6 22 21 Board Meeting

001[Music] I'd like to call the meeting to order. Roll call, please. >> Mrs. Eyolds, >> here. >> Dr. Hooker, >> here. >> Mrs. Johnson, >> here. >> Mrs. Lewis, >> here. >> Mrs. Sing, >> here. >> I'd entertain a motion to adopt both the regular meeting agenda and the addendum. >> Second. >> All those in favor? I >> I uh I'd also entertain a motion to go into executive session in accordance with OCR 121.22 to consider the appointment, employment, dismissal, discipline, promotion, demotion, and compensation of a public employer official. OC121.22 G4. Preparing for conducting or reviewing negotiations or bargaining sessions with public employees concerning their compensation or other terms and conditions of their employment and ORC 121.22 G5 matters required to be kept confidential by federal law, rules and state statutes. >> All those in

002favor? Hi. [Music] >> Okay. Uh, we're returning from executive session. Uh, and we are we're filming this for people that can't attend. So, that's what we were waiting on for that to get going. And we'll do the pledge of allegiance. I pledge algiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, liberty, liice for all. >> Mr. Kcki, do we have some correspondence recognition and announcements? >> Yes. Welcome back everybody. Everybody here in person. This is our first live meeting in a while. So, welcome back. We have some celebrations to our offer this evening. First of all, I'd like to announce the Velian Hill High School District would like to congratulate our juniors, Claire Hardik and Kate McGrath for each earning scholarships

003in the Nancy F. Walker Memorial Scholarship Competition for classical instrumental and vocal students presented by Mand Musical Cincinnati. Claire was ordered $4,000 scholarship for her vocal skills and Kate was awarded a $1,000 scholarship for her talents on the heart. Congratulations to those students. Next up, Indian Hill High School celebrated students who are planning for futures in the arts and military during the debut arts and military signing ceremony Wednesday, May 19th, as we concluded our school year. Those students included Connor Gallagher, Riley Grace, Annie Hobie, Nikki Code, and John Kushman on site, and Grace Lewis. Congratulations. Next, we'd like to congratulate our Indian Hill High School mock trial team students Audrey Bristol, Tacy Hutton, Ethan Marks, Sydney Pockenburgger, and Brook Young Bloodood for earning the title the 2021 Machon Mach trial national champions. This was the

004first of its kind nationally and they beat out teams from seven other states. And for those of you who follow mock trial team, he had another amazing run this year. We're also pleased to announce that for the second consecutive year, our Project Lead the Way uh program has been recognized at Indian Hill High School as a distinguished school. This is a STEM award for science, technology, engineering, and math learning that takes place through our program that we share with the Great Oaks. Uh Indian Hill High School is one of only 204 high school programs nationally to receive this distinction. We're also proud that for the first time, the district was recently awarded the Project Lead the Way Community Celebration Award for our outreach programs with our community partners that promote STEM solutions for both local

005and global issues, including Proctor and Dable here locally. So, congratulations to our schools. Uh, our district wants to congratulate the varsity boys tennis team. They did not get a season as you would recall a year ago due to the pandemic, but this year they came back strong and finished as the runners up in the state uh for team tennis for 2021. So congratulations to all of our tennis athletes. They had an amazing year. Um the state runnerup team included uh Senuka Abazing, Jasper Bennett, and Sean Gandhi, Jai Murzo, Tea Spazi, RJ Poffenberger, Jack Pollock, and Sam RH. Congratulations to all of our athletes and Indian Hill would like to congratulate our competitive writing team at IHS for participating in the just right state competition for creative writing at the end of May on May 22nd.

006The IHS team of writers included Hannah Kramer, Mariah Nath, Joy, Grace Long, and Elsa Zhao. Elsa Xiao earned first place writer for division one and the IHS team earned third place for division one overall in an exclusive writing competition. So congratulations. So those are our celebrations of our students tonight and I'm said to turn your mic on >> we're very excited uh to have >> sorry we're very excited to have two presentations tonight. And first off, as many of you know, we have over the past three years met some let's just >> we've had some goals and objectives that we've been meeting as a part of our old strategic plan. We came to a natural point in time uh this year where that plan is is kind of being wrapped up and celebrated. Much of

007that was shared with our brave uh return to school uh document this spring. And this evening, we're very excited to announce our new public strategic planning process that will begin in earnest this summer and and through the fall months. And so I'm going to turn it over and not steal too much thunder from Dr. Stewart here, but we're going to have a little bit of a presentation and a high level overview of that strategic planning process tonight. And then we'll share some more with you. Board members, if you'd like to come to the front here, we'll find chance for you to see here. We can bring some around. careful. >> Yeah, I've been having to do it twice, too. >> Thank you. >> All right, Kelly, are you there? >> We are. >> All right.

008So, I I want to start by saying how nice it is to see everybody face to face without masks on in the same room. I feel like it's such a pleasure to be here tonight. And I also want to start by introducing our partners. When we started to be able to think about the following year, it would have been very easy for Indian Hill to say, "Let's just think about coming back to school." But we didn't want to do that. We wanted to think out in advance and say what do we want the future of teaching and learning to look like and it meant that there was hard work that we did with lots of committee meetings and it would have been easy to not do that and just kind of glide through the end

009of the year but instead it was a great opportunity for us to say what really worked for us precoid what worked for us during COVID and what do we want our future to look like. So with Mr. Connect Heath's permission, we started to do a miniature plan for teaching and learning that would guide us into the future. And we had some partners. So, you'll see on the screen, I'd like to introduce Kelly. Say hi, Kelly. >> Hey, everyone. Good evening. I'm Kelly. >> And we also have Megan. >> Good evening, everyone. It's nice to be here with you. So, they're from an educational organization called Education Elements, and they came in and partnered with us, and we were so pleased to have them because it allowed all of our administrators, staff members to sit back

010and be proud of part of the process versus having to lead the process ourselves. So, we're so excited to share with you. Part of it is we wanted to have a guiding vision that would determine how we would make all of our decisions. So, it's up there for you to kind of read. I won't read it to you. And this will be really helpful for us when we're making all these decisions. And we've already started to use this when we're working with our wonderful partners to think about building the entire middle school. And we're saying the decisions that we make have to support this. If they don't, then we're going in the wrong direction and let's rethink it. We want to be very thoughtful for the decisions we're making in a new building. So next

011you'll see we started in March and we started by just gathering a lot of information from a lot of different stakeholders. We met with parents, community members, teachers, students, and all of the visuals that you see are all different types of data points that we shared and we had staff members react to those to say what did new things did we learn based on the information that people are giving us. Then the fun thing started to happen in May when we really looked at it and I'm really proud of the feedback that we received. More than 1,800 people responded to surveys. We had seven focus groups where we had people come in and actually have qualitative conversations about what was working and what they'd like to see in school. And finally, we had 23 very

012consistent staff members ranging from um superintendent to principles to teachers to educational aids that guided us through this entire process. And as a result, we have three big areas that we are so proud to be focused on in the future. And those are learners as doers, learners as individuals, and learners as the whole child. We spend a lot of time crafting definitions so that we have common language for us moving forward. And again, as we think about what will happen for the future of Indian Hill, we always want to go back and to say, how is this decision supporting individuals as doers, learners as doers, learners as individuals, or learners as the whole child? And I don't know that we've ever had this type of focus. And so we're really excited for what this means

013K through 12 for us to be able to move forward. In each area, we spent some time talking about what would that mean to be a learner as doer. We want it to be as transparent as possible. So you'll see there's two initiatives for each one. For example, in learners as doers is authentic learning experiences and a student agency. When we start talking with the staff to say, well, what does that mean? Authentic learning experiences. We have some potential programs and methods that are there just to get people kind of started. It will probably look very different in a kindergarten classroom than it will with the seniors who might be in an AP classroom. But this is some ideas to get them to start thinking about how is each building going to be responsible for

014building authentic learning experiences and student agency. We did the same process as learning learners as individuals which includes knowledge of each student and data literate instruction and for learners as whole child which includes relationships and diversity, equity and inclusion. And from here, I'd like to have our partners talk a little bit about the process that they used and the process they would like to use moving forward. >> Thanks, Melissa. Megan and I are incredibly grateful to be in this space today. I think Melissa, we can confidently say this is the second time we've been able to pull off a virtual meeting in this type of space, not audience. >> I'm confident we can do it tonight. Um with that being said, wanted to just share what we believe as an organization at Education Elements. So

