January 27, 2022 Board of Education Meeting

001allegiance of the united states of america and to the republic for which it stands one nation indivisible with liberty and justice so a motion to approve the meeting minute from december 16 2021 can i get a second second any discussion sorry oh my gosh thank you um first of all welcome and on behalf of the board i'd like to welcome all students staff parents and interested community members this night's board of education meeting i'd like to remind everyone that this is a meeting of the board of education held in public for the purpose of conducting the school district's business and is not to be considered a public community meeting there is time for public comment during the meeting in the public participation section of the agenda thank you all right so mr head um second

002in the motion to prove the meeting minutes from december 16 to 2021 any discussion can you call the role or whiskey i i'm nick aye staff official host of spain belinda grazie hi jennifer hardin aye motion carry motion to approve the meeting minutes from january 5th 20 2022 tax budget period january 5th 2022 organizational meeting and january 5th 2022 special meeting can i have a second second any discussion no special reports any old business new business yeah i have something and i had uh just as a heads up i had forward this post policy to everybody a little bit earlier and um so let me read it and uh and then just so everybody knows when you when the board does a policy under regular order it's proposed at a meeting and then it's at

003the next meeting that the policy is voted on so this is strictly to to bring this up and uh i guess we can decide to have conversation or discussion now or next month when when there would actually be a vote but here's the proposed uh policy it'd be uh policy zero seven excuse me zero one seven five point two preparation for school board conferences conventions and workshops when a board member may be requested to cast a vote on behalf of the board at an upcoming conference convention or workshop the board members shall first present the matter to the board no later than the monthly meeting monthly board meeting occurring before the conference convention or workshop once presented the board shall decide whether and in what manner to authorize the board member to vote on behalf

004of the board at the upcoming conference convention or workshop and the board member shall vote is authorized the authorization shall be by resolution approved by a majority of the full board the vote of each board member shall be reported in the meeting minutes in the absence of board authorization the board member shall cast only an abstention vote so does anybody have any questions no i'm assuming that you get legal counsel review it i did absolutely i think actually i don't think it's a bad policy you know when i went down to osba in november i had almost thought the same thing when you talk about that do you know what i'm saying um and so i think it's a good addition to our board policy that's the example that came to mind when you went

005to ota but my question would be then when you were down there though there was discussion during that meeting and some changes to what you were voting on so i i don't know if we need to think through that piece right so we you had information but then when you get down here you're discussing it with all the other school boards in that example where they made some adjustments to the material correct they did so i guess we're saying if it would be in uh general reference of what we're agreed upon or i think potentially i mean i think frankly because that the delegates that go represents the full board um it would only make sense to me that if modifications were made that the boat would not occur until after the boards have had

006a chance to to meet yeah so that's i think that's what the intended purpose of having those individuals down there is to do is to actually like listen to what those modifications are and then make a vote the vote down there is not they don't count it per se by district it was pretty informal you get a great card and you hold it up and it was it was interesting because this meeting was um quite controversial there was a lot of discussion that went on back and forth ultimately some of the things that they had requested have failed um and then there are things that come up from the floor as well there are also resolutions that are coming up from the floor there are some things and so those are discussed as well so

007you've got to kind of yeah either be prepared to vote or or don't vote they're not going to know if you don't vote or not because like it's like i said they're not counting them but you know so so it's so as i recall at least on one of the measures they had to have 75 approval in order for it to be approved and and i saw somewhere along the way that was 73.2 so i don't know how they would get the percentage they didn't count they they counted them three times numerous times yeah yeah so i just but but i mean so i mean unless they had some sort of a tally of who was there whether they or not they made a quorum which i'm sure they did um then then the question

008is how if any 75 percent how do you definitively determine that so so that that seems a little uh maybe that their policies need to be tightened up to make it a little bit more understandable and and concrete when when there's a vote one would you know one would think that there probably should have been some electronic type of voting available you know but they don't have that or even a ballot i mean that was my only question and i don't know if you have another example of like when you thought about adding this policy an example of something coming up or something that you participated because that was the one i thought that's the only one that i i guess you know whoever would represent the board at the meeting they would be acting

009on their own behalf potentially and not so we'd have to work through language or something that would allow us to to authorize the our delegate within certain parameters of what to do and if it ends up being outside of those parameters then the ascension boat would have to be cast i think but that's that is um that is unfortunate that they you know that it seems to me that there needs to be consultation with other board members to really have the official opinion of what the the members of the osba say is the boards that are members not individuals per se so so that seems to be a little um backwards we do get the information in advance it doesn't come very much in advance but it comes prior to i don't gary does that

010come with the packet of information that's coming with our registration materials that probably come you know like two weeks out of the time i don't remember when it exactly comes but it arrived in my inbox so that might be a concern also that if we're getting it two weeks before we may not have the material i mean we could probably you know have a special meeting we should you know we should discuss it right i think we should so so i i'm certainly we need to make it work but i also think that we need to have our opinions recorded and then and they could go from there as best we can and um and i don't whatever we can mull it over but that is a perplexing situation if emotions are made from the

011floor um of the convention or the conference and what do we do in those circumstances you know it's yeah that agenda that they put forth and whatever it's their it's their legislative platform it's the things that they're going to go and advocate on our behalf and some of the things were surprising that were in there that you know that they were asking us to vote on and whatever and they again like i said were controversial so it would probably be a good idea to get bored input before it's one person goes and makes a vote on that yeah and maybe this would be a start of what they could do is is um ask for input prior to the convention the meeting the conference and so and then not have anything from the floor all

012the floor proposals should be made perhaps beforehand and a list should be made of them so that that could be circulated prior to the meeting itself so that would get the practice their practice for you because i know that they do everybody has access to that material in advance they have the platform addendums prior to every board member who has that information i don't know where they keep it if it's on there if it's on their website whatever but um like the the any changes that boards would like to make they can discuss those they can propose those adjustments and they have to be submitted to osb prior to that meeting so they do there is a there is a method for that stuff okay and then that would be um i mean it's a

013little complicated but i still think that that you know we need to be transparent and everybody's everybody should understand what's being proposed and we should vote as a board on what what we have consensus on what we've done absolutely any other discussion so that so will that be it's a matter of like board agenda items well we put that on as a proposed like first read next board meeting are we putting that on for our first read this board meeting you can put it on i believe the first reading at this point you can add that gary can you i mean we have a work session next week so we can easily put it on next week's work session that's february 1st correct what's that is that just the reading the special meeting you know

014we're not taking action are we as of right now no no we haven't put the notice out for the meeting yet so it's on the website the official notice we always add the world's first reading i thought we were okay to use this as the first reading okay is there any concern with that did you have another discussion there's a group called the men of honor in leroy township and they would like to add a scholarship to riverside high school so just announced that today and then details can follow at another meeting so scott if you're interested in doing that both belinda and i serve on rlef which is the riverside local excellence and education foundation and we actually manage to help maintain these scholarships many of the scholarships so that'd be a great way

015for them to do that we help we get the promotion of it on the website i've actually established two scholarships in the last few years so if they have any questions or want to run it through rlef we can easily manage that for them too okay thank you yeah we'll i'll bring some more details and then we can go from there excuse me i'm so sorry something they'll learn how to drink water any other new business for the board of education committee and liaison reports waiting one second because they won't change so i want to make sure i get the right person sorry yeah that's okay thank you um so for the um superintendent's business advisory liaison um i did have a chance to meet with dr massach and get an update on what is

016going on with our business advisory council we talked about adding a few members of the business advisory council that will help round out the group also making sure that the bac represents the reflection of our community and our school and work to build connections with the military branches police and fire departments and involved them in the bac also also he is right now working with the side leadership group first year students and we're looking to have the business advisory council meet with the science leadership students um sometime in february probably february 15th through the 22nd to have some interaction so that's the update any questions sounds good um curriculum and programming committee and alumni association liaison mr official we had a curriculum meeting on tuesday and the curriculum director ms malacca gave an update on

017some new courses and one of them is career exploration it's an eighth grade course it's a mandatory elective it's a one semester and a half of high school credit and ap environmental science 9th to 12th grade course is a full year one credit elective or fourth year of science fourth of science math courses quantitative reasoning discrete math computer science data science foundations and that will be an algebra 2 equivalent career-based intervention 10th grade course and the reason as i understand it for this course is uh some of the students should be in 11th grade but they're still in 10th grade so to try and help them achieve at a little bit higher level this will be offered it'll be a full year two periods class three credits there's a work based learning credit this will

