001Good evening and welcome to the Trotwood Madison Thursday, February 5th work session meeting. This meeting is a meeting of the Board of Education to public for the purpose of conducting the school district's business and is not to be considered a public community meeting. Mrs. Adams, would you call the roll? Yes, Mrs. Cherry. Yes. Mr. Lumpkin. Yes. Mrs. Carrington. Here. Mrs. Simmons. Yes. Can you stand for the pledge, please? Our mission statement will be read by Vice President, Mrs. Simmons. The mission of the Trotwood Madison schools is to graduate all students prepared to excel in a global society with a commitment to lifelong learning by guaranteeing a challenging curriculum facilitating by facilitated by an innovative and dedicated staff, community participation, and state-of-the-art resources in a stimulating atmosphere. Next. I need a motion to adopt the agenda.
002Are there any changes to the agenda? No changes this evening. I need a motion to adopt the agenda as presented. I'll motion. I'll second. Mrs. Adams, would you call the roll? Yes. Would you call the roll, please? Yes, Mr. Lumpkin. Yes. Mrs. Simmons. Yes. Mrs. Carrington. Here. Mrs. Cherry. Yes. Item number two is board report. Item number eight was the new board member and we had planned to share information about the new board member, but since she's not here in attendance with us, we will keep um the item on the agenda for the next meeting. Item number three will be the treasurer's report. Yes, um tonight you have the draft copies of the January 8th, 2006 organizational meeting, the January 8th, 2006 work session, and our January 22nd regular meeting minutes to review. And then
003we'll ask for your approval at our business meeting in 2 weeks. That's all I have tonight. Item number four, the superintendent's report. I do have a few items this evening. All of them for information. I'm excuse me, for action. I apologize. All of them for action this evening. The first item for action is the approval of the Ohio High School Athletic Association resolution for 2026-2027 school year. This This is the uh yearly approval of the resolution from OSHA for our membership. And I am asking for the board to approve that this evening. If you look at the attachment, you will see a copy of the document. And basically, it just affirms our membership in the Ohio High School Athletic Association. We do it every year. Do any of you have any questions? I need a
004motion to approve. I'll motion. I'll second. Mrs. Adams, would you call the roll, please? Yes, Mrs. Simmons. Yes. Mrs. Carrington. Here. Mr. Lumpkin. Yes. Mrs. Cherry. Yes. Subject item B. Item B, I am requesting approval for the Trotwood Madison High School DECA overnight field trip to Columbus, February 23rd through 25th. Because this is a overnight field trip, uh the Board of Education does have to approve the trip. If you look at the attachment, you will see a letter from Mrs. Murdock asking for approval for the trip. And uh from the from the sponsor of the organization, the teacher, Miss Robinson, how the how the trip will be funded, the CTE funds. So, because we got the we got the um the memo for request on the 23rd. Usually, we we ask for 30 minutes 30
005minutes 30 days prior. We ask for 30 days prior to make it like 30 minutes so approve it. Because we didn't have a board meeting at that time, it didn't make it until this agenda. So, I am asking for the board to uh consider approval for this field trip this evening. Students will travel by school bus. They will participate in the conference completing the state competition uh which they qualified for in January. They will also attend forums and trainings. When they return, students will review their learning activities as related to economics, business management, marketing, and employability. DECA is our business course, CTE business course with Miss Robinson at the high school. How many students are going and how many chaperones? How many chaperones? There the number of students uh I think it was maybe 15.
006Do you remember exactly? Yeah, there are three that are competing. Right. Okay. So, it So, it was a small number. It was a small number. And I think it's Miss Robinson and I think there's one other chaperones. And I can confirm all that and send you guys an email in the morning. Yes. I'm thinking about the bus trip ticket. But it But it is a it's a small number of students. Relatively small number of students. Do any of you have any questions? I need a motion to approve the DECA overnight field trip to Columbus. I'll motion. I'll second. Mrs. Adams has moved and the second. Would you call the roll? Yes, Mr. Lumpkin. Yes. Mrs. Carrington. Yes. Mrs. Simmons. Yes. Mrs. Cherry. Yes. Item number C, uh per the pleasure of the board, we did
007discuss once we get donations putting them on immediately after uh excuse me, the the the meeting immediately following the uh the receipt of the donation. So, this is a donation for the Trotwood Madison boys basketball team uh from Mr. Smith, our athletic director. I'd like to recommend the Board of Education accept a $131 donation for the high school boys basketball program from the Trotwood Madison basketball boosters. So, I am asking for approval of that donation this evening. Any questions? I need a motion to approve. I'll motion. I'll second. Mrs. Adams has she called the roll, please? Yes, Mrs. Simmons. Yes. Mr. Lumpkin. Yes. Mrs. Carrington. Yes. Mrs. Cherry. Yes. The motion passes. And the item number D is the approval of the in lieu of transportation payments for 2025-2026 school year. Right. As As we
008discussed last board meeting, I shared with the board the list of the of the students that attend either private or parochial parochial parochial schools, excuse me, that we offer in lieu of transportation payments to. This is just a uh request for action on approving those payments this evening. There is one or two other payments that we may have to bring uh to the board for approval. And if that comes to us, we will uh make sure we get it get it on the agenda. If If there were some late applications that were submitted. We try to hold to our deadline uh as much as possible, but there were some I'll send outstanding circumstances on some a couple of the uh late applications. So, uh we we will consider those. So, I am asking for approval
009on that this evening. Do you have a breakdown? That's the one I was talking about earlier in the meeting. We Tia Yeah, I mean, Miss Rogers, I'm sorry, calculated that and I don't have that number. And I had it written down. It is it is a little bit more than than last year because the actual in lieu of payment went up. It I think it went up from about 500 to about like 16 or something like that, roughly. So, I will >> $110 per Yes. Yeah, roughly. >> I thought it was 700 I don't know if it's 700. I don't know if it hit 700 yet, but I can I can definitely get that actual number for you. What was it last year? Yeah, it was it was 500 It was roughly around 500 or
