HCC and they're consulting with us on um how to make sure that we can um have as much of our operations in the cloud, so to speak, uh as possible and uh move as little as we need to, but we will still need to have a home base for that department um in another facility. Hey, on one one further point on Nikki's question earlier about where would the uh the board offices move um while there will be an expense to that where wherever we need to go and potentially rent
048um that would not be a pre-bond expenditure um we would be able to enter into that expenditure after the May 4th deadline. So that that would not be a pre-bond expenditure that we have to incur. >> Okay. So we don't have to reserve that just like uh the classrooms. >> Well, the difference between that and the classrooms is right the modulars. We need a design in order for them to be able to uh to get utilities uh ready to go and to pull permits and things like that. That's the expense you're seeing here on the uh the due diligence high priority. >> Is there any plan for the modular unit for use of it after we don't need it for a classroom? Those are actually >> those are actually leased, Elizabeth. So once we're done
049with them, they'll come in and they'll take them off campus. >> Okay. >> I was just wondering since you said it was we have to design it. >> The the design part of it mo that mostly involves the utilities that have to run to it and uh getting all those things in order and then like I said pulling those permits. That's an important part of it as well. Jim, is there any more to it than that? >> No. I mean, you're looking at um you know, water that's got to go out there and and some of those things and then you've got to get we're going to apply for permits and that's part of the fee you're seeing, but we actually don't have to get the full permit until we pass um potential bond levy.
050So, um there's there is some not the entire cost is kind of in that pre-bond work. Other questions from board members for our consultants with regards to the um due diligence items on on that resource before we move on? >> No, I think it's better to as Mike said, it's better to invest than to spend. I think it's better to keep spending on that middle school building uh rather than, you know, putting some money aside and doing this pre-born work and hopefully the bond and levy will pass and get started on the building ASAP so that we can get our kids back into the proper schedule and you know in a more normal atmosphere. >> So Kirk, uh do we don't have to take a vote today? We're just agreeing to just get going. It's
051not a vote, right? >> Yeah. Really just um uh if the board members uh you know, if you could signal to us um your comfort level with moving forward with some of these items, that's important. And um then we'll talk about some next steps with regards to the CMR and um um the timeline here before we wrap up. >> I think we're all giving you a green light and that we're pretty comfortable unless somebody wants to throw an objection in there. Thank you. >> So, so just real quick, next steps on this this due diligent the due diligence items. Um, we are we need to run RFQS for these. Um, we've already gotten the uh the initial RFQ out there. Had the board not been comfortable with these items, we just simply would have stopped
052that process. Uh but we are um getting the site surveys and the environmental assessment RFQS and we're hoping to get those uh back by the 15th so we can hire we can enter into a contract with those companies and get started on those items. Beck, my only question is um do you need, you know, obviously we're not taking any official votes in a work session, but um do you need any um vote of the board uh in a regular board meeting in order to send out the RFQS or can you do that without that? Because we will be voting on the contracts after you um get the RFQS presented. >> Yeah, you're absolutely correct. There's no action that we need to do to put the RFQS out there. um which is why I went ahead
053and and got started with that prior um with the the notion that we could stop it had the board not been comfortable. Um and then we will it will require a vote to enter into these contracts if they're above 25,000. Um if necessary, we could call a special board meeting and just approve those contracts. >> Right. >> Excellent. We probably will have to do that, Mick. So, we'll kind of everybody kind of be aware you're going to probably get, you know, maybe the 15th to the 20th a request for an emergency board meeting to be able to approve those things. >> Yeah, we're going to we're going to try to get you any contracts we can in front of you. Um uh obviously as soon as we can and um uh we'll we'll share that
054information as we collect it here in the coming days. Um the other uh piece just so that everybody is aware is uh we have worked with MSA and beginning next week we will launch that next phase of community engagement and staff engagement and of course you'll all have a part in that as well board members um as we do start to uh look at that schematic design and and what that looks like uh for the next two months. Um, so that's important work that we'll communicate out about as a district and u we'll continue to take those frequently asked questions and be able to provide some answers as we move forward. Uh we also hope to complete our CMR interviews Friday and reach some consensus and bring forward uh our construction partner uh publicly in
055the near future and share that out so that the public will know our entire team has been assembled for a possible build project and we're excited about that news. Um and hopefully we'll be able to share that out next week. >> Yeah. And could I just ask Kim, since you're the only lawyer here, um can you just help remind all five of us what we cannot do or say related to getting the bond passed? We've got to be very careful. We don't want to misstep here at all. We've had we've been told in the past, but I'd love to hear it again if you have any thoughts you could give us or maybe uh we have legal counsel actually send us all an email. But I just think we need to remember this because I
056don't want to do anything that endangers the passage. >> Yes, I agree. Um I I would recommend that you know we as you recall I think during um executive session we brought um uh council in um a few months ago and I think um once our our March board meeting it would make sense that um we bring in Bill again and executive session. Um >> yeah, just I I just remember being told before that we really can't do anything to try to pass this bond that we are bound by the laws. So I think uh if we can get that for next week, Kirk, that would be a good idea to have Bill go back through with us what we cannot do. We can inform people of where we are with the school district and
057here are the needs, but we cannot ask anybody to vote for the bond as I understand it. >> You're correct. >> All right. So that would be great if we could do that for next executive session next week. >> Okay, >> thank you. >> Um those are really the items that we wanted to cover today. If there are any other questions about next steps, we could talk about uh some of the other processes, but um we we are um really done with the sharing of these items and um until next week, we won't have much more information on the CMR firms for you. So, um, board members, are there any other items you'd like to cover while we have the consultants here? >> Not for me, but I really do appreciate everybody taking the time,
058both our consultants and all five board members taking the time to discuss this today. Thank you. >> We appreciate all the help as well. And, uh, thank you to everybody for taking time uh, to be here today. We appreciate your time. And, uh, uh, I would recommend we we wrap up. Dr. Hooker, if that's okay. I would entertain a motion to adjourn this work session. >> They'll move. >> Second. >> Thank you everyone. Oh, I do. All those in favor? I I >> Thank you guys.