001ready to go all right we'll go ahead and call it meaning to order please we can call the roll here here tom neck here lori here please rise for pledge i pledge allegiance to the flag of the united states of america and to the republic for which it stands one nation under god indivisible with liberty and justice for all on behalf of the board i would like to welcome all students staff parents and interested community members tonight's board of education meeting i would like to remind everyone that this is a meeting of the board of education held in public for the purpose of conducting the school district's business it is not to be considered a public community meeting there is time for public comment during the meeting in the public participation section on the agenda
002first we'll make a motion to approve the september 30th 2021 special meeting minutes but i can have a second please second thank you is there any discussion not hey right that takes us to old business if anyone has anything um one update real quickly about uh the purchase agreement that we created uh for library township leroy trustees were given a copy of it they were taking a look at it their council reviewed the purchase agreement they were fine with it except for one item they wanted to have some type of clarity which was other environmental who was responsible and if there was some type of environmental issue with the property they were concerned most specifically about oil tanks that were on the property they wanted to make sure that they were removed i did reach
003out to mr arlesek and he was able to provide documents to show with photos that those tanks were removed back in the 90s 1998 1999 so now a ball again is in their court they are i think everything's fine they're just going to have to tighten some things up we have a closing date at the end of the year which might have to be pushed back since we don't have it on the attendant now we may have it but things are moving along great meeting scheduled for friday november 12th for fire administration between 8 30 and 11 30. with our facilitators is it a full business thing all right anybody else all right how about new business all right that takes us to board of education comedian liaison reports versus superintendent business advisory um dr
004bassist put out a doodle poll we're just waiting for responses from everybody to get the next um business advisory council meeting on the books and they're waiting for some furniture and then the store and things like that so i think we're trying to get that done pretty quickly and that's it so curriculum programming and boosters mr miley okay curriculum and programming we had a meeting october 19th at 8 am they're doing a curriculum audit as we speak and they're going to be doing some in-servicing i believe it's next week over that with the teachers and actually everybody right yeah okay um so that professional development days are november first and second um they're gonna be looking into for the classified responsive classroom trainings and the certified will do the op review they're going to be
005looking at some cpi kind of stuff restraint training curriculum team building that kind of stuff we have conferences coming up november 3rd and 4th and we're going to do hybrid in person for those conferences and then um can i just how that's going to work i was curious about that because i mean last year we had they were all virtual so how are they going to work that when we usually have like that you either stand in line or is it there's no more standard so i know i got the riverside email already right i would assume that must have you get a zoom link or you're going to the teacher's classroom we're not doing the standalone style yeah yeah you come and you schedule your times and you're here and you have a ten
006minute slot at least up here elementary some always right like that but the same thing at the middle school you will have a scheduling time with a specific team or a teacher i actually already signed up it was really easy yeah clearly i didn't open my email all the way and read it for my kids yet so yeah i will do that next thank you and the last thing we talked about was the state um report card and we're gonna have a special meaning to go over a lot of that as soon as they can digest the data yeah we have uh we have some ready for tonight oh okay perfect okay tom anything i missed you have covered it all all right that takes us into buildings and grounds operations alumni mr hack okay
007so we had a billions of ground grounds meeting as well on the on the 19th and uh just a few things as you know we are heading into the winter season the last several uh meetings i've i've asked about snowplow you know snow removal and we're as good as we can get so so hopefully it'll be good and we will not have any issues um there are just a couple of you know relatively minor things there's some doors that need to be replaced at buckeye the move and here at the campus and so we are we had one set of estimates and we're going to go out and get some more just to see if we can get a you know for the same type same quality of doors you can get a better price
008um additionally we've had chronic issues with both the the varsity softball field and the varsity baseball field and so on the agenda tonight is a motion to approve a contract to to improve both of those ball fields and bring them up to snuff so what are they doing to improve them is it are those fields they have the drainage issues that are underwater or what is that so it's it's it's certainly the the what i have in my notes the softball field is just does not drain this you may be familiar with and then they're actually the the infield is is not particularly useful either a lot of stones and other things so that would be replaced and um that's here and then i'm not sure i think there's strange issues as well at the
009varsity field this could you sure with baltimore which is our varsity softball field the field is loaded with gravel um it's a mixture of what was put underneath it for drainage and what was brought in at some point a few years ago to add extra dirt to the field it's just not a good surface for our girls to play on uh the base the um the home plate and the pitcher's mount are movable we do have individuals who will come in and remove them so when we go to line of field for our varsity games they are off kilt so we have to go ahead and reset that what will happen is the company will come in they will rock on the ground they will remove about an inch or two of the surface relay
