Oberlin City Schools Board of Education Meeting - 05/27/2025

001Call to order this regular meeting of the Oberlin School District Board of Education. Please call the role. Miss Anderson White here. Miss Gadson here. Miss Garrett here. Miss Dagel here. Miss here. I will entertain a motion to adopt the agenda. So moved. Second. It's been properly moved and seconded. Are there any changes, additions, questions, or discussion about the agenda? Hearing none, please call the role. Sanderson White. Yes. Miss Gson, yes. Miss Garrett, yes. Miss Dale, yes. Miss Mecca, yes. Are there any citizens concerns on agenda items? Anybody sign up back there? One person. One person. Did you want to speak on the agenda item, ma'am? Yeah. Nope. Oh, okay. So, thank good. Thank you. All right. Thanks. Thank you for coming. Thanks for coming. You're here. There's nothing. Okay. Uh Okay. So, next we'll move

002on to news of note and presentations. Dr. Hall. Okay. Do we have a couple presentations from our students and athletic director and have an OpE presentation. But first, I'd like to thank um several people for helping Memorial Day celebration that we had or Memorial Day um commemoration that we had on Monday. Um the scouts did a phenomenal job helping out with us and also our overland band did as well. Interact club did a great job as well. Um Memorial Day is also a um an event that we work with the city and the college on. Our guest speaker was Tyrone and Wigs. Um he was phenomenal. Did a great job um honoring our our falling soldiers there during that time. um he's a member of the he works at Orland College and and also a

003veteran. Also like to thank our post 656 who were there as well who um also highlights that event. Also like to remind everyone that our graduation is this Saturday at Finny at 11:00 Saturday 31st. So we like for everyone to attend there and please keep in mind there's no air conditioning in Finny. So please dress appropriately for that event. Okay, first presentation we have is Mr. Jarvin and stop the hate and like to turn over to Mr. Jarvin. Mr. Jarvin, here's the controller if you like. Well, good evening uh board members, Mr. Reinhardt and Dr. Hall. Thanks so much for for having us and in particular having uh our students. So, we have a couple uh folks we wanted to to recognize. Um, so back in the fall, uh students uh in uh my my

00410th grade, 11th grade um and uh 12th grade classes uh participated in uh the stop the hate contest which is from the Maltz Museum uh over in Beachwood. Uh and they promote uh inclusion and diversity and antibbias education. Um so ju just a couple thoughts um here. Um so again their goal is to create the society where uh it's accepting uh inclusion of of everyone um respect for all humanity. Um and this year uh they have a a prompt every year uh kind of inspired by a quote and this was the the quote this year. Um despite all the troubles of our world in my heart I have never given up on love in which I was brought up. In life just as on the artist palette there is but one single color that gives

005meaning to life and art. the color of love. Um and so the focus was this this idea of love and being an upstander. Um and there were uh two students um Nicholas Stacker um and Roman Smith Hoy uh who uh placed in uh Nicholas was second place u and Roman Smith Hoy was uh third place. Um and there are approximately 3,000 uh uh essays and and poems uh that are submitted each year. So to have uh both of them uh recognized is really really fantastic and a testament to the great work u that they've done. Um and so I'd like to have uh Nicholas uh come up and and start us. So he'll be reading uh the the poems that I I put um on your on your table there. Hello. My poem is titled

006Imagine. Imagine a clawing monster grabbing any strand of nonconformity and unraveling a blanket of creativity into silent handcuffs of string. Imagine a flat plane ignorant to the third dimension, able to conceptualize bot experience, watching flight while grounded. Imagine a loyalty to initial conditions, perfect benile determinism ensured to remain constantly still. Or imagine a world just above the boundary of the constrained mind. A lone bird flapping its chaotic wings above the limits of hate. Falling and rising and constantly moving. And a naive boy looking up blinded by the lights of change. Confident fingertips steady against a shaking wind asking how does it fly. Good job. Thank you. Thank you so much, Nicholas. Um, next, uh, Roman Smith Hy, uh, will come up and and read another, uh, poem. My poem is titled Seeking Generational Freedom. I

007am curious. I am determined. I am free. That doesn't pair well with a cool toned west coast mother whose ancestry has taught that you must fake normaly. I am cautious. I am timid. I am free. That doesn't pair well with a warm vibrant Hispanic father whose family is a collection of brave hardworking jokesters. I am determined. I am cautious. I am free. That doesn't pair well with a confused young girl whose family is a collage of different values in life. I am loyal. I am strong. I am defiant. I am anxious. I am scared. I am fierce. I am loving. I am free. That doesn't pair well with a manipulative, abusive friend whose daggers sharpened family has taught them to break me until I stay out of fear. Not free. I am curious. I am

008determined. I am free. This pairs well with my devoted mother hiding colors under a blanket of gray, simply wanting her child to grow past generational issues and live their own life. I am cautious. I am timid. I am free. This pairs well with my loving father who knows that vibrant colors get tiring after a while and simply wants his child to learn to set boundaries and know when to take breaks. I am determined. I am cautious. I am free. This pairs well with a brave kid who is a collage of art styles who is a combination of many histories and generational stories. I am loyal. I am strong. I am defiant. I am anxious. I am scared. I am fierce. I am loving. I am free. This pairs well with me. A young gringa Latina.

009A vibrant yet calm and collected tapestry woven by a history of beautiful people seeking love, shelter, security, community, and freedom. [Applause] Thank you, Rome. Um, next up I'd like to recognize uh Micah Steagle. Um, she participated in the Just Right um creative writing uh program contest um and competed in two different uh competed in the regional u contest as well as uh qualified and advanced to the uh the state tournament. Um and in both of these uh they have uh three rounds um and and they have to write a a a short story, create a story um in each round. um at the regional and at the state uh she had a number one story. So in her in her group she had a number one story uh and was selected um twice. Um so

010just wanted uh if Mike if you would stand up just to be recognized. Um thank you so much for for having us here today. Uh really appreciate it. Uh and your support your support for our students. Thanks. Thank you. Thank you. Very powerful. Thank you. Next, we'll have a presentation from our athletic program, Mr. Zillich. Um, he's been doing a phenomenal job this year with our students. Good evening. Good evening. Uh, we're going to talk with Dr. Hall as far as finding a good time to come talk to the board and to the community. No better time in my opinion than at the end uh to kind of give some good numbers and and truly a good sight of what we've been doing this season. Um going from the start uh in no particular order,

011but it was just uh kind of off the cuff as we were myself and uh Miss Pearson were talking. Uh again, a lot of good things in this 2425 school year. Um but I did want to highlight a lot of the people that did the work for this. um between our game day workers, our grounds crew, uh my the admin staff as far as doing coverages, things like that. There are a lot of people uh in my first year that helped me out uh to make it such successful year. So, I I appreciate them. But going down the list, uh for the first time um for the season, we had our huddle cameras uh installed for in the gym and then for our soccer teams. This allowed our students and coaches to access film and

012our community members to access uh live stream. Uh so essentially if our grandparents and and whatnot couldn't be at the game, they could still uh watch final forms. At the beginning of the year, we started to do a soft roll out and at uh by the end of the spring, we did um essentially the main uh space to do eligibility. And so parents are allowed to do their uh medical information, upload their physicals, and essentially as coaches, it's a quick nice easy tap uh to to be able to get into that uh system to see the communication if need be. hometown ticketing online platform that gave our uh parents as well as our students the ability to get online tickets. But the second part of that is our season passes that we rolled out this

013year. We went to a change where it was an allseason pass. So for one cost uh both parents and students in the fall were able to get uh into any single Oberlin event. And then for the winter season we piloted uh piloted uh allowing our students uh 7 through 12 also in for free. So, they still needed to sign up, still get a nice little ticket so that way we can monitor who's coming in and out of our games. Uh, but with again great success as far as getting our athletes into the building um and trying to keep our our students here in Oberlin, new championship banners uh were unveiled in the gym uh during the winter season. Um, most notably, I think uh kind of consolidating our our championships uh our conference, district, and

