001with the commitment to lifelong learning by guaranteeing a challenging curriculum facilitated by an innovative and dedicated staff, community participation, and the state of the art resources in a stimulating atmosphere. >> Thank you. Next on our agenda will be to adopt the current agenda. Are there any changes to the agenda? >> Yes, there are a few changes this evening. The first change under superintendent items. Could we add item just a sec? I'm sorry. Could we add item C? Approval of field trips for the Trop Madison band. And Miss Adams has one item she'd like to add as well. >> Yes. I have um two then and nows to present to you for approval tonight. One to Prairie Farms and one to the PNC card. So, we'll add that to mine >> under the treasures report. >>
002Yes. >> And then last, I would like to remove number 10, executive session this evening. Remove executive session. That's all changes I have. >> Thank you, sir. I need a motion to adopt the agenda with changes. >> I motion to adopt the agenda with changes. >> I'll second. >> Miss Adams, it's been moved a second. Will you call the role? >> Yes. >> Mrs. Currington? >> Yes. >> Mrs. Simmons? >> Yes. >> Mr. Lumpin? >> Yes. >> Mrs. Kilgore? >> Yes. >> Mrs. Cherry? >> Yes. Motion passes to adopt the agenda with changes. Next up is presentations. Do we have any? >> We do. The first presentation this evening is from the Trotwood Improvement Corporation CIC and we have Chad Downing here from the CIC for a brief presentation for the board this evening. >>
003Good evening everyone. I've got a handout for each of you which will some information share some of the details that we'll go over here. But most of all, I appreciate the opportunity to come and speak before you. I've got some exciting updates >> and uh some steps for us as we partnership specifically with regard to momentum in the industrial part and I can certainly share this if you would like toward >> again thank you for the opportunity um as you have probably seen here in the community we've had a lot of attraction and growth in our industrial park uh and one of the key roles in that is the role that the school district has played in helping to provide support and approval for using using the CRA tax abatement tool. And for those maybe
004in the audience who don't know or or on the district who who want a refresher, CRA tax abatement is effectively abating the increase in property taxes. We do not ever lower property taxes from where they are. It abates the future improvement value only for a limited amount of time. And the most that you can abate property uh for new improvement value is 15 years under Ohio Revised Code. And everything I'm going to stipulate tonight is all under the current framework of property taxes, how they operate today. We all know there's a lot of discussions at the state level about property taxes, the future of those. So everything we're operating under the current assumptions of how we've operated now and historically. Um, but that tool, the Siri tax abatement tool has been fundamental in positioning Trotwood
005to be attractive not only to developers for housing. We use this for for housing in the tornado recovery process as well as for new single family housing, but especially for attracting quality root jobs and employers. This is a tool that we use to compete against other peer communities in the region as well as across the state. And the benefit to Trotwood is we have some great success using this tool. some areas maybe it hasn't come out how they had hoped but for Trotwood because of the partnership the focus of the city and the support of the school district as well as many of the institutions in the surrounding area including Miami Valley CTC we've seen a lot of success with this tool uh so we want you to know that from the city and the
006CIC we appreciate the partnership with the schools as does our partner Gated Properties Global um so looking at this on the first or the second page here Beyond Tag started operations a little over a year ago. They are a very equipment heavy operation and so they have been taking time to establish their lines of manufacturing and what they specialize in is labeling. So many labeling products that you probably see whether it's a you know school equipment or materials or things like you buy like shampoo, they make the labels for that. But what they're really leaning to here in Trotwood is RFID labels which are high-tech labels that no longer need barcodes. they can just go through uh for instance UPS is going to adopt this into the future. Every box will be able to go
007through a scanner and they'll know where everything is without it having to be individually laser scanned. So that's going to be the future and that's happening right here in Trop. Similarly, Westfo, the newest company, uh we were before you a little over a year ago getting this approval for them. Uh they are now finally in their facility. They haven't started operations yet. They're probably up to about 25 employees. Um, but their goal is to get up to 230. Westo is an Italian company that was highly sought after, not only through the state of Ohio, but across the country to locate them there. They built advanced transformers for the electrical grid. Uh, all of which are large key pieces of what's needed to continue to move the economy forward. So, we're really lucky to have these
008two international companies come and choose Trotwood to make their national headquarters in the United States. A key fundamental component of that though was the utilization of this tool. And for both of these projects, the school district and the city came together to apply the maximum 15-year 100% tax abatement. And we'll go over why that's a benefit. But bottom line is we have a proven model here. And one of the benefits of this is between just those two companies, we're going to have over 500 new jobs when they get up to full operation here within uh we're assuming around 2027. Some things have been slowed due to tariffs as as you can assume with materials coming in and a lot of that equipment. So they're still working to meet their obligations. We expect that with the
009growth these companies are saying they will exceed those employment marks. Looking at the next page here, a key component of these agreements is that especially if it's beyond a 75% abatement that the schools have to provide overview and support on that. We want your approval on abatements regardless because it does impact your bottom line. But with these industrial jobs and these types of abatements for industrial job creation, we know that this creates an opportunity for you and your students and it doesn't create an additional burden on the school district in the way of new students like a housing development would. So we take these into different consideration. But one of the key focuses of this in the compensation agreement which we will be talking about further is we don't want to have the schools give
010up this tax for for nothing. What we've done in the past historically is we have entered into compensation agreements to say that uh in the example of Beyond Tag which at that time was a spec building. We didn't know Beyond Tag was going to be the company that was going to go there. We said whatever company or companies come to this building, we're going to create five internship positions. Four of those exclusively for Trotwood Madison students, one for a Miami Valley CT student, but preferably a Trotwood Miami Valley CTC student. Um, and in the in the case that we weren't able to have those internships in place, each year the developer of this, who we entered into agreement with, would make a donation to the schools of $1,000 per unfilled role. So $5,000 per year.
