001Welcome to Thursday, June 5th, 2025 special meeting. This meeting is a meeting of the board of education and public for the purpose of conducting the school district's business and is not to be considered a public community meeting. Miss Allen, would you call the role? Yes. Mrs. Cherry, yes. Mrs. Currington, yes. Mr. Lumpin, yes. And Mrs. Simmons, yes. Right. Can we now stand for the pledge? I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. Next, our mission statement will be read by our vice president, Mrs. Simmons. The mission of the Troutwood Madison City Schools is to graduate all students prepared to excel in a global society with a commitment to a lifelong learning by
002guaranteeing a challenging curriculum facilitating by an innovative and dedicated staff, community participation, and state-of-the-art resources, and a stimulating atmosphere. Thank you. Next is I need a motion to adopt the agenda. A motion. I'll second. It's been moved and second to adopt the agenda as present. Miss Allen, would you call the role? Yes. Mrs. Currington? Yes. Mrs. Simmons? Yes. Mr. Lumpin? Yes. And Mrs. Chair. Yes. Motion passes to adopt the agenda as present. Item two. Are there any public comments for the purpose of rehiring or retired employee Michael McCrae? Did anyone fill out anything? Um, I don't have anything as of yet. Okay. With that being said, we'll wait for 3 to 5 minutes before we move on. Okay. We don't appear to have any comments. So, at this time, I need a motion to adjourn
003the meeting. I'll second. It's been moved and second. Miss Allen, would you call the row? Motion. I'm sorry. Hear second. Mr. Lumpin, yes. Mrs. Simmons, yes. Mrs. Torington, yes. And Mrs. Cherry, yes. Motion passes. Meeting adjourn. I fully support you. the work session meeting. This meeting is a is a meeting of the board of education and public for the purpose of conducting the school district business and is not to be considered a public community meeting. Miss Allen, would you please call the role? Mrs. Cherry. Yes. Mrs. Carrington. Yes. Mr. Lumpin. Yes. Mrs. Simmons. Yes. And Mrs. Kilgore. Yes. Now, may we stand for the pledge? I pledge alce to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for
004all. And next we will have our mission statement read by Vice President Mrs. Simmons. The mission of the Troutwood Madison schools is to graduate all students prepared to excel in a global society with a commitment to lifelong learning by guaranteeing a challenging curriculum facilitated by an innovative and dedicated staff, community participation, and state-of-the-art resources in a stimulating atmosphere. All right. Thank you. Item E, adoption of the agenda. I need a motion to adopt the agenda. But first, are there any changes to the agenda? Yes, there are a couple changes this evening. The first change uh under superintendent items, I would like to replace the current item A with a new item which will be she keeping I'll just make sure Miss Allen's got I got I have recent May 1st personnel agenda. That will be
005item A. And then Item B will be approval of the May 1st personnel agenda. And the first one still has to be approval. The the first one has to be right. Correct. There needs to be a vote on the initial resention. Rescension. And then B will be approval of the May 1st personnel agenda. And then item D under discussion items. That will be a new item as well. under discussion items that will be discussion of the July 3rd board meeting. And the last item under back again under superintendent items which will now be item H will be the amendment to the June 5th, 2025 personnel agenda with the adding of an additional staff member for hire. And I will share all of those agendas with the board uh once we get to to those agenda
006items. And that is it as far as changes are concerned. Okay, we have heard the changes to the agenda. I need a motion to adopt the agenda with changes. I'll move. I'll second. Miss Allen, it's been moved and second. Can you call the role, please? Yes. Mr. Lumpin, yes. Mrs. Simmons, yes. Mrs. Currington, yes. Mrs. Kilgore, yes. Mrs. Cherry, yes. Motion passes to adopt the agenda with changes. Next, we have presentations. Our first presentation, first and only presentation this evening is always uh one of those enjoyable opportunities and events that we have to recognize one of our staff members. This evening we have some gentlemen from the Air and Space Force Association chapter and they will be recognizing their state their identified state teacher of the year. This is Annette Larson. So you gentlemen can
007come up to the podium and come on up please join me. Try to stand away so we don't have our back seat in particular. Um thank you so much for allowing us to be here this evening. is a pleasure and honor for us. My name is Carl Scher. I'm the vice president for education in the chapter. I have with me here Jake Porter who is our president of the chapter and I'll get in a few minutes to talk about our 501c3 and what we do. He'll hand it off to David who is the state president for the Air Force Air and Space Force Association. Uh and he'll have to say a couple things. And we also brought one of our sponsors. We have here Bill Lyister. uh we can't do what we do which includes
008providing grants to schools. We provided a grant to try the bathroom as well as some money and funding and other sorts of things to support STEM education without our great sponsors. And so we wanted to have one of our sponsors here tonight just to say how how pleased he is to be a part of it. So with that, I'm going to step aside and let Jake say a couple of things. All right. I'm Jake Porter. Uh tonight just a minute about the aerospace school association. Back in 1947 when the board guys by the name of Jim Dittle and and folks like that got together and they realized they needed a lot of help on the public side of the advocating for supporting the airmen that were involved in our air air and space forces association