014regionals to those banners, but then also highlighting some of the state championships that we have not been recognized in boys track and some of those runnerups. And so that was really cool uh to experience that update to the high school girls locker room uh similar to the boys side where there's like a gym locker room of sorts and then like kind of a more football team team room. We kind of made that same setup in the girls uh putting up an additional wall uh to separate again that kind of gym locker room versus the team room. New PA system in the high school gym. This is going to be unveiled uh to the public coming in uh for the volleyball season. Unfortunately did not come in for the basketball season, but we're going to have

015it ready to go for next year. So, no more portable speakers. We were able to uh have two new teams uh to our team list this year. We added uh we reintroduced a boys golf team. Um seemingly this team has been around, but not for the last handful of years since we were able to reintroduce that team. And for the first time, we were able to have a girls bowling team. Uh in the past, girls were able to participate in the boys team, but we didn't have the numbers to essentially get that full girls team. And this year, we did. So, that was very exciting. myself and uh Miss Dian Pearson, my assistant, uh we were working through participation tracking. This also goes up to that final forms piece, keeping track of our letters, the

016sports that the athletes were involved in throughout the season. And then just this uh not yesterday, but the past Monday, uh we hosted a coach beyond professional development. Uh this group I learned about uh through my uh AD conference in Columbus. It's through Ohio State and essentially a a group that focuses on the mental health side of coaching both for the coaches as well as for the athletes. And so we were able to bring one of their people in. Uh we did a nice little presentation, had some dinner with the coaches. Um so that capped off I think again a very successful season. And then upcoming things that are already in the works uh with collaboration with the tech department, we're going to be rolling out a uh platform called Sports Key. Essentially, this will

017kind of consolidate um and be a little bit more forward- facing for our community members to see when our gym times are available uh for rent and also our coaches uh to see like if it rains, right? Does anybody have the gyms available to them uh right then and there? So, it's a going to be a good software to bring in uh both a pro that I guess I think I have on the next slide, but uh we are able to play our baseball and softball games on the back fields here uh for the one last season before this middle school uh gets started. And so we'll be back at Hamilton Fields uh for baseball and softball next season. And finally, uh working with uh Mr. Randy Smith in our athletic boosters, um starting this

018Oberlin athletic history initiative. Uh this got started with the championship banners is going to the idea of record boards as well as uh a potential athletic hall of fame. Kind of more details to come. Uh but as far as community member and alum, Mr. Randy Smith has been a big part of that uh kind of helping out the the situation there. uh a couple numbers for you. Uh so when I came in during my my time, kind of the big question was uh athlete participation and what that looks like within Oberlin as well as across the LC8. Uh for the high school, as you can see, uh 160 unique athletes uh which is 56 and a half% of our student body. 96 of those are multiport athletes, meaning they compete at least uh in one

019more sport throughout their uh the 2425 season, which was 60% of the athletes. And 14 students uh were threeseason athletes, which I want in general, it's a very tough thing even in my position to and with a school district our size um to have kids participating in three sports, right? when we think about whether they're they have a main sport and possibly playing a club sport with that and obviously taking into account, you know, their music or drama commitments and their academic commitments. I think it's a real testament to those 14 athletes. Moving down the middle school, 88 students, about half of the student body, 46 of those athletes were multiport and then eight threeseason athletes. Uh talking with my fellow LCA ads, we're kind of in the middle uh as far as these numbers

020go uh with participation. It's just that then when we take a look at those numbers the as far as the hard numbers of that 160 and that 88 when we're the smallest school in the conference right we're still behind right 10 to 20 athletes compared to our other schools and so it's just one of those things but as far as like in the building and those percentages are on par uh with our LCA uh other schools and then just highlighting a lot of successes throughout the entire season. Uh boys girls soccer volleyball and just baseball this past Friday uh won their first round playoff game. Baseball plays again tomorrow at Ritman um in the district semi-final. Girls cross country were the LCA runner-ups. Girls basketball, our seventh graders uh were the LCA runner-ups. Nice exciting

021season for them. Girls basketball, uh and these next two kind of highlighting some of our first year head coaches. Uh coach Howard Chambers got his first career win against Open Door and Coach Crystal Hartorn got her first career win against Cleveland Central Catholic uh this past spring. Uh baseball and softball again played their last seasons behind the high school and so it was nice to kind of do like a a vintage jersey night with the baseball team um and kind of recognizing those fields on senior nights. And then finally uh track and field very busy uh season uh starting off with um the district meet uh last week uh our boy uh Brandon Lock and the 400, our boys 48 qualified for the regionals and then all essentially our girls sprinters did a fantastic job

022across the board. all sprint relays qualified and then most notably our girls 4x2 not only uh meet record uh at the district meet record at the conference meet but set the division three state record uh so all time um so now their their names are in the history books uh for the state and more to come uh they're running starting to run tomorrow at North Royaltton. Thank you so much. Did I put a nice little question here? Yeah. I'm just curious as to where do the girls play u bowling. So they practice over at the college at the college lanes and then their both for the boys and girls for that matter. Um and then both are their home lanes or Redmond in Lorraine. Oh okay. Is there a girls golf? There is not a

023formal girls golf team because of the numbers. Uh but we did have two uh ladies participating on the boys team this season. And then as far as the early numbers, we have two more coming up that are going to be participating. Yeah. And how many do we need to have a dedicated girls team? Uh scoring five. Uh scoring four. Uh yeah, sorry. I should say four. Scoring four. And so four would be the minimum. Any other questions? Yeah. And it uh continuing on the conversation, it is a bit tough. We uh we have 20 signed up, but 12 just denoted as like full-time golfers. Um so we had a lot of interest this past season with a couple of our football players and soccer players that started off and since the golf season starts like

024two and a half weeks earlier than the other sports, they were able to participate in the early part of the season, but then they had to uh they all chose their other fall sport and so they kind of primarily did that. So, as the coaches and as we're talking about numbers, that's kind of an important thing for me. Like, do we have a sustainable team throughout the entire season? Thank you. Thank you. Appreciate it. Great job. Thanks. Okay. just certainly impressed with um our academics and also athletics from our student athletes been doing a great job. Next, I have um I like to do a presentation on a high evaluation system. Uh this presentation is 50,000 foot view of how we evaluate teachers and administrators and some of our staff members. Um so this um

025it's a brief one. So there's more comp it's more complicated than what I'll probably give you. I'm just going to give you brief information today of how that works. The how evaluation system is how we evaluate our teachers um from OTS it's what stands for probably use a couple academics like in education we all use those words use those there um calls OTS Ohio teacher evaluation systems um and Ohio school counselor evaluation system oz and Ohio principal evaluation system OPEZ so those are the three evaluation system we utilize evaluate our teachers and also our administrators and also our counselors as well. And on top there, you'll see the house uh state board of education. Um administrators have to sign in to um complete evaluations for all three of these um individuals too as well. So

026we have to sign in and follow and put place the information inside of this system. Ot is a teacher um negotiated agreement. We utilize that piece for the OTS system. um the Ohio evaluation system for um for the teachers and also O says is for the guidance counselors and we utilize that for the social workers as well. OPEZ utilize that um evaluation system for the principles, assistant principles, director of people services, director of curriculum instruction and special programs and director of student family support um our athletic director and operations director. So that's the system I utilize to evaluate um the principles, assistant principles and people services. Most of the people under OPZ are the ones I evaluate except for the two assistant principles which are corre curriculum director evaluates. There's also a fourth evaluation piece

027that is there are others. So we have um some other individuals which is part of the union that's not under the OTS piece like school psychologists are um our non our non-representative staff like our secretaries and people some people in central office. So that's a separate set that we have to utilize as well. Um those are forms that we utilize for them to evaluate them. Um of course if we're evaluating anybody union have to be a negotiated agreement. So we have to um choose a form and we have to utilize that form to evaluate them. evaluation components. The components of evaluations, you have the OTS and OPEZ. Um, originally it started off with OTES 1.0 and now it's 2.0 and also our our administrators have OPES 2.0. So, we're up to 2.0 now. Um the

028framework provides um I'll go into more of the framework later but it also provides um standards um domains um certain criteria that we have to provide that we have to evaluate the teachers on. Um the framework is approved by the Ohio Department of Education um as well. So those are things that we have to automatically um evaluate them with far as the observations certain ones we have to do with them. high quality student data. That's a component of the evaluation piece for our teachers um um also um for our or for our counselors and also for our um our principles as well administrators as well. High quality student data is evaluate evaluated use data to inform instruction and improve student learning process for determining uh a process for determining the HQSD high quality student data.