015what you'll see um on the screen right now and Megan and I truly truly believe this and the work that we do and when we wake up in the morning really how we live this out even through the mini strategic plan for teaching and learning is really to get as many perspectives in and really think about how does this plan how do we do this with and not for the community. And so as we think about that, Melissa shared a few slides earlier how we were able to be really strategic about how we were engaging stakeholders in the process. Um I know in conversations we always say stakeholders need to be highly engaged in the feedback process and the design. And so we're hopeful in the next slide, in the next few slides, we'll be

016able to share how we see this playing out with the district-wide strategic plan and how we can really include that buyin as we invest people and create along the way. I think the third piece that Megan and I truly believe as we do this work with district partners across uh the country is how we really prioritize the work and sprints. So when you get a chance in a few minutes to look at the map, you're going to say, "Wow, that's a lot of work we're going to accomplish in four months." And it is really strategic in the sense that we want to prioritize this work in sprints so that we're able to pivot along the way and be really responsive. I think if there's anything we've all learned from the last 18 months is we

017have to be responsive to the current environment and what our students truly need to be feel successful. And then the fourth thing we truly believe in when we engage with district partners is how can we clearly and consistently uh communicate the work that's happening. And so our hope is tonight is one testimony of how we're sharing the work along the way. Um but that's really important as we continue to think about the work um moving ahead. So with that said, Melissa, I'm assuming you're clicking the next slide. All right, perfect. Um Megan and I wanted to be really transparent around the teaching and learning strategic plan that we just wrapped up some of the language with. Um and just share a road mapap of where that's going. So you're going to actually get to see

018like fresh off the press, I would say like in the last 24 hours, the first version of some of the deliverables from for the internal um work that we'll be doing. But what you can notice is that both that work is not done yet. So, in conversations, what we're really going to be focused in on with that teaching and learning plan coming up is now getting everyone on board when we come back together in August and really thinking about then as a district in September, how do we roll this work out beyond just that steering team that was involved in it. Um, so as we go to the next slide, you'll see these are our first versions. Um, really I think the most magical part about this has been able is the ability to be

019able to work with your team and really try to replicate the the spirit that is on your website and the marketing materials you all already lead. And so wanted to share these are two different versions. Right now I would say we as a team collectively are in the first iteration of feedback. Um but really felt like it was important as we say this is an iterative process to show you some of those pro um current products that we have coming out of the conversations this past few months. With that being said, Megan, I'm going to turn it over to you to share just high level some of the work when we think about what this could look like overall as a district. >> Thank you, Kelly. Um Melissa, I I think we might be on

020the timeline slide now. Am I correct? Yay. So, as Kelly um foretold, you look at this and you think this is an awful lot to do in um this amount of time. And we we recognize this is a really difficult slide to read, but we wanted to articulate all the work that will be happening. And you can see we've got it divided into um several phases. So, the first is that plan and align phase. And that's when we kick off the work. We start engaging in some community focus groups. Um we have a stakeholder engagement webinar and there's some in-person work that sort of takes us into the next foundations phase. Um and that's our visioning session. Um the the foundations phase is going to be um all about prioritization, visioning, and then making some

021plans. And that will take us into um the design and launch phase, which is when we're going to take all of the information that we've gotten from that plan and align phase and the the direction we've determined in the foundations phase and start putting together the design of the strategic plan. Um this all is going to be happening over the next four months. So um we'll be wrapping up in October. And on this slide, you can um also see we have kind of colorcoded uh that we've got a set of deliverables for each of these phases. So you can anticipate that we'll have executive summaries to bring back to you to share out what's happened in each of the phases at the completion of each phase. >> And I would say one other thing to

022just note on the side. I think you might have switched over. I'm just guessing Melissa right now, but I feel like based on non-verbal cues, Megan and I are figuring it out. Um, wanted to just name the last column where you'll see the little three tallies. Um, I know that the district team has been really thoughtful around whi when we want to finalize some of this stuff and bring it back to the board meeting. So, you'll notice the November 11th, December 9th, and then December 14th board meetings just as important dates that we're using as milestones as we think about this work. Thanks, Kelly. >> Yeah, >> I think if we are moving to the next slide now, um our the next slide that we've prepared, it gives you sort of an overview of um

023of the governance for this plan. And uh Kelly, I will let you go ahead and walk us through this. >> Perfect. So, this is modeled uh very closely to the work that we did with the mini strategic plan for teaching and learning the past this past spring. So what you'll notice is we've got this project governance one so that we can continue to move the work forward and also be really transparent around what those accountabilities are um being a part of these groups. So you'll notice the project sponsor um we always consider that as someone that's going to approve the project roadmap really be the one that signs off on those ma major deliverables. Typically this is the superintendent. Um, in Melissa's case, she served as a person uh the project sponsor that did the

024teaching and learning that was the the project sponsor for us this past um four months. That being said, then what you'll notice is the project team. So, these are the three to four lucky individuals that get to meet with Megan and I weekly um where we really be are able to think through uh not only logistics but really around that communication. So we anticipate that things are going to come up through conversations and this is a space where we're able to strategize and get very aligned so that we can bring that forth with the best proposal to you all of how we should move the work forward. As part of that, what you'll notice is the steering team. So as Melissa shared a few minutes ago, that was the 23 reps that we had across

025all four campuses. Um the steering team for a district-wide strategic plan, we typically say up to 20 people. Um, we uh we know that we might stretch that number a little bit, but we want to give a number so that people at least have a sense of we want people in the room that are able to really help move the work forward, but also have the community members be a part of that. So, we always say the decision maker, a steering team needs to be people that can make those decisions um and can really represent the whole community um within Indian Hill. You'll notice in the last uh two uh uh governance levels are the planning team and the adviserss which play very important roles. We recognize that people want to be involved in the

026design process but they might not be able to commit as Melissa shared earlier the amount of time that we had um this past spring and so want to give people the opportunity um with the planning team. So those people would be involved in some of the stakeholder community events that we're hoping to plan along with that provide really clear recommendations for the steering team as we think about the focus areas and initiatives we want to bring in um to the community. So we typically say that's about 30 people per session just because we want everyone to have a really clear role as they participate in those conversations. And then the adviserss, I consider these as people that continue to provide context, perspective, feedback, and ideas. Um, this number can vary depending on the the size

027of what you all determine as a district. Um, but we definitely recommend this as a space where we can bring in board members along with that. Um, other reps, whether it's teacher leaders, PTO, PTA leaders. Um, we've had union reps. It's really important that we have those individuals as we say as the adviserss really helping to guide some of that work along the way. So I'll pause there. We've got one more slide because the question might be how do I get involved? And so Megan and I wanted to be able to articulate that. Um but wanted to just read the room Melissa if anyone has questions right now or if we can share the next piece. You're doing a great job doing this without seeing anything. I don't know how you're pulling it off. >>

028All right, the last take it away. >> Yes, I would love to. So, this last slide is our um sort of >> uh what is it? It's our it's our decision tree. Um this shows how we would go. Um this would be a suggested way that we might go through the process of inviting people to participate in various levels of that sort of governance structure or just to offer their input. Um when we're doing something like a strategic plan and we're doing it with the intent that we're doing it that we are including um all uh perspectives in the community. We want to make sure that our approach to incorporating people at various levels of governance is fair. So this is an example of um this just would sort of walk you through a form

029that we've created an example of um that you can click through if you're bored later um and you can get it off the the slide. But what the first question that would be offered to the people who are responding to this form is what level of involvement would you like to have in the planning process? And for some they might just say I'd like my feelings and thoughts known and counted. For those people we would put them in the category of people that we would maybe send a survey to if they would like to um to just respond to a survey and not have their um names attached to their responses. Um or if they would like to come to a focus group, they could uh choose to participate in a focus group. Basically to