018be 10th through 12th grade course if you will a semester it's a half a credit elective and it'll be 120 hours worked per semester for that credit there'll be a pop culture class this is for 9th through 12th grade it'll be a semester course half a credit fine arts elective offered in the second semester and the goal is to have 25 students in with uh in each of two classes so it won't start out there but it'll start and then hopefully fill out as years go by and then senior only programs principles of business 12th grade course a full year one period course one credit it's an elective and this will occur at the school store there's advanced manufacturing it's a 12th grade course it's a full year one period one credit elective and the

019students will be able to earn safety credentials and there will be a megatronics machine experience involved with that then we have the welding it's a 12th grade course full year two periods two credits and it's an elective and then there are other districts that have programs that our students have the opportunities to go to and one is at perry high school it's construction and the other one is emt at mentor and that's as you can get in the spots are limited i did a presentation of on at the curriculum meeting also and and the presentation was on responsive classroom i was called a few weeks ago by our superintendent jim caylis and kurt our curricular director ms malacher and they asked me why i thought responsive classroom is a low-level crt i told them i

020would give a presentation at the first curriculum meeting and they said okay i have well over 100 hours of research and my wife also has assisted as well with over 100 hours of her own research the reason we have so many hours is because we started our research when i decided to run for the board back in august i gave a presentation about crt in response to classroom on tuesday it probably took about 15 to 20 minutes with all the research we did it could have gone at least another hour i did a refined presentation highlighting the bullet points of crt in responsive classroom in the presentation i showed how crt is about equity then i then i presented responsive classroom on their website responsive classroom mentions equity 25 times and that's just on three

021pages alone sel which is social emotional learning is another main topic in those pages further in the responsive classroom teachers manual they instruct the teachers that teaching seo is just as important as teaching academics that's a one-to-one correlation meaning one is not more important than the other that means responsive classroom is directing the teachers in their training to spend half their time teaching the kids about their social condition and their emotional condition and the development thereof and the other half of their time teaching academics no i think our scores aren't good enough to only be teaching academics half a day this is my opinion i have a quote from a parent and this parent is miss cooper miss cooper is a parent in the loudoun county virginia school district and what she says perfectly encapsulates

022this subject ms cooper said the principal and teacher at her daughter's school were transparent and helpful when she raised her concerns about crt however no one could promise me that critical race theory would not be taught that's because crt isn't packaged as such when it is transmitted in school classrooms rather it is disseminated under different guises that have evolved over time from culturally responsive learning to equity and now social emotional learning and that's exactly what's going on here that's the curriculum update well one more item uh there's some more that we need to go over in curriculum as time ran out and we have another meeting on monday to to complete that and then we'll be updated at the next meeting any questions all right so buildings and grounds operations committee and was there anything

023with alumni oh i'm sorry i have not contacted you i was out of town on vacation for two weeks i'm back now and so i'll be contacting them soon okay thank you thanks um so buildings and grounds operations committee and legislative liaison mr hat sure so we did not have a billions of grounds committee meeting in january but we have one scheduled for february 9th at 7 30. and so that'd be the next one there and i do not have anything for legislative liaison at this time policy committee and booster organization mrs hardin we've not had a meeting policy since um we got these new committees i don't know when the next when you jim you're thinking we're gonna have the next next um pulse he okay so marge and as far as boosters go

024um i've been a couple email threads with them right now they're just talking about the holiday parties and things like that in classrooms nothing no um rpta meaning i've seen it on the books and it sounds like they're trying to find the icon again right yeah i believe the tentative date is april nine um they're rpta is supposed to meet again in february but they haven't set an exact date yet okay superintendent's report let's start with our uh okay uh since the beginning of the school year uh these are the numbers that represent the number of cases there are 773 throughout the district uh they're broken down by each of the buildings that are listed there obviously the building with the most uh population it has the most confirmed covert cases this is uh just

025about the visual of the cases as well as you can see the spike covered uh reporting after two weeks of not being in session uh we got the same thing pretty much after a lesser degree with thanksgiving break we did get some calls from people who were saying that because there's a spike what are we going to do about it i tried to remind the people that were contacting me that this all occurred when we weren't even in session at school and what happens is no one reports it until they come back it's like a weekend you know if uh if you're getting infected uh sometime friday or saturday or sunday usually it's monday that they report okay well we have two weeks of winter break and that's why it's so high only the last

026bar on this graph is a representation of only monday and tuesday of this week the next slide is pretty interesting these are all the school districts in lake county if you look closely you're going to find that we're the third lowest amount of casings out of the nine school districts madison we could not get um madison to respond to us in a timely manner to include them so um i don't know where they land so let's just say out of the eight that are listed here we're actually number three if you look to the far left column the school districts that are shaded actually have active masking mandates right as we speak but one thing i want to point out is on monday kirtland's board will be voting on whether to become mask optional and

027from what i'm hearing is that they probably will but who knows so the only ones that have lower coping cases than we do at this point is paynesville and um there's quite a spike in some of the larger districts after the holidays so at this point we have out of our enrollment 15 of our students and uh our students have had confirmed a confirmed piece of code these are um non-active quarantines there's 814 if you look on this next page it's a visual depiction of the data presented in the previous slide something out of the ordinary in fact um after winter break we have at least some type of type of decline there in uh week 21 and 22 with 29 um cases and then 22 22 29 quarantines and is there any information anywhere

028that gives um general population percentage of the people that at the exchange like just for comparative purposes like okay so that's 15 or whatever of our student body and staff are you talking about school yeah just like what's the job from the department yeah we actually have meetings with them today we have some new views too about contact tracing that we want to share with the board we want to make sure we're on the same page because we are going to probably change a few things in how we report so long as the board is in agreement with it it's probably might make a couple people frustrated but a lot of districts are going in that direction it's not a case-by-case daily email out contact tracing they're working in clustering now they just want us

029to report that if there's a outbreak in a small area like a classroom you have four to five kids uh you know almost at the same time getting coded they want us to report it to the health department we'll get to it in a second um this next um slide um absences related covert remains slightly lower than in the past when we're viewing january 24th and 25th however i don't want anyone to get too excited about it because there are less stringent quarantine guidelines than we had earlier in the school year um but it's not too far off than what it has been throughout and like i said the more the most important number i believe is the number of cases that have been reported in our district compared to the number of kids that

030we have in our district these are the odh guidelines this information was provided to the lakewood giant county schools this morning but i'm going to read this so people on if they're watching this video will actually hear this but schools may discontinue contact tracing but are expected to assist local health departments with contract tracing case investigation exposure notification related to outbreaks or clusters in schools as determined by the local health departments the lake county general health district defined that as four to five cases in the classroom also school districts still need to report positive cases on a weekly basis to their local health departments and thirdly lake county general health district advised that daily email notification is no longer needed positive cases can be reported via website until the ohio department of health amends notification

031order which is expected in the near future reporting process is subject to change if or when the odh or ohio department of health amends the order and um i don't know if you want to add anything nick is the one that really takes care of all the accounting of cases and quarantines on our website so he's actively involved up to his neck and chasing this data down yeah i just would add you know our nurses throughout the district have been on absolute overload on a daily basis for the past year and a half trying to track down uh cases investigating you know calling five or six people per positive case you know based on close contact so this is going to be a big help to them and and half the time by the time

032we even know of a positive case the closed contacts have you know been running around everywhere so by the time they're contacted it's you know basically what they're they're doing this is because it's impractical to keep trying to pin everything down um so it's a welcome change just to open up you know the what the nurses are really here for is to you know treat kids and not be on the phone all day making phone calls dr kayla's you guys intend to send out some kind of notification just letting the entire district know that there's going to be a change that and then when do you expect to change it in the daily reporting too we were talking about it today i'm assuming possibly beginning of next week we're potentially going to send something out

033tomorrow with information but basically this kind of information good and start the new protocol on monday okay and uh dr malachar can stop yelling at me every day about some of these emails how much longer do i have to wait till he stops right that's hardly yelling i think that they've been going up for so long that people really aren't even reading them quite honestly it's like a oh here's another one i don't know how there's i don't know if they're that effective so just a question so i i think i get the kind the concept of only following clusters from from our general experience and obviously we haven't really tracked it this way are we seeing is this really going to reduce things are we seeing clusters currently or is it kind of 1c2z