010more than 500 last year. And it went up about almost $100 if I if I remember correctly. But I will >> [clears throat] >> I'll get that um I'll get that definite number for you. So, your request is the the total? Yes. Okay, I'll get that for you. Do you have any other questions? I don't Still nothing. Do you have any questions? I mean other than like the amount per student Mhm. Knowing how much you know, per student you go it's going I I just found I just looked it up. Um the minimum amount per student for this school year is $607.15. This is the maximum amount um for the previous school year was $1,214.29. I'm not sure what the the difference is. >> We paid the minimum. We Yeah, we paid the minimum. So,
011it's $607.15. The minimum last year was 500. >> It was 500 and something. Yeah, about 5 Like 531 something like that. Um school districts that um usually have a lot less students than ours they will sometimes negotiate that higher number. Because of the number of students we have we we flatline after that. Do we know how many students? How many total students? Yeah, I didn't calculate that. Yeah, we we listed them all by Yeah, we listed them all by um by school. So, what what I I have Miss Rogers do is just give a a calculation after she just totaled the number of students. I just It looks like maybe about 120. Okay. Okay. Probably between 70 to $73,000 payout. And and again, that is always comparable to bus driver two possibly three with all
012these schools. And transportation costs fuel uh my you know, mileage and fuel are are the same thing. So, um we have uh we have really pulled back on transporting you know, when I first started this uh this with the my old position, we were transport we were transporting to about 12 different schools. And uh it was it was running us ragged. And then the bus driver shortage hit and uh we started to get more schools pop up. And you know, at that point we uh we committed to the in lieu of payments. The uh the Dayton Leadership Academy right now is the largest school that we transport these students got about 22 that go to Dayton Leadership Academy. And then about What What is What is their What is their K through 8, right? Yes,
013K through 8. And about 15 that we transport maybe 15 give or take a couple that we transport to Trotwood Prep. Do we outperform them academically? Yeah. We do. So, we have to pay to send students to a school that's not as good as the one in their district. It's the state's It's the state's law. I'm going to only say that I'm assuming your question is rhetorical. >> a rhetorical question. It's the the state's law requires us to pay a voucher. I I would say to you you know, based upon ba- based upon our most our most re- recent performance, we we are probably doing >> And we're talking here and now. >> Yeah. Now, today Trotwood Madison today is spending a large amount of money sending students from its district to another district to
014get a worse education because of the state of Ohio's commitment to vouchers. That's I just This is just really important for us to like highlight these things like it's not just the $73,000 or it's not just money worth These are the kinds of things that we have to highlight because they're attacked on public schools. And for now maybe not historically, maybe not the last five years. But that as of today we're giving these people money from our taxpayer And they're our They're our taxpayers, too. So, I'm not saying they're not. But we're we're we're cutting checks for them to go to a school that doesn't perform better than the one in their neighborhood. Our lot The largest the largest school that we pay those vouchers to And with those two schools, the 15 students at
015Trotwood Prep and Dayton Leadership Academy, that's about a third of that. That's almost $23,000 that we're paying. We transport to Dayton Leadership Wow. and and Trotwood Those are the Yeah, those are the ones. Right. Yeah, those are the ones that we transport. Yeah. So, we might be paying more money cuz we have to service the buses that take them there. Right. What was that? Something something relative to performance. Okay. Because they sure will highlight it. Try Trywood Madison as if Our principals aren't aren't here, but like if our middle school was a was a two-star boy, we would get beat up for that. Right? But And then they'll use that as a reason not to fund public schools, right? Mhm. Sorry. Had a long day. Thank you. Any other questions or comments? If not, I
016need a motion to approve the transportation payment. I'll motion. I'll abstain. I'll second. Mrs. Blue. Mrs. Adams. Mr. Valbrun. Yes, Mrs. Simmons. >> Yes. Mr. Lumpkin. >> No. Mrs. Carrington. Abstain. Mrs. Cherry. I'm going to say no as well. Yeah, but we also have It's state mandated for us to pay it. But we also don't have all of the students here. So, there's no people still have to turn some stuff in to us. Is that correct? >> application. One or two applications as I understand. Once we get them all, we'll put So, what I'm asking procedurally, are are we saying that we need to put the the cumulative report back on for review with that one additional student? After we have every dollar Okay. So, what what we do is we um we verify Miss
017Rogers verifies all of the students enrollment at the end of March. And uh she sends the names to all of the all of the schools that are on the in lieu of list, verifies all the pay- all of the students that have been enrolled the entire year, and then we don't process the check until that is that's verified. So, this list is as of current as of when she put it on, which was last which was January at the at the half of the year. And then uh we won't process until the end of the year for verification. I have another question. Yes, ma'am. So, can we develop a marketing tool for the kids that go to Trotwood Leadership to maybe counteract where the parents can see what we're doing versus what they're getting? I
018think that's a I think that's a great question and a great point. You know, per perspective what what we have what I have some plans for in the summer is to target some of these kids that live in the district with some direct mailers and some some phone calls. We also had a a public records request from a a local charter school that wanted all of our I can't remember if it was all of our elementary students address and um and information. So, we had to we had to provide So, what I did is conversely through our conversation >> [clears throat] >> I did the same thing for them for that school. And then what I'm going to do is if they send stuff to us Well, I'm going to send it anyway. But all
019I requested all of the students that attend their school that live in the city of Trotwood. They wanted all of our kids. And then what I did is counteracted that with a public records request to them for all of our students that live in the city of Trotwood. So, we're going to make some direct efforts to to to those kids that live within the city. But we we do we do need to have a an active continually active recruitment strategy. And uh we just need to we need to formulate it a little more sitting down with with the admin team and even even some other folks that we're pulling to talk about, you know, some of the great things that are going on. We continue to try to push all this good stuff out to
