001e this is a Tuesday March 11th work session of Marlton Local School District Board of Education here Kath Mr Hagen yes Mr Swift yes Miss humph yes Miss krco yes Mr Ryan Yes you board okay uh we have a ed Holland here from Neola to uh do uh basically twice a year he does fall and spring so we as I talked about earlier we bring them in that do our spring policies that then these would come up for first reading on this coming week's board meeting so I'll let him take the take the floor from here and he will make the adjustments as we go along then occasionally you may end up with some special Updates this year with the lame do session we've had tons of special updates and you're going to get a
002couple more maybe even as of tonight so we're not really sure a conference call this morning with attorneys and everybody we find that there's still some more correction that the new laws that were passed in December now have to be corrected again so I will get those to you if they easy enough changes nothing major or things that we're already working on you may wait on but if it's complicated we need a little more time but definitely you'll have the volume 43 number two ready which it's ready now for your overview what I wanted to do is go over those items unless you have questions about what we need to work on we go over the volume 43 number two Provisions y so the first one is bylaw 31.1 technical correction this one comes as
003a revised as a recommended change from our fine just board they'll be on the big board up here so have that up there right that I'm sorry no I'm sorry and I'm not sure if I can make it a little larger but is that large enough for everybody for most part let me see if I sometimes because I want to make that change it may not still too small that's good all right good so the changes that we have recommended here coming from clients who would like to streamline the technical correction process for policies there's always been confusion do we send all the changes to the board for for approval or we just send ones that are substantial changes of procedures and policies so with the technical Corrections we tried to tweak it last year
004and some of our clients were like yeah my board just says go ahead and make those changes don't waste the time with us tell us about it so we restructured the bylaw to deal with technical Corrections where the superintendent meets these standards at the bottom of that last line about what is a technical change like change of section headings titles chapters the policies anything that's nons substantial that's good thanks and then the superintendent would make those changes and then make an information not to the board at the board meeting saying we've changed this policy this policy and this policy maybe it's all the Discrimination policies and therefore we made that adjustment and you don't have to really vote on so if the board member or the whole board said oh wait a minute that's a
005little more substantial change you're actually changing procedures or policy more than just correcting something then you just run it through the normal board process like what you're going to do starting next Thursday first reading second reading so it was a process to help streamline let me see if I can move to the next one by doing that it would change by law 017 one and you would no longer need this bylaw because you're streamlining those steps out and therefore you would resend bylaw 0171 review of policy it's not saying you're not going to review policy and then there's some additional U bylaws that are associated with 01 71.1 and so on that get into more specifics on different types of policies that you'd be reviewing so that's why you would have these two different bylaws
006if you're not going to take the first change in 1 three1 technical Corrections you would need to resend it that make sense the next one and then guys just feel free to stop me the next one is expanding our drug free workplace policies we have them for professional staff and classified staff professional staffs are 3,000 classified in the 4,000 about five six years ago we started moving our administrative policies out of professional policies and separate them so now you have tonight 1422 .01 drug-free workplace for administrators so administrative policies are in the 1,000s 3000s is for professional staff and 4,000 for classif staff so what I did as you'll see here in the top I compared this new policy for you to your existing 31220 one for professional staff and just matched it up the
007only real difference of the these two policies is that your professional staff are collectively bargained but your administrators are not so there's no reference to a Union contract in there make sense yeah you also need the drug-free workplace policies for federal monies some of the federal regulations that you are using uh money for you would have to have these policies in place so how does that affect like let me do see no night any of that those are district related EVS no you have a typ of I'm sorry there's a typ go in there oh where point it out um the third line of the second paragraph uh while involved in any District while is got l in in maybe it yeah no other eyes you're saying in third the eyes just blurry it's wh
008I it's correct oh in the second paragraph is it BLT or it does look like an eye it looks like an eye it is an eye it is an eye it is not it looks like it's not on up there it's two L's I swear me and Mark there's a little BL two L's it's just blurry it's out of it's just blurry it's too L A Little Dot look now got a little dot it does not look like any of the other eyes up there man I I agree but it is an eye on it is an eye it is an eye just verify Bo do thank you for verifying Mr Ryan absolutely I can't see that you weren't going to win the battle otherwise I was trying to figure out how can I blow
009that up lar every blow up this that's why I have my glasses on really out of focus it can get buggy all right we'll move on to the next one okay I'm done single gender classes and activities so you have this policy and therefore we're updating it and we're making some of the provision Visions match what state and federal rules are I also check the idea that your title 9 coordinator will be responsible for overseeing compliance and because that would be a sex-based complaint if they want to complain about having these classes or not being involved in them then you would be able to go to your title 9 coordinator to file a complaint this is just all legal it it is um this last statement it's questionable on whether you want the actual statement
010I think what it is doing it's where it's crossed down carrying off some of yours if we could cut back just a little or SC scroll over there you go perfect so as you see I don't know if you have same sex same gender uh classes maybe an all boys choir or something like that um so the question is whether you actually need the policy but you have it so you would probably want to update it the other extent is this last sentence if you have it your current language would say transgender students shall be permitted to participate single gender classes in a manner consistent with gender identity well if you're fully aware that the state of Ohio has passed the restroom bill which dedicates restroom use by house designated and by biological sex so
011part of these Provisions if they're in a single gender sex class and they do a field trip and there's going to be overnight accommodations a transgender individual may not qualify to be able to stay in the same accommodations with them so if you're going to accept this last statement you would have to say to the extent permitted by law because the new law just went into effect here on the 25th of February or except as prohibited by law transgender students shall be permitted so this is so the way the way you have it structured it's crossed out you recommending I can't recommend any but I think this that's why you're here yeah I can strongly suggest how the board would act on that um with that strong suggestions and of course this is a decision