009which never happen. So they formed the air force association and our primary mission is to advocate for our airmen to support our airmen and our families and the one we really learned was for our nation to be strong. We need science and engineering to be strong across our society. So education is one of our primary goals for the airspace for association. We have a teacher of the year program. So this starts with our local chapters which I represent. It goes up to the state level which Mr. Babcock represents and then there's a national level competition. By the time you get to the national competition, you end up with the most stellar educators you've ever seen. putting together programs, getting grants, folks who really care about their kids, not just in their local classroom, where they
010reach the point where they are going to local conferences and sharing with other teachers how to educate. They're going to across the nation or across the world in this case. Uh actually showing other teachers how to be better educated and how to get our kids booked on staff, how to keep our nation strong, how to be good citizens. So we are thrilled to recognizing um Mr. Trophy and uh we're going to spend some time with you and your family at the air show because we want people to see this is what good teaching looks like. This is what meeting people are excited about looks like. So, thank you for letting me come and just talk to you. It's an honor. And like I said, I'm Dave, the state president of the Space Force Association. It
011truly is an honor to be here tonight as we recognize an exceptional educator, and I do mean exceptional, for all that she has done in the world of STEM education and bringing and instilling in our kids, not only shaping their their mind, changing their mindsets and how they how they work and how they learn, how they grow to be students and then future leaders in country that just exceptional job. Looking at that nomination, it was clear she was a strong then we saw all the other candidates not only here from the chapter level but across the state of Ohio and she was head of field. So it really is an honor to honor her tonight. So on behalf of the state of Ohio and all the chapters representing Space Force Association, we would like to
012present with you to you this trophy for being Ohio State Ohio teacher. Miss Larson, you got anything to say to almost. Oh, okay. Oh, okay. And really quick, I represent the local company VA systems, which is a large defense company around the world. Uh but more importantly in this situation we are truly honored at the opportunity to sponsor the local chapter and the state and at the national level the air for air and space association in their mission to not only support STEM education but also those educators that that are essential for making that happen. It truly is an honor to help support this local chapter and truly is amazing to to read your resume to read the bio and packages. You're doing amazing things. I come from a family of educators and truly this
013is truly a blessing for this. because of our great sponsors that we we have a check for you and this is just a start of all the goodies that will be coming by virtue of her winning at the state level. So jump out here. Now, well, first of all, thank you very much for this award and I extend a thank you to the board of education. Thank you for supporting STEM. It is, as you've heard these gentlemen share how very is very important it is for students to have the opportunities in science, technology, engineering, and mathematics. And I'm telling you, Trowood Madison City Schools stands above the rest by having Daniel in the fourth and fifth grade building working with the teachers all the teachers in the building. We are extending out and helping support
014those teachers in STEM education and that and extending that into the second and third grade level. They need that. They also need opportunities to see what's available for careers. Um, what I have been trying to do is we're in Dayton, Ohio, the aerospace industry, I think of the world. Can I say the world? Works for me. Sure. And um, we're preparing our students to be in that workforce. So, we need for them to understand what's available in the future for them. And we have, right, brilliant. We're doing challenges in the classroom. They are so creative and come up with so many different things and collaborating great. So, thank you. We would uh we would ask that our board of education takes a picture with everybody if you guys don't mind. Yeah. Yeah. Love it. All
015right. We certainly want to thank the board as well just for hiring and having great teachers why they have some of the teachers that you have out here. It's amazing that you do that because it is trouble medicine is a place to be recognized and a place to be recognized when it comes to education. Thank you. Over here still. Yeah, I I think they're fine right there. Yeah, this is that's not going to work. [Music] That's a challenge, right? Thank you very much. Thank you, gentlemen. All right. [Music] find out. Like I said, we going to find out what that what that is, what that what that process is. All right. Right. Once again, we uh definitely want to thank the gentlemen from the um Air and Space Force Association for coming out and Miss
016Larson. All right. All right. That's awesome. Miss Larson doesn't even know. She might have just earned herself a five minutes at the opening day ceremonies. That's what comes along with some of these awards sometimes. Keep it up. Keep up the great work. Proud of you. All right. All right. It's back on you, miss. Again, congratulations, Mrs. Larson. Next, we will have our treasures report. I have a couple things this evening for one for action and two for information. And the first one for information is under 3A and is the May 1st, 2025 work session meeting minutes and the May 15, 2025 regular meeting minutes. And again, that's for information. We will I will ask for your approval on the June 26th meeting. The next item is item 3B and I am asking for asking for