034in classrooms not in a classroom i mr slick and i were talking earlier today i think there was one instance in particular that we recall a couple months ago where there was like four kids in choir standing you know in front of each other who all got it and but other than that i can't think of and really the reporting that the department of health is actually asking for now is it's sort of like when we had flu outbreaks you know when we got to a certain level we contact them they kind of give us guidance as to well maybe we should do this maybe we should do that it's really that more or less so we have four or five cases we contact them and then they kind of say well let's take a

035look at what's going on it's it's it it's much more in line with the way we used to handle any other type of illness that so this is potentially a way of of taking some of the pressure off of our nurses while while still basically being able to manage the school and keep it moving forward truly with the new guidance of five days and then creature in five days by time you contact trace anybody they've realized that the the new omicron is spreading it's out there it's not just in schools it's it's it's the contact tracing is not it's just not practical all right so it's a directed mission that it wasn't practical yeah it's just it's just moving forward it's now it's time to start looking at more of a isolated cases as opposed

036to everybody being exposed and having it but we will still keep track of positive cases like like it said in the slide and then every friday we will report positive cases to them they're still going to track the positive cases they'll also keep them updated on the website for people and again instead of those emails like both dr kayla's and nick had said is that we will be updating the website so if anyone wants to see what was going on on a daily basis that will be up so the information is still available yeah which is not the bombardment contract tracing is a lot more difficult at the upper levels because kids move about they're not in a cohort together with a classroom together all day so you have one student mixing it up with

037another 150 kids in the course of transitioning from classroom to class it's almost impossible yeah and then and then they want to know whether or not it's three feet or six feet earlier we didn't have a measuring tape try to keep them apart but i mean really we've got 1800 kids in the school here how practical is it right yeah i guess the biggest thing is we're still do our due diligence if we see a pocket i mean that's what we've always done we've had this conversation almost two years ago i remember us wondering what we should do with riverview because we were at about 11 of the building with the flu we were real close to what we needed to do at that point and then kind of started to subside but that's what

038we've always done we've always done that you know having monitored the illnesses again we always stress that a child is sick not feeling well if we keep them at home but usually a day or two then we're usually pretty good especially with p versus thanks for the explanation yeah happier to know that we have an update i don't know that we're moving along with it but uh so on friday we had student surveys uh that were completed for grades six through twelve and it consists of student survey so which this outreach is is pretty good it's pretty pretty strong so uh the week of january 10th through the 14th we had parent community surveys completed that's 844 and we were tasked with going through every single comment and trying to find uh themes and trends

039among what we heard and we're trying to pull that together right now because that's going to help us also drive what we're going to have as some of the major components of the strategic plan and then the 13th and 14th we have focus groups at la lutheran riverside as you can see the five groups of 12 at riverside through groups of 12 at vermouth and february 1st we're gonna have 36 people uh at a three o'clock session with patty and lisa um our facilitators and also 42 people at 5 p.m and 46 at 7 pm which is a nice balance we wanted to be able to have multiple choices of when they could come in because we know people work and they have different schedules so um we have a good cross-section people that have

040called we've allowed to come in so if anyone else is you just need to let us know february 3rd we'll have that update to the board of ed and february 23rd is central office and building a leadership meeting to tie everything together so it is coming together it's been it's quite a bit of work with everything going on now we're trying to find the time to fit everything in but we are moving ahead because we know there's a very important thing to get done uh just an update from the ohio high school athletic association you might already heard this but i wanted to make sure that uh it was a you know presented at a board meeting um the ohsaa will begin sanctioning boys volleyball and girls wrestling for the 2022-2023 academic school year every

041once in a while they they do sanction sports the last one i have up here was boys and girls lacrosse in 2016. um at this point we don't have any teams unless there's a great interest for it and then obviously we go to the board and ask whether or not we can add it and then we find a coach at this point uh in the past we've had some girls on the wrestling team not very often uh football as well but now they have their own um boys hat volleyball girls are gonna have wrestling and uh it's just sanctioned by the ohsa they're also considering adding esports too which is electronic sports which is kind of so is it basically competing on games district policy requires schools where we publicly report fully instances semi-annually you

042know at the end of the semester um just for comparison's sake i put the last couple of years on there and i will also um be giving mrs kuniski a redacted bullying report from the first semester of this of the school year which is my obligation to do so so right now we don't have any numbers reported for 2019-2020 of the second semester only because we were remote during that time period but i added the other years just to give you the board a comparison district spelling bee want to congratulate mel rich fifth grader kendall brown for winning the district spelling bee on january 26th she will compete at the lake county spelling bee on tuesday february 1st at hale road which is a change of venue for anyone that's out there that go to

043these things um the past that's been at auburn career center and uh it's gonna be at railroad and we want to congratulate our other grade level um champions uh fourth grade henry simon fifth grade is the champion for our district kendall brown sixth grade claire siegel seventh grade chloe clark and eighth grade uh eighth grader james zozinga i congratulate those kids um every once in a while if you get out of the county you go to the tri county and then after that they go to washington d.c january is school board recognition month and i believe people become board members because they care about the children in the in their community uh sometimes it is one of the greatest ways to serve others and sometimes it's also thankless due to challenging issues past two years

044i know i've not been easy uh for schools or even the board they haven't been the kindest but our board forged ahead making some tough decisions and um you know to serve the staff and the kids in our district and also the community at large and for that we want to say that we're grateful to our board we want to thank you and congratulate you on forward appreciation thank you all right now for the treasures report and committee update for finance and audit and personnel committee and strategic families on mrs crossy his strategic plan we already covered the strategic plan but i did have a conversation with our facilitators just a couple of weeks ago two weeks ago yesterday as a matter of fact they commented on how the administration of the district is really

045forging ahead and pulling together to get this plan um done i'm truly looking forward to what is presented to us on the third when we have our meeting in the morning to find out all the information they're going to be pulling together the administration is pulling together all the information from all of these parent groups and student groups and things that they have found through the surveys and to present some of the findings and to present the categories of interest that will probably move forward with the strategic plan so we talked about a lot of things i felt a lot better once i had spoken to them because i was kind of out of the loop on the strategic plan after quite some time not being liaison for that so so we're moving ahead i'm

046looking forward to it and i think they said that the plan should be completed for presentation by our march meeting um if i'm not mistaken so that will be really really exciting for us um so i'm looking forward to that as far as our personnel on committee or finance meeting i promise that next meeting we will have our personnel information go first because the finance committee usually takes up all the time but i want to go through that we went through all of the agenda items that are on here and i had a couple of notes for the agenda we have an update of our permanent appropriations to account for the welding lab grant funds as well as an updated federal grant funding just because sometimes those things get updated during the year i don't

047want to take all of the things that you're going to talk about so don't mind me we talked about our annual credit card reward program which is required to give notification to the board related to our credit cards so we received a check in august i think from pnc for our credit card rebates we talked about acceptance of a 23 195.82 school safety training grant from the ohio attorney general's office and see a our osba material that that's open for application for the next school year i'm assuming that we'll probably be applying for that so that's good um we had we had lengthy conversation about a contract that we don't have the contract on renewal for this agenda but we do have a purchase order for security details so we had some we had some

048conversations surrounding that contract some language updates that we might want to be thinking about when we have that up for renewal again we talked about other purchase orders that are in excess of amounts allowable for automatic approval so we have our microsoft subscription fees freezer purchase for buckeye we had some psi affiliates which is our lpn nursing services for elementary schools and we had a purchase for lakeland community college for our ccp textbooks which again we don't know what that amount is until after after they're finished with that so we have to do a purchase order after the fact we had some conversation about donations i would like to thank an advanced emi corporation who donated seven thousand dollars for a raid program they have affiliation with some of those students that um i saw

049that in the uh as i pre-read the agenda what is rape i am going to let rotational yes that we have here at riverside for our students who have more severe disabilities so once they complete their credits and some of our students start um you know about their 10th grade year 11th grade year even if they have they might be part time and they go out into the community and we have um agreements and collaboration with businesses out in the community for example tj maxx we've had bed bath and beyond in the past we've been in lakeland community college tri-point hospital but they go out and they're getting their vocational goals met in terms of actual work experience with job coaches as well as a supervisor on site okay so it's real experience it is