012you guys have to make if you were to keep it in here it would keep this first come on get off their Ed you currently have it deleted can you we can we just leave it the way it is right now right if you don't want to accept those changes what you would say is to the exent permitted by law transgender students shall be permitted to participate in single gender classes I would go back to what you had will accept the changes that you had up there yeah say that again go back to what you had what we had take it out you had it taken out is that correct correct moving on the next one deals with college credit plus your college credit plus laws and procedures have changed through Senate bill um 104
013they allow a November notification and for students to be able to start in the um College CED plus second semester instead of having to wait and go for a full year so with the procedures now you're allowed to enroll in the fall for second semester courses and so we've made these adjustments here college credit plus students can participate um in either sections in the past you were only allowed to do the orientation in Spring and then get ready to particip Pate for a whole year now if you want to wait and just do second semester or one semester you can isue no this is correct what he put up there this these changes we have to this is just legal changes basically all he's saying is typically we have a student has to have like
014by the April 1 deadline for college credit plus next year now we're adding in the fact that you can sign up in November with principal thing for second semester in case you don't want to do it first semester it used to be the April 1 deadline was for CCP for the whole year this gives the flexibility of a student being able just to do spring semester not fall but if it's a year-long class well you just wouldn't take that class okay so it would only be a semester CL they could do that with correct okay I mean at the University or here either one yeah the other statement is just another heading we we should have added in there um our attorneys decide to add a general requirements setting because really the rest of this
015text is about the general requirements superintendent will use the Cure Credit Plus forms that are created by the chancellor and the department of the do questions the next one [Applause] is field trips other District let me scoll so it will be policy 2340 field and other District sponsored trips and this is updated based on the new requirements of the restroom build provision state law states that members the opposite biological sex are prohibited from sharing overnight accommodations you have this option here at the end it's recommended it's why we put it in here but we leave it as an option Provisions for the selection of lodging for overnight trips that provides for a safe and secure environment I mean everybody would assume that you're doing that but some of our clients want to see it in
016there D redundant it seems redundant to me you can take it off that extra line the next one deals with participation in community school stem school for extracurricular activities 24302 this is part of a correction that should have come out in October but because there was some confusion on is is this a requirement or is it optional language that a district can take remember about the situation where you had athletes who claimed that they were voed and harassed I think here in Stark County and then that individual and those three individuals I guess it was were able to petition and leave that District to where they were at on a team being harassed and go to another District nearby be able to participate in athletics with superintendent agreement with the superintendent agreement can students that
017attend the school do that say that again can students that attend the school do that so there's a law on play basically what he's talking about is let's just say student X Y and Z in marlington petition to leave marlington in the middle of season beginning of the season for say basketball football soft and they decide to go to Alliance manura West Branch usually by the ohsaa standards if you leave uh any time given the school year and you've already participated in the year you have to sit the second half of the season so basically you can participate in the first half of the second half you have to sit that's kind of your transfer punishment you know this will bypass that what that law does bypass that and basically you claim harassment or bullying
018and then if the superintendent agree then that student gets to bypass the OSAA role and they immediately get to continue to play athletics now it's also important to note that Ohio High School Athletic Association has established very strict criteria and guidelines to determine what really is bullying and harassment and so John who wants to wrestle at a bigger School can't just go he's got to demonstrate that he's gone through process of harassment buling hazing or whatever and then if the Ohio High School Association believes and you work through that process superint tenants those two districts can agree yes that's better for the student then they can go so it's not just a I I want to go there very strict standards and guidelines and that's what has developed since the law was first approved like
019back in October so that's why we wanted to make sure that there are some changes so do you want to keep that option i' bring that up because there are three policies that you have to address tonight that have the same provision so if you accept it in one you should accept it in all three no I think the recommendation is to accept that in green and then and it's you may do it and you never know what kind of situations happen and so you have some flexibility to help children I'm just taking a little extra time to do this editing so our production office doesn't criticize me for not doing my job and they can turn this around quickly for you cuz right now most of my clients stuff has turn around two weeks
020because then if they have to go through and do the extra steps all right the next one will move us to there Scholastic Athletics 2431 and do I not have there you go this is the one that I added so what I do um I take your existing policies and then I'll take the edits that are changed by law on our templates and I'll merge them together so when Dan and his team's taking a look at it they're looking at your policy with the edits merged into it if you're like in Jackson Jackson doesn't believe in doing that they start fresh every temp and work through that whole process I'm not sure why but they like that's how D's done it for years and he doesn't want to change so prior to start of the
021athletic season we're talking about having your informal um awareness training meetings dealing with athletic Trainers for Cardiology and you know the new rules about sudden cardiac arrest and concussion Protocols are now implemented into the Ohio High School Athletic Association so when we move on into this policy you'll see that optional language again the superintendent May Grant any home school educated or qualifying other local schools that are in the Ohio High School Athletic Association kids that may be bullied and want to go into the athletic programs so there are conditions again on how that individual can get transferred and allow them to continue to participate in athletics and then just correction on College cor plus titling the next one will be special education this one looks like it's a lot of change but it's really not
022so make long story short you know we moved from the Department of Education and the Ohio Department of Education into the do the Ohio Department of Education and Workforce and so with that change that new Department tried to restructure the Ohio model policies and procedures for special education they made those attempts last summer and then told everybody that board have to have a policy we've always said that and in the past having a policy demonstrated that you're going to use the state model or create your own model they also wanted I think after they tweaked it they wanted all school districts pass a resolution stating that you will use the state model or you will create your own you guys have always used your the state model so the special ed policy states that you're
