001[Music] I'd like to call the meeting to order. Could we have a roll call, please? >> Mrs. Eicholtz >> here. >> Dr. Hooker >> here. >> Mrs. Johnston >> here. >> Mrs. Lewis >> here. >> And Mrs. Singh is not present. >> And let it show that uh Mrs. Lewis is joining us via phone. Uh so I would entertain a motion to adopt the special uh meeting agenda. >> So moved. >> Second. >> All those in favor? >> I We don't need a roll call, do we? >> Not for that one. >> Okay. Uh, I'd like to entertain a uh uh motion to go into executive session in accordance with OC 121.22G to consider appointment employment or compensation of public employees. >> So moved. >> Second. >> Good evening everyone. If you could uh put
002your audio on mute unless you're presenting, I would appreciate it and thank you for joining us. We're just resuming our regular meeting uh at this time. >> All right. Uh could we have the five-year forecasts? Mr. Davis, >> be happy to. >> Going to share your screen. Do you have >> I will I will definitely share the screen. Kirk, are we ready to go? >> Yeah, you can share when you're ready, Mick. All right. Can everybody see the uh page one of the uh five-year financial forecast May 2021 update? >> Yes, sir. >> All right. I want to start by saying good evening and welcome to the May 2021 5-year forecast presentation. Uh, this has been a remarkable year for the Indian Hill School District. In November, we last approved the district's 5-year forecast. Ours
003was a fiscal story of significant unknowns due to the ongoing pandemic, the economy, and with our local revenues. Since that time, the picture has stabilized on all fronts, most specifically with the approval of the 5.43 combined uh May 4, 2021 operating and bond levy. Uh this presentation will look at that historical vote along with other significant contributing factors to our district's fiscal well-being. Um to start, I would like to highlight three major milestones that have occurred since November that have substantially changed the forecast. Uh the first one was the increase in property valuation that occurred for tax year 2020. Entering the November forecast back in 2020, um I had a modest increase in assessed value. This was based on the overall economy that was still in recovery at the time uh from the devastation of
004the first few months of the CO 19 pandemic. For the May 2020 forecast, property value estimates were for near zero growth. But as housing markets seem to remain strong through November, I did increase the estimate but did leave it at a modest rate. The good news from that valuation is that property values in the Indian Hill School District grew by 8.4%. Uh this growth means the district has its highest valuation ever, surpassing uh tax year 2009. That's very exciting news. Um you can see on the graph that it's been a steady climb back to those pre-re pre-recession values. On the flip side, however, compared to the rest of Hamilton County, the district's growth was below average and the smallest of the 23 school districts that make up the county. Uh, overall, the county's valuation grew
005by 13.1%. Examining our district specifically, uh, we did see double digit growth in both Sycamore and Sims Township, uh, with MadiRaa district just under double digits at 9.7%. Um, the largest of all the individual districts within the school district is Indian Hill Village and its growth was 5.9% which is much higher than the 2017 reappraisal which saw just a 1% growth. Uh, we'll discuss the effects of the increase in property values later in the presentation. The second major event was when the Indian Hill Educators Professional Organization, IHPO, entered into a memorandum memorandum of understanding with the board of education for school year 2022 to move forward one step on the salary schedule with no increase to the base salary and no changes to the benefits offered. Uh this allowed me to solidify personnel and benefit
006figures for school year 2022. The third major event was when the taxpayers of Indian Hill School District voted on May 4th to levy a combined operating current expense property tax and a 77 million facilities bond project. The current expense levy will yield the district an additional 3.3 million annually in revenue through property taxes. The $77 million facilities project will allow the district to replace the existing middle school which is nearing 60 years old. The project will allow the district to upgrade the security at the other three buildings as well as infuse cash for infrastructure updates that has been eating into the general funds cash reserve. Overall, the health of the district remains strong. In addition to the rise in property values that we discussed earlier, the enrollment of the district continues to grow, climbing to
007the highest total since 2009. So that's very exciting news for the district as well. Revenue sources for school districts in Ohio include local, state, and federal funds. Federal funds are passed through the Ohio Department of Education. Federal funds are used to supplement programming or for specific capital projects. In 2020, Indian Hill received less than 2% of its overall revenue from federal programs. 2% was all we received in 2020 from federal programs. That's an astonishing figure for for compared to other school districts in Ohio. There are two main sources of funding received from the state. The first is directly linked to property tax collection and it is the exemptions that residential taxpayers receive on their tax bills. The second is the state's education funding mechanism generally known as its foundation payment. Last year, Indian Hill received