050real world experience and i'm pleased to let you know that some of our students have actually gained the main goal is for them to be competitively employed and they have actually gained employment from some of these placements and then officially graduated from high school okay so here's the real test what is creation riverside achieving oh my gosh riverside achieving vocational excellence i haven't had to say that in quite some time so i had to think about that so then we moved on to talk about this new formula for the state school funding which i'm not going to review because i don't let gary view that i know that's probably in his treasures report and he can go through all the ins and outs of how that is changing for us we talked very briefly about

051the phase two that that is on the agenda in a separate agenda item um so we'll have that on the agenda and then we talked about for personnel we talked about the number of positions that we have open district-wide how many that we have filled we talked about asynchronous course recovery supplemental contracts that are in here that we will hopefully be continuing those things during the summer and onward forward into the future due to the number of students who are participating in those classes so that's what i have for finance personnel any questions all right mr pack who will provide an update to the board um all right a few updates and then go through a few slides and we'll talk about the state funding update um so earlier this month uh well actually sometime

052last year i applied for a school bus grant the federal government to the epa for three buses for twenty thousand dollars per bus uh i received notice that we were tentatively selected for one bus as we were the last district picked from the lottery but they said it's likely they can get additional funding if someone drops out and we found out yesterday that they did have someone drop out so we are being awarded sixty thousand dollars towards the purchase of three school businesses ladies and gentlemen for their their portion of the bus twenty thousand undercover the whole bus the typical bus is around 83 84 000 per bus um the reason i applied for three buses is because we only had three buses left that were old enough to qualify for replacement through their program

053then yesterday as well we received notice from the state of ohio because the new buying budget has a school bus purchase grant as part of that as well and so we are awarded 135 000 for the purchase of three buses so now we have funding for additional buses and that's part of the state buying budget that's also based on the aging fleet so you get forty five thousand dollars per bus so that was added to tonight's agenda of approval from that grant um and speaking of bus grants if you remember last year we were also awarded an ohio epa grant for 200 000 those buses we received in time for the school year we had finished the decommissioned scrap the old buses and i'm working on getting that cash request in to be reimbursed 200

054000 for that purchase as well also earlier late last year we see the emergency connectivity fund grants which was 455 000. they purchased 1571 chromebooks that purchase is complete and we put in our cash request through the e-rate process to get that reimbursement a lot of grant funds move around right now so it's add a lot of extra work in my office but you know don't need to do with these funds and this extra fund also have a quick update a number of discovery tours they were in the tour company that that did we do our chicago and dc trips that went bankrupt uh the trial was delayed for joseph chipotle who doesn't six hundred nine thousand dollars for the company uh that trial has been delayed until may 10th as they work on a

055plea deal and because the code and they had shut down cases for a few weeks the court cases for a few weeks so they got delayed so may 10 is now the uh new court date and yeah i might go back and look but when was that originally was that chicago trip close to the curve that was actually may 7 2018 so now the trial will be basically four years and i have a few slides to go through here i passed off the slides there's nothing every january we go through uh some data as we get our new tax rates and um so this slide here lists all of our current levies in place uh we have the inside villages your unvoted millage of 4.8 mills and a listing of all of our operating levies

056there in the right-hand column and effective tax rate which is your residential tax rate residential taxpayers pay we have a total general fund village of 26.81 mills then we have the permanent improvement level in 2016 of 1.98 mills and the 2016 uh phase one debt uh 1.35 mills so our total effect of the millage of all of our levees is 30.14 mils you should recall this year was a three-year update so everyone's valuation had increased in the neighborhood of 15 it's a little bit lower higher so as the tax rates go up all right we have property tax evaluations tax rates generally come down except for on inside villages so i think last year was the total vote was around 34 bills or so and now it's a 30. it's just as valuable tax rates

057go down your tax bill is generally similar to what it was even though your valuation went up but you did would have seen an increase on inside millage and also the lake county metro parks passed a renewable increase there was a 0.4 mill increase on that levy as well so it's hard to really separate it all because there's so many and this amount does not include the lake county school financing district which i believe in 1.94 mills now so this slide here lists all the school districts in lake county uh wycliffe current village is 52.9 bills as you can see riverside's at 30.14 with the third lowest property in the county uh besides madison at 28.34 mills and then perry at 20 miles obviously perry has the power plant which is why their tax rate

058is lower and this year they are now at 20 which if you've ever heard of a term called the 20 mil floor uh school districts are your military school district cannot drop below 20 mils and so when you when your count and that's accounting inside millage and what's called current expense let me set your typical property tax levy so once you hit 20 mills as your valuation goes up your taxes go up all millage not just inside knowledge so it's a little bit of a thing but that's that's a perry that's not a perfect sign ironically it's hard to tell but will be eastlake and kirkland are also at the 20mm floor because the 20 mil floor does not include either five issue levies or emergency funds so for example will easily your taxes would

059go up as a guy who's not just an inside village by a voted current expense level so that's probably a little technical but it's just something to point out just to make sure i'm tracking so if your operational levies are they can't ever drop below 20 that includes the inside millage or 20 mils so so all operational levies that are on the books combined plus the inside millage cannot drop below 20 mils right okay that'd be current expense operating levees not emergency so you don't factor in emergencies so if you went back to the previous slide as you can tell most of our general fund millage's current expenses after the substitute so if you added so is the 20 mil floor always been in place i've not heard of it and i just you know

060i think it's been in place since since the 1976 when the house bill 920 went to the place it's been around for a long time across it in more southern ohio and then those type of school districts not necessarily up in this area so that's why i don't know so too much about it but i just thought it was a little interesting because i've heard the term of 24 for years quite understood some more recently so in the next slide when you talked about i think we'll be east like in another in kirkland so they they have emergency levees and that includes emergency levees and bond levies and you're saying that if you took those out they would be at the 20 million they're at the 24th floor they are at the 25th floor when

061you had an inside village thank you um the ohio department of education puts out a uh it's called the district profile report also used to be preferred as the cop reporter named cup he's the current speaker um this slide here kind of shows state revenue per pupil so this is type of state funding that comes through from the state of ohio in lake county riverside receives the second lowest amount of state revenue per pupil and around just over three thousand dollars per per student uh the state average is six thousand five seventy nine and you can see like kirkland's fuel blowers and you can kind of see where the other districts on the county uh fall as well and it always kind of brings us up it's interesting that perry is near the top and

062that's because the if you remember tangible personal property tax was phased out many years ago i think in probably 2004 timeline there was a there was a reimbursement that came through school districts to offset that loss of revenue and there's been a phase out over time so perry is still receiving some of that some of those reimbursements that's why their state revenue for people is so high is higher than you'd expect looking at expenditure per pupil which is another data point that they put out riverside is there second lowest expenditure for people in lake county 11 000 the state average is around 13 000 dollars so that's kind of just to show where we fall within the county uh next slide here is uh state funding i i did pass out a sheet to the

063board here and this comes from these reports before from the department education website uh and so with the current buying budget that went in effect this past july first of 2021 implemented a new funding formula that's been named the fair school funding plan ode has worked out part of education has been working on implementing this new formula which is they discovered probably more complex than originally thought and their implementation was delayed typically when there's a change in budget they in the state budget usually by october they use the new papers whatever funding looks like but in this case we did not get released until january number one payment so our state funding comes in two payments per month so january number one was the first time we saw it in january number two which is

064what's up on the screen it was a little updated because once they released the first uh report all the treasures of the states that are looking at it and they we started finding errors and they had to make some corrections so if you were to take james number one and compared to january 2 there was there were several changes and figures and there's still some things that don't use still working on programming so there could be some changes a little more as going in which shouldn't be anything to materials about smaller tweaks and they're also in the process of uh designing the other 22 supporting reports that go into these speakers so there's 22 other reports that roll up into this report to to help understand what goes into these numbers um if you get

065anything out of what i'm kind of because this is a little complicated to explain but if you get anything out of what i'm trying to say is there's a guarantee built into the new formula so you will not lose you will not receive less funding this year than you did in 2019. so 2019 was last year we had a true funding formula in 20 and 21 it was frozen they were coded and there were state reduction reductions it had reduced some of our funding so now we're back to the guarantee of this year is no less than 2019. and the reason that is important if you look at this report up here column a is the bay state fund so now school funding is now based on the kids that we are educating in the