023using the state model so that's the easy part of it the more difficult part is that you're supposed to pass a resolution demonstrating that you would change and accept the state model the way that it's presented and restructured by the do however it looked on the surface that it was fine but until the esc's started to get involved in it and a lot of the esc's are doing extended school year for students with disabilities and some of those are doing five maybe six weeks at the most there's extended requirements from the do to do more and I think it sparked some changes so I'm going to switch gears for a minute see if I can come up here and find this so what he's talking about is on our March March meeting it was on
024our February meeting is the due requires a yearly that you know so we'll do it in August like a resolution basically saying that we use the model policies which we do you guys are just we're just confirming that our special education department does it but they want they wanted it to be uploaded that the board passed it by March 31st however however they have now since wavered and said you now can have it uploaded by May 31st which makes no difference to us and that's because they found that their new current regulations that they restructured violate four areas that have already been dealt with in case law in the past and so if you're going to approve and use the state model you want to make sure you're approving a resolution that says that you
025take the whole model us these errors and so therefore your resolution would be this first resolution because you didn't approve one yet right no that'll be this Thursday all right so the first one option one if the board has not yet adopted the do's model policy so this first one is simply stating that you're going to be approving and accepting the state model resolution or the state model policies and procedures for special education minus these errors so further resolved then the board approves that you'll use the state models as modified here in make sense correct this is what you want to do unless you want to go against case law and approve what they're putting in in there which is a problem yeah what happen what's the alternative than voting for this you'll join the
026lawsuit probably when all the parents sue the state and if you go there but that's the problem I've got clients I probably have 30 of my clients already approved the original resolution that they wanted and the state kept pushing all fall to get it done and we weren't comfortable we released it in October and then in December the end of December we learned with the esc's that there's these four errors and so this is what you want to approve and you'll continue to do the same good work that you do for children with disabilities pledge allegiance to the due yes okay now I'll make sure that so just make sure you approve this one I'll follow option the double check tomorrow on the board doc make sure that's the one that's on there resolution you're
027good so I'll go back to special ed you're R your policy has to be approved as well you just have to do the policy and then the annual resolution do this one before May 30th then do it again in August before school starts next one should be 5113 which is open enrollment now because of this fine work and the funding Model A lot of districts are receiving no real Financial benefits to open enrollment so quite a few districts are dropping the Open Enrollment because of that I just heard again today that and I don't know how true this is that the state legislators in the new B anual budget they're looking at requiring everybody to have open enrollment because people are dropping it because there's no financial gain to it so at one point there
028was financial gain to open your doors I don't know if you're making any real money on it or if you're at the guarantee we're we're at the guarantee but I know with the the governor's new B and budget which I'll address a little bit on Thursday you know at least what the preliminary numbers look like legislators both the house of Senate agreed to the budget Bill how that will affect our district we are in the guarantee that basically is basically point us off the guarantee is what it's doing which is it's basically recorrect itself so you know obviously the the in a layman's terms the foundation formula is built on basically two main factors obviously I think it's you know your your valuations of your property so obviously our valuations in our property and our
029recent property valuations went up 33.1% wonder why we look so we look extremely more wealthy than what we we currently are and obviously I guess they take more money away from and then obviously enrollment Trends over the years obviously like everybody else in Star County enrollment has declined declined uh percent so they basically count those two things together there's obviously other factors I can't that I don't understand in the formula but those are the main two and uh basically look at districts that way so I think the rural the urban districts that that they're valuations aren't as high uh are starting to gain more money on the new bay budget where districts that are more rural or small town like we are uh are going to take a bigger hit um as I'll demonstrate on
030Thursday so hope enrollment doesn't necessarily I agree with you we are not gaining money in the last few years on the new Fair funding but we're also have to be cautiously optimistic about what leaves that we BR back in so we've really limited our open enrollment in the past like we used to accept everybody that came now we are very uh it's based on the exact amount of teachers we currently have without adding and where our class sizes are yeah so you're putting some restrictions on we're not bringing any more than probably out of the 40 or 80 that apply in the last two years that I've done it this will be my third maybe 20 21 and you're permitting them from any District not just ajent no and they actually will approve at this
031board meeting their same resolution they do for iner and ENT uh uh open enrollment keeping it the same keeping at the same that's how I that's how I edited it and prepared this for you have to upload that too I think uh I just got to the do does require that to be uploaded also the resolution well yeah you would always have to do that every year correct upload your open enrollment policy correct with Talk of the legislature requiring it would there be funding attached to that oh sure so if you took no absolutely why would they change well it wouldn't make any sense to if you're bringing in these kids you're not getting any help on the tax so tax that's what's going to be the challenge and trying to balance out and find
032the by anual budget and they'll always wait till the last minute and say okay well maybe the schools need a little bit more so then they'll add that residual budget money that's left over from the budgeting back to schools it's it's just now starting those debates and the discussions there'll be some compromise by the end of June so just keep an eye on it what it's going to do to impact you um some of the Reps that I'm hearing from say just keep what you have and things will go well it's like don't drop open enrollment well why that they current operating protocol is correct right now I mean we're not we're not we shouldn't close our and you're not hurting and we're not hurting our doors well I'm just thinking of districts that don't
033have it so they're just telling those districts if you don't have open room just yeah I've got a couple of wealthy districts that I work with and they're dropping them because they don't want the extra students and it's not bringing them any extra money so they don't they're dropping open enrollment and because of all that was going on that's why we're bringing it forward to give all districts an opportunity to examine it and then also to add in Armed Forces so if you have um children of parents who are deployed from here in Ohio and they're coming here because their grandparents live here you have to enroll them you can't deny them even if you have no open enrollment you have to accept them right so those are some of the Law changes that's what
