001She would be on your story made up. All right, it's six o'clock. We'll go ahead and start today's meeting. If we can please have Mr. Nero call to order. Now, Dr. Dawson is running late. He will not be in attendance right now, but he will be coming after O. Mr. Nero. >> Teresa Johnson >> here. >> Okay. Moment of silence. And if we can please stand for the part to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. >> I need a motion to approve the agenda items. I'll move. I'll second. >> Liz moves. Tyler seconds. All in favor? I All right, student recognition. >> Yeah, best part of the night. Uh tonight board, we are honoring
002our later profile winners from the middle school and families. So, what we do is uh principal and the team will come up and introduce the students. Students, you'll then come over with me on the side and at the end, uh parents, you'll have an opportunity, the students and the teachers, we get a picture right here and then you'll have individual time uh for the pictures. after this picture celebration time. If you want to stay for the meeting, absolutely. But it's usually a good time if you have things. >> At this time, I'd like to welcome up our middle school principal, Mrs. here. Okay. Welcome. Um I'm Julian Wear, middle school principal. This, as Dr. Zaping said it is by far the best night um when we have the opportunity to be able to bring up
003our students and recognize all of the accomplishments that they've had. So, first we'll start with fifth grade. >> Does it matter? >> Okay. >> Good evening. Does Claire Does Claire come up with me? >> Yeah. >> Let's have Come on up. Get up. This is our beautiful Clara. Clara is an outstanding student who truly represents the qualities of a raider. She is a diligent worker who consistently strives to do her very best in all of her classes. Clara approaches every assignment with care, determination, and a positive attitude. Her hard work ethic, her hard her strong work ethic and focus on learning help her achieve success in everything she does. Clara is also an avid reader who enjoys exploring new books and ideas. She brings great enthusiasm to the classroom and loves sharing her passions and
004interests with both her teachers and classmates. Her excitement for learning often inspires those around her. In addition to excelling in the classroom, Clara has shown impressive dedication in mathematics as a challenge 24 competitor, earning third place at the Campbell or Camel, I guess, tournament, and first place at the Canfield tournament. Congratulations. You rock, kiddo. Um, where was I? For the fifth grade level, she enjoys challenging herself self and takes pride in growing her knowledge and abilities. Clara is always very kind, respectful, and considerate of others. She treats her classmates and teachers with kindness and works hard to be a positive member of our school community. Clara's enthusiasm for learning, strong character, and commitment to excellence makes her very deserving of being recognized as our fifth grade student of the month. Congratulations, And then Mr. Krish
005will introduce our sixth grade students. All right, good evening. My name is Mr. Kish. I'm the middle school PE teacher. Um, our sixth grade student of the month is Eliza Lee. I have the privilege of seeing firsthand the outstanding character, work ethic, and leadership she brings to class each day. She truly represents what it means to be a Raider. Eliza is a natural leader who leads by example in team activities and group settings. She encourages her peers, communicates respectfully, and steps up when direction or support is needed. She understands that leadership is about lifting others up, and she consistently helps create a positive and inclusive environment for everyone. She is also an exceptionally hard worker. Eliza approaches every activity with determination, focus, and strong desire to improve. She does not shy away from challenges. Instead,
006she embraces them and gives her full effort every time. In addition to her leadership and work work ethic, Eliza is a great teammate. She supports and motivates others, celebrates her classmates success, and remains positive regardless of the outcome of the game or activity. Her sportsmanship is evident in the respect she shows toward teammates and opponents alike. And most importantly, Eliza consistently exemplifies the Raider way. She demonstrates respect, responsibility, resilience, and integrity both on and off the field. She is dependable, prepared, and always willing to contribute in meaningful ways. Her actions reflect the core values of our school community, and she sets a standard that others can look up to. She is truly deserving of this recognition and represents the very best of what it means to be a Raider. >> In seventh grade, Mrs. Novak
007Hi, Daniel. >> Hello. I'm Nora Novak. I am the seventh grade world studies teacher. Um, good evening members of the board, Superintendent Zapnik, educators, family, and guests. Thank you for giving me the opportunity to speak tonight. I'm honored to recognize one of our outstanding seventh grade students, Daniel Stack. Though if you spend any time around his teachers, you'll know that behind the scenes, we lovingly referred to him as Dan the Man. Did you know that this nickname fits because Daniel is exactly the kind of person you want in your corner? He is the definition of dependable. If there's a task to be done or a responsibility to be met, Daniel handers handles it with the maturity that is rare for a seventh grader. You never have to ask him twice. He's already on it, leading