017approval this evening. This is a resolution to establish a new fund and this is fund 70 and fund 70 is used to um for capital projects. We have always had capital projects but we wanted to do um something a little different so they could we really could um hone in on what those capital projects were. The example of some of the capital projects would be to buy new buses to um provide new roofs for all of our school buildings and also to provide um new asphalt or to to upgrade the asphalt at the new building. So this evening I'm asking for the board to approve that we set up a new fund fund 70. I'm doing this for action today because on June 26, we will um close out our FY25 school year and we
018would like that fund 70 to be part of the appropriations. Okay. Does anyone have any questions? No questions. So, I need a motion to approve um the setup. Let the new set up for the um capital project 70. I motion. Second. It's been moved and second. Miss Allen, would you call the role? Mrs. Kil Mrs. Kilgore? Yes. Mrs. Currington? Yes. Mr. Mr. Lumpin, yes. Mrs. Simmons, yes. And Mrs. Cherry, yes. Motion passes to establish set up a capital project fund 70. The third item I would like to present, and I'm going to try to go not real real fast, but try to go through this um pretty quickly. Um we received um our financial health indicator report for FY24 from the auditor auditor of state. It was in the paper. Our name wasn't specifically mentioned,
019but it was in June on in the June 1st Sunday's paper. And I thought this would be a very good in um opportunity for the board for me to go through this. And I said it's 17 indicators. And I'm not I'm not going to go specifically. I'll go very quickly. But what it is is that they um rate us on um actually it's 15 indicators. Two of them are not applicable to school districts. And I wanted to um let the board know what our final report looked like. So in front of you, it is this multicolor report that I set in front of you. And um Eric, would you put the the report on? Yeah, you have it on the screen. Okay. So you as you can see 1 through six are green and 11
020through 17 are green as well. That means that everything is is looking good. Um the report indicates what each one of these are. I'm just going to read them very quickly. The one through se six and 11 through 17. One u number one is a net asset position which was positive. Number two was the fund balance if it was positive. Number three is the net assets if they're positive. The number four is a change in the general fund fund balance and we got a green star on that. Number five is cash balance divided by the revenue. Um and we were within the the positive green on that one. Number six is the property tax revenue. Um it's not declining. We got a green um star on that one. Then I'm going to skip to 11
021through 17 very quickly. 11 is the condition of our capital assets. Number 12 is our debt expenses divided by our total revenue. And then 13 through 15 is the number of days that we can operate more than the 60 days. And obviously we at this point we can. Number 16 16 is liabilities divided by the assets which is positive. And number 17 is there's no budgetary non-compliance findings on the audit report. And I always come back with you guys when uh we they do our audit. And obviously we um received the the highest audit award this past year. So number seven and number 10 are black. They are not applicable. Number seven is income tax. We do not have an income tax. And number 10 is not applicable to anything or to any school district.
022So those are two black. The two red are number eight is deficit spending. We've talked about deficit deficit spending forever. And here and um for FY24, we did have deficit spending uh um $713,000. So we um received a red critical outlook. And what that critical outlet look means is that it's just giving us an idea that this that's something that we need to really look at. And we've talked about that as we talked when I u presented the five-year forecast. And number um nine is a shortage of in revenue. Same thing to cover the expenses. So they divide the revenue divide by expenses. I did a very quick calculation. We were 98% that ratio is less than 100% and that gives us a critical outlook. So what I wanted to do again is just let
023the board know what this is. And when um individuals come up to you guys and talk about you your own financial health indicators, you'll know that we have two red and the rest are black. And so um I just wanted I'm sorry. The rest are green. Thank Thank you, Miss Silver. The rest are green. And um so you know, I don't know if overall rating too, you know, two out of whatever. Um so I just wanted to let you guys know that and be aware of this new system. And this new system just came into effect. They have never done it for school districts. They've done it for um townships and cities, but they have not ever done it for school districts. So, they've just implemented this whole rating system just recently. So, they um
024so I just said this a final 2024 report. So, we will get one again next year for FY25. And that was just like I said for information. And that's all I have this evening. Are there any questions? Okay. Well, then next we will move into superintendent report. All right. Thank you. The first item is superintendent item A, the amended item, which is the the resention of the agenda from May 1st. I have a copy of that agenda for everyone. I am asking the board to vote to resend that agenda this evening. So, make a motion. Yes. Mhm. I need a motion to resend the May 1st personal agenda. I move. I'll second. Miss Allen has been moved and second. Would you call? Yes. Mr. Lumpin? Yes. Mrs. Simmons? Yes. Mrs. Currington? Yes. Mrs. Kilgore? Yes.
