001[Music] Call to order. >> Call to order. >> Yep. >> All right. >> And then we'll do roll calls at a work for you. >> That works for me. >> All right. Roll call. Mrs. Iikoltz >> here. >> Dr. Hooker >> here. >> Mrs. Johnston >> here. >> Mrs. Lewis >> here. >> Mrs. Singh >> here. Um, I'm I can't find my agenda. Some Something weird happened with my email calendar. Everything disappeared. So, the meeting disappeared and all the agendas and everything. So, >> do you want me to email you one real quick, Eddie? >> That would be awesome. I was going to ask you to. Thank you, >> Mr. President. Do you want a motion to go into executive session? >> I would like one of those very much. >> Okay. >> Sorry. Point
002of order. We need to adopt the uh meeting agenda first. >> Okay. >> I'll make a motion to adopt the Is it the regular meeting agenda or the amended? >> Uh regular. Mrs. Lewis, >> regular meeting agenda. >> Yep. >> Second. >> All those in favor? Do we need a roll call on that? >> Uh you can do a voice vote on that one. >> All those in favor? >> I. >> Any opposed? All right. Now, I'd love a motion to go into executive session. >> Still move. >> Second. >> All right. I don't think we need to vote on that. We just >> I'll do a roll call on that one. Dr. Hooker. >> Okay. Keep me straight. >> Mrs. Singh. >> I. >> Mrs. Iicults. >> I. >> Mrs. Johnston. >> I. >>
003Mrs. Lewis. >> I. >> Dr. Hooker. Hi. >> Okay, we are recording again and in our session I'm going to let some guests in the room. >> Great. And I'll pull up the agenda here and we're coming back out of executive session and uh I don't see the pledge of allegiance on here, but I guess we're not doing that. That's right. Sorry. Uh, so we uh we'll when you are ready, Kirk, I'll let you do uh recognition, correspondence, and announcements. >> Just want to make sure really quickly we have everybody in the room. >> Yeah, just whenever you're ready. Feel like I'm looking at Billy Cunningham down there with the >> Yes. Future of rock and roll. Bam. >> He has such a great voice. >> Okay, Dr. Hooker, thank you. Um, so this evening,
004um, we would like to take a few moments to recognize some of our students and staff for some amazing work that's been going on, uh, over the last month. Uh, we're proud to share that four of our Indian Hill Elementary School teams placed in the top 10 in the state of Ohio during the annual stock market game. This is a challenge that's sponsored annually by the Alpa Family Economic Center through the University of Cincinnati and our students are competing against adults and college students. And um to be able to have these teams finish in the top 10 is pretty impressive. So we've got a host of third graders uh who have placed in in in this competition that we're very proud of. And uh every year I'm amazed at how our elementary students perform in
005what is really an adult fashioned stock market simulation project that goes on for four to six weeks. Uh the students are learning economics at that level uh at a high level and um their teachers just do an amazing job with them. So kudos to our elementary school teams in the stock market challenge. Also, we'd like to congratulate a sophomore Emory Cunningham from IHS. She has been accepted into the to the prestigious Nuvo program through the Cincinnati Symphony Orchestra. Very proud of Emory. Uh she is one of the leaders in our orchestra and uh plays the violin and is just an amazing performer and we'll look forward to seeing her perform with the cso moving forward. We also want to congratulate fourth grader Balin Araguis who has recently worked with our high school Spanish students. And
006get this, Balin has done cooking lessons for the Spanish students at the high school to teach them how to make some important dishes from her home country uh and took the initiative to create that project uh at the elementary school and then share it with the high school uh world language program there. So congratulations to Bled. Finally, our mock trial program continues to excel and has moved on from districts with a undefeated 6 and0 uh record. Uh they'll be heading to states very soon. And we had a number of our high school students earn witness awards uh as well as some outstanding attorney awards and the tournament MVP Tacy Hutton. So, congratulations to all of our uh high school mock trial students again for their work at the mock trial competition at districts. >> Wonderful.
