001at 501. Gary, can you take the role, please? Scott Visual here. Dennis Keaney here. Brewster here. Glenn Grassi here. Lorie Kiski here. Okay, please stand for the pledge. I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. Okay, everyone. Everyone welcome. On behalf of the board, I'd like to welcome all students, staff, parents, and interested community members to tonight's board of education meeting. I would like to remind everyone that this is a meeting of the board of education held in public for the purpose of conducting the school district's business and is not to be considered a public community meeting. There is time for public comment during the meeting in the public participation section of
002the agenda. Um, I would like to move to amend the agenda and if I can find it in the agenda number item number 14, the vouchers heard Ohio. I'd like to make a motion to remove that from the agenda. Can I get a second? I'll second. Thank you. Any discussion? Um, is was that your request to put it back on the agenda? Like, how did it get on the agenda? Now you want to take it off the agenda. I don't know how it got on there unless someone requested it be on there. I think at the last meeting it was voted to postpone to the next regular meeting. That's okay. Thank you for that. So we'll continue to re like not have it on the agenda. Is that the is that the what I'm hearing?
003I think anyone can put anything on any board member can put anything on the agenda they want. That's not what I asked. Are we going to continue to not have the conversation? Well, I don't know. We would have to wait till the next next meeting to see that. Okay. Are we going to continue to not have it on the board agenda? I think any board member can put anything on the agenda they want. Thank you for not answering me. We can move on. Okay. Carrie, can you take the role? Scott Fishell. Hi. Dennis Green. Hi. Denise Brewster. I. Linda Grassy. Nay. Lori Kiski. Nay. Motion carried. [Applause] Approval of the m of the minutes. The motion a motion to approve the minutes as attached. And I get a second. Second. You need to read the
004dates of the minutes, please. Sorry. Could you say that again? Please read the dates of the minutes. It's the April 28th board meeting minutes and or April 24th board meeting minutes and the April 28th work session minutes. Thank you. All right. I second the motion. Gary, can you take the role? Lori Kinsky, I. Scott Fishell, I. Dennis Keaney, hi. Denise Brewster, hi. Belinda Grassy. Hi. Motion carried. Then there would be is there a second approval of the minutes, Gary? Yes. Or Okay. So, uh motion to approve the minutes. Uh May 9th special meeting for the May 9th special meeting. Can I get a second? Second. Thank you. Any discussion? Gary, can you take the role? Scott Fishell, I. Dennis Keany, I. Denise Brewster, I. Linda Grassy, hi. Lori Kiski, abstain. Okay, special reports. Okay, I
005have actually three tonight. The first really excited to have our Eagle Scouts and recognize our Eagle Scouts uh who earned the rank of Eagle throughout the throughout the school year. We have um both Eagle Scouts and a uh the gold award for the Girl Scouts of America as well. we're recognizing. Um I'm going to ask each of them to come down and briefly speak to the board about their Eagle project. Uh then we did have a slide for each of them. So first up tonight and congratulations to Paul Bernardo. I did learn that Paul's eagle badge is in process. So he Hello, I'm Paul Bernardo. I'm an Eagle Scout out of Troop 165 in Payneesville. And for my Eagle Scout project, I made five flag retirement boxes for the locations of the administrative building, the
006recycling center, the Fairport Harbor Library, uh, Zion Lutheran Church, and the administrative building, if I didn't say it. And um for my project, it's to teach the community about how to retire flags and also gives them an opportunity to do it themselves and to bring in their old flags if they don't know how to. So good job. Thank you. Next up is Sarah Bernardo and she uh earned the Girl Scouts Gold Award. Correct. Yes. I'm not as familiar with that as I am and with the Boy Scouts game. Well, I'm Sarah and for my project, I made u memory kits for people with dementia and Alzheimer's. Um I made these kits to show community support and to help them. In each kit, there's also a book of encouragement. So, if they check out a kit,
007they can write down a little message for the next person that checks it out. And I gave these kits to five libraries and five nursing homes throughout Lake County. Can do they get to keep those or are those for for people with dementia or um it's for people with dementia and their loved ones and caregivers and they can check them out and then return them and in the book of encouragement. The next person that checks them out can see the little note that they wrote them. I think that's really nice. Thank you. Thank you. Which one got their award first? Um, I think I got my gold award first, but it was close. Congratulations on the win. Last up, um, Oh, yeah. Riley Strickland. Riley is a legend at Buckeye Elementary. Hello everyone. As he
008said, my name is Riley Strickland and my project was the construction of a Gaga Ball pit at Buckeye Elementary School. For those of you that don't know, Gaga Ball is basically a game that's similar to dodgeball except you're punching a ball around instead of throwing it. And the goal is to encourage physical activity among the kids at Buckeye Elementary School. So, I recognized a need for a gaga ball pit there and I contacted Dr. Inino and principal Smallen there and we set up a date and started constructing and we got it done and it was super cool. Thank you. Good job here for a group photo. Can't go anywhere without a photo. Someday somebody's going to have to explain God pit to me. I know. Oh, the kids would love to. Great. They're one of
009their favorites. One, two, three. Perfect. Congratulations. Congratulations. Next up, I wanted to continue the discussion on the pathway to excellence um that we started we introduced last month. Um we said we would go through one one or one to two of each of the domains every time. Uh tonight we are going to discuss the high quality assessments which is the upper right of the of of the pathway. Um basically Riverside utilizes a comprehensive assessment system to monitor student progress. Uh assessments really drive the instruction we provide and they're the key to the personalized learning that we try to to get to. That's a part of the next steps that are there. Um these assessments uh they guide instruction and they ensure readiness and competency across grade levels. They start when students enter as kindergarten uh
010in the KR and then also the MAP assessment that we provide and work their way all the way through students um exiting in grade 12. Assessment results are actively used to drive instructional decisions, identify necessary interventions, and align learning outcomes with broader community and workforce needs. So we we don't just give these for grades. We give them to really kind of tell what they are. When we talk about assessments, we talk about a lot of different types of assessments. Uh the first is a diagnostic or a benchmark assessment. That purpose of that is to really identify where a student's strengths and area for growth are. These do not count as grades in any state state. Um they are typically standardized. Uh they're conducted periodically to check if students are on are on track for the
011next event and they're on track for year-end uh goals that we set up. Examples of that are the NWA MAP assessment that we give in both reading and math in grades K through eight. Uh state benchmarking assessments which mimic the state test but do not have any stake with them. We give those typically once to twice a year. Uh the K is another one that we do. We give to administer to all kindergarteners when they enter to assess their readiness for kindergarten. It gives us a baseline so we can move forward. Formative assessments are assessments that monitors uh learning that's going on. So they are assessments for learning. Uh and then we can adjust instructional practice to adjust teaching strategies. These are things that we typically do within the classroom on a regular basis. Examples
012include running records, uh dibbles, classroom quizzes, uh sometimes we use quizlet, uh writing prompts, like quick writing prompts, checkpoints, exit tickets, um just to kind of check where they are. Again, not for any type of grade just to really check to see are the students learning and kind of where they're at. Summitive assessments are assessments of learning. So they kind of measure where students are and did they grasp the concept. At that point we are done providing the core instruction or the tier one instruction. They measure students learning at the end of a unit, semester or year. Examples of those are a standardized unit test at the end of of a unit. The state tests um not only the state assessments but then also the end of course exams, AP AP tests. We're actually an
013AP test right now. So our students are taking AP tests and those assessments kind of are assessments of learning. they do have a finality to them and they do kind of measure did they meet the standards or or the achievement that's there. And the last one are performance-based assessments. These I would argue would be the most authentic of the assessment type. They allow students to demonstrate skills throughout uh through the use of projects, presentation or hands-on activities. Uh some of the examples and one that we had a meeting for this morning is the senior capstone project. That's a um that's a different type of project where our seniors are doing work-based learning for 250 hours. Um they are going to do some leadership training as well and they are going to do some presentations and
014it ends with a presentation um and an interview process at the end of the capstone project. Portfolio review is another one where they present a portfolio of what they've learned um as well as a project based in the unit that really has them apply what they've learned in some sort of of way. Also, a lot of our CTE uh certifications are truly performance-based assessments where our welders have to weld a skill and submit that submit that welding. That's performance-based and not necessarily tell me how you weld but actually weld it show it doesn't meet the standards and doesn't meet the test. Um the way the purpose of assessments because we don't want to just assess for no purpose. We have multiple purposes in all of our assessments. First and foremost, uh we use them to
015guide instruction. Where are the students? If they know it, why are we teaching it? if they've learned to master it at that level. So, um where can we go? Can we enrich them in some level? We use it to measure growth. Where did they start? Where are they coming through? How do they grow? Um we use it to identify interventions and target interventions and not just say they're struggling in uh reading. There's a lot of complex parts to reading. Is it decoding? Is it um actually in text? That sort of thing. uh where are we use them to inform families and to partner with our families along the way to make sure that our families um you know where where their students learning kind of use these measures of checks for where their students are
016away and then we also need to assess readiness and competency within the community. So it determines uh the achievement level and guide decisions that we make based on curriculum based on uh instruction instructional strategies and that sort how are they used uh in the in the classroom and throughout the school? Well, teachers, we use our teachers use assessments to adjust instructions and intervention. Did they teach to the level that they need to or do they need to go back and retach it um to that level of competency? What interventions do students need to make sure that they're on grade level? Our students use them to reflect on their learning process. One of the most powerful things we do is provide students uh with feedback back and kind of say what did you do? How did
017you reflect on this? And what could you did you do you agree with this or where's your learning level at? our parents again is to stay to stay informed of the learning at home. So it's a way that we communicate learning with our parents as school leaders, our principles, assistant principles, coaches um and curriculum staff. They they use those assessments and kind of in a large group states to evaluate the effectiveness of the curriculum and the effectiveness of the instruction that's occurring and to make adjustments and to provide professionalized learning. And then our community uh we like part of this is that dashboard that's to align the education with the workforce needs. So, are we meeting where we say we're meeting? Um, are we producing students that are going to be productive members either in
