001I call to order this re well work session of the Oberlin City Schools uh board of education. Please call the role. >> Miss Gatson? >> Yes. >> Miss Garrett? >> Yes. >> Miss Dagel? >> Here. >> Miss Amecha. >> Here. Okay. Um I will entertain a motion to adopt the agenda for this meeting. >> Second. >> It's been properly moved and seconded. Any changes, additions, questions? Hearing none, please call the role. >> Miss Gatson, >> yes. >> Miss Garrick, >> yes. >> Miss Stagel, yes. Miss >> Amecha, yes. Sorry, I was ahead of things. And next, we have our study topics, presentations, discussions, facilities. Is the topic Dr. Hall? >> Okay, I think. Okay, this afternoon we have um facilities update for the board and we'll be discussing the 68 new facility update here from
002um Hammock Construction and our architects um TDA and Mr. D cola as well and we also will discuss Eastwood updates provide community and a borrow for Eastwood updates and also give a brief um information about Langston as well the future of Langston as well um this afternoon and I have a slideshow here hopefully it'll come up here we go um I'm going give the board a brief some brief um updates here u feel free to um ask questions we have like I that the construction company's here um and also the architects and Mr. Dola is here for 68 if you have any questions um during the presentation. First, we're going to talk about the um Eastwood provider on the board with Eastwood update. Uh with Eastwood um it's disposal of Eastwood property and before you
003you have information regarding district property disposal um guidelines and uh most of the board already know we've talked about this for probably several months. Um, we look at policy 730 in our board policy, disposal, uh, disposition of real property or personal property. And we also reference OC 3313.411, disposal of property. Um, both of these two um, documents or legislative pieces offer provide specific guidelines for school districts disposal of property. in disposal of the property. There's different ways we can do it within u as a school district. We're under specific guidelines. We just cannot give the property to an entity. Um the one of the first things we have to do is offer the property and um to uh for sale to a community school, boarding school, STEM school in the district territory are high performing
004community schools. Um so that's one of the first things we have to do with um the property if we want to dispose of it. um a high performing community school. That was just in the governor's um new legislation that went through and they actually defined what a high performing community school is. Um so inside your packet you'll see in there definition of what actually a high performing community school is. Um, previously before that that was never defined but now it actually tells you what are the guidelines to determine what is a high performing community school which we have not had any interest in in these areas as well. Another way we can dispose of property is through an auction. Um, if the value of the real or personal property exceeds $10,000, we can offer an
005auction to the property. So, this is another way we can dispose of property you may have. uh whether it's um Langston or Eastwood or Prospect. Another area we can go into are and these are brief summaries um of it, but you can look into the those reference points OC or the RC revised code. A private sale you can go into the value does not exceed $10,000. The property has been offered for sale at public auction at least once and has not been sold. So if we choose to auction a property and the property um no one's interested in there then we can also then we can move towards a private sale of the property and there's guidelines for moving towards that private sale. Another option is um a donation of the property. We could but
006those are specific guidelines. You just can't just give it to anyone and donate to anyone. So the board of educations are going to donate unneeded property to certain civic and charitable organizations. the value a property does not exceed $2500. So you cannot donate if a propertyy's $30,000 um you won't be able to do the donation fees. Has to be not to exceed $2500. So it has to be a smaller piece of property for that. We're allowed to trade the property as well which we did um which later we'll talk about. This is something we looked to explored with the college as well. Um we can trade the property. the board has identified a parcel a real property as determined is the needed for the school purpose we can authorize a trade for the property. This
007actually happened with the city and with Pleasant Street um the field there there was a piece of part parcel and piece of property there that the district needed um utilizing the Pleasant Street location. So, we traded um Pleasant Street School and that area there for the parcel that was on the Pleasant Street field that's there currently now, which you want to utilize for student space as well. And as stated earlier, these are legal um documents on Ohio Revised Code 3313.41 and uh revised code 4707 as well for those who like to reference those um documents as well. Any questions? I know we went through this several times before >> on the private sale part. It says value does not exceed $10,000. So then that means we wouldn't be able to use that for like Eastwood
008for instance. >> Yes. Because that would exceed the $10,000. Then we have to go through the auction process first. So once we go through the auction process or we may see the value may be nothing more than $10,000 after the auction point. I guess I guess auction probably tell us no one may be interested in it but hopefully it'll be it'll be done through the auction piece. >> Okay. >> So we have more options after um the auction happens. >> Okay. >> So that's something we can look into as well through legal um council as well. >> Eastwood's journey. Um we've been have and this right here is a little story of the Eastwood property how we've been working with it. how we've been trying the disposal of the Eastwood property, how I've been working
009with community members and different entities. Um, we moved in Eastwood in 2021, which actually long ago, but here you'll see um how long we've been working with the property. In 2020, the district um open a conversation with Oland Community Land Trust, conversation regarding the partnerships and funding. Um, we had a previous board member um, introduce us to the um, Oland Community Land Trust and we talked to them about the funding, what kind of sources they've had um, and whether they're looking into um, doing with the property if they had it. Um, so we've had conversations with them starting back in about 2020. Um, there we determined that, you know, the Overland Trust, you know, did not have a lot of funding available at that time. So we moved on to the next stage. uh we