007>> If you'd like to continue with your superintendent report. >> Sure. We have several personnel actions and tuition reimbursements tonight that I'd ask you to entertain. Uh under letter A1, those approvals are for our slate of spring coaches and supplementals for activities. Uh we also have under number two some tuition reimbursements. Uh and then letter B uh I think is a separate we we should look at that separately Dr. Hooker. So if we could at first uh entertain 6 A uh 1 through double E and number two A through C at this time >> I would entertain a motion to adopt or to accept those. >> So moved. >> Can I have a second? >> Second. >> Mr. Davis. >> Is that Mrs. Singh with the second? >> Yes, it was. >> Okay. Mrs. Zyoltz
008>> I >> Mrs. Singh >> I >> Mrs. Johnston >> Mrs. Johnson >> I >> thank you >> Mrs. Lewis >> I >> Dr. Hooker >> I >> and Dr. Hooker. Next up is uh item 6B. And I would just like to take a moment to thank the leaders of our IHO, the Indian Hill Educators Professional Organization. Uh Amy Campa could not be with us tonight, but she will be sending along a note of thanks. Um she's with her senior daughter at an important basketball game uh tonight. So we wanted to just take a moment and share uh that we are grateful uh to working with our partners in IHPO and that we are able to uh entertain anou with the organization to continue those relationships moving forward and would ask you to entertain uh
0096B at this time. >> I would entertain a motion to adopt 6B moved. Second >> Mrs. Eicult >> I >> Mrs. Lewis >> I >> Mrs. Johnston >> I >> Mrs. Singh >> I >> Dr. Hooker >> I >> thank you Kirk. Um the treasur's report Mr. Davis >> with the treasurer's report this evening. I have the uh the approval of the minutes from the January 12th, 2021 regular meeting. Um actually that should say regular and organizational meeting. I apologize for that. Uh item B is to approve the financial reports for the month ending January 2021. Approval of one contract. It's an annual contract we enter into with the uh Hamilton County Developmental Disabilities Services. Uh that is $50,000 per student served for those two two schools. Um this annual agreement actually covered one student
010for for school year 2021. Um and we don't know how many if any that will uh offer for 2022. Item D is the acceptance of three donations. Stuart and Sarah Aken to Powow $1,000. The IH Foundation to cross country for $1,000. And finally, for the Arrington family in PRCO, it's CPR's CPR and schools training kit. Uh estimated value at $8,000. Um as always, we appreciate those donations that further the cause of our educational processes here at Indian Hill Schools, and we we especially thank those people um in their gifts to us. So, that concludes my report for the evening. >> Thank you very much. I would entertain a motion to accept items A through D of the treasures report. >> So moved. >> Second. >> Is that Mrs. Singh on the first? >> Uh Elizabeth.
011>> Elizabeth. I'm sorry the screen didn't pop up. >> Mrs. Johnston. >> Hi. >> Mrs. Iicults. >> Hi. >> Mrs. Lewis. >> Hi. >> Mrs. Singh. I >> Dr. Hooker >> I >> Thank you very much. Other business. Um we have the operations committee uh minutes. Uh does the operations committee want to say anything at this point? >> Uh no. Well, uh item C is really >> right on with operations. >> Uh finance committee. I don't really have anything to report other than our minutes. So, let's move uh if we could to item C, resolution to enter in a contract with MSC and Associates or MCS and Associates, sorry. Um and uh contingent uh upon the bond levy passing >> on a motion. Eddie, >> uh do we have some discussion first? Or did you
012want to do CN D together or they do you want to do them separate? >> Um we can do those separate separate. >> Separate. >> Okay. >> The discussion if you wanted to have the discussion with CN D that would be uh perfectly fine but uh we need to do the resolution separately. >> All right. Um so what do you think? Should we have a discussion first or you want to have a motion first guys? >> I would just say that u Mr. Mendenhal is not available right now for the Zoom meeting with us this evening. Um, however, uh, he he had planned to be here, Dr. Hooker. But, uh, in general, again, uh, to review this particular resolution and contract, we're talking about, uh, as you mentioned, um, this is contingent upon us being
013successful, uh, with a bond and levy project before we would move forward with with this contract. And um our owner's agent of course is an advocate for the district uh who would help us in all the pre-bond planning phases from this point forward. Um and has already uh kind of hit the ground running helping the operations committee and the administration to do some research and homework to get prepared for the next phase of our pre-bond planning. >> And this contract has been reviewed by finance operations and our legal counsel. >> Correct. So I would we can continue to have discussion but I would make uh entertain a motion to adopt this resolution um entering into the contract. >> So moved. Second. >> Who was the second on that one? >> All right. Thank you, Mrs.
