001And I'd like to entertain a motion to adopt the agenda. >> Have a roll call. >> A roll call. Sorry. >> Mrs. Eicultz >> here. >> Dr. Hooker >> here. >> Mrs. Johnston >> here. >> Mrs. Lewis >> here. >> Mrs. Sing >> here. >> By the last meeting of the year, I'll get this right. Okay. Uh anyway, take a motion to adopt to the uh agenda. >> Still move. >> Second. >> Do we do an a vote voice vote on that? >> You can, Dr. Hooker. >> Okay. All those in favor? >> I >> All right. Take a accept a motion to go into executive session. And Mick, would you please read the verbiage that has to be there? >> Uh, that executive session will be in in accordance with Ohio Revised Code 121.22
002G1 to consider the employment, employment or compensation of public employees. >> Second, >> Mrs. Lewis. >> Hi, >> Mrs. Sing. >> Hi, >> Mrs. Iicults. >> Hi, >> Mrs. Johnston. >> Hi, >> Dr. Hooker. >> Hi. >> All right, we are now returning from executive session. Sorry, put that thing on silent. And my agenda now has disappeared. I love computers. Kirk, can you help me while I'm trying to find my agenda again? >> Say it again. >> We're moving into a work session. >> Okay. Thank you. You, Kirk, you're muted. Can everybody see an agenda? Would you like me to send a copy? Uh, send me another copy and then you go ahead and start. So, uh, board members, this evening for our agenda, we are going to run through a list of resolutions and
003approvals. And as you all know, we have been working through a public process um to make sure that we were identifying and selecting some of the vendors that we have been working with as a part of our due diligence for our capital possible capital project this evening. Um we want to make sure that we can clarify any final questions and Mr. Davis has prepared a list of the resolutions for action for those high priority due diligence items that we spoke about during our last work session. Um, and so we are going to be looking for some approvals in those areas. Just to give everybody a quick recap, as you recall, two weeks ago, we held interviews uh as we were going through the CMR selection process. Uh, and we then held a work session to
004review that process. As a result of the process, we also completed an evaluation last week. Um, and we are presenting some of the results of that selection process and evaluation this evening to take action uh with the board's approval to move forward uh into this next phase of pre-bond work uh including this the selection of a CMR uh to begin a relationship with. So, um Dr. Davis, if there's some detail there I missed on the list, uh I think probably best to just work through each part of the list. >> Yeah. Should we vote on each thing individually as we go? >> Yeah, that would be the my suggestion. >> Okay. >> All right. So, um can we uh Mr. Davis, do we need to read these out loud? Um, >> so, um, as we
005go over the each one of these one by one, uh, my thought was as we put these on there that we would have some of these contracts in place as we put RFQS out for them. However, what we found for the um the site surveys, the underground utility, the environmental assessment, and the borings and analysis, which is the one that we put the the RFQ out for. Um we received um far more uh responses than we had anticipated we would, and those responses were quite lengthy. Um we are also going to go out uh there were a few firms that did not provide um dollar amount quotes in those. So what we what we thought we would do is present these to the board in a manner um that we could move authorize uh myself
006to move on these contracts um as long as they meet the criteria of the uh the owner agent document that we presented to the board members um at the last board the last special board meeting. Um so as we go through these these numbers should look familiar. Um the resolution item A is to accept uh the architectural design modular building design local juris jurisdictional planning zoning and building submitt for project permits through approval and building permit services. Uh this is a specific section of the E-mod construction company proposal. The total of this section only not to exceed $31,800. Um Jim Nichols did tell me that should the um the levy not pass on May 4th um this number will be less than that 31,800 is the uh EMOD construction company will not be not need
007to pull the permits at that point. Are there any questions on item A? >> Can I have a motion to accept item A as read? Move second. >> Mrs. Iicults. >> Hi. >> Mrs. Johnston. >> Hi. >> Mrs. Lewis. >> Mrs. Singh. >> I. >> Dr. Hooker. >> I. Item B is a resolution to authorize the treasurer to enter into an agreement with a vendor for site surveys not to exceed 53,300. >> Can I entertain a motion to pass this >> as read? So moved. >> Second. >> Mrs. Johnston >> I. >> Mrs. Singh >> I >> Mrs. Zikols >> I >> Mrs. Lewis >> I >> Dr. Hooker >> item C is a resolution to authorize the treasur to enter into an agreement with a vendor for underground utility not to exceed $10,000. >>
008Can I have a motion to accept this as read? >> Second. Mick, I do have a question with respect to all these. The contracts themselves uh are are being run by council uh for them to review if there's anything uh odd about the proposals or contracts that are provided. >> That is correct. I will have Bricker Neckler review all construction contracts for clarity and content. >> Thank you for clarifying. >> Thank you for asking that. >> Item C, I had a first by Mrs. Iicults, a second by Mrs. Singh. Mrs. Iicult your vote. >> I >> Mrs. Singh >> I. >> Mrs. Johnston >> I. >> Mrs. Lewis >> I. >> Dr. Hooker >> Item D is a resolution to authorize the treasurer to enter into an agreement with the vendor for environmental assessment not
009to exceed $20,000. >> I'd entertain a motion to accept that as read. So moved >> second. >> Mrs. Lewis >> I >> Mrs. Sing >> I >> Mrs. Iikoltz >> I >> Mrs. Johnston >> I >> Dr. Hooker. >> I [Music] >> item E is a resolution to authorize the treasurer to enter in enter into an agreement with the vendor for soil borings and analysis otherwise known as geotechnical not to exceed $40,000. >> Entertain a motion to accept it as written. So >> moved. Second >> Mrs. Iicults >> I >> Mrs. Johnston >> I >> Mrs. Lewis >> I >> Mrs. Sing >> I >> Dr. Hooker. >> item F is a resolution to authorize the treasurer to enter into an agreement with a vendor for utility relocation assessment not to exceed $75,000. >> Could