010would love to have worked with them in 2020 but it was more or less the funding piece wasn't there at the time it was a timing piece for the funding then in somewhere in 2020 we started working with the college about the land trade um there's a parcel directly behind us in the south that we talked to the college about possibly using and utilizing trading um eastwood property for the that property behind us the parcel um behind us as We had um surveys done on the property. Um they went through the overland Eastwood Elementary. Um they had their team go through there. We've um had our attorneys talking in the whole time. So we went through about a almost a year process talking to them, engaging with conversations with them about the Oakland College um
011about trading the properties for um Eastwood. So they would end up giving providing us property and we would trade that property for them that they wanted to utilize as swing space for women college. Um they made a couple presentations before the city council. Um then we went through the process of trying to get it reszone um unsuccessful there. Um so we've been began dialogue with them about how else can we um operate the building. Um so after city council they realized it was the reasonzoning was not going to go through. So that was in 2020. So we weren't able to uh move forward with the Oakland College um land trade with them as we indicated earlier about that was one of the ways disposal of property. So that was a lot of time our time
012we committed into that trying to work with a deal with them too as well. Then we um met a person called Drew Sy from Liberty Development. Drew Sylley made a couple presentations for the board. He did some community meetings um um needed um to reszone for reszone the area as well. So he was interested in Eastwood Elementary and um utilizing that space for housing um and working with different entities um to have a future use for that as well. Um he had a couple of community meetings um as well informing community of what he wanted to utilize the property for. um some town meetings uh went through the planning commission um as well. Um but then he um decided not to go through after um he had a little resistance from um the planning commission
013and decided to u pull away from the project. But we worked with Drew probably from 2020 to 2021. Um for about a year and a half or so we end up working with Drew for a period of time. Um, and that right there was not successful. What we were going to do with uh Mr. Syling Liberty was a three-way trade. Since we were unable to provide Liberty with the U property is a straight out trade due to our restrictions, we were going to utilize the port authority as uh funneled through to work with them. So we would give the port authority work with the port authority because those one that's the entity that we're allowed to um trade with. So we will work with the port authority and give it to the port authority and
014the port authority would in turn um give the property to liberty development and that's how they could acquire the property during that time and um so we went through the process with them. We worked with the port authority they're on board with it um but however we u received little resistance and um this side of living development did um decide to back off from the project. Okay. Um so during that time period actually during that college part we started working with Drew kind of simultaneously with college above in 2020. So we put a lot of time working into both of those two entities. Um Oland Community Land Trust then we met with again back with Oland Community Land Trust. I received um email from them uh providing information saying hey by the way we're still
015interested in property anything we can do. So we once again um started working with the Overland Community Land Trust talking to OLT about regarding options that they would have um and we worked with them through city council and they actually helped and supported the resoning of Eastwood in about 2023 2024 the resoning of Eastwood which we needed to um need a reszoning of the property to um make it better more interesting so other so we can have housing on there. So they've worked with us and the community as well of getting it reszoneed um because they were still interested in it. After the property was reszoned then we continue to work with the overland um land trust college in the college. Um in turn what we thought about working with them on the project was
016um over the land trust would through a three-way trade we'll acquire the property once again through a port authority or a different agency um and then they would acquire the property and college would uh would rent the property off of the open land trust and that way um that will help the open land trust to maintain the property um while they um secure other funding for housing um for Oland as Well, however, then in 2026 or so, we found met with Oland um to land trust and the college um their direction kind of changed a little bit in about 2025. Um this year and towards the beginning of this year, um they were no longer interested in u the swing space they needed. they no longer needed the swing space at um Eastwood Elementary um
017for for their projects as well. So they said, you know, they were not long interested in that space piece as well. So um so we continue right now tonight we actually have overland trust here. So we've um right now 2026 currently now up to speed. Um we're currently still working with Overland Land Trust. Overland Trust uh we had a meeting about a couple months ago. uh they said they're working with CHN Housing. CHN Housing is uh CHN Housing Partnerships. They've worked with a lot of different agencies um all the way in Cleveland, all over about bringing um housing, affordable housing um to areas and they have tons of experience in doing that. I actually had an opportunity to speak with CHN housing representative um and they're currently right now it's waiting on a grant for
018to see if they're eligible for a grant to try to um utilize Eastwood and trying to um continue to do that three-way trade piece with um Oakland um community land trust and CHN housing as well. So right now where we are today with the property is um I know 2020 took you a long journey but 2020 to 2026 today uh we're still working with Overland Land Trust right now and um CHN Housing to see what we can do. We have a couple options of proposal the board for Eastwood um elementary that um that we could look into as well. Um unfortunately CHN Housing I believe is not able to join us today. However, we do have um Oland um land trust be able to provide a little information about that land trade to later on.
