001Thank you for recognizing that and thank you. >> Well, I think I think too just to add to that is is these are skills that have to be started very early. So, we've seen it from like the preschool and every year you get a little bit more and a little bit more and this these are skills these are life skills that have to be built on from a very early age. You can't learn them late. No, >> it's almost impossible >> 100%. >> So, >> all right. Thank you. and Fen family, you are welcome to stay for the remainder of the meeting. We we do understand if you sneak out the back though. [laughter] Uh next item that I have on the agenda, uh we sent some information around about uh holding uh a special
002meeting on March 3rd uh at 4:00. The purpose of the meeting is for board and administrative training. Uh this meeting uh is open will be open to the public. Uh however, it won't be a formal agenda. Um uh we'll have uh our attorney leading us uh in uh trainings on operations, ethics, uh collaboration. Um and our coat team will be participating uh in that training as well just right across the hall here. Um and next uh actually I'm going to move you to to the end uh because I know we have other visitors here. I want to welcome our boosters. Uh uh they have information to share uh with the board this evening. Um we regularly recognize donations as we go through the agenda uh that they make to the district or district organizations. Uh
003we have a rather large one on the agenda this evening uh for $50,000 uh which I want to thank you for um and appreciate you being here this evening. >> Thank you very much Superintendent Sable as well as the board of education. Jim and I do meetings all the time. We both work in aerospace so that's part of our connection and so this is much more fun than some of the times we have to have when you talk about speaking with engineers. This is a much easier conversation for us today. So thank you for that. I'm going to start my presentation and go through uh the athletic boosters. I'm going to go with admission, but I'm going to start a little bit differently. I'm going to start with an apology and my apology is going
004to Gene Pritchard. Over the summer, we exchanged an email between each other and there was miscommunication on my part. I had the opportunity to come to a couple different meetings before I came here today. I am so impressed with the way that Gan promotes all the athletic events and everything that happens here in Madina. I was very shortsighted and I apologize for miscommunication and I hope you accept my apology because you do so much here and I didn't realize that. Madina Athletics boosters um I've been part of this for two years the vice president of sponsorships. Jim will speak in just a bit. He is the previous president and he is the um committee member at large. Um to kind of go through what the boosters is all about which is very important. The mission
005of the Madina Athletic Boosters is to enrich, support, and promote all Madina school sports teams. And I underline that, all Madina sports teams, not just the high school, but also the middle school. We encourage and recognize high scholastic achievement, sportsmanship, and character to raise funds that enhance and support programs for our student athletes to serve as a vehicle for positive involvement by coaches, parents, and the entire Madina community. Our number one goal is to raise funds that can't be brought in by budgets so we can help the student athletes at all levels forever we can do. I'm very excited to show in just a bit and Jim's going to talk about this all the different things that we've done above and beyond the donation we're talking about in the last two years. Two ways that
006we raise money with the athletic boosters. One is through memberships. Through Jim's leadership last year, we kind of changed what we're doing for memberships. And all the information that you are going to hear about today is all available on our website madinaboosters.org. The one thing about memberships is we ask everyone to join. And the thing that we changed last year is 80% of the donation goes directly to a team. So let's say you have a son that's on the baseball team and you give a $100 donation. $80 goes directly to baseball, $20 goes to us basically to cover different expenses that we have. So, we're finding different ways to help the student athletes, to help the parents, but also help the coaches. We want them to coach. We need them to fund raise at times.
007The number one job we want them to do is is coach their team. So, we're trying to find easier ways for them to raise money. The second way is through sponsorships. Sponsorships are obviously the different businesses that support uh the Mida Athletic Boosters. There's many different ways you see sponsorships on the scoreboards. Uh certainly at the stadium for soccer and also the football stadium. I'll talk a little bit more about that later, but th through through those sponsorships, that's how we garner the different money to do the wonderful things that you're going to see right here. I'm going to turn it over to Jim Smeaggel. >> Thank you, Ken. Um, I'm Jim Smeaggel. I've met a handful of you before in the past and uh nice to meet you, the the people that I haven't
008met on the board, and welcome to the new board members. We appreciate all that you do and this is an opportunity for us to get a little bit more engaged with working directly with the district with the board of education. Uh we kind of work in our own little bubble over there and we do a lot of good stuff. You're going to see and we're going to talk about it here in a minute. But as you know, Ken said, I've been on the boosters for the last seven years as my kids have come through the the sports programs at the high school and uh my youngest graduated last year, but because of all the the good work that we do, I want to see that continue. That's why I decided to stay on the board
009to help continue these kind of projects going forward. As Ken noted, we don't only support the high school athletic programs, we also support the middle school. And when you put that all together, there's 80 different teams that we support and over 1,200 student athletes. Some of the cool stuff that we've been able to do over the last couple years on a yearly basis or I'm sorry, let me back up. is the big items and the big ticket items you've probably aware of if you've been to Kenduk Stadium, you've been to Memorial, or you've been in the gymnasium. Those new scoreboards are through the good work that we've done with the sponsorship and the money that we've raised in addition to working with the district and the board of education to make those things happen. So,
010those are some of the highlevel items that everybody gets to see, but this is a list of the things that we do on a yearly basis. As uh Mr. Sable noted earlier, we donate $50,000 to supplement the athletic department's budget on a yearly basis. That's a commitment that we make on our one of our line items in our budget every year without fail. Another thing that we do is that we work with the student council. And the student council helps work the concession stands of the football games to raise money to help supplement the cost of prom every year to keep the cost down for our students to be able to afford to go to prom. In addition to that, we donate over 10 or $10,000 a year in scholarships to our student athletes who
011are going on uh to college. But this is a list of some of the things that we've done in addition to those things that we do on a yearly basis. I'm not going to read the entire list, but some of the big projects. We've donated $25,000 to help improve the weight room. That supports all of our student athletes. Those are the kinds of projects that we look to do is we don't want to target one sport or another. When I got involved seven or eight years ago, the thing I used to hear is, "Oh, that's a football club." No, it's not. we help all of our student athletes and we really try to make sure that we do that. Uh some of the other things that we've done, we've been able to put and help