030put their name in a pool of people that would be um invited to participate in a focus group. And when we start the plan and align process, we can have conversations about what does a representative sample look like? Is that going to be pulling um people from different schools? Is it going to be pulling people from different um relationships with the district? So, we'll determine that and then get a representative sample within each of the focus groups. Um at the other end of the branch, our first fork in the road there is I would like to help create an approach. Those are the people who are going to be invited to be on the steering team, the planning team or um as adviserss. And the determination there is going to be really how much time

031do you have to devote that to this. Um this also sort of clearly articulates what the commitment might be if you're interested in participating in that level. And once we get that clearly articulated then we also have a pool of people that we can pull from to then invite to participate in these different groups. Thank you. I'd like to ask the board members if they have any questions. >> Caregivers are another name for parents, families, community members. >> Um, just uh I think for me personally and I think for probably community members, I assume we're going to attach this as an as a hyperlink in the agenda so that people can look at this presentation. >> Yes, >> that would be great. And number two, um, and Nancy, you're probably more, uh, depth with all

032this stuff than I am. I mean, before we had the board basically did all of this, uh, with community info. I mean, we had meetings. We had all day meetings with strategic planning. >> Well, well, we were involved in the entire process with the leadership team. >> So, it seems like we're shifting how we're doing this. I'd like having more community involvement. Uh, any thoughts on that from somebody that's done this a lot? >> Yeah. Um, I think given the direction that this is taking and I love that it's very student focused and I think that's something that the current plan lacks a little bit. I think it's wise to have a heavier emphasis on the staff, the leadership, you know, and the parents and um, students. And I think really it's as far as

033the board being involved, it's how much do we want to be involved? how much time we have and you have to remember you have too many of us in room public meeting which you know that's just for us. So I I think it to me it seems like a better way to do this and we'll have to as the board decide how who is going to kind of take the lead or the one to two members that are be doing working on it a lot. So it seems very good. Other questions from board members at all? just have a quick question is how are uh students being part of this process like uh >> I'll take that if that's okay. Um Dr. Stewart and I along with Moltz and and Kelly and Megan have talked

034about this from day one. Um so when you see this decision tree this will be produced and presented not just to teachers but also to students and parents and community stakeholders of all sorts and students has always been at the center of this planning process. In fact, already gathered some feedback from students and we're going to continue to do that as we move along and that was one of the expectations that we communicated up front. So whether it's a focus session or a survey or having them serve as an adviser or a planning team member, students will be a part of this process because it's integral to their work and their world as we move forward. And I just like to say going along with Dr. Hooker's comments as we kind of finish up here.

035Um, a lot of credit to Kelly and Megan and again Dr. Stewart and the team of of staff that have already worked on this part of the plan. This is a part of where we were and where we're heading now is is to shift into this area that Megan uh shared about an all call for the the community. We want to make sure that this is transparent to all. We want to make sure that there's input at intervals. We want to make sure that we're being responsive as a district as we go through the process and we want this to be fun. I just want to make sure everybody knows we want this to be fun as we go through the next six months. And so we'll be putting this all call out to the

036community in August for participation. And then we'll be looking forward to see who wants to give a certain level of commitment of time back to us as we move through. that input series will go all the way through October as you've seen and and into an iteration of a draft and presentations before the board before we finalize this when we get to December. So, we're very excited. This is not going to be a quick process, but it will be efficient and we will have lots of intervals for input. We're very excited about that. And again, I want to thank Kelly Megan for joining us remotely from all across the country and Miss Cycl for helping us uh to get ready and and Dr. Stewart for all the work that went into this with the steering

037team thus far. Yeah. Hi. Well, my concern is how are you going to make this uh all call out to the community so that everyone is aware of this? >> We're going to be using all of our communication channels. >> Can we also use a past who have already graduated from them using their experiences that what they've been going to college that is lacking that they would like to see future players. >> We would love that. >> Yeah, I think that is very important. you could assist them and they will >> I agree. >> Wonderful. Um, do we have a second presentation here? So, if nobody has any other questions, we'll let our guest from the from electronic world disappear and we'll switch gears. >> Thank you so much. Thank you, Dr. Stewart. Um, next

038up, >> we'll transition here. Um, while we're waiting, we have uh our operations team and Mr. Nichols, I'll let you get us started and do introductions when you're all ready. >> All right. Well, >> and I'm getting feedback from our electronic voodoo that if we can use mics, it's really not transmitting well to the thing. So, if there's a possibility, I think it would be appreciated. >> Thank you. >> But I think you need this. >> Well, hello everybody. I'm Jim Nichols, director of operations for the school district. And uh our campus is buzzing right now. We have got a lot going on and uh we've got some of our team here tonight. I'm going to introduce them in just a second, but I wanted to give you just a couple of quick highlights as

039you might see outside. We've got uh a bit of a modular village going on out there and it's smaller today than it was yesterday because we're moving those slowly around the back of the building. They're going to be putting those together and by the end of July we will have a school. So, we're working hard on getting that done. We also started our move this week. Um, they moved most materials to the elementary school over the last couple of days. Kudos to our middle school teachers, staff, and administration. They did an excellent job of getting things organized and making sure we were taking the right things to the right place. We got that compliment from the movers who do this every day. So, kudos to our staff for doing that. Um, and finally, our facilities

040team is knocking it out of the ballpark as they get some spaces ready that have not been classrooms in the past. So, we are uh finalizing that. We're about 70% done creating those spaces and will be fully ready um when they're done. So, I am uh going to first introduce Mike Mendenhal in just a second. And Mike, I don't know if you want to come sit next to me for a minute and that way you can use this mic and we'll have your team maybe stand up here in front because they'll be able to be on the camera. U but Mike is our owner's agent and he represents the school district in all conversations um that have to do with our construction project and so he's brought his team with them. So I'm going to

041let him introduce uh his folks if they want to stand up. >> Thanks, Jim. Uh it it was uh uh I I I believe a good idea to bring my staff tonight since it was our first in-person meeting. I've seen everybody on video, but since we're now live, uh I I thought it would be good to bring uh a few of the staff that'll be involved in this project in some capacity. I call your name, just stand up and wave to everybody. In the back is Jason Urick. He's the CFO. uh he will be working with Kimberly Napper who was unable to make it. She had a previous uh commitment. So they'll be doing the financial tracking. They'll be working with the budgets and monthly reconciliation primarily working very closely with uh Mr. Davis back

042there. Uh in in the middle is Justin Menhal. I I don't know where he came from uh but he is he is our uh CIO. uh he works a lot with our website. He developed our website. He'll be working with the district if there are needs here on communication. Uh if we need to push information out, we're here to help uh in any way. Uh and obviously with his help doing that. And next is Kyle Urick. Kyle Urick is a project manager. Uh recently joined us. Uh and the one in the front is Nick Corkran. He is a project manager as well. And the young lady beside uh Dr. Hooker is first day on the job. She is uh Zoe Barnes and she is an intern with MCS. She's an engineering program at the University

043of Wisconsin. Correct. Zoe >> Platville. So I'm sorry. So that that is that is our team minus Kimberly Napper who will you you may see around the project and we'll be involved and we're here to help uh in any way possible. We will be working for you but more importantly we're going to be working very closely with Scansa and MSA uh and and helping them in any ways we can as well. You just say for the people that are watching that don't necessarily know an owner's agent one sentence or two your job why we hired you what what's your purpose our purpose our purpose here to work closely with the other project teams scans and MSA uh we will be heavily involved in the finance piece uh the project management we will attend core team

044meetings meetings, weekly progress meetings. We will walk the job site. Uh we will be taking photographs. We'll keep a project file. Uh andor any other reasons that uh the district would need our services, we're here to help. >> Thanks, Mike. We appreciate that. And um at this point, I'm going to introduce some other partners. We have um Amy Benetti and Chris Payekch from MSA. They are our architect partners and they're going to be giving a kind of a high level overview of uh some things going on with the project. And we also have Pete Becker here this evening from Skansa Construction, our construction partners. So, um, I'm going to turn it over to them and I'm going to step out of the way here. Is it on? Am I live? >> You're live. >> All

045right. I'm a good I'm happy to be here this evening in person. As was mentioned, um it's actually really exciting to see a lot of things that Melissa was talking about. Um our team has had a chance to also uh participate in a lot of those uh meetings as well and looking at how we ensure that the designs moving forward also align with and support a lot of the efforts that Melissa and her group have been doing um as well as the rest of the community. And so one thing I'll I'll touch on here and uh if we we can get some visuals we'll try to if not we'll kind of talk through it. Um as we mentioned you know really over the p the past several months um since the bond levies passed and