025And Mrs. Cherry? Yes. Motion passes to resend May 1st personnel agenda. So item B, amended item B is a vote to approve the May 1st personnel agenda at this time. And there are no changes to that personnel agenda. There are no changes. I need a motion. Make a motion. I don't know who said first. I'll second. Who made the motion? Carrington. Mrs. Simmons. Yes. Miss Simmons. Second. Okay. Mrs. C. Yes. Mrs. Simmons. Yes. Mrs. Cington. Yes. Mr. Lumpin. Yes. Mrs. Kilgore. Yes. And Mrs. Cherry. Yes. with the exception to abstain from number 20. So motion passes for the approval of the May first personnel agenda. Okay. Are there any questions? All right. Um the next item is now will be identified as item C and that is the approval of the new textbook adoption. This
026is the actual approval of the textbooks that Miss Murdoch and her team reviewed uh last meeting. I am asking for action on that tonight so we can go ahead and purchase those textbooks. So, I need a motion to approve the new textbook adoption. It has the information has already been presented to us. Are there any questions? I need a motion. A motion. A second. Miss Allen, it's been moved and second. Will you call the role, please? Mrs. Carrington? Yes. Mrs. Kilgore? Yes. Mr. Lumpin? Yes. Mrs. Simmons? Yes. And Mrs. Chair. Yes. Motion passes for the adoption of the textbook. Okay. Thank you. The next item I have on the agenda is now item D and it is the approval of the emer emergency purchase to repair the fire suppression system at Twood Madison High School.
027If uh you guys remember, we discussed ear a little earlier earlier in the year that the fire suppression system at the high school um had failed and we initially went through our insurance provider and filed a claim. The insurance provider came back Monday with the claim information. They are only going to provide cost for the current market value of the old fire suppression system which is $29,000. So the district will now be responsible for the balance of replacing the fire suppression system at the high school. What we have to do because the fire suppression system is out of code. The old fire suppression system is out of code. all new suppression systems that are put in buildings now. They have to have a voice notification module and they also we also have to update our
028module that connects to the first responders here in the city. So, the fire marshall allowed us to finish the school year with the fire suppression system down. The actual fire alarm still worked, but it no longer contacted the first responders. to no longer contacted Trotwood fire. So, he allowed us to finish the year with the understanding that we have to get this replaced by August 1. We have to get this work done by August 1. So, we um waited for the insurance company to come back. They came back with their 29K. So through our 034 funds, which are replacement and repair funds, we are going to purchase the s purchase and install the new system through Garber Electric, which is a local company here in Clayton. They will come in and and rep replace the
029system at uh the cost that's identified in the um in the document. I think it was up to 1:30, but we're anticipating it being right around 117 130 with in the event there are any ancillary cost. This is being asked for approval tonight because of the nature of this piece of equipment, the nature of this installation under Ohio Revised Code. This is not subject, it does not have to be subject to public bid. And if you look at my letter, we did uh process this through our our legal team and they uh put a they put a uh resolution together for us as well. Once you guys once you guys approve this tonight, we'll we'll get that resolution passed and then we'll move forward. But the reason that we're moving forward on this and I'm
030asking for approval is because it has to be done by May 1st. I mean, excuse me, August 1st. and with the understanding of what's going on with tariffs, what's going on with equipment, putting out for public bid will take at least three or four weeks. And uh we just we just do not have the time and we have to get this done prior to the start of the school year. So I'm asking for action on that tonight. I know that was a lot of e a lot of information. If you look on your attachment, I have the copy of the the letter that I'm requesting. I have a copy of the the quote from the from the uh the local company. And in that letter, I also have a um a statement that outlines the
031um the information from the from the fire fire marshal Marshall Hers here in town. Right. I know that was a lot of information, but I just want to make sure we clarify why it was why it was essential in regular time, regular situation. Without this time frame, this would be a project we would put out for public fees. But under these circumstances with the with the uh director from the from the fire marshall, we got to get this done before we put it to a mo a motion for vote. Does anyone have any questions? Questions? Sure. Okay. Okay. So, I need a motion to approve the emergency purchase to repair fire suppression system. I'll motion. I'll second. It's been moved and second. Miss Allen, would you call the role? Mrs. Simmons? Yes. Mr. Lumpin? Yes.