019Any questions and know we're out to get to here, but >> I just wanted to clarify that it's still 2025 and the 2026 is in the future. >> Oh yes. Yes. Um 2026 is there because we're looking at a grant right now in uh with the CHN. Uh they will not have definite uh they will not award that grant until 2026 in May. So we would not definitely know have definitive answer on whether this goes through with Oland Community Land Trust and CHN in 2026 of May. and they're requesting that we um continue to work with them and in 20 um up until May as well to see if the grant cycle goes through for them. Um CHN is seeking a grant that's changing their parameters. They're reviewing the grant changes now. They'll be able
020to apply for the grant in January and however they will not know if they u receive the grant everything not until um they get finalized in May. U but they'll submit the grant in January. I think I'm correct on some of those things. >> Okay. I'll let you guys clarify it up for um but I know they're going to apply for the grant here coming up. Um they we'll talk more about their CHN as well. Okay. Eastwood cost. Um, currently the cost of Eastwood, operating Eastwood, I want to provide the board with um, some information about Eastwood. Um, currently now we have staffing, we have daily visits, mowing, plowing, repairs, and breakins currently going on at Eastwood right now. Um, I know that we've had several breakins throughout the um to last through the through
021the summer time period and we actually had a couple of um uh for trespass had some charges on a couple of people as well for breaking in Eastwood which um I had a call from the city and asking hey you know what who's who's responsible for if somebody get hurt in there or something happens the district's still responsible for them. So we do have kids and some adults and things um breaking into that area as well. And also repairs, vandalism is happening in the building currently now. Utilities costs um about $9,000. >> Is that for the year? >> Gas, yeah, $9,000 for the year. >> Water, electric 5,000 for the year. >> Security about $1,000 for the year. What what is the nature of the security? >> Is that like a alarm system or >>
022We have motion detectors in the hallways and the doors. >> Okay. >> But if they stay in a classroom, we don't know that they're in the classroom unless they get into the hallways. >> So, we still have to have alarm system over there. There's certain things the building still have to have operational. Like um the boiler is still over there. It's ready to fired up if we need it. We actually have a boiler inspection going on over there. I think um this week or next week. So, we still have to maintain some things over there. We cannot just let the building um say we're we're done and just leave the building. Um even with the repairs um something breaks over there, we still have to repair it. Um call outs. We still have our um
023alarm system goes off. That'll cause our maintenance person. Our maintenance person have to go over there and still inspect the building. So, we still have a cost for them to go over there and check the building. At the same time, we also have um other cost, alarm costs, police reporting costs, um phone calls, um which came to my attention, too. It's also costing the city as well because they have to dispatch police officers to that location as well when they get calls from um community members, somebody broke in a sound over there. Um so, they're also um concurrent um have a expense with it as well. And we also have a liability cost too which doesn't have a amount on there but however um if something were to happen to someone in there the district
024still be liable for them. I'm sorry. Any questions regarding costs of Eastwood? All right. A few Eastwood options we may have. Um Eastwood district has considered a few options regarding disposal of Eastwood Elementary. Um we have one option we can do is um Oakland um the land trust take it over um take over Eastwood property and rent a facility until CHN is able to explore housing and grant opportunities our other developers. um if the Oland um land trust would take it over, we'd go engage with a trade with them with the port authority and they would take it over and then um the district would not be responsible for them and the Oberlin Land Trust could rent the property out to other entities um as well. And even if the district wanted to rent it,
025we can rent um rent it from as well. But we would um have that property and um we would not have the property anymore and it would turn over to the overland land trust. Um that's one option we can do. However, but the burden would be on overland land trust because they would not we have they would have to maintain the property um until the CHN grant possibilities come through. other options. We continue the district will continue to work with the land trust and CHA and explore other options which um once they get the grant finalized and if they get the grant and um apply for the grant and find information about the grant. So about May sometime we will know whether hey it's our they apply for the grant we should know sometime by
026then between January and May whether they were awarded the grant or not. Um, that's one option. Or we can work with them um on different other maybe a different land developer would be interested in working with them. That's an option as well. Or we can auction a property. District will work with legal to auction the property off. That was something we were pursuing earlier. Um that would take uh about 30 days um notice and it's a procedure and a process we have to go through to auction the property off. and Overland Community Land Trust. Want to give your opportunity to um we've been working with them and please come up and share um with them and we've been trying to stay we've been staying in communication throughout the whole process um as well and they've
027been working very closely with CHN um community partnerships as well because they they have a phenomenal job. >> Is that microphone on? >> Probably not. >> There it is. Yeah. >> Okay. >> Um, we understand that the school board has a very serious fiduciary responsibility to the community and um, you also have some new projects pressing. So, we understand that that uh, the time that this takes is is hard. I do want to let you know that we have been working during this time the attorneys for all three partners in the transfer uh have been drafting paperwork for the port authority, the school board, and for the land trust. And that took longer than we expected. The uh decision of Oberlin College to not use, not rent the property was a significant uh setback for
028us. We did work on some other options. We met with Liberty Development and Drew declined to be our developer. Uh does not want to do a development again here. uh but he agreed to act as a consultant and an advisor to us. We researched professional commercial property managers in hopes of finding another large tenant for the building. Uh we couldn't find one that worked in Oberlin. We were advised that once the Eastwoods building was actually demolished that we would have would have had developers lined up for us. Um, so we met with the Lraine County Community Land, the Lraine County Land Bank regarding demolition funds and they're overcommitted for this year. They committed to a million-doll project and can't give any promises for next year either. We studied HUD co-op housing funds, which could be
029used, but would take at least two years for a period of pre-sales and application. Um and we began investigating the possibility of renting out individual classroom spaces for artist studios, offices, storage rather than looking for one big tenant just become a property manager ourselves and there is some we found some promising response for that as a possibility. Um then a city of Lraine staff person referred us to CHN housing partners. CHN Housing Partners in Cleveland is a nonprofit developer that partners with nonprofit organizations in communities that they hope these these organizations know the community that they're in and ideally have some property to develop into housing. They're Cleveland-based, but they've been active in Ohio, including Lorraine and Yria, so they know Lorraine County, Detroit, Michigan, and Pittsburgh, Pennsylvania. They have experience with single family homes,