010the surface square up our ball diamond so the home plate and 50 pounder exactly where they are need to be in line with our foul poles they will go ahead and then make sure that those are not movable objects so when we do go out to play they are of what they need through on the ohsa diamond three as we know is our varsity baseball field we have an elevation issue between the infield meaning the outfield meaning if you go in the outfield you stand roughly two and a half feet lower than the infield so the idea here is to cut down the edge of the infield to create a smoother grade the pitcher's mound according to a cerebellar pouches is too low so we'll bring that up to high school standards and we will
011also make sure that the diamond is square to the foul holes and that the pitcher's mount and home plate do not move and in the process we're also going to add some infield dirt to the areas of the infield to try to help with some of the drains as well they just need to be i mean for our varsity players to be on it for both sports we should look um this will make us look a lot better when the spring rolls around great it would be done by spring then that's the note yes and if it's not done over the winter it'll be done in time for play awesome thank you okay um just a two more quick items there were some external lighting issues at parkside and we were research is being done
012and work is being done to determine what the source of that is and uh and hopefully at the next meeting we'll be able to say that it has been completed or at least identified the issue identified and a plan put in place to correct and then last meeting we talked about the possibility of using the home next door that the board recently purchased we've got some estimates on what it would take to get it up to snuff for us to to use um it looks between something 25 and 30 000 which is more than i was thinking it might be but um anyway i think more more research is being done there's no official proposal here but uh just to give you a sense of what's going on with regard to that and how much
013it might cost to bring it up to to our ability to use it for our maintenance home so more to come and that's all i've got would that then replace what we have over in password no no it would not there would be so basically what it would be to get all the maintenance personnel at least the the supervisors in one location so there'd be better communication amongst the team and there would be a few things that would be moved into the basement there's some punches and machines and other things that can be placed down the basement which would help consolidate things but it would not be large enough to for us to to um you know not utilize the the former concord school and that's it all right then it takes us to policy
014and strategic plan mrs kraniski um so for policy uh chuck from searchlighthead met with niola on the 26th on tuesday so we will have a first read of some new policy on the board meeting agenda in november hopefully after review in november with the policy committee we'll have the second read on in december pending any changes um and i was going to mention that there's a meeting on november 12th for the strategic plan but we just got that update so after that i think the goal is to have some timeline put together for how do we bring that to completion right that's it all right thank you very much that takes us to the superintendent's report dr caleb uh um i'm just going to go over our coded situation let's make the board where where
015we are since august 26th you see the numbers up there right now if you look at the enrollment for each of the schools i have a percent of the enrollment in each of those schools that have been identified as positive cases we're at instance 99 at riverside campus we have 1797 kids there that's 5.5 for the campus there's 616 students there we take 48 divided into 16 we have 7 uh riverview we have 3.3 percent buckeye 5.8 parkside 2.9 and 1.1 for melridge and that's since august 26th again those percent represent the number of students in that building that have been that have been identified as heavy code this slide is almost useless i'm just going to uh don't don't even try to look yet it's just all jumbled up but we tried to make
016it so it's understandable but it's not so um i just wanted to talk to the board about how many kobe cases we had per week there's not really much of a trend here because when we first started august 26 through the 29th there were four cases from august 30th to september 5th we had from september 6th to september 12th we had 42 that was our highest week september 6th through september 12th now the 6th we weren't here because it was labor day but we still had reports of three cases to the schools september 13th through september 19 38 cases from september uh 20th to 24th 20 [Music] september 27th to october 3rd we had 23 from october 4th to october 10th we had and then we had a spike and i know the board goes
017that so we received a few emails but from october 11 to october 17th we had 40. it was the second highest week it didn't it seemed like it was happening throughout the county as well but then it died down again because between the 18th of october and october 24th we had 16. and as of uh monday and tuesday we had nine what does that look like compared to other districts um there's a slight change in how we calculated this last time i believe was the first time we calculated this we had included staff in the total along with the students and then divided that number into the enrollment which is a little bit skewed it'll show a higher percentage so what we did now this is more accurate way of doing it is we have
018the estimated enrollment for all the schools in lake county and we have the student number and the student percent of enrollment and we just listed the staff cases in each of the districts so in other words if you take 206 student positive cases at riverside and divide it into the 4296 you have 4.8 percent of our total popular student population that have been identified as that manner is at uh 2.6 well the east lake is at 4.1 now there's not any um in the others because things will appear and as did not clarify between staff and students but i took the liberty in my own notes to add it just to give you an idea whether i don't know if they have staff in there or not but painful is 2.6 percent perry is 3.7