032Mrs. Currington? Yes. Mrs. Kilgore? Yes. And Mrs. Cherry? Yes. Motion passes to approve the emergency purchase. Thank you. So just for your information, I am going to as soon as we have break, I'm going to text the supervisor of uh maintenance and he is going to call the representative from Garber and they are going to order the start ordering the parts tonight so we can hopefully get those in and get that done. All right. Thank you. Thank you. Um the next item I have is for information. It is the is this one for information? Let me double check. Yes, this is for information. this approval of the girls overnight volleyball volleyball trip from Mr. Smith to the summer spectacular in Sandusky, Ohio on July 24th through 26. The team will fund raise, receive assistance from
033the athletic department, and gather parental contributions to cover all lodging and meal expenses for both the coaching staff and the team. And this is for information. Uh if you look at your attachment, you see the letter from Mr. Smith. There is a copy of the agenda for uh the the event and a schedule of what the the young ladies will be doing in July. All right. The next item which will now be item F is request for approval. It is for information as well. approval of the special education model policies and procedures. This is a update uh from April that we need to get the board to approve. A lot a lot of the information is just some technical langes language some technical changes. So if you look at your attachment you will also see
034those technical changes and we need to get that approved upon our next meeting as well. Okay. Okay, the next item is item G, which uh is a donation from Corinthian Baptist Church and Joe Colin to our care closet here in the district. Corinthian is donating $50 from uh from excuse me from Corinthian to the care closet. And the next donation is from Joe Colin and he is this memo is to acknowledge receiving of bags to be distributed to the care closet and we are accepting those donations on behalf of the the care closet and that is for information as well. And item H, the last item is request for approval of the June 5th personnel agenda with the amended addition. There you go. If you look on page two, number 37 is the appointment of
035a teacher. K1, we are adding this individual because before she could resign from her current position, she needed to be board approved in in her new district. So we're adding her so we can get her get her approved, get her onboarded and get her in our system. So that is the only change item 37 the appointment of that individual. Other than that, the uh separation of services as normal, the licensed appointments through 41, the license continuing contracts and the appointments of changes in salary through 54. And other than that addition, this is the same personnel agenda that was shared with you guys uh either Friday or Monday. Are there any questions? I need a motion to amend the June personnel agenda. I have a motion. I'll second. Miss Allen has been properly moved to second.
036Will you call the role, please? Mrs. Simmons, yes. Mrs. Kilgore, yes. Mrs. Currington, yes. Mr. Lumpin, yes. And Mrs. Cherry, yes. Motion passes for the amendment to the personal agenda. Next up, item five, discussion items and updates. Okay. Uh there are a few uh discussion items uh with the notation that we did add item D and Miss Cherry will be moving through item D today. She'll be having that discussion with you. The first item that was forwarded to me was the um summer school enrollment. I provided you a document in your folder, your uh your file folder identified as document A. It is a um it is a document that identifies the enrollment of of summer school to date. I've also provided you with the second page where we were last meeting. You know, I
037know there was some discussion about the number of students that were enrolled in summer school, and I said, "Well, you need to wait it wait until those fourth quarter grades are finished and finalized." And as you can see, our our enrollment has has jumped up significantly. Uh especially in uh middle and high school where last meeting at high school, we had we were only at 19 and now we're at 139. Um, for 6 through 8, we had only 40 kids enrolled. Now we're at 119. And K5, we had uh 60 enrolled. And we're we're still we're still at 60 with that with that program. Uh, I want to be intentional to make sure I share with you that our high school program starts on the 9th and grades nine and 10 are prioritized. there is
038a very intentional focus to address our freshman and our sophomores that are that are off track. And um I think the high school uh administration and the high school counseling staff did a very good job identifying and um getting to those kids and to those families to to uh really get them get them to understand how important it is to get to get caught up. So, we are um yeah, we're waiting to see how, you know, how that works as far as the number of kids that complete, but 139 kids and you're only expecting 125 shows that uh there was some intentional effort to get those uh get those kids enrolled. and that graduation alliance at the uh at the bottom right now. We're still they're still finalizing those numbers as well, but that would
039likely be some of those kids, most of those kids that did not complete the requirements for graduation. I think it was 1921, something like that. I don't know the exact number, but we'll put those kids on Grad Alliance and hopefully we will have a summer or fall graduation here at the building for those kids. Okay. I want to thank Miss Murdoch for putting this together, getting this updated for me. Um, we started with uh K568 Monday and high school starts on on Monday. this upcoming Monday. Any questions about summer school? All right. Okay. The next item I have for update is item B, which is just the update in regards to our participation in the Athletic League with Dayton public. I uh I believe I blind copied everyone or may I think I blind copied
040everyone on the letter that we sent to to uh Dayton public schools. I've I've included a copy of that letter in in your file in your folder, excuse me, that just um informs the uh administration of Dayton public schools that we will not be not be participating in uh in the league um this year. and we're just going to kind of withdraw our interest at this point. We um we have had some follow-up dialogue. You know, we're not we're not saying that that door is all the way closed, but man, it's it's barely cracked at this point. Uh we we just feel uh and through the conversation that I've had with you guys and the conversation I've had with uh with the individuals at Dayton Public Schools, we just don't feel right now it's in
041the best interest of our community and our students to uh to join the Dayton Public Athletic League. There there's still some internal things that they're working through uh on their end. And uh we we thought we were at one point and we just kind of find out that our our thought did not line up with with with their thought and their reality with uh with regards to where we really are. So I just wanted to share that letter with you guys and let you know that we have officially uh withdrawn our our interest in our membership. Any questions on that one? Mr. Smith is in the audience. Mr. Smith, you have any anything to follow up with that or? Okay. Right. All right. And the last item I have is is one that I would
042like to share with the board. If you've heard me say a thousand times, some people have, that I'm not a big social media guy, but if you look at C in your folder, we did receive our social media report from Allerton Hill and they provided a lot of good insight and a lot of good information that de debunks my my belief that social media is can can be a positive. positive thing for uh for the district. Uh I feel some type of way about it, but it it's not how I feel. It's about what's best for the for the kids and in this district and this community. So, uh, the first thing that you see is in your packet is a letter from from Cindy Smith, who is a representative from, um, from Allerton Hill.