011with Wistrao, we kept the same type of framework. I believe we ranked up the um I think it was to $2,000 a year that in lie of an internship position and unfortunately we haven't been able to fill those yet, but that hasn't been because the companies aren't interested. It's simply been getting them started and getting operationalized and actually having roles and positions for the students to participate in. And so that's very focal uh to our focus here. And looking at this slide um here which goes over the career pathways and this photo is actually from the grand opening here at the facility in Trotwood uh just for context is that we expect both companies to be able to deploy internship pathways in 2026. And what we're going to be doing in partnership with Gated Properties
012Global is sitting down with the school district and representatives that you uh have us work with as well as the companies to create these pathways. Now that both companies are getting to a position where they're ready and able to have uh these these roles fulfilled at the end of the year since we haven't fulfilled these obviously gated is going to contribute that donation as they have and they've been in compliance with that and in my capacity I oversee the compliance with this process. So I'll work closely with the district to make sure that today and tomorrow the developers, the companies, everyone's in compliance with the expectations of the compensation agreement. Um, so that's really critical is making sure that we're following the agreements we put into the past. But what I'm really excited to be
013here today is to talk about what's coming here into the future and how do we continue this partnership but advance upon it quite frankly. So, looking at the next slide here under the uh the what's new um the site you can see that's highlighted on the map for those of you who may be familiar with the industrial park. This is located behind where the old Danny Boy ice cream facility was that was then Premier Energy and is right now a trucking company very close to where Equipment Share has located and started operations. And I should note Equipment Share did not take a tax abatement. That was a unique opportunity for that company. Uh so that luckily the school district and everyone is benefiting fully from that different type of company in their approach there. Now
014again what we're looking at here on this site in partnership with Gated Properties Global who did develop both Beyond Tag and the West are two new class A state-of-the-art spec buildings. We don't know who the companies are going to be that are coming here, but our key objective in working with city leadership and gated is to continue to diversify our industrial base for the city of Trowood. We don't want to necessarily have one giant company that if they close down, our economy falters and has to struggle through that. We want to diversify and have yes some strong companies that have financial resources and abilities to create real pathways here but we want to diversify and have other companies so that we are strong and can weather different types of economic turns or challenges but most
015importantly create opportunities and pathways for our students our residents to have great careers right here in the city of Tropland. So, if you go to the next page here, uh, for the conceptual site plan, this represents what's being proposed. As early as Monday, we're going to be reviewing with the fire marshall, um, the our city engineer and other key departments all the plans for these, but so far, because our development partners have been working with us, they've really hit everything we want to see here. So, the first building that I want to bring to your attention is highlighted in orange. This is a multi-tenant 58,000 square foot building right along Prosperity Drive. I I've labeled where equipment share is and where the trucking company is for additional context here. And this road to the north
016is Wolf Creek Pike for context at this area which is currently underutilized just land. They're going to be creating this multi-tenant space so we can attract some smaller high quality companies that are looking for this space. Then behind where the trucking company is into the the 15 acre site that the CIC has sold to them, they're looking at proposing two 100,000 square foot spec buildings. They will build one in this phase along with the 58,000 square foot, but they'll have the ability to to shift into the third should the market continue to show conditions that are favorable for attracting businesses. or even better yet and more ideal is if we can attract a build to suit for a specific company that has what they need. So this this demonstrates significant opportunity for us to continue
017to attract more businesses here. And something to note about the CR tax abatement when that 15 years ends up the school district all the taxing jurisdictions are going to see a significant increase in the accounts receivable from taxes because there's no way to extend those. That is a one-time abatement. there's no way to go back and continue that abatement going forward. So, we will model this out and we've got these with our finance director to be able to share with the district. But now we're looking at year 12 13 from now to see some significant increases on property taxes coming in for the school district and the same will be true with these when they when they come forward here. So, we're very excited. This candidly is going to put us in a position that
018is very unique to the region right now. Most of where you see development happening and it's slowed is around the Dayton airport. Um this is going to put us in a position to attract new residents and new jobs right here into the city of Trotwood with this partnership. Moving on to the next slide here and and really why does CRA matter? Why aren't companies coming here to locate and just pay the property taxes? And I'll be the first person to tell you I wish that's how the world operated. I'm not the biggest fan of abatements or or incentives, but if we want to compete and and bring these jobs here, it's the world that we operate within. So, I always mind that as as I everyone knows, my family comes from education. My mom's a
019principal. My grandmother was a teacher. So, this is always fundamental to me when we think about utilizing these tools. But clearly with the CRA tax abatement, we've been able to track some worldclass companies. Westo, for example, is one of the fastest growing companies in Europe and they have they're the top 11 in Italy where they're from. So, we're talking about really serious companies that come with significant growth opportunities. And not to mention that companies like Westo, other companies follow them. We we became in second place to a job lead that Westfo brought out here because of that. We lost out only because there was another building and and workforce ready to go. So we stand really primed to attract more companies out here. The challenge is without the Siri tax abatement, it becomes more cost-effective
020to go into already built buildings and the the costs are going to be too high. So they may even go to other states where that we don't have the same tax basis. The good news is once a company can get established and get to year 15, they've got their financial modeling in place and hopefully their growth trajectory or when the taxes set in, it's not going to be a problem for them. So we really believe that this tool has been fundamental and the cornerstone to much of this activity and it's ultimately the partnership with the community here. So now to why I'm here at this point in time. There's an urgency that's come in with the market, with tariffs, with opportunity quite frankly to get ahead of other companies or developers doing this in the
021region because when they see that we're underway with these, there will be less that will come out into the market to compete because of the risk. So, our objective now that we've got approvals, we've got the pricing that's needed and effectively locked in at this time is that we want to move to get the ground broken and these buildings underway before winter starts so that they can effectively do all the interior work during the winter months. That puts us in a little bit of a time crunch. So, I appreciate the opportunity to be here this evening to preview this with you. Uh but our objective would be to in the short term have a meeting with Gated Properties Global and representatives from the the school district to talk about these next compensation agreements and what
022that framework can look like for going forward. We want to use the structure that we've built but advance upon that. So that'd be my first request and then we will work with our attorney to get the agreements and those compensation agreements positioned to come before you at your next meeting on September 18th. And then our next objective there for the approval time frame is Miami Valley CTC receives this same approval. Traditionally, they have followed Trowood Madison's lead as they do with other school districts. So their next meeting would be on October 14th and city council's position to potentially hold a special meeting shortly after that so we can get that approval in place because this is a priority for for leadership and the mayor. Our goal would be that we start construction on the site
023by November 1st. So again, this is a compressed time frame. Um, but given the fact that we have trusted partners, we've gotten experience, and really what we need to do is just talk about what is the future look like for these agreements, um, I think we've got all of the what we need to do to be able to hit these time frames here. So our our ask again is to get a meeting set up here in the next week or so, have a discussion, come to an agreement on what the future looks like with this compensation agreement, and we'll be before you at your next meeting for the approval of this. Um, so with that, I know I've talked a lot here and I apologize, but I want to make sure I give the full