066district in the past it was based on the kids that lived in the district so if a child lives in the past their childhood with riverside and they open a role to another district they went to a charter school their stem school something that major they would give us funding at our percentage which was typically around 250 a student somewhere around that range and then when they would go somewhere else they would take 6020 from us and send it somewhere else so essentially every time we lost a student to a neighboring district it was like you lost the funding for five students so that's all changed now all districts are now directly funded from the state based on who you're educating charter schools are directly funded as well and open enrollment instead of being a

067deduction from one district in addition to another is all directly funded um so column a is our base state funding which is based on 2019 but then adjusted to account for the different model of funding kids who we educate as opposed to who live here column b is the new calculation if the fair school funding plan was fully implemented and there was no guarantee or anything that our basically our state funding would go from 5.8 million to 1.7 which is about a 70 reduction in funding which is dramatic i think it was drastically different than what the simulations that the legislative services commission put out back in last year so the new formula is being being phased in at 16.67 percent this year which is 1-6 basically like a six-year phase in but they can't

068commit beyond two years of state by any budget so that's what you see in column the third column column c is basically 16 7. 16.67 percent of that being phased in which for us is a negative 676 thousand dollars to make our state funding 5.1 now going to the next slide is now that report is kind of the bottom part this is where the guarantee kicks in that puts it back up to where we started essentially i know it seems confusing so there is a supplemental target assistance which we don't call it life where it's more for districts of lower appropriate property tax wealth then there's ymj is what's called a temporary transitional aid guarantee which is in permanent law you know it's called the temporary that's that's what's kind of guaranteeing you're not receiving

069less funding this year than you had in 2019 but because there was a we had a drop in open enrollment because we are not taking any open enrollment this year due to class sizes in elementary but then we had 12th grade graduate so we factored that in a few people that left for various reasons we had more than 10 percentage drop in old enrollment students coming in zord our guarantee was reduced by about 126 000 dollars then there's line k which is transportation funding jet increase for us which is then line l is called the formula transition supplement which gave us back that money that we had lost from the old enrollment drop because there's a temporary guarantee in the current buy-in budget that will that you won't lose funding as well so there's two

070different guarantees one that's called temporary that's permanent and one that's temporary that's not called so if you're completely confused at this point you've achieved the goal and so you know i've sent you many hours of presentations on this and and speaking to aaron rauch who hearing education he's the guy that pretty much is the mastermind behind implementing these laws and his formulas and he actually uses our district as one of the examples as presentations across the state because of the drop in funding if we were if it was fully implemented there was no guarantee um so basically at the same time we just need to be cautious in future buying budgets kind of watching whether they do it's engineering because the whole point of the new formula was to get districts off of what was

071called a cab or guaranteed we were around a guarantee before we're not guaranteed now but we've also reached what's called the five percent floor with the fair school funding plan there's a calculation that looks into your property tax wealth as a district and income accounts and that's how they kind of decide what percentage of funding would come from the state so remember under the old formula was called the state share index we were at 21. i think it was like 20 just over 21 we have now at 5 which is the lowest you can go and so we're kind of the same the same boat as you know the welfare districts that you hear about like orange and beechwood uh indian hills uh upper arlington down columbus kind of what's considered wealthy districts they're down

072in the same categories at the five percent floor so it's kind of interesting because i think that was a lot different than than we anticipated the good news is because of the guarantee we pretty much have all these different calculations ended up in the same place if that makes sense so it just seems very odd to me to be where we're at and um as ode develops those additional supporting reports that go into this we'll analyze those and see is there a certificate here or just simply how the how the chips fell if that makes sense and we're thinking and talking to aaron rausch a lot we're thinking it has to do with this formula factors in income figures where the previous one it that would hurt you for income levels and help you with

073the previous formula or in this formula it hurt you and we think that that factoring of income levels of presence in the district may have helped push us to the five just kind of making sure i'm understanding the basics i'm not saying that tomorrow even i'll understand what you explain to me but i don't think i fully understand all the pieces of it it's quite complex so column a if we go back to the top of this so column a is the baseline funding if everything was if all the school districts were equal basically it's that is basically where's that 2019. that's 2019. adjusted for the difference in how we fund students based on where they're educated as opposed to where they live okay so so 2019 we would have been given um uh 5.8

074million essentially in 2019 if we direct if we were direct funded in 2019 that's that's what our funding without any adjustments or anything okay okay so so column v is what we would have with taking into all the characteristics of our district it would be 1.7 right if the formula was fully phased in as written that's where we would be okay so the 5.8 million did we get 5.8 million or is that just based hypothetically on on a new baseline then we will be getting that 520 million well we will be getting that 5.8 million when it's all said and done right okay so okay so so then then they adjusted it again in column c with a almost you know seven hundred thousand dollar negative adjustment right so that's going to be your phase

075in one six so it's right now because they're based in a six year phase and so the phase and 16.4 160 or four million dollars right right and so so column d does not take into account column b that's just there to show us what it would be right okay so so it's 5.1 million and then then going down to the second part of the of the sheet we're looking at these are other additional add-backs more or less for the guarantee yes and keeps us whole j and l are the the guarantees that through which keeps okay but what you're if i'm hearing you what you're saying is the whole reason to change the formula was to get rid of guarantees and they're not at this point but that could still be a goal of

076future legislatures so so i mean should we be how nervous should we be that we might lose if i'm reading this right four point one million dollars in state aid right and that that's the that'd be almost 10 of our budget yeah so i just want to add that i know that there's a workshop there's an input workshop what date was that marketing it was march 1st march 1st and and i had asked gary if he was going to attend that is a webinar that one's a webinar based you can go to these ones that are in person he signed up for it i signed up for it it's an opportunity to actually have direct conversation instead of just attending a webinar you'll actually be able to speak and provide you know some some feedback

077on this it's my understanding that let me let me make sure i'm understanding we will we will be down to 1.7 million dollars in six years without the guarantees but one of them is a guarantee in law and one of them is not so half of that money we may not be guaranteed to get back it's it's a it's it's a detrimental to this district and i don't think that was intended and then they put these these guarantee dollars back into the budget so that because they're they they worry about oh my gosh we passed this law and now look what it's doing to these districts they they recognize it but then they don't know what to do with it and so then we'll come back up into another biennium budget and they'll try and

078figure it out and we'll have some new thing it's constantly changing and i have to commend gary for like taking this out and tackling this because he does a lot of homework on this and he does he does have conversations with with ode and attends these webinars i mean there's a lot of data and it's always changing so at least thank you for staying on top of it it's it's mind-boggling it goes into this so essentially the line j which is the temporary aid guarantees currently in permanent law but as you know any law can be changed in the future on that first screen as they continue to phase in over the years as the funding goes down on that previous screen line j will increase to offset that but the guarantee of line l

079is the one that's only temporary in the current buying budget so that's the line we really have to pay attention to i don't think guarantees will go away anytime in the near future and i think it's it's too early to even know because i mean we're in the first month of seeing these numbers for the first time so it's everyone's kind of struggling to understand all the different different pieces that go into it how does it affect us what were the unintended consequences um there's one additional piece that that actually will help us well two of the two pieces i was gonna bring up too is on page on the first page of the line c special education funding they're going to take away 10 of that from us and put it towards catastrophic cost

080reimbursement catastrophic cost reimbursement is when we have special ed students who the cost to educate exceed a certain dollar threshold we file to file through the hot product education for reimbursement for cash drawing costs so part of this new formula is to take ten percent of the special ed funding so for us about twenty thousand dollars and put it into cash draft and cost reimbursement pool that gets distributed among districts so there's a filing we do and then in june of each year we get a payment we typically receive around three hundred thousand dollars of cash off the cost reimbursement by the oed taking ten percent of everybody's special ed funding to put this pool they essentially have double that reimbursement so as we might lose twenty thousand on the top we might get six

081hundred thousand dollars in through cash cost research which is separate from this whole formula so if we might win that way as far as the funding increase for that and the other thing that the object mentioned too is now that we're having guaranteed to these different funding lines on this first page i didn't go through in detail those numbers are being reduced so when the when the money goes into the guarantee they become unrestricted so we don't have to spend it the way that they're funding it per se it is more open to our district so we're not you know we don't spend a certain amount you know let's say a gifted it's 200 some thousand we're not spending 200 000 gifted as that number is reduced we don't have to spend those kind of