012support getting new wind screens put up on the baseball and softball fields. We got those in late last year. You're going to see them if you go out to a baseball or softball game this year. Those new windcreens, we helped support get those on the fields as well. We do little things such as we needed the athletic trainers were asking for a new AED device. So, we wanted to make sure they had one that they could take with them that's portable. They didn't need to take it out of the building. So, we do little things like that on a yearly basis as well in addition to the Swarm T-shirts that you see out there. So, we do help a lot of different programs. Uh, one of the other things we've done the last couple years
013is we've worked with the Hope Squad. they wanted to get their message out and to be able to promote that at different athletic events because it involved the athletic programs and the teams. We decided that's a great cause for us to get behind and to support. Uh this past year we were working with a group which is the other reason that we wanted to work with you guys as well to be able to make improvements over at the soccer field. They've done a lot of work not only on fixing the field up, but if you look a lot of the uh new paint, the new signage and things like that all over campus, we've been able to help supplement and put those things around to make our facilities look good. Uh this is just a
014list of some of the things that we do on a yearly basis, but not all inclusive. And uh we want to continue to do those kind of things. And we also want to start partnering and working with the board of education and the district. What are those big capital improvement projects where we can help work together and to be able to make some of those things happen? We all know that, you know, from a facility standpoint, there's some things that we could upgrade. And with the help of Ken and his sponsorship and some of the things that he's looking to do that he's going to tell us about here in a minute, I think we've got some real good opportunities to work together, make some massive improvements and really improve our student athletes experience here
015at Madina High School. >> Yeah, I just want to highlight one of the items here that you mentioned about. So, we see on there a new LED sponsor board. I know that was approved from the board and we really appreciate that. We were able to spend the money to uh support that. Uh what that has enabled us to do is we you will no longer see signs. I know some people might be disappointed. You will no longer see signs on the fencing uh at the stadium. This LED board will be able to be used 365 days a year. It's 7 foot by 8 foot. And the part that's really nice is that we can make the changes immediately so we could update different sponsors. I think it's going to give us a little bit different
016situation when it comes to the people that approach us. We've been working with many people in town for the longest time and our goal is to work with small business. I'm going to have some different packages. They're going to be $500 because I want as many people on that board as possible. The other thing it's going to enable us to do, we're going to have some groups outside of Madina that are going to be interested in promoting and spending money with us as well, which is very exciting because we haven't had that opportunity before. We are the first high school in Northeast Ohio to have anything like this. So, we're kind of the test pilot for this and we're very excited to do that and I'm looking forward for that to be installed in March.
017Um, we'll just kind of wrap things up here. want to just say thank you. Many times we don't hear that. So, thank you to all obviously the coaches, athletic department, staff, parents, anybody that's involved with the alumni, the board of education, staff, teachers, and friends for your continued support of obviously Madina Athletics and the Madina Boosters. It's a very big thing for us. Anyone's interested in being part of our meetings, we have our meetings the second Monday of each month at 6 p.m. in the distance learning lab. And I just wanted to kind of highlight our booster uh board for this year. Solange Burch is our president. Sherry Stribbel is our vice president. Ron Glassanap, if you haven't seen his work on social media, you should. He's pretty amazing. A graduate 87. He does amazing
018things for us and gets really a great does a great job getting the word out. Kristen Kolar has been our treasurer for quite a while. Dave Roland, our secretary, also our photographer. He's at all the picture days and gets all the pictures of the student athletes, which is just outstanding. Jim as you met and myself and we really appreciate it. Once again, all our information is on madinaboosters.org. Last part I'll I'll ask I'm not asking for money or anything like that. We're asking anybody that's interested to be a member, please join us. But the last part is and Jim kind of hit on that. We'd like to be more involved. We'd like to be part of different uh conversations that we maybe necessarily have. I've been doing fundraising for the past 15 years. I've done
019at the college level. I've done at the high school level. And now doing volunteer work. I think there's many different things that we can do working as one group. If it's the facilities group, if it's the uh boosters for athletics, the boosters for the band, if it's different people in the city, I think we had need to all all have a conversation together to see if as one that we could do some great things here. We appreciate the time. If there's any questions, we we'll certainly take that. >> I want to thank you both for joining us uh this evening. The work that the boosters do is essential for our uh athletic programs and even support beyond our programs. Jim, I can't believe your kids all graduated. I remember working with Susan Fen, which is
020PTO president. Uh but Jim and I actually had a conversation uh this past fall at one of the football games. Uh and uh we've discussed with our athletic council and working with Ryan, business director, about putting together a more long range facilities plan with athletics. Uh, and I know that's something that we're looking forward to collaborating with the boosters on um, as we look towards the future. So, thank you. >> Great. Thank you very much. Appreciate it. Thank you. >> You guys don't have to stay either if you don't want to. We'd love for you to stay, though. [laughter] >> Uh, next, I'd like to invite Dr. Qualic up to talk a little bit about Black History Month. >> Thanks, Aaron. I just wanted to talk with the board a little bit about some of
021the things that have been going on in the city and then there's a great event tomorrow night too if anyone's available. Um but last Thursday I attended uh Reverend Wilson who comes to some of the board meetings. He has choir practice tonight. So uh Aaron and I were in a meeting with him and they don't want him to cancel because they're learning some new music otherwise he'd be here. But he had a fantastic program last Thursday um at his church. And it's interesting because I wrote this down. That's why you saw me writing. But um the Fen students talked about you can make history um every everyday people and an extraordinary impact. And that was kind of his theme too was anybody can make history and be an inventor. So they did a fantastic program
022on um black inventors who made a difference despite adversity. And uh we did a quiz. We learned some interesting things. And I wanted to bring one piece to you here as uh we come to bring education. But there was a woman named Miriam Benjamin who in the 1880s was the third black woman to get a patent or receive a patent. And she invented something called I wrote it down because I wouldn't remember it. This s signal chair. So back in the 1880s, um we'd be sitting in a restaurant like this and it'd be really loud so you couldn't call the waiters. So you pressed a button and it lit up your chair so the waiters knew to call on you. And what's fascinating about that to me is that technology is still used today. And