020social media. We continue to try to um just share what what's going on in the district. And and what I've learned in the in the the 26 years that that I've been doing this is like if the private schools, the parochial schools, those kids are going to Yeah. They're they're going to stay because there's a reason or another that I put my kid on a on a transfer bus at at the old Kmart in Inglewood and send him to Troy Christian. There's a reason I do that. If I'm going to take that effort um and take the time to do that, then, you know, that's something that I want to do. But what what I've seen with a lot of um a lot of the charters is um there is a there's a bag of
021goods that's sold. And um I think, you know, over the last several years public school districts have gotten better at selling themselves because it's become a competitive competitive marketing in nature. And we just have to continue to formulate that. I'll I'll speak to I'll speak to some kids that we got from Trotwood Prep that they moved into the district and they they went to Trotwood Prep and they tried to register them over at Trotwood Prep and they thought that was one of our buildings. So, we also have to make sure that our information um clearly clearly identifies and defines who who we are. Uh luckily uh that parent um you know, [cough and clears throat] kind of read through the uh the information that was given. You know, I want my kid in Trotwood. They
022tried everything they could to, you know, to to reel them in, so they left and then they came over here and the and the lady that I spoke to you know, gave me some uh some interesting information on on on what they what they tried to sell them, but in the long uh you know, in the long run we definitely have to continue to formulate our marketing strategy to uh to recruit some kids back. I mean, you see how many are you know, are in other districts. And I just wonder, can we look at the demographics of where they are? Are they all in like one area where like we might can go out with the board they can go out one day and walk the block and get to know parents and try to
023facilitate a better relationship. Our our Trotwood Prep kids, most of our Trotwood Prep kids come from those apartments. Yeah, they come from those apartments uh because there's a lot of you know, a lot of folks moving in and moving out and they say, "Oh, this is a school right across the street." And and they don't realize that, you know, we'll come pick them up. You know, we'll you know, we got a school right down the street. But uh most of our Trotwood Prep kids that we that we pick up live in live in the closer neighborhoods. When I say pick up for for transportation. But absolutely, we can uh we we can narrow it down like that. And and we've done some work like that before. Uh we used to have a a database that
024did that and and I'll get with Miss Miss Rogers and and try to try to get that information and and work with Right. Canvassing for the spring. So, I I have one last question. Well, I have a question. So, if you have a student that goes to a charter school but just recently moved into Trotwood, would they be eligible for the payment or not? No. Okay. No, uh they they would have to be at least um at least in in their school district in their school district for in our school district, I'm sorry, for three quarters. So, if I if I lived in in the city of Dayton and I moved in here and I still stayed I I would not I would not be eligible. Okay. I would well, I would be eligible through
025the rest of the year if I moved now. It would be prorated Okay. The the the money would be prorated, but if I move in March or April, then I would not A April, excuse me. I think April's the cutoff date. I would not The the other district would be responsible for for paying that in the lower That's a good question. Thank you. So, for clarity I'm going to bring back the complete list with um with that addition and with that addition we are waiting to determine whether or not the state the state deadline is um whether or not our district deadline we can hold our district deadline. That's that's really what our conversation is, whether or not we can hold our district deadline. So, we got to call into the state. The lady had
026some like I said, she had some circumstances that that were you know, they were kind of rough, but we established a district deadline and then we extended it a week and then she came in after that week and said, uh you know, I didn't get my application in and this happened and and and we we took that in in consideration, but if the state says the district can hold their deadline, we are not going to add those I think it's two additional applications. I'm not going to But I will make sure that we get that complete list on the agenda. Cuz cuz so the state does have its own deadline. The state does not have a it does not have a clear deadline. Now, of course it all has to be within the within the
027school year. Because, you know, all of the the the fiscal implications that that this causes, you know, you just can't come in, you know, in May or June and say, "Hey, I I I'm I need to get my enrollment." We're already closed out for the year. We're already closed out for the year. But the state does hint in their you know, in their uh when I say hint, it it it it's kind of some of that gray >> Yeah, some of that gray area does hint in the the district having some aspect of autonomy for establishing a deadline. Because we got to get we got to get all these names in. We got to get all these applications in. We have to go through the verification process. I mean, it's a process. I mean, it
028takes it takes Miss Rogers probably probably a day and a half to compile all this information and then go and check, you know, check all these kids off. But um that that's that's the dilemma with those those one or two applications. So, Miss Adams, I I guess the the the minutes need to reflect that we're going to or we're going to table this or vote no at this point and then We We had the vote and then Okay. >> pass. Okay. All right. With the understanding that we do have to we do have to pay it. I know >> Yes. >> I feel the same way. I feel the same I did try to capture in the minutes what what they're expecting you to bring back which is and I think that I can just
029make sure we've got it. Um we need clarification about the district cutoff date which we'll get from the state, a complete list of students who've been approved, and then the actual amount that we'll pay out. And for the record, the clarification is whether or not the district can hold their deadline for applications. >> Yes. And that's all I have to say. Okay. Thank you. You're welcome. Um Item number five are discussion items. Um that's the attendance of the Franklin B. Walter Luncheon. Right. So, um just once again bringing this to the board for a attendance or who would like to attend the luncheon. I think I RSVP for everyone just with the the ESC has the understanding that everyone may not be able to make it. It's April 16th at 11:00. So, if you if