029It's not just um individuals can pick well I want to evaluate on this test this test. It has to be proved by a system first. So the teachers um will have to go through an evaluation system where okay fine that's a group of teachers group administrators will prove what they can utilize as their high quality student data. usually it's quantitative data that we utilize whether it's a certain test whether it's um our I ready or ready those components but there has to be go through a process for that it's not just um just proving one thing or another but the committee has to approve that piece for them to initiate it as high quality student data the state creates a criteria what determines high quality student data so you just can't say well a spelling

030test is going to be my high quality student data so the state kind of gives you certain things that can be there. Um, a lot of times it's more quantitative data. So, it's more like I stated before complicated than just I'm just going to choose this and this. It's a committee um ensuring that you know it's evaluative of the students progress. Um item three is performance evaluation rubric. Um the rubric define um you have ineffective teachers and those who going through the uh the evaluation system can be um graded on effective, developing, skilled or accomplished. Those are the three ratings that they can get or sorry four ratings that they can get and it gives you a criteria of those ratings as well. Professional growth plan. Everyone that's completing a high evaluation system will create

031either a professional growth plan or improvement plan. Professional growth plans are a teacher or administrator saying these are some areas that I want to grow on whether it's um improving discipline or um my skills on um of staff meetings or delivering instruction or soft skills like to um work on as well. So the PGP professional growth plan are determining by the evaluator and also um evaluate T. So they get together look at the data and it's more of a process of saying hey okay this one I will grow on this what I've noticed. Um the improvement plan is different the PGP is a little different. If we notice someone is having um difficulty some areas we may want to put them on improvement plan um to say hey maybe these are some critical areas that

032you need to work on. So if we identify an administrator or a teacher or um someone with an OTS op um there's a certain criteria that you have to you can put them on improvement plan for. You can't just say hey today I'm going to put you improvement plan. So improvement plans are done um fairly where there a history of um areas may want to be identified to saying hey he has a history of problems here I may want to put him on improvement plan but a specific criteria for that to happen to place someone on improvement plan and objective of improvement plan is never to um let go of individual but it's also to to monitor and hopefully they improve required educators evaluation training Not everyone can evaluate teachers or principles or administrators to

033be credentialed as an evaluator. Inside a high evaluation system, there's a list of individuals that are qualified to evaluate teachers and evaluate principles um to to conduct these evaluations. everyone that's able to evaluate teachers, our principles, our administrators, um they go through a one to three-day training that they have to go through and also have a uh to pass a test, an online assessment as well. Sometimes people don't pass a test to evaluate them. They have to keep taking the test over and over again to to initiate evaluation piece. So, it's just um average person off the street cannot just come in and say, "I'm going to evaluate this person." But you have to go through a a a recognized program to be able to evaluate teachers and administrators. You also have to renew um

034your evaluation evaluation credentials every so often, whether it's one year or two years that you have to renew them. So in order to evaluate a teacher and administrator and even a counselor, you have to re go through the step of renewing them. So to go through the step renewing them, you have to take a test again. So you have to pass that test in order to qualify to do the to conduct the um evaluation on them. The evaluation format, they're very similar for teachers and administrators as well. Um you have domain, standards, indicators, levels of performance for them. For OPES standards, these are the OPES standards. There are 10 standards in OPS. The domains are listed to the left. leadership, learning, um, culture, management, and you have the standards, uh, one to one through 10.

035Now, you work with them. You don't have to fill out one through 10 on someone that you're evaluating. Even a teachers wise when they have their own different standards, they have to go through. These right here right now are the OPEZ for principles or administrators. Um, so for example, if you have an administrator that just may be doing um, ethics and professional norms. So you may want to be developing in certain areas of that too as well. Um, so but you don't have to have a standard two or have to complete standard one through 10. Somebody may have a standard two, standard four, and standard six they're focusing on during an observation period. And that's determining at your pre-conference that you have and working with your administrators also your teachers. So the whole process is

036very very collaborative. This is an example of the OPES rubric that we have to follow. So when evaluating principles um do you have your standard there? School improvement is one of the standard standard number three. And it'll give you a criteria there onto the left of what that means. Um the indicators you have in the middle there. Um standard three have 3.1 3.2 3.3 and 3.4 and you have the levels of performance here um from ineffective to accomplish um are the grading scale forum. So some of these areas here like school improvement you have indicator um 3.1 3.2 3.3 and 3.4 four um I may evaluate a administrator and they're in 3.1 the effective educational leaders develop and then I'll have to find and go through the criteria whether the administrators are ineffective through accomplish

037in 3.1 now I may evaluate the administrator on 3.1 or 3.3 or 3.4 four, but it's still in that standard area. So, within each standard, you have indicators. You may have four or five indicators or one or two indicators in there that you had to evaluate them on. So, and you look at a criteria for accomplish. And even before we even start, our administrators start a process. We even go through the rubric and a exercise of saying what is accomplished? What is it like between effective? What it's like between developing and skill. In order to receive the credentials, you actually have to watch a video of teaching or an administrator, then you have to grade them and then you have to align with whatever they they felt during that video of we felt this person

038was accomplished and we have to kind of grade them on what we feel that person is and it should be aligning. So if you don't align it right then you won't get your um credentials. You look at a rubric on accomplish. Now this is you know accomplished. We always look at accomplished. Everyone wants to be accomplished. But skilled developing those are not bad things to be um accomplished. Ministry develops the capacity of staff as leaders and utilize an effective collaborative structures that promote disagation um of data that clearly identifies areas of need and expose the root cause. A lot of times you know it's accomplish is more um a routine basis. This person is doing this um almost almost every other day. You're seeing this constant for this person in accomplished realm. Right here is

039the OTES similar format. So they try to align the OPES OE test and OS um evaluation kind of together. So you have the domains, you have components, you have ineffective developing skill accomplish levels of performance are consistent from OTES, OS and also with um OPEZ, the teachers, the counselors and also the um the administrative one as well. the evaluationbased evaluation um evidence sorry of evidence-based evaluation it's just not something that you say well um this person's administrator or teacher did it one time or two times it's multiple times there's a certain criteria that we have to go through which I'll talk about in a minute here um it's multiple sources of evidence evaluators gather evidence from various sources including observations student data stakeholders feedback um and a principal self assessment it's all the data getting

040together to make a holistic assessment at the end of the evaluation periods that we do the observations and the walkthroughs. We put them all together and we create a holistic assessment or holistic evaluation based on this information or observations that we see and information data that we have. Then we'll make a final holistic assessment to the um put it in the system and we go over that actually with the teachers too or with administrator Now a lot of times you see our administrators and our teachers um go through the process and saying hey it takes a long time. Now all the it depends on what level of teaching you're at whether you're um receive skilled or accomplished last year depends on how many observations you get. For the most part there's a pre-conference then you

041have to go you go over that with the teachers or with the person you're evaluating. Professional growth plan you go over that with them as well. formal observations. You usually do two formal observations, sometimes one depending on um whether teachers was rated skilled or developing or whether they were rated um um accomplished or not. That may lower their um how many formal observations they have to do, but normally it's two formal observations of 30 minutes. So you match all the teachers in the district or most of majority of them. Our our principles have to go into the classrooms at least twice for 30 minutes. Do a pre-conference and a postconference with them. Also meet with them about the professional growth plan or improvement plan with them at the same time. We also do informal observations