023so they quizzed us on that on where it's used, but it's used in airplanes still. So, um, the point of the activity too was to say that black history is American history, right? And so it should be woven in. So I wanted to share this with you because we've been talking in the department of instruction um, and you saw in some of that deeper learning lessons that we want to make sure we teach all history. So we're very excited about that. that I wanted to share that with you guys. And then also to let you know that tomorrow night if anyone's available um at 700 p.m. um Second Baptist Church will have a program. Claget Choir will be performing and then Miles Reid who a lot of you know will be doing a great piece
024on the porters who did the sho who ran the shoe repair shop in the city. So just some great things that we come together on as a city again whether it's our athletic boosters or our students in deeper learning. Um we're really lucky to be in this community and I think there's some great things going on. So I wanted to make sure and share. And then the link on here um Sandy Yokum was who presented at Reverend Wilson's program. So I know um Mrs. Cassidy and I in instruction um have been learning and integrating some of these pieces um as it is Black History Month. So thank you for letting me share a little bit. And again, if anyone's available, tomorrow at 7 p.m. at Second Baptist Church, um, and every year the Claget Choir
025performs and they do a phenomenal job under Carrie Knox's leadership. And next we have our committee reports. Uh, Mrs. Cassidy. >> Good evening. Uh this month our curriculum committee met and we really use our curriculum committee to get feedback from our parents and our community on uh district curriculum and initiatives that are going on. And so this month we talked about um the five, six, seven, eight um idea that we have been talking about and then also our strategic plan. So we got feedback from them and had some very good conversations. Thank you. And uh Ryan, you're up next. Uh Ryan's going to not just give an update on uh the recent facilities committee meeting, but also bus purchase uh which is on the agenda tonight for approval. >> Yeah, I have a few things
026on the agenda for approval tonight. So, I'm going to start off with uh one of the things that uh we were able to accomplish last month and talked about in the facility meetings is we added handicap accessible restrooms in Claget. So, uh, outside of the cafeteria and outside of the media center, now we have a handicap accessible bathroom in both the boys and girls bathrooms on both floors, first floor and second floor. So, it's something that uh, Clet has been in need for a long time and we're able to get that done. So, uh, that's that's uh, one of the things. The next is um, roofing bids. That'll be on your agenda for tonight. And um I didn't have uh this in the packet that I sent you. So uh Gan had sent me a
027note, so I want to make sure I showed you this this evening. Um the sections that we're going to be doing. Section O with the four hatches you can see on the top of the theater. That is a project that's that's rolled over from this previous year. So it'll be a spring project. We weren't able to get it done in time as snowfall. And then P and O. So, it's the seating under the uh at the PAC, the seating area, the roof over that, and then the hallway that surrounds uh that entrance there. So, uh those are the high school projects that you'll see on the agenda tonight, and we're I'm asking you to approve for me to have our engineer set those out for bid. So, it's not approval of the actual construction of
028the projects. It's just approval to to seek bidding on those. >> Which roofs again? >> It is uh >> O, P and Q. >> O, P, and Q. O, O is already under contract. >> Yeah. Yeah. >> So, it'll be P and Q. So, P is the section again over over the seating. >> Yes. >> That wraps around the uh >> Yes. Yep. Okay. >> Um Okay. So, that's the section at the high school. the section route that we're looking at doing. It's actually three sections. And uh Craig, if you can scroll up, it's the wings A, B, and C. And they are on top of um the science classrooms that are in those uh wings. And if you can see the It's hard to see. I I I can send you guys pictures of
029the detail. The slant roof actually goes down and hits a parapit wall. It doesn't go on top of the the science labs. So, what's happening is water is penetrating into the science rooms underneath of that and hitting that parapit wall and coming into the building. Um, as Gan and I talked this week, if we were building the building today, we would not build the building in this manner. So, um it's just a it's a design element that that we would prefer to have not existed. Um so, anyway, they're going to to take off the section uh cut the metal 3 ft up on the parapit wall and get the uh new roofing underneath of there as part of the proposal. So again, you're approving me going out to bids for these projects, but but not
030the particular projects. That'll be later. >> There's a lot of things in roofing that they do differently today than they did 30 years ago. >> Yes. Yes. And and the the metal roofs are fantastic. We we really don't have problems with those until they run them onto flat roofs or into flat roofs or walls. Speaking from personal experience, they run ice dam material up 2 feet up your underneath your siding. They never did that 25 years ago. >> Sure. Yeah, that's a that's a perfect exactly what you got going on. >> Yeah. And that's exactly what we're going to do then is put the ice damning material up underneath there. So, um, so those projects and then Aaron mentioned the busing. The busing is something I presented to the board last year was our obsolescence
031plan or how we plan to recycle the buses. So, we're in a uh it's a 12-ear cycle, five buses each year. So, we're just continuing down the path. Um we like to keep our fleet in top shape so we don't have bigger problems for our students getting to getting to school. So, um that is on the agenda tonight to approve the purchase of five buses for next school year. Do you have any questions on anything? Just curious what happens with the five that you're >> So, we like to Okay. Uh, that's a great question. Um, last year we traded them in and we had a local school district that we knew bought them and then they reached out to us and said, "Next year, if you have buses, we'd like to purchase them." So, we
032did reach out to them and this year they don't have the budget to purchase our used buses. So, we will be trading those in. They have u uh it's on I believe it's on the maybe you haven't seen the the form on that, but uh it's a like a $7,000 trade-in value on those buses. >> That's just like a car. As soon as you buy it, it drops in value. >> Yes. Uh except the the the price to enter the bus market's a little higher and they don't retain the value. >> I I don't know. There's some pretty expensive cars. >> Yeah. Well, that's true. And uh you wouldn't drive a car that expensive in the in the salt like we drive the buses. So uh the biggest thing that deters uh or takes away
033from the bus's life it longevity is salt and the conditions of the roads. We do have I we saw on the tour we have the bus wash out there and we do try to maintain them the best we can but we just can't compete with mother nature. >> So how long >> um some of these are older than 12 years but that's the cycle that we're we're working to get into to be most cost effective. So it'll be a 12 year uh rotation of all the buses to get through the the the mill. Correct me if I'm wrong, but when you hit about 10 to 12 years, that's when major things start to can occur. >> You're right. And um yeah, I presented that obsolescence plan that that kind of went through that. And uh
034we had Bob in to talk to the board and if that's something that you guys would have interest in hearing again because we we have three members that probably did not hear that. But um Bob the mechan the head mechanic at the the bus garage ran down where they become cost effective to replace. So um he did a real nice job putting that together and um we we're I'm happy to present that again if you if you guys would like that. >> Thank you. >> All right. Thanks. I >> think the floor is yours, Dave. Okay. The finance committee met last Thursday. Uh we had a very spirited meeting. I know uh two members of our board were on the uh in the meeting itself. Um we spoke about the five it's no longer a