030you can make it It's at the Marriott, yes. And they have a program that lasts about um lasts to about 1:00. Lasts lasts to about 1:00. They have a have a catered lunch. And a student will be recognized along with a staff member. Educator of Influence. And um it it's a it's a real nice program. Each district has their student uh say a couple of things about the the individual that that they recommend. Yeah, Franklin B. Walter. Okay. Then next item uh Mr. Howard is the calamity days online money. Okay. So, um I did receive some uh requests with regards to calamity days, how they work, uh what um what our current status is with regards to whether or not we have to make up any days. So, in your folders um document one, if
031you take a minute to pull that out. And uh credit to Miss Murdock. Uh she she put this um put this document together. So, as as you can see, the um the the day has been dictated to us by the state in hours. So, so now it goes from actual instructional days to the number of hours. So, for each grade level there is a defined number of hours that each student has to have for the for the whole year. And then there is That's the third column. The The second column is the instructional hours that travel Madison provides to students. As you can see, the hours over the minimum which is that fourth column lets you know how many days it would take for us to reach the the the the limit per se with
032regards to not meeting those hours. And then the last column is the number of days we have used to to date. And then the last Excuse me, the second to last column. And then the last column is how many days are remaining before we have to start considering making up school days. Last week was you know was a heavy hitter with regards to the number of days that we used. So we still have a few days. Now one specific detail if you look at the the um the seventh and sixth, seventh, and eighth grade. Seventh Eighth grade specifically. Because they used nine days. Everybody else is at eight, but they used nine. I don't know if you remember earlier in the year the water situation with the water at the middle school. So they have
033one additional day out outside of everyone else. But our eighth graders based upon the number of instructional hours and the number of days they're um they're you know they're at that I'm the front of the tripping point. >> something? Why did the sixth grade have so many? It's because the because of the hours. Okay. Since they are in the same grade as the elementary school. Right. Right. See the difference in hours? >> Mhm. Yeah. Mhm. See hours 9 10. Mhm. And then once you hit seven Mhm. the hours improve. I mean the hours increase. That's why you see that vast difference. So that gives you the detail on where we are. And then if you turn it turn the the next page it talks about This is a um a a memo from your health
034department of education that talks about what online makeup hours look like and some of the parameters that are included in those. And on the back this is something that we we've had to really think our way through. If you turn if you flip it over on the back page letter F is our I guess you would say complication at this point. A description of how the school or district will meet the needs of staff and students regarding internet connectivity and technology for online delivery of instruction. So this this bulletin came out and we for some reason we not some reason for reasons relative to what's going on in the state and the number of these the number of these days that people have you had to use across the state we we have a sense
035that the state is really going to start checking some of these districts that proclaim to be doing this online learning and they haven't met all of this criteria. We did not submit a on on learn online learning plan because of F. And we have to work through as we go into the summer what F will look like for our district in the event that we get to this point again. Because as as I stated, you know, this bulletin came out and we we feel that it's it's coming out because people are claiming that they're doing online instruction and they're just telling kids to you know do page 22 or something like that and that's just that's not what the that's not what the acceptable understanding of online online learning is. You know, we got a
036good sense of what online learning should or could look like during the pandemic. But because you know, the state came in with these different requirements we were not up to you know, not up to I would say speed in a sense because we we just have to figure out how we are going to we're going to get F under control because at one point we gave everybody devices. And then that that just it just didn't work because of the loss that we were that we were seeing. So we pulled all the devices back into the into the district. Now when they walk into the building for the most part every kid can get a device. You know, we we try to you know, provide access to those kids. But what we want to make sure
037that we do is if if we submit a plan we have a very solid plan for for F. Okay. Does that answer your questions with regards to that? So what is the contingency plan if we meet our 10 minute days? Great question. So what we are looking at and what I've bounced around um in my head and not you know, not uh globally to everyone yet is that if we meet that mark or we hit that mark where we're over we are going to have to add additional hours. And I have already shared this with with parents. I've shared this in the parent square earlier this week that you know, we're close to that threshold. And uh if we do not meet we do not meet that threshold then uh we are going to have
038to we're going to have to consider additional days at the end of the school year or look at Saturdays which we we've done here in the past. We haven't gotten to that point yet. But you know, everybody everybody has to understand that you know, we are legally obligated to meet these days to meet these hours. Um and then within the um within the level of you know, everything that we have here in the district whether it's contractual, whether it's you know, whether it's administratively we are legally obligated to meet these hours. And I shared this with I shared this with parents. So we're keeping our fingers crossed. But you know, we don't have anything to do with mother nature and and how you know, we're supposed to get a little weather this evening. You know,
039and we'll be up taking a look at it. But um contractually dictatively administratively everybody has to understand that if we don't meet these hours we got to have a contingency plan. Right. All right. And it'll be a you know, it'll be a collaborative collaborative discussion on how we do it. But you know, you know, it definitely has to be done. If we get to that point. Did that work? So see All right. So uh see item C the request for the current standing for graduation. I did not include this in in your folder. I'm just going to share this. Currently there is a senior count of uh current high school students both current high school students CTC and Ram Nation Virtual Academy. There are 11 students that have currently met all graduation requirements. And what