046even prior to that u meeting with a lot of different stakeholder groups looking at how we can um make sure that the different the programs and the elements that go into these projects um are aligning with the needs of the school district. And that's been a very important piece um as far as as schedule and timeline. And we'll have kind of Pete touch on this here a little bit more detail. Um as far as the the design part of it um goes, you know, really as mentioned, you know, starting uh in in April and May and working through really the first part of next year on the design process. Um as mentioned over the last couple months, it's been mostly looking at program and the different elements that go in the building. But as we

047move forward, we'll um we'll also be starting to look at how these buildings might take shape in the form and the overall appearance of the of the facilities as we get into the fall and then ultimately into the first part of next year. Um trying to finalize some of the different project scopes. As far as construction goes, I'm going have Pete kind of touch on a little bit where we are with some of the things that his group has been doing with Scansa and kind of what that's going to look like here over the next couple of months. >> Good evening. Can you hear me? tag team. >> We're tag teaming while we're working through some uh the better looking uh great pictures that are further in a presentation. My name is Pete Becker. Um

048I head up our con K12 construction group with Scansky USA building. Um we're super excited to be part of this tonight later in the evening. There's a GMP number one which is a guaranteed price we'll talk about a little bit later, but that means we're really close to starting work. And uh so real quick high level um this July we're going to start the make ready work is um go ahead and click to the next slide which is basically starting rerouting the electric that comes through the middle school the fiber optics all the fire alarm because we can't really tear that tear that down uh the middle school down until we get all this make ready work done for electrical fire alarm uh technology and HVAC that starts in July. Um then right after that

049that'll go through few months and then basically abatement and demolition uh will start back in August of 21. The goal is to have like a little celebration. We'll call it a groundbreaking kind of or building demolition celebration when the kids are back in. Uh that way they can be part of that. The staff, students, and the community can be part of that. So we're excited that that'll go through probably the end of October. Um and then that so that will be another GMP that'll come through in July. And then come uh come um November, we would hope to be in a position for the early site package to start moving dirt after the building's demolished to get ready for the foundations and stuff to start. Right now anticipation is that the foundations will start in

050March. We still have a lot of work to do working through budgets and reconciliations and user groups with uh Mike and Amy and uh or Chris and and Mike and the teams and the district. And at the end of the day, uh we're going to hope break ground in March and about 16 18 months later, 16 to 17 months later, we'll be finished with the building in the summer of 23. High school pretty much is going to have two core summers. first summer is going to be the June of 22 where we go into core areas that kids can't really be in while we're working. So, usually that's a June, July, August kind of time frame and then we break away and we come back in the second summer or the second summer of uh

0512023. We'll finish up the second core piece of work and probably fill in some gaps in between. Elementary school work starts in June of 22 uh per plan. We're right on track. We start building the additions. Once the additions are up in about 12 months, we'll have the additions done for the new u the new the new area with the music and the arts and all and the athletics basically. Then we'll come over a bait demolish the Sawtooth area and then finish out the parking lot in a summer of 23. Uh primary schools similar to the high school. We're going to start that work in June of 22. Once again, we're going to do some core area work, uh, media center work, the new the existing media center, the new entrance, uh, do some work

052in the auditorium, and as much as we can in some bathroom groups, etc. And then in the second summer of 23, we'll come in and finish out the cafeteria. You know, that's a wonderful cafeteria that hopefully we'll be able to really make it look good within the summer of 23 and then basically fill in fill in work in between those nine months between the school year. All in all, it all wraps up in the summer of 23 and we're excited and extremely confident in the project schedule right now. >> And that's it. We'll turn it over to the pretty pictures because that stuff's boring. >> We have a little bit. So, with that, again, we'll touch just want to touch a really high level on some of the design that's been going on over the

053last couple months. U we got a few just basic base level plans we want to share with the group this this evening. Um this the slide that you see in front of you right now is really a recap. Um, again, a lot of the things I think it aligns well with what Melissa was talking about when we talk about education and learning in the district and what makes Indian Hill such a special place and unique in so many different ways. And so, again, as we move forward, making sure that we take these things into consideration, looking at students and teachers and community and all the programming that happens here to make sure that the new projects can help support that, enhance it, and make it grow even further. So, view the next one. uh for

054the middle school. You know, right now we're really getting into, as I mentioned, the building is starting to take some shape. Uh we're getting closer to really identifying a lot of different kinds of programs and spaces that'll be in the middle school. Uh these are still very preliminary. You know, the design is not finalized. Even though, as Pete mentioned, you know, things are happening on the site, there's still a lot of work to do on the design side as you saw that timeline that goes well into the fall and even into early next year. So, a lot of work that still needs to happen with these projects in the middle school in particular. Um, one area that we're really excited about, I think that we we've been spent a lot of time and getting a

055lot of good feedback from are these neighborhood spaces. So, a core part of the middle school, go to the next slide, AM are u we're basically developing a place that right now we're calling the neighborhood for each of the of the grades in the middle school. So, all three grades would have their own kind of unique space that they spend a good part of their day and allow their core academic classes. So, math, science, English, social studies, and some of those um particular programs. And so, we're developing these spaces. It just starts to show it's a cluster of classrooms around a common area. Uh and making these areas where they start to become opportunities for a lot of different kinds of learning and education to happen. Um so, this would be one part of the

056of the project. And again, there's three of these. Um you can see that the the green areas in the middle become those community spaces, interaction, collaboration, um STEM spaces, access to outdoor has been a big emphasis from a lot of the groups we meet with. You know, making sure we can take advantage of the outdoor space around the around the campus. Um porch spaces and outdoor learning spaces. um core areas, support spaces for students, support spaces for faculty, bathrooms, all those kind of things kind of around these core areas that become really, like I say, the cornerstone of the middle school as we start to develop that overall program. Um so again, these are starting to take shape. The rest of the building is starting to take shape. We still have a lot of work

057to do meeting with um faculty and staff here in the summer, particularly when people are starting getting back in the in the fall and August. Uh we'll be continuing to meet with different stakeholder groups getting feedback um and both in the middle school and the other projects as well. If you want to go to the next one, Pete. >> Yep. And so at the elementary school, as Pete mentioned, we're not starting construction there till next summer, but there's been a lot of leg work done thus far and more to come um with the engagement sessions and focus groups and it's been a great process. It really I think it's an exciting addition here. Um the Sawtooth will be coming down after it's used as kind of a temporary space. But what this new plan is

058allowing us um as a a new addition for the unified arts wing. And so it's got a lot of um there's science or there's the sorry the art labs, there's the eyab um music and Spanish rooms and this multi-purpose um performance gymnasium athletic space within here. But what it also does, it's going to create this opportunity and connection to the outdoors, an outdoor courtyard outside of the art classrooms and the ILAB spaces. And then much like we're talking about at the middle school, these kind of green areas, um we're calling them parks, but we're looking at those as these collaboration zones out in kind of the in between spaces between the classrooms. So that's what you're seeing here. And these red arrows kind of uh highlight the connection zones. So over to the right, that's

059the dining common just to kind of give you a point of reference as to where this new addition is in comparison um to your existing building currently. And then the next slide, it goes into just a different way to look at this space, but um showing how it's it's creating, as mentioned before, these in between spaces and areas for collaboration and just differing zones so that these spaces can can um adapt to the different kinds of teaching and the different opportunities that they afford themselves. I think then if we go ahead, this is the primary school and this school here, there's going to be, as Pete alluded to, two summers of work, interior renovations, and then also a large or um an expanded entrance addition. And so with that new entry addition, that gives a

060new front door to the school, a new front door, you know, for these new families coming into the district. and it um centralizes the administration functions. But then where you see the kind of the purple and the green zones again, much like the other schools, there's these open opportunities, these kind of areas where there can be some legacy walls, there can be some sensory walls, you know, things different functions throughout the buildings, but that'll kind of adhere to the varying um age levels within them. And then the new um a renovated multi-purpose and auditorium and then dining common. So the big aspect here in this school as with the others but safety and then also accessibility through some of these existing spaces. And here is just another view of looking into this new again conceptually

061don't think that this is a final design but just kind of a view to show kind of this. We're looking at this new entrance as a gateway and then these other components where you've got different student services that again are consolidated and located in areas that make it a little bit more accessible to families um that are entering and then also students and faculty throughout the building. So, I think really just to touch on next steps, um, we people are going to start to see, as I say, as we get into the next month of July and into the fall, um, as these buildings start to take shape, so we're starting to study now some of the forms and appearances of what the different projects might look like both on the inside and the outside.