024context, especially because I know there's some new schoolboard members here since I've been here last, but I want to open up to any questions that you might have about the process, our development partners, what this means for the community. >> I have a question. What does the internship look like for our students? Is that six weeks, 10 weeks? >> That's a great question and I think that's something that we can establish. when we had contemplated it, we hadn't put the box around it, especially with the Beyond, the first building. We didn't know who the company was going to be. So, it does become challenging in in pre-establishing some of those terms. But our our objective was to see something that was more meaningful like half a like a semester you half the year or a
025full year type internship. We want to create meaningful opportunities for students to do more than shadow. get in, learn, hopefully, ideally get integrated with the company where there's future job opportunities for them to grow with the company. So, I think those are exactly some of the items that we want to firm up here and we can adapt within the compensation agreement for our prior agreements with Westo and Beyond, but establish these in a way that when we do do know the companies that will come into these buildings, what does that look like? And then there's the reality that there may be some companies that maybe aren't the best for internships. they're not inclined to be able to do that given their their framework. Maybe it's a safety consideration. That's where we want to make sure
026we have a good financial opportunity so that the school district can take those resources and program them for other internship opportunities whether that's transportation maybe to other opportunities that aren't right here in Trotwood um or establishing other extracurricular programming that benefits students. So that's why we always put in that other or because we just don't know with what these companies are going to be in these jobs. Now what I will say is our development partners are not going to take just any company. They are me they are really serious about how do the companies that come here impact the future and they've rejected logistics companies because they create two jobs. So that's why we've ended up with companies that each have over 230 jobs intended to be created. >> Question. >> Yes sir. >> Gated
027properties are they a willing participant in the internship? So gated >> and this is the reason why I asked that question. >> They're the ones that we do the >> That's right. >> So why would we not teach our students how to take that step? Are they a willing participant in that? >> I think they would be. The one challenge for them is they're not located here. They are a California based company originally Ohioans um out of Cincinnati. So they a internal office experience may be more challenging with them. But I believe that they would be willing to create experiences and pathways for students to learn about that type of process. And I'm >> Zoom. >> That's right. That's right. But I know part of this is making sure students have that in office onsite
028experience. But I think certainly to your point, Mr. Lumpin, they'd be open to that type of a discussion. And if a company can't fulfill one, I'm sure they'd be open to that. I think that's a great question and they're definitely open to have those discussions. So, so in essence, what you need from us is a time next week where you and representatives from those companies sit down and we talk through >> That's right. >> this process. >> Yeah. The in this in this initial meeting what it would be would be us and gated properties global potentially city manager Pope uh for us to sit down talk about what is this next compensation agreement looks like and then from there we do intend to have a series of meetings with the appropriate team here for West
029and Beyond to look at 2026. Now is the perfect time to start those discussions. Our key focus for this next meeting is what does that future arrangement look like? Are we talking about you know five internships per company per building? How do we square that up because now we've got a 58,000 square foot building. So some of those activities and then you know do we increase the amount uh in that's paid in lie of an internship position and that's our partners gated. They wish that they were not dealing with some family things and traveling right now, but they are very excited to have that conversation advance upon that initial framework where it was really we were taking a risk together. We all didn't really know what this was going to turn into and West Truffle
030candidly was such a fast opportunity. We had less than 30 days to put that all together from the time the opportunity struck till now. And to the community's credit, we built that building in less than 12 months, which quite frankly, I think is one of the fastest projects in Ohio's history. And I will say as things like Intel waiver right now with their future, a lot of eyes are focusing on what's going on with Trotwood with West Tropo because that was such a meaningful outcome. We even had Lieutenant Governor Hustead here for that, excuse me, for that grand grand opening. So, and another piece of this as well, and I'll get a formal invitation out to you all, but Grant West is going to have their official grand opening on October 9th, and we want
031to extend the invitation to the school district. We're still working with them on the plans for that. So feel free to note that. We'll have a firm time frame of when that is during the day, but as partners, we want to make sure the school district and school board is represented and invited. >> So, um I I guess our next step would be the the board would need to would need to maybe appoint a representative if you know if you guys want to have someone there. And then um I can maybe shoot you some open times next week. That'd be perfect. and uh probably reach out to one of the um one of the folks at the high school, even Miss Murdoch. >> Yep. >> With regards to uh some of these career pathways that
032we're trying to establish >> and then u and then go from there. >> So I I will give you guys, you know, some time to think about who if any or if all want to come to the meeting and then uh I see them looking at Mr. >> Lump. Oh, okay. >> Okay. So, so what I'll do is I'll check availability. >> That's perfect. >> And then I'll check with Miss Murdoch and then we'll uh we'll see what that looks like and then we'll I'll shoot you a couple dates and >> Perfect. Go from there. >> That sounds great. >> Well, I really appreciate if there are any follow-up questions. Certainly, you're more than welcome to channel them through Mr. Howard or reach out to me directly. >> We want to make sure that everyone
033is very comfortable and understands everything we're doing here. But I hope you see the success that the decisions of this board and the city have made here in recent years. And I think we can really build upon that. And and two, one last final comment. We don't want to necessarily just stop at creating pathways for students through these companies that we're generating now. I'd love to work with your team to look at how we create internships with other already pre-established companies. We're going to be doing a big business retention and expansion tour here later this year and I'd love to have that as part of the component of that package if you will. So I think it's a perfect time for us to you know if you will hard to do slow down and take
034a look and and make sure we plan for the future but no better time than now. >> I have a I have a question. Um >> all of this is going around the industrial park but what about the Consumer Square area? Is there any talk about the Consumer Square area? >> Great question. So, Consumer Square, the city has been putting a a significant amount of pressure through code um and and property violations on the owners of Consumer Square. Unfortunately, that fortunately and unfortunately, it's a double-edged sword. That property was bought at auction a little over a year and a half ago uh by a group that actually is the same group that partially that owns um another shopping center here in town and they have not come into compliance as quickly as we would like.
035Now they are beginning to make improvements based on my discussions with the fire marshall and others. Uh so we remain optimistic but not enthusiastic about the way that they have gone about the redevelopment of that. They have located some good businesses in there but what I can assure you is city manager Pope and and leadership and council have taken steps to make sure that we're putting the pressure on them to to change what they're doing and and move faster. But technically right now they're not able to lease any space because they're not in compliance with the city. So they are ineligible until they meet certain requirements to uh to move forward. So it's a really disappointing situation because candidly we had other developers lined up to acquire it. This group spent so much money buying
036it that I think they ran out of money to redevelop it. So it's it's a disappointing situation. I think we're going to begin to see to to the root of your question some other positive outcomes on other sites. We've got the Sears redevelopment project which is going to be something we'll be back to talk with you all about especially in the context of students and engagement. Uh we've we've been a we've collected in grants over $6 million this year as the CIC towards that project whether through historic tax credits, demolition grants through department of development to do interior demolition and others. So we're going to see that project really come into focus here in in third and fourth quarter of this year with construction starting next year. So certainly everyone stay tuned for for opportunities
037to come out and engage with us on that. We want to hear from everyone. We're going to have a series of events working with Tay Winston to help us with that. And then finally, the old Burlington Coat Factory site that went under through an auction process and we it is our understanding that they may be under contract to move into closing with a new owner, someone who is local. So, it's a little premature to say if the final due diligence will all come through with that, but at least we're moving out of what I'll call these out ofstate owners who don't care, who won't pick up the phone when we call to people that we can work with. So, I think that we stand and we're going to need the school's support in all of