008by example through his actions. What we find most impressive about Daniel, however, is his growth mindset. He doesn't back down when a concept gets difficult or a project gets complex. Instead, he shows incredible resilience. He understands that mistakes are just stepping stones to getting better, and he tackles every challenge with a can do attitude. This dedicated work ethic shows in his grades where he consistently puts in the effort to excel. But even more than his academic success is the way he carries himself that stays with you. He is unfailingly respectful to staff and shows a quiet, genuine kindness toward his peers that make our classrooms feel more like a community. Daniel, thank you for your hard work, your grit, and for being the kind of person we can all count on. We are so incredibly
009proud of you. and eighth grade, Mrs. Best. >> Hi, I'm Candace Best. I teach eighth grade science in case you didn't see it. Um, the eighth grade team has selected Dylan Custoy for our Raider profile student. So Dylan stood out to me as a helpful student from day one for obvious reasons. Um, as a five- foot tall teacher, it's always good to have someone tall in the classroom. What I quickly learned though was that beyond his helpfulness with reaching high places is that he's just plain helpful with everything. Uh, Dylan is always willing to lend a hand and has become a kid we can all count on. Dylan is supportive of his classmates and a good friend. He is very aware of who he is as a person and he owns it. He's also an
010extremely hard worker and not afraid of a challenge. Dylan took on advanced math this year, jumping from seventh grade math and has worked hard to bridge any gaps and be a successful student. He stays on top of his assignments, is a role model in class, and consistently has a positive attitude. He participates well and ask questions to help guide classroom discussions. He's polite, and has incredible manners, especially for an eighth grade boy. When it comes to the qualities we look for in our students, whether it's leadership, scholarship, friendship, stewardship, or mentorship, he could easily fit every one of these categories. He's truly an all-encompassing representative of what it means to be a leader. All right, teachers, if you can come back up. Students, we're going to go right here in the middle. >> Mrs. Chandler,
011you want to come up? >> This is where you take. >> All right, students, go ahead here in the middle and go by your teacher. Yeah. right behind. >> Normally the students are in front, but I'm not sure that's a good idea. >> We'll get one just with the kids and then we'll have you guys. Is that cool? >> Ready? >> One, two, three. One, two, three. Get out of here. >> You're coming. Smile. >> All right. Staff, teachers. Good. >> Yeah. >> Okay. Okay. >> You're my person. Ready? One, two, three. One, two. Oh, hold that sign up. >> One, one, two, three. >> Get out of your way here. Okay. All right. Thank you. Parents, if you want some individual pictures, I'm like a part-time photographer also, so I can take whatever you
012may need. If you want some family portraits, >> Yeah. No flowers. You got booted. You weren't where you needed to be when you needed to be there. >> Not your first rodeo, right? >> Congratulations. >> Okay, I think that's good. All right, go ahead, Barrett. Get in there. Hey, James, give me a big smile. >> Clap your hands. >> Can't clap my hands. I'm holding your phone. There he goes. I got him. >> Would you mind Thank you so much. >> Last All right. >> Go Steelers on three. One, two, three. >> Awesome. >> Yep. No problem. >> Thank you for making a support system. that you guys are happy. >> How are you? >> It's an honor. That's a good on three. One, two, three. One, two, three. One, two, three. All right. >>
013Thank you. >> That's awesome. Julie, you want to pick Great meeting. >> Thank you. >> Absolutely. Great. >> Okay. >> Mom, we'll be in the hallway. >> Okay. Congratulations. >> No, I don't trust you. No, I don't trust you. You're funny. I'll get you back. Yeah, >> I know. I stop the pink. Now on to public participation. If anybody has anything they'd like to talk about for the agenda items, you have two minutes. Anybody? All right. Communications. >> Yeah. Thank you. Uh first I'd like Mrs. here just to share with the board on some updates that she and I collaborated on board policy 8500 pertaining to the first read. You'll see it later on in the agenda and I just appreciate Caitlyn. It took us a while to kind of go through it, but just
014kind of give them a heads up of some of the changes and some of the things that we had to do for the first year. You'll see it. >> Yeah. So, um, one of the policy updates, um, it kind of sounds, uh, obvious, but we pretty much have to have, um, terminology in our policy stating, for example, if we have a vegan product that we're not going to call it a not vegan product. So, for example, if we had a black bean burger, I can't call it a hamburger and tell kids it's a hamburger, but really it's a black bean burger. So, this policy is pretty much just kind of spelling out that whatever I'm serving in the cafeteria is what I'm serving and I'm not calling it I shouldn't be calling it. Um, the
015other part of that policy, we just updated the charge policy. Um, before it was set at um a student could only charge up to a set dollar amount, but since um prices tend to increase each year by five cents or so, instead of saying a set dollar amount, we changed it. for example, to x amount of lunches so we could just keep that on an ongoing process. Um, and that was really the biggest updates in that policy. >> Thanks. >> Question. Um, are they going to be sending the menu out again because I know some of the parents really like having that paper menu? >> So, um, with that, I have to follow, um, I don't want to speak. I want I have all ADA compliant menu or everything on the website has to be
016ADA compliant. My menus that I make, the ones with the pretty things on the side, those are all made in Canva. If you're familiar with the Canva app, so that is not ADA compliant. Everything that is compliant is from Neutri Slice. If you've ever been on the website before, you could click on the items and then it's supposed to show you the nutrition information. But regardless, those are ADA compliant. Um, my plan was to still post the Canva menus um on my cafeteria Instagram account and then I was also going to email those out if teachers um want to print those out in the classrooms or if the parents could I think get those from the teacher from them, but I just can't post them. >> Are those the same menus that are on the