018college and career or um in the workforce? So, so that's those are how we use those assessments. Any questions on assessments? That's the I only picked one block today. I will add two for the next time in terms of time. So, if there are no questions, I will turn it over to um TDA for the last part. Orion from TA is here for an update on where we are with our construction projects. Thank you very much. Um good evening everybody. Um yeah, I'll give you a brief update. Uh we are presently at a phase with the first two projects that we've been talking about. Um work over at Riverside High School. Uh the CTE portion of that work uh and Riverview is going to be uh in a very similar sort of state. So what
019we're looking at right now is we are at a point in the process where um bids have been received from the contractors. You've seen the GMPS um and they are going through and they're locking in all their subcontractors. So it's a process where they go through and effectively lock in their contracts with all their subcontractors that will be doing the work. Uh what that does is it really gets them prepped so that once they get out on site, everybody's lined up, everybody's ready to go, uh we can start process now, which is called the submitt process where we start getting all the information in for the actual products that are going to be used within the buildings. Um, that's another series of design of reviews from our side of things where we check and say,
020you know, the metal studs that we're getting meet the specifications that were put in the in the in the manual for the bid or the piping is what it's supposed to be or plumbing fixtures, etc., etc. Uh, but it's really to validate and verify that all the pieces, parts that you're getting in these buildings matches what the bid specifications are. Um, with that process too, there will be some RFIs and questions and things like that that go on that make sure that once uh construction starts in earnest, everybody's ready to go and and everything's um smooth as as possible. Uh so that's all happening presently at this moment. Uh construction will commence here very shortly. Um we are at a point where we've gone through uh permitting for both of these jobs. It's been reviewed
021by the county um storm water and all of these folks, fire departments, police departments, building departments, and we're at a point where they're finalizing the permits for these, we should have that here, everything wrapped up very shortly and be able to roll right into construction uh in June. Um and with that over the summer, so the first things that you're going to see on both of these sites, and I have two schedules here, but it's really very similar. The first thing that you're going to see on both sites is basically they go out there and they do site prep. And what that means is they'll go to the construction areas, they'll strip off the top soil, and they'll start building up the building pads where the new additions will go. So, first thing you'll see
022is a bunch of site work. Um, in hand with that, they have to go through and do some site prep for utilities and storm drainage and things like that because you can't, you know, you have an active work site, you got to make sure that you're following all the requirements of the code and things of that nature. So that's all going on. Utilities are going on and then they'll start footings and they'll start walls and all those things will basically build the building from the ground up to the top, the roof being the final piece of enclosure and then they'll start interiors uh in the fall. So that's kind of where we are with both of those projects. Uh we are in the process of setting up weekly construction meetings with the contractor and the
023owner's rep. uh and we'll be able to get into that process uh here in the next week or so. So, any questions on the schedule for Riverview and um CTE? Are you um advertising the um Yeah. Groundbreaking? Oh, the groundbreaking. We have scheduled the groundbreaking. Uh it is the 30th, correct? Yes. 30th. Yeah. Friday the 30th. We sent out invites to all who are involved. I think at 3:00 here and then 2:30 at Riverview. Is that correct? Okay. And then um if we could I I do have an update for Buckeye as well. Uh we have gone through a process here. We've met with the Buckeye committee a couple times as well uh to really start looking at the scope of these projects. We've, you know, presented a plan for this building a couple times
024here. Uh we've gotten to the point where we've had discussions about the actual makeup of the classrooms, uh the configuration of the gymnasium. We've made some slight adjustments to that, um and just basically the shape of the building itself. And now we're kind of backtracking into the rest of the building to start looking at the mechanical systems, uh some of the renovation components of the existing building. So, we have engineers lined up so that over the next week or two, we'll be going through the existing building and really getting a solid idea on some of those systems, making recommendations uh to the district as to how we could, you know, tackle, you know, the mechanical system and come up with a good mechanical system that provides uh quality environment in that building. Um, you know,
025some of the other electrical components and flooring and finishes and stuff like that. We're kind of circling through that. The other big thing to note on um the school project itself, the addition project itself, is as we do this, there is that existing playground that's located over by uh the modular classrooms. So the approach we're taking is obviously we're trying to be efficient with time, efficient with dollars, uh make sure the student experience is affected as little as possible through construction. there will be some bumps uh in the road just because it is a construction process but to minimize those impacts on people. So the first thing that we're recommending to do is really establish that new playground that will ultimately be your final playground on the site. Create a location for that. This diagram
026gives a location that we're recommending uh presently. It will get it out of the construction zone. It will place it in alignment with the rest of the buildings and ultimately would be a good home for it permanently. Um, it would have access to green space out the back. It would be adjacent to the gymnasium. So, you could share, uh, that playground space with, you know, uh, PE classes and things of that nature. But that component, by building that component first, it allows you to then go back in, remove the existing playground, and then ultimately start construction of that new building uh, in that location. So, it's a it's a bit of a stepping stone to get to that point where we can actually start building the building. Um, other than that, uh, with the building
027itself, I did note that we did make a modification to that gym space, and that gym, I had it verified again, uh, today. We're really trying to create a very similar experience, kind of an equity between the elementary schools. That gym is very much in keeping with what you have at Riverview, um, and, you know, elsewhere in the district. It's the similar size. It's got similar features. We're going to have space for seating. So, it's it's the whole idea was to really make this building very similar in features and offerings as the rest of the buildings. So, then if we could go to the schedule. Um, yeah. And so, you can see we've gone through a lot of that verification process with the building. We're still in progress going through vetting out systems, looking at
028existing spaces, and we'll have essentially what is a document for the existing building where we just list all of our recommendations for things that could be done. You could choose which pieces of those you want to do. Some of the things will list as alternates. Uh but we'll be able to come up with a list for the contractor to ultimately bid. Uh on top of that, we're working on the actual documents for construction. There's schematic design, which we're in right now, where you're going through creating the general footprint of the building, basic look at the building. Then you go into design development where we fine-tune our building systems, mechanical systems, and such. And then the final construction documents. We're in that schematic design process now, but we're going to be moving more into actual documentation
029where you're going to see more elevations and more detailed floor plans, and we'll be starting to pick out hardware and things like that for the building. And then as you roll into fall, that's when you can do some of that very early site prep, be working on the playgrounds, uh, and getting everything ready so that as we hit, uh, spring next year, you're really able to hit the ground running. you know, late late winter, early spring next year, you're able to hit the ground running and um get construction started uh without any issues. Okay. Um just um the point about the playgrounds, you you said the ball, but our students are here in August and they're going to want to be on the playground and so um you know, I do talked to Dr. Ratino
030about the fact that um obviously our weather, you never know what you're going to get. Um, but you know, it needs to be student ready um for them to be able to use something um when they come back to school. Especially if you are doing any um early site prep, you're going to have a 30 what is it? 30 foot around the building around the building site which encompasses most of the playground. Yeah. And so the way that we were looking at that in a way to kind of have a belt and suspenders was to leave that existing playground as it is, you know, and functioning as it is until that new one is constructed. So if there's any delays in in, you know, arrival of materials for that new playground, you have a backup
031playground, an existing playground that's functioning, and then as the new one is completed, you're able to migrate students to that space and essentially um decommission that existing playground. Okay. It's just that, you know, I mean, obviously you're familiar with the prep. You know, you have to have, you know, um, uh, mulched area. You know, right now it's grass there. And then part of that area that's scoped out there takes away their ball field, their kickball field, and we're already taking away some of their um, especially with the fencing. We're going to take away their basketball uh, black topped area. Y. So, you know, and trying to do that some of that in October or like last year we had a lot of snow in November. Um, so I guess I'm just concerned that, you know,
032we're not doing it when kids are trying to play out there. Yeah. And the goal is to push that along as quickly as possible to get it to a point where it's ready to go. It's just with everything like this and especially nowadays when you're trying to order materials, you don't know what you're going to be up against. So, it's always good to have contingency plans to make sure you don't run into anything that's insurmountable because if you have no playground because you take the old one out, then you're kind of left. Okay. You know, and then um I don't know if you want to flip back, but on the orientation of the gym, that did change and um it moved the stage on the west side and it made the gym go in an
033opposite direction um you know, from north to south instead of east to west. So, um it's going to allow for um like what three tier bleachers like Parkside and Yeah. And we're still this is still diagrammatic. We're still working through the plans. As I mentioned, this is schematic design. So, uh we have an even more updated version than this where we have seating situated in that space. Uh it's shaping up really nice and we'll be able to present that at the the next meeting that we're invited to. Okay. So, yeah, it's working out really well. All right. Sounds great. Can I ask a couple of questions? So, we're putting pickle ball courts. No. No. Isn't that what that says? No, it says practice fields. Okay. I can't see. All right. Um, it's really small. Wall.
034I mean, I think that Where did Riley go? Field. Yeah. That's our next That's just really small. The print's really small. So, even with my glasses on, um, then we have back in December, there was an email communication that went out to the district that said we were going to be doing HVAC and window improvements and whatever. That's what was promoted to the community at Mel Ridge. And this also says Mel Ridge, but we're not planning any work at Mel Ridge at at this time that I'm aware of is like what is what's that all about? Like that's that the board the board sent out a communication that indicated we were going to do some work at Melidge and I remember I had questioned that at the time like when did Melidge become part of
035this package because it's still in here. It says Buckeye and Melidge but we're not doing anything at Melidge. Yeah. Well, we're kind of doing it a phase at a time. The uh the schematic for the addition is priority. Well, okay. Again, our board communication went out and said we were going to do work and we promised that work. Like we said, we're going to do windows and HBAC. So, Mr. Dr. Ratino, like can you please give us an update on what we've got going on at Melidge. Is there is there not anything being planned at Mel Ridge? Not for this year. I believe Mel Ridge is slated for the summer of next year with the inter inside of Buckeye at the same time. So, we communicated in advance and probably should not have done so.