038these next steps. But I think we stand in a position to really see a big change in some of these, you know, status quo properties, I'll call them nicely, that have been out there for the past couple years or more than a decade over the next 12 to 16 months. So, we're going to well, I'll be back here probably quite a bit to talk with you, give you updates, and I'm always happy to come and just give an economic development update. I want to make sure the schools know what's happening, and we're we're all on the same team here. This is a team sport. So, >> and one of the things that I I want to also kind of put on your plate because I know Mr. Lumpin and I have been talking about it
039as well, I'm sidebaring a little bit, >> please. >> Um, is the uh the development of or redevelopment of the Bob Driver site over here in the city. Yes, >> we we uh you and I had some preliminary conversations several years ago. >> Yep. >> Uh when I was in another role and and it still continues to be something that sits on our plate and and I would definitely like for us to uh >> have some uh some productive dialogue about what we can do collaboratively uh with that site. >> Absolutely. And please see the CIC and know that well while we're an agent of the city, we're an agent of the community and we can play the similar role that we play with the city with the schools. So, we're happy to come in
040at the very least provide insight, technical assistance, but ultimately partner with you to affect the change you want there. So, that's that's something I'd love to do when when you're ready and times appropriate. >> All right. >> So, are there any more questions, Mr. D? >> Okay. So, what I'll do is I will >> I'll poll the board with regards to any questions that they have. And then they'll shoot them to myself or Mr. Lumpin and then we'll look at some dates. I'll see what his schedule looks like. >> Perfect. I'll make myself available when it works for you and I know the partners at Gated will as well. So, um, Marley, if you if you run any challenges, give me a call, but we'll make this work. And I really appreciate the opportunity to
041be here tonight and and for your willingness to work with this as quickly as we will. I know it'll it'll be smooth and and we'll come up with some great outcomes. >> Thank you all. Have a good evening. Item number three, board report. This item is labeled board report, but it is a followup from our last meeting in regards to the decision. and the board discussed briefly about whether or not they wanted to you guys wanted to join the the vouchers hurt Ohio uh movement in your B your folder labeled um document number one is the same uh document I provided to the board last last meeting that describes and details what the um equity education coalition vouchers hurt Ohio movement program is it's my job to share the information and ultimately the board has
042to decide whether or not that they want to whether or not they want to join the coalition or not and if they do if you guys do there's a two two-step process the first process as I stated last last meeting is to pass a resolution that um details the uh the parameters of joining the coalition. And then the second would be to once you pass the resolution, make a commitment to pay vouchers hurt Ohio $2 per pupil for joining the joining the coalition. I think roughly for trial with Madison City Schools at $2 per pupil between 4,800 to $5,000 that the uh the board would have to um have to vote on to contribute to the uh to the coalition. And as stated last time, there is a list of all of the the organizations
043that have organizations, excuse me, the school districts that have joined the joined the coalition movement. And and again, you know, we know where we are. We know what what's going on in public education. And this is a this is a movement to to stop the the the purging in a sense of public money to to private schools >> in a sense. Um >> is it a one time contribution? >> I am not certain. That is a great question. I think it is. I think it is a onetime contribution and I can I can get that verification. I do not think it's annually. I do believe it's it's one time you make the contribution that one time and then u but I will find out I will find out for certain and I'll share some information
044a little later this evening that kind of alludes to some of some of the uh the concern that you know that the voucher program continues to present in school districts like ours as far as students that um that leave our How soon do you make the voice decision? >> That Well, that's up to you. If you guys want to take a little more information, I mean, get a little more information and um spend a little more time dialoguing about it. That's up to you. I just wanted to I didn't want it to uh to to kind of float in in, you know, in oblivion and just we you guys forget about it. But the um the CEO of the organization has contacted me a couple of times and I told them I shared it with
045the board two weeks ago >> and now we're I'll just bring it back up to >> but that's up to you >> like you said >> by the next board meeting >> we find out the annual or just the one time I didn't know how important it was. join the coalition. >> I feel like that but I said I don't know how all board members and I didn't know we wanted to give them time for I >> you needed some more time to decide. [Laughter] >> Sorry I just killed one. No, that's fine. I'm just >> Yeah, it sounds like a great idea. >> So, the next step would be to create >> Well, the resolution is already created. It's in the It's in the in the packet. It is on page two. I don't
046know if it's page two here. Maybe it didn't pop up in the uh >> Yeah, maybe it didn't pop up in the print because it's it's a drop down menu, but there there is a resolution that is that is already created for the board. >> And if you um if you choose if we choose to do it next week, I mean, excuse me, in two weeks, what I can do is I can have it as an agenda. item under board items >> with the resolution attached. >> Okay. >> And then I can I can send everybody uh through one of our uh do not reply emails, mass emails, I can send everybody a copy of the resolution. >> Okay. >> So, next week, I mean next meeting. Next week, next week. I don't want to
047give you guys an additional minute. Okay. >> I won't be here next week. >> Okay. All right. >> And that's all I have for that. We'll >> make sure we we get that on the agenda. >> Anyone have any questions for Mr. Howard? >> Item number four, treasures report. >> Okay. Thank you. Um I did add to the approval of two then and now certificates. So I'll speak about the first one to Prairie Farms dairy. Um we changed dairy vendors. This is for milk and things for for school lunches and breakfasts to Bordon Farms. Um so our purchase order was to Bordon Farms. We had a the first delivery was still from Prairie Farm. So um we did have a purchase order, but in closing the fiscal year, that one had been closed. Bordon had
048been open. So when this invoice came in, we didn't have a purchase order, which is why it comes to you now as a then and now because it's over $3,000. So I am asking for approval for this tonight. >> So you're asking approval for the board and farms. How much is it? >> Um, it's for Prairie Farms dairy in the amount of $4,15723. >> So, we're going from Prairie Farms to Baldwin Farms. >> Yes. >> Okay. And just uh for the record, our our participation in the um the Southwest Ohio Educational Purchasing Consortium, they the consortium bids out the >> the contract. So what they do is they will come back to us and say, "Hey, got a better deal with this company." And then we'll sign on with that company. And this is kind
049of how all that got lost in the shuffle. But the fact that when we close our books, these companies, they don't stop. They they they keep, you know, they they they keep sending me bills. And when we have milk throughout the summer through our summer programs and next probably next meeting, I'll give you a summary of what we did as far as serving meals in the summer. You can see how much milk and and things that we bought. And remember, most of this stuff is reimbursement, too. So yes, no. >> So we need action in reference to Perry Farms invoice for $4,157. Correct. >> And 23 cents. >> And 23 cent. >> Yes. >> I need a motion. A motion. >> I'll second. >> Mrs. Adams has been second. Would you call the RO, please?
050>> Yes. Mrs. Simmons? >> Yes. >> Mrs. Kilgore? >> Yes. >> Mrs. Currington? >> Yes. >> Mr. Lumpkins? >> Yes. >> Mrs. Cherry. >> Yes. Motion passes. Second item. >> Um the second item I have is another then and now certificate. The reason for for this then and now also lines up with the closing of the fiscal year and closing of purchase orders. Um these purchases were made by the maintenance department. Again the maintenance department is a department that does not take a break in the summer. There's a lot of work to be done. So the purchase order was closed to close the fiscal year. Um, these purchases were made and so to be able to pay the bill, we need your approval for this then and now in the amount of $6,780.68. >> What
051was it for, Miss Adams? >> It was for a variety a variety of things that the maintenance departments needs. Um, they use this purchasing card when they go to Lowe's or Home Depot or things as they're doing repairs over the summer. >> Okay. It says $6,780. Yes. $6,780.68. >> 68. >> All right. So, I need a motion. >> A motion. >> I second. Miss Adams has been moved and second. Would you call the RO? >> Yes. Mrs. Simmons? >> Yes. >> Mrs. Currington? >> Yes. >> Mr. Lumpin? >> Yes. >> Mrs. Kilgore? Yes, >> Mrs. Cherry. >> Yes. Motion passes. >> Thank you. >> Do you have anything else, Mrs. Adams? >> I do not have anything else tonight. I will bring the August uh minutes to the next meeting. >> Okay. >> All right.