035fiveyear we spoke about the forecast the February forecast uh we spoke to uh why it was changed to February and how that with the change to February uh basically we did not change the forecast very much. The only thing we did with the forecast itself was uh change the valuations that uh we used from estimated valuations to the actual valuations that the county gave us. Um after that we spoke about some legislation that went on. Uh Aaron has spoken about this legislation here in the past and then uh somehow we got on u how we could u uh get more revenue for the district. um we stopped that talk right away and then we spoke about the uh February financials. Um if you've if you've uh been on Facebook or LinkedIn or on our website,
036you might have seen the February focus on financials. We started it about three weeks ago and uh uh Amy Busby was there in our on our uh committee meeting and she uh put that up on the board and we spoke about how the cost of living has far exceeded the state's uh monies that they have given us uh over the last 15 years. Um at that uh the suggestion was made to uh put that in a per pupil basis which we had numbers for because uh Matt Gregory already did the numbers for us and uh so we gave the numbers to the finance committee but uh they wanted to see it out there. So this week's uh February focus will be per pupil. Uh and again the state's numbers are are very low compared to
037where we should be based on the cost of living. Any questions on the finance committee? Okay, let me talk about the January financials. It looks like that. Yes. And and if you notice, there's Fen sitting right up there. So, wanted to point that out for you. Make you You're welcome. So, with the finances of January, of course, we begin uh let me do this. We begin with our beginning numbers here of July, uh, $41 million. Our revenues since July have been $60 million and our expenditure is $62 million. Uh, giving us an ending balance including incumbrances of $35 million. Uh, we get to our total revenues here. The $60 million, it represents roughly 58% of what our forecasted funds are. Um, speaking about uh monies coming in with revenues, we're talking about real property taxes,
038so far we have $33 million at this point compared to last year. That's $20 million below last year, $21 million below last year. Um, the reason for that is that the tax bills went out later. Uh, so the collections are later. Uh what we're hoping for is with the final advance that we're uh receiving here next week is that it'll make up that $20 million plus the additional $4 million that will come in. So we're we're hoping the uh county treasurer and county auditor uh give us something that we're looking forward to. And then our state foundation is at 11 million. This is uh four 4.8% over last year. But again, as we talked about, it does not meet the cost of living. If we go to our next page, our expenditures, our expenditures, total
039expenditure is $62 million. This is 64% of what we anticipated in our uh total expenditures. Uh if you look on our forecast, I believe we're looking at roughly $110 million on the forecast. Our personal services, $34 million. This is 2.6% 6% above last year at this time. Benefits $13 million. Uh this is 13% over last year at this time, but as I've told the board time and time again, this fiscal year we had an 18% increase in premiums. So we're looking at this as a win. Right now we're uh 5% lower than what we were anticipating with the increase in the premium. And then all other expenditures which include purchase services, supplies, and uh capital outlay is at $8 million. And this is up from last year by about 1%. Um I thought this would
040be a good slide. I I put this in last year or last month, I'm sorry, last month. Uh this is on the U financials that the board receives that they're 80 plus page report. Uh this shows your current uh revenues and your current expenditures and where the breakdown is. So as you could see with our revenues, our property taxes, our local taxpayers are paying 56% of our revenues at this point. Um our public utilities, those are the local utilities itself. Uh so if you add the uh real property and the public utility, local taxes account for uh 60, what are we looking at? 61%. uh state foundations only at 19%. Our current expenditures, most of the expenditures, as you could see, are are personnel, services, and the benefits. Our investments, our investments, um there they
041came in, we're at $1.3 million. Um this is up only 150,000 above last year. You have to remember last year's uh rates for investments were higher than they are this year. Uh we also um uh with last year we had uh more monies invested at the end of last year than we did at the beginning of last year. So right now uh we're running with a lower amount in our [clears throat] portfolio, but they're still generating a higher amount on our investments. Our true days cash, what do I want to talk about with our True Days cash? you could see the eb and flow of school district funding. Um when we look at the yellow which was from 22, you could see we were running on a high in 22. 23 is in the red.
042It's lower. Um when we came to I believe it was November of 24 and that's in the uh green there. um we were looking at the passage of a levy in uh November of 24 and uh the 24 fiscal year. So at that point we did not have a levy pass. We did not have the levy pass until I I'm sorry, let's go to the 23 fiscal year. Uh we did not have a levy pass in November of 23. November of 24 we had the levy pass. uh because the November of 23 levy I think we were looking at um a 6.5 mil levy plus bond levy so it did not pass March of 24 the levy did not pass we were looking at a 7.5 mil levy itself and then November of 24 the
043levy passed we did not receive monies until January of 25 so if you look at the um the the yellow line there in January That was our low. We were at less than a 100 days with our two days cash. It wasn't until February of 25 we actually received a large portion of the new levy. Now 25 to 26 um fiscal year 25 we only had half a year in there. So if you look at June of 25 you could see we're above the previous year but not much above it. what we're looking for this year, we're looking for this year to be a larger uh a larger amount than June of 25. And the reason for that is because we have a full year's worth of collections. So, we we should see it above
044that amount, but it will not be above where we were in 22. And the reason for that is inflation has hit between 22 and now. So, does that make sense? So when we get to June of this year, we'll be below la uh June of 22's amount even though we passed a levy here in November of 24. Talked about our Friday focus. This is what was put out last Friday. Um as you can see here, we're looking at the cost of living. The cost of living is in the line graph and the amount of monies that the state gave us. The uh if you look at this closely, you could see that the state has not given us what they gave us back in 2010. Uh what came about with this with the finance committee
045was okay, let's see that on a per pupil basis. on a per pupil basis. You will see this coming Friday that the state is lower than where the cost of living is again and roughly $1,000 lower per pupil. And then good news, guess what? The district received again for the third time in a row, district received the highest achievement for transparency of school districts in the state of Ohio. So, just wanted to throw that out there, that's on our website. And speaking about our website, here's where you could see it. Uh, if you have any questions about the financials, they're on our website. Um, and if the if you want to go back further, you could give me a call, you could give my assistant a call. I believe it goes back to 2014 that