017district website? >> Yes. So, I'll be taking I call them my pretty menus, but I'll be taking them down because they're not ADA compliant, but they are my favorite, too. So, I will still be sending them via email. I just can't post them online. >> Does that answer your question? >> It does. I think I think some parents want it printable because it makes it easy for them just to post on refrigerator and put pack or buy. >> Yes. Yes. So, I think with um with them sending it to the teachers, if the teachers have a way to send it, I'm vaguely familiar with um >> dojo and put it on Google Classroom. >> Yes. >> Okay. >> Yes, it is. >> So, maybe if they're able to access it that way, then they could
018print it. Um >> Okay. >> Thank you. Next, just reporting out on several of our greater way goals, which goes to the division of the district for our CC, college, career, military, workforce, and readiness component. Um, very exciting uh times to to be a Raider. So, the the score, we know what we're going to be next fall on our report card because the score is always a year behind. So, when they first started ranking schools, that was from the prior year. So the work that Mr. Zolic and the team have done since the beginning of the year, it's literally like out of 106 students, currently 93 students will earn a point, meaning that they're career ready, workforce really, military ready, and some of the 13 different C 13 at the high school, new 13 new
019courses at the high school align to this um report card measure that we in all schools in the state of Ohio will get measured on. So I'm very excited that you know here we will be a fivestar um school district in that component and it just takes time like a year and a half to plan the curriculum and in the training and so forth. So very excited and I did update the board of the various pathways from carpentry to drone to entrepreneurial class. We actually have students um from Kristen Scott that we talked today at our meeting with Caitlyn that are going to get um up to five experiences in the cafeteria and that counts for a point because of the partnership that Caitlyn's going to have with Kristen Scott's class. Um so it's just
020very exciting. Criminal justice, CCP, uh Career Connections, Adobe, uh NIMS, there's just a lot of pathways that the high school's really um really taking. So it's really cool to see the growth and we continue to to research that. do we see eventually expanding to the middle school? >> Yeah, so Julianne and the team right now are having those early conversations. Julianne actually the team, they wrote a $10,000 grant for that expansion and we were awarded that $10,000 grant, but we just had a conversation today of starting in seventh grade and and possibly repurposing some of these pieces to have that alignment. >> So, and and actually conversations then went to Mr. made us on how could possibly a K12 partnership like a steam focused or a STEM focus science, technology, engineering, arts and math or
021take the arts out and it's math. So those are early conversations that we did have today. It's super exciting times and we just appreciate um everybody on the team and their ideas kind of aligning with C he's smiling over there aligning with Candace at the high school so that they would walk out with like a possible STEM credential as well. So very exciting times. Continuing with our student performance goal, I'm proud to share the great work of our district leadership team that's composed of teachers, administrators, state support team, and even ESC staff. A big thank you to everyone on that team who's been part of the process for almost two years now. And just just this week, just just yesterday, we met to learn about great growth occurring with student academic outcomes. And we also
022agreed on how to continue like do we want to continue meeting as a team to help um help the students in the district. The team they meet monthly to review student data outcome to learn about databased instruction. So looking at information all kids some kids and even individual kids and to look at those interventions but as a team. So it's a it's a full systems on approach. For example, yesterday at our meeting, the team agreed to continue to refine multi-tiers of supports where everyone sits down and they look, is it social, is it behavioral, is it emotional, or is it academic? And then align resources to what that student needs are. And they want to continue that into next year. They also agreed to come up with like rules of how students get what because
023it's sometimes hard when you show up to a meeting and you're like, I feel this kid needs this or you you have to have like a common decision tree, right, to to make sure resources align appropriately. So, the team has to work on that continuing into next year and even up into the high school working to create a high school reading intervention program, which we haven't had. um and at the high school level getting intervention because at that at that level I mean they're reading Shakespeare or fellow really complex text. So to provide an intervention that's age appropriate is what many schools and districts struggle with at the high school level. So often times those kids don't get specific help unless they're on like a specially design instruction type piece. So it's really really good