030apartment buildings, new construction and rehabilitation. They have extensive experience with multiple federal, state, and private funding sources, including and but heavily and heavily relying on LITC, lowincome housing tax credit funds for the largest part of the funds that they put together a capital stack for development. In fact, they are the nation's largest litec developer, the largest in the United States, right here in Cleveland. They have a staff of 250, 12 of them in real estate development alone. They've built over 7,000 affordable housing units, prioritizing seniors, people with disabilities, and the homeless in all their properties and all their projects. They're also experienced in historical tax credits, which might actually be be uh possible now that we realize that the land that Eastwood School is built on was once John Mercer Langston's farm. Yeah. Is that
031amazing? They worked with a number of contractors and an architect who knows Oberlin because he's done extensive work for Kendall. So he's worked in the city before with our city struct our city staff. We took the CHN two CHN staff on a walkthrough of Eastwood and they were very enthusiastic about the building and our vision. They remarked about the good condition of the building. It's in much better shape than they usually find. And they complimented the school district for their stewardship. For the first time, we feel that we have the possibility of a solid partner with the experience and resources to take on a project of this size. However, whether or not we go forward together is dependent on the rules and application project for the low-income tax credit funds. Every five years, those rules
032are rewritten. This is one of those years, and it's happened right now. While projects in less dense communities like Urban have been turned down in the past in favor of city uh projects, they believe that the new rules will be more favorable to smaller cities, towns, and rural communities. The timeline is in this month in September, a draft for the new rules will be released. There is a 30-day public comment period. So that's October. In November, they will publish minor revisions uh that they've made and any major that usually they said it's usually minor and the final rules will be released. Then in December, the community, the CHN staff will analyze those final rules to see if they think that together we can qualify and be competitive. We trust in their knowledge and ability. The
033person who came through to walk through the school with us was their vice president for real estate development and he used to write the rules for for low-income housing tax credits. So, and they are the largest in the nation in terms of these developments. So they know they'll know when they read them thoroughly and analyze them um whether or not we can apply and be competitive. In January, we'll submit an application or not depending on their analysis. If they don't believe that we're going to be competitive with this, u they won't submit an application. But if they do submit an application, they believe we had if that point they have the analysis that that uh make the analysis that we will be competitive then um they will submit an application on our behalf and then
034in May the applications are either accepted or rejected. They make the announcements then if accepted they see construction as a two-year process. So um I don't know if you want any details on how that how it works. We know that from the school board's perspective the transfer ideally would have happened a couple years ago. Um but as I said for the first time we feel that we have the possibility of a solid partner with the experience and resources to take this on. We initially when I looked at that I remembered yes when we we talked about it the first time and we just said we we can't do this. We don't know how to do this. Um but now we feel like we found a partner that is that can actually do this with us.
035So we're hoping that the school board allows us some time to try to make this a reality. Do you have any questions? >> Yeah. Um that all sounds great. Um, I'm wondering at what point would we not be responsible for the property anymore? >> I mean, if if it goes through in May, >> if it goes through in May, we would immediately take the property. >> Okay. So, we would we would continue to be responsible for it until May. >> If you know, >> if it works out, >> ideally for us would be May. >> We understand you have other pressing matters and and uh just things pressing on you. So, but from our perspective, May would be ideal because at that point the partnership between um the CHN partners and us would be formalized.
036We would form an LLC together that would actually receive the grant and and do the construction. >> I see. >> And just FYI, you know, that housing is their business. Housing is what we believe in. Uh and what our mission is um they um they really want to see this see a pro this go through. It all depends on these rules, >> right? >> Okay. >> Yeah. >> I would just add that we are really on the edge. >> Sorry, could you come to >> I'm I'm Liz Burgess. This is Barbara Thompson. I'm the vice president of the land >> and I'm the secretary. That's why I'm scribbling. But honestly, we are right in the edge of one of the best developers being able to take the new rules, which as you heard, a very
037experienced person and see if this can work. And they're not going to promise until they see those rules, they give it the analysis, and move forward. But this is our best chance for Oberlin to get what it's been waiting for. When you think of the number of schools that sit empty for decades and go down, this is a chance to turn this properly timewise into the housing Oberlin needs. We can't promise it till we get to this next stage, but I hope you'll give it that chance. >> I guess I'm I'm curious if you've all talked about redeveloping this in relation to the new lowincome senior housing that's being built on West College. No, we haven't. Um, we're curious about that project, too. >> Yeah, I just I saw that the it p it has
038one more round to go through with city council, but it passed its initial its initial planning. >> No, it's been reszoned already. >> Um, yeah, the Kendall's resoning just got >> passed at the last city council meeting. >> That's a different property. That's a different property. But this the West College Street is much further in the >> in the process. We're not really up to date on that project. I know I'm not. Um, I can say that although the tax credit program is designed for lowincome uh and for seniors, but it's um we looking at the Eastwood property, we're hoping that we can actually put single family I mean single units also on the property because that's five over five acres, right? So, not only could we develop the school itself, but around it and
039that we would allow us to expand the range of of income that >> um we can use that we could offer the housing to. I I do need to say I think that when this go if when when it goes through if goes through um I don't know if you know how if you care how tax credit work but people actually they sell community housing network actually sells tax credits to individuals who want a loss and Then that money is used for the development and those investors actually have a majority ownership for uh 15 years but they're silent. They simply are the investors. The ownership would be negotiated and the maintenance and the how it would operate every day would be negotiated between community housing CHN. I keep thinking their old name CHN housing partners
040and the land trust. >> The city's been in transition as you well know. There is no land trust successful across the United States that doesn't have cooperation from larger organizations, city, county, schools, in order to make any of these projects work. We have to get the cooperation and willing partnership. We're planning a meeting with the city manager as soon as he will put us on his schedule, but honestly, we're too small a town to have any organization do this in isolation. Um, we've been watching other housing projects come before council. What's happened to them? They've gone quiet. This doesn't need to go quiet if it gets the cooperation from county, city, i.e. schools as well. I, you know, I think everyone has to acknowledge this could sit vacant or be torn down and then still
041sit vacant. Uh, fortunately, we got the zoning. It's got possibilities, but let's get something built on it that's really needed and that is come about coming about as a result of the partnerships. CHN is a great partner if it works. We'll know very soon. give it that time um to have a local working with a very experienced partner in partnership with the schools and the county somehow um and let's get it done. Thank you. I guess I'm sorry I have one. I guess what I what I personally struggle with is that it's been empty for so long we can't rent it out to other entities to be in the building and you could. Um so that is that is that is my personal struggle. That's it. >> Any more questions from the board? >> No.