046we have the information. And the website's back to 2021, something like that. >> Yeah, she's shaking her head. 2021. So, any questions? >> Okay. The next thing I wanted to talk about, um, >> one question. >> Sorry. >> I'm [laughter] sorry. I didn't see you. >> No, that's okay. Um, so when you say that, um, we're about $1,000 less per pupil. Is the money calculated always on the per pupil basis? because I'm I'm just wondering if we're seeing a decline in enrollment, but we're also seeing the decrease per pupil if it's actually even larger because >> that's that is the disparity is we're we are seeing a decline in enrollment but the monies that are being given per pupil is not keeping up with the cost of living. >> Okay. Anything else? Okay, let me
047move on with there's a resolution out there on the board agenda uh at the very end of the board agenda and this resolution it's an annual resolution that the board has to pass uh in order to file a complaint with the board of tax appeals. Um the state put this on to the board of education here last year. Um legislation put it on last year. So, if you were here last year, Jean and Andrew and Amy, you would have seen three resolutions on here. And it was if the value that the uh sale of the property that takes place for and we always look at commercial property, if the value is more than 10% or the sale is more than 10% of the value or and more than $567,000. Well, the value that you're seeing
048on here is almost double. The value that the county auditor had listed for the property is nearly$ 1.5 million. The sale was for $3 million. So, and that $567,000 is up from last year because that increased with inflation. It came went up from $554,000 last year. So, questions on that. And finally, we have the forecast. I keep wanting to call it a five-year forecast. It's a February forecast. The next forecast that you will see will be in August of this year. Okay, we have our our February forecast. Um, first thing I want to point out is again we're looking at beginning cash balance of $41 million. What we're looking at in June is $46 million, an increase of $5 million. Um, and I want to say it's a small increase because if you know what
049our levy is, our levy was to generate $4.4 million. So, you could see that our our after one full year, we're not even gaining an additional 7.2 million. We're down to $5.1 million. Next, we have our our revenues. And I like this slide because it breaks down the revenues into your local taxes, your state funding, and then all other revenues. And if you look on this, if you want to look at the wheel, we're at local taxes are at 63%. State funding is at 21%. and all all other revenue. The reason it is large is because we have the transfer at the end of the year moving the monies from the permanent uh I'm sorry from the uh substitute and emergency levies into the general fund. Next we have our expenditures. Again it's it's a
050nice breakdown of the expenditures. And if you look on our um our financials, it's broken down the exact same way where you have your personnel cost, your purchase services, and then all other expenditures. And you could see again our personnel cost are our major costs of the school district at 73%. And then you have our forecasted projections here. are the blue are our revenue, the orange are our expenditures, and then you get to our projected cash balance. I like this because it's all on one page. It's easy to understand. You could see the eb and flow of each individual year and you could see the eb and flow of our cash balance itself. Um, and as Aaron has talked about before, when we pass a a levy in school districts, we have a a rise
051up till we capture all the uh tax monies itself and then as the um the expenditures exceed the revenues, you see the drop in the cash balance. It's not it's not a straight line and it never is a straight line. Uh you look at your three-year outlook, we're back to our $41 million. And you look to our five-year outlook, we're at $11 million below. So we're looking at uh $22 million in five years. Our annual change, um I like to point out that uh the historical change that includes the the first year of the levy. So that's why the historical change is so high because it's including that first year. Uh so 7 $7 million on top of where we were. Now when you're looking at the projected that doesn't include any deviation because we
052already are collecting everything here in 26 going forward. So that's why the the deviation of 1.97% is relatively flat. And when we're talking with our school district deals with House Bill 920, which limits uh inflationary purposes of the reappraisal and the update, that's why you see the the flatness on there. Now, on the expenditure side, um it it looks like a big gap, but it's not a big gap. It's only it's only 0.9%. Um and that's less than the rate of inflation if you think about it. Um, so we're looking at uh our forecast is looking at less than the rate of inflation. And here's our days on hand. And um again, we were talking about the 23-year when we were placed in fiscal precaution and 24 year when we passed the levy. You could
053see when we're looking out to 2030, we're at uh less than half of what we were in 2024. But I have to say I think that's where we want to go. We don't want to go lower than that. We we actually want to look at something in the 28 29 year. We don't want to look to the 2930 year to look for a levy. We always want to look the year ahead. Even though we know we're that we're spending more than our revenues. That's the eb and flow of school district levies. But if we wait too long, we're not going to have monies available to us to uh to go ahead and pay for payroll. So, you want to look the year ahead. Okay, questions on that because I have one more here. Okay, you
054have your demographics. Um, we always like to talk about the cost per student and this is your daily cost per student, $113. Uh, that's what we're projecting for the this entire year, fiscal 26. Um, when you look at where the monies are coming from, that portion 46 is just residential property owners. That does not include the business property owners, does not include the state. That is thrown in the other portion. the business property owners um make up another 17% on there. So, get that 17%. The state and other revenue makes up only I believe it's uh 35% 37% of this $113. And if you state take the states portion, it's less than $24 per student per day. So, that's all I have. Any questions on that? >> Can you go back to that first like
055pie chart? It was really It showed uh >> that one. >> Yes. So you state funding is 21%. You said local property taxes is 63. The all other revenue that is that the substitute levy and the emergency levy? >> No. Well, okay. We could say yes because we move that into the general fund. The substitute levy and emergency levy are part of the forecast. So yes, that includes that's >> that's 16% >> that's at 16% the but if you look at projected all other revenue that's that 14 million of the projected all other revenue. >> Well I'm going the other $3 million is made up of tuition and uh investments. Well, where I'm going with it is if you take 16 and add it to 63, that's 79. It basically means local sources are paying
05679%. We're only getting 20% from the state. >> Correct. >> And 2010, my guess is is that orange piece of that pie would be much larger. Um, yes, the state was giving around uh 35 to 40% at that point. >> That's that's my point. >> Yes. >> And I think that's important for the public to know that in 2010 the state was giving 40% and you know, I mean, we all hear across across the state and even myself about our increases in property taxes. Well, there you go. So, >> correct. That's the point I was trying to make. Thank you. >> Yep. >> Anybody else? Thank you. >> Thank you, Mr. Chambers. Okay. Board communication. Anybody like to start? >> Thanks, Mitcher. >> Okay. Um, congratulations to the Madina High School students of the month,
057Nathan Fiser and Brena Coski. Uh, Madina County Career Center student of the month for January was Marissa Nent who was in criminal justice. Alexis Shields, Mave Gilbert, and Jaden Martin received scholarships um by Safe Mobility to help them pay for driver's training. um art awards. Uh Parker Bisselline uh received a silver. Eve and I'm sorry I'm going to screw up your last name, but Poach Tiger won a silver and Kate Connley won a gold key and advances to the national level awards. Um the debate team qualified for state, I think this is the 24th year in a row and also for nationals. Um and and it was because they uh of how well they did at Harvard uh this past couple weekends. Um I was able to attend the Root versus Brunswick boys basketball game