024work. Everything from like Mrs. crump and the team with freshman focus up until this intervention K12 how we're really wrapping our arms around the students really really cool to see the team prioritizing and ensuring that time spent outside the classroom is resolving in measure outcomes measurable outcomes and we want to ensure that we're collaborating and getting teacher voice as a priority that we talked about um yesterday throughout the year. So super excited and want to continue that into next year. I have two more updates with our safety and resources goal. Uh per the contract and this was the last contract. Um the the negotiating teams did agree to 7.18 and it's the employment of retired South Range teachers. So, the what it how it reads in the contract is bargaining members who elect to retire
025may be remployed by the board of education for a one-year contract placed like if they have a master's degree, they won't go all the way back down to a bachelor's. They'll go to a master's step one. So, they were making this salary for 35 years, it's going to go to this salary. So the board has the opportunity to employ people who have worked a long time, have a ton of experience and pay them as like a master step one. If reemployed then and then I'm reading the contract language, all remployment is for one year only. So then the board could sit down and you know, hey, do we want to do this again and so forth? I had a conversation recently where a bargaining member wants the board to consider that and after a lot
026of conversations um we agreed upon this in negotiations again it's in our current contract so this is something that we did agree upon I would like the board to consider this retire rehire for this individual teacher um specifically because the certification of this individual and how this person is seeking to support the kids in the curriculum It's not like you can. This person is is a rare breed and what they're trying to do is to make sure kids can finish what the kids are currently in. So like if the board said no and my recommendation to you was like eh I don't think so. These kids are going to like not have closure for the curriculum that they're in. They won't be able to finish something that they started. Um so again I just wanted
027to in this session communicate it, let you guys, you know, think about it and so forth. we can have more conversations but I told that bargaining unit that you know I would agree it all at the board meeting and just you know we can have conversation but my recommendation would be yes now there's a lot of work we would need to go into it after the yes because it's literally two sentences so there's things that Mario and I would need to sit down with with Trista and the team to say like sick days we didn't when we negotiated we didn't think about sick days you know this person has like 250 sick days do they just go away do we give them 15 little things like that that we can hammer out because we have
028a great collaborative relationship. Um, but I do my formal recommendation would be and I got to talk to this individual about the time frame, but my formal recommendation would be yes. Like I think this is good for the district. It's good for the kids. It's good for these kids to finish this program. >> Will that be an agenda item at some point where we will have to vote on it or is it just >> I think so. Yeah. Yeah, I think it will be eventually. But I don't want to mess up this person's timeline and I don't mean like mess it up. I I just don't know if this person has to let let SSR know. I don't know about some of that because this is the first time you we you've done this. But
029um this person knew I was coming and having this conversation and I said I would I would let this person know kind of like what some of those next steps are. >> I think once the um details are kind of blind then u send us an email. Okay. >> With the details and >> and then it would Yeah. It would be an agenda item. Yeah. even see it because it would be recommended again. >> So um >> that that is that and with that being said that is all I have for my updates. >> Okay minutes for the following board meetings for February and March 11th for special meeting and then the financial report for February. treasure. >> Not much reporting month end, but your priorities are fine for reports. You guys have any questions,
030let me know. Um, some of the things I want to highlight later in the agenda. The um well, next item and out first orders. The one for AI, they're just we got awarded the extra 30,000. So, they did the training without purch >> and the other one is for the excess cost. So, we met with ESC in January. So they kind of recap all the services that we needed for last year. We have a little bit more money based on the days that we needed and the major areas for preschool and memorized but the different areas were why it was cost. So essentially we set contract amount which you'll see later on to reset it based on where our trend data is and then we have it deducted from our foundation payments. So we don't
031come a check every physical check every two weeks. gets deducted from our state funding with us. Um you'll see like later in the agenda the recommended for this year get changed to based on the training effort this year for our students. And then there's a workers comp motion two um later on the agenda and that's essentially because of our good claims history we qualify what they call approved rating program essentially get automatic discount on our 56% this year which is good if we have bad essentially pay more but we'll go over that more later but unless you have questions >> personnel >> yeah you'll see uh items D and F just various resation head basketball coach. We're actively looking for a head girls basketball coach. Um, classified new sty excuse me, classified new staff hire