040that means is as of first semester they they can they can walk away if they wanted to. They can graduate. Not not walk away, but they can graduate. They have met those requirements. There are 116 that are two to five credits um not deficient, but two to five need that need only two to five credits. So all of those kids are you know, just about there. Um there are um with and with that with that means is those two to five credits will be completed this semester. Um there are 25 that are working through the diploma seals. There are 14 that only need algebra one or ELA two. And then there are 73 that are we are working through for the alternative uh some of those alternative pathways for graduation. So uh all in all
041there are 100 and just about 170 that are on track traditionally the traditional way. And then there are 73 that um we are working with to um achieve achieve those requirements through um through alternative pathways or or credit recovery. >> [cough and clears throat] >> And how many of those 73 are in Ram Nation? Do you know? I I I can't speak to it right now, but I can find out. And the parents they're notified of this? Yes, they are actively working with all of the parents of the of the 73 number of seniors in Ram Nation is the question. It it I would say no. I would say it's high for any time of the year, but for where we've been traditionally we got to you know, and that that's some of the direct
042work that we have um we have discussed amongst you know, amongst administration and work with the high school and their plans to start targeting summer school for those those ninth and 10th graders that are that are getting themselves behind. You know, that's going to be a process that's going to take it's going to take a few years to catch up. But um I I think last year maybe at this time we were like 58 or 59. A year before we were at 82. You know, and the majority of them make it. The majority of them do make it. Yeah, they do make it, but the the issue when you start you know, doing a problem analysis is why do we have so many kids that get to 12th grade at this point. And I and
043I think we've started to have some some some really good dialogue about what credit recovery looks like, what what we're focusing on. And and again, it's going to take a couple years to get that you know, to get that in in in full motion, but I think we have have started some really good dialogue and discussion. All right. Okay, and their and their current graduation status. Yeah, no no question. Okay. All right. I will get that and send it to you in the email first thing in the morning. All right. Pathway to 100% student success. Okay, something that I'm that I'm really really excited about and uh I'm interested in in sharing with the board in very infant stages are our pathway to 100% student success. There are a lot of districts across across the
044country that have what they call a portrait of a graduate. And what it entails is what we expect from our our district from K to 12. And then when they're ready to graduate from high school what we're going to guarantee we infuse in them as they come out as as adults into society. So myself and the admin team things that Trawood Madison City Schools is expecting from our graduates once they graduate. But along with the things that we expect from them, there's going to be some things that we expect from parents. There's going to be some things that we expect from our from our classroom teachers. There's going to be some things that we expect from our administrative staff. There's going to be some things that we expect from the community with regards to this
045holistic approach of preparing kids to enter this world ready to work, ready to go, ready to ready to contribute contribute. So we've had some we've had some initial dialogue with uh I've had some initial dialogue with the with the with the district cabinet. I've asked them to research on their own time when they have an opportunity some some of these different pathways to to to success, portrait to the graduate. You know, there are a lot of different terms and a lot of different names for them, but what what my intent is to do is to bring you a complete and revised um of complete and revised model of what this will look like for for Trawood Madison City Schools. So if you come to Trawood Madison City Schools as a teacher here are the five
046or six things that are expected from you while you're working with the kids with our kids. If you come to Trawood Madison City Schools and you have a student in our district and you're a parent, here are the five or six things that we expect from you as a parent. Here are the five or six things that we expect from you as a community. And then the goal is to share this and then try of course align it to our strategic plan. But continue to make reference back to that as we start to engage in these conversations with different stakeholders. Right. Um can you scroll up a little bit and open up one of the the links? So and again, this is just this is just a model and you know, we're not New York,
047but it it gives you kind of gives you a highlight of as a student these are the things that that we you know, these are some of the things that we expect from you all aligned to the portrait of a graduate. Then it has a same type of document for parent. It has the same type of document for a community member. It has the same type of document for a you know, for teacher. So what our continual goal is is we're going to keep trying to reinforce and focus on our vision and our mission. Our strategic goals because the reason we're here every day is 100% student success. So we get caught in a lot of the other things, a lot of the day-to-day stuff. There's a lot of other things going on as well,
048but we have to make sure that that we stay focused on student achievement. And as I was as I had some time during um you know, during the last week with you know, me being here by myself and and the and the operations department, I really did a lot of digging into you know, what are we expecting from a Trawood Madison student? What what do we want our kids to be able to do when they leave you know, when they leave this district? And I think that all can be accomplished within you know, with within our 100% our vision of 100% student success. So we got a really solid strategic plan. We're going to put together what our expectations are for for our stakeholders. And then we're going we're going to keep pushing. But I