010I have a motion to accept it as written? >> So move second. >> Mrs. Sing >> I >> Mrs. Lewis >> I >> Mrs. Iikoltz >> I >> Mrs. Johnston >> I >> Dr. Hooker >> I [Music] was >> item G is a resolution to authorize the treasur to enter into an agreement with the vendor for technology and security design not to exceed $60,000. I entertain a motion. [Music] >> Second. >> Mrs. Iicults. >> Hi, >> Mrs. Singh. >> I >> Mrs. Johnston. >> I >> Mrs. Lewis. >> Dr. Hooker. >> I. >> And the final item this evening evening is item H. This is a resolution to pro proceed with the negotiation of a construction company based on committee rankings for a potential construction project. I will read a a uh more extensive resolution
011as prepared by council. Um if the board will give me just a moment to uh read this, it won't take too long. This states, "The evaluation committee recommends approval of Scansa USA Building Incorporated, otherwise known as the CMR, as the best value firm to provide construction manager at risk services for the capital improvements project, otherwise known as the project, and the superintendent requests authority to enter into an agreement with the CMR for pre-construction services. The rationale for this number one, the board requires the services of a construction manager at risk to plan, coordinate, manage, and direct all phases of the project for a guaranteed maximum price. Two, section 93 933 of the Ohio Revised Code and chapter 153 1-6 of the Ohio Administrative Code prescribe a best value selection process that is required to be
012followed by public entities when construction manager at risk risk services are procured. Item three, on behalf of the board, the superintendent publicly advertised and issued a request for qualifications for construction manager at risk services. Statements of qualifications were received from interested CMR firms which were reviewed by the evaluation committee and ranked to create a short list of the three, this should actually be the four most qualified firms. I will change that in the the final draft. Pricing and technical proposals were then solicited from the four short-listed firms. The proposals were reviewed by the evaluation committee and following review of the proposals, the evaluation committee held interviews with the short-listed firms. Item four, after the evaluation committee's review and evaluation of the proposal submitted, it identified the CMR as the firm that would provide the best
013value for the project and recommends the board approved this selection. The evaluation committee rank the CMR firms as followed. One, Skansa USA Building Incorporated. Two, HGC Construction. Three, Pepper Construction. for Turner Construction. Pricing proposal, the CMR offered to perform the pre-construction services for the project in a total cost not to exceed $150,000. Six. Based on the CMR's proposal, the treasurer requests authorization to work with other administrators and legal counsel to negotiate on behalf of the board an agreement for pre-construction services with the CMR and amount not to exceed $150,000 payment for which will be contingent upon passage of the bond issue for the capital improvements project on May 4th, 2021. The board of education resolves as follows. One, the board approves the selection of the CMR as the firm determined to provide the best value
014for the project. Two, the board authorizes the treasurer working with other administrators and legal counsel to negotiate on behalf of the board an agreement for pre-construction services with the CMR. board authorizes the treasurer to enter into an agreement for pre-construction services with the CMR an amount not to exceed $150,000 payment for which will be contingent upon passage of the bond issue for the capital improvement project on May 4th, 2021. That concludes the reading of the resolution as prepared by council. >> Could I entertain a motion? >> Question real quick. So there there's no payment at all of of any part any part of the 150 >> prior to >> that is correct Mrs. Ikez that that they will work um they will do all the work that they need to do up until that time
015as promised within the in the contract and if the if the levy does not pass on May 4th then they will not build the district. >> Okay. >> It's very good. >> Yeah. So I would entertain a motion as >> I have a I have a question for Mr. Davis as well. So what I understand would happen from now is again uh you're going to be negotiating with the attorney to get to a final uh contract with the number one selection. If you can't reach agreement on that, would you come back to the board or would you just go to number two? How how would you do that? Um, typically we would go to the number two firm. I would ask the board for permission now, if possible, to go ahead and do that should
016a contract not be reached with with firm number one. But that's typically how this process works is that you negotiate with your number one. And if that does not uh result in a contract, then you would go to your number two on your list. >> Okay. Can we make the motion to accept it as read with the addendum to that motion of uh or added to that motion that should number one not be able to be negotiated with number two firm will be negotiated with >> would you why it's not successful and >> yeah maybe maybe Mick, you would come back to the committee, the recommendation committee if if you couldn't reach a deal and what the rationale was. >> Certainly. Okay. >> Um, speaking with our counselor, Mr. Evans, um, of Bricker Eckler, he
017fully anticipates that there won't be a problem negotiating this contract. Um, he is confident that he can he can reach the the final, uh, solution with this with Scansa. he's uh negotiated with them before on several school district uh initiatives. So he's he's confident that this will be be reached. >> And Scansa said in the meeting that they saw no deal breakers. Uh they said that publicly that there wasn't there one item that they had neglected to put into the proposal. I don't have it in front of me, but I thought there was >> I think the number two group failed to have one of their items in their in their proposal >> and we estimated it. >> Yeah. >> Okay. >> Um with that clarification, um I will make a motion to approve the
018resolutions that you so eloquently read, Mr. Davis. >> Can we have a second? >> Second. That that comes from all my training in Shakespeare. Mrs. Lewis. [Laughter] >> Roll call as Mrs. Lewis. >> I >> Mrs. Johnston. >> I >> Mrs. Singh. >> I >> Mrs. Zikols. >> Hi. >> Dr. Hooker. >> Hi. >> Thank you. Since that is all the items are on the work session agenda, I might entertain a motion to adjurnn. >> So moved. >> Second. >> All those in favor? >> I. >> Thank you everyone. >> Good night. Thank