019wycliffe we have 2.9 madison i have 5.4 they seem to be the highest at this point and currently 3.7 and fair points 4.1 now if you rank them by the most coveted cases per student would be madison then riverside would be second and then there's a tie for third fairport and willowby eastlake there's also a tie for fourth in kirtland and perry and what cliff would be fifth and minor would be six these positive case numbers um were found on each district's website as well this is just the coded update okay so these are quarantine numbers since august 26th in each of the buildings the next slide is jumbled too so if i could go back to slide five is there is there any way we can so this is a a combination or a
020aggregate number since the beginning of school would it be possible to get a slide on current those those students that are currently in in uh quarantine the the problem is we count days and quarantine or do we count individuals in quarantine that it's hard to track that way these are uh non-active 429 total quarantines that we've put in kids in bitcoin so 429 students have been quarantined that's correct total but we have a slide coming up here that's going to show you how many people were absent per day versus how many people were absent due to cove and positive or coveted quarantine okay so these quarantines you see here that's that's new so like i i can't sit in front of me but you know five people on monday and then another three people on
021tuesday that doesn't mean it's only five people district wide active because you throw in all the quarantines and cover the positives from the people from last week or out for 10 days so the attendance numbers will give you a better idea of active people out for for people that don't know the caravans are director of communications and marketing and he's also the one that posts all these statistics and updates on a regular basis i know you know who it is you know right and people can't see them because they spoke from behind the camera so this is this is our attendance so for example on september 23rd herbicide absences were 98 or 98 kids that were absent out of those 98 25 were either covered positive or cogan quarantined okay that will give you an
022idea going all the way now i'm not going to read all of them to you but uh just so you know that uh nw means medically waived 90 some percent of our medically waived um uh excuses but medical excuses are coded related with these numbers this is a this is a representation of the last slide so they've called in with like the flu or some other illness that's not medically waived no okay well we we get notes from backers when we get notes from doctors we have a medically waived we're also adding the copa down to it because there's a little bit more behind gets kids home and tracking those things than they are or cold or anything else this is a representative representation of the last slide as you can see the number of
023students that are absent in the orange on this slide you can see it are the actual coded cases and again it's my week there's a couple other updates with quarantine that came out just on october 25th i'm still trying to feel my way through these so bear with me here i have what the lake county general health district has sent out to us if a student is notified that they have been in close contact with the person who tested positive for covenant 19 virus they can continue to attend school if they are closely monitoring for symptoms and are vigilant about masking fast wearing for 14 days following exposure again we can recommend it and uh it's ultimately the parent decides we can't we can't force the students to wear or quarantine so they should switch
024to isolation protocol as a recommendation if they experience any of the symptoms if the parents seem to feel that the mask wearing is not they are not able to do it then they are recommended to stay home this also came out as the recent data from lake georgia counties demonstrates that the rate of infection in quarantine students is lower than five percent which is a good thing so we sent kids into quarantine only five percent of those they believe are the ones that are actually contracting covet so just to make sure it's 95 we quarantine students and 95 of them never show symptoms that's the way i understand what they're telling us thank you um odh quarantine updates again is a similar guidance coming from the honda department of health it's recommended recommendation is informed
025by a growing body of national experience a pilot in warren county and experience shared by other local health districts that point towards a low number of individuals with direct contact to a coded 19 positive individual within the school setting to convert to positive cases also eligibility to participate in mass to stay is contingent upon exposure being in school setting or school related activities this is the one piece again i need to dig into a little bit more to understand what they mean by this but i did put it in there because it was something that they didn't mention i will update the board one way or another either through a friday packet or another meeting all right uh state report card all right so i know the board received some information about the state report
026card we're breaking down just a few items here um that have been scored as you know with covid they took away the actual letter grades for for districts so what i wanted to start with is the performance index and it's defined by the odes measures the achievements of every student not just whether if not just whether or not they reach proficient districts and schools receive points for every student's level of achievement the higher the students level the more points the school earns towards its index this rewards districts and schools that improve the performance of highest lowest performing students okay so what we're going to see in the next slide is the actual state report card performance index and we broke it out by county schools as you can see kirkland has the highest performance index