049wanted to share this example with you. This is all it is, an example. This is not you know, geared towards Trawood. It's what they worked on. But we're really going to try to uh you know, work and work and try to implement something like this. And it'll be a pathway to 100% student success. And what is your role in this path? And Got one more? Yeah, okay. We will call that an administrative item. Fiscal update. Okay, so as you um as you guys are aware, we are still in the process of working to um to red- reduce our reduce our expenditures to you know, in essence balance our budget. Uh we have some um we we have some some turbulent times coming up over the next over the next month or so because there are
050going to be some conversations that we um that we we start having amongst our amongst our staff. One thing I do want to put on the board's plate and we and we talked about this generally in nature. And then I'll you know, I'll I'll I'll give some information then Miss Adams can kind of sum up uh you know, some other things if this if this directed towards any financial issues. You have any questions directed towards financial questions. We we have to start having the discussion of about the levy. Um if we are going to pursue a a levy what what type of millage we are going to we're going to consider what our our strategy will look like. We we're fortunate enough today. I've I've reached out to John Oliver. You guys may or may
051not know Mr. Oliver. Mr. Oliver served as the chairman of the levy levy committee for for several years almost almost 30 years and was very instrumental in helping pass the bond issues that you know, that allowed us to build these buildings. Mr. Oliver's 90 years old at this point. He turned 90 earlier in December. And he he and I have been talking back and forth and he just he popped up today to see if I was available. And he brought Miss Adams and I a check for almost $7,000. That is in the account for the levy committee. That money has been sitting there since the last time we passed the levy. I mean last time we ran a levy the So what he's doing essentially is he's wiping his hands of it. And he is
052saying, you know, you know, too old, I can't manage this anymore. We got to find uh somebody if we can if you guys are entertaining 11, we have to uh work uh with somebody outside of this group, outside of anyone administration to to actually uh head up this campaign. And then there um there are funds that um that are available to to push uh to push the campaign. Um you know, our job, my job would be to get as much information out there as possible. Um but I can't go out and say vote yes. Can't, you know, Jill and I we can't do that. Um our goal is to push and share as much information as possible with our with our financial status, where we are. Uh we had a um a very um very
053spirited, but I but I think uh from my perspective a very spirited and um informative and I'm looking for another uh another adjective. Very spirited and informative meeting with the TMEA yesterday. I I'm hoping that uh we can come to a some understanding with regards to some uh recommendations that we've made and then uh some be us being open, uh the board being open to maybe some possible things that they they can think about. Uh we we have to find a way to stop deficit spending. Because uh if we don't, we're going to be in a lot worse situation than we are uh than we are now. But we think we have some very proactive things that uh that we're looking at. Uh we're we're continuing to engage TMEA in the conversation. Um but of
054course, you know, our engagement goes as far as their um you know, their their interest. And and I and I think they have been very uh very open to uh to listening to what we've uh what we've shared with them. But you know, there's a next step to that with regards to whether or not we can enact any of those cost saving measures cost saving measures. And and I'll share share some of those things with you guys. And I've shared some of them with you before. But with that being said, uh Ms. Adams, do you have uh anything specifically? I think um just related to our plan at this point, you know, we've we've reviewed the plan, we've submitted the plan. We're really at the point where we have to implement action behind doing all
055of the things that that we've talked about the last couple of months in the plan. Um and that's what Mr. Howard's alluding to with with it's time for for tough decisions. We've made now it's, you know, carrying this out. Um the one thing I just want to add a piece of clarity to is that Mr. Oliver, he didn't actually bring us a check. >> No, right. Because we could we wouldn't be allowed to accept that. That that money is completely separate from our money. But he did bring us a copy of the bank statement and he'd been um to the Board of Elections to make sure that the organization is up to date. You have to do that once a year. So, if there is somebody out there who's ready to take over, he he's
056got everything in order. And what has to happen is um whomever that person is, that person has to go to Fifth Third with him. >> Yes. He has to sign off the the transfer of of management of those funds. But finding out that you got, you know, seven thou almost $7,000 in that in that account was was pretty surprising. But you know, Something to work with. So I So I would say, you know, within you know, within a month or or so, you know, we we really have to you know, have a little more discussion about you know, what that next step is. All right. That's all I got, Ms. Chair. Ms. Adams, you got anything you want to add anything else? Not related to that. Next on our agenda is [clears throat] the treasurer's
057comments. Um I just wanted to say I think, you know, a lot of us who work in this building were in and out a little bit last week and it was really nice to be back with the whole team this week. It's an awfully big and quiet place when um when everybody isn't here. And specially thanks to the maintenance department for getting things cleared here so that we could get in and out as we needed to last week. Um we the district received a notification a week or so ago that three teachers had applied for and received grants through the Trotwood Madison Education Foundation and we received the funds for those this week, got them deposited and ready to spend. So, I just wanted to share Morgan Brown, who's a preschool teacher at the ELC,
058received a grant for $750 to bring an interactive basketball assembly to the ELC. Adrian Robinson at Trotwood Madison High School applied for a grant. She received $750 um to help support taking the DECA club, who is also going to Columbus, um to another DECA sponsored event at Cedar Point in the summer, which should be a pretty good experience for those students. And then Lieutenant Colonel Graves, also at Trotwood Madison High School, was awarded $750 to support his VEX Robotics Club. Those those robots need supplies, they needed replacement supplies and so um congratulations to all of them. And then um this is somewhat related to to the previous topic of the financial alert, but at our next meeting um the the the forecast is not due in May, it's due in February. So, our next forecast