036So, I'm just going to put that out there. Well, these things are in the pipeline and as as Ryan mentioned, once he gets some of this schematic stuff worked out, we'll move into the existing building to really see what it's going to take. And but the existing building would be Buckeye, not Mel. We're not Exactly. Exactly. But they're very similar, you know, projects. And once we get Buckeye nailed down, then we can move over to Millidge or we can work some of those at the same time depending on what kind of Well, let's just be clear again. We communicated to the public in a board communication in December that but I was I was pretty flabbergasted at that because I don't remember talking about Melidge and now we're not doing Melidge and I had asked
037that question when did Melidge become part of that picture and it's still on here in in the schedule. So obviously there was some consideration that we're going to do some work at Melidge. We told the public we were going to do work at Melidge. We're not doing work at Melidge. I want them to understand we're not doing work at Melidge. Okay. Well, from what I understand, the focus was of the Buckeye Committee was on the addition. And then um concurrently, there's been investigations, as it says on the schedule there, not only of the interior of the older section of Buckeye, but also Melidge there. These are older buildings. You have to determine where things are. And I've not been part of that. I just knew from the Buckeye end that there were similar looks and
038for HVAC. I mean all that. Maybe folks are not hearing what I'm saying. I am saying that the board sent out a communication to the public and the greater community about work that was going to be done at Melidge in December of 2024 that we're not doing. That's all. I'm not saying anything about the plans or whatever. We're not doing it. We have no there was no plans on the book. You aren't working on anything for Melidge. So we put out communication to the community in advance of actually having conversations about it. And I asked at that time when was Melidge part of the equation because I don't remember that. I just want the community to understand we're not doing it. We put out the communication. It was it was presumptuous of us to put
039out communication for work we had not talked about. I just want to be clear. Thank thank you for your clarity. No problem. So this is a huge project. What we are doing is fixing problems that that have uh built up over the last 16 years in this district from neglect. So what we have to do is we have to go into Buckeye. We have to add space. We have to add classroom space. We're adding a gymnasium. We have to go into the old building and do as much as we can with the money we will be able to borrow. And we're still in the process because of the bond uh interest rate. We're still in the process of figuring out how much we can borrow and what our costs will will be. Part of what
040Ryan right here is saying is when we go into the old building, we're going to need to determine a couple things along with the new addition. Where are the utilities going to go? How many upgrades do we need to do? How much is that going to cost? Now, that's Buckeye. Melidge is part of this process, too. And so, the same thing in Melidge. We have to go into Melidge and see what items we can accomplish. what what can we do with the money we're going to be able to borrow? This is a huge huge amount of work. The amount the amount of time and effort I know Mr. Keaney, you have spent I don't know how many hours, but I don't want to say countless because it's not countless. You could you could count them,
041I'm sure, but so many hours doing the research as I have done also and also have had discussions with Ryan about it. This has been going on for many, many months and we continue to gather information. The these are huge huge undertakings we are taking and it takes a lot of time to gather all of the information and yes we are going to be doing work at Mel Ridge. Yes, we are going to be executing in a way that upgrades Mel Ridge and Buckeye the old buildings and of course the new addition at Buckeye. We're doing the CTE wing here. We're doing the addition at Riverview. Uh the board has undertaken uh two mountains of work to try and catch up. uh the district unfortunately uh had been neglected for a number of years and
042not only are do we not have enough space why don't we have enough space well the board before I got on the board and Miss Brewster wasn't here Mr. Keini wasn't here decided to sell a 16 classroom building called the Haden School. What are we doing now? We're replacing 16 classrooms. What's it costing us now with the upgrades? $18 million approximately. And that building was sold for $500,000. The building the district was uh put in a negative financial position of over $17 million by that move. Okay, that's a huge huge deficit that we're overcoming and it takes a lot of time to do all the work we're doing. So, yes, the board will deliver on all the work that it has stated to the public. And will it be done in December of 2024? No,
043it won't. But the work on gathering all the information will is continuing to be done. The work will be done in the future. So I want want everyone to be fully aware that that uh the work is going to be done and the communication that goes out to the public is letting the public know that yes the work is being done but it's not being done today that communic that communication said it was going to be done as part of this project that that and it is part of this project and this project is a huge project and as part of the um Buckeye committee um you know I've been working with um Mrs. Smolen and the rest of the committee. Um they were able to map out what the interior of the existing building
044looks like because we want to make sure that we don't have four teachers trying to teach in a singular room that we don't have intervention services taking place in a a closet or a um small little room on each wing of the stage. Um, we want to make sure we rightsize this building and we also want to make sure that teachers have the opportunity if they want to team teach that there's going to be uh two places uh in the existing building where they'll be able to do that because we have two places in the new addition. And so the the teachers were pulled who would like to do that and we're planning accordingly. Ryan, one quick question on the gymnasium. um before it was reoriented. Yeah, I'm assuming it's just being turned and and
045nothing inside is being changed. We have some storage space in there. Is that still in there? Yeah, you still have storage. It's just the general shape of the building. We reoriented um part of it there's an aesthetic component. I mean, we are trying to pull some of the similar, you know, roof pitches and stuff like that from the existing building so that the new one ties to it and looks nice. Um the other one was just about that access. You come in the door and you're right into the gymnasium. And so it's a matter of flow. You come how the students can flow into there and how the public would flow in. This just seems to be a little bit better fit. Yeah. And it's it's a process. I mean, each of these rooms, even
046the classrooms themselves, they'll get slightly reconfigured as we go through this. What looks they're on paper now and they look great. We could build that and people would like them. Uh but as we go through the process, as we meet with staff, um you know, and finalize the fit out for those rooms, they might change a little bit. you know, it's every piece of this will get adjusted a little bit before we get final construction documents. Even then, they change a little bit. So, thank you for that. Do you have uh any information about the utilities? So, we have the base information that's on the existing drawings. Some of that needs to be verified. Um, generally speaking, utility companies are apprehensive to delve too much into a project until they have u new loading requirements.
047So for example, the new building edition uh it has loading requirements. The mechanical system will draw so much gas. It will draw so much electrical. Those are demands that are new to the existing system. Uh the existing building though as we're talking through the renovations that could potentially happen there with mechanical systems and such. U they have a different set of loads that would go into this calculation that the the utility companies will ultimately need to uh verify against. So, that's all part of the work we're doing. That's something that needs to come here in the next couple months. As we gather some of this information, we'll be able to uh really engage them and get a better idea of what they're going to need to do. So, and then um we did take the
048stairs that um in front of the stage off um because we're combining the stage uh area with a gym, that would have been a hazard for students. So, we're making sure that, you know, if we have bleachers, they'll be on the opposite side and they're movable. Yep. Um, and only three tiers like you see at Parkside view. The way that's going to be situated is it provides a similar size space on both sides of the gym. So, you could put bleachers on either side of the gym, tilt and roll type bleachers on either side of the gym if you like. Um, it does give you the opportunity to put those bleachers on the far side so that as there's an event up on the stage, you'd be able to sit in those bleachers and view
049the thing that's going on the stage. It is sized, as I mentioned, very similar to Riverview. That's kind of a our starting point with a lot of these things on this building. Uh so that if there was ever a desire to do anything else with that seating, you have a very comparable space that you could do that. So it's very much designed in a similar fashion so that all those things that people love about that building, you know, you'll have those same sorts of elements in this building. Right. Okay. And um and then you spoke about a black top area outside that gym wall because there's many times uh where like today um it gets too muddy for kids at at recess and so they'll have a black top area. Absolutely. You know, and we'll
050be able to move the Eagle Scout project. You will. Yes. Yes. Yes. All those are Okay. Thank you. They can come apart. Appreciate it, Ryan. Thank you. Thank you all so much. Have a good All right. And that concludes my special reports. Thank you for that. Any uh old business? Hearing none. Is there any new business? Hearing none. Buildings and grounds operations superintendent business advisory council liaison. So, as our superintendent earlier noted, we had the senior capstone project this morning at 7:30. Uh the mixer. Yes. Okay. 7:30 to 9:30. What we had is we had some companies and we had of course some administration staff and uh students and the students were able to uh go around and have discussions with the various different people representing companies. Um, we had Cleveland Construction there, University Health,
051we had Lake Metro Parks, and a few others. Right. Uh, 1922. Uh, 1922, the the coffee house, and um, and and so I saw students actively in involved in all of that and actually seemed to be interested. It was a it was a great it was a great morning. It's a the pilot kickoff. I think it's I think it's something that we should really be proud of as a district that we're moving in this direction and um it's only going to grow from here and we are still looking for b local businesses to partner with uh for our students to take on our students for 200 it's 250 work hours. So 250 hours so the students have to engage with the company for 250 hours for the year and and um right now the it's
052a pilot program and there are 13 students scheduled. We have 13 students signed up and we are working on partnering with um a local organization for some leadership training for our students as well. Can you can you go into that? Like that's 250 hours. What does that entail? Is that throughout the entire year? Is that like is that for next year you have these students? It is for next year. It's 250 hours of specifically workbased learning. So it's not just showing up and it there there's specific requirements that are that are written in in the statute that talks about what this is. So one of the ways that can a student can secure competency for graduation is earning the Ohio means job seal as well as logging 250 hours of work-based learning. It's not the
053only way. Some of our students earn competency um by just earning a score on the algebra test and the L2 test. If they're not able to do that though there are alternate measures of competency and this is one of them. So we are offering this option for all students but it's for one um so it could be alternate ways for so what what do they do in that 250 hours? I'm curious there's um it it's a individualized basis and they work with the employer to it's it's almost like an an unpaid internship to some extent. They're they're given some tasks to do. Uh they have interviews with the employer. The employer kind of monitors them gives us feedback along them. They work on kind of having an own self assessment as to how they're working.
054The employer serves as a mentor to some aspect as well depending on it's it really does base on what the job is. We talked with uh Cleveland Construction for instance is a great uh partner to talk with. Theirs may look different depending on the age of the student because in commercial construction what you can do at 17 is very is very different than what you can do at 18. And Cleveland Construction has a program similar to this, but this is a that they use to kind of encourage students to enter the construction field. This is a different type of work with them, but they're going to work with us to monitor what this looks like. But when you're 17 in the commercial construction, you're limited, but 18 is different. Same thing with healthcare. Uh university
055hospitals is a little bit different as what you can do along that. But some of it's um just experience in the different areas of of healthcare and kind of learning what that is and picking an area and going through that. Some of it's a shadow experience. Some it's actually doing the work um as well and actually doing the work of what that person uh what that field does. Yeah. So it's going to be a very interactive experience for the students. They're going to have to lay out a plan. Okay. And they will of course work with the company to do that. And then also um they will have to execute that plan. Of course, they'll be working with the company to do that and the company will be mentoring them, help them, helping them, training
056them and and grading them to some degree. Um, not that the company will give them the grade, but they will be helping to helping the school district understand how the student is is coming along. It'll be it'll be sort of a performance evaluation. And so, it's this is um this is a big undertaking. Um 250 hours is a lot. And um we're very fortunate to have companies in our community that are willing to participate in this. And um like we have we have uh like we said, we have 13 students right now that are plan to uh planning on taking advantage of the opportunity. And we'll see if it's 13 when the spring comes. We we hope so. So when it's 250 hours, what like that that's a lot. It is. What's that look like
057in a week? How many hours is that? So, um, you know, that's that's that's a quarter of a work year. It's a lot of hours and it's probably going to be some flex time depending on Yes, it is. It's it's flexible depending on what the student what the student schedule is. I mean, and like what is what is not to downplay the whole thing. I think it's great, but I'm like what is our what is the company's liability when that student is there? What's our liability? Like are they considered an employee? Are they They're not considered an employee. You know what I'm saying? like there's lots of issues there I guess that I it's the same liability and it's structured after the after an internship and how a company when a company takes on an