008less than 4% of its total revenue from that source. So, as you can see, this leaves a significant amount of the remaining revenue to local sources. These sources include property taxes and a tiff agreement with Sycamore Township that accounts for a significant portion of IH's annual budget. It is local sources that make up most of the district's general fund, which is the fund studied when looking at the 5-year forecast. Earlier in the presentation, we discussed the increase of 8 8.4% in property valuation, which is great for homeowners, but this does not mean an 8.4% 4% increase in revenue for the district. There is a mechanism in place known as House Bill 920 that does not allow school district revenue to increase uniformally with property market values. Revenue is allowed to grow for the unvoted inside
009millillage as well as construction explaining the increase to line 1.01 in fiscal year 2021. The May 4th levy will begin collecting revenue in fiscal year 2022 and will collect the full year's revenue beginning in fiscal year 2023. The 5-year collection period of that levy will mean the levy can be re-evaluated. This expiration date does fall outside of the current forecast. So that has no effect on the on the property tax value line outside of year 2025, which is the last of the forecast. To illustrate the lack of inflationary growth of property tax revenue, um I would like to use a 10-year example. IH's property tax collection in fiscal year 2016 was $23.8 million. And in 2025, I have it estimated at $29.3 million. This represents a growth of 23% for that 10-year period, which sounds
010like a great grow great number for that growth. But remember, the 23% includes the recently voted levy. Remove the levy's $3.3 million, and that number is less than 10% over the same 10-year period. The voted levy also affects line 1.06. The most significant portion of this line item consists of the Sycamore Township, TIFF. There are nine properties in the Kinwood area that comprise this agreement. These properties are exempt from paying property taxes, but the agreement with Sycamore Township reimburses the district 100% of those resources. Revenues will recruit will increase from the TIFF as they are required to re reimburse the new voted levy amount as expenditures are examined. You can see from the bar bar chart provided that inflation moves expenses higher as we extend the forecast. Couple that with the the flat growth we'll
011see in revenue. It'll explain in a little bit while why our uh bottom line will continue to shrink over time. Fiscal year 2021 will finish with a lower salary total and a lower benefit total than last year. The district outsourced its custodial staff at the conclusion of fiscal year 2020, saving in both salary and benefits. Total savings as a result of this step will be approximately $300,000. Further savings for benefits in 2021 were achieved by significant rebates from the Bureau of Workers Compensation and those rebates are not anticipated in future years. As we know, health care makes up a significant portion of the benefits line. I have estimated 8 to 9% increases in health care for future years. However, the swoosh consortium, which Indian Hill is a part of, continues to operate with below average
012renewals compared to industry benchmarks. In early returns for the calendar year 2021, plus a rework of the pharmacy portion of the plan indicate that we should anticipate a very good renewal for 2022. Line 3.01 is estimated for years 2023 to 2025 on a step-year basis. I have not added base increases for any of those years into my estimate. Further clarification for those years will come when the collective bargaining agreement is renewed. The $77 million construction project will not be directly reflected in the 5-year forecast as its proceeds will not be put into the general fund. However, its indirect reflection will be seen in reductions to the purchase services and capital outlay lines. For years, the district's general fund has been funding repairs and remodels. However, the construction project will account for repairs to roofs and
013mechanical items throughout the district. Constant service and repairs made to the middle school will no longer be a burden to the district's general fund, as well as relief from replacing furniture and carpet throughout the district. Capital outlays in the forecast will be for items such as school buses and technology. To conclude the presentation, the most notable change to the district's forecast has been the change to line 6.01 or more commonly known as the district's bottom line. In November, the district's forecast was for a deficit in each of the five years of the forecast. However, with the increase to the property tax line and the district's forsaking any capital improvements for this school year, 2021 is forecasted as a surplus. The district's new $3.3 million operations levy will allow the district to forecast surpluses in each