059submission is at the end of the month. Um so at our next meeting you'll be hearing an update on our forecast that that will be very much almost exactly like the plan that we submitted. So, I will give you a presentation about that. I'll send that to for your review. Uh but just so that you know that is is coming your way in a couple of weeks. And that's all I have for tonight. Thank you. Mhm. Number seven, superintendent comments. Okay, just a few this evening. First uh to to kind of piggyback off Mrs. Adams' um statement with regards to the maintenance department. You know, uh I I had the the the fortune was fortunate enough to work with those individuals for um for you know, 10 plus years of my career and when I
060came over from, you know, from the academic side and moved into the operational side, I I really didn't understand, you know, a lot of the um the work and effort it takes to you know, to get these buildings up and running every day. Um I I have over the last uh 10 plus years or so spent a lot of time uh in some of these um some of these plow trucks riding with people, not driving. But you know, riding with the guys and and and getting up at, you know, 4:30 or 5:00 in the morning and you know, uh the effort that, you know, the custodians and the the maintenance crew put um you know, put into getting these buildings ready to go. You know, I think a lot of people don't understand, you know,
061moving 14 in of snow is a is a job. Uh and you know, uh let alone it being in the street, you know, on the sidewalks and you know, in the walkways and doorways and um our our school buildings were were ready to go from the standpoint of the snow being cleared on on on Monday. They were ready to go, but of course it was so cold outside and the wind was blowing. By the time we uh by the time we got ourselves um up and out and and moving around then, you know, snow had blown over so on and so forth. But I'm saying all all that to say, those guys do a great job. They don't get enough appreciation and um I just wanted to uh to you know, say that publicly in
062in front of you guys so you understand that those are some hard working gentlemen and they they did did a great job getting our our our buildings up and ready to go for for the week. Outside of that, um you do have a copy of the the superintendent's update. A couple dates that I just want to highlight. The the 9th through the 13th um will be parent-teacher conferences with our comp day on the 13th. So, the 9th through the 12th in essence. Uh most of the conferences start at 4:00 around there and go to to about 7:00 or 7:30 or 3:30 to 7:00. I'll get all of the definite dates on which which building is doing which days. I think all of our buildings are doing Monday and Wednesday except maybe Westbrook. I think they
063may do Tuesday and Thursday, but I'll I'll clarify that and get that information to you. Um also um there is a a meeting with County Commissioner Rice, Carolyn Rice. She's meeting with all 16 superintendents um on the 16th of 17th of February. So, um I will provide you guys some um some updates and information with uh with that with regards to what that meeting is about. She She kind of wants to talk about the same prevailing issues that are that are going on now with with school finances. Um treasurers have been invited to attend that meeting as well. So, we're going to sit down and have have a round table with uh with the County Commissioner to discuss um to discuss, you know, some of the things that are going on financially because it's just
064not affecting um it's just not affecting problems. It's affecting districts across the across the state. I think yesterday in our meeting with TMA I shared nine or 10 districts that are all going through the same type of same type of reductions, fiscal emergencies, alerts, etc. And finally um the the schedule denotes a couple of the the Black History programs. All of the Black History programs that are if you turn it on the back that are going to be taking place in the district. I'm still waiting on some times. I have all of the dates still waiting on some times specifically the ELC and the and the high school. The high school will be having two performances this year one on a Saturday and one on a Sunday. And once I get those times for you
065I will I'll let you know. The middle school is having the Muse Machine Dayton Funk Legacy come out and do some do some having some conversation with with our middle school kids with regards to you know the Funk Legacy of Dayton. So there are a lot of great things going on in the in the buildings with regards to Black Black History. Um along with that I do I have provided some flyers to you guys from our buildings. Drop everything and read. Um if you take a minute to read that if you're interested in in reading with with our kids over at Madison Park as a part of their their their Black History activities they're looking for for readers. The date is the 25th and it's from 9:30 to 11:00 a.m. And if you're interested you
066can RSVP with Mrs. Mrs. Wright. Um the save the date for the program over at Westbrook Village is on the 26th. Uh the wax museum starts at 5:15 and the program starts from 6:00 to 7:00. And then the board was also invited to uh the recognition program from Harrison Township and I provided you guys with a with a flyer for them. Other than that we know February goes quick. February is a quick month. Uh by the time we get to our next meeting we'll be almost at the end of February so we're moving along testing is on the horizon. So we're we're definitely uh trying to rev up rev up the the energy for that. And with us missing that week you know we got to do some double time with regards to regards to
067that. That's all I have. Thank you. Any discussion Number eight for comments and we're going to start with Mrs. Quentin. Good evening everyone. I won't be long. I do want to piggyback on something Jill said because I think it's phenomenal that we have educators who seek opportunities for our children. So kudos to Ms. Brown, Ms. Robinson and Lieutenant Colonel Graves. I went to a robotic expedition one weekend and it was fabulous. So I'm glad that our kids have the opportunity to experience things like that. Also um I would like to say congratulations and great job to the maintenance crew for making sure that our schools were um ready and prepared for our students to return. Um if Mr. Howard say they don't get enough credit but I just want you to know that the board
068do the board and I'm speaking for everyone that we um appreciate the hard work that you do. We know that your jobs are not always easy. The conditions were not the best but we thank you for making sure that our kids were able to get and and staff were able to get back to school safe. Ms. Murdock thank you for always putting together a packet that I can understand. I appreciate that for breaking it down to make sure that we're getting what you're you're trying to communicate to us. I thank you for that. Thank you Mr. Howard. Thank you Jill, Mr. Nadir for all of the hard work that you guys do every day and thank you Mr. Graham for coming to the table and being ready to work with us in this hard time.