014Johnston. I >> Mrs. Iicults >> I >> Mrs. Lewis >> I >> Mrs. Singh >> I >> Dr. Hooker. >> I resolution D uh resolution to enter in a contract with MSA and Associates uh for 3.9 million uh for design uh architecture and contingent upon again passing of the bond levy uh bond and levy um and I have seen this but it's not attached in the board the one I have I assume it is now available hyperlink or will >> it is Dr. Hooker I >> I've seen it ad nauseium and I think most of the people again this has been reviewed by council it's been reviewed by two committees but um I think that um uh Chris was going to Chris or Bill one of the two was going to kind of talk about
015the timing and how this would all work out is that correct Chris or Bill >> um Dr. Hooker. >> Mhm. >> Should we have a separate resolution to pass the pre-bond amount? >> No, we're going to just adopt the contract tonight. We don't have to deal with that tonight, is my understanding. Is that correct, Nancy? And and others, >> right, voting on right now is the contract that's contingent upon passing the levy. >> But we don't have to deal with that. We're going to have a committee look at what needs to be spent pre-bond and not, but that's not tonight. >> Correct. >> So, what are we passing tonight? >> We are adopting the contract with them contingent upon passage of the bond levy. This is a basically the full price if everything happens, but
016we only going to pay for what we do. >> Okay. Thank you. >> And that's part of what Bill was going to talk about. So, if you can kind of clarify that, that'd be great. Thank you, Elizabeth. That's a great and important question. >> Yeah. So, I think we should entertain the resolution um if that's okay and then continue that discussion. And then I had asked Bill if he would share some uh some information about next steps with the group. Uh Dr. Hooker, if that's okay with you. >> So, go ahead and Yeah, we're entertaining it. I'm not sure we don't want to take a vote until we've had the discussion. >> Okay. Bill um again is here along with our representatives from MSA and um Bill do you want to just maybe give us
017a high level overview of uh what you see as next steps? >> Well yeah I think um you know one of the next steps too and I know we're coming in tomorrow to have a conversation with the administration is to is to really kind of map out um working with Mike Mendenhal to help do some preparation for the district ahead of the bond you know bond levy campaign. there's some due diligence and other items that um you know Chris has been really diligent with Mike and all of us and so that outlining all of those um components for the board and the district to review and consider. I think Eddie, you alluded to it kind of after tonight. And then um helped to kind of outline some additional pre-engagement efforts. You know, some additional due
018diligence, some additional conversations. You know, there's been a lot of good dialogue right now with Jim and operations and the administration talking about, you know, transition scenarios if the bond issue passes. And so I think really right now I think this provides the overall framework and then it's just working with the administration to give you the board and your subcommittees the information to make kind of the next step next step decisions Eddie as you alluded to you know >> right >> what you know after after this is in place looking at the different scenarios for pre-bond how far does the v the board want to move forward with that ahead of of the vote and then trying to determine the items that you do pre-bond make sure they have value and equity long term for
019the district and provide information that ultimately you will need down the road, you know, depending upon the scope and, you know, when the bond issue passes or when you do major construction on on any of the campuses. That make sense. Chris, anything to add on our side? >> And as was said previously, uh, it's it allows us to let the bond people voting know what they're voting on. There's certain things that have to happen >> for them to know what the heck they're voting on. So >> yeah, >> but with that will be worked out by the probably the operations committee uh will be operations and finance will meet with you and work with you to figure these things out. >> Yeah. And you know we uh we serve at the pleasure of the board
020and so our our our job is to really provide you all with the data and the information coordinating with your administration to help you have the tools to make decisions on, you know, what to do pre-bond versus postbond. And that's, you know, that's valid decisions and a lot of districts we work with do some level of pre-bond effort and usually it's tied and we can have discussion down the road. It's usually tied into expectations of the community as far as how soon after a bond issue passes something happens. Does that you know and we can talk more in depth about that um moving forward and we're happy to provide that date at any time. You know, you give us a call and we'll come on out or hop on up. to just to clarify Elizabeth's