062Um, we had a a couple really good sessions toward the end of the school year where we were able to get a bunch of different groups together and we asked them to just think about what what Indian Hill means and what what that they identify with. and we had them create these visual kind of boards that um showed different kinds of images of what they thought Indian Hill was all about. So, we're taking a lot of that information along with just, you know, studying the buildings that are on the campuses. And what you're really going to start to see is some of the threedimensional forms and shapes start to take place along with, like I say, we'll be going back and talking to a lot of these same groups here in July and August, uh

063even into the fall as we start to finalize some of the program and the planning around these different buildings. Any >> Go ahead, Kurt. Um, just to to ask what I I think probably is in the mind of many people watching this or they're here personally. >> How how if someone says, "Listen, I didn't even know there was an opportunity to be involved. I I really still would like to be involved. I'd like to have my voice heard. What's the best way for for that individual member of the community, a student, a parent, or just a community?" >> Yeah, absolutely. And again, as we get into the uh when people coming back in August, even late July, there's going to be um plenty of opportunities, similar calls for u participation like you saw from Melissa's

064group, but also a lot of the focus groups that have already been set up that were meeting previously. U we're going to look at some community forums coming up, I think, in the fall as well. I think we talked a little bit earlier, Kirk call for some input. We have many stakeholders who have also given some input already, but we want to make sure we give everybody an opportunity. And I think just to emphasize again what Chris have said, these are concepts. They're not blueprints. Nothing is final. We want to collect as much input as possible moving forward. That's how we ultimately get to the best design. And there's going to be plenty of time to do that from August through November uh the fall. And we're going to put an all call out focus

065session stakeholders. Some will be general, some will be targeted. Um it's it'll actually interesting what Melissa was talking about a similar timeline where we're looking at kind of that October, November, getting into December time frame where as the designs are starting to formalize and as some of the things are going on with teaching and learning and we'll start to see those overlap. So as as people are getting involved on the teaching and learning side, you they're also getting along uh involved on the design side. So there'll be kind of parallel opportunities happening at the same time. So by towards the end of the year as we're celebrating holidays and things, you know, we'll be able to start to kind of reveal a lot of these um design efforts that everybody's been going through. So plenty

066of opportunities. Absolutely. >> I'd just like to thank the project team members for all your hard work. Thank you for being here and presenting tonight. Well, their work is only just >> more laptops. I'm not crazy. >> I appreciate everybody's patience as we move through a very lengthy agenda tonight. Uh Dr. Hooker, I'd like to move on to the superintendent report. Thank you. >> Uh we have several uh recommendations this this evening board members. Uh first under um number seven, letter A, we have a resolution for impractability of transportation to consider. Uh item B is the approval of an overnight field trip for a men's soccer uh preseason tournament in Strongsville in the fall or sorry this summer. >> Mr. Kcki, I just want to emphasize to anybody that's watching this or that's here, all

067of these attachments are linkable. You can look at them. They're on our website. Everything is transparent. So, if you're wondering about what we're voting on, you can look at it now or look at it later. So, thank you. >> Thank you. Uh item C is the approval of our updated student handbooks. Just one note here I'd like to point out is that we've taken all the COVID information and we've kept it in the handbooks but moved it to an appendex in the back section of the updated handbooks this year. Uh item D, personnel actions, tuition reimbursements and professional meetings, including the approval of some certified staff members who I will talk about at the end of this uh report uh if that's okay. And then uh we have under uh item two uh and three

068some administrative approvals. Also items four uh administrative salaries. Uh item five, uh approval of some non-certified contracts and salaries, including some new staff members who I'll refer to at the end of this report. Item six, the approval of some thirdparty payments for teacher mentoring. Uh item seven is a contract change for hours. Item eight, approval of some summer help uh with our moving and transition. Item nine is the approval of some personal service contracts that we are finishing up from summer work and um spring sports uh work. Item 10 is the approval of our supplementals uh and service contracts for fall uh mostly for athletics and activities uh throughout the fall clubs and adviserss. Item 11 is tuition reimbursements. Under item 12, we have some retirements and resignations. Uh I would just like to uh

069point out again I'll come back to a couple staff members at the end here and item 13 another supplemental approval. So at this time Dr. Hooker I would like to ask that you would entertain items 7 A D A through D12 at this time if there are no questions. >> Um I actually I did have one question. Yeah. Um just on the uh I've got to scroll back item number um a typically we have a lot more than the one that's in the attachment um for uh the impractic impracticability of transportation. Is it just that not all of them are up yet? >> Kirk Kirk, I'll take that one. >> So we this has really become a two two-part um sort of sort of procedure we have to do. Um the procedure that that's on

070um Mr. Kcki's agenda for this evening is the first part. That's when a parent applies for transportation, payment and lum of transportation and then they have the ability to um do any appeals and things like that after they first apply. Um the second part which will be under my section this evening is the part we do every June where we pay the entire list. >> Okay. >> That that list is much more significant than the one we have left on on Mr. Connect. It's just a requirement of the law that it be split out and that's why you're not used to it. We realized we had to split the two out >> and we have we have had these on prior agendas. So, this was another request that came in. >> Um I have a

071question on number 11. Don't we typically list what the courses are that the um staff are taking? >> Uh we have the list of um the names and their universities attendance. the amount. Um, we can share courses if if you'd like to see the course. >> Thank you. >> Nancy, you're just adding that to be added to the minutes. >> Okay. If you can you take care of that to be added to the minutes. Thank you. >> So, I would entertain a motion to to uh accept 73 12. >> Thank you. So move >> second. >> Mrs. Eicholds >> I. >> Mrs. Johnston. >> Mrs. Lewis. >> I. >> Mrs. Singh. >> I. >> Dr. Hooker. >> I. >> Thank you. And then Dr. Hooker, I'd ask that you approve item 7D13 at this time.

072>> Motion. >> I would entertain a motion to accept item D13. So moved. >> Can I have a second? >> Second. >> Thank you. >> Who was the second? >> Mrs. Sing. >> Thank you. >> Mrs. Iicults. >> I. >> Mrs. Singh. >> I. >> Mrs. Johnston. >> Hi. >> Mrs. Lewis. >> No. >> Dr. Hooker. >> I. >> Thank you. Uh, just a couple notes, Dr. Hooker, before we move on and finish my report. like to welcome our new uh high school assistant principal as a part of this approval tonight. This is Amy Eper who's joining us. Very excited to have her joining our administrative team. Uh she comes very highly recommended and is a seasoned educator who we're looking forward to working with. Also like to welcome Eric Samini who's our new auditorium

073manager and technical director who's going to be joining the team as well as a new position we created this spring of performing arts and activities director uh Miss Amy Clark who's going to be joining the team. These are just three of the professionals joining tonight that we're really excited about and looking forward with Mr. Simei and Miss Clark to allow our students and faculty to further expand the marketing promotion and celebration of our wonderful performing arts programs K through 12 in a more holistic way. So very exciting. Thank you. >> Thank you very much. Anything else, Mr. Ketti? >> Thank you, >> Mr. Davis. For my report this evening, I have to uh item A is to approve the minutes of the May 11th, 2021 regular meeting and the May 25th, 2021 special meeting. Item

074B is to approve the financial reports for the month ending May 31, 2021. Item C, there's several construction contracts and what I've done is I've put the uh construction contracts under a separate item versus our regular contracts that we do u for the uh regular operations of the district. So under item C, the first item is Scansa USA building incorporated. Uh this contract is for the construction manager to rep to perform such duties including but not limited to budgeting, value engineering and scheduling consistent with the owner's program schedule and current budget fees as dictated by the attachment. Item two is the Indian Hill Investors Group 3 LLC. This is for the property lease for 8200 Spooky Hollow Road from June 8th, 2021 to through June 7th, 2023. That's a $100 lease for the entire period.