042>> Thank you. Next, we'll have information regarding um city schools and Oland Middle School. time and 6A project update. We'll have um Hammock Construction, our um construction um manager here, Hammock Construction, and we have Brad um Gilbert from TDA as well. And we're going to go over aerial rendering of new middle school and elementary school. This has been a project we've been working on for the last couple of um last year or so in the um developmental stage at first and they've been helping us making our vision come to life. This right here is just uh one of the renderings that we have of the tin leave what it possibly can look like but it may change as well. So I'm going to turn over to Brad. >> Good evening everyone. Good to see you.
043Uh you're seeing the uh rendering of the um existing elementary school in the foreground and the new proposed middle school in the background. We're in the room on the south side or you know you can see where we are on in in that rendering. Um, so the new high school and then >> any questions about the rendering or >> so let the board know this is so I know showing pictures but this is already changed with even though in east end where we got a turnaround and over there in that area so it's kind of a rough >> you know in process this was an earlier process >> so just where we are and as far as the schedule's concerned Um, we've finished the schematic design phase which is that's when we determine the size
044of the spaces and finalized their location in the building. Then we you approved that in last April. Then in um just just in couple last week you approved the design development and that's where we take those schematic designs and refine them get into greater detail. Hammond Construction and our independent estimator did an estimate. We reconcile those estimates and come up with a a cost projection. And since you've just approved that phase, our next phase is the uh what we call the GMP, the guarantee maximum price phasing package. And the early and that um that's underway. Um, we are and that's when you get into the real nitty-gritty like today we're talking to the district. Do they want three or four microwaves in in the in the dining room? You know, uh, where do you want
045a security camera? You know, really getting down into the fine points of of the building. So, that we were on course to finish that in December. And then Hammond will go through a very uh, you know, actually they're going to bid it. I'll let Jeff talk about that process and then once we get through all that then um you approve that package and we go into construction and I'll let Jeff talk about that in more detail. So to put a little finer line on uh what what Brad was saying is that um they're continuing on with the construction document. So that's the last phase uh what you approved at the design development that was the the third of the fourth phase. So, in horse racing terms, we're at the the third pole. Um, so we're
046we're rounding the turn and we're heading for home. While they're working on the construction documents, we pulled out the site development package. That's what uh uh Brad was referencing that we received um uh the 15th of last month. Um and we've been pulling documents together getting ready for bid and we're going out to subcontractor bids next Monday >> for that. Now the early site package um we'll talk a little bit about what's in there. Also there's going to be a bid event the end of October. We're also going to bid the um the concrete foundation package and then in uh February we're going to bid the building package. Okay. So um this what you see up up here right now this is the design development estimate and the column to the left is kind of
047a breakdown. Uh you can see the construction costs are in the gray um uh category there and then the blue is the non- construction costs and then the total is in uh in the yellow. So the budget is the 54,972 that was the original um uh square footage for the budget. The total is $30 million. You'll see our estimate. Uh the square footage is 62602. So the building increased by almost 8,000 square feet. That was the board offices and additional academic space. Um so um you know the the the GMP estimate is 27.5. That's our subcontractor cost. Uh we've got owner contingency in there of uh of 3%. So that's almost $800,000. Um that's for you know changes uh you know things that you you uh that that you might want during construction. Um and
048uh then there's our fee on that um on that contingency. So as we you know issue change orders there's a fee associated with that. So the total uh estimate is $28.3 million. Our soft costs are $2.6 million. So that's puts us uh a little over $31 million. So we're about a million dollars over budget. So we added about almost 14% more square footage and we're about three 3.35% over budget right now. Now that does not include alternates. You see the list that we have down here in the alternates. So, um there's there's going to be alternates in our bid package for the uh the connector piece from the middle school to the high school. The storage building, uh the bus parking lot, uh the east and north canopies, the uh south canopy is part of
049the base bid. Um it will be bid as as part of the building and then that's where the bike racks are going to be. So, they're going to be enclosed. So, that one is uh is part of the base bid. We've got a gravel parking lot. The city asked for um in their comments um you know, additional parking. So, we do have a alternate in there for additional gravel parking just south of where the asphalt parking lot is um on the design. Um the high school electrical uh hookup. Um, I'm not sure if the board is familiar, you know, how you've been briefed uh on this, but when we engaged uh Oberlin Power and we thought we were going to come off of the power pole where the high school was coming off, they informed
050us at that time that actually they were going to have to engage the district and let them know they've got problems with that service and that the high school is going to have to get off of that in the next coming years. So, we're coming off uh through the corridor there off of um Creekide. That's where our new service is coming from. And then at some point in time, the high school has to connect um off of uh that service and get off of the the current service that's coming off of Pleasant Street right now. So, we are going to in our early site package, uh, we're going to put conduits in over to that high school and then we're going to bid an alternate in the building package to pull the conductors in and