052Thank you. >> Item number five, superintendent's report. >> I do have a few items this evening. Uh the first is the I'm asking for I'm sorry asking for uh approval of the life touch box top for education American income life commission checks for Madison Park. If you look at your agenda, there are three items there. Box Tops for Education, Life Touch Commission, and American Life Commission checks. And these are all for information this evening. Box tops is $2.70. Life touch is $128.94 and American income life commission is $34. All of those items will go to the principles fund at Madison Park. And that is for information this evening. Okay. question. Next item is item B, the personnel agenda. This uh is the agenda that was shared with you guys last week. There are no changes
053to this agenda. As uh we move through the uh through the year, the agenda starts to get a little shorter and shorter, which means that people are hired and uh positions are filled. But you will also start to see uh the supplemental positions that are that are being posted and um we're trying to get those uh especially those athletic positions up and on the agenda. Mr. Manley and Mr. Smith, Ad Smith have been doing a good job of trying to get ahead of of those positions, especially for winter to get those things on the agenda for uh this meeting so we don't we're not struggling around waiting around till the last minute to get those those positions filled. So with the personnel agenda, I am asking for action this evening on the agenda. >> Mr.
054Har has already sent us via email the personnel agenda for our review. Are there any questions? I need a motion. >> I move. >> I second. >> Mrs. Adams has been moved and second. Will you call the role? >> Yes. Mr. Lumpin? >> Yes. >> Mrs. Currington? >> Yes. >> Mrs. Simmons? >> Yes. >> Mrs. Kilgore? >> Yes. >> Mrs. Cherry? >> Yes. >> Motion passes for the personnel agenda. >> All right. And thank you. The last item I have is the amended agenda item which will be denoted as C. Under the superintendence report, there are two field trip requests from the tribal Madison band in your folder labeled A are the request letters from the director of curriculum and school improvement, Miss Murdoch. Both of these trips are overnight field trips and the board
055needs to approve them. Now, traditionally, we do ask for 60 days prior to approval. For some reason, this Memphis trip, uh, I don't know if it got lost in the mail. We're trying to figure that out, but the ban is scheduled to go to Memphis on the 26th and the 20 through the 26th through the 28th. And both of these trips will be funded through fundraising and other other activities that the uh the band and the boosters will uh will proceed with. So you got you have the first trip to Memphis, Tennessee. Those students will be traveling by charter bus. Upon arrival in Memphis, students will participate in the Southern Heritage Classic High School Battle of the Bands and attend the Southern Heritage Classic between UAPB University of Arkansas Pine Bluff and Alorn State University.
056When they return, students will review their performances to identify strengths and weaknesses upon which to build and improve. And then the second field trip is the TMHS band out ofstate overnight field trip to New Orleans, Louisiana. The trip will be open to band students in grades 9 through 12. Uh those are the supervisors. Students will also travel by charter bus. Students will tour H.B.CU's Alabama&M University and Alabama State University on their way to perform at the Mira Creewe parades. When they return, students will review their performances to identify strengths and weaknesses upon which to build and improve. So I am asking the board to review and approve both of these overnight out ofstate field trips. And again, both trips will be funded, initially funded through u fundraisers that the uh the band is uh currently
057currently doing. I'm asking for action this evening on those. I have a question. So, I do know for the Memphis um fan field trip that they're doing a fundraising. I think this week is the last week for that particular fundraiser. But the New Orleans, are they fundraising for that one as well? I mean, you said that they are, but I haven't seen anything in reference to it. So, >> so I I've had a conversation with uh Mr. Bean and the president of the the band booster club, Mrs. Gad, >> and uh Mrs. Gad has put together a proposal for fundraising and I am going to review it and have a meeting with her because I do believe that if their fundraising goal is not met, they would want to have some conversation with the board.
058And this has happened before and it became a um I don't want to use the word controversial but I will say that it w it was kind of a a controversial conversation that happened. But I think what we need to do um collectively as a group is uh just have a little more dialogue about what happens in the event that they do not hit their goal for New Orleans. >> Do do we know what the goal is? I believe it was $8,000. I believe that's what it was >> For New Orleans. I'm almost certain that the Memphis trip is already taken care of. >> Okay. >> But I believe their New Orleans fundraising goal was $8,000. >> What type of fundraising do they typically do? >> So, they do popcorn sales. They did a um
059>> They did concession stand. >> They do a concession stand. They had a a dunk booth at the um >> back to school bag. >> Back to school badge. >> And they had something else at that table that they were selling. >> Yeah. They they also had um I can't remember exactly what that is, >> what it was cuz I I just donated, but >> So they do a variety of different fundraisers and all of the money is funneled through the band organization. The school district does not see any of it. It's a completely different entity than the school district. And several years ago, uh, and I'll speak to this very, uh, you know, respectfully, the the, uh, the band didn't reach a goal and they came to the board and asked for some money
060to supplement the funds that they needed. >> A lot of money. >> Yeah, it was a lot of money. And the district financially was probably not probably the district was in a little better financial place because the Esser money was there. There were opportunities for um external experiences and you know there was a lot of different things in play at that time. Where we are now the board is going to have to have a very very >> direct and focused discussion about if and when And that's going to be a conversation that I'm going have to have with Miss Gad and Mr. Bean as well along with with Miss Adams to uh to to be clear to them that we're not in the position we were, you know, five or six years ago. >> Um
061and these are great experiences, great experiences, great opportunities. >> It's not just that experience that that then starts coming to the board too. So you had to maybe we need to create some sort of guideline. >> Yeah. >> About what needs to be done before it gets to coming to us. >> So outside of just selling double good >> popcorn and >> it was what? >> Yeah. What with regard to what Miss Cherry just said, you know, there there were some guidelines that were that were established. There's a fundraising process that goes through the treasurer's office. What happened was districts received this er money dedicated to these type of experiences. >> So we were looking for things to expend >> these type of funds on. >> Now the money has withered away and >> some
062people remember these these things that we did >> and they think that >> they didn't remember correctly. >> They did. >> I thought they >> Yeah, they sent them. Yeah, they sent them and there was a New York trip >> uh and there was another band trip and through Esser funds we were able to uh to support those uh to support those uh those experiences. But now we're in a different place and we have to really evaluate because we we want our kids to have these experiences but we we can't you know we can't jeopardize you know oursel financially for you know for one group is is what I'm saying. Okay. So with all that being said, if we approve them tonight and they don't make the goal, that doesn't mean >> the approval. Right.