075Um that was this is the property where the administrative buildings will be held or be housed temporarily while we do the uh construction project. Item three is for construction guaranteed MAC maximum price or a GMP number one. This is the middle school make ready package uh that Mr. Becker alluded to during his presentation. Uh the final budget on that was for 1,149,28028. Item four is MSA design the middle school waterline relocation. Um, if you remember early on in the project back in February, uh, we went over a pre-bond due diligence and a postbond due due diligence. There were several items that the district decided that was in our best interest to complete even before the bond was uh went out for vote to the public. So that way we could get the project moving as

076quickly as possible if we were uh if the ver the vote was affirmative. Um these items are postbond due diligence as the uh May 4th the May 4th ballot act you know was was accepted. Um those items are for the middle school water waterline relocation $35,000. That's the design of that. The MSA design for medium volt distribution construction admin services that's for $30,000. MSA design for tele telecommunications, data design, technology, infrastructure systems, equipment design, security consulting and design. Um, we had budgeted $290,000 for this portion of the project. Um, I'm pleased to say that that bid came in at 226642 even. The final one under construction um contracts would be for EMOD LLC. These are for our modular classroom units, $775,526. Um, those units are being moved to the back of the building. And we

077are beginning to put that uh temporary school schoolhouse together. So, that's exciting. And I think what I'll do is I'll stop there. See if there's any questions on construction contracts. >> Mr. Davis, is that um item number seven? understand that do be a lease and for what term >> for the uh for the two years up to the end of the project if we do need them for extra time there should be a delay in the project we can then negotiate at that point >> correct >> that is full time for the year >> that is that cost >> yep >> do we know at this point how many students those will house >> uh Mr. Nicholls could have approximately 157 that will move in and out of those modulars during the course of the

078day. >> Yeah, it's set. They're set up outside behind the auditorium and we've got direct access into the building right there. So, we'll be able to move students in and out of there. Security on both the modular building itself and our uh campus as well. So, we can make sure that all those buildings are secure back there. >> And What are you doing with the sixth and eighth graders? >> The sixth graders are going to be housed in the sawtooth. We'll use that for flex space down there. And then our eighth graders are going to integrate up here into our high school, but we'll keep them separate um within their classes, but they'll use some of the same high school classes. >> Just to clarify, Mr. Nichols, >> clarify this to me. Um the seventh

079graders will only be in the modulars for their core. They will be coming into the building for lunch. that will be coming into the building for specials. So, they'll be out there some, but they'll also be using the main building, >> this building, the high school building. So, they they will be added there. And anybody that has seen these buildings, this is not your oldfashioned modular room. So, these things you think you're in the nicest building you've ever set foot in. They're eat you probably. It's probably nicer than my house because mine's having a lot of maintenance. But, let's not go there. All right. Do we want to continue to read and then we can vote on unless there are other questions? >> No. >> Okay. Under item D is to approve the following contracts.

080Uh the first one is for Aramark Educational Services. This is food service management at the primary elementary school buildings school year 2021-22. And I'll read the second one and then I will discuss them both together. Um the second one is for also for Aramark Educational Services. This is for food service management at the high school and middle school buildings. This is for school year July 1, 2021 through June 30th of 2027. Any uh those years are avoidable at the end of each year of the of the school year. So, just to kind of summarize what we did here, um our primary and elementary school buildings are on the National School Lunch Program, which means that um any any child who needs a free and reduced lunch, we will get reimbursement for those dollars from the

081federal government. Um our middle school and high school are no longer on those programs. They've been off for several years. Um we do allow um children to continue to apply for free and reduced lunch at the high school and middle school and those funds are paid for by the district. >> Just for those that weren't around here, we took the high school and middle school off the free or off of the school lunch program because of the limitations of what the kids could eat. It was severe. And we increased I don't remember the percentages. I think we went from about 20% participation. Isn't that right, Nick? To almost 50%. >> That was prior to my tenure when we >> So, we we more than doubled the participation because when you stopped serving stuff that was

082inedible, it was amazing how much better kids wanted to eat it. So, >> the question I have for you is we've been offering free lunch for the primary elementary school students during CO. How long does that >> So, that's a great question. Um the the program is continued for next school year. Um they have changed it a little bit at the uh the federal level. Your building actually has to be on the national school lunch program to qualify. So all of our primary and elementary students will continue to receive free lunches for next school year. However, the middle school and high school will only be students who qualify for free and reduced lunch. >> Yep. >> And just a little little more background on why we're entering into these two agreements. um every five years

083by by law we have to go out and do an RFQ uh to procure um services for a food service management company. Um we are actually in the seventh year of that 5-year contract. Um the reason why we haven't done we will be in the seventh year next year. The reason we have not done that um till until now is because of COVID. Um we were granted an extension by the United States Department of Agriculture. So, we did not have to do that RFQ last year. As you can imagine, it would be extremely hard to uh fairly vet vendors uh for a food service program if you can't see them in person. Um so, it it became very problematic to do it last year. We were then fortunate enough to be granted an additional year.

084And what has happened is that's because we have so many other things going on in the district. Um, we felt that it was a it was a it was a good opportunity for us to sort of buy some time to get some other things done. We will be required to do that RFQ next for next spring. Um, but it also gives Aramark, our current food service provider, an opportunity to impress. Um what they wanted to do by the second contract was to be able to move some equipment into the facilities um so they can especially I I should say at the high school level um to really start to change that cafeteria's feel um they want to improve taste. They want to improve um nutrition. They want to do a lot of things that they've

085sort of have been I guess for lack of better term failing on for the last few years. Um so that gives them a great opportunity. I think they have taken it and run with it so far. Um, we hope to continue to see improvements in our our cafeteria facilities. Um, it's something we're always very attentive of because we know not only do children, you know, need to eat during the day so they can continue to be educated throughout the school day. It needs to be nutritious, it needs to be tasteful, and they need to enjoy their lunch period. So, those are the things we really want to to to get to in our cafeteria. And I think Aramark is in the right direction right now. Hopefully they continue the momentum. >> So this spring we're

086going to do an RFQ. >> We will be required and you um there's two potential paths we could go. Um the first being we could simply renew the contract under item two which is good through 2027 and put the RFQ out for our primary and elementary school programs only which are the two programs that are still in the National School Lunch Program. >> But we could do an RFQ If we did, if we did were not happy with Aramark, we could we could go ahead. We could say we're done. We're going to avoid the contract and then we do an RFQ for all all four levels. >> Is there a lengthy notice period? >> 90 days. >> Uh Mr. Davis worked very hard on getting this set up and because of this um the AR

087air has put invested considerably in the building and in equipment. So it was it was a good deal for us. Uh but they absolutely know that we are watching them like a hawk and we're not going to accept anything but massive improvements. So continuing with contracts, item three is the Hamilton County Educational Service Center. This is a contract on behalf of All Saints. This is for student services and intervention solutions for school year 22. That's a 246,36220 contract. Uh we will be using the state's auxiliary funds for that item. Item four on the addendum is for the Warren County ESC. This is for nursing. Um this is for student specific nursing for school year 2022. The amount of that contract will be $75,200. Um this nurse is replacing one of the nurses we've previously approved

088um that that that uh service couldn't provide to us. So, this isn't an additional service. Item E is to accept the proposal for commercial casualty insurance from Ohio school plan, $131,582. Item F is to pay now and then invoices. Walt's business solutions for a maintenance supply agreement, $4,000. On the addendum, item two is the Cincinnati Center for Autism. It was an extended school year for one of our students, $4,600. Item G is an annual resolution we do. It's to to uh supplement appropriations as needed and to make necessary appropriation budget modifications including any advances and transfers to close the financial books for fiscal year 2021. A listing will be provided in the minutes when approved. Uh one note I would like to make to this um the biggest change in appropriations we will be uh