042what are called walkthroughs. So we may walk through several different classrooms. Usually there's anywhere between two to 10 to 12 walkthroughs that we put in the system. So occasionally we go through in the morning time may do a walkth through um or sitting on a meeting or a teacher based team meeting and say you know what I'm going to consider this a walkth through. Now when you do your walkthroughs um it's not mandatory but usually go over reflective period with them. Um a teacher you may walk through the classroom and say in the morning time I'm just going to walk through see how it's going. Um then you take notes and you meet with a teacher and tell them look on this walkthrough I observed this. But that's also um like I said anywhere between

043two to um 10 to 15 or so walkthroughs they may do with individual. Same through administrators. Um all those individuals I um conduct the OPEZ with um I I do walk through their buildings um talk to them about the walkthroughs whether I'm observing morning activities um uh coffee chat. Um a lot of times parents see me in coffee chats and see me at different things with the principles. those times are pretty much I'm observing them at the same time. Okay. Um administrators um performance evaluation rubric. They have to go through the rubric and then we have to align what we saw with um where does it fit in the rubric at whether they need help in this area whether it's not whether it's skilled or developing in certain areas. Of course you have your student

044growth measures your final sub conference you have as well the student growth measure student growth data is a factor in overall evaluation. So we looked at all of the evaluation pieces, our our data on our students too and those are evaluative as well. So the way we look at our um kindergarten readiness exam, our um OST data, we look at I Ready data, we look at um different datas from quantitative to qualitative data, we look at youth truth data. All those things go into um the evaluative piece as well and we discuss those with our teachers or whoever we're evaluating, our principles as well too. Then all this information data comes together. Then you do a final holistic rating on um that individual as you're um that you're um evaluating and it comes with a

045conversation with them and the conversation sometimes lasts about an hour or between an hour to two hours with them. Um for sometimes my administrative team I actually have them do it like a binder and they place artifacts inside that binder and what happens is with different components in there and they'll go through them. Okay, fine. This is some things I maybe didn't catch or didn't see. Maybe um there was a couple administrators that I didn't see a couple of um events that they attended. I wanted to see them. I just didn't make the time to do it. I just had the time to do it. So um they would have it in a binder and show, okay, doc, just write what I did. This is what I did as well. We always tell them to

046in the binder. I don't want to see 50 U staff meetings. I know you're doing staff meetings. So just make sure there's not just pat up your binder. So just um I like to see one or two examples of artifacts that you're doing. And that concludes our evaluative piece um that we work with our principles or teachers or our counselors on too as well. And we also evaluate OPC staff. Um they have a different criteria that we evaluate them on like the cleaners and custodians as well. So we conduct all those evaluations on our teaching staff. That's why you see a lot of our principles saying, "Hey, I could use some help because they're evaluating um these individuals." Um, even at times I I'm still able to evaluate teachers, I still have my credentials. Mr.

047Ryel does um and Mrs. Baker does as well. So sometimes when our uh principles are out for extended leave of time or something happens, um we step in and evaluate teachers too if needed. I think our staff would rather have um someone internally evaluate them than somebody externally evaluate them because we know it. So um that's why we keep our credentials up especially in central office so we can step in and conduct those evaluations. Um, you see our teachers, our principles probably average anywhere between 10, 15 or 20 or so evaluations. Um, I say flip, but 15 or 15 to 20. So 15 to 20. She's doing the halfhour observations, the conferences, pre-conferences, postconferences to 15 to 20 individuals. 15 to 20 per year. Yes. Yes. Um, and then I'll do the administrators and the

048principles. So I'll probably do about maybe seven to eight a year uh with the same process with them. So we're constantly doing evaluative pieces. It's a lot on them. And um then we have those conversations with our teachers and that may take a half an half hour, maybe an hour or so, maybe two hours it take. So we have to set that time aside between everything else we have to do to make sure they get evaluation evaluate pieces. That's 15 to 20. That's just um Mrs. Weber's doing it, but we also she also has an assistant that's also doing as well. So we always So, does everyone get evaluated annually? They get some form of an evaluation. Yes. Some form of evaluation. No one gets a year off. They get some form unless um they're

049retiring. And then uh they do 50% of the year, then we have certain criteria where you can say, you know what, we can stop. Um if they're only here half a year, a certain amount of time, then you can say, you know what, they're not here enough. It's okay. Um fortunately, Mr. arrival on some of the retirees on here submitted a little later so they still have to go through the evaluation process. Um so everyone gets some form of evaluation whether it's Oopsy or anyone everyone gets evaluated every year. Did I do a great job my administrative staff and Okay. Okay. And that's concludes how we um conduct our evaluation with them. Any questions? Okay, thank you. And next we have our facility update. Our facilities update. Mr. Ival, this will be Mr. Ival's um

050right, facilities update. Good evening, folks. How are you? Happy uh May already. Uh we do have some things to to talk briefly about tonight. um and bring for full circle. So the cafeteria RFP, we talked about that last month. Um Bob has done a great job uh collecting those RFPs. We did have the walkthroughs where if companies wanted to submit a proposal to us, they had to come walk through the facilities. We had six show up for that week or so ago. Uh of those six, three of them actually submitted proposals that met the guidelines. So I know moving forward I think June 3rd we're looking at you're looking at um interviewing three of those uh companies. So the committee uh has been selected and I know that I think people who have been invited

051have gotten an email on that. So Dr. Hall and Bob will be we'll be taking you through that again with the goal of uh the June board meeting uh selecting a company which will move us forward for our cafeteria management. Um, it wouldn't be a update without an Eastwood update. Uh, it's it's still in the same place it's been. The Overland Land Trust is is interested. Uh, they trying to work out not the deal, but necessarily the details of the deal. Uh, Dan Dakola has been instrumental in trying to push that forward. I was unable to complete that, but Dan uh, again has it on his plate to move forward with that. Um it nothing has changed other than trying to get the the sign offs on it. So and when you say that just

052for clarification, we're still we're waiting on the port port authority. Yeah. The the the legal documents, right? The letter and the legal documents of who's going to take care of what and what that third party is. So the port authority, again, the first port that we worked with didn't feel comfortable in uh their ability to to tackle that. Uh so we went with the company that we were going to work with originally uh the Port Authority and and they again have experience in doing these three uh school deal not school deals but three people deals three company deals. Uh so we're just again with attorneys going back and forth and um you'll have it soon I hope. I don't know Dr. Hall with you you've been a little closer than I have. We have three

053um attorneys currently. So you have three attorneys all working together on it where you have the um the port authorities attorney and you have our attorneys and you have um the land trust attorney. So all of them are training things back and forth and documents and having them sign. Okay, you got to change this. So it takes this legal it takes a little time. We want this changed and not really but so all communicating back and forth. We we're hope to have this done um more solid deal mostly over the summer fees. Right. And when you change that third party, then you change the attorneys that they're working with and you basically start all over. Yes. From a voice of experience. So there is there is still no end in sight, but we are inching

054closer. Yeah. There are everybody there are interested parties and it's just a matter of coming to shaking the hand and getting it finished. the the goals of the district are still the same goals it's been and the goals of the land trust again with providing housing. Uh again, those are all still there. It's just a matter of finalizing it and getting it where you want it to be. Um summer cleaning and updates to the schedule. We've got that rolling. Uh it's going to start as soon as next week. So as soon as the students and teachers get teachers never get out of here. Teachers are here all the time. So, we'll be cleaning around them as they're picking up their desks, but uh we're getting started with that all next week. Um we've hired some

055summer workers to come in and help uh to give some more support if the cleaning if the cleaners weren't available this summer. So, typically, you know, the evening cleaners um have time off in the summer as well, like teachers do. They work a couple weeks after the school year and a couple weeks before the school year. And we do give them an opportunity to come in and work over the summer, some part-time hours. Some take us up on that, some don't. So again, we've uh offered that to some people at Sub 8 and have some people coming in to do that. So should have plenty of help this summer to get a lot of things done. Um but they will not be installing air conditioning at the high school. So we've contracted out and you'll