043And she just talks about the excitement and the growth that we have seen through um, our social media platform that we have. And they provided a comprehensive report and there just a few things that I want to highlight. uh they gave us understanding social media analytics because of course I've asked all these questions because I just think social media sometimes can become a place of of just neg negative thought and discontent but it's also a place where you can really uh you can really share your story and in essence that's what we've kind of been doing. So, if you read the letter and then you look through the um you look through the packet of information that was provided just from what they call a 30,000 ft view where we are with our audience, almost
0446,000 people that we've connected with. We've doubled plus our impressions, uh, our engagement, our post, and just a lot of general information about why our social media has become a a shining point in in our attempt to continue to share our message. And if you look at the you look at the the the slide that's up there on the screen now, it talks about just the amount of people that we've connected with and how our just in general impressions have gone all the way up to almost half a million and our our post and our comments have almost doubled. uh engagements plus 20,000. What what's impressions is that I think impressions are like if you like it or if you like it or Yeah. And one of the things I wanted to highlight is just
045the top posts by view and those are our four top posts by view. the um the news about our head coach who head football coach being recognized as uh one of the Ohio State coaches of the year. uh National Principal's Day with Miss Sterner, of course, our graduation pictures. And look at there, Miss Allen. Really? And and her uh you know, her congratulations for recognizing her for retirement. And then the uh the post of uh one of our former Troutwood Madison grads, uh Ryan Allen, and her story about uh going through the College Promise program. So those were our top posts by view. But you look at the number of people. I mean almost 15,000 people looked at Miss Allen retiring, you know. So that's that's pretty cool. And then again, these are some of
046the other uh top post views. Of course, Miss Allen, the graduation. That young man in the middle is the rest wrestler Jordan. I can't remember his name. Jordan Banks. Banks. Jordan Banks. He got 6,000 views. That was our band performing and then uh that was I think STEM maybe STEM day at Madison Park. Those are other things that but I mean 13,000 and it may not be 13 thou,000 individuals but 13,783 people looking at a story that we post. I think that's that's pretty outstanding. So, of course, our goal is to increase engagement. And, you know, this just kind of sums up some of the things that we've been doing and some of the things that we've uh that we focused on. I think the attendance video is also one that that got a lot
047of um that got a lot of views. And then here are some of our next steps. And I'm not going to read all of that to you because I provided that information to you in the packet. So, uh of course, those are our individuals. So, I say all this to say I I guess I am now a believer in social media. You know, you you you won't see my face all over social media. Uh because it's not definitely not about, you know, not about my face. It's about what's what's going on and the great things that are going on in this district. Miss Larson's face will probably be there in the next couple of days, so get ready for that. But uh we are really going to continue to contribute to this platform. And I
048will say that when I was in Cincinnati at the at Xavier and we were at the um we were at the regional semi-final game, a guy came up to me uh he saw my Trotwood stuff and he actually we actually went to school together years ago uh in Cincinnati and he said, "Hey man, your social media is is is buzzing. you guys are doing a really good a lot of really good things out there. And so that again that kind of just proved me wrong. But uh I just wanted to share that information with you guys uh with regards to that. And then tying this to the new website that we're that we're working on. We're really excited about Tribal Madison's platform and what's going on. Miss Murdoch and Miss Anderson have been working really
049hard on getting that website together and we're hoping to have that up and running here soon. And as soon as we get that up, we'll we'll we'll bring that out. So, kudos to Miss Murdoch. Kudos to Miss Anderson for Miss Anderson really works uh diligently with social media. She sets a meeting time and uh I meet with them and they ask me questions. I show up and we go from there and they kind of put it all together. Uh Ashley and Anderson and Carrie Rankin is our is our um our contact through Allerton Hill. So, I didn't know much about Allerton Hill other than just the initial meetings that we've had. But at this point, I am I am confident in saying they are making the money that we pay them. They're making their money
050up. Now, it may be a tad bit too much and we're going to try to work on that. But I I think what maybe what we weren't doing was giving them more to do. And at this point, I really think we are and and they're excited about a a whole lot more things. And and on July 1st, I got some really good stuff going on with them. I haven't even I haven't shared that with everybody yet, but we're going to get that together and I'll let you guys know, right? Okay. And those were the update items I had. Now, uh Miss Cherry has item D, uh discussion of the July 3rd for you. Yes. Um so um the we normally have two meetings in July and so we going we've discussed um not meeting July