063Right. Our approval is saying it is okay. >> Okay. >> Your approval is it's okay >> if you have the >> if you make the money if you have the funds. >> Okay. >> Miss Murdoch, am I missing anything on it? >> Okay. All right. >> So, >> are there any questions or any more questions? And I need a motion to approve the field trip for our band students. I'll >> move. I second. >> Mrs. Adams, it's been moved and second. Will you call the RO, please? >> Yes. Mr. Lumpin? >> Yes. >> Mrs. Simmons? >> Yes. >> Mrs. Kilgore? >> Yes. >> Mrs. Currington? >> Yes. >> Mrs. Cherry? >> Yes. >> The motion passes. >> Item number six, discussion items and updates. >> Okay. Um I received a couple of updates um points
064of discussion from uh from board president Cherry. And what we did is we did talk through A and B. And I asked that I could give you guys a little more detail about those after we have our our uh policy meeting here a little later in the month. So, I'll provide some some uh real direct legislative updates and updates on special education after our policy meeting on on the 25th, I believe 25th or 26th, and then I put together a a summary for um for the board with regards to updates through policy. But what I did share with you to your Troutwood Madison email and I shared it through your email and didn't make copies because we are doing our best to try to cut cost every way we can and I didn't want to
065make a bunch of copies of this when you can look at it online. So what I provided you is a copy of the 2025 legislative platform from the Ohio School Boards Association. So in this on your tribal Madison email, you can look at the scan and it provides all of the specific platform issues that OSBA is focused on when it comes to current policy going on in in the state house. And just to give you a few, uh, facilities use fees, gambling, impact tax, uh, Medicaid pooling, pre kindergarten funding. Uh it it just gives you a list of things that the the Ohio School Boards Association is lobbying for and a lot of them have to do with some of the things that we've been talking about over the last year with regards to House
066Bill 96, public education, tax taxes, tax reform, um the the uh the expenditure caps, all of those things. and it just kind of sums up all of the um all of the things that the Ohio School Board Association is uh is focusing on when it comes to lobbying in the state house. So, that's just an update from that standpoint from a general standpoint from OSBA and we'll get a little more specific after we have our policy meeting with Mr. uh Mr. Norm Birkhard from Yola. >> Okay. >> See, that's Miss Adams. Okay, I um am providing just a grants update to everybody. And there you have a handout at your seat that says uh September 5th grant summary. And just um to piggyback a little bit on what Mr. Howard just said for grants timelines
067for our entitlement grants, which are the first ones that you see there, we typically get an award notification maybe the second week of June to let us know how much we're receiving for each of these grants. Then we have a couple of weeks to put our um budget and plan together, turn it back in to the state for approval, and then we can start spending the funds on July 1st. Um this year as part of the House really of as as part of the the federal um budget bill, these funds were all put on hold and delayed. So we received our award notification about two weeks ago. So our planning and spending it we we can start spending it, but our planning for this is definitely delayed based on past practice. Um, so I just
068I just wanted to say that um because I think that kind of ties in with some of the other updates you'll be hearing legislatively later in the month. So the first um set of them are entitlement grants and these are all grants that flow through the federal government to the state government to us. Um the first one is title one and so for each one I I have the title of it, the purpose. I went ahead and put in our allocation from last year and then our allocation from this year. And then in the difference column you can see um some of those we received a little bit less. Some of them we received a little bit more. At the end of the day we received almost $40,000 more than the year before. So so
069that's not bad. We were anticipating the state was trying to guess what we would get and they thought we would see a 10% cut across the board. So we were we were pleasantly surprised that we didn't see that. Um the ones that are in red, title 2A, which is supporting effective instruction, that's one that we use for a lot of our professional development, for tuition reimbursement to staff who are um furthering their education. Title three, which is English language learners. That's a grant that can be used for language instruction for English learners and immigrant students. And then also title four, student support and academic enrichment um which is used to support academic experiences and enrichment. We use that here to rent instruments for students in the band. This that we pay for that with that
070grant money. We pay for our muse machine um in um experiences for our elementary kids, middle school and high school. We also pay for some art supplies and part of a school resource officer because uh safe and healthy schools is included in that. I made the title of those red because we we are fairly certain um that those are grants that the federal government will not be funding next year. >> And so just wanted to to kind of draw your attention to that. We definitely have plans to use those funds this year. And it wouldn't just be our district. it would be every district in the country would not be receiving those funds. Um, so I just I just wanted to make sure we were all aware of that coming. Um, not 100% but so
071far that's the way it looks like it it may be headed. >> That's a lot of money. It is a lot of money and it and those things that I described that we do with that money are all really important things that add to um you know improving teacher quality and providing enrichment for students and supporting students who are learning English. Um so just wanted to draw your attention there. um we receive idea funds to support our special education students um with disabilities and then also a small amount of money to support students with disabilities who are in our preschool program. And so we use the majority of those funds for staff. Um we can also use some of those funds for professional development, some of those funds for supplies to support students with disabilities.
072The next one down, the title one non-competitive supplemental school improvement grant is a grant that can only be used for Westbrook Village. They um are listed in comprehensive school improvement uh status, which means one of they're one of the lowest 5% performing schools in the state. So, they get additional funds targeted just to them. And so um as much as you you hope that they get better and they they don't fall into that category any longer, we would eventually lose those funds at the same time. So um expanding opportunities is another grant that we received to expand uh course offerings or or offer opportunities to students to pay for them that we aren't able to offer here. And then early childhood education funds a a large part of our preschool program. uh we don't believe
073that that that one is at risk right now, but we use that um for some supplies for those classrooms and for for I think five teachers. So that's that's very helpful. Um I had mentioned at the last meeting we also have other grants and these are grants that teachers have applied for and so you can see the total for those I'm going to go back to the entitlement grants. The total for those is $3,649,698.89 89 cents, which is was a nice um nice large amount of money. These other grants are grants that teachers have applied for on their own because it's something that they're interested in and they want to enhance the things happening in their classroom. And so these are the three that I mentioned the last time, the Ohio Arts Council grant, the
074Where Kids Grow Garden Grant, and then the Martha Holding Jennings award um to Mrs. Larson. I know that both Mrs. Cy and Mrs. Larson are actively applying for other grants because some sometimes they need some documents from the treasur's office to apply for those. So, I will continue to offer updates if they receive those grants along the way. Um, but this this is just a summary of where we are this year and like I said, these amounts were delayed. Um, we hope that next year they'll be back on time. We hope that we still receive all of them, but we definitely know that some are up in the air right now. I'm scared to ask what's the plan >> the the plan for grant funds >> the cuts. >> Well, that may be something that
075we'll have to discuss. >> I wasn't asking you to actually answer that. >> I don't have a plan. >> Kind of rhetorical. Yeah. But but uh I I think Miss Adams and I both know that, you know, there's going to have to be some discussion about about playing and whatever that is, we'll share with you guys. >> I I I just will say one more thing. Um, if you look at the amount of of grants that the teacher and and kudos to the teachers for for getting applying for those and getting them, the total of those three is $44,800, which doesn't compare to the $3.6 million in the other. So, that's just to say we encourage people and we will absolutely help them to apply for other grants, but we it's it's really not possible