056see that on your uh agenda coming up. Uh couple of those spaces we still don't have air conditioning in the high school. The choir room and the band rooms been 100 degrees forever. Uh and we've moved forward on some mini split units with that. And that's in front of you tonight with uh air conditioning, the choir, and the band room this summer. I saw that the multi-purpose room is not included. So, not at this time. So, we're still trying to get that done uh as far as costs and projects and and hopefully the following summer you can kind of piece that out, but it's it's kind of been left off this time. We did look at it u but it's the multi-purpose room is largest larger room. So, with the choir and a band room,

057both of those two are being done this summer. And with the multi-purpose rooms actually will require a couple more a unit, another unit in there. So, we decided to do those two rooms and next summer we'll work on those other the multi-purpose room. So, it is in our mix to um in phase two of that project to get the multi-purpose room. Yeah. No, it's that's good. So, that's really all I've got tonight. Questions? Do you know what we want to ask you? But I won't. I appreciate it. And again, I uh my retirement resignation is on the agenda coming up. Um it's just time. It's 32 plus years for me in education. Um over 17 here in Oberlin. I can't believe I've been over half my career here in Oberlin. Um I've had the pleasure

058of working with a lot of your children. Uh and again I just want to say thank you for again allowing me the opportunity and the trust uh to be here for so many years in many many many capacities. Um Overland schools are in a great place. Uh you've got good people in charge. You've got good hires uh to progress things through for sure and I feel great about the people who uh we put in place to to finish up. So, um, the reason I kind of did it now, I would have been 33 years halfway through. I'm kind of on the half year cycle because I subbed and coached my first year out for half a year. So, I was going to go until next January, February. U, but thank goodness the state teacher retirement

059board changed it, moved it down another year to 32 years for unreduced benefits. And they did that just before Easter. So that kind of sped up my timeline to say, well, if I can go unreduced benefits and uh I'm going to go at the out at the end of this year. So again, I just uh just the timing. So I appreciate it though and thank you guys all for sure. Thank you for all you've done for the kids in Oberlin. Thank you. Thank you. I know. And I want to say thank you for your willingness to step up and wear different hats. He worn a bunch of different hats just since I've been on this board, let alone since my children and my family came to this district. And then I always give Mr. Io

060a lot of credit because my oldest son was a handful and when he came over to prospect as the principal, he was a breath of fresh air. So thank you for everything that you have done over all these 17 years. And as much as I want to vote against this, it is your decision. Let me retire right now. I completed my contract. Let me retire and some and some. So, thank you. For sure. Thank you guys. Thanks. [Applause] That concludes my report. Thank you. Okay. So, I will entertain a motion to move to executive session pursuant to revised code 121.22 22G1 to consider the appointment, employment, dismissal, discipline, promotion, demotion, or compensation of a public employee or official. So moved. Second. It's been properly moved and seconded. Are there any questions? Any discussion? Hearing none,

061please call the role. Miss Anderson White, yes. Miss Gatson, yes. Miss Garrett, yes. Miss Dagel, yes. Miss, yes. Okay, we will go into executive session and then we will return to regular session shortly. Denied. everything. He said, "We found something for you to do." Hey, Jim. In the conference room, there's a nice water spot. Yep. Waiting for you. I think the air conditioner plugs. It's o till Friday. Yeah. Like stick it on the water spot. He's got a coat of paint. Okay. I'd like to Are we We good to call back the Okay. call the meeting um back in the session. So, I'll entertain a motion to return to regular session. So moved. Second. It's been properly moved and seconded. Did you hear the second? No. It was short. Did you? Yeah. Is everybody's mic

062on? Yes. Yes. Uh, okay. So, any questions, concerns, discussion for that motion? Hearing none, please call the role. Miss Anderson, right? Yes. Miss Gadson? Yes. Mr. Eric? Yes. Miss Nagel? Yes. M Yes. Okay. Next, I will entertain a motion to approve board items A through D. So, move. Second. C. Oh, is it C? I'm sorry. C, not D. C. moved. Well, you know, there's different they're separated out. So, A through C. Who moved? Sorry. B. Okay. Second. I moved. I second. Okay. Uh, it's been properly moved and seconded. The three items are approval of the April 22nd, 2025 regular session minutes. Approval of the resolution authorizing the treasurer and the superintendent to act on behalf of the school district board of education related to the construction of the new middle school 68 building and approval

063of the mutual letter of support with the city of Oberlin and Omega development group. Um are there any questions or discussion? Do I need to read the resolution? Okay. Any questions? I guess I'd just like to have a a small discussion about what the letter with the Omega Development Group is. Yes. And I Let me pull up what I have to share. So that is a letter of support for construction that is going to occur in the southern part of the city. And give me one second so that I can give you some more details. Okay. So, it is a development that is located off of US Route 20 and State Route 58. Uh, it's kind of near Walmart and it includes mixed use facilities. So, um, it's a very large parcel with let's see

064a recovery home, multifamily housing, town houses, and retail. And there's going to be men recover men's recovery house with beds, 16 parking spaces, a women's recovery house with 26 beds, and 14 parking spaces, and a manager's home with three bedrooms. is going to be a multifamily housing which has 120 total units. 48 of those units will be onebedroom, 48 will be twobedroom, 24 will be threebedroom with a total of 193 parking spaces. There'll be market rate town houses. There'll be 144 of those with one, two, and three bedrooms. And there'll be 232 parking spaces associated with that. And then there'll be 28,200 square feet of retail space with 134 parking spaces. It will also include a community garden and dog park with parking spaces uh 26 parking spaces. So, it is a project that is

065going to provide mixeduse uh housing as well as retail uh for the Oberlin community, which is something that we've talked about as a board for a long time and we're actually working to try to support with our Eastwood project, but we haven't been successful yet. Um, this development company, Omega, is asking for the school board to sign on to just being supportive of that development. Um, do I have? But let's see if there's anything in this letter that I also the property is specifically located at 14868 state route and it just gives a general summary of what I just stated in detail. And it will provide an economic stimulus to the city through the addition of retail operations and increased income tax basis, the provision of public utilities and real property tax revenue, which we

066could all benefit from. The resulting revenue will benefit both the city and the school district. In addition, the anticipated income range of residents within the development will facilitate diversity within the Oland schools and the Oland community at large. Um, and I already talked about where it is and it says that the city and the school district have the resources and capacity to accommodate the development's benefits and to service its needs. Uh, so one thing that I know and I don't know if you want to mention this, but we kind of wanted to hear a little bit from Dr. Hall with the building of the new middle school. Will we be able to say there's a bunch of kids that come into that development um as a result of there being more housing, multif family housing,

067will we be able to accommodate those new students? Yes, we'll be able to accommodate them from K to 12 as well. We have space available for them at the elementary and also the middle and high school as well to accommodate them. Uh so that's the information that I have to provide. If anybody has any specific questions, um happy to address them. I'm just hoping that Bob, can you just explain how um an increased tax base would be good for all of the current taxpayers? Um currently it would affect the um our PI levies, our tech levies, our emergency levy, they would see that as property values rise, the millage on those fall. Also on our bond issue, that will start to fall also. So as more people join those those grants can only collect a

068certain amount of money. So everybody would pay less as we add property value to that. Now we are on the 20 mil floors but that 20 mills would just stay constant. So it's the same amount of money. It would just be spread over more people than we currently have. Y now that doesn't work with the income tax because we wouldn't collect the income tax on the new people. Right. But then we'll have more money. Yes. Right. Any other questions or comments related to Yeah. any of those items? Um, [Music] so why why I mean it's nice, but is that a requirement for us to be part of it? I have I mean it's not a requirement for us to be part of it. I mean it would be helpful for the community to know that