082funds if we choose to spend elsewhere so there's this kind of example so it just kind of does remove some of the restrictions but then you're at the risk of future changes guaranteed so it's just it seems like it's a giant shell game that all these numbers are moving around we end up pretty much in the same place that we started yeah that's just it's just insane and people are paying no doubt that they're working hard right but but the benefit to us in the state is the minimus because all we're doing is shifting money around and we're coming out at this point pretty much where we were but a whole lot of effort to get us there yeah and very difficult to plan right and very hard to describe yeah i was just going

083to say that how do you plan yeah because if you're going to plan you have to plan for a reduction in funds fair school funding plan was supposed to you know take the burden off the property taxes local taxpayer well based on our situation you know you you can't get there because it's you know there's no increase in funding per se you know maybe a little bit things fall over but we're at the floor right right gary there's a new biennium budget june 30th this year right is it this year it's that would be next year so we're basically every year we're basically 25 before we saw the calculations all right well that this is disturbing i often ask people what keeps you up at night i don't have to ask you we haven't heard

084that well i'm going to ask you to explain it next month we may have to talk out loud any other questions so i guess if this is something you can't answer easily then it's it's not worth it but you have a neighboring district as men are they have a different you know a higher percentage of commercial property uh as as part of their tax base than we do were they affected do you have any sense if if they were impacted by similar constraints or are they in a better situation because of that diversifying tax base as far as for the for the funding formula um i know i looked at it and one of this off memory because it's hard od changed the way they did recording so it's a little trickier to pull the

085reports up it's not as quick and simple as it used to be they did see a drop off but not not not to the magnitude that we're seeing um but then the guarantee also kicks in for them as well i think chardonnay was another example that they were down to about eight percent and they're a little above the five percent floor um so that they're seeing a reduction on the initial calculation before the guarantee kicks in so it's you know we're kind of honoring it and kind of see how things go you know there's no we're members of the alliance for high quality education which typically represents districts of higher property tax wealth and so we've already been in discussions about the formula what kind of changes might be future because they actually advocated for

086the five percent because i don't think there was a five percent floor before so we'd actually be slightly lower i think i think it was like four point seven or four point eight percent or eventually everybody fell if with the guarantee we're still whole we're still there's still some positive in there so you know it's just now we have to be careful in watching guaranteed we've been on a guarantee for for many years so it's it's you know it's something that rounds i don't think there'll be any drastic changes and typically as they change funding formulas or big tweaks they typically always have something that you don't lose but at some point it's found there was i think it was i think there's two body budgets ago whether they were proposing making the guarantee 95

087instead of you know full guarantees there has been taught reducing guarantees in essence what we do so what happened over time is that that they changed the formula but there'd always be a guarantee so so that they would change things but it wouldn't really be a net result change and they weren't happy with that so that they put in the new financing last year and they're going right back to guarantee they're going back to the same situation where where there is no formula because everybody so many districts won't fall under the guarantee right in the nation data's not available to see like how many districts are on a guarantee yet but it shouldn't count so that was one of the questions that thank you mrs rossi mentioned there might be a place multiple choice all

088right so um when we went to public participation anyone wishing to address the board of education will be recognized by the board president speakers are requested to identify themselves in their topic comments are limited to three minutes any public participation go ahead sorry oh okay yeah my name is chris weiss i live out in leroy and i have three sons in the district i wanted to talk about the proposed new school campus and the uh putting out a vote out this spring for another levy to build what would essentially be a brand new riverside and john r williams campus i wanted to ask the board to table that decision uh indefinitely and go back and reassess what the actual cost would be to go forward with that initiative what i heard the high-level information that

089i've heard in the january 5th meeting as well as from talking to numerous board members and also mr platka is that while the uh 2013 uh study which is about 783 pages says that we should have been able to build a new school a new high school campus for like 117 million is now the advantage of about in the 147 million dollar range and that at a meeting that was had with the one of the chief architects asking him if it could really be done for that the several board members were told that that figure was low by as much as 30 percent and that that could ultimately push the cost to in the 200 million dollar range to build a high school um i also heard that you guys are planning to try to

090sell 40-year maturity bonds to fund this in my experience 20-year bonds are about the maximum also trying to get a bond rating where those bonds would be considered investment grade where people would buy them while at the same time debt servicing bonds and retiring bonds with multi-decade school levies that statutorily expired before the bonds could be retired that's just the high level stuff myself i'm a construction professional i've spent the last 34 years doing construction management everything from literally dock houses to coal-fired power plants okay so my experience on point with projects such as yours is having uh done major industrial renovation projects new power plant construction builds mining operations infrastructure where i've handled multiple 100 million dollar up to multi-billion dollar projects i think that the present environment politically economically and otherwise is going

091to preclude any uh contractor general contractor from giving you a lump sum bid even with the builders at risk clause in it that you could could rely on that you put any faith into we're looking at supply chain issues all over the world on structural steel and other key building components that the united states has no control over we're looking at um increases in the interest rates through the federal reserve they're talking about two of them this year possibly and i just think that nobody here knows what they don't know about how to get a 150 plus million dollar school bill and to do it in a manner where you have reasonable chance of success uh cost and schedule to complete the work without seriously putting the future finances of the district in jeopardy i

092would like to engage with the building committee i would offer my my time and expertise at no charge to help you guys sort out some of that and again i humbly request that you tabled the decision to put this to above thank you so in light of what chris just said i'd like to know if there's some way that we can have put up onto the riverside website how best to get the school board members to address a question or questions from the residents and address it in a uh in in a good you know let's say a good like any word the person is addressed is um excuse me where the person gets addressed as being treated like a normal person and not called names hollered at because i have experienced watching this with

093a particular school board member here and i didn't think that that was actually the way to do it so i'm wondering do you have a policy for that is there a school policy on how the school board addresses the residents and the questions that they may have or concerns that they may have about certain school policies that are in place that are not being enforced thank you any other public participation that brings us to our consented agenda starting with finance and audit sure we have a motion to approve the items listed on the finance and audit content agenda is recommended by the treasurer items a through l second is there any discussion on these we've talked about all of these in our finance committee if not can we call the role please scott vigil all

094right melinda gracie aye jennifer harding aye rory nixon aye tommy aye motion carried all right thank you next we have item n which is the resolution to proceed with the bond issue we have a resolution determining to proceed with the bond issue and submitting the question to the electors in the school district on may 3rd 2022 ballot would you like me to read that mr taylor i think it would be wise i printed it i'm assuming this has not changed since i printed this off where is this board of education by resolution duly adopted on january 5th 2022 2022 determined the necessity of issuing bonds in the amount of 147 million 725 000 in order to participate in the ohio facilities construction commission expedited local partnership program by raising the school district's portion of the

095basic project cost and additional funds required to participate in the program including locally funded initiatives for the purpose of new construction improvements renovations and additions to school facilities including providing equipment furnishings utilities and site improvements therefore and the necessity of levying an annual direct tax on all the taxable property in this school district outside of the 10 no limitation to pay the interest on and to retire said bonds and provided that the question of issuing said bonds and of levying said district tax shall be submitted to the electors of the sun school district at the election to be held on may 3 whereas the treasurer of this board of education has certified that the maximum maturity of said bonds is 37 years and whereas the county auditor has certified that the estimated average annual levy

096throughout the life of said bonds which will be required to pay the interest on and retire sid bonds is 5 and 3 700 5.37 mills for each one validation which amounts to 53 and 7 cents for each 100 evaluation now therefore be it resolved by the board of education of the riverside local school district here in after called the board of education counties of lake and giaga ohio section one that it is hereby determined to proceed with the issuance of bonds of this board of education in the amount of seven hundred 147 twenty five dollars for the purpose stated above and to levy annual direct tax on all the taxable property in said school district outside of the limitation imposed by section two of article 12 of the constitution of the state of ohio and

097that the question of issuing said bonds and of loving said direct tax shall be submitted to the electors of the entire territory of the senate school district at the election to be held on may 3rd 2022 under authority of section 133.18 of the ohio revised code section 2 that the treasurer of this board of education be and is hereby directed to certify to the board of elections a true and correct copy of the resolution of this board of education i think i'm interested in section three is there section three there is skip from section two to section four directed and certified to the board of elections a true and correct copy of the resolution of this board of education determining the necessity of said bonds said direct tax and said election in a true and