027the performance index score is based on 120 points so you'll see it sometimes reported two different ways one's with a score and sometimes with a percent the state does both so kirtland scored 109 uh 90.9 points out of 120. if you take that 90.9 divided into 120 you're going to get 75.8 percent so kirtland in in this county lake county has a higher their school district has the highest performance index out of the nine schools we happen to be second we have the second highest performance index of the nine schools in lake county at uh eighty three point nine percent for the score and seventy percent uh as a percent score after that it goes perry madison manor will be slate wickliffe fairport and paynesville i also took on the scores of the components that
028are graded at the secondary level and compared our high schools now there's nine districts in lake county but there's ten high schools because you have to count two in both the eastern south so if you look here you're going to see performance index if you concentrate on that last column we have 94.4 percent uh performance index for perry i'm sorry for kirtland 87.3 from perry and then riverside high school has 79.4 so out of 10 high schools public schools in lake county riverside is third out of the 10. those are the actual scores that you see there the components of percent of students that are proficient in those areas you try to get into the 80s as you can see the tests you know from riverside down at this point remember it's close to 80
029but uh some aren't close they didn't reach that benchmark there's two in perry and i think four and one two three four in kirtland out of the six the little red numbers you see next to those scores indicate what our rank is compared to the other schools in lake county for instance out of the 10 high schools we scored third highest in algebra eighth in government fifth in u.s history third in biology third in english language arts and fifth in geometry this is our graduation rates in lake county i have them ranked we have blue cliff at the top at 98 percent we're second to the last at 90.5 the last two years it was 88.2 so we were able to at least increase it by 2.3 percent in our uh for our graduation rate
030so we're going we're trending in the right direction we want to be somewhere in the mid 90s if not 100 in the mid-90s so we're working at that right now graduation rate is a as a combination of a lot of different things they take the cohort um of students that are in the ninth grade and they follow through to make sure that they graduate they don't graduate on time in that four year period um they also have a fifth year component excuse me component as well this represents the four-year um cohort component which means that of all the kids that started in ninth grade we have 90.5 that are graduating on time this is a again a graduation by subgroup question i don't know if you've been able to look at it when you take
031the the when you take into account the those who graduate within the fifth year does that change anything on the on the graph on the chart no i'm going to have to look i i they're i can look it up while we're sitting here but um there's a fifth year component that won't affect four years it's two seconds right i understand but i guess do we make ground up i guess in yeah there are some so the state report card graduation by subgroup the first one is all students that's the purple one the goal for all students is 88 how they set these goals i don't know just so you understand it but it's 88 is the goal 90.5 is is our score so we met that goal white and non-hispanic the goal was 90.2
032and so was the score so we're right on line there but we did get it uh hispanic students it was 79 they knocked it out of the water at 87.5 they scored a lot higher than what the goal was the economically disadvantaged the goal was 78.6 they had 81.8 they met the goal and the last one was students with disabilities the goal is 76.9 and we scored a 59.1 we did not make that that one so we have some work in that area to do jim is that that for the four years so they graduate the same races yeah it's a it's uh same graduation rate but they're breaking it out by yourself so those who stay on until they're 22 that that doesn't impact so we do have students that go on to vocational
033programming or stay for other reasons that does impact that score but we have started to dive into some of that data and look at the population and individuals that are not graduating within their four-year cohort and again as dr kayla said we have some work to be done it's not just the students that are staying on for vocational there are some other reasons that they're not graduating okay next is student attendance rate just for your own information again we ranked them here uh curling students have the best attendance rate at 96 percent mentors 95.3 riverside's third out of the nine districts and 94.5 we're tied with eastlake and they're all close i mean you know all the way down to the bottom there not too too far off this is uh prepared for success i'm
034going to explain what this is whether training in a technical field or preparing for work or college to prepare for success component books and how well we prepared our ohio students our art students for future opportunities um kerlin was number one mentor two perry three wickliffe four madison five riverside was six will be slave seven for reporting and paid for nine it scores a lot of different things okay one is uh act participation and for us we had 90.5 percent of our students took the acg so you get points for that a.c.t remediation free which means that 26.4 of our students scored at least 18 on english 22 on math and 21 on reading so if they do that we get points for that the students score those at those benchmarks we have four percent
035of our students take the sat because we do encourage the a.c.t because we help prep for that as well sat remediation is any student who scored at least 4 30 on the writing 459 on the reading and 520 on the math we also get points for our honors diploma 17.4 percent of students who receive the honors diploma in our district we also get points for industry recognized credentials for students who receive 12 points to an industrial recognized group of credentials like we have in the welding lab we had 27.9 percent of our students who took the at least one ap course we had 13 percent of our students scoring a three or better on an ap exam of those students that are taking ap courses and we also have 35.8 of our students who earned