069So Thank you Mrs. Quentin and Mr. Lumpkin. Yeah. I'm good. Before this meeting I got a chance to go do a walk through at Madison Park Elementary School and I just wanted to give kudos to the staff there to Trace to Tracy for the hard work that she's doing there. Ms. Mallory I'm sorry. Ms. Mallory for the hard work that she's doing there and just the thing that jumped off the page at me was you couldn't hear anything when you walked into the hallway. And they were in a part of the professional learning communities that Mr. Howard implemented at the start of the school year where everybody was responsible for learning and teaching reading. So the part of the day was every classroom was designated to be teaching reading. So it just is a testament
070to our staff the hard work that they do in trying to prepare our students for the future. Um thank you to all of our maintenance crews, everybody that helped during that's the worst winter storm that we've had in a very long time and just making sure that the students are are safe and able to get back and forth to all our bus drivers for navigating still still right now to really tough conditions getting our students back and [clears throat] forth. We really appreciate the work that you guys are doing. And then to all of our educators just keep you know just keep working hard. We know we're going to come through tough times but tough times never last especially in places that are used that are used to dealing with tough times like we are.
071Well said. Thank you. That's that's it for minutes. Um I would just like to say happy Black History Month to everyone. Good call last week on being out. We heard some grumble from parents why haven't we made the call earlier sooner. We made the call thanks to our team who kept the grounds clean uh and as quick as they could because it was very rough and I was inside working virtually. Thanks Mr. Howard for sharing that information with us on that pathway. I think we all should be continue to be mindful for students to be successful. It's it's going to count on us as as staff people as parents and as a community. So everybody plays a part in that. So that's that's what I like most about that and keeping that in in the
072forefront for us. Um for those of you that are in the community the levy is going to be big and if you do have expertise or you want to help out or you find that that's something that you might have the expertise in doing someone has already done some of that hard work for you. So there looks like it's $7,000 in that kitty to get started with maybe promo or advertisement and this team of course I'm volunteering as all will be here um for the talking points and to help you um whoever decides to stand up for that challenge. It will be um hopefully it's something that we will take on but we need that one individual to kind of spearhead it. So if that's something you're interested in don't be shy. Um step up.
073Um it could be a great opportunity for those students those 11 students that already have met their graduation requirements kudos to you and your parents. For the 116 that only have two to five more credits to go we know that you're going to get there. We're going to get as close to that 239 mark as we can and we know that we will. So those numbers still look good and we're only in our first week here in February. And I'll close with that. Can I add to to Deborah quickly. There was one additional bullet on here that the high school guidance counselor wanted me to share. She said that please note that during the first semester of the school year seniors amassed 224 credit hours of CCP courses. So our senior class of those 239
074I don't know how many kids those are exactly and I can you know I can probably narrow it narrow it down to but 224 credit hours of CCP courses. That's pretty good. That's pretty good. So so we're starting to get a lot more kids involved in CCP. And hey it's free college. I'm sorry Ms. Chair. Thank you that's it with the comments. I agree with each and every board member here. Um I really really would like for the person who may want to spearhead the levy to be very sincere and genuine about what we're trying to do in the community. Um I know you sometimes we can get people that that think they want to do it and don't have their heart into it. So I would just hope that whoever wants to take on
075that responsibility is genuine for our district. I wanted to say congratulations to the teachers who continue to reach out and research for our students. Your dedication is not going unnoticed. I really appreciate all the work that the staff do. Um it doesn't matter if you're in the cafeteria, it doesn't matter what your role is. I really appreciate your hard work and dedication to this district. Um, we have some work to do, but we're on the move. We're on the move, and I appreciate all the hard work that the treasurer and the superintendent does. Um, I would just ask that the parents, um, we have parent-teacher conferences coming up. I would ask that the parents get involved and sign up for parent-teacher conferences. It's important. It's important. I don't care if your student is a honor
076roll student, and I don't care if your student is is is on the fence of of failing. Get involved and come to the parent-teacher conferences to see what we can do or that you can do, um, as a parent to ensure that your student is doing the best that they possibly can. So, we need that, and I Mr. Howard, I would like to know the numbers of the parents that um, participate in the parent-teacher conference. Kudos to the students with the CCP um, courses. That's that's amazing. That's good. And as much as college costs, that that is very good. So, um, with that, I'll This is all I have. >> [clears throat] >> And excuse me, I'm a little under the weather today, so I do ask that you bear bear with me a little
077bit. Anything else? I will need a motion to move into executive session to consider the appointment, employment, dismissal, discipline, promotion, demotion, or compensation of a public employee or official or the investigation charges or complaints against a public employee, official, licensee, or regulated individual per BOE policy 0166 and ORC 121.22 G1, action may be taken. Motion. I'll second. Mrs. Adams has been moved and seconded. Would you please call the roll? Yes, Mrs. Simmons. Yes. >> Mrs. Carrington. >> Yes. Mr. Lumpkin. Yes. Mrs. Cherry. Yes. Motion passes. We will enter into executive session at 6:43. This is more of a type of cold than the flu. I know.