051the 3 having a board meeting on July 3rd and just having one board meeting in July which would be July 17th. Does anyone have any questions or want to read it? Okay. All right. Next is our treasurer comments. I in front of you um placed my treasures update for today, June 5th, 2025. And there were a couple of items that I wanted to share. Um the medical dental and vision renewals came out and I was really happy to say that our district um our it's called loss ratio and what they do is that's claims versus um how how much we pay out. And we were able to ours is low and we were able to maintain a 2% renewal rate. and other districts, and this is over 100 districts, um the rates range from 2%
052to 6%. So, we were on the low end, and I thought that was amazing uh that we were able to to do that. Um just an FYI on our transition plans, um my last day, of course, is July 31st. Jill and I have been working um almost daily probably just on just different things that come up. probably in July, I'll have her probably sitting next to me in July for the last meeting, my last meeting, and have her sit next to me and just really look at what what I do and how th those things are. And then, um, I just wanted to let you know that we are starting the budgetary process. And what that is is that we, um, you guys approved a five-year forecast. And what we try to do is u
053meet with all of the um schools and the departments so that their budgets will align with the five-year forecast. And so Jill, myself and and the superintendent will be meeting with the schools starting on Monday, July 16th, and we're going to work through that process. And then at the bottom, I just had a couple vacations and then of course we're Junth holiday and then our rescheduled meeting is um our last meeting is June the 26th and the last meeting in June. So that was my report and that's all I had. Any questions for Mrs. Allen? And next we will have our superintendent comment. Okay. I I do have a couple items this evening. First, um I have provided a copy of the superintendent's update on your uh on your folder as well. Um just kind
054of sums up everything that's going on here in June. Uh reminds everybody how uh successful and and and great our graduation ceremony was. I thought it went pretty well. A lot of meetings, a lot of different things going on. And of course, as far as building updates, just letting you know when when uh and how long summer school will be uh at Westbrook Village with the champions program, middle school and the high school. Westbrook Village and the high school are Monday through Friday and the middle school is Monday through Thursday. So, um please take a minute to read that at your leisure. Again, as always, if you have any questions, uh let me know. The next item is uh correlates to item D in your folder. Goodwill Easter Seals Miami Valley has uh invited me
055to be on the board of trustees and I have tentatively accepted as long as the board of education is okay with me spending an hour uh maybe once a month, once every other month attending the the trustee meetings. I definitely believe it's an opportunity for um for myself and uh for Trial Madison to be a part of a um part of an entity that does a lot of good here in the community. And as long as the board is okay with that, I will uh I will accept that invitation on uh on on tomorrow. I'll just let them know tomorrow that I'm that I'm good to go. What I have provided you is a is a uh just a summary of the responsibilities that trustees have and then a list of the the meeting dates
056and uh the first full executive board meeting is uh June 12th which is uh next week. But if the board is okay with me, you know, spending that hour to hour and a half in these meetings, I will go ahead and and accept that uh accept that invitation. Everybody's taking a look at it. In informal, you know, yay or nay or good? I'm good. Okay. Everyone else? I'm good. Okay. All right. And and I did that because I just wanted, you know, to to to let everybody know that I'm I'm on your time. uh you know as far as my salary you know now rec you know recognizing the fact that of course this would you know definitely be a be advantageous to the board and and the community as a whole but I just
057wanted to make sure you guys are aware and anything that's relative to you know what's going on in the community I would definitely update you all right appreciate that okay uh next identified as item E in your file your folder is a list of all of the um summer feeding sites that are going on in the city of Triwood. This is our first what we would identify as fullervice summer feeding program. the first program since COVID full service program that we have had since COVID. The last few years we've uh we've you know taken some time to kind of rebuild ourselves, rebuild our staff and then this year we are really uh really pushing forward. at at our height, we served uh maybe 2017 18, we served over 25,000 meals in the summer. And uh
058we are really uh trying to get ourselves back up to those to those numbers. As you can see, we are all over the city of Triwood. We serve breakfast and lunch at several sites and then we serve just lunch at several sites and uh we we serve anybody from the age of 1 to 18. uh we not we don't serve a lot of one-year-olds but you know one to 18 so I wanted to share those with you uh there have been a few time changes but other than that that is the current current listing of our our lunch sites all [Music] right and last I I do want to make sure that I put in front of you a copy of the uh strategic plan and the revision of the strategic plan that we discussed
059on the board retreat on the date of the board retreat. That is a copy for you to for you to have a color copy for you to have. It's probably the second one that I'm giving you. uh around July 1st I am really going to start formulating the uh the strategic plan and what you know what our next steps will be as far as developing action steps with our team. Uh, one of the first things that we have done already is this week the administrative team, all of the principles and the coaches and the and the coordinators, well, excuse me, coordinators, not coaches. We uh were in a two-day PD for our um our commitment to professional learning communities. We had a uh trainer from Solution Tree come in on Monday and Tuesday and work