051do that switch, that change over. So, there will be an alternate uh in there for that. And so, you've got some time to to make some decisions on that. Um, and then there's uh enhanced electrical metering for the dashboard. So again, those items, those alternate items, those are going to be in the bid package when we bid bid it uh come the first of the year, but those are not in the $31 million cost right now. So what we're looking at is we're hoping that we have what we call bid day savings. we go out to the market um with with this package and that the um the market sees this building differently than what our estimators saw the building which means that we're hoping that the uh they see that for less than the
052$31 million and maybe you have 2% bidday savings. You can see you've got about $800,000 there. Maybe you you know dip into your your con uh construction contingency by couple hundred,000. then you're off and running. Doesn't allow you to build any alternates though, buy any alternates. I mean, so it would have to be a really, really, really good bid day savings in order to start, you know, you know, dipping into some of these alternates. If we bid this and the market sees it like our estimators do and let's say we're at $31 million, in order for you to go forward, you're going to have to come up with some additional funds. So that's where we're at right now. And again, that's our estimate. Um, and you know, that estimate isn't real until we bid the
053project. Now, come December, do we have the um the schedule by chance? >> Yes. >> Okay. So, this is kind of a good segue that I can talk a little bit about that. So, here's some milestone dates that we have and and what I've done is the the ones in tan are are just uhformational activities. So, we've got a contractor local participation outreach meeting in this uh room right here uh next is that Wednesday the 17th or is that Tuesday the 17th? Wednesday the 17th. So, next week um we're going to be in here for that. Uh the ceremonial groundbreaking we're showing that in June um first week of June next year. Um the weather's a little bit nicer and everything. It's kind of a soft date. If we want to pull that up, we
054can. I've been telling the team I think that you know we could get out there in March if you want but you know the weather's a little bit dicing and everything. So some some sometime between March and June we're going to have that ceremonial groundbreaking. Uh we'll have you know the site uh you know will be dirty and and we'll be working out there. So it'll look like a construction site. And then uh on August 29th of 27 that's the ceremonial ribbon cutting. That's when all the good stuff happens. So site development package that's our GMP1. So that is the first uh action that the board is going to be uh asked to take. Um and again we got the u the documents a few weeks ago uh in August 15th. You will be approving
055that. We're going to be bringing that uh to uh the board. I've got 12:15 on there. I'm not sure when your board meeting is um that that month. Um so I think it's around that time. Sometimes, you know, we ask the board to maybe have a special meeting for that or maybe we can line it up if we're close enough uh to whenever that date is. >> It's the 16th. >> The Look at that. Close. >> How about that? I like that. So, the So, the 16th, uh, we'll, you know, that that'll be so that'll be the first action on the site development package and then we're going to be mobilizing out there. We'll talk a little bit about what that what that mobilization means. Um GMP2 and again I mentioned that we've got concrete
056foundation. So on the heels of that um uh we're we're going to uh get that submission phase submission um on um November 3rd and um uh the board is actually going to act on that uh February 9th um of 26. And again, I know you don't have your 2026 schedule yet, so we'll have to play with that date and and see how that works out. Uh, but, you know, that's that's about the time we're targeting right now. Those contractors will get on site uh later in February. We're going to be cutting in footers. So, uh, our site development contractors are already going to be there. They're going to develop the building pad. These guys are going to get out there and we're actually going to cut into that building pad that they've developed and we're
057going to start pouring concrete for our footers. And then right on the heels of that, our contractors are going to come and they're going to start laying up block. So that's the sequence right now. We have to do that early site package and early foundation package in order to maintain our schedule so that we can meet our um completion date down there in green which is August 2nd of 27. So the third GMP that you're going to get and that's going to be the big building. That's going to be a bigger number obviously. um that's going to be in March of uh 26. And again, that date is is a little soft right now because you don't have your 26 um um you know, calendar established. Those contractors are going to be coming uh you
058know, the middle of March and uh then again, uh August of 27, you know, you know, a year year and a half later, uh we're going to be punch list in and training and then you're going to take possession of that building for the start of the of the school year. So, I think you'll have about a month into the building before school starts, depending on how you, you know, you schedule your your calendar there. Okay. Do you have the Okay, here it is. [Music] I got to get up here for this. So, this is our site. We're right here right now. So, this is where the building is going. So, this is our new access drive coming in. So, we're going to use I mean that's how it's going to look at at the
059end. So, we're going to be developing that road right there. We're going to come right up to base and we're going to drive on that and then the contractors are going to come back and they're going to put their base course and their work course on. So, that's exactly what it's going to be. This is going to be our layown area. We're going to have some construction uh trailers right here. There's a power pole right here. It's coming out. We're going to move it over here to power these poles right here. Um and then we're going to have a wash out area here. So, as our trucks come in and out, we're going to keep uh material off of Pleasant Street as much as possible with that wash out area. Also, in the contractor's uh
060scope, they're responsible for sweeping the street and things of that nature. And believe me, the neighbors in the city will make sure that we keep that street uh clean. We've got the memorial garden up here, you see, and we're fencing that off. So, we're staying away from that, but it still has access to it. So, they can still get access to it, but we've, you know, that road has is is uh coming around there. We have some trees that aren't shown on here that are coming out. So, we have some trees. We've got a couple that are outside right about this uh curve right here that are over here. They're they're nice large trees. Look like maybe sycamore or something, but they're extending over. Those branches are pretty large and they're about 11 feet tall.