058intern it's it's under the same guidelines and that that they would have as well so I don't have the legalities to it that are there I can look into that yeah I would just be curious again like I think it's a lot it's a lot of hours that's like a part-time employee it it is and that's so that I think I don't know if that lends itself to additional liability ISS issues that arise within a corporate entity. If anybody at legal has looked at that from their perspective, our perspective, what those things look like. I I guess I just like more information on that. Yep. I can hear that. Okay. And then buildings and grounds. Um Mr. Orlesk said that the preparations for graduation are ramping up and they'll be ready. We'll be ready for
059that. Um and Ambitious landscaping has started their work and um he said they did a good job for the military signing prep. Um our maintenance crews busy cutting grass and uh they can get through the puddles and catch up with the with the growing of the grass since we've had so much rain, but doing a good good job there. Um custodial is prep prepping for our summer cleaning. Uh how many how many uh workers do we have? Do we know for the summer work? Uh additional st the staff members they're on for tonight. I think it's Well, sorry. Sorry to ask that specific question. Is it 14, I think. Okay. No, we have just under 40. Oh, just so right around 40. So, there's a lot of participation and that's kind of where I was
060going. So, thank you for that. And um okay, so also what was brought up, of course, we're looking at the future and Mr. Allesic is saying as the additions are built, uh we're going to need to look at some more staffing um to help out with the maintenance and uh so we'll we'll be of course planning for that as things develop. um seal coating Buckeye Melidge Lemouth Parkside and threequarters of the Riverview parking lot comes in at about $53,600 and then striping at $14,600 and and so what we're looking at is um a lot of parking lot maintenance and repair and um that's going to be moving forward. Uh, also we talked about uh there's an asbestous um encapsulating project uh that we're going to be moving forward on. We have a crawl space that
061has asbestous in it and uh we can't be sending workers in there because it's obviously a health risk. And uh Mr. said he's willing to put on the space suit and and and the respirator and go in there and and I suggested that we get the quotes on that and and move pretty quickly on on encapsulating that as best so we don't have to send anyone in there to do work. Um we have a lot of underground utilities and if anything breaks and needs fixed, you have to go in there. So, this this has obviously been there since the the building uh campus was built and we're going to be remedying that and eliminating that asbestous threat, if you will, because everyone knows if you turn on the TV, asbestous is a big deal for
062health. So, uh that project will be moving forward. Um Kyle, our our transportation director is here. he was kind enough to come in and give us uh another overview on his report uh on our buses. And um what we determined is we have um a lift bus that a wheelchair lift bus that we probably need to buy and um that will probably cost about Gary you were saying approximately 130,000 but we'll be in the process of getting quotes for that. Um, and so that that bus while it's still operational, we want to be proactive and buy a new bus to replace it just in case anything were to happen. So, we'll be looking at that. Uh, so thank you, Kyle, for that work. Um, and then the other thing that we were looking at was
063removing the uh, Buckeye trailers. And at this point, we're still refining, if you will, uh, a price to dismantle, remove, and and transport the one good one. And so, Mr. Allesic is working on that. And, and there's also, uh, another person that I know that'll that'll, uh, be looking at that to put in a price. So, uh, we should have that information. What do you think? Within the next two weeks. By the end of June. By the end of June. Okay. So, so, um, so anyway, that'll that'll move forward. Um, and that's, um, that's about it is as far as I have. Mr. Allesk, do you have anything further? Have a great holiday weekend. Thank you. Can I ask some questions on this stuff? So, is we voted to remove buses from our five-year forecast
064for the or our forecast for the PI fund for next year. How is that going to affect our PI fund and all these other improvements that we're doing? Have we encumbered the funds for those in the PI fund? What's that do to our forecast for that fund? And what are we going to do with these trailers that we're removing? Like where are we putting them in the dump? Yeah, I need to update the permit improvement fund forecast to accommodate the the bus purchase. So, I'll be working with our treasurer on that. And in our discussion for the buses, uh, by the time the buses are ordered and and you get it, it's going to probably be more than a year. So, we're going to pro we're going to, uh, make sure that that purchase is
065in the 2027 fiscal year, so it won't affect the 2026 fiscal year. Okay. And it's my understanding, just because I'm on the Buckeye Committee, the um the two older trailers couldn't be transported. They're going to be uh they're I mean, they're almost like fall apart when you touch them. So, they have to be what do they call it? When take them apart there and in general terms, torn down and thrown away. Yeah. Um but then the other one that's the newer one, the more recent one we purchased, that one you're planning on taking. We'll we'll transport that over to the the maintenance property and and then uh you know there's over 600 school districts in the state. We can we can put a notice out and um I think that at some point one of
066those school districts will will need something like that so we can sell it. Okay. Mr. Flacker, will you update are you you're going to update the five-year PI or the PI forecast for that this? Yeah, I can have it for like the next uh board meeting or finance meetings. Thank you. Okay. Okay. Curriculum and programming. Okay. Uh we did not have a curriculum programs committee meeting this month. Uh we put it off um until June 10th at 7:30 a.m. at which time uh we'll be reviewing the preliminary Ohio State testing results and Dr. Retino is putting something together with Dr. Malcar. Yes, we are. So, we'll get that one done in between all the other. All right. And then um the Buckeye Elementary ad hoc committee met. Um I appreciate all the help um and
067attendance by administration. Um at that committee and the last two meetings we had involved Ryan Schmidt who was here this evening and um he helped us work through some other details. Um what has come out of um the new addition is that you know it makes sense to have a that be more the primary wing. Already we were designating three of those rooms for kindergarten because it would they would have bathrooms. Uh but for design purposes and keeping it equal, there would be four rooms that actually have bathrooms. But um it also allowed us to push the bathrooms inward and then that allows for um a small tutoring room on each side of the hallway. So if students need extra help, it's going to be right there in that hallway pro possibly. And then changing
068the gym, which she talk spoke about. Um, and then it made sense that um, art, music, and library would be kind of clustered in the '9s edition where they would be able to um, you know, like it would just kind of be a wing of um, you know, specials and but yet every student in the building would be able to use the gym in the new edition. So, um, and then within, uh, as I said, within the old section of the bu old section of the building, we made sure that there was ample space for everybody to have the room they need to teach without having multiple people using the same room. And then there was one other thing. Oh, the doors between uh, two rooms um, on each side of the um, you know,
069in the building. So on one wing there'd be a a set of classrooms where the a door could be between and same thing on the other side. So um so I think that kind of worked everything out. Um hopefully um I think we're going to have to have some other kind of meeting to talk about the playground and have some planning with that. Um so that we know what we're doing. Um so we'll um figure out a time to meet on that. Um so that was the Buckeye committee and then as far as as far as strategic plan leaison um we're basically been focused on this pathways to excellence which you have already outlined. So appreciate you putting that together. Can I ask another question? Do we have we have classroom moves for the 2526
070school year? Um do we have any do we have any other documentation on that or with the plan for the Buckeye spaces and whatnot. Do we have do we have things that we can share with the board because I've not seen any. Okay. Um are you talking about that's Mrs. Brewster's agenda item? Well, I that's my agenda item. I was going to talk about it then. Do you want to talk about it now? No, I don't want it now. I want to know like we haven't seen any of that. were being asked to vote on some things and it was attached to the agenda, wasn't it? Oh, it was. Yeah. Yeah. Okay. But are we we're not going to have any Well, the last meeting I shared that same information. Um, and then this time
071we're putting a motion on and and it was attached to the agenda. When did the agenda go out? I just feel like the public needs to hear more communication. What does the board? We did send a so I at the last meeting I did present kind of the overall what we are doing with the major the majority of the plan um classrooms and that sort of thing. We did send out a communication to the public regarding um moving special education classrooms and where we remove those those classrooms too. Um this this specific of the classroom plan and all that was Mrs. versus item on the agenda, but right and um I mean are have have the plans that we have are have have they been you know vetted by administration staff like everybody's on board
072with this plan? Uh the so the plan to move the special education classroom that were shared and all that that that came from us. uh the actual where we were putting the Buckeye and the the classrooms and the the temporary modular classrooms uh that came out of the kind of the Buckeye committee. There is some disagreement as to use the use of the library, but I think this is kind of where we were settling on from this plan. Yeah. The the um I suppose when we get to that portion maybe we can have some more conversation about that so that we can move this. That's fine because I have that. Okay. policy committee and alumni association. Um, no policy meeting. Uh, Mr. Schlick, are you going to miss the last No more policy meetings for
073you? I don't know. Maybe I'll work for the He'll be my new best friend. All right. Um, alumni association, uh, they are preparing for their golf outing. There is information, I know, on our Facebook page. Is it on the website, Nick? It's on the alumni website, but we linked it on our social media. Okay. So, um they are looking for golfers and um sponsors. So, if you um want to get out there and golf, I think it's June 19th, 21st. Saturday. June 21st. Saturday the 21st. And so, they're looking for golfers and again they're looking for sponsors for the holes and other things. So, um if you're interested, get on the website and um I know they much appreciate it. So, um, that is it at this time. Thank you for that. Booster organizations. Leael,
074I don't really have too much for the from the boosters. Some of the boosters are having plant sales currently. Um, people are wrapping up their year-end activities. I know some are planning golf outings over the summer, so you'll probably get some flyers. There's plenty of information on our website about those, so check it out. Thank you for that superintendence report. Okay. uh exciting time. May is a really busy month within the schools. Typically, at the April or May meeting, we invite our foreign exchange students to come and speak with the board. However, at both meetings, they were busy. Uh so, we do we did ask them to kind of put a little bit of a slide together of what they are. You'll notice a lot of the similarities between the two. The first suit that
075we have to join us is Wame goes by James uh Urera and he is from Mayorca, Spain, which is an island of the Mediterranean Sea. So coming to Cleveland is a very different change for him, I'm sure, especially with this weather that we have. Uh he loved his experience at Riverside and had a lot of support from staff and teachers. He was very involved as we typically see with all of our exchange students. He was involved in cross country, uh indoor and outdoor track. He had a great time with the team and the coaches and loved his things. He did miss uh being away from his family and also the food and I having traveled to Spain once I would understand that as well. Uh I I love me some paella. Uh our second um
076exchange student is also from Spain. Uh Aiker Aoyo and he is from Madrid, Spain and it's in the center of uh the country. It's the capital. He had a good experience. He received a lot of help from his teachers. He enjoyed being in sports like swimming and he loved the people he met. Um, and again, he misses the family, friends, and the food. So, um, you just can't get a good paella around in in Lake County. Um, another thing that is awesome that Riverside does, it's a great partnership with Paysville Township, is our paint the plows program. This year was a little bit different. We, uh, had our art students head over on April 25th. 30 of them travel to the Paysville Service Garage to paint 11 snow plows. Uh these plows will be on
077display throughout the summer festivals through Paigeville Township and then you do see them in the winter on the trucks going by. It's really kind of neat uh to see that that plow go by. One of the things that was different about this is the students created mockups of their designs and showed to the drivers and let the drivers pick the designs they wanted for their plow. So the drivers had input into it as well. And the Ninja Turtles won one as well as um a number of other ones including the Ratatou. So, there some really cool plow designs this year and be on the lookout for them. May is staff um the first week of May is staff appreciation week. We've kind of carried that on throughout the month. Um uh but we wanted to
078just thank all the great people who work at Riverside. We did a big social media campaign to thank all of our all of our great and amazing staff that do all the things they do for students uh to make sure that we have the the the great climate and culture that we have. Uh, one of the other things that we are doing as an administrative team is sending a food truck around to the buildings uh, the next couple weeks to provide them with either lunch or for our second shift. They they order it and they'll have dinner waiting for them. So, it's something we're uh, happy about and excited about. Moved it out of staff appreciation week because if you go to some of those buildings, you do gain 10 pounds within just that week