032a student worker and getting mad some help with the current bus driver. She's doing a great job. Um, item F, you can see. So, item F, unfortunately, we've had in the world of athletics with the loss of our athletic director. So, various people had to do different jobs. So this is um you know rescending some former stipen or percentages and then you know so the first percentage that was actually agreed upon way back when and then they divided up because they found a different person so we approved that person for a different percent. So that was making that whole and then the next two are because Brock is now um working as AB. So that that goes with item G, goes hand in hand with item G. And item H, it's just a a motion
033from the federal government that once a year you have to but your each local board of education that gets special education dollars has to announce that they have IDEIDA funds and we use those dollars for special education students according with the operating standards that you know I know we've talked at length about the special education office of exceptional children and that's all. >> Any questions from the board? Motion to approve a consent agenda item. Laura moves. >> I'll second. >> Second. All in favor? >> Treasure. Regular agenda. >> Yeah. Uh item A, power for schools. So we join uh house school council has a program called power for schools that helps go get bids for electric pricing that a lot of schools are doing. So it's just this is just one agreement to start that
034process. So we're currently in it. I'll move. >> I'll second. >> Tyler moves the seconds. All in favor? >> Um, yeah, just kind of how it look a little bit ago. Um, essentially this year our contractor said 677,000, but because trend trend data recommending decreasing that amount. um just from kids getting placed somewhere else depending on their need and then some of the days kids are required to educate has gone down a little bit. So, so from 677 to 600 >> actually. Let's wait till Jack's >> here. Thank you for >> just in time. Doc >> Jack, we're on page five or >> Sorry about that everybody. >> Okay. Item B for the ESC. >> Explain what item B is. >> Page five. I'm going to be just setting our foundation amount for the ESC
035to be deducted based on our current trends of what the expected cost to be for the students that go to it was 677. It's the 600. >> So, we've came down 77,000 so far. >> Well, this 677 was that the estimate? Was that what you estimated last year? >> At the end of the year, this is the estimate for this year. >> I'm confusing. Um, but maybe not. Maybe not. Let me look. The report you gave us last week, it says 566. >> Uh, that would have been probably the file amount. >> This would have been the re this would have been at the end of the year the recommended. >> I mean, you have on here the an invoice total of 26659, which matches what you've said in your report. Yes, the 687 was
036multi and that it's just it was the uh start of the year estimate and then when we met with them in January is when we kind of got an update of the final numbers for 25 and then what they expect for this year. >> So I just I I'm concerned that the $600,000 that you're estimating for this coming year could be 650. Could be. >> Yeah, we get kids moved in. But based on the current year right now, the trends are >> Yeah, it's all based on 600 grand total for last year. >> Oh, that's 590. No, that's for this year. >> Yeah, that's this year. >> But this is last year. >> So then you two different years. Yeah. So they for last year >> they end it and then the beginning of the
037year they say, "Hey, based on the students, based on here's what we're going to use." >> So they have trend ideas. they get a little bit more accurate. >> So, we haven't we haven't used all of it yet. This is just halfway through the year what they're estimating. >> They're saying that you're not going to need this amount of services. You're going to need this amount. >> Okay. >> Because we're middle of the year better. >> Sorry. The fiscal year and and that calendar year messed me up. I know. I'm sorry. Yep. Okay. Clear. Thank you. Any other questions? >> I'll move. >> I'll second. >> Tyler moves. Jack second. All in favor? >> No. I'm still going to say no. um for reasons that we talked about last month, last week, which I appreciated,
038Jared, very much, the amount of time that you spent with us going over this, and I appreciate it, but I can't in good conscience approve something when I don't have anything to compare it to. This is the only thing we've been given. So, I want to say if it's not this, what is the other option? And we don't have another option. So, I don't I don't feel comfortable because of that. I just don't feel comfortable voting yes on that. >> Call. >> Okay. Workers compensation. >> Uh yeah, they just handle our um unemployment work claims um for that fixed B675. So anything that comes through they kind of program. So any claim I get filed hand motion moves second. All in favor >> bus purchase. >> Uh yeah it's just a technical correction. So they
039gave the wrong information on the invoice because I went to the title paperwork that match but essentially it's the same amount. The bus that they looked at was the same. They just gave the wrong information. >> Did you check the bin? Okay, >> I'll move. >> Tyler moves. Liz seconds. All in favor? >> Donations? >> I'll move. You want to talk about them? >> No, just donations from various companies. Okay. >> Laura moves. So, you hear a second? >> Second. >> Liz seconds. All in favor? Wi-Fi and switch quote. >> Yep. This is a dean item project will replace outdated wireless access points and turn off external access points. AITS will be installing 20 cat 6 cables and a whole bunch of tech um descriptors that I put in this information. But this is through
040the um e you know the credits that we get through the um e-ray. So we get a 60% discount on these programs to get approved. >> Now how did we get that 60% discount? Because we're current based on our previous reduced numbers discount we qualify. So Dean has to go through like the bidding and submit like for project. >> Okay. Do I have a motion? >> Tyler move. >> Second. >> I'll second. All in favor. high school robotic strip. >> Yeah, these are the three boys. Thank you, Miss Hisler. Uh, three boys that competed um a couple weeks ago last week in down in Dayton Parents Chaper and we just didn't have it on the agenda. So, this is to formally approve that. So, thank you Carrie Mson for your help. >> I'll second. >>