061Fire trucks are usually about 12 to 14 feet high. So, we're going to have to probably trim those as well. >> Do we know what's immediately on the other side of that fence from those trees? >> Yeah. So, just north of the trees. Yeah. >> The apartments. >> Yeah. That's the >> those are those apartments. >> That's the apartments over there, right? Yeah. >> Right. So, yeah. So, your your property line comes through here up over and then straight down. So, what you see in red here, you can see the fence coming around. So that's that's the site that we're that we're capturing right now. This is our top soil. We have a temporary sediment trap that we're going to be dumping into here. We're expanding this. Um and what you see in blue here,
062and I've not talked to the team about this, but right here is our connector. So if this connector goes, when this connector is built, we're going to be, you know, moving this fence. So, if the connector is not built, this fence is going to come down here and then you won't be able to come out this door right here. When this connector is built, if it is, then when it gets enclosed, we're going to put a barrier right here and we'll reposition this fence so that that they can use that door. Then, I've got all of this in blue, too. So, the blue is movable. So, it's the type of fence that are just panels with the feet and then you put sandbags on them. I'm anticipating that there's going to come a time that
063once we get a lot of the work back here, this parking right here, because you're losing it right now, that we're going to be able to move this and give you that parking back. You'll be parking on base until we come back and put the permanent on. So, that's why I've got this in blue so we can move that around a little bit. Uh, but this is how it's going to look for the first probably five, six months. Okay. Then, we've got a gate here and a gate here. This is an emergency access gate uh for for fire and rescue uh should it be needed for for the site. But this is going to be where we're we're going. So the entire site's going to be fenced off and it's going to be locked. Any
064questions? And and right now we're planning these polls are going to come out at the end of the project. They're going to stay for temporary power and then that'll be the some of the last things that we do. We'll have that in the scope for our electrical contractor. Take these poles out back to here. There's a fence that goes along here right now. Right now that's planning on coming out the first phase. This we're demoing this. So, this is going to be gone as well, that old uh grand stands. So, that's going to be gone. And then that's going to open this up for for practice area here. These trees down here were clearing. So to to to allow the fields and then we're clearing these trees back here as well. >> So right now
065that fence sort of separates the road from those practice fields. So we're going to take that out and not replace it. >> Yes. Do you want it? >> I mean >> the the the thought was that that's an obstruction. just get rid of it and you know you you have a thorough fair there. I mean right now >> what what it's nice for is right now when people come to the games and they go inside the gate where they pay to come into the game >> and we lose I think the ability to do that if it's just open. >> Well, you guys talk amongst yourselves and let me know by Monday. >> Okay. >> Because No, that that's that's >> how much money do we save if we keep that fence? >> That's >>
066I know. >> Yeah. It's it's it's it's not it's it's not it's not a money issue. There's, you know, there's it's not big money there. It's just, you know, but you don't need to know by Monday, but it's it's in the project right now that we're taking that out. However, in the in the next few weeks, if you were decide, you know what, we don't want that. We'll issue an addendum saying that stays. >> Right. >> We also have the gravel area. You probably show where gravel. >> Yeah. So this this is that gravel area I was talking about right here. Um that so that'll be gravel. This is all asphalt here. And this is all asphalt going around. Um and what we're showing in blue here is I've just got a legend over here.
067This this means something to our contractors because this is the type of base that they're putting down. Um this is not as uh uh strong as this base. And then this green we're working around that building. So that's all stone as well. So, that's what we're going to be working off of our masons and everything. Um, while they're building the building, then our site contractor comes back and he digs all this out again. And then he brings in fill material and then up to grade and where there's not concrete walks, he puts in the top soil and seed. >> So, is the blue gravel where the additional parking is going to be or that's something else? >> Well, just this area right here. >> Okay. Yeah, this this we're stoning right now because for for
068construction, but this will be if this if we if we award that gravel, this will remain gravel base. This will all be grass. So, we'll take this stone out, too. And we'll uh we'll put in about, you know, 8 inches of of material and then six inches of top soil and seed it. So, one of the things that was mentioned by the city and also um community was they need additional parking spaces in my backp back there for soccer games and um so we decided to put some gravel back there for those additional spaces. We'll still have the soccer field operational um throughout construction and um our construction team and architects made it um very nice convenient for us to still have the games and things while we're there so we won't have to relocate
069soccer at all. And it does look like we'll still have a significant portion of the front lawn where the band practice is. >> Yes. >> Yeah. That's not that's not disturbed. Now, there there will be a period of time um Columbia Gas is going to be bringing a new gas line in here. Um you know, fortunately our sanitary is coming this way. We initially were coming this way, but we found a route. There's a there's a manhole back here. So, all of our all of our utilities are on site here except for that gas that has to come through here. So, there will be a period of time when there's some activity there, but then we'll seed it and everything, but there's no permanent construction going on up there. >> We also looked into the
070um where the ring road is, that little plot right there, a little land area, so B can, if necessary, to go there if necessary. >> Just got to space it out for him. So, we actually tried to see if a field fit there, but it >> that might be enough for 50 yards to put on a practice there. >> And I I and I saw, you know, I saw the football team out there and I saw some girls running. I think it might have been the cross country team there. I I noticed they were running around here. So, they're going to lose that that course. However, when we're done, this is going to be a nicer path through here because this is gravel. So, we're going to put a a nicer gravel access drive back
071through there. So, when we're done, it'll be nicer for them. But, they will lose it this time next year. >> Right. So, we're losing baseball, softball, football practice, and cross country practice. >> Right. Yeah. because all of the baseball field, everything is gone. But this this area will be available down here. >> Okay. So, football will >> they're going to move to the right east. >> Right. >> That's why we're where you see these these fields right here. The tree line actually is right in here. So, we're going to take those out. We're going to cut those that tree line back to, you know, to make way for that. >> And when would that be ready for >> like would that be ready for the fall season? >> Yes. That's one of the first things