034you're seeing here for a member of the Armed Forces of United States that are on full-time active duty I mean where else would they go if you didn't that's absolutely absolutely you'd be shocked though where districts would not not allow kids to come in even with their parents and AR that way so that's why some of those came out we have not been that way so we've just tweaked all the language with the current changes you'll see a lot of stuff that struck mainly because it's only pertaining to um adjacent districts or other non open enrollment districts and so I we this to reflect what you just said you're still allowing open enrollment from other districts and the military and then superintendent responsible for establishing those guidelines uh dealing with District capacity and so on
035we've also tweaked or you may want to keep your current guidelines on how you're letting them in you just can't prohibit military no we're just we're let them in BAS on the law I mean pretty much where we're at for opener wall but so I this one then in essence is correct and ready to go and we base everything based on class size and then obviously if it's a a student that may have a particular disability of any type of kind we basically just have to decide can we service that model of that type of student if not that's that's really the only reasons you could deny a student program correct oh so the next one deals with student assignment within the district for some reason I have multiple copies in here and you're only
036going to look at the ones that I've edited for you and you'll see my initials and the reviewer ready under the the code assignment within the district you still have to maintain racial balance amongst your school district schools and updating the gender race and protected classes with the new language what exactly does that mean maintain racial balance with the new school I mean if if the balance like if you have multiple schools and then if they're covered by area not by the district that force you to put minorities into another school than the one where they live you could and whatever that Minority is but if you've got only one building per grade level then that's it's not going to be any option but if you're in a large Urban setting and you have students
037who are moving into the district let's say there's a big housing development in one section of town and will that Housing Development with new students coming in change the racial balance well that that's what I was questioning since we have three elementary schools would that affect them no no no our our balance is okay is fine and we a larger we were a larger district and a little more tight tighter driven that would be by numbers but we're not I mean based our our balance of uh obviously we're most of our most of our race is white uh but we obviously the the minorities we do have do uh they're not really set to one particular area in our district or kind of you know balance themselves out through that way my main concern was
038would it force you to move a student into a different building that would be further from their home things would changed drastically I I think this has been in our policies or it is nothing this is just his normal update this is anything that I was this would be a policy I probably would not have looked at unless he brings it up you know in a session like this and we're bringing it up because the due had made recommended procedures for student assignments and therefore these recommendations are brought forward you have them already in place these are just some of the changes so adding where you had a wholesome and educationally sound balance of student population they're making the the recommendation to maintain a racial balance amongst the district schools who determines the balance well
039it is what it is where you're at and then does it change significantly but who comes in the state comes in and says we don't like the balance who determines that unless there's some kind of litigation or investigation or complaint Civil Rights Commission that certain rights have been viol there's no police there's no police coming and say we don't like the balance here no Shi it happens only when somebody FS a complaint question is that an N or an M looks like an N anoun you guys are keeping me honest got to be an N oh you're right yeah that's CAU one I oh no a nun maybe [Laughter] it's [Music] legal oh and because I did the editing hardar got it back yeah it may not allow me to make that change cuz I
040put it in there okay so I had to strike the N oh my so it's a m o n g s correct yes the editor is not that easy and not user friendly you got to use keystrokes in it yeah that's fine keeps you from sneaking stuff in there and you can't use spell Checkers on it I don't think all right technical correction for student transfers we made these changes back in October it shouldn't have been added to student transfers because it doesn't have anything to do with student transfers within a district so when you guys made the changes you took out these sentences in the first two options so we need you to decide you want to keep this language the way that it's edited or should we return like the second paragraph the
041board will send necessary release to the executive director which actually is commissioner now it's actually the the second one now that's crossed out is what should be in there because when we do have a student who transfers we do send a letter to the OSAA and that's why I question this without saying it the second line in the third paragraph therefore it will not take the necessary actions so you just want to make sure you would normally take the necessary actions to release them right we've done it I mean I know I mean so you would strike out that last sentence therefore correct or will not take the necessary action so you will do that but that second line should not be crossed out the second paragraph second paragraph you're talking about third paragraph very
042so this second one you do want to return it yes that's what we do oh I didn't have yet basically if a student same with anybody else we get a student transfer from another District we'll get a letter from the OSAA or the district that basically will that you know if they reside in the district that they don't or they meet the student they they have to meet the need for eligibility require requirments you know so that way you're just not getting students that you know you have to demonstrate to the OSAA that you know here they have their own strict requirements so if they and we have to basically meet those and show that burden of proof that this student is good or we end up you know could be for fitting a season
043four fitting games you name it so when it comes to the amount of athletes like in a district our size you'd say 75% of our kids are in some type of athletic or inter Scholastic event we have to be very careful you know that we're meeting and residing in the guidelines at least our athletic director is more or less you know and vice versa working with the other districts this is nothing new this is normal yeah and your third paragraph then is correct yes the way it's edited very good and then this is the old language about the bullying individual allowing them to come here it's not technically a student transfer so it shouldn't be in this policy we're removing so it's a correction the next one 5223 release time for religious instruction now this
044one's going to be oh wait a minute I'm sorry because I'm going to order on here versus my um update sheet this is one that has to be corrected from the Senate Bill 29 Corrections that we approved in October which I think you approved it already I think it was in January look at my notes hang on a second so the 5136 you guys had already approved it you have to update this correction and do this one again okay because some of the Senate Bill 29 items had certain language in it that really is not viable language in state of Ohio and therefore we had to restructure and correct this and this one here deals with third party providers for technology and you'll see that it'll be um corrected also 6460 is another correction so
045you already just done this one you've got to do it again now unfortunately okay and I marked it to reflect what you already just approved and the new changes basically Senate Bill 29 is was passed in rather Hasty fashion in the legislation went into law and basically they were the the intent behind the bill when it was brought up was basically that parents should be informed when things are dealing with uh let's say suicide extreme uh you know danger uh something within the that would affect the safety and well-being of the student or the school district the problem was there's many districts in Ohio that we're not informing parents or at least that's how that's typically how legislation comes about you know and in their hastiness they just went ahead and did that and then