076to apply for lots of little ones to make up what we're going to see as a difference. And our hope is that uh folks in the nation's capital >> lose make some decisions that are in the >> best interest >> in the best interest of kids. >> Yeah. Best interest of kids. But we we all know that that's not always the uh that's not always the distributing factor. >> So we got to change. >> Miss Adams, you good? >> Yes, I'm good. Thank you. >> Next. Thank you, Mrs. Adams. Um, next is item D, update safety guidelines. >> Okay. In your folder, uh, labeled um, number two is a revision of, well, not a revision, just a update of the safety guidelines for Trial Madison City Schools sporting events. If you were alive over the
077last two weeks and you you watched the news, you happen to turn on the news, there was a um there was a big uh to-do from from the media u all three outlets I believe with regards to the incident that took place. So what we did is uh we met with uh tribal police, the tribal police department and our district administration, our school resource officer, and we came up with some um some revisions that we are going to uh be implementing um this uh this >> tomorrow. >> Yeah, this tomorrow. Yeah, I was thinking about thinking the game was next week, but this tomorrow, man, time is flying. Um, so this home game we're going to be implementing, which happens to be pee-wee night as well. >> So along with uh our our new revisions,
078we're going to have um probably a hundred plus little rams running around. >> But um I just got the email. I just just got a notification. Mr. Smith, uh sent a very direct and specific email about how that process is going to be managed as well. So, we think we we think we got that together. But just back to the document, it talks about tickets and entry. Um, the second bullet, TMHS students must show their school ID to enter. All students as of today that are active at the high school have a student ID. So, in order for them to get into the game, they will have to show their student ID and uh wear it during uh during the uh during the contest. and this is going to be from here on out. So,
079they're also expected to have them on them at school as well. >> So, uh we worked hard and I want to uh give a uh a lot of credit to Mr. Dion Miller, the uh the guidance counselor, secretary. He did most of this work. All of the kids >> Yeah. All of the kids have uh full color picture IDs with their name on them and their grade level and they're on black lanyards that that they uh they should have on they should have on tomorrow. >> Um home fans will be entering through the central gate. Visitors fans will now enter through the south gate. Uh no re-entry. You know, some general standard things. Uh back to the we're reminding folks about no backpacks, clear backpacks if they have one, no outside food, behavior and conduct,
080uh safety and security, uh transportation and pickup. One of the um one of the things that we discussed um very diligently is the fact that we're expecting folks to be gone 30 no longer than 30 minutes after the game. We've also identified a specific area in the in the student parking lot or the the activity parking lot. Student it it also is a student park lot parking lot where we will have a ride share area for lifts and Ubers similar to when you go to you know when you go to large venues or or events in the in the in the past they just kind of been picking kids up for everywhere. Meet me in the front, meet me over here. I'll walk to you. So now we're going to have a a designated area
081for for uh for those ride share vehicles. Uh and then cancellations that that's that's standard. But also uh the overarching um overarching point is that everybody will be forced to the stands especially all of the kids under the ages of um 17 and under. They all be forced to sit in the stands. the band is moving from the area in the stands to the end zone. So, we'll have more space for the band. Uh we saw that as a um as kind of a conflict uh when you're when you're trying to get more people in the stands. The band had that whole area over there. So, we made a uh we made a decision to move them into the end zone. And then all students, as you can see, all students 14 and under must
082be accompanied by a paying adult. And we'll give them at least to like a 4:1 ratio at at least 314 to one as far as adults to kids. But all kid, all students will need to be accomp accompanied by by a paying adult 21 and older. >> Okay. You said 21 and older. >> 21 and old. Okay. For the adult. >> Yeah. Did I miss kids that did that are not students of Troutwood? >> We are still going to have that same principle for them as well. >> Okay. >> Yeah. 21 and over. >> Okay. >> And we will have we'll have staff at the uh at the gate. Uh we are contracting with the uh the street soldiers. >> They are going to be uh I think we've got 16 gentlemen that will be
083present tomorrow. and they will have on their white shirt, I mean the yellow shirts, and they will be working the gate, they'll be working the stands, they'll be working the uh the concession stand area. So, our intent is to provide a enjoyable and exciting atmosphere, but we want to make sure that it's safe >> and our kids deserve the same type of atmosphere that they have in in other communities when it comes to Friday night lights. But we're going to make sure we take those extra steps to to make it happen. And we can have all this stuff in place. >> Something can still >> happen. >> But we we are anticipating that if it does, >> we've taken great measures to prevent it. >> We take every every opportunity to try, like you said,
084to try to prevent it and put put a plan in place. >> And this has been sent out to all district um stakeholders. uh send it to the city of Trotwood and they've shared it on their their site as well. I'm gonna send it to um the the newspaper. I'm going share that with them. >> I'll share with them in the morning and uh we'll see Friday night. We're excited. We think we got a good game and we don't want it to be, >> you know, we don't want to be distracted from what's going on on the field for uh for silliness. So, This is what we got in place. >> Thank you. >> All right. >> Any questions? >> Questions. >> All right, that's it. >> Next item up, treasures, comments. >> Okay. Um
085I I wanted to share just a couple of things. I was able to attend the OASPO fall finance update in Miamiisburg last week and um one thing that they mentioned is that there's still an opportunity for corrections to some of the things in House Bill 96 through the end of December and so OASBO and OSBA are working together. OSBA has a new leader and and they I guess they work very well together um to submit some items for corrections. So that's just something that we'll want to keep an eye out for. um some of the things we we think we know may change still a little bit. Um the other thing that I just wanted to say as a reminder with House Bill 96 changed the submission timeline for the forecast and changed the forecast
086from a five-year to a three-year forecast. So you will um be hearing a presentation of our new our board policy calls for a five-year forecast. And so what we'll we'll present that forecast and then we'll just take a year off to submit the three-year forecast to meet the requirement of the state. Um but you will hear that forecast next week and then I will need to ask for your approval at the first meeting in October so that we can meet the October 16th submission deadline. So, um, just what we're moving towards and this year because everything happened so late, it's an October submission, but starting next year, it will be an August and a February submission instead of November and May. So, um, it's an interesting timeline, but it it'll be a change. Um, >>
087and so, you know, you'll be you'll be hearing that that forecast next week. So, just just a heads up. You have any other comments? >> No, that's all I have. Thank you. >> Okay. Thank you. Superintendent comments. >> Okay. Just a few. Um I have provided all of the board members with a copy of the superintendent update for September 2025. Uh just a brief summary of of some of the things going on here in the district. Um I did want to give uh give you the heads up as far as couple of important dates here. uh for from my calendar uh the 8th uh we will begin our benchmark testing here in the district. Um the the 25th I will be meeting with uh the city manager to discuss uh some of the same things
088that that we heard here from Chad this evening and then vice versa some of the things that we have going on here in the district. Uh sharing um our our uh or just a summary of how how things have been going you know the first few weeks. also talking to him about our strategic vision and our plan and how that's coming along and I'll provide you guys some updates from that meeting. Also there uh in there are a list of the the dates going on in the building, things going on in the building for the month of September. Each building has a few things going on. Uh and as I stated in my summary, we're starting to ramp up. School is truly in session as you can start to see some of the things that