041Liz moves. Tyler seconds. All in favor? >> Did anybody hear how they did? Candace, do you know how they did? second. >> All in favor? >> Future ED solutions agreement. >> Yeah. So, this is online high school credit recovery. Uh so students that uh need to graduate. This is an online program that you know Mrs. Berkeley and the team meet with the student and they specifically use it for courses if the kid doesn't pass any options. This is getting ahead of Do I have a motion? >> I'll move. >> Jack moves. A second. A second. Laura seconds. All in favor? >> Okay. Board policy considerations. >> Yeah. This is what Caitlyn reviewed earlier in the agenda. So the first read you'll see in the file with the struct. >> I'll second. >> Liz moves. Tyler
042seconds. All in favor. board policy consideration for March 2026 adoption. So this is the second read. Correct. >> Second. >> Do I have a motion? >> I'll move that one. >> Move. I'll second. >> Other seconds. All in favor. the ESC for 2027. Do I have a motion? >> I'll second. >> Liz seconds. >> Liz moves. Tyler seconds. All in favor? >> How is this different from the first one? >> Just the current year. >> This is for next year. >> Oh, I have to resend that, guys. I didn't realize that was for this year. This is for the contract for this year. >> This is for this coming year. The other one was for >> How do we do this? We send that. My speech goes for this one. >> Isn't that great? So
043professional. >> Um that's I don't like this year's contract. >> Okay. >> I don't like this. But that good with the deduction. >> I'm good with the deduction. Yeah. >> But to be fair though, this is >> this if this gets voted down, we would be illegal. we would be out of state. >> Well, we would just have to find those re find that source that service elsewhere >> or the staff time but our time frame is what? >> Starting the school year >> start school year. >> So, and also hiring them ourselves looked at potentially increasing the cost of that. Mhm. >> Yeah, cuz I thought we went over like the cost at the last meeting like the cost of hiring all those individual people. >> Well, we didn't go over the cost of
044hiring all those individual people. We talked about them. >> I think at the special meeting, so since we've talked about it at the special meeting that we are going to look into estimates for the next coming year, >> I have meetings set up already March 24th or 5th. >> And you're meeting with Colana, you're meeting with Stark, you're meeting with >> Columbia and Trumbull. Stark and summit have not got activated. So we have two meetings set up. I don't recall Julian if you remember the exact dates. I think it was March 24th and April 20th. I don't recall. But yeah, we do have two meetings set up. >> Okay. >> For 28 for us to compare and throughout the year I can report out in meetings formally like hey now I my plan is to
045sit down and say hey here's what we use the utilization that I did with you guys. What's it look like? You know what are your prices? And then our team, I'm bringing a team. Uh, our cabinet Julian is coming as well and pretty lengthy meeting. >> So, we'll do our due diligence for sure. >> Okay. >> Thank you and your team cabinet for doing that. >> so it's four to one. >> Yes. >> With her >> narration from before. All right. Mahoney County Valley call. >> Yeah. So, I want to apologize to the board. Um, I should have separated this when I first put it on the agenda and I appreciate the feedback. So, last month I talked about the ESC. Well, the ESC and COG are two different entities. You know, they're they're two
046separate entities. Um, the ESC is what we went over. We just approved. The COG stands for C stands for the Council of Governments. And Mario is just going to do a 30 second blurb on what the council of governments are and many councils of government across the state of Ohio. >> Yeah, the council of governments just political entity that's established from Howard Vice Code. Um the ESC serves as its fiscal agent. So I understand the confusion. Essentially has it own board um the home valley the boards with tenants. Um and then they have their own Yeah. So essentially it's such another avenue for hired staff. So think of any kind of hired staff. You don't have to worry about going through them. You don't have to worry about negotiating with your union. So there's certain
047positions you like to and then the board sets the rates. They determine the cost whatever they want. So it's more of a cost saving me for districts they like to choose a different option from hiring within their own district when it comes to the issue. So then >> yeah think of a staff for governments. So basically what do we what do we use with the cog? What staff >> what type of staff? So over the years I know they use a person as a custodian. um that person uh >> no longer with us a couple years ago and then currently the regular care employees get hired there and then substitutes um so there's like long-term substitutes that we want to hire the everyday Mr. Cassie Oracle and then study off those are the current and
048then only a couple years ago when we joined front line they're picked through the so like the daily sub teachers so I think last month we asked about as purchase service going up. That was one of the reasons why some of those costs went from our salary benefits to the purchase service. >> So they go we get build monthly by them >> but twice a month. >> Twice a month. Okay. And >> and then there are other services that they don't charge anything. Like there's like the background checks like some of those pieces. It's um through the cog it's a little lower than if you go to the sheriff you know. It's like I don't know for educators through the COG I'm going to make up a number $43 versus 60 you know that but