089using fund four which is a construction fund. So, we I will be appropriating the necessary dollars for that and taking all the uh the items that we've spent general fund money out of the general fund and put them in that construction fund. Item H is the approval of fiscal year 2022 temporary appropriations resolution. Um this is so we can begin to pay the bills in July. Item I is the resolution declaring the impract impracticability of transportation and offering payment to parents in lie of transportation. Um this is like we said earlier the item on the treasurer side where we go ahead and make those payments to those parents who have requested that item J. We always like to uh have this item is the acceptance of our donations. Uh we're always very very proud and

090very privileged that our community is willing to um invest in the the ancillary things that our students need to be successful and to prosper. Item one is the IH foundation to the primary school uh to teacher Suspino so she could purchase character education books. The IH foundation to the high school on behalf of Sue Savage for some organ organic distillation sets for chemistry. the IH foundation to the elementary school on behalf of Alice Bone. Uh this is a ukulele storage cart. Um Mrs. Bone, she's very proud of this. This is uh what she did to overcome the uh recorder um sort of problems that we had with CO and has now gone to ukulele. So it's >> they're not going away. They're extremely popular. >> Yeah. Fantastic change to our program. >> She's what? She

091just comes up with ideas and think out of the box. >> Absolutely. very appreciative. >> The IHPTO PTO uh donated to the National Honor Society on behalf of Adopt a Senior $1,500 and the IH Lacrosse Association to the IH Athletic Department for playoff tickets for $750. And that concludes my report for the evening. >> Any questions? Uh then I would entertain a motion to accept items A through J of the treasurer's report. >> So moved. >> Second. >> Mrs. Johnson. >> Mrs. Iicults. >> I. >> Mrs. Lewis. >> I. >> Mrs. Singh. >> I. >> Dr. Hooker. >> Hi. >> Thank you. And I want to say thank you again to our um our construction folks who presented tonight. Um, I can't tell you how much work has gone into the pro the project so

092far and we are really just beginning. So, we're very excited to get that going and off the ground and I can't say how proud I am to have the three organizations that we have representing Indian Hill Schools. >> Dr. Hooker. Uh board members, item nine is a unique to our our system. Um and uh has been an addition. It's for the procurement use of uh asthma inhalers for emergency situations. It will allow our nurses to move forward to get the equipment they need in prior to the school year. Uh so tonight, this is just a first reading and then we need to move to approve this at our our next Yeah. This is so that if a child needs an inhaler and a nurse and the child doesn't have it pre-prescribed, they could be given

093an inhaler and help them with their asthma attack. >> That's great. What about >> that's already done? That's already approved. This was an add-on that we was not submitted to the board when we approved all the other nas. >> We don't need to do anything because it's first reading. First reading >> Item 10, you want to cover that? Under other business by board administration, uh we have the second reading of the 202122 capital plan. Um it's very late this year because of the uh the bond initiative. Um it's also very very um it's very minimal this year. Um because of the bond, because of the uh energy lease program, um we're doing a lot of things throughout the district in our facilities. Um these are just some minor things that we need to have done

094as well um that we will be uh be doing uh over this summer and then throughout the school year. >> And then uh do you want to handle B? >> I can. Um first of all, uh before I go into item B, Mr. Dalton, could you stand up, please? Um I would like to introduce Doug Dalton. He's with Bradley Payne. Um Brad, uh Doug, could you be uh just kind of give us an overview of what it is that you provide to the district? >> Sure. Absolutely. Yeah. So, we're the municipal advisor to the district. Uh what does that mean? Uh we help with bond issue. We have a fiduciary uh responsibility to the district. Uh we're overseen by the Securities Exchange Commission and the Municipal Securities Rulemaking Board. So, everything that we do uh

095has the best interest of the district. uh for the advice from the bond issuance, uh documentations, rating reports, and so forth. So, uh it's it's been great working with Kirk and Mick so far. Uh we still have quite a bit of work to go. Um still, um but uh we we've uh done a bond anticipation note already, which will close on June 29th. Uh we'll sell the bond issue on July 29th and close on that August 12th. Uh the bond anticipation note was well received in the marketplace. Had many orders uh for that. Um so it was uh sold at an investor yield of uh 11 basis points in the marketplace. So very uh very good rate at near all-time lows. So >> that's thank you very much. >> For those that unaware because this

096is a total change. This is a new person in the markets over the last 10 years where that watches over our interest as opposed to just using a bond council which is wonderful. And so we are making sure we get the best deals and we certainly did very well. Uh.1% is unbelievable for $77 million. I I like that. >> So the next step in this process is to um authorize the issuance of bonds. Um, so that will be the resolution that I ask the board to make tonight. That would be authorizing the issuance of bonds in the amount of not to exceed 77 million for the purpose of constructing, adding to, renovating, remodeling, furnishing, equipping, equipping, and otherwise improving school district buildings and facilities and acquiring clearing, equipping, and otherwise improving school district building and

097facility sites and retiring notes previously issued for such purpose and authorizing and approving related matters. So these are the ones that are going out June 29th, >> correct? >> Yeah. >> July July. >> These are July. >> These are for the bonds. Yeah. There was a resolution for the bond anticipation. >> So we borrowed money and those go >> the bond anticipation notes. We will get the allocation of that in June 29th. That's the June 29th date. Yep. So, $77 million and a little bit of change will be coming to the district on 20 on the 20th. >> So, funny to talk about a little bit of change on 77. >> So, um that's what I would like to ask the board to do this evening is to approve that resolution so we can move

098forward uh getting those bonds issued. >> Um I think let's separate those. I probably should have done that already. So, could I have a motion to accept item A, the capital plan second reading? >> Second. Can I >> Can I I miss >> Elizabeth >> first and sing. >> Okay. Thank you >> Mrs. Johnston. >> Hi >> Mrs. Singh. >> Hi >> Mrs. Eichols. >> Hi >> Mrs. Lewis. >> Hi >> Dr. Hooker. >> I >> Thank you. >> I obtain a motion to approve item B. Sorry, >> Mrs. Lewis. >> Hi, >> Mrs. Johnston. >> Hi, >> Mrs. Eichols. >> Hi, >> Mrs. Singh. >> Hi, >> Dr. Hooker. >> Hi. >> Again, thank you for for entertaining those res. >> Thank you for all your hard work on all this >> and uh

099so now uh if there's any public commentary. >> So, I have the list, Dr. Hooker. The first on the list is Emily Overton. >> Okay. And uh so you have five minutes if when you start come up please and then when you start please introduce who you are and where you live. >> Okay. >> And thank you for all the people that are going to give commentary commentary. >> We will answer back and commentary. We'll just take it recorded. If you have it pre-typed that and want to hand it to Mr. Davis, he'll enter it into the next. >> Okay. No, they're not. >> Okay. >> That's fine. That's fine, too. >> Next time. Hi, I'm Emily Uberton. Um I live at 7575 Indian Hill Road and I'm here um as a concerned parent and

100community member. Thanks for having me. Um actually I think the introductory topic was a great segue to some of my comments. Um I'm here to really um just advocate for the arts both the curriculum and um the student extracurricular and community projects. Um and I thought some of the comments in your opening project is that we're here to do things with the community and make sure the stakeholders are engaged in the design and then also uh Mr. Kcki made comments too in some of the projects. You really you guys want to be transparent and also be responsive um I think as we're getting feedback um is that you guys did a great job of being responsive to some of the arts parents when we had had a meeting earlier this year asking for an arts

101director. So really appreciate that you guys have staff that role um to make sure that um we can be more in touch with the students needs and also the needs. So thank you guys for that. Um I h I had the opportunity to be part of a zoom meeting with um the design firm which was great about a month ago. I think it was on May 26th. And this was a chance to really understand some of the designs that were shown here, but in a little bit more detail and specifically trying to better understand um some of the art space that's part of the, you know, school curriculum classes as well as how it's used after school. And a couple of things I wanted to bring to your attention that I thought would be helpful

102is one I think it'd be great on a project this large and obviously tough calls are going to have to be made at some point on budget space etc. There's you know there's limits to everything transparency in how you're managing the priorities. Um in you know we got um on a slide where there was some space kind of on the the gym near the gym floor some of the back rooms there that are kind of adjacent to current um orchestra and band space as well as adjacent to some um training or sports space and you know we happened to land on that design and there was some discussion like hey some of the design options showed this as maybe a wrestling practice space. some of the space the option could be to use this as