072they're going to be >> that that is. Yeah. Yeah. FA phase one, they're going to come in. We're going to be doing the fencing. We have to drop the trees immediately. >> Okay. >> Uh because we've got to get them down after April one. You you're into the the migratory bat season and everything. And so we never drop shaggy bark trees after May or April 1. So they're they're coming down before then. So yeah. So this this will be part of that. That fence area was going to be part of that too. Um so we'll take those trees down, regrade, and we'll seed. So God, we're going to be there. So yeah, by by this time next year, you should have grass. >> Yeah, because we're we're not putting any fencing over here. You know,
073once we get those trees down, we're going to grub it out, bring in top soil, and seed it. Uh so, you know, in in four or five months, you should have decent grass there. >> Nice. >> But the rest of this area, you lose. And then this right here, these are these are two portable fences that we have, too. Right here is the uh Oberlin Electric is going to put a sectionalizing cabinet. So, they're coming right through that that easement area. They're going to put the sectionalizing cabinet there and then that's where we grab to come to the building. We're going to put another sectionalizing cabinet and then we're going to route around to right here with conduit. And so eventually, if this building stays, you have to come off of this line. This line
074has to go away. So, I think in the next couple of years, in an ideal world, the OFCC would offer you funding. You could build your high school edition, then you wouldn't have to do that. But I don't know when they're going to come with funding, but the conduit will be there in preparation for it. >> That was 25 years. >> I know. Five. Five of 10. >> Yeah. I think you have to plan for worst case. And I think, you know, right right now, we're putting that conduit in. Um, there's a cost associated with that, but it's not large. And I think that that's that's a wise move right now because if you don't put it in, imagine if this is all in, then you have to put it in, then you're it's going
075to cost you a lot more money. >> And where's the solar array on this? >> Right here. >> Okay. Y Okay. Then we're expanding this, too. This comes out here. So we had to make that a little bit bigger to accommodate >> Yeah. to accommodate that. Right. So that's all part of the work. But this is going to be, you know, we're bringing our utilities through here. We've got storm. So the storm comes right through here right now. We've got to grab that and we've got to route that around here. So that's, you know, we got as we got this building as close as we possibly could and still be able to work work the building. So, you know, we've got about 35 ft there. Um, and that's about the minimum. So, but again, my
076my hope is to to open this up whenever we can for you. those two in a drawing. We have a turnaround right here in this area here which will um eventually we'll have so parents and students be able to exit as well as go this way as well and also north or south. >> Yeah, it's a good point Dr. Hall because this is my site utilization plan. I don't have anything here because when they come back for phase two to put the asphalt in here, that's when they're going to do this. There's no reason for them to stone this now. But yeah, you it's not very well defined. But yeah, this gets this is a nice drive and you have parking here too and then the sidewalk. So it is a little bit bigger than
077what it looks right there. >> Questions? Any [Music] questions um for architects or um construction company or Mr. Dina provide enough information for team? Okay. Um next up is Langston Middle School. Next steps for Langston. Um, we talked before about the board as well. Um, get a reszoning. Uh, it's one thing we have to work with city council on and um, as our community land trust, I have to meet with the city council to uh, or the the new um, city manager as well. So, I'll meet with new city manager and probably one of the things on our agenda discuss resoning of Langston um trying to get that on earliest instead of later and make plans for that building as well. And then next after that be disposal of property. And we do we have
078to wait until we vacate the building for reasonzoning. >> We are using that property with the cops issue. Um that property is our um I want to say it's our um >> collateral. So until we get occupancy we can't vacate the Langston property. >> Right. But can we reszone it before we vacate? >> Yes, we can reszone it. just can't auction it off until August. Once we once we get the permit from the city to occupy the new middle school, we can hold the auction. >> Once we reszone it, it opens up possibilities for everyone to come in and say, "Hey, we like this for this or this." And >> then we can um you know, >> there'll be two in 2027 soon. >> Drew was very interested in Langston >> still. >> Yes. Um,
079and when it says dispose of property there, what does the word dispose mean? >> Um, just like Eastwood Elementary, we'll try to work with a land developer to utilize the property for some housing. Uh, we do know that's a priority for the community as well. And always been our priority too to try to utilize it for some housing. Um, and hopefully with the resoning, you know, bringing some more developers in like Drew who viewed it as housing opportunity for everyone. Do you foresee any obstacles to the resoning because there was a problem with the Eastwood resoning, right? >> Um, we're hoping not. The city is working on making it an easier process and hopefully that will be in place very soon >> in 2026 for us to be able to get it resoned. >> Okay.
080>> We've have started conversations with them as well and they understood the interest of um the importance of trying to get that resone as well. The council. >> Okay. And we mentioned that town a gall. >> Yes, >> we do talk about that >> all the time >> as well. And that ends facilities construction eastwood update and license update. >> Okay. >> Any questions? >> Any of that? >> Um I just wanted to clarify. So, all of the current plans are at the board office if anybody wants to go look at them. >> Yes, they would have to call and um set up some time and we can lay them out for um anyone like to look at them in one of the rooms. >> Again, they're not the final. >> They're not the final.
081They are >> the stage that we're at now. >> They're at the stage that we're at now. of the building is not changing. >> You're right. >> Yeah. And we also have to said too, like we talked this morning was um in like December, we're going to that point of no return where once the bids come in and once um you know go down our road of it's going to be more difficult for us to make some true structural changes within the building um without costing or without even without impact cost and also affecting the uh move in date because right now our goal is try to move in before school start. The more we start changing the building, more we start moving things around, we can end up passing up the window. >> You
082saw my reaction to just limit >> and what was the date for the start of the road? >> That's that's going to be February next year. >> That's February. >> February 26. >> Yes. First thing we're going to do, we're going to be out there and we're going to be those trees in the back. We have to drop those clear. >> Okay. Is that everything? All right. I will entertain a motion to adjurnn. >> Moved. >> Second. >> It's been properly moved and seconded. Call the roll. >> Yes. Miss >> Miss Gatson. Miss Garrett. >> Yes. >> Miss Dagel. Yeah.