046tacked on everything so basically if a teacher would uh look up a student's grade we'd have to notify the parent if you used a Google Classroom you have to notify the parent if you go on school would you you have to notify the parent if the kid logs into his iPad we have to notify the parent so they weren't they didn't think it through so the backlash was obviously enormous MH um so they immediately said you know the intent was this districts we not going to come get you but we're going to reframe the law so then they changed it and then this really it's just for there's like AB c and d and it's basically safety driven like we do need to notify you as a parent if there's something going on with your
047child that's in particular that could be um extremely harmful to themselves or the school or I think I think they did leave if if they lose their device and we track it we have to notify you that they lost their device so if they lost their iPad or something the correction was right around Christmas Governor signed it we made the change is it's a much better law now because it's protecting children is what it was and there were also Provisions that teachers were going to be disciplined and possibly lose license and so on all that stuff's been corrected so this is a correction for one that has direct threat about direct threats and giving the parents notice or the 72-hour notice that has been cleaned up so the two changes are much much better so
048we do have that in place you know already we have that design and where we send out a notice to the parents if any of those particular things would have to to come up that we have that we can track that individually so this one is Dan's favorite one um this is release time for religious instruction during the school day so this is a big Challenge and with the law that was again hastily approved last minute in December has created some challenges for schools and trying to figure out when do you do release time for religious instruction so you have to be able to provide that our attorneys made recommendations to put some restrictions and provide districts a little more flexibility but some controls on it I'm hearing from this morning that there may be
049some adjustments to this in a very very near future so I would recommend we kind of hold on to it yet until you get the corrected version which should come out this week but can we just table this then yeah that's what I would do I mean there's no need to re basically for the board to approve something that's legal and then a week later it'll be and then you got to come and and do a special up change on it I based on what I heard with our meetings with attorneys this morning kind of hold on it just a little bit weren't we at one point required to have a policy for that you still are but do we want to make sure we have the policy that's correct okay but what's the deadline
050for the requirement um let me see if I have that in my notes probably want to still April 9th we will not have we won't have we won't have a policy in place by maybe we should just yeah we need a second reading to have it by April that's when the law goes in effect I think you're required to have policy by July 1st oh July okay I was going to say we'd have to have it on there it was but see all these laws were approved at the end of December and then you had the time frame for them to go into effect because they weren't approved at emergency measures they at the 90day provision so if you the only other thing too I guess one of the questions I have you guys had
051created unique special language in your active policy so the other question is do we want to even make any of those changes in your current policy somewhere I've got to try to get through this here there we go this is your current policy that you have it was approved um back in 2016 of course those Provisions have changed quite a bit and the law changed just this within the last five months you're dealing with same kind of scenario and the question is do you want to make changes because you're allowing release time for religious instruction so this this may meet your needs so I knew we had policy in I knew about that policy so my only question was you know I saw that you had that on tonight that we're tabling we are we're
052basically come April 9th the law goes into effect this policy would work force correct I believe I we've had it since 2016 basically allowing and you're allowing the intent of the law that's that's the issue and so do you so if you say yes it does and I don't see the need to even look at the other policy or even put it on if our 2016 policy works and that's a local decision and so let's see what the new interpretations of that law are coming down the pipe this week you may want to try to incorporate some of that in there you may not you may be meeting the spirit of the law and allowing that to happen the only thing that I see that might be the challenge is that the statute requires you
053to collaborate with the organizations that want to do the religious instruction wait and see so and that's what's missing the wording from what I see from what I see here yeah so when we take a look at your policy look at the new interpretations of it you're going to have a better policy okay but just kind of wait a little bit okay and honestly because some of the litigation that's in the process of filing right now from what I heard this morning that April 9th is not going to be a hard deadline so we're going to hold that one the next one's use of medications 5330 um maybe for so your use the medications putting in the new regulations as far as allowing overthe counter drugs to be dispensed and there was always controversy on
054is are you dealing with just prescription meds and over the counter drugs were no longer allowed to be dist distributed now you're allowed to do that but you have to have it in your policy so we've made the adjustments based on the Law changes and based on what your current practice is just review this and make sure that it's accurately reflects your practice make sure you review it with your U nursing staff or medical staff and see if they're comfortable with that we cly do give out aspirin Tylenol but it's still it's still permission it's based on our policy like if it's prescription medication has to come in the actual bottle with the prescription and they sign off on it if it's over the counter it can come in per day or that week but
055we also they sign off on that and then it's still logged in the book with the nurse or and or our trained Personnel that does it correct yeah it's a fine line because the children and especially high school girls are going to be carrying Advil and nobody knows or it it's normal I mean so you would expect them to be able to do that that's good you your next one dealing with the changes in the well-being or student mental health provisions and training 5350 these revisions reflect the new laws based on change in training requirements and awareness programming for students in grades 6 through 12 these are all legal so this one is ready to go okay the next one is graduation requirements um no we did not change graduation requirements but the new regulations
056stipulate that you have to have in your policy the seals we've always had them in this sentence here underneath the listing of the different seal options but it's recommended that they actually be in the policy and therefore we've added them to the policy for you there's really no change it's just the layout next next one is significant change for student removal suspension expulsions 5610 with the new law changes allow some so the one in to review is just a law change basically when it comes to expelling student we have we have an option to based on particular scenarios to be able to extend that expulsion to longer than x amount of days so you will have some flexibility called eminent students who possess eminent and severe endangerment to the health and safety of the students