036at least three college credits they also give all points for international baccalaureate and taking that exam but we don't have that program does that mean that we really only have about 35 percent of our students taking um classes at lakeland and whatnot part of that was more than that the uh percentage is actually those who are earning three or three college credits 38.5 so i don't know where you pull where that data came from but where it might be where it might not be showing our exact numbers is that we so the kids have to get the first part of that they have to score like remediation free on the act um earn 12 credentials or what was the third gym account yeah it's a district or school earns one point for every student who
037earns any of the following act or sat remediation free scores an honors diploma or 12 points to an industrial recognized credential of group credentials in one of 13 high demand career fields and then you get bonus measures for every student who earns at least earns a point i'm sorry every student who earns one point and does one of the following district or school earns point three additional points advanced placement tests scoring three or more points on at least one test international baccalaureate test scoring four points or more but we don't have that program or college credit plus for a student who earns at least three credits that percentage is only the percent of the kids who earned the one point so you had to do one of those three things and then now they're saying
03838 of those kids also earned three credits so if they didn't do one of the first three they don't they [Music] how many kids we have taking ccp classes you know what i mean that's not the measure right so you have to hit the first one to get the second one so you can't use that as a percentage of our kids that do earn ccp credit i was going to say that really well yeah they don't think into accounting only takes one course you know to something they can't take here right so the next slide is improving at risk k3 readers this component looks at how successful district and school are getting uh struggling readers to be on track to proficiency um we did really well um almost so much so that we weren't sure
039if the scores were accurate and there's no indication right now that they're not accurate so we put it up there um kind of apprehensively um so i'm going to turn it over to melissa though we were talking about this and she explains it a lot more clearly than i can and she's not keeping this every day so kind of my thing so i will i will say that when um jim and i had this conversation this has really been a focus for our instructional coaches is to strengthen our um remediation at the primary level with the idea that if we don't provide the strong foundation they're not going to be successful later on and i've said for years it takes a while to see any kind of gains in education that's just the way it
040is you know it takes a long time so here's what this improving at risk k3 readers means so at the beginning of every year by september 30th we have to assess all of our k-3 students in reading and we report to the state whether they're on track or off track okay so that happens at the beginning of every year any student who is off track goes on to a reading improvement monitoring plan which we call a ramp so all of those kids not on track going to go on to a ramp and that's where we talk about they have data meetings they sit down with the teacher with the principal we do full days almost in every elementary building sometimes multiple days in our bigger buildings and they talk about what are we going to
041do for this student what's the intervention tutor going to do what's the classroom teacher going to do and we make a plan and that's what happens over the course of the year so then that cohort of students so let's say we take our first grade cohort when they go into second grade and we assess them again at the beginning of the year the state then looks at did you take that kid from off track to on track and then you get points for how many students you move from off to on now here's the kicker the rent is necessary not only so we know what interventions we're giving but it's also necessary because if you don't put a student on a rim they ding you so they look at that first grade cohort and then
042they look at them in second grade and then they look to see did you actually create a plan so even if we have moved them from off to on if we don't do it with a plan it results in a negative against us so that's kind of the easiest version to tell you how this with the end result being in third grade that they passed the third grade um state test obviously at the end of the year so we've been talking about that for a long time because i remember back when i used to come to the district leadership team meetings and that's been a long time since i've attended them that was the main focus was like starting kids and getting them on track really so that's that's it is it's a long time
043in the process but it's exciting and i think it's kudos to our not to our staff at the primary level how hard they have been working to try to get kids on track before it's before they're so far behind that closing that gap is is so much more difficult and i think i think a lot of it is a testament to those those teams that the building teams the teacher-based teams that's really really important they do put in a lot of work it is it's putting the priority in providing those types of resources through the board allowing us to get literacy coaches and tutors in our in our buildings and it's analyzing data right like it really does the trick item uh thank you by the way our business teacher mr ross he has the