014of the remaining years of the forecast. Please remember, however, that the $3.3 million will be near flat growth over time while expenses will continue to increase with inflation. Therefore, this surplus is estimated to decrease in size over time. I want to thank the board of education for their time to allow me the opportunity to present the 2021 May forecast. And I can say that 2021 was truly an unprecedented year for the district. With that, I'll open the floor if there are any questions. >> Thank you very much, Mick. Uh I don't have any questions. You did a very nice job of presenting it. I've read through it in advance. Uh I believe uh uh Miss Johnson also had read through it in advance. We both were very impressed with it. Uh any questions from any
015of the other board members? >> Mick, I don't have the uh the line items in front of me right now. Would you remind me what what was the income from the tiff prior to the levy passing and what will it be? What's the difference? Um that will be uh let's see I think it was $4.8 million is where it was prior to the levy and and when it's fully fully um funded I believe it will be at 6.5 million >> great thank you. >> Yep. >> Thank you for a very wellresented uh >> forecast that's understandable by me who is not a finance guy. Thank you, Dr. Hooker. I appreciate that. >> Um, if we have no other questions, I would uh entertain a motion to approve the five-year forecast and its assumptions. >> So,
016moved. >> Second. >> Thank you. >> I was muted. Sorry. >> Yeah, it happens to us. >> Mrs. Eicultz, >> I. >> Mrs. Johnston >> I >> Dr. Hooker >> I am I think Mrs. Lewis is still there but she can't vote. That's right. Thank you. >> I don't see her on Is she still there Kirk? >> Yeah. >> Okay. >> Can she vote? I don't think she can on the phone. >> When we are in a live session she cannot but she can vote via teleconference by >> Mrs. Lewis >> if I'm permitted to vote. Yes. Hi. >> Good deal. >> Thank you very much, Mick. That was absolutely wonderful. Um, and then we need the first reading of the uh uh 202122 capital plan. >> So, just a couple highlights on this one.
017Um, obviously there's not the usual round of uh capital improvements that we're looking at um for a typical school year. Um because of the bond, a lot of our our needs are going to be taken care of in the next uh two years. Um however, some of the highlights of the the plan uh we have a Tomahawk Stadium scoreboard replacement for $150,000. Um that is fully donated uh by a generous um constituent of the district. Uh Jeff Wiler uh auto auto service uh donated that money. So, we appreciate that. uh the Tomahawk Stadium turf replacement. Um as you know, we've been putting a set aside aside for the last four years, I believe, with the uh exclusion of last or the current school year that we're in. Um we will need uh the additional 140
018that will come in this year, but that should be fully funded by that set aside once we pay for it this year. Um I did find out as the year went on that that turf does um have some issues. Safety is becoming a concern. Um, and we would like to get that redone as soon as possible. >> How many years did that thing last? It seems like it broke quickly. >> Um, I believe it was put in in 2012, Eddie, if I'm not mistaken. >> Yeah. Is that normal? I thought we got over 10 years out of these things, but >> Well, yeah. >> What did we What did we think it was that old? >> Yeah, it is. >> Is it? What did we budgeted for? >> How many years? >> I had a
01910 to 12 year and then found out last fall that it was that we did have some safety issues with it. >> Safety problems. >> Sort of hastened my my plan of getting money into that set aside account. >> Okay. >> Um we're planning on doing that after the fall season this year. >> Okay. >> Um and it will be done in the winter and ready for spring sports. So we think it is safe enough to play. >> We do. Yes. >> Okay. >> Nick, you were putting aside money for replacement of which turf? Was that for >> all all the turf in the district, Elizabeth? Um we're putting into we were donating or setting aside money from the general fund. So when those turf replacements came up, we didn't have to pull all the
020money out of the general fund at one time. Um, but we do I do have a uh sort of a a plan I made in a a document that shows sort of what I had had scripted out over time for replacement of all four of those fields. >> Yeah. >> And you have to remember that on particularly in Tomahawk Stadium, it isn't just the football team. It's the football program, lacrosse, soccer, >> uh, field hockey. And remember that all of our youth um football teams play on that field, >> right? >> That's great. >> So, it's it's kind of a community stadium. It's not just Indian High School kids. I >> know. I just was curious. I mean, you know, you got to replace it. I just was kind of curious how many years it
021lasted. Nine years. It'll be almost 10 years by the time it it gets replaced. So, >> yeah, Eddie, they um historically they'll give you an 8-year warranty regardless of the manufacturer. And then sometimes they last 9, 10, 11, maybe 12. And a lot of it has to do with use. I think Nancy, you hit the nail on the head. This gets more use than many. You know, it's pretty intensely used. So, it's not uncommon the the situation you're in. >> Great. No, it's fine. I just wanted to kind of let the public know what we were doing and how much it was lasting and all that. >> Thank you, Bill. When I said that 10 to 12 estimate, Eddie, my hope I had more hope that it would be 10 to 12 because we had