079alone by all the PTOs and all the celebrations that they're doing. So, thank you to our PTA and PTO's uh, for, you know, feeding our staff, but also we wanted to say thank you as well. Um, at this time, another awesome event that happened, uh, the second year of I, so I guess we could say second annual, um, kindergarten kickoff. That was May 7th, uh, we had over a 100 families attend our second annual kindergarten kickoff at all four elementary schools. This was born from our, uh, kindergarten teachers who wanted to get these families in. It's a push to get registration involved, and we've seen an increase in our registration numbers earlier because of this event, because they come to it. There's a bus that's there. Uh the incoming kindergarters were able to see the
080classrooms. They were able to meet some of the teachers. They were able to meet the administrators. They took a picture in front of the Riverside banner. Uh they went on the buses. Uh it's a re they there was a scavenger hunt. They they walked out with a swag bag. It's a really cool and a sign that says ready for kindergarten. It's a really great event that we do. We also explain a little bit about our how we're doing kindergarten this year with our kindergarten camp to kind of explain what that concept looks like. So great things. Really excited. Like I did say, May is a busy month. the week uh the following week on May Wednesday, May 14th, we hosted our annual military signing event. Uh the yard the grounds looked great and it was
081really awesome to honor our six seniors who have uh committed to serve uh a higher purpose and join the military following graduation. Um and that's always held out front of the wall of honor, which is a great backdrop for that. So happy the weather held out for that one. It was windy. It's always windy that day though. Um four day or 5 days later, we recognized some of our student athletes in a letter of intent ceremony. We recognized seniors who signed their letter of intent to uh continue their academic and athletic careers in college. And that was Kaden Boyd who's going to Bologn for golf. Uh Gian Kamo Dolce who's going to West Liberty University for baseball. Roland Green who's going to H Highleberg for swimming. Katie Mine who's University of Tampa for cross country
082and track. and Austin Whit who's going to West Liberty University for baseball. So, we a lot of um lot of people who are decided to go play at the collegiate level and we are excited for them as well. Um another unique program to Riverside, but something that's just a really fun event, really cool for our elementary schools is our literacy lineman program. On May 20th, we had players from the Riverside High School football team visit our elementary schools, read to the students um as part of our literacy lineman. They also played kickball. I don't know if they were reading while they were playing kickball or just playing kickball with them and getting a chance to get recess. Um I think they snuck a recess in somehow. But it's a great opportunity for our kids to
083um you know our our high school students to interact with our elementary students. Um and we are wrapping up the fall season, but we got a lot of conference teams going farther. So we uh we pretty much kicked butt in the Western Reserve this fall or this spring, I'm sorry. We were the girls track and field champions. The boys were runner up, but if you're not a champ, you don't make this slide because we had a lot of success. Um, our baseball team was Western Reserve Champs and our softball team was also WRC champs. Um, our softball team and a baseball team are currently in, oh, all three are in the postseason right now and they're competing as they go through. So, a little bit of update on where they're at. Uh, the boys and
084girls, like I said, they're competing, the track teams are competing at district this week at Ardonia High School. Usually it's a lot warmer and um sunnier. This has not been the most ideal track season. Um our softball team is playing for the district championship tonight at Youngstown State versus Mayfield. It did get moved to tomorrow. Oh, it did get because it rained out. See, if they would have played on our field, they would have played cuz it's been great. We were able to host a playoff game um because of the field conditions, the red field. That was really exciting for us as well. Baseball plays in the district semi-finals on Tuesday at Wadssworth. They are 17-8. Lacrosse finished second in the WRC. Again, they didn't make the slide as well. Um, at 8 and eight,
085they lost to Kenston in a nailbiter of a game from what I heard until the very end. Um, and girls lacrosse finished their season at 9 and 10. Both of those teams ended their season in the regional rounds. A little bit more uh facilities update. So, like I said, um, this has been talked. We are kicking off CTE edition and Riverview Elementary Edition within the next few weeks. groundbreaking ceremonies at both locations is on Friday, May 30th, which coincides with the last day of school. A week from tonight, we will be celebrating the class of 2025 as they graduate. Uh so, congratulations to them. This is one of my favorite agenda items of the year is the voting um or the the recognition of the class of 25. They 2025. They are on the agenda.
086Graduation starts next Thursday night at 700 p.m. at Riverside Stadium. If you can't make it, we do have a live stream link on the website. The weather right now is shifting a little bit. There's a 40% chance of rain, so we're crossing our fingers. Uh the recent report said rain in the morning and it should be okay. But if it is a rain day, the makeup um is the 30th at 700 p.m. Um and we will either be outside or inside depending on weather. So we that's our that's our rain day plan for that. And that concludes my update. If it's any consolation, Uclid High School is, as we speak, having their graduation ceremony outside right now. Yikes. They didn't move it in Parkus. Wow. Okay. Thank you for that. Treasures report and committee update.
087Finance, Audit, and Personnel Committee. Um yeah, we met last Thursday morning and um went through uh a lot of different things, personnel, there's a lot of you being the end of the year, there's a lot of uh things that need to be uh updated. Uh you'll see in the uh agenda later on a lot of people just renewing of contracts and things like that. Um, we also have a lot of uh contracts with entities that serve the district that need to be renewed. So, we went through some of those things. And, um, what we're also looking at is uh, breaking down the organizational chart a little bit further from what it is. and uh also breaking down the budgets budget items a little bit more than they normally are presented and those will be for
088uh the administration and the board to uh go over and uh see what's happening with that but it'll give us a little better grip on what's happening in the district and I really appre appreciate the help from HR and the treasur's office for uh the work on that uh and that's been pretty much it. So, thank you for that update from the treasurer. All right. All right. Um, as always, we'll go through our monthly financial reports which are posted both in court docs and on the treasur page on the website. At the end of April, our total cash balance was $43.1 million of all our funds. For the general fund, we ended just shy of 28 million. And then the permit improvement fund is about seven and a half million. At the end of April,
089we have just about $2 million encumbered and 5.5 million unencumbered. Obviously on May 9th, we signed those guaranteed maximum prices for the career tech and review edition. So those uh funds are mostly encumbered at this point. Uh appropriation revenue estimates, we're currently 83.33% through the fiscal year. Our revenue is at 95%. Uh that's because of our property tax collections coming in at two times throughout the year. So we received our first half collection. And then for expenditures, we're trying to go lower at 79.4% so far uh this fiscal year. Going into some general fund stats, our April revenue was 1.3 million, which included $611,000 in state foundation payments. That's our state funding from the state of Ohio. And we received the Medicaid cost settlement report for fiscal year three, I think it was, of 445,000.
090Um, so that received that this month. We actually had two payments this year, so our revenue is a little higher than typical in that category, but next year we'll level back out to normal. Interest revenue for April was just over 98,000. We're currently getting 4.49% in our Star Ohio account. And our investment account, we're getting about 3.85% for an overall yield of 4.25%. Our April external fund expenditures were just around $4.5 million. Um, I said it's May, it's 5-year forecast season. I'm going to pass out a hard copy. I know everyone looks forward to going through the financials forecast. Hard copy. Uh just some information. The 5-year forecast contains estimates based on the best information available at this time. Kind of like your weather forecast, but what's happening today compared to what's happening a week
091from now. Things could change. Uh it's required to be updated and filed with Department of Education's workforce every November and May of each fiscal year. And the forecast will contain three previous years of actual data. So fiscal years 2022 through 2024. and then five years of forecasted data. Our current fiscal year 2025 through fiscal year 2029. Uh the forecast, you know, the numbers only tell a little bit of the story. It's important to read the assumptions to know what goes into those numbers and what we're forecasting going forward. The uh forecast now only includes the general fund. It does not include any of the other 22 active funds for the district such as the permit improvement fund. It also does not include the Lake County Financing District anymore. We've decided to remove that from the
092fund from the forecast as it's not required to be in there and it puts us more in line with uh the other districts in the financing district and also the other districts throughout the states are all reporting consistently and with the recent focus by the the Ohio House on cash balances. We want to make sure that we're presenting u appropriate data so if they're making decisions based on that they have the correct numbers to go through. Therefore, the actual data in fiscal years 2022 through 2024 were restated in this forecast. Um, some overview, we are solvent through fiscal year 2028, which you can see on line 7.02 of the forecast. Uh, we started deficit spending last year where our expenditures exceed our revenues, which is reflected on line 1. Uh in fiscal year 2022, there
093was a new state binding budget that included the fair school funding plan. Uh it was originally intended to be a six-year phase in. Uh the current fiscal year 2025 is the fourth year of that phase in. However, continued phase in not guaranteed. Uh what's interesting about this forecast is that we basically have to predict what the state budget's going to do the next two binding budgets, which obviously is unknown at this time. Yeah. And the uh unlike what I said in November, now the phase in par school funding plan is questionable at best and the house proposed 30% cap on cash balances would be catastrophic to us and pretty much most districts in the state of Ohio. So here's a quick summary. We started fiscal year 2025. Our restated beginning balance is 23.4 million. Our
094estimated revenue for this year is 52.6 million. Our estimated expenditures are at 56.3, which shows a deficit of 3 point uh just shy of 3.7 million. Uh it looks it looks a little funky this time because of the $2.5 million career tech grant. Um about we're anticipating about having to advance about 2.3 million or so to the career tech fund. Because that's a grant that's on a reimbursement basis in order to stay compliant with Ohio budgetary law. we have to advance those funds to that fund that at to that grant fund at fiscal year end just to keep us compliant and it gets returned in uh in July. Uh so that was a large transaction that was not in a prior forecast. Uh doesn't really change the overall financial picture. It's more of a just
095a year and fiscal year compliance thing we need to do and we had to do something similar back when we had the COVID esser stimulus dollars. We had to do about a $1.8 $8 million advance back then because of the timing of just how things come through and doing a construction project. We don't get those grant funds until we expend funds and then request reimbursement. So the money will be coming at some point. It just the timing of how the year future end comes and logistics of that. And the um grant um we put in a request for additional funds for CTE. When would we know anything on that? I haven't heard anything. They said soon. Soon. Soon. That sounds could be a week, could be a month, could be six months. It's But there's
096a chance we could offset the money we've that's the hope, but obviously it's not guaranteed. Not followed up. It's only been a week or so since the plan. Have they given any information as to how many districts applied? They did not. They didn't really give anything other than they're making decisions simply and I was like, "Okay, it could give me anything, you know." So, right. Um, so looking at with those advances, we're ending about $19.7 million as a cash balance for the end of fiscal year 25. Uh, carry that forward in that fiscal year 26. Now fiscal year 26, we would have a return of those advances in the revenues. So be 56 million and our expenditures are expected to be 56.4 million. So next year will be similar to a break even year. um
097and then going forward we continue to restart we start to deficit spend uh more substantially as costs continue to rise and revenues stay generally flat. This next slide just shows a chart. Uh the first three years fiscal years 2022 through 2025 are actual data and then fiscal years 25 through 29 are projected. The green line shows revenues. The red line shows expenditures. typically because of those advances now the lines aren't as they're a little more choppier than they typically are but typically your expenditures are always rising faster than than revenues. So the overall average revenue growth is about 1.52% but our expenditures tend to grow 3.53% or so. So the short explanation on that is that our revenues basically stay the same basically rise a little bit but they basically stay the same because there's
098no inflation factor built in. And with about a 3% average inflation, expenditures go up. Right? That's the uh challenge of school funding for the last half centuries. Challenge of school funding forever in Ohio, right? Levies on the ballot at some point, right? We end up there. Uh the next slide uh shows a pie chart. Our general property tax revenue is about 32.9 million or 63% of our revenue. That's class one to class 2, which that's basically your residential and commercial property taxes. Uh the section in red, public utility personal property tax, 3.1 million or 6% of our revenue. And then the uh and then there's a section that's a more of a teal color, state share of local property tax, $4 million. That's 8% of our revenue. That's the reimbursement you get from the state
099of Ohio for the uh rollbacks on levies prior to 2013. and people who qualify for the homestead exemption, they get a discount on taxes. The state reimbures us for that. Uh there's currently a petition trying to get on the November ballot to completely eliminate property taxes. Um if that were to happen, if you add those three slices, that means 77% of our revenue would disappear if that was to be make it on the November ballot and get approved. And obviously if you're losing 77% of your revenue, that's a nightmare. So that that obviously won't happen because all the schools in Ohio are going to shut down, but the legislature would have to go to work and and figure out a new tax plan for Ohio if that happens. And so yeah, we'll see what happens.