058and Claget wrestling match. It was a try match and I finally got to see uh one of our female wrestlers, but it didn't last long. She pinned her opponent in under 30 seconds. So if I blinked, I was going to miss it. but he really did a nice job. Um, I went to senior night for the wrestling team. They defeated Brunswick in a thriller. They had to win the last match and Tegan and Gilmore won his 150th match. Attended senior night for gymnastics. Um, and then uh part two of the GCC championships. Uh, the team finished second overall, but Anna Shor won in the individual title and her fellow senior Haley Hoffman was third. um got to watch the Lady Bees dismantle Uklid the [clears throat] basketball team and Molly Gilbert scored her 500th point
059and Vivian Kelps her 200th uh this week or right now in swimming Brady Rya and Manny Heming are headed to state and the boys um bowling team uh miss qualifying. They qualified for district but miss uh the state tournament. Um, I'm breaking this down for you, Dave, by by different things. Um, went to Spice with Mrs. Smooyer. Um, M. Uh, Spice was great. Kids were good. The teacher, um, paper cut was outstanding. And Mr. Douglas does such a great job with all the acts. I got to see the orchestra. All the all three orchestras. They were very good. And the middle school showed a lot of progress from the beginning. the Claget musical, Frozen. They were sold out every performance. Mrs. Drooy was there. Her daughter was in it. Um, what an amazing group of
060talented young people and the two amazing directors who put it on. [snorts] Um, Sunday I went to the Northrup talent show where everybody in Northre I think was part of it. And for those of you that missed it, I did play the accordion. Um, I have it taped. If any of you want to see it, I can show it to you later. You missed a great performance of Twinkle, Twinkle, Little Star. Um, to any graduates or seniors, a reminder that if you don't know what you want to do with your life yet, free tuition for adult ed at the career center. So if you want to go into a trade or something, don't you can make probably more money than most college graduates. So take take us up on this. And I have one passing
061to note. A 45 year teacher, 45 years in teaching, Barbara Clark passed away recently and she taught most of her time in Garfield and also taught at Ella Canavan. Thanks. That's all I have. >> Mr. here. >> Um yeah, I first want to thank my fellow board members for uh moving this meeting from Monday to tonight. Thank you. Um I had my first meeting as a member of the facilities committee which was a a great experience for me getting to see um the entire uh operations of a different committee. I was on the finance committee for uh several years prior to joining the board. Um so it was it was great to see a whole another uh side of the um administration. Um also had a finance committee meeting as Mr. Chambers mentioned. Um and
062again just keeping an eye on the Ohio legislation and its impact on our schools. Um when that details come out on the per pupil funding, I I would ask that everyone uh take note of how much it is versus the amount that the uh state is willing to provide per pupil in the form of a voucher. Uh it's a significant difference. Um other than that, I don't have too much to share. Um looking forward to uh better weather and attending more school events, particularly outdoors. Mrs. Drollley. >> Sure thing. So, um I attended curriculum committee this month and Mrs. Cassidy already shared that we had um basically just discussions about the 5678 building. Um we received some thoughtful feedback from committee members and I appreciate the perspectives that were shared. Um I also attended Spice
063and uh the Claget production of Frozen. Um I'm always amazed at the talent and creativity of our students and also our staff members. Um I think it's an excellent showcase of opportunities that we're working here to protect. Um I also had um my first meeting as the legislative liaison. So I have like a few legislative updates to share. Um we talked pretty extensively about vouchers because um there was a measure put forward by one of our legislators. It's um HB671 was introduced and it's um changed a little bit. Um just a little bit of background, last year vouchers were um deemed unconstitutional as I think we're all aware, but that has been stayed because it's being appealed. Um in addition to that, the state spent 100.09 billion dollar on vouchers last year despite that. Um
064and then this year one of our legislators introduced um HB671 which would withhold funds from districts who are um suing the state over vouchers. So this is an attempt to discourage that. It has been talked back a little bit. So at this time it's not getting a ton of traction. It's just something that I think we all want to keep an eye on. Um, we also talked about the initiative that is um going around to get on the ballot to eliminate property taxes and um there's not a real clear understanding of where that is as far as number of signatures. But again, it's something we need to keep an eye on as we move into July and then again into November because um that would obviously have a huge impact on our schools, schools across
065the state, our fire departments, all all local services. Um, one positive note is HB523 got a second hearing and this bill is um a focus on supporting student teachers um to providing them with a salary while they're student teaching and giving them other resources for um support. Um, so this is to try and strengthen our teacher pipeline as we know that um, the education field is kind of taking a dive a little bit and we're we're seeing some a lack of people going into education. Um, and then also, um, I had training with OSBA this month. Um, it was very thorough. Unfortunately, due to the weather, um, Aaron and I were supposed to go in person into Cleveland, but that was canceled, so we ended up having to do it virtually. Um, it was still
066great. a lot of really good information um that we're just kind of still learning how things work here. So that's it for me. Thank you. >> All right. Um I don't have a whole lot. Uh I would um just ask the public um school funding is very complicated. Um being on the board for four years, I still don't entirely understand it. It's just very complicated. It's convoluted and I think it's done that way for a reason. Um, but I would ask that you know if you have questions, reach out to any one of the five of us on the board or Mr. Chambers's office. We are more than happy to help you understand and if we can't get you the answer, we will try to get you the answer. um to add in on um
067Aaron's uh bit about vouchers and whatnot and into the school funding. You know, the state I think you said $1.1 billion last year in vouchers. Well, that's for about $ 160,000 students. And if you do the math, it's about $7,500 per student. We probably as our district because we're considered a wealthy district probably get a thousand if we're lucky lower 800 about 800 per student. So uh a student going to a private school or a charter school that has got a voucher is getting a lot more money than what we are. And that should be outrageous to any taxpayers in u our district or any district in the state especially since 90% of the students in the state of Ohio go to a public school. Uh so I would encourage our public to reach out
068to us. Um and we'll help you understand and you can help be a voice for our students in our district. uh you know we we are doing that as well but it helps when the public starts it helps when the public gets very vocal with our elected officials because they do listen. So, um, yeah, that's about all I've got. >> Amy, I don't you know if you mind if I share something else, but I did also at the legislative meeting um one of our local school districts shared that they have um developed a legislative platform which I think is something that we should look into doing. Um, it's to help share how we feel as a board about certain legislative issues. Um, to better inform the community on how to advocate at the state level.