044principles of business course and they've launched a beaver nation spirit store the course was designed by mr ross and his applied uh tech easy applied tech department chair um he uh he aligned the course with the federal business standards that we have and uh they're in the process of putting the the store together right now um it was mrs gagan's old room um but they have cabinets up right now they have a couple of work areas where they press uh images on shirts and they're gonna sell them and it's really neat that the apparel presses were purchased by grant money awarded from the uh martha holding genuine foundation they just don't give money you have to apply for it you have to get the scope and focus of what you're trying to do and then
045they determine if it's something worthy of their grant students have created the apparel designs that are available and the store will be open during the third block on black days for students and staff several school organizations have already put in orders and there are plans to open the spirit store to the community during school sponsored events um and straight up those stairs basically is where the classroom is and next year the plan is doing better customer service industry recognized credential and the principles of business course and before we get any further we also wanted to model one of the shirts bieber nation is the name of the store so they printed it right while i was up there the other day so yeah they were up there doing some work and this is the logo
046that they shot into the stands at the football game too to promote what they're doing so i think they're um right out of the gate um because it was um mr ross and four students furiously passing t-shirts because they out of the gate got a bunch of orders that i don't think they so they don't have any stock ready in case anybody wants to own one of these this is right now a collector's item um but it's super exciting it's very fun yeah some of the designs they came up with they're really really nice awesome thank you very much that then takes us to the finance audit personnel legislative this is grassy in your update please um i'll touch on legislative first there's a whole lot of legislation that's that's sitting in committee right now
047down in columbus osba is monitoring all that we get our weekly updates and i'm reading that and as things come out of committee and head to legislation the legislative floor i will update the board right now there's nothing on the floor for review we had a finance committee meeting on the 21st last thursday at 8 a.m we did receive the update on leroy property at that time we talked about all the agenda items that are on our agenda this evening we talked about the grants for the chromebooks the grants that we're accepting that we're going to be using for the chromebooks and you see those things on the agenda one right after the other and that's pandemic assistance assistance dollars we talked about the contract with signature health and that we're using them in addition
048to crossroads to provide services for our students and then we talked a lot about personnel because we had some time to do that and it was it was good to get an update on our personnel we are having a difficult time finding some staff positions um both certified and classified and so that information is actually on our website and i would encourage people to look at those things we talked about increasing our classified sub rates in order to remain competitive so that we can attract folks to those positions and i just we spent some time talking about the certified staff positions that we're having some difficulty filling and why that is and and what we can be doing about that so that was a good conversation to have um yeah specifically the science positions that
049are that are hard to kill right now if there's anything that we can get out of anyone watching board meetings is the fact other than what's going on in school is that we have a lot of opportunity for people to work a lot of different positions and not always certified positions we're looking for bus drivers we're looking to um custodial substitutes we're looking for custodians we're looking at you know frequently maintenance don't have any openings i don't think now in maintenance but um any anything if people want to apply and they just want to do it you know generally a day's work um i'm happy to have them and those postings are listed on our website they're listed on the esc the western reserves website as well and as we post those things out to
050facebook i encourage people to share those with their their neighbors and friends and if they know anybody who who is looking for positions such as that for for busing you need a cdl so you have to go through training but the other positions um you can stretch it pretty quickly and one of the things too that they've become more lacks with right now is the certification requirements for being a substitute if anyone's interested please reach out to central office and we can direct them to our substitute managing system that's for teachers yeah a bachelor's degree you can actually get a subs or a substitute license for now those are those are one year you have to renew those every year yes but it's not that difficult so so that was our meeting all right thank
051you very much mr platfor you're up okay uh just to echo off of a couple comments by mrs grassy the the emergency connectivity fund grant was actually uh 503 000 that we received for to purchase for hot spots and purchase 1 571 chromebooks for homework replacements so that was a that was a very significant grant that actually comes through the american rescue plan there was about i think it was 7.17 billion dollar allocation through that nationwide and it goes through what's called the e-rate process which is like uh usually for like technology related items and they ran this grant through that process and uh mr renwick applied you know several months ago and then now we're working through that process the hard part about the e-rate process is they have to prove the quote that
052you get in order to free to move forward and since so much time has passed the chromebooks we applied for are no longer available so now we had to put in a revision to approve the new quote and now we're waiting for that one so hopefully they get improved in time and those next ones must look away just there's just a lot of little hoops you gotta jump through to get through it but we'll get there eventually so we have it on the agenda for approval and you know by some chance it has to change at least we already have the authorization we'll move forward with if we have to get a different model because there's a there's many different models of chromebooks and they're always coming out with new ones so it's you know