100Right. Right. Uh section and greens are are unrestricted state funding. So that's about 7 just shy of 7.8 million or 15% of our revenue. Uh so our total revenue for this year is 52.6 million. Next slide here just just has a screenshot of the forecast. I know it's difficult to see but just wanted to have it up on the screen so you can see our revenue generally, you know, doesn't increase much. Uh there are some increases in property taxes because of the uh use to 20 mil floor. So a little bit of increase in 25 and 26 from the reappraisal. And then in tax year 27, which would be reflected in fiscal year 27 and 28, we're currently assuming a 8% valuation increase. Obviously, we'll address that as that time gets closer to see what
101that might look like, if it's going to be more or less, and what the housing market looks like. Uh line 1.035 are unrestricted uh state grants and our state funding. Pretty much flatline through the forecast. Uh there's a slight decrease in 26 and minor increases and that's basically casino tax revenue. The other revenue from the state funding which is majority of that number but right now it's assuming flat because we don't know what the state budget looks like. If the governor's proposal had gone through we'd see an increase in transportation funding. If the house budget went through we'd stay relatively flat. Um so and then we don't know what the senate's going to propose. That's going to come out in the next uh two weeks I believe. And you'll see in fiscal year 2026 on
102line 1 2.05 for advances, you'll see that return of that 2,650,000 advance there that you'll see on the next couple slides when we show the expenditure side of things. Uh since we're primarily funded through uh property taxes, this next slide, this shows all of our property tax levies that are currently in effect. Um, our last operating levy was 2017. Um, we currently have we're at the 20 mil floor with three appraisals. We current 20 mil of general fund millage, current expense levies. We have a 2.9 mil substitute levy gives us a total general fund millage of 22.9 mills. And then we have a permanent improvement fund collecting at 1.1 1.51 mills and a our debt from construction of Parkside Murview collecting at 1.13 mills for overall total millage of 25.54. What does that mean? This
103next slide shows the school district tax rates throughout Lake County shown in the orange color with the financing district that applies to four different school districts reflected in green. Uh Riverside has the third lowest uh school district tax rate in the county. Perry's at the bottom at the 20 mil floor plus the financing district with the power plant. They can't uh they can't go any lower on their tax rates with with the power plant there. But typically Riverside and Mass are the second and third lowest depending on who had passed the last uh operating. And you can see Wickliff has the highest tax rate at 41.8. On the expenditure side, the if you were to take this pie chart and do it for every school district in the state, it all look very similar. Uh
104salary and benefits are your two largest pieces. Uh salaries makes up just shy of $30 million or 53% of our budget. with the employee benefits about 13 a.5 million or 24% of our budget. Uh within the remaining categories of purchase services that includes uh you know just curriculum services some repairs utilities things like that about 13% supplies about 1.8 million that's your your bus fuel plus all your typical supplies paper and all those things that you purchase throughout the year and then we have some other small categories there. So our total expenditure is 56.3 million fiscal year 25. And then here's just a showing the the overall look of that forecast. You can see um here to compare this to the November forecast. Obviously the salary and benefit lines changed because we restated those due
105to the financing district removal. Um, and then purchase services, supplies, cap outlay, and those other categories are pretty much the same as what we projected in November. There were pretty immaterial tweaks to those numbers. And then in line 5.02, you'll see the advance out of the 2.6 million that gets returned in the following fiscal year. Uh, looking at our cash balance, uh, we have a cash balance policy that was adopted in 2022. basically says that the you board believes that maintaining a general fund cash reserve of at least 90 days is necessary in the interest of sound fiscal management. Uh for us being that we're primarily funded through property taxes that come in two large chunks throughout the year, we need that 90-day cash balance in order to make payroll in like January and February
106of each year as our cash balances get low. A district like Painville City who's heavily state funded could have a lower cash balance because they're getting 24 payments equally throughout the year. Uh so it depends on school district to school district. The first three bars are are historical cash balances uh 177 days, 183s and 168 days respectively. For fiscal year 25 and 26 they're essentially equal now because of the way we had to advance funds out and return them at 125 days. And then right now we're estimated in 27 at 84 days, which is just below that 90-day cash balance policy that says that we should we should start taking action two fiscal years ahead of time, which would be this fiscal year. We've talked about a previous meeting, what the next levy may look
107like on continuing whether it's a property tax or income tax being looked at. We obviously have more discussions on that going forward. But once we know the state budget and how those things work out, I think we'll have more clarity for the next forecast in November. We're close to that 90 days. It wouldn't take them much to get to 90 days. We also have a lot of staffing changes this year that I didn't mention too much before with the change in eligibility retirement for STRS. So, we're having a little more spike in retirements this year and we've been analyzing staffing. There's a lot of moving parts right now. So those numbers could be tweaked uh in the next forecast once we have some clarity and basically when the dust settles because there's we're an organization
108of 600 employees and there's a lot of movement right now and uh there's some savings there and also with our health insurance we're making some big changes there as well and hoping to to realize some savings or at least mitigate future increases uh going forward. So there's opportunities there and those are all being worked on and explored as we go forward. What can change on the next slide? Uh obviously legislative changes, the the property taxes. There's a lot of proposals out there that have different effects on the district depending on how they alter and reform property taxes. The, as I said before, the House proposed to implement a 30-day cash carryover limit based on your prior year expenditures would be catastrophic. We'd be a loss of several million dollars back to our taxpayers uh which
109would kind of make it difficult to operate uh going forward. So you said 30 days like 30%. 30 is 30%. Yeah. 30%. Yeah. So as a 30% uh of your of your operating amount if you have that cash balance and with that adjustment you made um our cash balance went down about 3 million. Correct. And what's interesting about that proposal so it's based on your prior year expenditures. So if it was in effect currently for this fiscal year based on last year's expenditures, our cash balance would have our maximum cash balance would be $15 million. We would have lost $8 million this year. Looking at for next year because we advanced out $2.6 million dollars, it actually increases our expenditures which increases the allowable carryover balance, but then their cash balance went down. So right
110now it's it's it probably more of a three to4 million loss looking into the next fiscal year based on if they stay at 30% the house bill that passed. So Mr. Black I think like by my just quick math right we would be eliminating almost if that went into effect over the course of the next two years because it wouldn't come into effect in the third year of the forecast because we're at a 14 14 million which would be reduced. We would be wiping out the fiscal balance or the cash balance completely at the end of 2028. We would be in negative most likely. Yeah. Yeah. Okay. I just want to make sure that my quick math like is is like I'm on in the right ballpark like that's and ironically the part of the
111state budget proposal with that because you only have to do the threeear forecast. They want to reduce the five-year forecast, the three-year forecast, which in my opinion is to hide the financial, right? Because they don't want anybody to see that because that's when everybody's going to get hit with that negative balance. And now you're going to run out of cash in three years instead of five. Right. Right. Almost all your districts would be in a negative at three, four, and five gold or Well, not all districts would be. It's really the districts that are receiving lump sums, the that are considered well, the ones that are significantly financed by property tax, right? Right. the districts that get the 24 lump sums throughout the year, they don't won't feel the same impact that others will fail,
112right? They won't see anything basically. Okay. Um and then there's, you know, the question about whether or not they're going to continue to phase in the fair school funding plan. Right now, we're not projecting an increase. And then interest rates. I mean, I think everybody was everyone's expecting interest rates to go down at some point. I don't think anybody's expecting to go up. And so obviously if our cash balances are declining, interest go down just from that not counting decreased rates going forward and on the expenditure side just you know staffing needs going forward increased retirements healthcare changes and then uh what's new housing development case property what revenue will start coming in from that when that that starts to tool that'll take years though for anything meaningful to come in. I have a question.
113So, right now, state law says that if you have a fiscal deficit, like if you have deficit spending and whatever and you've got negative numbers on here that you have to submit to them a plan of improvement, correct? If it's the like, so right now looking at the current forecast, if we were projecting a negative cash balance in 27, we'd be required to submit a plan of what that Right. So by taking that the couple years off of the forecast, they're also are they going to eliminate that too because they're not going to see it. Right. Right. Right. It's shady. Yeah. It's probably one of the most dangerous and well least thought out pieces of legislation I've seen in my career. Mr. Fargo, can you remind me again? I didn't write it down when our
114last levy was for operating funds. Operating fund was May of 2017. And the the typical cycle on operating levels is what about five years? 3 to 5 years in the state of Ohio. The typical typical so 17 we're already at eight going into nine years. Correct. Trying to make time. The goal is to right the goal is to make it to 10. I don't run it out as far as we can. Right. Remember Jack Miley who was on the board. He made the comment after let pass we better make it last 10 years. And we're close. We're close. We're We're trying. Let's give Jack a call. Well, we certainly made the last one last 21 years. 2004 was the prior Yeah, the prior one before that. It says it was the It was an emergency
115levy, then was changed to a substitute levy, right? But I'm saying we we had 1986 and then 2017. So, we didn't do too bad. We did have the substitute levy. Yeah. Okay. Thank you for that. Uh public comment. Anyone wishing to address the board of education will be recognized by the board president. Speakers are requested to speak from the podium, identify themselves and their topic. Comments are limited to three minutes. There's no microphone. Good evening. My name is Susie Stimmits and I'm a teacher at Buckeye Elementary. I'd like to re I'd like to respectfully ask the board to reconsider the current proposal regarding classroom assignments for the upcoming school year, specifically as it relates to our music and art programs. We urge the board to adopt option one instead of option two, an option that
116central office and administration has already agreed that is best for our students. This plan allows music and art to continue sharing a dedicated classroom rather than requiring these educators to push their materials from room to room on a cart. We will recog we while we recognize that the space is limited, option two has significant consequences for both instructional quality and student experience. Our related arts teachers are limited in what they can offer the students without a designated space. This year, for example, students created clay sculptures and multi-step painting projects, activities that require proper storage, work surfaces, and cleanup space. In music, students rely on having the room to play instruments, sing, and engage in movement-based lessons. These activities are fundamental to the curriculum and cannot be fully replicated in general education classrooms without compromising quality.