021point is we're only the contract is the not to exceed if we want to call it that kind of look at it that way and we only pay for what we get. >> Absolutely. Absolutely. Yeah. >> But it's a very important point and I think the taxpayers want to know that. >> Yeah. This is an overall framework for the total project should the bond issue pass and there are you know then the board will determine what to do ahead of the bond issue you know and we'll help you make those decisions. >> Yeah. Thank you. Great. >> Yes, I understand um uh Dr. Hooker and Kirk and and and Bill that those meetings with the various committees operations and finance will happen post this meeting prior to our next March meeting and then it's likely
022that there will be a recommendation by both operations and finance committees to the board as a whole on um what if you know what pre-bond work we would be doing. Is that is that really kind of the process after tonight? Do I understand that correctly? >> Correct. >> Very good. >> Okay. >> Uh if we could then I would entertain a motion to uh adopt item D under other business the resolution. >> So moved. >> Second. >> I'm sorry. Who is the second on that one? >> Miss Sing. >> Thank you. >> Mrs. Johnston. >> I >> Mrs. Singh. >> I >> Mrs. Iicults. >> I >> Mrs. Lewis. >> I >> Dr. Hooker. I um and then uh I is this going to be Kirk or somebody else for update on vaccinations and staff?
023>> Yeah, we'll just uh give you a short summary. Board members uh as you know you uh allowed us to enter into a great partnership in the fall uh with Tri Health and we have been working actively with Tri Health and their staff to put together our brave vaccination program. Uh we are grateful for the opportunity that our educators uh and our support staff members are going to begin their vaccinations. Uh round one is this weekend beginning February 13. Uh we will be uh administering almost 400 vaccinations at two different sites with the Tri Health staff um over the course of the next two weekends in round one. and uh that will be the Fiser vaccine and then our staff will return for a second round uh three weekends later. And um we have also
024communicated out to uh the community that uh in anticipation of some of the uh side effects or symptoms of of those shot administrations that we will be hosting some calamity days uh in the future on the Mondays following those vaccine weekends. Um, and we appreciate you uh approving those and allowing us to communicate those out. Uh, at the end of last week, we've had a robust response from our staff. Uh, many of our certified and classified staff members uh have signed up and already set up their appointments and are very excited and grateful for this opportunity. and Terry Bremer Smith and Rob Dunham have been the point uh people at Tri Health that have just done an absolutely amazing job helping us and partnering with our staff. Jim Nichols and Melissa and Mick have all
025been a big help to help uh collect information and share it back and forth. And of course, Heather Hickden has allowed us to uh get information out quickly to our staff and the community. So, we really appreciate everybody's help to make this vaccine program work and our partners at Tri Health have just done an amazing job. >> Um, can I just one question that I just thought of? Uh, what about our um cleaning staff that is a third party? Are they going to be getting vaccines because they work in our buildings? >> Every everybody who That's a great question, Dr. Hooker. Everybody who spends a majority of their time on our campus working with children or staff has been um offered this opportunity uh to work with our group and so uh we have a
026number of support staff members who are included in that that list. >> Great. Thank you. Any other questions from other board members about the vaccinations? Great job. This is very exciting. Um, so we we need to I'm done with COVID if you're not. Um, so we need to get done with this stuff. >> We are grateful. >> Yeah. All right. If there's nothing else there, I'd like to move to public commentary. Do we have any public commentary, Doc? Mr. Davis, >> I received none. Dr. Hooker, >> thank you very much. Um, before I adjourn, I do want to thank MSA. Uh, thank you. Welcome aboard. I'm very excited. Uh, you gave us a very good price. you are going to do a great job and thank you for being a partner with us. Again, >>
027thank you for your trust. We appreciate it. >> I would entertain a motion to adjurnn. >> So moved. >> Second. >> All those in favor? I >> I. >> Thank you guys. Have a great morning everybody. We'll see some of you tomorrow. >> Thank you. Exactly. >> Thank you everyone.