098correct copy of this resolution together with the amount of average tax levy expressed in dollars and cents for each 100 dollars of valuation as well as the bills for each one dollar evaluation estimated by the county auditor and the maximum number of years required to require that the retiree set done in the notified board of elections to cause notice of such elections to be given as required by law that was a very wordy way of saying give the board of elections a copy of this resolution the previous two at the last meeting in the countdown did you want to continue reading this section three and then section three is the suggested ballot language that would appear on the ballot and so on the ballot they would say xiao bonds being issued by the board of

099education the riverside local school district for the purpose of new construction improvements renovations and additions to school facilities including providing equipment furnishings utilities and site improvements thereof with a fixable amount of 147 million dollars to be repaid painly over a maximum period of 37 years and an annual levy of property taxes will be made outside the 10 mil limitation estimated by the county auditor to average over the retainment period of the bond issue hundreds which is 5.37 bills for each one dollar tax valuation which amounts to 53 and 7 10 cents for each 100 of tax valuation commencing in 2022 first due in calendar year 2023 to pay the annual debt charge of the bonds and pay debt charges on any notes issued anticipation of those files that's what would appear essentially on the doubt

100that's the board of elections but that's essentially the thing does that also retire the principal balance of the bonds you're tired of the principle of interest so do we have a second on this resolution a second thank you is there any additional discussion on this so if i if i could so uh you know i i believe that as i've said earlier that riverside the current building has a lot of life left in it it needs some improvement there's no doubt but it has many many decades of life left in it but improvements need to be made to make it more habitable for the students and for the staff there's no two ways about it but and we've and the other thing is we've obviously been discussing this for a long time as a board

101and so we all want to get off this rock one way or the other we want the the voters to have the choice and then to move forward my my concern is that in a scenario where we approve this collectively and it goes forward and should the voters improve it we really like there's a there's a lot of risk i mean we talk a little bit about risk we don't know we can't have patricia ball with our operational budget from the from the state but there are a lot of a lot of unknowns and and if they should approve it it could be it's always a judgment call but it could be very hard for us as a board to deliver the building in you know within the financial constraints that we set here it

102just it's really it's it's really iffy so just i ask that everybody consider that because that i mean we all want to get off the rock we want to we want to go one way or the other and i definitely feel that it's been a long conversation and we need to move on but but if it in a scenario where it's approved by the voters it could be very challenging for the board to deliver deliver what we said we would i would like to i would like to add to that statement because in some respects i agree but i also want the public to understand that when voters pass this levy we have the ability to put the collection of that levy or the funds for that we collect the money we don't have to

103go to construction right away and if i understand from our municipal bond advisors we have we have a fairly lengthy amount of time from which we can deviate from the plan and not go forward with construction even though it has already passed if we find that you know there are opportunities that we can take advantage of further down the road for costing decreases or whatever if we feel it's not the right time we do have the ability to hold on that even though we have passed the levy so if we put this forward and we find that it is not the right time um due to inflation or due to you know issues with supply chain or issues with higher interest rates we do have the opportunity to wait and i don't i don't even

104remember what he said but it was it was quite a lengthy amount of time that we can actually sit on that so i know you don't recall are we talking you know several years five years years like enough it was more than five years like you can actually sit there and hold on to that for at least for more than that in essence and i think the example that it gave us was a school that passed it again because i didn't have a crystal ball to see what was going to happen over the past few years they had passed their bond before this happened and now they're in a position if i recall the discussion correctly they're in a position where they didn't realize the inflation that would happen or what's going on in our

105you know world right now so and i've thought a lot about what you said about we don't know right and it could end up being good at the same time as it could end up being bad and unfortunately we don't have that crystal ball to figure out what is the next thing and i took some time talking to um some builders that i know asking some questions after our last discussion just to get and again we're in a place where there's a lot of different opinions everybody's very unsure so it depends on if you're being conservative or not and um it's hard to kind of get a straight um everybody kind of agree that things are going to look better things aren't so but i do agree with you i think we're at a point

106where we are trying to figure out what do we do next like how do we move on because we keep postponing we've been at the fork of the road for a really long time right yes and as a result of that i feel like it's time to give the voter the chance to do that for themselves and figure out what it is that they'd like to do as well and give them the opportunity to do what we've asked them or that we've told them that we were going to give them the opportunity to do and take it from there should we give the voters the opportunity to vote on whether they want a brand new school or they're willing to renovate this school at a much less cost i think we've been down lowe's road

107that road already with the ohio school facilities commission and their recommendation is that the school building will be in excess of don't quote me because i don't know the exact percentage so i want to say it's between 70 something there's a per certain percentage where they say if it costs more to renovate than that percentage that we we can choose to do so but then we do so at our own locally funded and we missed the opportunity then to have as much money go towards future rebates which is what we're trying to do in order to get phase three funded well your 800 page plan shows that those costs would be less than half of what you want to put levees out for now that that was what year was that 2008 2013 so your

108plan is eight years out of date we've had just we've had to have those costs encompasses what is going on in the world now and what real costs and risks and mr hatt brought up it's really about managing risk it's less about managing the bricks and mortar going up it's about managing all the risks involved of getting from we are where you are now to the global which is either a brand new school for the kids to go to or this building and john are renovated to a standard that you can move forward in the future so i do i just want to say thank you for adding more but again there is a discussion between the board so i just want to make sure that we have the opportunity to address the questions and

109the thoughts here gary what to the question before too is what do we know what the increase per month would be then or is it per year for a homeowner per hundred thousand yeah so so this is a 37 year levy uh the initial mill adjustments 5.37 bills which equates to 187.95 per 100 thousand dollar evaluation which is 1566 a month per 100 000 evaluation um one of the things that point out that that you know when we did phase one so a bond issue usually a bond issue there's an estimated village and the county auditor has to estimate based on no valuation increases so it's usually very conservative per se so in essence the millage is a little bit higher so like we look back at phase one we passed that number in 2016

110and 1.92911 it collected at 1.92 mills the first year but then once the bonds were issued that the debt schedule goes to the county auditor's office after the after they're issued and then the next year they adjust the tax rate to so you're only collecting enough to pay the principal interest on those bonds for each year so after the first year the village dropped from 1.92 to 1.67 and then over the years we've had the revaluation each year and as as we have new growth in our community that tax rate continues to drop so multiple factors lower that so it's likely that after this and because we're going in may that might adjust that from the first collection the first collection wouldn't be until 2023 so i'm not sure if they adjust the tax rate

111the first year and then i'm not that i'm not sure but but they might just cut 5.37 in the first year and adjust it accordingly from there so obviously i can't promise to go down but typically that's what you see because usually it's very conservative estimate because you don't want to put a number out that's too low so um gary let me let me back up as well we when we went forward with this our our municipal bond advisors calculated and used an interest rate to determine the dollar amount that we would need that information had to go to the county auditor excuse me and if i'm not correct we used closer to four percent as an interest rate assuming that there might be an interest rate increase so we've already taken that into account

112we have an excellent bond rating i'm sure that we're probably going to be back to go ask for an increase in our bond rating and so that will be helpful and all those kinds of things actually go into you know what you're ending millions of people needing because we don't know what the interest rate is going to be when we actually want to sell those bonds but apparently we would be ready to go fairly quickly because all that paperwork is already done because we had to do that anticipating refinancing some of the bonds for our initial construction projects so most of that is already taken care of so that would be a quick turnaround so all those kinds of things are helpful in this situation i'm just putting that out there with that if i

113could add to that i've spoken before about my thoughts about bringing this to a boat and to the public for a vote and the supply chain issue certainly is one issue an update from me in my business in my roofing business is that in talking with distributors right now they have no idea when they're getting materials now and this supply chain issue goes worldwide and it's a problem it's it's so much of a problem that it's gotten down to smaller companies uh fortunately i was able to put out some capital to acquire materials so that we can function more normally and there's plenty of other companies that really aren't working much if they're doing commercial industrial right now just because of the inability to get the materials to do so and so when when we're

114moving forward it's kind of our job to put something out to the public that gives them some assurance that can be executed and with this knowledge of having no idea if it can be executed and i understand being able to delay but then you add to that the inflation that's going on and no one has any idea i mean the idea for almost the last 10 months or so transitory you know this is all transitory it's going to get back to normal and then finally they said yeah well yeah it's not really transitory and so yeah we're not going to get back to normal and we have no idea where this is going then i think it would be irresponsible for the board to give it to the public when they know less than anyone