117Additionally, having music classes in the general education classrooms can create distractions for nearby classes. As anyone who's heard a group of fourth graders practicing recorders know that it's not just background noise. It's also important to understand how deeply this impacts our students. Elementary students need movement breaks and a change of environment throughout the day to stay focused and engaged. Transitioning to dedicated spaces like art and music rooms provides mental and physical breaks that help students reenter and return to their academic work with renewed attention. When art and music are confined to their home room, students lose that opportunity, leading to increased restlessness and a decreased focus overall. There are also safety concerns tied to option two. If it's adopted, lunch tables would need to be stored around the perimeter of the gym, just like it
118was last year when we were on a cart. During that period, students could have been injured due to the cramped space and surrounding obstacles. This is a risk we should not be willing to take again. We deeply value our related arts programs and believe they deserve the same thoughtful consideration as core academics. Keeping a shared classroom for art and music preserves the quality of instruction, safeguards student safety, and supports our developmental needs. Thank you for your time and consideration. We respectfully ask that you adopt option one in the best interests of all Buckeye students. Thank you. [Applause] Anyone else? Hi, I'm Rachel Lzinski. This is my husband, Al. We are here to ask what the school district is going to do about bullying at the schools. So, I want to start out by saying that
119our son has an diagnosis of autism and anxiety. I've been asking since before kindergarten to get him on an IEP, which I have repeatedly been ignored. It took me for to contact somebody from the state department to finally get the school district to agree on a 504 plan for behaviors, which I told them that I don't want this labeled as behaviors because my son does not have behaviors. It is it is his anxiety where he struggles the most. This has resulted in my child fighting me to go to school every day, saying his stomach hurts, crying because he doesn't want to get out of the car. has completely shut down, won't participate at school for activities. My son has repeatedly been bullied by name calling, pushing down on the playground, marking on his face, ripping
120his t-shirt, a kid telling him he wants to kill him at recess, and a kid on the bus holding his hand with the L symbol up calling Mik a loser. Also, I repeatedly get told that the cameras don't see an angle of the playground, which is where a lot of the kids know that the cameras don't see. So, a lot of incidents happen in that spot on the playground. So, I want to know what the district is going to do to ensure my son's safety next year because school should be a safe zone for every child. Aha. So, my name is Amy Zern. I have a child at Lemouth Elementary School. Um, I was informed by her that they've been going out for recess. I mean, not not recess, but when they go out for
121gym on the nice days, sometimes they go out for gym. Wonderful. I I walk all the time. I think that's wonderful. When the kids have to go to the bathroom, when they're using the outdoors for gym, they're being told to use the portaotties. These are fifth, sixth, and seventh graders. I'm not sure how many of you guys like to use a porta potty, but I avoid them at all costs. So if we're one community pursuing greatness and getting better every day, I don't know why my kid who is doing gym outside at leouth who might have to go to the bathroom increased movement might have a child need to go to the bathroom and after or before lunch that might accentuate the need to go to the bathroom. There's no way that one community pursuing
122greatness and getting better every day has middle schoolers going to the bathroom in a porta potty. No, absolutely not. I don't know any of the five of you guys elected officials that would say that's okay. When I was in middle school and I went, we got to play outside for gym or recess, I was never asked to go to the restroom in a porter potty. Why should I expect that for my kids or anybody else's kids who's here who might have a child at that school system that or that school that doesn't jive with me? That's not okay. That's not okay. So, and I asked my child, "What was the excuse given why you were asked to use the porta potty?" She couldn't give me one. And she said that we were allowed to go
123in the school at an earlier time during the school year to use the restroom inside, but we're not allowed anymore. So, it just what that sentence says, it doesn't jive with middle schoolers being asked to use portaotties. And if I if I didn't have to do that in middle school, most adults don't like to use them at events. I'm I'm one of them. So lunch can make you need to go to the restroom and movement outside can make you need to go to the restroom. So I just ask that you think about that and make a change. Thank you. Okay. Um consent agenda uh finance and audit. I make a motion to uh approve items A through L listed on a finance audit consent agenda as recommended by the treasurer. Can I have a second?
124A second. Any discussion? Um, yes. I would just like to thank the uh those who have made some donations. Um, we have $5,000 from Assembly Specialist Sync to the Riverside Review. So, I'd like to thank that organization and that family. Um, $1,000 from Apothecary to Riverside Review. Also, the same family. So, thank you to them. $21,221.96 from the grid iron club um for the 2425 school year for coaches. Um $146.54 from REF to the REF activity fund. $4,000 from John Weiss to the John Weiss Scholarship Fund. $2,000 or $2,200 from Cher's Aid Foundation America on behalf of Joe Manley from Miss Gills Classroom Activities at Park Parkside Elementary. Um, I'd just like to thank those those are those are extremely generous donations and and I know that the folks from Assembly Specialists and um, Rude
125Apothecary, those are a former family, district family that is now they're now all graduated. So, thank you to them. Yes, we do appreciate all donations. So, any other discussion? Okay, Gary, take the role. Hi Denise Brewster. Hi. Belinda Gracie. Hi. Lori Kiski. Hi. Scott Fisher. I motion carried consent agenda personnel. This is the long This is the May 8. Okay. Okay. I'd like to make a motion to approve items A through K listed on the personnel consent agenda as recommended by the superintendent. Can I get a second? Second. Any discussion? Hearing none. Gary, take the role. Denise Brewster. Hi. Belinda Grassi. Hi. Lori Pisky. Hi. Scott Fisher. I motion carried. Uh, congratulations to those retirements officially. Approval of consent, I'm sorry, consent agenda, curriculum and programming. Okay. I make a motion to approve items A
126through C listed on the curriculum and program and consent agenda as recommended by the superintendent. Is there a second? I'll second. Any discussion? Ehan, the graduating class. Yes. Congratulations. Congratulations. Can't wait to see that. Okay, Mr. Pel, will you call the role? Grassy. Hi. Lori Kamisky. Hi. Scott Fishell. Hi. Dennis Keany. Hi. Denise Brewster. Hi. Motion carried. Consent agenda. Buildings and grounds. Make a motion to approve the items listed on the buildings and grounds operations consent agenda as recommended by the superintendent. items A through C. Can I get a second? Second. Thank you. Any discussion? Gary, can you call the role? I'm sorry. Discussion. Discussion. Mr. Paco, I just want to Are these things already accounted for in the PI fund? They are. The one thing I had question was the seal coding. We're going
127to wait till July for that or are we going to July? I believe we issue the PO in July for the seal. I'm sorry, I'm asking Mr. Ple real quick. And we had discussions about that. So, can I ask Mr. faculty. Yeah, these encumbered at this time, Mr. PL, they'd be encumbered after we approve it in July uh when the new um when we set the new budgets for next fiscal year. So, it was reflected in the forecast going forward. We always have an allowance for some of these items that we do on a routine basis, right? So, we discussed that too. That's probably going to be a general fund item because it's repair. It's not a fiveyear item. Is that not utility? This goes on the permanent approval of fund because you're maintaining an
128asset that has a 5year life, right? And so we're looking at we're probably going to be audited looking at having an audit and it's my understanding from the auditor that any repair maintenance is a a general fund item. So we're probably going to get audit on this. You get audited every year. No, I'm saying on this one item because we we talked about this in buildings and ground. What did you say in buildings and grounds? Exactly what I said. Now you said it could come out of the general fund because it's not a 5year item. I didn't say it was not a five-year item. I said anything come out of the general fund the general use for any proper public purpose. We typically do these larger maintenance and repair items out of the permanent improvement
129fund. Exactly. So, and I asked you if a faucet's being repaired and that repair item would be paid out of where you said general fund because it's a repair. So, when you're doing repairs and it doesn't have a 5year lifespan, then it comes out of the general fund. Parking lot has longer than a 5year lifespan. Uh, no. No. Uh no uh striping and seal coating does not have a 5year lifespan. Okay. So we asked uh Mr. Arlesic and Mr. Allesic said in that meeting it's a 2 to threeyear lifespan. I'm going to defer to Mr. Placo. So Miss Mr. is is the seal coating uh how long does that typically last? It's a process of last two to three years that extends the life of the current asphalt that you have could last anywhere from
13015 to 20 to 25. Exactly. The the maintenance is a 2 to three year item. Did I just hear it extends the life, correct? Thank you. Right. So, if you're going to extend the life of something, if you're going to wax your car, that doesn't come out of the PI fund even though the car is going to last you 10 years. Um the reason I'm asking um is right now our I'm reading here on this um our April 2025 financial report, our permanent improvement fund currently has 5.5 million unencumbered, right? And that does not include what was approved on May 9th. Correct. Correct. All right. So when we remove that, we're going to have about $227,000 in the PI fund for this time. And then when do we have to return the 500,000 that was
131borrowed from the general fund back to the general fund? It was it was actually 325,000. We revised it at that meeting. Um but that get would get returned in July. We get our first uh property tax advance in July. Okay. Thank you. And we'll have an updated uh PI forecast for the June meeting. Yes. Yeah. Okay. So, thank you for that. Um, Carrie, can you any Can I ask one more question? I just want to make sure and ensure that our treasurer is still making the decisions on which fund we're paying things out of not your recommendation is that we're paying that out of the PI fund. I would continue our past practice that we've done years. Okay, Gary, can you take the role? Lori Kiski, hi. Scott Fishell, hi. Hi, Miss Hi, Dassi. Hi.
132Motion carried. Uh, board of education uh business uh dis uh disposal of um Buckeye Trailers resolution to approve the disposal of the trailers currently located at Buckeye Elementary School in accordance with Ford policy 7300 and 7310. Can I get a second? Second. Any discussion? Um, Dr. Cino, Mr. Placo, is this by recommendation of you or is this strictly by the board? This is we do need to move them before we build the before we build the Buckeye property. This is not in part of the scope of work. Um, so this is more of a board agenda to move it quicker and based on what I saw from the timeline, we do not have a construction date at this point. It's the general idea. Or do we have the GMP for this? We do not. Okay.