022not been setting aside money prior to my arrival, >> right? >> So, it was going to be a substantial ask of the general fund if we didn't get some money set aside, >> right? >> And I might note, thank you that we hired you because you have straightened a lot of things out. So, thank you very much, sir. >> Thank you for the five or the four of you that were on the uh the board at the time that hired me. I really appreciate it. one of the best things I ever did. So, uh, that's a first reading, so we don't need a vote. >> I have a I have a question. Um, back to the turf question. Sorry, Mick. Um, I'm not obviously at all concerned about the football stadium or even Shauny Field
023because I I know the timing on that, but I am a little concerned that we need to put money already into the baseball fields. That seems like that's relatively new. >> Uh, >> when did we build those? I have those I have those further out on the schedule. Nancy, >> um, let me let me get to my schedule here quick. >> Nancy, are you aware of some safety issues at the baseball? >> No, it's I'm just Oh, no. I'm sorry. It's under additional turf replacement. Um, so are you just basically saying in that line that you are going to start putting money aside for those other fields? >> We're already putting money aside for those, Nancy. And if you can see in in the capital plan itself, um I got Shaun E completed uh August
024of 2013. Uh baseball completed uh that looks like April of 2015 and softball at the same time. So obviously those fields are going to be, you know, a little bit behind the towards the end of the schedule and we're not going to look to replace them before it's needed. Those are just timelines and I don't even have any money you can see on that line built into for those those fields. >> Okay. Sorry, I misread that. I saw that and just couldn't figure out why we were already spending money on that. >> I get it. >> No plans no plans at this time to replace either of those fields. >> Okay. >> Nick, do you know how many years we got out of the previous because I know we ran it past its better days
025of the previous >> I have no no idea on that one. I don't know the history of that one. >> But you're right, Elizabeth. It was in really bad shape when we replaced it and I'm glad we're not waiting for that this time. >> One of the >> Didn't we move Didn't we move field turf from the tomahawk over to Shaune? >> I thought we reused some of it. >> I I thought we talked about it. I don't think we did though. >> No, there wasn't any savings. Bill Bill can talk to it. >> Yeah, it was um I believe that there were some major issues with the previous field. the installer was out of business and they had done kind of a >> that's right >> suspect I mean it was it was fine
026but there was some drainage issues so it was at least 10 to 11 years when we replaced it may have been older and then Shaunie was all new it was a new construction and it was all new field >> okay which was a good decision >> to to Mr. Davis's credit and and Mr. Phelps Mr. Nicholls. Uh, one of the most exciting pieces about the capital planning moving forward is that, you know, when Mick got here a few years ago, he started to put into place this kind of cyclical study of our facilities and our supplies and equipment and really getting us into a long range capital planning mode. And that's something that we're continuing to work on. Mr. Phelps is kind of auditing all of our facilities and the state of those things. And
027all of that will go into helping us make these plans so that we can have a really sharp capital plan yeartoyear and not just look at it yeartoear but look at it long term. And so I'm I'm thrilled that the team is working on that. >> Yeah, we we're not we're not going to get back to the situation where we had to decide between buses and other critical needs and that was just a bad way to go. So thank you Mick. >> You're welcome. Um, so, uh, do you have an operational update for us, Mr. Kcki? Yeah, >> we'd like to add an update, uh, this evening, and we have some guests here with us. Um, first and foremost, um, I'd like to just again welcome our project team members. Uh you see here uh
028Mike Mendenhal, uh Chris Stoodto, uh Pete Becker joining us, and then our team of architects and designers from MSA, Chris uh Paycheek, Amy Benetti, uh Bill Baker is here with us. And I'm going to turn it over to Jim Nichols who will do a short overview and introduction and then we have a short presentation for you on operations and um then we'll take any questions or concerns or comments that you have. >> Thank you, Mr. Kcki. We're we're excited. we got moving right away um after we knew the project was a go. And uh I'll give you just a couple of quick transition items and then turn it over uh to our team to talk a little bit more about what's going on. Um our moving company had already delivered uh boxes and um some