060with us to really identify uh strategy to get our buildings to fully engage in in the PLC process. All of our staff who attended received learning by doing. This is the fourth edition by uh Richard and Rebecca Defor. They are the founding uh founding fathers in a sense of the PLC. We're going to be working through this textbook and we're really excited about our our our last our our Monday and Tuesday, excuse me, our Monday and Tuesday training days and how the PLC and the strategic plan will work together to continue to help this district move forward. We're going to focus on our five core principles and we have three strategic goals and I'm going to be sharing this out with uh with the district. I'm going to be sharing this out with the with
061uh with the community. I'm going be sharing it out anywhere we can we can put it out so people know and understand what Tri Madison City Schools is is uh is about. So, I just wanted to make sure we started today and we reminded you that we talked about it a couple months ago and we're not going to forget about it. Right. Right. All right. That's all I have. Awesome. Okay. And that's for you. This going to be for you, Mr. Graham. Any questions for Mr. Howard? Board comments. We're going to start with Mrs. Carrington. I know I said that I wasn't going to say anything, but we didn't bet. So, but I do have to say a couple of things. First off, as always, I want to thank the most amazing staff, hands down,
062in the Miami Valley, we had three teachers in one year that were recognized on a national level. You tell me Trotwood doesn't have something good going on, I'll put the teachers up against anybody anywhere. So, congratulations, Miss Larson, um, Miss Kazzy, and Mr. Stone. I think that is just amazing. That speaks volumes. It does. Um, and I'm just like in awe. Like this this is amazing. So, um, congratulations to you. Tonight is your night. Um, Miss Allen, I know you're leaving in three more meetings, but do we have to say that every time? No, I can't like twice. We said it. Yeah, it's once. We know we know you're trying to get out of here. We We understand that you are on your way out, but um, no, thank you all. Um the graduation was
063amazing. It abs absolutely amazing. Um and it was just so exciting. The that room when you're down in that room with the graduates, it is like so surreal. All those little people just running around and the excitement with the teachers, the staff, the families. Um it just really makes your heart smile. So I'm just excited about everything that's going on in Trotwood. Um kudos to everybody. Okay, quick. Thank you, Mrs. Kilvour. Um, I agree with Mrs. Currington. Uh, congratulations, Miss Larson, on your teacher of the year award. What a great achievement. And also, um, to the 2025 graduates, congratulations. And that was an exciting experience for myself. Um, just watching the the students graduate and being on the stage. Uh, so it was a great pleasure and honor. So, I'd like to thank the board
064for that. Um, and just enjoy the summer and stay safe. Okay, Mr. Lumpin, congratulations to the teachers of the year. I think that that's amazing. Um, I got a chance to go to the STEM learning the STEM um celebration with my girlfriend. She was the STEM principal of the year and we were talking I was talking with Miss Cherry about learning. So, we really appreciate the work that that you're doing. Um, the graduating seniors, congratulations to you guys. The graduations went really well. Even the ones that we were costed at went really well with our eighth graders graduating, if you will, to the high school. So, a lot of exciting things going on with Okay. Okay. Vice President, Mrs. Simmons, again, congratulations, Mrs. Larson. Um your hard work and your dedication to our students here
065at Troutwood. We appreciate you. Um we appreciate all of our teachers and staff that work with our students every day. Um I know most of you are glad about the summer. Um take take a load off, take a vacation, do some self-care. Um because we're going to hit the ground running hard again already. I don't think Mr. Howard is sleeping at all because we continue to get emails. So, I want him to do some self-care as well and make sure that happens. Mrs. Howard, um, thank all of you and have a great summer. Again, Mrs. Larson, congratulations. Mrs. Kazzy, congratulations, Mr. Stone. Um, I just want to say we matter. We matter. You matter. And we're moving. We're moving on. and I like the direction that the district is um going. Um I just want
066to say congratulations um to our boys track team too. Um yeah, I just want to congrat them. Um also to the graduating seniors, but I also wanted to give a shout out to the parents who have enrolled their students in summer school. Um I think that that is that's a plus and just to show that you know they are ready and preparing um our our students for the upcoming year. Um so I just would like for you guys to have a safe and happy summer and like um Miss Vice President said do some self-care, relax a little bit. Um I thank you for your dedication to our students in the district. Thank you so very much. And that will be all. And now I need a motion to um enter into executive session to consider
067the appointment, employment, discipline, dismissal, promotion, demotion, or compensation of a public employer official or the investigation of charges of a of complaints against a public employee official. licency or regulated individual for BOE policy 0166 and OC12122G1 and to prepare for to prepare for conduct or review negotiations or bargaining sessions with public employees concerning their compensation or other terms and conditions of their employment per OC 12122 G4. Action may be taken. A motion. A second. It's been moved a second. Miss Alan, would you please call the role? Yes. Mrs. Simmons? Yes. Mrs. Currington? Yes. Mr. Lumpkin? Yes. Mrs. Kilgore? Yes. And Mrs. Cherry? Yes. Motion passes and we will enter into executive session at 6:35.