133Thank you. So would that mean that there is a distinct possibility that we might need these classrooms? We have a we have a plan moving forward for the enrollment of Buckeye for next year. Does it include the trailers? It does not include the monitors at this time. And what's the cost going to be on the demolition and disposal and removal? We don't have a co We don't have a cost yet because that's also going to then have to come out of the permanent improvement fund. That's not really included in our PI forecast. I just want to make sure that we are sure to encumber that when we get those prices. I don't know. I don't even know what that would cost. Right. We don't we Mr. Alask, do we even have a ballpark? We received
134a preliminary budget number from Eagle Abatement and Demolition of roughly $39,000 to remove the three modular units and the walkway planking that's attached to them. Gary, can you take the role? Dennis Ke. Hi. Denise Brewster. Hi. Glenn Grassi. Nay. Hi. Nay. I think it's too early. Lori Kesky. Nay. Scott Fishell. I motion carried. Classroom moves for the 2025 2026 school year resolution to approve the classroom moves for the 2025 2026 uh class school year. Can I get a second? Second. Thank you. Any discussion? Is this option one or option two? the discussion. She asked a question. This is option two with no no discussion. Um during the multiple meetings that we held um with the Buckeye committee um a lot of ideas were discussed, all thoughts and opinions were considered and in the end um
135you know it came down to two options. And which one does the administration prefer? Mrs. Vill prefers option one. So with the removal of the three um trailers housing six classrooms, we needed to provide a plan to house the Buckeye students within the existing building. And that's how we came up with well um Miss Sullen came up with two different options. So who came up with option two? She she did this is also she presented both. One one thing I will say this is assuming current enrollment status of three sections of kindergarten um as well as it continues on. Um our trends are not looking to show that at this point. We don't Buckeye doesn't enroll late as well. Um so at that point there may be an option three if we don't have the
136necessary um enrollment to to fill the three. So this even premature. So right now we have 26 kindergarten uh students enroll 20 28 and um in checking with last year's numbers they were much higher. Is this something we have to decide now? Is this something that we can I mean what do we have to decide classroom placement uh when when students are coming in other words when teachers are leaving for the summer we have to vacate the um trailers so they have to know where they're going. We also have to work with our maintenance staff on where their things are going and how they're going to be labeled and staged because of cleaning schedules. And so the only um uh you know uh thing that's hanging out there and no one can predict until the
137day before school starts is kindergarten enrollment. But right now our numbers are way down. We moved an entire school two two elementary schools into our classrooms. Gez like within three days of school starting if I'm not mistaken. and that work. I I just think it's premature to say this is where everybody's going to go when we don't even know what's going to happen. We don't know our enrollment. We don't know like it's a lot of stuff. I think that the there should be similar conversation and discussion between between the administration and the staff. And I I don't think there's agreement here um on on what this is going to look like. And I I feel it's premature to do this. That's I also believe our administration and staff have done this for years without the
138board micromanaging it and I feel that the administration and staff can do this for us furthermore. So, um I'm that we have the discussion. Miss Brusser, let me ask you. Yes. How many meetings has the Buckeye Committee had? I would say we've probably had five meet four or five meetings. probably more like five. How many of those meetings did you discuss this item? Probably at least three. Three of the meetings include teachers. I mean, zero. Zero. How many included teachers? So, okay. This is Yeah. Yeah. Thank you for that. But how many meetings you said this was discussed? Three of the meetings. It it was um presented um there was discussion about it. Then actually uh Dr. Malaka who's not here tonight. She um originally had a plan then we reworked the plan um and
139really it was um I asked um uh Mrs. Smullen to go back and she came up with those two options and the two times that we've met with Ryan and discussed the different options I basically we decided I decided on number two. All right. So, I will be honest. I did because I am the one that feels that we're not taking away the library and we we don't want to have to ask anyone to leave. So, please. No. So, again, I'm going to ask again, what is the what does the current administration recommend if they're if option one or option two? What does our administration recommend that we do if we're supposed to vote tonight? Or would the administration just decide to like push this off till end of July, August, which is really not
140out of the question. We've done it before. We shoot, we moved a whole school in a week when Hail Road had to go down offline. We We did it, man. We did it. So, I don't know what the rush is today to have to vote on a classrooms. So, let me ask, did the Hail Road movement have anything to do with the Hail Road adjustments because because of the the uh behavior problems at Hail Road? No, Hail Road was because of an asbestous issue caused by a construction contractor and we had to move an entire school and we had two weeks before school started. We did it. Yeah. And good job on that. So, what I'm saying is at Hail Road there were mistakes made and we had to change whole programming because we were
141having real problems over there. But there's absolutely no reason why we can't ask teachers to move classrooms. They're they're they're willing to do it the week before school. I'm just asking if the administration is not sold on on whatever option is being presented here based on Mrs. Brewster's theory of what we should do. That's not how things work. We're supposed to have consensus with the people who are in the buildings, the administration, our administrative teams. like there's supposed to be some collaboration and discussion on what they feel is the best course of action and we're not following that were where Mrs. Brewster wants her uh the initial option the initial discussion was about having uh fourth grade take over the library and the room that connects to it that's been um will be vacated um
142uh as a special ed room uh so that they could team teach and so um I did not fair think it was fair to the rest of the students. I actually pulled many students at different functions to ask what they thought about their library being gone and they were not. So, Mr. First, let me ask you like I'm just going to pose this question. Are you an administrator in this district? Because if the administration in this district and and the principal of that building doesn't believe option two is a plan, then why are why are we doing that? Why are why are why are board members here at the table trying to act like the administration? That's not our role. There's still going to be a library. Uh there's no discussion in the audience as
143So are you Yeah. You said you said you've had about five Buckeye committee meetings. Yes. And I've also had several discussions with Dr. Ratino and I told him, you know, um when we were discussing it, um we thought it was already settled and then it came up again in the last meeting and I understand advocating for staff, but you know, in this case, I'm making the best decision for what's good for students. And again, you keep saying that you're making the best decision. This is a board decision. It's supposed to be a district administrative decision. So I'm not a one person decision. There's still a library. It's still going to be there. It's just going to be in a different room. And and as a as a result of the the lack of I don't
144know agreement between the staff like like we should be trying to make our staff happy in their space. They're the ones who have to work there every day. If we can't get agreement on what that's supposed to look like and we're just going to bully them into like here you're going to do this. I feel like that's so disrespectful to the people who go to work every day in that building. Why are we doing that? Why can't we put this decision off until some later date when we can have further conversation with the entire groups of people that are affected by these decisions? When I visited Mel Ridge, they have team teaching going on and the students walk outside in the hallway to the other room and in we even investigated the possibility of um
145making a door between two rooms to make that possible and rather than take the library away and that was uh what uh 20,000 $25,000 expense. Yeah. And we thought that was unnecessary at this time. we're going to have it in the new building. We're planning for it with the res um the renovation and we we have to wait one more year. So, some students who might, you know, if they want to do the team teaching, it's still available and we did not need to spend another $20,000 for that. We're going through a transition period. Yes. during construction. So, we're going to have a year of, you know, disruption and then we'll be able to get back on track. Again, I'm going to ask I am just going to continue to ask, is there any reason
146why the staff can't be collaborated with and give them the option of the of the plan that they choose? We ask the unions to vote on our on our school calendar, but we're not going to ask the staff who works in the building, what plan are are you most in tune with? What do you think is going to work best for you? I don't teach in that school. How would I know? I don't know what works best for them. They know best. All thoughts and opinions were discussed and considered. They were discussed in You weren't in our meeting. [Applause] Just please call vote. Just call Jesus. I Glenn Grassi. Nay. Lori Kinsky. Nay. Scott Fishell. Hi. Dennis. Hi. Motion carried. Absolutely disrespectful. Thanks for car. Motion carried. U. There's an item on here that says
147change order. Um, and it's the Riverside CTE edition. And I'm going to read this, but it's not so much a change order is as it is an approval for payment because the work has already been completed. It's not yet to be done. It's already been completed. So, it's just taken some time for some reason to get on the board agenda to be paid. So, resolution to approve a change order with Cleveland Construction, Inc. in the amount of $6,042.19 for necessary preconstruction survey work for the Riverside campus improvement project. Can I get a second? I'll second. So, can I ask a question? Why would that not just be um recommended by the treasurer? Well, not only that, but you know, that's a very good question. item an item that we that we've already like we have
148a section of the agenda where we approve those types of purchase orders. Right. That's a very good question. I'm just I'm just like who who did the work? Did did Cleveland Construction come in and do the work that we didn't know about. There was and then presented a bill because sometimes we know that happens happening. I think there was some confusion on who was being directly built for that work. Um, it was something that there were some emails about months ago. It came through on a pay application. We got our first pay application for pre-construction work and it had a change order on there for survey work. And so I sent it over to Roger. I'm like, what is this? Was that the first you've seen it? And that was the first that I seen
149the the total dollar amount. I might have seen a quote at some point previously. I'm not 100% sure. Um, and it came through as a change order on the pay application. and I never actually got the actual documentation for it until I asked for it. Um, also the first pay application did not add up correctly. So, I kicked it back to Cleveland Construction and said, "This needs revised. I need support for this and then I put it on the board agenda because I do not have any change over authority on on this project." Uh, so both this agenda item and the next agenda item is for the topographical survey and the uh utility locator um location services that had to be done uh for this project. Do you know how long ago that work was
150done? Um, I'm not sure when it was completed. Uh, there were some proposals back from February or March when it was dated. I'm not sure when the actual work occurred. I believe some utility work happened. Probably what? April maybe the survey. I think it was end of March into March, April or spring April possibly. I had not seen they they sent me the pay application. The pay application is through the end of March. they had sent me through a docu sign, but they didn't send any type of email to follow up with it. I didn't know it was from them and for that purpose. So, I didn't click on it because I don't click on links I'm not familiar with and that one. So, I had missed those emails until they had reached out and
151asked what the status of payment was and then they had to be sending me the information. So, is this unencumbered at this time? Yes. Please. Linda Graassi, nay. Lori Kiski, nay. Scott Fishell, I. Dennis Keaney, I. Denise Brewster, I. Motion carried. Um, change order, Riverview addition. Same kind of situation. Resolution to approve a change order with Cleveland Construction, Inc. in the amount of $12,945.25 for necessary preconstruction survey work for the Riverview Elementary School expansion and improvement project. Can I get a second? I'll second. Thank you. Discussion. Gary, I was trying to think of then and now. Sorry. We would generally have those on the agenda. Correct. Why isn't this a then and now certificate? should be we failed to put it on and we'll put on the next agenda uh to have that approved. Thank
152you. And again, these are unencumbered funds, correct? Thank you. And at that we can Well, it's going to pay us. It doesn't matter. Okay. Thank you. Carrie, can you call the RO? Lori Kiski, nay. Scott Fishel, I. Dennis Keaney, hi. Denise Brster, Ir. Motion carried. Board of Education update. Any board of education updates? Yeah, I would like to go on record as making a statement to the staff in our district that I appreciate what they do. I value their time in their classrooms. I understand that I am not a teacher and I'm not a professional in those classrooms and and when it comes to what happens in their schools and how they teach and how they go about their day-to-day business occupying their space is something that I think they should have within their control.
153Um, and I just think that again as Mrs. Zuran said, "If we are putting ourselves out there as one community, one community pursuing greatness, getting better every day, we are not doing that. We are not living up to that and I'm going to apologize for that." Thank you. Thank you. Okay. Anything else? Uh, next meeting announcement, curriculum and programming committee, June 10th at 7:30 a.m. Finance and Personnel June 18th at 8 a.m. Uh, board of education meeting June 26th at uh 6:00 p.m. And um, normally we would have a buildings and grounds on on June 24th. So, do we want to just put that in the schedule now? and uh buildings and grounds on June 24th at um 7:30 a.m. Move to adjourn at 7:08. Can I get a second? Second. Thank you. Can we
154call the roll? I graci. Motion carried. Everyone have a great evening.