069>> Thank you. >> All right. Um, on top of what they're saying and I want to just say thank you to Mr. Chambers and Miss Busby uh in regards to doing these uh Friday f financials, right? Um, so I appreciate that and they do put that out on all of the social media channels. You can share that on your page and I know I have shared it the past couple of weeks. I have received questions on it uh from some of my friends. Uh, some of my not so friends have also asked questions in regards to that. And you know this is the way you need to spread this information. Um especially uh I think this Friday's is going to be very eye openening. So um definitely there's a little share button there. Please do
070please share that with your on your pages. Um otherwise just wanted to state that uh I went to see Spice as well um as was mentioned and I was blown away by the students. But I'm going to tell you those teachers in paper jam is the name of their uh thing. I think you said paper trail, [laughter] but they were so impressive. Just blew my mind that these teachers were out there and they were jamming totally. So much so that uh I think the afterprom wants to have them at uh the afterprom the afterprom community is asking to uh have them perform. That should be interesting. We'll see if they do it. U but otherwise we also uh attended almost all of us were at the pancake breakfast. So uh even though despite it was
071freezing cold outside, we had many many people come. So that was wonderful. I guess we're all used to the cold weather by now. Um also went to the Claget performance of Frozen Jr. One of the comments I made and I still stay it today. I'm watching these kids. I'm thinking they're high schoolers that are up there on the stage. They did not seem to be middle schoolers at all. They just they performed so well. They just performed as well as a high schooler if not more. So just very very impressive. Um also saw the basketball game uh basketball games against Brunswick that night. Uh went over there and then went to the senior night for the wrestling meet. Uh, one of the kids that I babysat is one of the seniors, so that was so
072nice to see that. Uh, he used to be really small, now he's huge. Um, but still just a great kid. So, loving that. Um, and then the partnership council meeting. I really enjoy going to those uh learning about what's going on in the uh city of Madina and and actually outside of that. and that was always nice and then also getting to meet the PTO presidents as we have a PTO council after that. So appreciate being able to do all these things for the community. So on to bigger and better things. All right. So do we have any public comment? I'm seeing no anybody. Okay, great. We will move on the treasurer's financial report. So these are action items. >> Yes. If it please the board, I'd like the board approval on action items G1
073through G3. >> I'll make a motion to approve items G1 through G3. >> Thank you. >> I I'll second. >> Okay. Thank you, Miss Truly. Thank you, Miss Pritchard. Any questions, comments? Hearing none. Roll call. >> Miss Durley. >> I. >> Miss Pritchard. >> I. >> Mr. Hair. >> I. >> Mr. West. >> Yes. >> Miss Smooyer. >> I. >> Thank you. >> Superintendent action items. >> Uh before the action items, I just wanted to mention, we haven't mentioned this tonight, but our portrait to practice is just around the corner on March 12th. Uh we've had outstanding attendance the last two years that we've done that. Uh it's returning to the high school this year because we need the space uh because that's the kind of attendance we've had. But that's March 12th at 5:30
074to 7:00 and we'll have uh teachers as well as students presenting their deeper learning and deeper learning projects. Uh action items uh H. Uh, I'd like to recommend the board approve action items H 1 through 10. Uh, a few things that I wanted to uh point out is the $50,000 donation uh which was already mentioned. Um, uh, we are going to continue with the Ohio Athletic Association pending your approval as that's the only athletic association uh, in the state. Um, there's also a resolution number four uh, for approval of additional Calamity Days. Uh the board I think it just started last year. There was new legislation where the board approves the number of calamity days. Uh our board approved seven. Uh we are at that uh max limit. Uh my hope is that we do
075not need to use any additional days. Um uh we are still good uh with the amount of hours we have left that we're able to use. Uh if we do go do go beyond the uh amount of hours that we have available, we will need to look at other options for making up those hours uh which could include additional days on the school year uh either at the end of the school year or or taken from any days off that might remain in the calendar. Uh those could be in the form of online uh instruction. Uh I know Gene reached out to me today and this is a question I've gotten. Why don't we do online instruction? We have calamity days. Uh the reason is because typically calamity days are called the morning of uh
076school uh or uh a few times this year. It doesn't happen often, but with the cold days the night before, which doesn't allow adequate time uh in order for teachers to prepare uh adequate lessons for online uh as well as access issues for students on short notice. Uh in addition the first reading of uh textbook adoption uh these books uh were reviewed uh by the curriculum uh committee. Uh we have a couple a few field trips uh that are on the agenda. Uh some of these were already mentioned uh but with debate uh and swimming. And we also have our annual spring training trips uh for baseball and girls lacrosse. Uh and then finally the recommendations uh for personnel. Um uh these are pretty standard recommendations personnel wise uh for this evening. Do we have
077a motion to >> I'll make a motion to approve uh superintendent action items H1 through H10. >> Do we have a second? >> I'll second. Any comments, questions? >> I just want to make a couple comments. The um textbook adoption preview um is for middle school health and if someone wants to review it, it it's here. >> The board office. >> Oh, the board office. Okay. Just so they know. And and also um we have three retirements. Um I'm going to say this again. Uh Dave Styer and Gene Vitica are two of my former students. Um Dave I got to negotiate with on many occasions and he kept things lively in the negotiations uh area. So um it's will be a big loss to Rut and Jean Vitica who taught mainly here at Garfield and
078then moved over to Fen and I think she's in the same room that now that she um was in when she went to school. outstanding teacher um and Laura Whitaker, art teacher at Claget. All three will be missed uh deeply. So, I wish them the very best of luck and hope they enjoy their retirement. >> I have a question around the Calamity Days. Um, if we were to use all five of those, which I don't see happening, but would that result in makeup time? >> It's going to be dependent upon the building. Uh, so the the way it's set up is uh each grade bands uh have different amount of hours that they have to uh be in school uh each year. Uh we're already there with preschool. Um uh but we're not going to