069the school board is supportive of this development. I think that's why they're asking for us to sign this letter. Um, it's just a show of support. It's not going to, you know, it's one thing that they can reference as they move forward with their development, but it's not required for them for them to continue what they're doing. It's not, it's we don't have to agree to sign this. Um, I don't have a problem with it. I was just like, why are we But we can only I can only sign this letter if everyone here Well, if if the if we pass it as a board. Not every single person has to agree, but it has to pass in order for me to sign it on behalf of the board because I can't, you know, by

070myself. I'm just me. Any other question? I'm have we can keep talking about it. Is there any Is there anything else we should consider that we should know? Are you sure your mic is on? I don't know. It's on. Hello. There you go. There you go. Is there anything else we should be considering that we should know? I mean, I This has been on the um I mean, this has been in the works for I've known about it for over three years. So, this is just something they want to make sure that the entire community is on board with it. So that again their council is working on their whole process of getting these projects moved forward quicker. Um and that's really what this is for is to say the school feels that it has

071capacity enough to accept any students that would be generated from this property. Right. And we think Yeah. And then we think it would be a benefit to the community. And I I noticed that John Clark also is a signatory on that letter. Well, so that's where the letter the city started with the letter and asked if we'd be willing to also sign in support. And so we've had this letter for a little while asking for legal counsel has reviewed it, has you know approved the the language of it and you know we were advised to just make sure that we talk about it so that the community can have good that's good to know. Yeah, I was kind of like very I know. That's good to know. I should have said that. That's good. I

072mean I'm glad I asked. Thank you. Me too. Anything else? Okay. Hearing no other questions, please call the role. Miss Anderson White? Yes. Miss Gadson? Yes. Miss Garrett? Yes. Miss Stagel? Yes. Miss Becca? Yes. Okay. Next, I will entertain a motion for uh no to approve board item D. To move. Second. Okay. It's been properly moved and seconded. Board item D is approval of the resolution to declare the necessity to renew an existing 2.0 mill tax levy for the purpose of general permanent improvements and to request Lorraine County Auditor to make the required certifications pursuant to sections 5705.03 and 5705.21 of the Ohio Revised Code. Um I Are there any questions or anything? I I actually But does anybody else have any questions about this? This is the first motion for the PI levy to

073be on the November ballot. This is the levy that currently each year the board votes to only collect one mill of it. That was part of the agreement of building the elementary until it comes a time when we will need to start funding the maintenance agreement once we become a part of the OSFC project. But right now, currently, we don't have to fund that. And the district doesn't need that money with the new middle school coming online to hopefully keep the older buildings repaired. So, with this renewal, will we continue to just collect the one mill? Is that that will be the board will decide that in January? Got it. And then I So, I have a general question. Um, I know that there was on the ballot in this month a constitutional amendment that

074I thought had something to do with levies. There something about replacement levies or is is it related at all? No, not for this type. It's a different type of levy. Okay. So, are replacement levies now gone or can they still do them? It depends. They can do replacement levies, but they're not allowed to do the same purpose as what they were where they raised the value. Okay. So they don't they can't replace it and make it a higher value and then every time there's a re-evaluation that value gets higher. So the school district continues to increase their growth. Okay. Without really going back to the taxpayer to get their specific approval. And so a renewal is is not that. Can you can you explain what the difference is? With this this renewal was set when

075it was originally passed at 2 mills. So it can never generate more except for new construction than those two mills. So currently we are collecting I think it's 1 point or actually we're collecting seven of a mill because we're not collecting if we were collecting it in in full we would be collecting 1.4 mills because as time goes the effective millage keeps on dropping and this is outside of the 20 mil floor. So the PI levy will always continue to go down so that it only collects from the people that originally voted it in. Those property values as they increase will be dispersed amongst everybody. Okay. I guess that's the easiest way to try. Yeah, that's not that doesn't sound easy at all. U Okay. So it's a it's a renewal. It means it stays

076renewal. Yes. No. Okay. Anybody else have any questions on that? Okay. Hearing none, please call the role. Miss Anderson White, yes. Miss Gson, yes. Miss Garrett, yes. Miss Dagel, yes. Miss Mecca, yes. Next, I will entertain a motion to approve board item E. Moved. Second. It's been properly moved and seconded. Uh, item E is the approval of the resolution to submit to the electors of the school district the question of the renewal of an existing tax levy pursuant to sections 5705.03 and 5705.194 to 5705197 of the Ohio Revised Code. And this is the renewal of the um emergency levy that was originally passed in 2011. Um, we're asking to change it from a five-year renewal to a 10-year renewal. And again, this was originally put on the ballot to collect $940 million or thousand $940,000.

077And currently this year, it's projected to generate $947,000. So, it doesn't increase. And the millage, it was originally passed at four mills and now we're collecting below three mills. So clarifying question, we're asking for these both to go on the ballot in November. In November. So we will have two two issues on the ballot. Yes. And then next year we'll have two more. The technology fund and the income tax. Yes. And what is this emergency fund used for? Um operating money. It's general fund operating money. So pay teacher salaries, benefits, buy supplies for kids, technology when our technology buzz runs out of money. So it's a it's kind of like a backup. Yes. Okay. Any other questions, comments? Hearing none, please call the role. Miss Anderson White, yes. Miss Gatson, yes. Miss Garrett, yes. Miss

078Dagel, yes. Missa, yes. Next, I will entertain a motion to approve treasurer's items A through D. So moved. Second. It's been properly moved and seconded. Bob. Okay. I'm doing most of the talking here. Month of April. Um we ended the month with 47,924,3216. Again, $23 million of that is for the construction of the new middle school. Um, we had $21,769 in outstanding warrants. We balanced to the penny um with the bank and our accounting system for the month. We brought in negative $11,886.76 in interest. The reason that is is because we invested that $23 million and interest rates high, you have to pay a premium with bonds and the money that we're investing. So, we have to pay off the interest that that person would have made by when we bought it. And so, we'll

079get all that money back, but it's just how it works when you're investing when you're buying commodities off the market that aren't being sold for the first time. So, this is standard practice. It used to happen a lot more, but with interest rates so low and now they're high, um, our portfolio will bring in a little bit over 4%, which hopefully during the construction would raise another $2 million that we can use for LFIs and overruns on the project, which we already have the overruns because they're estimating it to be about $2 million higher than our $30 million. So, um, any questions there? Okay, I will skip the five-year report because we're going to do a little presentation of the five-year report. So, we'll jump right into that. Um, every May and every November, we

080have to submit our five-year forecast. I've got five slides here that I will hopefully do an upper. We did meet with the finance committee. This has been gone over with them. Um, it is ready to go to the state, but this shows our revenues from 2020 to 2029. You can see that they're have an increase and then they flatten out. Um, with what's going on right now in the budget pro proceedings, I have stayed very conservative on our increases. We did just have our re-evaluation with the county auditor. So, we're locked in pretty much for the next three years on the real estate side, our real estate taxes, and also with our income taxes, those have flattened out since COVID. We've gotten all the money back that was backlashed during the CO and they gave

081extensions for people to file them. So the orange that you see, the first orange you see is the half of the emergency levy that we're going to be voting on in November. If we don't get that passed, we will lose $55,000. The next year is the full um the full value since we collect our tax dollars January through December, but our fiscal year is July through June. So each year we're only getting half of new levies or renewal levies. The third year you see that huge increase and that's because it kicks in for the income tax that we'll be putting on the ballot for next November. So that's why you see those, but you still see a gradual decline in not knowing what they're going to do with property tax if they're going to take

082away the 20 mil floor. I've left everything status quo. Um, I'm using more or less what the governor approved what they're going to do with state funding and showing that we would lose money in state funding. Um, and the house took state funding. They they approved state funding, but then said that OD was not allowed to pay school districts off of it. So, they just developed the number and said, "This is what we're going to spend." So, that's really in essence what the current House bill our motion does and now they're caucusing and I think we can forget about the 30 I think that's up to 50% now and hopefully going to go higher but there's enough business people in the Senate that they're saying 30 30% of your expenses isn't enough to carry over.