103more storage for you know orchestras you know some of the students instruments are quite large if any of you play those um and so I think it'd just be really helpful as a district if you guys just are very transparent in the planning so hey as we're making decisions we're thinking about for example how many students use the space in a week you know and and is that space curriculum space or is it after school space you know how many days in the year is it used is it for just a sport or an activity that may be in one quarter as an example versus is it used year round. Um and I think that would really help just um put some objectivity to some of the planning um in the space. It may help

104make those priority calls in a transparent way that doesn't seem like you know one activity is being favored over the other. And having I have two daughters in the district two will be in high school. I have a sports daughter and a performing arts daughter. So I kind of get how um the district needs to cover everyone's needs. The second um piece I asked is really on the communication and planning and you guys talked about this in your principles of having the stakeholders be engaged in the design. Um there was some concern when we had the last meeting of whether or not um both the the teachers who were teaching in the arts as well as um some of the advisors or even students who are using the space after school if they've really been

105um you know in integrated into the design in a detailed way. And some examples that were brought up in the meeting was again for middle schoolers who are in the orchestra as an example who may have large andor expensive instruments. Um it did they think through how they're going to have to flow through the space as we redesign adequate storage you know so that students could bring their top instruments to school because some of these are quite expensive that kind of thing. Um as well as in the art space um is a really thinking how that flows. Um, an example of this, you know, my one of my students and others are actually using the performance art space for a camp and some pipes were installed this week that actually interfere with sets moving on

106the stage as part of I I think I heard I don't know if this is true, but the age system. And so that just was an indication to me that maybe we don't have as tight of planning with the stakeholders as necessary and we'd hate redesign or rework to happen because that obviously influences schedule and budget. And so it just feels like these this space has a lot of flow through for different activities and maybe needs a more detailed touches with the users of the space. And then the third would be >> 30 seconds if you don't mind. And and then just the last piece would be I think just as on the design I think making sure people who are kind of experts in using these facilities are well integrated um because it wasn't

107obvious in the last conversation we had understand it's really in the design space in the design planning seemed like maybe there weren't enough experts on the team using this space to make sure that um detailed needs were being integrated. So thank you. >> Thank you very much. Appreciate it. Next I have George Bell. Uh hi. Uh my name is George Bell. My residence is 7419 Brier Patch Lane. I'm a student here. Uh I will be a senior this upcoming year and this is my first school board meeting. So uh please pardon me if absolutely nothing that I say makes sense. Um, I've attended school here for I guess about a decade and I feel a sense of loyalty not just to the buildings in the area but to the community here to the people that

108I have worked and learned and laughed aside for well basically my entire life. I'm gonna uh a few weeks ago I participated in a summer class. Uh I like to participate in performing arts and this was a class down at Mad Cap out west. Uh you may have heard of them and they essentially spent a week preparing you for a mock audition to prepare for that. Uh there were a lot of other kids there. uh top top-notch education stuff and uh a well-known local director named Temporino also participated in teaching the class and multiple times uh throughout my participation in this class uh I had people including affforementioned Timurino mention to me that are oh do you go to Indian Hill oh were you in Hello Dolly oh I saw that that was great you

109were great and I really I felt really proud because to me that says that I mean theatrically speaking the envy of the region. I mean I consider myself something of a theater nut and even I don't know what they're doing down in Sierra but uh earlier this school year I took a class AP gov and it was one of the hardest classes I've ever taken. But one important thing that I took away from that was civic efficacy. And that civic efficacy is why I came here tonight because I care about the performing arts here in my community. Uh I also took a class uh theater theater 2 uh and we didn't have too many people so they merged all the theater classes together and we had a pretty fun time. We don't really have a

110conventional classroom. We've been using the makeup room down in the auditorium and when we performed our show we used the bathrooms as our backstage and you know there's always better options but we didn't really mind too much on that because we enjoyed it and it mattered to us. It has important to us. That's why we care very much about the result of well the passing of this levy. I believe you all will listen to me and I believe that you care. I wouldn't be up here if I didn't. But I just came up here to remind you that some of us, well, to some of us, this stuff isn't just about a building plan, a budget, or the school's adapting AC system. It's about our friendships and shared memories, our learning and performance experiences in

111the theater. And it's about the most important part of the most important time of our lives. We we put on shows that people we don't even know remember and enjoy. Theatric theatrical performance has that power. I went to see In the Heights in theaters this past weekend, a movie with tens of millions of dollars for a budget, and I still didn't feel that it topped the emotionally moving performance of the show I had seen in years prior at Playhouse in the Park. That's how people feel when they come to see Indian Healthier. That's the magical experience they get when they come watch us pile onto a train for Hello Dolly or perform a dance with some of our teachers for Phantom of the Opera or sing hits from the 70s and 80s in Mamma Mia.

112We're doing lay miz this year lay miserable uh which is a huge commitment and task and yet I'm not afraid and I'm still certain that with our amazing casting crew we will be able to create an amazing performance unlike any other and we will gladly provide that we will put on our shows we will make our theater department the envy of the region as it has been and we will have fun doing it that's why we do it we we are worth investment that you may consider we will provide the ends We merely request the means. Thank you. >> Thank you very much. Thank you. >> Can I just make a comment, Dr. Hooker? >> Yes, please. >> Uh George, thank you so much. And >> 27 years in public education, I've never heard such

113an eloquent speech given by a student at a board meeting. I really truly appreciate it and and you will be involved and you will have voice into the design and concept. Believe me. Ne next on the list, I have Kate Brower Bell. Hi, I'm Kate Brower Bell and I reside with George Bell at 7419 Brier Patch. Um, thanks for uh having us uh voice our thoughts here tonight. Um, I wanted to thank you all for letting Powow happen this year, letting it happen without masks. I mean, and I know that was a huge deal and uh meant a lot. So, thank you so much for that ongoing commitment to the arts and the posting for the position, the hiring of a new arts director. Thank you so much. Um, so I wanted to follow up

114briefly on some points that I had written down after our meeting with MSA that Mr. Kcki was kind enough to put together for us on the last day of school. Emily Overton has mentioned that. Um, and we had uh in involvement of over 40 families, which for a kind of quickly put together meeting, I thought was just great and shows just how much support we have for the performing arts here. Um, the three big topics that I was going to request that you all give some followup. Uh, the parents asked that we not lose square footage for the performing arts. That's a huge concern is that um some of the designs appeared that we'd be losing square footage instead of gaining it, which is not what we felt like we had voted for when we

115voted for the levy. So, we'd like you to look at the square footage for performing arts. Um allocating space for a black box that was discussed at length in the meeting. We'd like to see that followed up on. Blackbox is a small, easily convertible theater space that you could use um for uh classroom space as well. So, for example, George referenced using bathrooms as part of their classroom experience as theater students. I think we can do better than that. A blackbox could be used as a theater classroom, but could also be used as additional rehearsal space so that the middle school students can be rehearsing. Pow is on the stage and it would give us a lot of flexibility. I know it has a lot of support from the music and theater teachers. Um so

116I'd like to get some followup um and see, you know, where where the board comes out with that. And um and then Emily said this, I'll be brief, but making sure we're engaging the stakeholders at every stage. I know some of the teachers um have at points expressed some frustration with feeling like they weren't being consulted in the design process. So, I want to make sure when we met with MSA, I believe they thought we had four music teachers. So, I know not everybody had been involved. So, as a parent, I just want to make sure our teachers are getting covered. That's all. Thank you very much. >> Thank you very much. Really appreciate it. >> Thank you. >> Um, I do have four additional names on here with a note that says they're not

117speaking. I just want to know if anybody else on that list is would like to speak. >> You don't have to be on the list. if you have something you need to say or a chance to comment. >> I want to mention also you can always contact Mr. Kcki with concerns and and he is very responsive. Um and we that's why we have him as the superintendent. So don't feel this is your only opportunity to bring these things forward. We need to follow up on all the concerns raised uh by the speakers. Thank you very much for your time. Uh, and if we do not have any other business, the board I might entertain a a motion to adjurnn. >> Second. >> All those in favor? >> I thank you everybody for being here. >>

118Exclusive coverage on the Indian Hill Television Network has been a copyrighted presentation of the Indian Hill High School video department.