057you have this option now I've added it I don't know why you would not but it's what I would strongly suggest and therefore you would also add that provision to the levels of suspension and expulsion and your levels of expulsion for student who's bringing a Firearms or score weapon then you're allowed to reinstate them back in and how you would do that reinstatement so the other law then is number four dealing with eminent and severe endangerment that's gives you a little more flexibility in dealing with suspension and expulsions it's good extension cords in the bottom of the toolbx [Laughter] we're running across the street all right what's the next one you have it the next one deales with parental status of [Applause] students we haven't updated this for a while there's some recommendations to provide
058additional accommodations um I'm not sure if this is a trend that you're seeing in your District but there are some trends in some of the additional districts throughout the state and therefore you need to be able to provide additional reasonable accommodations since this is related to a sex or gender issue there's recommendations that your title 9 coordinator should be added to this policy to allow students and individuals who are in this situation may have a complaint because they're not afforded some accommodations or afforded the ability to express milk in a reasonable fashion in the building or district and therefore they have to have somebody to complain to where say Activity would that include Sports include Sports includ anything the district couldn't keep a pregnant person from playing contact sport well go to it would go
059to the title n f title n complain so yeah recommendation would go to your title not necessarily discrimination I wouldn't think to her doctor apparently I didn't hear the question I'm saying if you had a pregnant student that wanted to play a contact sport your own policy would prohibit you from keeping them from playing a contact sport depends on how far long they are but yeah it I don't should there be some exception to that I mean fire at doctors that would be I mean I hope that would happen coordinator to investigate that then then the district would be liable so with these changes you would need to select who is going to be developing schedule with the student trying to make accommodations so the individual be able to uh so I'll have Nicole I
060put a note in here so I'll have Nicole insert we have two Title 9 coordinators since I'm the decision maker and the legal side of it so you know so Nick evanich is is a title9 coordinator and train Renee kayle is a title9 coordinator and trained as I am but I can't be the coordinator and the decision maker by correct so I am the you know at the end so there has to be an appeal process I'm the appeal process so it's you know I'm completely out of it on this so those will be the two that I'll have those names inserted at another second it's common for this first provision of dealing with modification stuff related to the school may be your school counselor that may be working with those students now but then
061do you have your nurse or guidance counselor or principal work with the individual to be able to set up a schedule to work around the student schedule to help I would check all three of those if this scenario would be in Cas so they say pregnant students and students recovering from child birth May request reasonable modifications support their pregnancy related needs by contacting it you want you know is it the principal school counselor school nurse I would say it would be a b and c or could be a see not is it wouldn't have to be all three it would not have to be all three but you know the principal and school counselor would be the you know the two key components there um school nurse I I don't see that as one that
062would be one that would be reached out to but it's not [Applause] unreasonable um dealing with blacking students and scheduling and providing a space for them to so we already do follow this law so there you know like the second paragraph um that that we already that's already there we already do that's happens with any of our employees currently we do not have any we currently have no students that's gone through that process that I'm aware of but if you're if you're listing all three up at the top shouldn't you just put well these are just options so at the end of the day it doesn't mean that they're so put the school counselor in the second paragraph As the options for the student to contact for a space they're they're the ones that are
063more likely working with those students now anyhow with their uh makeup work or the time that they're out and since 2011 since we updated it and we're seeing an increased need for addressing this policy The increased need is not at marlington it's good enough the next one is the parents Bill of Rights 75 8.01 is something you could review um know that this is based on the new law of House Bill 8 it goes into effect July 1st 2025 though you have to have well it goes into effect on the 9th but you have to have the policy in place by July 1st um so you could review it if you'd like uh a lot of clients are not taking this provision because it's probably already being done in your final forms or providing information
064to the parents every year about known health care services that may be available through the district or through the county questions no the next one is for Bob um you I don't think you have this you don't have a policy on insufficient funds or bad checks because you guys don't get bad checks not yet we've received a few let's hope you don't but if you do you don't have this policy think about it review it and see if you need it if you don't need it just reject it okay as you've gotten away with not having the policy it's not one of those laws that you have to have in place the problem becomes how do you address bad checks parents are paying fees or different things like that or meals and therefore it doesn't
065come through you're going to be charged fees from your bank you're allowed to charge those fees back to the individual for sending you a non-sufficient fund check it seems like the policy would give the option to take action if appropriate you know usually that can be worked out just through the building staff but I'd be fine to add it uh just to have that option available um and I was thinking of like 60 days I'm not sure what other districts do typically but that would seem reasonable to me that's honestly pretty common of 60-day window because you want to give them an opportunity to correct it yes and I could give more patience in that as well to this policy we just make it clear that had the right to most places would be able
066to resolve it within a week and say oh shoot I didn't have it I'll bring the money in and you you want them to try to resolve it but if it doesn't get resolved you have to account for it in the state counting system okay we'll give Bob the power if needed right yeah I get struck for some reason colle agent I don't know why again you got to love this thing when it works I don't know if it's the delay but that that will give you 60 days is that good that's fine perfect I'm going to change the heading on here too that you're ready for it very good next one is the restroom Bill 7421 nope back they have to back up the issue is the vendor relation this is the bill that
067was approved back in October and therefore you will need to update it again because this Senate Bill 29 Provisions were changed in December and we have to update them [Applause] again so you set [Applause] just got to make sure that Nicole knows put these ones in for the board on Thursday yeah she's going to give you a call tomorrow make sure that we first read 7421 the new restroom bill this is the new law that went into effect Senate Bill 104 went into effect on the 25th we kept hearing that there'll be litigation on both sides of this as soon as it goes in effect the litigation still hasn't been pulled yet so as of this morning I haven't heard that any of the laws have been challenged yet but I'm hearing that groups are