049again we don't that's nothing to do they don't charge us for that but because we're part of that those are some layers. Um I did review this it was at the very bottom of the schedule A but again everything we went over was all together and from now on I'm going to have it separate. I again I wasn't even thinking about two separate entities simply because it was all together on that one schedule that the ESC knows. So I know in um years past we've had a concern about how we get the substitutes and everything is has that been any better? >> Yeah, we actually talked about that at length. Look at them almost shaking their heads. Um yeah, it's much improved actually. you know, it's our fill rate at like 88% in when days
050where it's like 18. I was having a conversation today with someone and I think I pulled up the number 14 just recently, like last Friday, 14 subs are out and only three or 14 teachers were out and only three people weren't covered. Well, those three were like a very specific special education, which it's very difficult to find anyone to cover this job. a middle school um Rosanna which like a title tutor um a title teacher and then I forget the other I can't remember the other >> it was me you were talking to >> yeah okay I don't remember the other one but we look so the to find that many people over 300 people and we do have a list of 30 preferred subs that the staff are like that person's good we're going
051to give them five star we have I believe 31 people that our staff said we prefer these individuals Um, so the the >> 30 >> I think 31. I think there's stars. I I can't recall. I'd have to look that up, Laura. >> Um, but having those conversations much improved from when year one when we originally had it. So then even if we do approve the agreement, we want to go around the substitutes. We don't it doesn't approve agreement, we can go away from that and still approve the agreement. Just something keep in mind. It doesn't lock us into using the cog substit. I um >> cuz when I look at this and look at all of the all of the print and all of the costs and fees involved and we pay $125 for
052the substitute teacher, we also pay a 10% administrative fee. I'm assuming that administrative fee is not at 10% on top of all of the retirement here. What is it? Um workers comp, supplies, equipment, professional development, mileage. I'm assuming we're not paying 10% on top of that stuff. But we're still paying all of that. So, I'm having a hard time understanding when our responsibilities are to pay the actual cost of 120 plus 10% plus workers comp plus supplies plus equipment plus professional. These are our responsibilities. professional development, mileage, unemployment, comp compensation, staff member is under our direct supervision. So, you're still responsible for >> We don't pay for the PD. They do all that. The COG does all that, >> but it says we're paying for it. We are responsible for it. It says the district
053is is responsible for it. >> So, with the I think it's eight or $9,000 for Frontline, that's all included for that set price for Frontline for the program. So the cog in Sandy Furano does all that. They do a summer onboarding. They do everything you describe and that's that set price of like8 or whatever that price. I think it was like 8,500 for front for the substitute management system. >> So that's the is that that annual fee? That's career counselors. Is that the annual fee? >> No. So that career counselors we actually reviewed with the ESC cost. That's a separate >> Yeah. The cost se it's separate. >> Yeah. So that's why it's a little confusing because the career counselors because they received a high deductible insurance they actually the ESC put them through the
054cog but next year they're going to go through the ESC. So even the ESC has individuals like Poland, they have a ton of people through the COG like a lot of their aids are through the COG because they take care of like everything you're kind of describing. The COD does background checks, all of that stuff. And then pulling like, hey, here our people, but we're going to pay the COD to kind of take care of that. >> That's what those that we went to the we had employee who called the substitutes. They left. That employee cost us almost $30,000. So I understand the 10%'s high, but paying 100,000 for substitutes. >> So you had a sub that >> we had an aid that took care of it and by the cost with benefits included was
055about 27,000 for their last year here. So when they left, we went to the cog, we got the program and saved a little bit of money and then they handled all the onboarding stuff. So that's >> Do you know how many is it hours or days? How do they bill us? How do you know how many >> days? So >> do you know how many days we used last year? >> I can find that out as far as >> that's okay. I didn't expect you would. And do you know how much that 10% was? >> Figure out what that was. >> Substitute teachers. We paid 102,000 almost 103,000 last year. So 10% say >> $10,000. >> Yeah. >> So yeah, understand there's that cost there, but we save and then replacing that position too because
056that person like not a lot of people are signing up to be called day and night when people want to call off. So it's to be able to replace that was also taken into >> I know. But have we tried doing that? Have we tried finding that supplemental employee who would be handling that? Have we asked anybody to do it >> since I've been here? No. But I know when that decision was made, they couldn't find I had a lot of conversations. It was my second day of the job. >> This was a few years ago. >> Yeah. And I had uh I reached out to a couple different people cuz where I came from almost every school uses a system like this or whatever. Um because it's 24 hours a day and so forth.