029moving carts for our staff. They've been working hard um to pack up this the things in their room that they need to uh teach with next year. and the some of the staff in other buildings have been making space for them. So, it really is a collaborative effort. Um, we anticipate moving our sixth grade over to the elementary school um the third week of June and the eighth grade as well. We'll be moving about that time over to the high school. We're creating some common spaces over there for them as well as some classrooms are are clearing out some space so they can integrate in over there. And then in late July, we'll move our seventh grade into the modulars. Those have to be uh permit approved before we can put items in there, but
030we will be ready to go as soon as those are. Speaking of the modulars, it's going really well. They've already um been working out behind our auditorium and making sure that the ground is ready. They've run plumbing and electric out there. And so those modu modulars will be arriving as soon as next week. Um, and I believe all will be inhouse by June 11th is our anticipated uh receipt date. So, we're moving along quickly on a couple of those transition items and uh they will make it possible for us to start school and uh be ready for kids in the fall. So, with that, I'm going to turn it over to Mike Mendenhal um from Mendenhal and Associates and he is going to lead us through some other items that are occurring right now. Mike.
031>> Mike. Mike, do you have a do you guys have a screen that you'd like me to share or give control to anybody for? >> I believe Chris and Amy had put one together. >> Yeah, >> I'm gonna give it to Amy, Kirk. Yeah, >> Amy, you should be able to control it when you're ready. >> Well, while she's bringing that up, I guess first of all, I I you know, I'm very excited to be part of this team. Uh it's going to be an exciting project. Um I I think we're we're all going to have a lot of fun over the next couple years watching, you know, th this this work come together. Um what I would like to do is maybe take an opportunity uh to talk about where we were before and
032bring us up to today. Uh I would be remiss if I didn't uh point out the efforts that that this administration and Kirk and Mick and Jim the work that they put in in a very short period of time uh along with the board. uh you know we you you you were able to get me on board my firm uh probably late late December, early January uh along with MSA and then shortly thereafter uh we we went through the process bringing uh a CMR on board and selected Scansa and just about when we were uh close to uh getting our breath uh we had to pivot And then we started talking about due diligence work uh that was going to be necessary pre-bond and uh you know the team uh Scansa myself MSA uh put
033together you know some of that due diligence work what we felt was most critical uh pre-bond also understanding this is work uh that would be done downstream anyway it just made sense uh to set us up you know to where we are today and We had a lot of meetings. Uh board members uh participated in those meetings. They asked the right questions. I believe they got the right answers and I think uh the whole team uh made very good decisions uh pre-bond and uh I think it set us up very nicely where we are today. Uh I think you know it it's it in my opinion it's very achievable uh you know a schedule that we have of 2023 and I think it's only achievable because we did the work that we did pre-bond and
034I think good decisions were made um you know we got our geotechnical phase phase one environmental survey underground utilities uh a lot of that work that you know you know that would have had to happen uh the day after the election once we passed. So, I think we we gained a lot of time and I think uh I I I think the team's in a very good position uh you know to to make that schedule uh that we talked about. So, that brings us up to today. Uh what I would like to do is turn it over to the other team members uh to talk about, you know, where where we go in the short term and and also the long term, what the future looks like. I'll turn it over to MSA. >> Yeah,
035Pete, go ahead. I know you guys were going to share a little bit information on the uh on the timeline and kind of what's been going on with some of the make ready and then we'll we'll catch everybody up on some of the design planning efforts as well. So, if you want to touch on this a little bit. >> Sure. Sure. Thanks, uh Chris. Um and thanks for the opportunity for the update. a real high level. Um, you know, our team worked with, uh, Chris and Amy and Bill's team to sort of lay out in the district and Kirk and Mick and the district to lay out the timeline to, you know, really deliver what the promise was. And, you know, the red the red box on the screen is shows where we are in
036in May. And if I look at what's coming up in June and July, Chris Soda will talk a little bit here in a minute, but you know, we've been in a lot of design team meetings. I think uh you know we got another big day tomorrow Chris if I if I'm correct on uh we do the middle school high school meetings from 9 to 9 to 11 and then in the afternoon from 1 to two we do the primary and the elementary schools were part of those and then uh you know that I'd say the 12 months design timeline is is going off just like we wanted. Um we're prepping right now. We're actually out to bid for all the electrical enabling work. Uh Chris will talk about that in a minute for future meetings.