068contacting school districts to find out how you're making the accommodations so yeah I got one of those letters yeah so deal you probably have multi occupancy restrooms saw one across the hall even if you're around a a gym for let's say basketball game you got the girls playing a visiting team they're coming in and what do you how do you use locker rooms for the basketball games you probably have a male boys locker room and a girls locker room so you just have to change the heading so then how it's designated is how the biological sex uses that bathroom more changing room yes basically what he's inside the law that's good I mean nothing that we really have to change outside of the one the one thing in the law that is interesting is so
069let's just take our gymnasium for example we have the girls locker room on the left boys locker room on the on the right so if we have a girls home game outside it says boys locker room as you know the visiting girls use that locker room technically we should change the plard to say girls locker room because that would be the correct way to do it is what the the law states now is there you know so that's something that we're looking into is can we just magnets boys and it's something that we've done right now but I mean it's just knowing going into yeah that makes sense though to prevent somebody walking accidentally going in absolutely so that's that's it outside of that every other portion of the current bill that passed uh is
070we currently abide by and have done in the past so that's the only addition but we we are aware of that so this one will be good for you the the only last question on there is the option you want this last statement any other person who willfully enters the multi do you want to be able to remove them or ask them to leave and maybe even possibly future restrictions so if you have somebody that willfully goes into the and you're seeing it to make a point so I recommend having that statement so it least protects you yep video surveillance electronic monitoring this one is at the request of our clients do you have smart sensor monitors in your restrooms Vape detectors things like that we currently do not you have it planned what if
071we had finances or a grant that would allow us to put Vape protectors in our bathrooms we would they are not cheap didn't we just get a settlement from The Vape company because of that and you don't have them you don't really plan to do that you may want to just reject this one if you think you're going to do that where you have them you should so I will need if we choose or find a way to be able to implement Vape detectors we would have to implement this policy is what you're saying correct yes sir you should so that way you're providing awareness to the community and your students parents that you have these detectors on site and there could be dis do we have to have the detectors if we have the
072policy no but you could have them if you the policy and then did it later it would already be correct that's up to you guys I'm fine I'm fine with leaving this policy in even though we don't have it it makes no difference that way I don't forget everybody down when they come out looking for Vapes I would prefer to have this policy in so I would not forget if we choose to get the detectors to be honest with you can't take you any is the board okay just leaving that in I know we don't have it okay work session just leave it in there policy how many we have left add three no we don't yeah and just couple just so the students know we can Implement that at any moment so your next
073one deals with contracted services do you contract to have services for students Within the district uh maybe you're employing a taxi service that takes students to another alternative school or students to a special ed program yes if you do have contracted Services which I think you you do I updated it to reflect that those individuals who are going to be supervising around students by themselves have to have PCI and entered into the rback that wasn't in there before yep and you also check that you're not paying those expenses for them to do the r back correct correct not for Contracting Services so that one's ready to go now here's my question we are there's a device or a program that once they go through the BCI and the fingerprinting every 5 years 5 years is
074a long period for adults something may happen between that 5year period that gets them in trouble and DUI different things like that then the rapback program informs the School District administration and HR so of those teachers pretty much always in rapback okay your educational professionals but who wasn't in rapback would have been your Cooks custodians uh bus drive or no bus drivers bus drivers and others so basically the law came in that we had to make sure that everybody wasn't rolling the r rback program basically giving them an oid so we spent most of this year educating our staff on how to do that get the IDS get them in the program and so forth Ed my question on that last line there you're talking this is for contracted Services only correct you're not talking
075about directed employees such as our current employees you're going to do the same um any new somebody coming in or getting the new one new BCI and so on you're charging them no not not for our certified staff professional staff professional staff no not not in their current not in their current Labor Management contract so are those other employees who are going through the r back you're covering those expenses this we did we did it one time around when you made the trans other than that no John gets hired next year and John has to pay for his own BCI the first time he so that's what this is saying so okay that's fine I just want to make sure I didn't contractors need to complete a new BCI Check Yes be at their expense
076yes that's correct anything beyond that you may be renewing peoples that are your current employees no I was just looking at based on current language for professional staff only that's cure okay then looks like this is a cardio compation the next one is ex uh external defibulators the new law especially is sudden Cardiac Arrest amongst young men um we're seeing the change in the laws and the availability for you to have AED throughout the district and you have to create an action plan I don't know any of my clients that have decided to create their own action plan versus using what's from the health department yeah we use the health department we have aeds uh more than what's that legally required and obviously we do train our staff on location based on law we have
077to review the staff every 9 weeks the location of those aeds and any questions they have good didn't we get a grant for aeds or was there one we did years ago when I when I first started with the ads we had a grant and then since then no we've had to purchase an update but then Nick when Nick evanich uh basically um was the the leader in the the $500,000 safety Grant we were able then to get a few additional aeds and upgrades that's that's why I remember yep questions so this is set you're going to use the health department last one and probably the most cumbersome one is Food Services with a lot of the changes in the federal regulations and food services and the challenges that the District Food Service operators have
078pertaining to milk substitutes and making the options of almond milk soy milk different options than regular whole milk and so on um there's now requirements I would recommend because this is very cumbersome and you want to make sure that your food service coordinator is involved in it have that person review it and sit down and and go over this with that individual you also have to know and recognize that if you have students being released for religious instruction and the only time they can go is at lunchtime you have to provide the opportunity for them to take lunch with them that we're aware of so all those items are highlighted in here and it is not for the faint of heart so so let me ask you a question if I if I this with
079our food service coordinator is there ready to pass this spec and I have and that's what we've done is there certain options she has to choose per section is that correct based on what we currently do all of which are legal um there's some changes in what you're doing so you'll need to go through it and your food service coordinator or supervisor whatever you call them should be in their Network and especially through the county they know that this is coming I don't like it but they have to work through it and establish the policy based on the new guidelines they're deadline on this policy um it one it goes into effect April 9th along with all the others that were signed I just don't have that my fingertips but I'm sure it's going to