053that's probably the biggest challenge with that grant but once you receive those we receive those chromebooks then we put a request for reimbursement and yeah that's a that's a federal grant and so you have to jump through federal hoops in order to get that and they do require the documentation up front and it's a pain but it's worth it another thing i wanted to update you on is our gap conversion which is basically our annual financial statements for the fiscal year and june 30th we are working on finalizing those reports uh hopefully soon they're they're due by sometime later in november there's a new gatsby statement gatsby 83 that we have to report a liability for potential liability for removing the underground storage tank at some point but it's time to replace that so we
054have to come up with the cost to that so we have to reach out to like a an engineer and try to figure out what that would cost to do soil testing and remove that once that and reaches the end of its useful life include that in our financial statements so it's a little hiccup on there but other than that everything else is going smooth and the audit is already underway and that's been going you know as expected so far you know they give that email from them too i need to i'm going to actually send it in yeah so they usually usually our audit you know it runs through it varies each year sometimes through december sometimes in january or february at least probably august usually by march of each year uh five year
055forecast is due next month i already have a draft completed that we'll review at the next finance committee meeting the challenging part is the statutory deadline is november 30th that we have to file with the house department education but as we've talked about before there's a new funding formula that went into effect effective july 1st that od is still working on programming that and getting the calculations and they won't have that out till december so we have to put a forecast together in november to reflect the numbers that won't know till december so all those treasures in the state are kind of putting our best that makes sense it wasn't october right it used to be it was supposed to be ready in october they got delayed to december um you know there's a guarantee
056there's multiple guarantees in the formula so we won't receive less funding than we did uh last year before the the cuts that you know for the covid related cuts that we had um but as far as what's the true effect of it we won't truly understand until december so right now the forecast is based on um you remember when we go over the state budget there's those printouts from the legislative service commission that kind of gives an estimate of what they think it'll look like so the forecast to be kind of based on those figures because that's the best information we have at this time and as we know charter schools and open enrollment we don't have those deductions anymore so those expenses go away so our revenue will go down for state funding but
057our expenses will go down as well because those aren't passing through our books they'll be funded directly so we won't have that revenue and that expense passed through that we've had in the past so it changes multiple lines of the forecast and so it's so the november forecast i'm not sure how much detail will go into presenting that one because it's a lot of assumptions going into it and could all change when we get the actual numbers the following um two other uh facility improvements that i wanted to bring up that were not that won't be on the agenda because they're below the threshold i want to make you aware of is we have a quote to install some uh two lights out back behind the field house for the bus parking area it gets
058very dark in the mornings and evenings especially coming up in the winter time so those we're gonna be issuing a purchase order to get those installed in the coming weeks and then also we have a quote for a window film reflective window film that we're going to install at melridge on the parking lot side of the building that's supposed to help the building not heat up as much as we know we've always had issues with that bullying being a little warm in the i guess closer to summer time so we're hoping to get that installed i think over winter break um so when you know next summer comes around hopefully it'll help keep those rooms a little bit cooler in mel ridge and then the last thing i wanted to bring up was on tonight's
059agenda is the ofcc masters facility plan division that we need to consider for approval tonight it's basically an update from what we approved two years ago which uh essentially is an update to our plan no world changes it and um it just allows us that if the board decides 2022 to go on the ballot they can do that um by having us approved the deadline to have that signed is by tomorrow so assuming it's approved tonight we'll have to there's the docusign thing we have to sign uh tonight so it's in there tomorrow okay that concludes my report the permanent appropriations revision that's for the great funding yeah that's just through the firm appropriations is to approve the budget so the emergency connectivity funds the grant it goes in a separate fund fund 599 so
060it's separate from the general fund it's a federal grant fund and that's what the tonight's revision on the agenda is to budget those funds so we can issue a purchase order for those problems as i think you get a grant and then there's multiple steps between adjusting appropriations approving the purchase and so improving the grant so there's three different items on the agenda related to that award and that concludes my report okay any questions you're good all right that takes us but to public participation anyone wishing to address the board of education will be recognized by the board president speakers are requested to identify themselves and their topic comments are limited to three minutes hello my name is barry clifford i'm a 34-year resident of the township i've had six children graduate my oldest graduated