037And then bottom lines, the reason you see a bunch of boxes here is because I'm in a conference room down at Miami Whitewater Elementary and uh teachers and staff are moving in, you know, for the month of uh at in May of this year. And that's sort of the commitment that we made on that project. And I see that happening in the other red box on the far right of the screen in in in August and September for the uh projects being done for you. So, I feel like we're right on schedule and uh lot a lot of work to do, but it's fun getting started. Chris, you got anything or Amy you want to add about design? >> Yeah, go ahead, Chris. You want to, like I say, add in your piece about uh
038some of the work that you're doing. Like say we'll we'll fill in here in a minute on some of the design work. >> Yeah. So Mike had mentioned that as part of due diligence, we had to take a look at the utilities and where they were located on the campus uh in order to get ready for this project. So what we have in store for this summer is the make ready work. Um you know, unsurprisingly with the middle school building being the oldest building on the campus, there are a lot of key utilities that run into and out of that building and really it's just one big knot of stuff that needs to get relocated. So that includes water, gas, power, data, fire alarm. All those utilities are going to get rerouted around the backside
039of the middle school and that's going to prepare us for middle school demolition to start later this summer. Uh as far as this make ready work, uh we plan on starting in late June. And to facilitate that, we're we are pulling together pricing now and preparation to submit that to the board for approval at the June board meeting. the next one. So, along with the the work that Pete and Chris were talking about and Mike and all the due diligence stuff, I'll uh kind of reflect what Mike was talking about as far as the efforts of the of the administration and the board certainly have gone a long way to ensure that our team is is prepared and ready and in a good position moving forward. Um so we appreciate that very much and having
040the support of everybody. Uh you know we spent a lot of time over the last several months as we me as we mentioned before working on a lot of the programming and space needs. Um and as part of that making sure that the new buildings align with the education and the learning strategies and vision of the school district. So we want to make sure that these new buildings and renovations um set the district up well not just for in the next five or 10 years but well into the future. And as part of that, we've kind of put together some of these key um guiding principles and phrases that you see on the screen in front of you. Uh the idea that, you know, we are creating a a brave community of of curious education
041educators and learners is is critical. Uh we talk about the fact that we have exceptional educators in this district which go a long way um to making uh the district as successful as it is along with the students, the community. Um there's been a lot of conversations about the kinds of programming uh and the different kinds of class offerings that exist at Indian Hill uh that make it unique um very innovative kinds of practices and the idea of having authentic learning experiences. All this is going into kind of the key ingredients that'll make these projects uh special in many ways and like I say set the district up well moving forward. Go to the next one here. Sorry. So, following up on what Chris said, just expanding upon our updates, uh, we have met with
042and we really are appreciative of all the time and effort. We know it's been a busy few months and we've met with countless uh, focus groups and the student feedback has been really interesting and great. and then the programming meetings uh various design steering committee meetings with board members um with the core team reviews. And so we wanted to just provide you guys with a little bit of a snapshot of some of these meetings. So you can see some of the images up here. Um we've had some really um fun and engaging interactive experiences and we are looking forward to having many more of those. um kind of the photograph in the middle, we're looking at, you know, what Indian Hill means to all of you. Um so, moving forward over the next several months,
043the design team is going to be working through furthering the conceptualization and the schematic design package. Um but then there's going to be many more opportunities for information gathering and we look forward to um the upcoming board meetings to be able to share kind of preview some of these findings and unveil some of the concept directions moving forward. So any questions from any of all of you from where we are right now? >> Not for me. Sounds good. It's been great to have these ongoing updates. You know, I feel like we we've been very engaged in this process and really appreciate it. >> I agree with you, Nancy. >> I just like to take a minute again to thank the project team uh members. We're all getting to know the team well and spending a