083So we should not have a problem there. We're hoping but we don't know what's going to happen June 30th at 10 o'clock at night. You'll let us know. We'll let you know. Um, next slide is just breaking up that. So, as you can see, real estate and income taxes are two highest. Um, income, state funding is third. Um, and then we have restricted. We have others. And, um, other tax, oh, other sources and other operating revenue. So, um, that's really, but again, we used to be, when I got here in 2019, we were 33, 33, and 33. Now, income tax is up to about 39, real estate's up to 35, and state is right around 30. So, is federal somewhere in that black? Federal's in other. Yes, up top. And that's what you're seeing there

084is um the last part of CO money, the service money. So, That's why you're seeing that. Um, so, okay. The green, the green is all other state. Um, that's homestead and roll back. So, we get about $600,000 a year in homestead. The state is paying for elderly people and residents in their buildings to live in their properties. And the orange ility is that's that's the um nexus most of it's nexus yes and they did make final payment so we will get that in August so I don't know how much it is they haven't got the exact numbers yet but um they should be paid up and paying to what the settlement was for so yes expense wise it's same thing you see the the blimp 2023 is when they decided that students would they would

085stop passing money through the district to pay charter schools and other and voucher programs. So that's why you see a huge spike there is because that was the expenses and now we don't pay that other tuition. Um you see that it's constantly going up in the next slide because again we do pay we have negotiated agreements. Three and a half was last this current year and we're at 3% for the next two years. So that is all built into the forecast. We also have health care in there. Luckily with our consortium we're averaging a little bit over 6% when you look at the last 10 years history. Even though last two years ago we s saw a 13% increase in healthcare but we're looking to that should be out of double digits this year. And

086now you can see the salaries we are they set 80% as a measurement to keep salary and benefits below 80% and as you can see we are under the 80% line. The gray being purchase services and that piece We'll see a large intake this year in that because we went from zero kids in special needs schools to seven kids in special needs schools this year. So, um we do we went from no van run to two van runs every morning and afternoon. So, we will see an increase in that, but we are doing a great job making sure that the kids are getting what they need and we're not really looking at cost. It's what does this kid mean? who's going to serve those kids the best and Sheila is doing a great job working

087out these arrangements with districts and stuff. So, but that is really the biggest part of it. And the orange that you see there is the notes. Um, when we sold our bonds for the elementary, we decided at the time when we first issued the bonds, we didn't issue all of them because the money wasn't needed. So, we waited so that we weren't wasting dollars on interest. Then we sold $5 million in bonds and $2.9 million in notes because at that time again interest rates we weren't sure where they were going and we didn't want to waste interest dollars long term. Um it worked out to the best because with co and that influx of eers monies the district decided the finance committee met and we decided to borrow money from ourselves to pay those notes

088off. And that's what you see the huge spike in that orange is is us paying $2.9 million in notes off. And now the general fund is as as the bond money comes in, the bond fund is repaying the general fund. So, and there's no interest being moved then. So, we're saving about $150,000 a year in interest that we would have been paying if we would have financed that. Um, and then this is just I tried to get it in one slide. I cut out a bunch of lines, but it's just showing the five-year forecast. The red lines show our deficits and revenue. Um, so that you can actually see the levies as as the renewal and when they would be collected. Even though we're putting this on this November in 2025, we won't collect until

08920 January of 2027. And then same thing with income tax. We'll put that on next year in 26, but we won't receive any dollars from it until 28. Um, and then the bottom line is it just shows the need to have these renewals is because as you can see the under and over of revenue, we starting in 2027, our revenue will not be enough to maintain our expenses. Any questions? And then if this is approved, we'll submit it. We actually submitted it today to make sure there was no errors. So it should hit the website tomorrow or Thursday. So that everybody and then it will also be linked to our front page so that people can go to the treasures page on our website and view the forecast and all the assumptions for that also.

090Um last thing is each year we renew um our property liability and fleet insurance. Um, this year we did see a 5% increase. Um, uh, we are with a consortium called Schools of Ohio Risk Sharing Authority that gives us the highest coverage possible. Um, with Steve's help, we have the highest cyber security possible. Um, and it's all funded through this. And again, with everything that's been going on with cyber, a 5% increase in insurance cost isn't really that much when you think of what we could be out there. Um, so and then we have donations. We have Elizabeth Lrod for the flower pots in front of the Oberlin Board of Education. We have Ohio Education Credit Union of $1,000 for the Special Olympics Hotel of 100 or $100, sorry. Hotel Oberlin for $100 and LC

091Health and Dentistry $150 for the Special Olympics, which they had a great time from what I've heard. I didn't get to go out this year, but yes. And that's all I have. Mr. President, is there any other questions? Hearing no questions, please call the role. Miss Anderson White? Yes. Miss Gadson? Yes. Miss Garrett? Yes. Miss Stagel? Yes. Miss Becca? Yes. Next, I will entertain a motion to approve superintendence consent items A through K. Yep. through K5. I need a motion. Oh, second. That was Joanne and Rosa. Yep. What' you say? Sorry. That's okay. I'm like silence. Okay. Um, Dr. Hall. Okay. Item A. This is approval of the potential 66 graduates that will be graduating this Saturday. at Finny Chapel. Item B is approval of transportation professional service contract. These are field trips that'll be

092taking place over the summer and the end of the school year for overland college and common ground, some other areas. Item C is approval of overnight field trip for the power to pin state tournament um to Ashlin University. Item D is approval of the 2526 R County Board of DD preschool agreement. Um some of our students do attend that um the area of Lorraine County Board of DD. So quick question. When it's preschool, it's preschool as in before kindergarten. Yes. Okay. Got it. Approve of the 25 26 mental health addiction and recovery MARS um board. This is an annual occurrence. Um they provide training um SEAL support for our students as well. Um just to clarify too, item D is for Lorraine County Board of DD. This is just to allow us if we do

093have students to pretend there we can. Um item F is approve the 2526 ESC PEP um positive education program. What this is the same agreement as well. If we have students that um need to attend there um and assign there, this allow us to um have slots for us there to to actually attend our students to attend there. Item G is approval of bus maintenance shared agreement with New London local school districts. This has been very very very positive over the last several years. Um the agreement between New London and um Orland City Schools of cost savings for the district with the bus agreement and it's a three-year agreement with them. Item H is approval of installed air conditioning in two music rooms. Um, as stated previously, these are being placed in the band room

094and also the choir room. And the next staff phase will be in the multi-purpose room. The multi-purpose room units are larger and require um additional funding, but we have not forgotten about the multi-purpose room. That's on the next schedule um activity for us in next summer. Um, yes, it says Hammond Constitution. Is that right? Construction. Should mean construction. Somebody was reading the news. Okay. Thanks. Yes. Spell check. Yes. Um that wouldn't have worked. It wouldn't have caught it. And it's been looked at by several people. Still didn't come. Still no one caught. But however, the the multi-purpose room is the larger, more expense. and we're just going to do the two units and we'll have hopefully we'll have those done by um beginning of school for our band and choir students. Item I approval of

095the appraisal and compensation of administrators. These are the benefits salary ranges for administrators um guidelines for us to utilize when we're hiring administrators. Item J is a second reading of the adoption of the budget preparation. Item K is a personnel report. Um, and item K1 are some resignations on there. Um, I think we probably I think we discussed singling out one. If you guys want to make a change agenda, we could. So, but um, we'd like to thank our people are retiring. We have Mr. Betts who done a phenomenal job over at the high school as well with programs, culture, and climate there. has definitely made a huge impact and also Mr. tribal for his years of service here and anything needed done he u picked up from pupil services to operations transportation um principal

096um mentoring um principles as well title nine investigator he've had a lot of hats and he's been a great done a great job of all the positions he was at item 2 K2 is a change positions we do have some administrative contracts um as Well, um, Mrs. Baker, um, Sheila Higs, Emma Vanella, who's changing, um, custod custodian in five from five hours. Um, and also we have from principal, Miss Weber's there as well. Mrs. Weber's there as well, who will continue on with being the principal over elementary school. And we have Dr. Micah Tomlin who is on agenda who will take over as a new head principal of Orland High School um, as well. and she's been currently transitioning with Mr. Betts. Item three is leave of absence for a few members. Item four is