057And I think that was the issue. Mr. Zolic and Mr. Mus were here. We simply didn't have a secretary that wanted to do some of the work of the person that left. >> Yeah, it's a big job. I mean, it's it's very time consuming. And >> are you happy with the quality of the subs that we've been receiving? >> Very frank with that. Yeah. >> Are are you happy with the subs we've been receiving this year? I know last year they were horrendous. I mean >> some fact we have 31 stars. >> Um the other problem is our our list of subs that we were just could call for South Range was so small >> that we were getting calls all the time saying sorry you don't have any subs in your building today and
058we were pulling teachers to cover classes all the time. Mhm. >> So, if you hear what Steve was saying, >> prior to the front line, I believe there were eight and actually a couple of them. I remember the former high school principal had lines crossed through because they said, "We're no longer subbing the rest of the year." >> And it was taped next to his computer. So, that's what we had for district subs prior to this system. So, to Steve's point, they were like, "Okay, I know Jared's going to be sick. Mr. Mis is my principal. I don't have coverage." So he could have four people out. Mr. Zolola could have five people out. And there were there was no emergency hotline. You know, it was like, how do we get these positions filled? That
059was a conversation I had with the former high school principal. I'm like, well, what did you do in the past because we're not we don't have anybody who who wanted to take this job, you know, and he was like, you know, he was a great animated person. So I got his um his take on it. So then when I kind of mentioned this system, I said, I've used it, guys. It's really it's going to take >> business frontline you're talking about. >> We use something similar but yeah we use powers school. There's like four or five big ones or whatever. Um we kind of went through it and I think year one was a learning curve and then year two it kind of like leveled out. Now this year it's >> so this is the
060third year. >> Yeah. Yeah. And our fill rate is uh like I said 88 88% with days where you know we got field trips and the high school's going here. >> So what happens if we're like why don't we have 100%. What happens with those 12%? What >> hapy sense what with all the different schools and the percent rate of all the different school >> that means to cover. >> Yeah. So if so then in the >> you just go without >> No. So in the contract we increase like teacher coverage. So teachers on their planning time the principles they get created. The principles teach the tutors um aids we combine classes. like there's a lot that you do. >> You have scheduled times that you're working with kids and that's hard when you're working
061with them and that's like the last case emergency scenario. Um I know we don't like to do that but sometimes as a principal you're sitting there it's 7 in the morning. >> I get like you said and you're like people are sick. I get that. I understand why we have to have this. I understand we can't possibly even if we had 20 subs here like we used to do six years ago where we had our subs in our building that we would call. I understand that we would exhaust that and we would have to we would have to go with this service. Another question I had that I'm sure is an easy question is they talked about um overtime for these employees if they hit like 120 hours. Is that just in one school? So,
062like Susie Smith is is a COG employee and she >> she subs all over the place. Do they keep track of her 120 hours and it's >> just total and Okay. Okay. So, it's not just in our building. Okay. >> I didn't think so, but I wanted to just >> question. >> Okay. >> So, that was the PL. So, like we hire somebody directly, right? >> It doesn't work out like so. They're on top of volunteers, but like Paul for example, right? Have to offer him insurance based on the hours, >> right? So like by >> can you sign off and say he doesn't want that interview? >> You have to wave coverage but by law you have to offer it. So somebody is just like you can't say well I work for less than
063minimum wage >> and of course you can't ask them in an interview process. >> So they can say they can say that I'm not going to take it but the end of the day you have to you have to offer right >> and at that time they change their mind. You stop them >> or their wife would quit working. >> Yeah. >> Okay. All right. Good enough. Thank you. Thank you for those answers. Any any other questions? Motion to approve. Tyler moves. Second. >> I'll second. >> Liz seconds. All in favor? Oppose. >> Okay. Public participation non-aggenda items. Anybody in public? I have a couple questions. >> When is the radar? >> I'll get back to you. I don't have it off the top of my head. May. We don't have a date yet. May
064>> I have a meeting next week, as a matter of fact, with Mr. Manuso and Miss Joseph regarding Greater God. We don't have a date yet. >> Are you sure it's 45 degrees? >> Tyler, do you have an update on the well and anything you want to talk about? >> Okay. He's out this week. Yeah, that's probably why I think you Yeah. And special shout out to Kai um the whole crew for for the morning that kind of snuck up on us uh that the two-hour delay we had the other day. I was happy for the call. Um we saw many accidents and we have a lot of student not just students but we have a lot of people driving. It just every we always have someone 175 165 in the dishes and it just
065um so I I was what driving in I saw three Rex myself. Um so anyways I just shout out to Kai and John Cutress and all the the whole crew for helping this week with without Dean because we're down a man you know. >> Okay. >> Any other questions from the board? Motion to adjurnn. >> No. Any other matters? Next meeting, board of education will be held on April 15th at 6 o'clock. >> Okay. Motion for adjournment. >> Laura, have a second. >> Tyler seconds. All in favor? Five to ch