061in 98 and my youngest graduate of 2013. so i'd like to premise any comments or questions i have here by the fact i love the school system i'm retired now i just retired a year ago and i plan on staying in the school system i vote for every single levy over 34 years for the school system but recently and i'm looking at the election that's coming up here on tuesday and i'm a little confused really at this point in time i'm seeing some new people who are running for office running under a no crt and i would just like to know from the school board is it currently being taught in the school and i know that there's something because i actually got an neo magazine and on the front cover it said teaching anti-racism
062in the schools and there's people and they quote these people and so forth so i know it exists in our country and in school systems but specifically the fact that i know there's candidates who are running and are running under this where what the current school school board says about this what their thought process where it's going into the future um again i'm a little perplexed by all of this and all the controversy and politicizing of all this i i would just like to get a little feedback from the community that i've lived and supported for 34 years um dr modern speak versus the curriculum as far as crt goes absolutely riverside has not um in the past nor do we have any plans to train our teachers or to implement the the crt curriculum
063so i i understand and agree with you and i actually appreciate what you said recognize what's going on in the country and in other school districts but it is not occurring here so thank you appreciate that i wish there were more people here to hear that too because i know many many people i've talked to within the township are very much concerned and you've all fielded a lot of those questions too just generally speaking i think they're trying to make fear in people's minds and i i would also like to just state for the public that you know riverside does a great job at recognizing diversity i think i think we recognize that racism has no place in this district um and and i don't i don't think crt is a positive or a negative
064on on having to like have that as a curriculum or not have it as a curriculum in order to say that we we don't approve of those kinds of things here in this district and we try really hard to make sure that we are a district that recognizes everyone is equal appreciate it thank you thank you anybody else okay that will take us to the consent agenda consent agenda provides for more efficient use of time and any board member can remove a consent agenda item to be discussed and go down individually our first one will be financing out of please mrs grassie sure we have a motion to refer the items listed on the finance and audit consent agenda is recommended by the treasure writers a through n a second thank you i just want
065to say thank you to the following for their donations here we have two hundred dollars to side from sk day inc db smoothie king and 125 dollars to boys cross country from custard guys uh doing business as east coast custard so thank you to those organizations is there any other discussion on the finance items can we call the bill jennifer aye melinda gracie hi motion carry personnel should we have a motion to approve the existence on the personnel consent agendas recommended by the superintendent a through h a second second is there any discussion on these items no all right can we call the roll degrassi hi tom nick hi lori kaminsky aye jack miley aye jennifer heard aye motion carried curriculum programming motion to approve the items listed on curriculum and programming consent agenda as
066recommended by the superintendent a through c a second thank you any discussion okay motion to approve the items on the village and grounds state agenda items a and b as recommended by the superintendent thank you thank you mrs kuczynski in any discussion all right can you call the role please gloria kniskey aye jack miley aye jennifer harding aye melinda gracie hi tom heck aye motion carry cases then to the board of education update anyone's got anything i do um something that we're excited about is we're going to open up the field house again for people to be able to walk especially during the winter months we're going to start november 8th it's going to be monday through friday uh 7 to 11 i think the hours any retired people coming up at 7 because that's
067during the course of arrival and you know what that looks like i don't want people to get angry with us so you might want to wait till after 7 15. you know that's exciting [Music] i'd like to say good luck to the football team this weekend anybody who's been paying attention to the news knows that about six weeks ago the national school board association had sent a letter off to washington talking about concerns regarding interactions between parents and school boards we obviously have been in a contentious time but you know that that letter was was pretty um provoking i think and and with regard to that the ohio school board association has seized their membership in the national school board association which i think is a really solid statement so i just wanted to give
068kudos to the members the the trustees of the ohio school board association for making that move they put that on your press release two days ago didn't they they did yeah sure just also a reminder um that our board work session on november 18th is the board self-assessment that mrs christie has put together for us so re remind me were you going to send us something additional right no there was no additional material okay nothing additional just if you do not have the examples i can resend them via email right and you gave us hard copy yeah i did okay this six o'clock right yes that's just the board yeah yeah you don't want to come [Laughter] you want to assess i would also like to thank our high school principal and administrative team for
069putting together the apparel sale that they do at the beginning of the year for staff i bought some cool stuff like this year they had some really really nice selections of things they do a really nice job with that so anything else okay with that then i'll make a motion to adjourn at 8 03 pm if i get into second place second thank you let's go ahead and call the roll jack hi jennifer harding hi it's linda grassy hi tom here hi hi motion carry thank you all very much