079use all those days, so it's not going to be a problem. >> Any other questions? We're just talking about how it snows in April and May. >> Thank you. >> Yes. Let's be positive because I think we're all tired of snow by now. All right. Will you do roll call, please? >> Yes. Mr. West. >> Yes. >> Mr. Durley. >> I. >> Mr. Hair. >> I. Miss Pritchard. >> I, >> Miss Moyer. >> Hi. >> Thank you. >> Okay, we have an action item here. Um, it's resolution authorizing the filing of an original complaint against the valuation of real property. I spoke about this uh earlier today. Um, and it's against property known as NAM 3 LLC. >> I'll make a motion to approve um the treasurer's resolution. I'll second. >> Thank you, Miss Pritchard
080and Mr. Hair. Any questions? Seeing none, >> Miss Bard, >> I. >> Mr. Hair, >> I. >> Mr. Durley, >> I. >> Mr. West. Yes. M. Smooyer. >> I. >> Thank you. >> All right. >> And the last action item is a resolution for grade level configuration. Um we've been having a lot of conversation as well as a work session uh regarding uh the exploration of heading this direction. Uh this resolution uh confirms uh moving in this direction for 5678. Uh I am going to read this uh because it is an important resolution. Whereas the Madina City School District has experienced sustained enrollment declines and ongoing financial pressures requiring proactive long-term structural planning. And whereas enrollment projections and capacity data demonstrate that AI route and cla buildings can effectively accommodate a reconfiguration to grades 5,
081six, and 78. Whereas the board of education has reviewed information regarding academic alignment, equitable programming opportunities, operational efficiency, and projected net annual savings of approximately 1.5 million, which from today's presentation, you can see why that's important. Uh, which may help protect student programs and extend the timeline between future levy requests. Whereas during its work session, the board uh provided direction to move forward with engagement, planning, and timeline development related to this potential grade level configuration. Now, therefore, be it resolved that the board of education of the Madina City School District approves the following grade level configuration effective for the 2728 school year. AI route shall serve grades 5 and six. Claget shall serve grades seven and 8. Elementary buildings shall serve grades K through 4. Be it further resolved that the superintendent is authorized to
082implement a comprehensive transition plan addressing staffing, transportation, programming, uh facility adjustments, and community engagement with a priority on maintaining highquality educational experiences for students uh and managing staff adjustments primarily through attrition whenever possible. All right, >> I'll make a motion to accept the uh resolution uh for grade level reconfiguration. >> Any second? >> I'll second. >> Thank you, Mr. Hair. Any questions, comments? I I don't have any questions, but I want to acknowledge that any um any structural change to our district is significant. Um especially when it comes to how our families experience our schools. Um and I think it's really important to remember that our student experience matters and community trust matters and this isn't a decision that I take lightly. Um it's our responsibility as a board to ensure the future of Madina
083City Schools and that has to go beyond looking at just this year and next year. Um it it requires a longevity. um when we're faced with declining enrollment and the added um increased pressures of funding or or lack of funding, I guess, um we have to think structurally instead of reacting um on a on a day-to-day or year-to-year basis. So, with with this conversation, what I'm I'm weighing is is our student experience and how um we'll be able to maintain the student programming and opportunities for students and even improve them in some ways um with additional support, having having the students all grouped together. Um, I just think it's really important, uh, if this is the decision that we make, if this is the direction that we're headed, um, to consider that this is an
084alternative to waiting and potentially, um, having to face more disruptive or devastating changes to the district. >> Thank you, Miss Truly. Anybody else? >> Yeah. Um, for those of you familiar with the Federal Reserve, they have a dual mandate. It's to keep inflation low and employment high. And, uh, as a school board member, I I also feel like we have a dual mandate. And first and foremost, that's to advocate for and do what's best for students. And second is to make sure taxpayer funds are used in the most efficient and effective way. I think this change accomplishes both of those items. There's evidence that this configuration benefits students. We've also had three educators from surrounding districts districts reach out and share their experiences, all of which were positive. Uh, one of them said she was
085originally very opposed, but it ended up being one of the best things her district ever did. As mentioned, this also saves us 1.5 million annually. Uh while I acknowledge change in cuts are always difficult um and this will likely be no exception but with a continued decrease in state funding uh it's imperative we stretch our dollars and extend the timeline for when we will seek an additional uh or new levy. Um so for those reasons uh I support this resolution and uh remain committed to further improvement in our uh middle schools. [clears throat] >> Thank you Mr. here. Anybody else? I just want to add having substituted in both the elementaryaries and in the middle schools, there is such a huge difference with their uh with a sixth grader and an eighth grader just being
086in the same school. It's it's such a huge mental type of um trying to think of the word that I'm looking for, but pardon. Yes, developmental. Thank you. differences uh between that age. And it it it was just astounding just even being there and seeing the differences between a young sixth grader and then you've got this eighth grader who is almost a a very young adult. Um and there's so many developmental changes between that age. Uh I've been very much for this uh for the last few years. when we first started bringing that around in 2019 I believe we were talking about it uh in the beginning of 2020 and of course it got tabled because of COVID but uh I am glad that we are looking at this in all honesty so with that
087any other questions comments Mr. Chambers >> Mr. West. >> Yes. Mr. Hair. >> I >> Miss Durley. >> I >> Miss Pard. >> I >> Miss Smooyer. >> I >> Thank you. >> I want to thank everybody for coming tonight. Really appreciate it. Um, and those who stayed. Thank you, Mr. Smeaggel. You actually stayed [laughter] even though you were excused. I really like that. All right. We will be uh moving into executive session uh to consider the appointment, employment um and compensation of a public employee or official. Preparation for conducting or reviewing negotiations or bargaining sessions with employees and matters required to be confidential by uh federal law or regulations or state statutes. May I have a motion to >> I'll make a motion to go into executive s. >> I'll second. >> Miss Pard,
088>> I >> Mr. West. >> Yes, >> Miss Durley. >> I >> Mr. Hair. >> Hi, >> Miss Smeer. I >> thank you everybody.