044lot of time together and they have spent uh countless hours on campus already. We truly appreciate it. Um the focus group meetings are extremely important for our stakeholders and community members, students included, and I really appreciate all the time that you're giving to us and it's ultimately going to help us have a fabulous design and build project in the end. So, thank you all for your time and effort and for for presenting that overview tonight and we will look forward to a another thorough presentation at the June 22nd board meeting uh which we're excited about as well. Dr. Dr. Hooker, we just have a couple of other operational updates if that's okay. >> That'd be wonderful. >> So, uh, as many of you know, um, Governor Dwine and the Ohio Department of Health have issued
045statements that current Ohio health orders will be rescended as of June 2nd. Uh, so on June 3, our capacity limits at all of our indoor and outdoor venues will revert back to the preandemic 100% capacity uh, limit. And so we want everybody to know that we are going to welcome them back to our our venues in full uh as of June 3. Also uh with some of those other health order changes and the rate at which we've seen vaccinations uh happening in our county and our region uh we have talked with stakeholders and we are going to recommend that as of May 28 with the close of this school year uh that we modify our current board uh and district mask policy to allow for people to go maskless when they are outdoors. uh and
046also for those who are fully vaccinated to go maskless when they are indoors for our approved activities. So, we're going to be working on an honor system after May 28th for those who are not fully vaccinated. Uh but for those who are, we are basically modifying that policy uh and and withdrawing the requirement for maskearing. >> Thank you very much. >> Any in in addition to that, Dr. Hooker. I think one of the things we've discussed uh with board members is uh that in June when we have our June 22nd board meeting, we would like to entertain a live meeting uh for the first time in a while um and uh get back to a normal routine of meeting in person uh whenever and wherever possible, knowing that we do have uh the ability to
047meet remotely if necessary in the future. Um but we would look forward to seeing everybody in person on June 22nd. I cannot wait. It is so exciting to do this. Obviously, the uh uh village has moved to that also. I understand. And I think it's time u we needed to be safe and I think that please everybody go get your vaccination if you're not vaccinated. You can call me personally if you need more information to convince you to be act vaccinated, but this is how we get out of this. Okay. I'd really like to uh take a moment to thank our staff and to thank our partners at Tri Health and uh the Hamilton County Public Health. We were able to put on three vaccination clinics for students 12 and over. Uh last Friday, this
048Monday and Tuesday, we had over 140 uh student participants. We truly appreciate all of our parents considering that opportunity and really appreciate Tri Health being willing to come on site uh to deliver those vaccinations to us. And we would just ask for our parents to be patient and flexible with us moving forward. And as we learn of uh vaccination being permitted for those who are under 12, we will continue to offer opportunities in the future. But we really appreciate uh everybody participating. Yeah, I think we need to publicly acknowledge that the uh adding Tri Health as our medical advisors was a great move and they have been wonderful for this through this very difficult time. So, I do appreciate all their their input and wise advice. Is there any other operational updates you need to
049give us? Uh the last one is just that uh we're going to be closing our school year and we so look forward to being in the stadium uh this Friday evening with the class of 2021. One of the most resilient classes I've ever come to know and uh I can't wait to see you all there and celebrate the close of an amazing and unique school year. And uh I'm just very proud to know that we've been able to operate since last August in school with an in-person option for our students throughout this past school year. and and that's credit to our board and our community and our students for all the hard work they put in to make that happen in a safe and effective way. We're just thrilled uh and we're going to celebrate
050that this week with the close of school. >> Wonderful. >> Uh if there is nothing else, this is a work session, so I don't think we have any public commentary. Is that correct, Mr. Davis? >> It's not an option for a special meeting. Dr. That's what I thought. Okay. Uh, I would entertain a motion to adjurnn. >> I moved. >> Second. >> Thank you very much. All those in favor? I I >> Thank you everyone.