080involved all next school year so you should do it before I would I'm not going to to get with my food service before Thursday so can we table this one I yes because you got to have that person's input on this okay treasur should probably review it with them too because it deals with insufficient checks or see the back monies and so on so if you guys could work through that together there's multiple options here and I'm sure she is Jackie is fully aware of what's coming I mean I know there's I think they've been it's interesting we've on three different food audits this year so they've they've been here things have gone fairly well so I know she's yeah it big learning C for her this year I've had a couple of them come
081to our meetings with superintendent and go over this and they leave in tears it's big and it just takes a lot of work so just be patient with them to work through it and um I think Bob and I'm it when you read the directions and the notes that we put in there to make it easier for you yes sir I mean question for you does this mean that we have to provide all these type of milk Alternatives and pay for it or can we charge the student for it outside the free lunch free cor right you can and okay because that's always been the hard part of not getting reimbursed for certain things yeah and then now you will be okay but trying to balance out do you offer just almond milk do you
082offer oat meal milk and that's over my head so I just know that cow's milk is sounds like a Dan problem I say don't cow's milk just give them water before you have to have the water available too that's part of the rules no that's fine I'll review that with her and get that ready for uh try to get it right for April support for first so if your food service and Bob you guys it want to meet with me and go over some of them and stuff see what I think I'm happy to help you just got to let me know thanks sir any questions on the policies I'm sorry there's a bundle of them we've had a lot of policy changes this whole last year and it looks like it's continuing yes the
083only one that bothers me is going back to that parental status 5751 cuz we give the students the option of talking to the school nurse school counselor and principal when they're pregnant if they need accommodations but we don't give those three options for for lactation we will we're going to add that okay it didn't get added that's why I want no and I didn't do any editing because I thought you said I just wanted to make sure going to make those changes so because you've got to put your title that's fine wants that's 5751 yeah we're that's the title 9 where we're adding correct so then we're also going to add principal yeah you're talking about the one about uh lactation yes that's fine yeah it help you set up a schedule and a private
084location yeah no I'll get that tomorrow okay thank you and if you need me to help with it tell me who it is and what needs to be done I I'll get to it any other questions uh I since you're here and I don't want to add but I want to make sure that we're clear if I go into our meeting on the 13th and our current agenda which you guys are have been sent last week there is under new [Applause] business number eight currently it says new revised board policies first reading uh these are all I don't know you guys have any questions the directly treasury related things that Bob had put on there um that are already on there they were not reviewed tonight um am I correct with saying that that they
085weren't reviewed today correct correct so I mean if you guys do have any questions when you see those I mean I can just get I can just read off one deals with Grant funds policy 6110 6111 is internal control 6112 is cash management for [Applause] Grants 61 they're all 6,000 6114 cost principles or how you spend federal funds 6325 is pure urement of federal funds 6550 travel payment reimbursement relocation costs 7310 disposition of surplus property and 7450 property inventory and you might be able to speak in that so those are your first readings that yes that the treasurer asked have on there I just wanted to make sure cuz I want to see in addition to what we had you guys it was you guys would have seen this if you looked but it is
086on the draft so if you had any questions about those why Ed was here um you can ask so he's available case that bought any and really the short of it is federal government updates their regulations on how they how we spend money and what and how we're allowed to spend money Federal monies and therefore they're called Edgar the US Department of Education General accounting rules and or uniform Grant guidance so those are the things that we have to have in place in order for you to spend the federal money they went in effect in August you got to have them done soon okay that's fair and my final thing just to clarify because these these happen a lot maybe you can explain to that so you Nicole and I and even Bob will get
087an email called like a special update could be random every month you know from niola based on some reason are those supposed to be then first reads for the board or just things that I would send to the board or put on the board agenda for them to see yes and yes and probably all of it when you get the email you need to go and look at them and make sure you look at it right away the downfall is your contract with neol and for me is just addressed in the two normal updates that you get correct like the volume 43 number one in August and volume 43 number two in J and but I'm always available and I'll help you with that I just need to know and when I saw that some
088of my clients didn't update or upload those special releases I try to go in there and and update it and then let them know hey you this is something that's out there you got to address well I guess that's my thing so if it's a special update in particular notifying the board that update is just notifying them it's not so much they first a second read as much as it is it just will it will be updated within and and it's usually a little bit of both like we had laws that changed in October we made those changes it changed in December because the general assembly went and made modifications to it then we're seeing different interpretations of it and so therefore we had to have additional update the correct things at the beginning of
089February gosh and again it's part of the legislative process where things have been rushed through they didn't change terminology they didn't understand the whole operations that the schools are going through and what seems like a good idea might be on the surface but when you actually go to implement it and pass regulations it causes some additional hiccups so then you have to go and correct those that's what I think you're going to see in a special update that'll probably come out tomorrow no and that's fine I just want to make sure is I get those emails um I don't I have a tough time deciding if it's a forward on to the board you know and a board update that I give them either that week or the following week or each one of those
090special updates is going to give you an overview on why they're changed okay so it's probably a good idea to share that with the board things are going to change because of the ration now it's not just something Dan decided to pull out no it's it seems more recently due to the flame Duck Session and what's going on with the legislators right now and I the way things are going from what I heard this morning we can expect that inconsistency all the way through July yeah and as most people can see a lot of the policy updates that we do are man mandated by the state it's it's confirming it's it's replying and confirming legislation that gets passed we actually a big chunk of policy is that thanks for your time tonight thank you Ed
091back is there a motion to adjourn so move second discussion call the role Please Mr Ryan yes Mr Swift yes Mr Hagen yes Miss humph yes Miss kpco yes thank you e e