097some new employees we have for the district. Uh we hiring a new couple new cleaners, some summer help. We're hiring to provide support for our custodial and maintenance staff. And we have some monitors um that'll be on as well for um for next school year as well. We're trying to fill positions as early as possible. Item five is some supplemental contracts. These a lot of these on here are summer school. We're staffing our summer school, getting ready to go here uh next couple weeks. Um Mr. Nene and Miss Baker and our administrative team um have been working hard of getting um very due diligence of getting our summer program up and running with curriculum work and we hiring our teachers and support staff to provide support. requests approval of item A through K5. Any comments,

098questions other than the ones that were already I had a question about the one teacher resigning. Is that a position that we are refilling or is that one that we don't need for next year? um we're filling we'll be filling that spot. We already have it up and Ram and Mrs. Weber will be conducting interviews here soon and we already contacted and went through some several applicants. Questions? Any more questions? Hearing none, please call the role. Miss Anderson White, yes. Miss Gatson, yes. Miss Garrett, yes. Miss Stagel, yes. Missa, yes. Okay, next we have comments, discussion, and board update. Do we have anyone with an update? Please go ahead. Okay, so I have a legislative update. Um, I was on a Zoom meeting with Vouchers Hurt Ohio on May 5th. They reported that there was

099a hearing in front of Judge Paige in Franklin County Court of Common Police during the uh last week in April. There were three defending groups who presented for 30 minutes each and Vouchers Hurt Ohio uh only got 30 minutes. Um, however, the defenders used a lot of repetitive arguments and our team felt very good about the questions that were asked by the judge. Um, each side was asking for a summary judgement, but they didn't feel that that was going to happen anyway. They believe that it's going to go to trial and they have no idea when. Um most of the meeting uh the Zoom meeting that I was on uh was spent discussing the str struggles that many districts are having trying to get their boards to join onto the lawsuit. And let me remind

100you there are 600 school districts in Ohio and at at current 300 of them have signed on to this lawsuit. Um uh the fact that our board voted unanimously and quickly to join this lawsuit was no small thing and I want to thank my fellow board members for having done that. Um if it weren't for the vouchers, Ohio would have full funding for all of our public schools. 90% of all the families who take vouchers h are already attending private schools and those private schools generally raise their tuition when the voucher money becomes available. Um it was noted that every state that has had vouchers put on the ballot before voters, it has been rejected. The next Zoom meeting is June 2nd at 7 o'clock. If any of the other board members would like to

101join in, you are welcome to do that. Thank you. Thank you for that update, Janet. Anyone else? The endowment board met and awarded spring grants. So, all of the applied have gotten those emails. Um, as a reminder, there will be another round of grants coming up in the fall. So, if teachers want to go on a field trip or do something special, um, thank you. Anyone else? Okay, I have the JVS update from an Sham. Um, the adult ed graduation will take place on June 18th. Um, their graduation was on May 16th. So yesterday's graduation ceremonies had Oh, they were supposed to be on May 16th had to be delayed and provided the first use for real-time updates on their new sign at the corner of 58 and 20. Has anybody seen that? I noticed

102it. Um, which is kind of cool. Um, they received a marketing team update. Highlights include massive increase in social media presence since they had a new person join the team in July, last July. um not only are followers and hits higher, but the but they're seeing the impact in several ways including interest from state level contacts and their in JVS's work um that leads to meetings, events in their facility and improvements in enrollment in the adult education program um that they have not experienced before. They're planning to begin their strategic planning process over the summer using OSBA and the remaining time they have left with Burgess and Burgess who helped gather constituent data for them last year. JBS has um built several things into their updated 5-year forecast, including the plan to have all students

103eat breakfast and lunch and to be student fee free. Um JVS is awaiting word on a 30% cash balance issue. They currently have about dollars in capital oh 55 million I think in capital projects identified and may need to move funds into their 070 fund. Um they tabled two of the Neiola policy updates so board members could review the language more closely before voting since they passed policies in one step. Um she called two and called two of the policies into question which were the parent bill of rights and the restroom locker room policy which she felt um our first step in allowing the state to overstep into local district decision making. Um, and then she said, "If anyone's interested in reviewing the educational budget testimony, which we've been talking about here today, happening in

104Columbus, it's available on Ohio Channel.org." So, that's the update from JBS. And then Town and Gown has been meeting. I think we've had two meetings since our last meeting here. Um, and Dr. Mr. Hall, if you kind of could help fill in because I missed part of both of those meetings. Um, but I know that uh we talked about different collaboration efforts that we have. So, Memorial Day was probably one of the topics and then we also did discuss the passing of officer Nem uh who just you know had a huge impact in our community overall and his loss was big for the city, the district and the college as well. And I don't know if there's anything you wanted to add because that's pretty summary. Just like to thank the city and also the

105college as well with um the passing of um officer need that was a collaboration between all three entities together. Uh we've worked hard from the morning I got the phone call from chief to several meetings um that entire week of planning for that. Um and it was all of us all three entities met together with our leadership and said anything we need. So we donated anything from cheers to time to bus transportation to anything we needed. But pretty much that's what tally gown is about. Um everyone working together um trying to solve u problems and working together. We also talked about um officer need how we would um memorialize him and remember him and we all wanted to be on the same page of some things that we plan on doing for him and that's

106a continuous conversation that we've been having and uh we'll continue with those conversations and uh we definitely want to it was a big impact to our school system and the community. We definitely want to continue that conversation with them. Yeah. And I want to continue to echo um how much the town and ground committee has grown and become more effective. Not that the different leadership of the city, the college, and the district weren't communicating. It just was not one that looped in the community as well um as far as having board members present to ask those questions, listen to the conversation, and be able to kind of report out and share to everyone. So, we have a standing meeting um scheduled via Zoom every other Friday. Before, when I first joined the board in 2020,

107we didn't meet in that first year. Uh, and then I kept asking about it and I think we started meeting sometime in 2021 and it was pretty periodic and random. And now today we have regular consistent meetings and very good open dialogue and conversation where if we need things from each other or if we need information or if we have any crisis or emergency, we can call on each other for support. And so I think that's been a great development. So just hats off to everybody who made that happen. And thank you Dr. for making sure we always have representatives there. Thank you to the city. They always have their president and their vice president. So, the mayor is on the call almost every single time, y'all. Um, and then the college always has a

108representative, which when we first started having those meetings a little bit more regularly, the college is not already represented, always represented, and it's usually the president's chief of staff and maybe somebody else might join. So, great progress there. So, I just want to keep echoing that so people can know that it's coming along. So, all right. Um, I just wanted to add um sort of on the town and gown theme that watching the Overland College graduation yesterday and seeing so many of our students walk across that stage was really really fabulous. Yeah, there was a lot of Oberlin, Ohio under the name of the graduates and I have to say, so my son was one of those people who crossed the stage. Uh it was amazing. Uh but he crossed the stage with people who

109went to OEC with him. I think that's phenomenal and it speaks highly of our community that you have kids that have gone to school together since they were three. So every school all the way through to 22 years old. So anyway, thank you for pointing that out, Joanne. Okay. Any other reports? All right. So are there it looks like nobody signed up still. Okay. Hearing of the So, no hearing of the public on other items. Future meeting. So, June 17th, we have a regular meeting 6 pm here at Olin Elementary. August 26, we have a regular meeting 6 pm here at Oland Elementary. We're still trying to it's not on here, but we're still trying to plan our board retreat, which will be TBD. Um, and with that, I will entertain a motion to adjurnn.

110So, moved. Second. It's been properly moved and seconded. There will be no discussion. Please call the role. Miss Anderson White. Yes. Miss Gatson? Yes. Miss Garrett? Yes. Miss Stagel?