089are going on. And please feel free to attend any of those uh events if you uh if you have time and your schedule permits. And then attached to that are a couple of couple of the flyers that coincide with some of the dates. Family night at the middle school on the 25th. Uh grandparents day tomorrow at the uh at not the at Madison Park Elementary 11:15. second grade, third grade, uh 12 o'clock. I plan on stopping by tomorrow and and mix and mingling with some of the grandparents. And and I shared this flyer with you. I thought was kind of interesting. This uh the last flyer, it is uh pizza time. The Trout Madison girls basketball coach uh Jaylen Gilbert is um inviting all young ladies grades 1 through 12 to what she calls skills,
090drills, and pizza. And it's going to be a night of fun where they uh introduce basketball fundamentals and free pizza with kids. And what she's trying to do is uh introduce uh you know introduce basketball to to you know some of our our young ladies. Our our numbers in the um in the basketball the the ladies basketball program have not as been as strong as they were in the past. So she's really trying to make some uh some dedicated efforts to increase her numbers and and uh get kids young ladies interested in basketball. I thought that was a pretty innovative pretty innovative thing to do. And uh I I have shared this uh throughout the district and I wanted to make sure I shared it with uh with you guys this evening. And the last
091item I have I stated last board meeting I was going to share uh with the board and update you guys just on enrollment through the next you know at least through this month and where we are. Um and this is the email train that we started the the 13th. Uh and those highlighted numbers are where we are where we were uh each of those dates. And if you look on the second page, you can see that enrollment is down just a little bit, but that is kind of the es and flows of of the first couple weeks of school. So from the 20th we were at 2608. Now we are at 2522. So roughly about 70 students that are either filtering their way out that have withdrawn uh that have um left the district that
092or that are no-shows. But I I anticipate that number going up again once uh you know once we get all registrations in and then going down and that that's just kind of how it happens throughout the year. But, uh, one of the things that I thought was, uh, was some really good data and I wanted to share with you was the the last two blocks. They're the same block of information, but what what it does is it shows you how many students are actually in the district, >> in our seats, in our building, and then how many students are in our district but enrolled or attending other schools >> that are not in our district. And as you can see, our current number on our role is 2522, but there are 466 kids >> that
093attend whether it's a private school, whether they're open enrolled to other schools, whether it's um CTC, whether using the autism scholarship, whether they're on a voucher, etc. So, you know, there almost 470 kids that are inside our district that are attending other schools. So that gives us 22988 2,988 kids that Trotwood Madison City Schools is still responsible for. So when I say that 2522 that is the 77 or $7,800 that we receive, but that $466 is that $7700 that goes somewhere else. And when you talk about, you know, 466 times, you know, almost $8,000, that's a good chunk of money that uh that is uh that leaves our district on a uh on a yearly basis. And maybe that coincides with why vouchers hurt Ohio is is important. >> Interestingly enough, it's almost the exact
094number that the grants that we can use is 3,634,800. >> Wow. >> So, and and I'll be, you know, I'll be frank and say that, you know, there are there are some some parents, some guardians that they're not going to send their kids to public school >> regardless, you know, that's just not what they do, you know. But there are also some some parents out there that I truly believe we have to do better at marketing ourselves >> and making them understand and showing them what Trotwood Madison City Schools has to offer. Um, you know, if you if you never had your kid in public schools, you're not going to bring them back. But if you're teetering on why or you know, somebody's thrown out you know, a uh some a shiny object and show
095said come over here and we have not done that. I uh I think that um I I think we we have to kind of refine how we try to recruit some of these kids back. And I and I'm going work with uh Mr. Nadier specifically and some some other uh some other folks within the the district to try to figure out who these kids are, who are the kids going to charter schools, who's going to, you know, charter schools. And I'm not going to mention them by name, but who's going to charter schools that are in our community? You know, who are these kids and why did they leave? Because I want to know why. You know, we need to find out why. Because if you got some valid reasons, then we we get that.
096We understand. But if there's no validity behind it and it's just because it was closer to us or, you know, it's, you know, I live in this apartment complex and my kids can just walk right to school. I want to make sure that the product that we offer is >> Worth getting on the bus. There you go. >> Some people may be um some parents may feel because it's a low performing >> Yeah. >> district. >> And that's true. >> I've had that conversation with a couple parents and grandparents whose um children attend charter schools >> and or private schools, >> which is always a a contradiction in a sense because >> you know a lot of the charter schools the majority of them are not performing any better than >> now there are some
097>> right >> there are some there are a couple out out here that that are doing better. There are some >> but we also have to take in consideration that some charter schools may have 36th graders when we have almost 200. Mhm. >> So it all comes back to what what we expect from ourselves and what we expect from our kids and what we expect from our staff and our parents too. So ultimately we're going to put and we and we did this several years ago. Mr. Nadier and I were part of part of a process of recruitment initiative to try to find out and get some data and some information about why folks are leaving. Mhm. >> And I think once we start that process, why they're leaving and then making sure that they
098understand you matter and we have it and it can happen here, maybe we can go about getting some of these kids back. And >> that's my two cents. >> I do have a question because out of 466, I believe it's 111 students at CTC from Trotwood. Is that in that number? >> I believe so. Yeah. And again, those those kids, those CTC kids, we do get a portion of that money, but we we only get maybe a third. >> Okay, >> something like that. Maybe a third. >> But there are also kids that open enroll to other districts. Our biggest number of kids of open enroll out I believe is new lemon >> and a lot of those kids live out here and it's just it's closer to you know closer to the thing. >>
099So we're we're going to sit down and we're going to have some conversations and we're going to try to find out who who some of these folks are and then uh work on a plan to just make an outreach. >> All right. Thank you, Mr. Howard. >> All right, that's all I have this evening. >> Now, we're at the part of the agenda that asks for board comments, and we'll start with Mrs. Harrington. >> I just want to say thank everybody for the great job that they're doing, continue to do the work that you guys do. Um, that's all I have. >> I wasn't expecting that. Mrs. Kilgore. >> Um, I just want to welcome back the students and staff. Uh, welcome Mrs. Adams. >> Um, it started off a great year for me and
100my family. So, just welcome back. That's all I have. >> Thank you, Mr. Lumpin. >> I mean, the spirit of keeping it short. Go Rams. Springfield. That's all I got. >> All right. Vice President, Mr. Simmons. Um, I concur with the rest of my um, board members. Um, it's been great to see all the wonderful things that are going on in this first three weeks. Um, and looking forward to an awesome school year and looking forward to a win over Springfield tomorrow. And I'll keep it short as well. >> Yes. Goals. Okay. Um, I concur. I just wanted to say that um, I just think that we are off to a good start. Um, I like what I'm seeing with the schools, um, the ELC making the connections, the, um, the self-care. I I really
101thought that that was really awesome for our students and I'm thinking that they will really benefit from that self-care. Um, so I look forward to a lot of new and exciting things from all all the schools, um, all the school buildings. And lastly, I just wanted to say, um, this I wanted to just say this to the community. If you have an issue or a concern, please come to the school board meetings, um, contact the administrators or the superintendent versus going to social media. If there is an issue, sometimes we don't we we're not even aware of it until it hits social media. So, respectfully, would you please come to the school board meeting to address any concerns? Contact the superintendent or the administrators of the building. I'm looking forward to a great win tomorrow
102as well. Last week's game was phenomenal. Um, so and with that being said, >> go Rams. >> We will not be entering into executive session. So I will need a motion to adjourn. >> I motion. I'll second. >> Mrs. Adams has been moved and second. Would you please call the role? >> Yes. Mrs. Currington? >> Yes. >> Mrs. Simmons. Yes. >> Mr. Lumpin. >> Yes. >> Mrs. Kilgore. >> Yes. >> Mrs. Cherry. >> Yes. Motion passes. Meeting adjourned. >> Now that's how you got to meet before 8:00. >> Mrs. Potter here by you guys. >> Everybody wants to get home. One.