115else about what's going on there's going to be voting up or down on it and i know this might might not uh be something that a lot of people think a lot about but i'm getting i'm getting calls literally from people that are retired that are starting to say i don't know how long how much longer i could stay in my house of taxes keep going up one person told me i paid off my house but with the taxes that i have to pay it's almost like a mortgage payment and so and and so the really the complaint to me from about that was and the board's going to be asking for more money and if that passes then i'm going to have to pay more in taxes and i understand that that retired people

116aren't necessarily the larger portion of the community but they're a very important part of the community and a lot of them are feeling the strain and so i just really come back to the responsible are we being responsible putting this out knowing what we know and with treasurer platco saying at some point it's going to happen meaning our state funding is going to get reduced most likely no one knows for sure but the way it's going most likely that's going to happen we're going to have reduced funds and even operate and then we're going to be going back to the public for more money and 11 just to operate so that's my input and i know everyone's going to obviously vote the way they want to i just think for me it's irresponsible to give

117it to the people under the current circumstances plus as mr weiss said we're eight years out uh why wasn't why wasn't there a reassessment so we could be up to date coming forward i think we were negligent as important doing that that's that's all i have to say yeah so i guess the only thing i would add to that is again there's a difference of opinion on from a industry just perspective on whether these supply chain issues will so i understand your perspective but there are other people out there that will give us a different perspective on that again so there are two different opinions and i don't know that gary was or mr paco was actually saying he can almost guarantee that reduction it is a possibility i think we have to consider it

118and the other thing is i think that our public can make a good decision on this i don't think we should discount that they can take this and evaluate it um and make a decision for themselves so i don't know i think there's a lot of people out there that are very smart and they can make a decision when they look at it and um figure out this is correct part two just so you know we had it done in 2008 2013 and the plan was developed a year or two later and that's what the plan we sold to the community and we just completed the first phase so it wasn't as if all that time was asked we developed a plan shortly after that last in 2013. i also just i received a few

119phone calls um from people a couple of them three of them actually um just talking about the timing of it and i strive a lot about that i also received phone calls from people though that are appreciative of the fact that we are finally moving forward and letting them have a vote on this so again i'm hearing both sides so what's your fault it's a very confusing time so i mean it's something that i've been considering yeah it's one thing too is you know when we when schools do these bond issues the upon if it's successful that's when you really get into the design phase of it you're getting the nuts and bolts and the specs and stuff like that so you're not going to go out to bid probably until 12 18 months after

120the election meeting so you're talking about two years of this size i think if if things progressed as it would normally would tda had mentioned that we'd be opening august 2026 would be our target open date in that time frame if you have seven eight percent inflation each year and all of a sudden you're looking at compounded maybe 16 18 maybe even 20 percent more in cost 150 million now 180 175 to 180 so i just put that on the table so i have a more technical question i've heard rumor that the primary date may move maybe moved into may you know later in may or even like how would that how would that actually work right but without going into the details why that's a possibility do we need to change the the language

121to not specifically stay may 3rd and to talk about the main primary or are we good with the may third terminology i think i think technically you have to use what's current yeah because it would be really interesting if that was the case because the final deadline to for candidates and for issues is you know back in 2020 we had the election delays from the presidential primary but the election date always stayed march 17th but then the absentee ballots went until april 20 something whatever it was i don't know what it was and then so you didn't even know until may and the results of the march 17th election myself i said the filing deadlines next tuesday may 2nd or february 2nd it's actually wednesday february 2nd just anywhere yeah and i think it's because

122of the redistrict redistricting lines right candidates are only going to have a couple days literally when that's decided to decide whether to file or not they're not even going to know their district sometimes until that point so there's probably going to be a little extension as people get their signatures for the from their district and district changes are you does that make you consider that it was in the correct district but that's what they're not worried about that issue right so i mean yeah so what's going to happen is there any further discussion on this issue oh if there is none can we call the world mr clapton melinda gracie aye jennifer next is the consent agenda for personnel we have the motion to approve items listed on the personal consent agendas recommended by the

123superintendent items a through f and i'm second second thank you is there any discussion on these items if not can you call the world jennifer harding aye laurie kenneth aye tom head aye staff official hi linda gracie hi motion carry send agenda for curriculum and programming official i'm sorry that's okay sorry i was reading something that's okay okay i'm sorry did you say that um we're moving on to the content agenda for um for curriculum and programming okay if you don't have it it's this is what you read and then yes a through b okay thank you a motion to approve the items listed on the curriculum and programming consent agenda as recommended by the superintendent items a second and then you ask if you're changing this question yeah is there any discussion thank you

124can we thank you aye aye staff official all right aye all right um consent agenda for building a motion carried thank you consent agenda for buildings and grounds and operations uh motion to approve the items listed on the bills and grounds constant agenda items a through b as recommended by the superintendent they'll have a second cut the mustard so then we delayed the project to this year and now we're hoping to get gold and have it uh are you crossing your fingers every day all right so it just goes to show that we definitely you know need to move forward with this it's been a couple years hasn't it i've never gone through several iterations on issues but but i think this is the way to move forward to have a an enduring solution uh

125all right any other discussion uh mr pecker will you call upon please tom hank aye scott official aye velen degrassi do we have any updates from the board of education i think one thing you want to mention too just because the boiler project is an expensive project is the fact that if you look at the second phase of a facility plan we just proved that the mood after all the phases are over is the availability that would remain standing so we are investing in the building that we're not planning to take down should this luggage pass in addition to river view and car shops thank you um any updates from the board of education yeah i just i so the one thing that i would say just to give everybody a heads up at one

126point we had talked about having a work session just to get a debrief on the on the um the audit that was done in the curriculum and and so i will send an email around and just see if we can consider the time to do that so i do think that that would be useful for a state of the deal so i appreciate you saying that i literally drove here at the time i said what was i going to say in new orleans what was i going to say and that is what i was going to say so thank you yeah we do need to get those work sessions terrific and i'll i'll start the chain and we can figure out the time that would be great thank you i also would just like to

127ask if there's anything with our upcoming boardmanship training at a before our next um board meeting on the 24th of february if there's anything that we want to make sure that um mr mcintyre covers so he's preparing those for that meeting i just want to see if there's anything from the board's perspective that we do need to cover we're doing that right before the next quarter six o'clock on the 24th i have it on my calendar this is so good is there anything specific i know i think you've mentioned um sunshine laws a little bit deeper dives and sunshine off i think there's a good review for everybody i'm sure you know yeah sunshine for sure i i i i believe that we are getting terrific advice from from mr mcintyre i've had a chance

128to talk to some other new board members and it would not appear that in other districts that that they are as upfront and transparent as we are and hopefully we are living up to the law and i think we are um but but not everybody does so so i really think that's that's truly very important as part of our job i have asked mr pacquiao to put it on as a working session because we believe there will be some good discussion between the board to make sure that we all are kind of having the same expectations so yeah one thing i forgot to mention during my update is i did attend the public records training it's a three-hour training as your designee which i had to attend every two years because always you know every

129two years of new elections i dig into the three hour training again on that and you know i'm very similar with the ins and outs if you have any questions feel free to reach out did you do that online i did it online yeah it's a lot easier because now you have to sit for the entire three hours you can do 20 or 40 minutes at a time because each section is about 20 to 25 minutes long so you can watch a section you don't have to designate three hours straight through which you know when you attend those seven hours that dry as it may be and while we delegate that to mr placo as our treasurer and our district representative to do that i highly recommend board members taking that it's three hours well

130spent i think they they delve into a lot of information and it's it's good stuff to know i'll do you do it every year it's pretty much every other year there's always a new term even if you're re-elected it's a term i'll generally go and take it because i get cpe credit for it so well thank you obviously one more thing for board of education updates for anyone listening that to make sure that for graduating seniors this year that they're aware that um all of our scholarships are online now under the guidance stamps so if there's there's a lot with rlef and you know every year we're always surprised by the lack of applications that we actually receive for scholarships and there are a lot of really great opportunities for all of our students from

131students that are going into even vocational and trade two-year colleges four-year colleges not all just limited to four-year college traditional scholarships so i really really encourage our parents and our seniors to get on our website and apply for those because most of them are the latest ones are due by end of april we've got a couple to do the end of march so it's time to get rolling on it if you're going to be applying for scholarships any other all right then we'll make a motion to adjourn to executive session at nine o'clock thank you oh sorry for purchase or sale of property please