001Evening and welcome to the Thursday May the 1st Trotwood Madison work session meeting. This meeting is a meeting of the board of education in public for the purpose of conducting the school district's business and is not to be considered a public community meeting. Miss Allen, would you call the role? Yes. Mrs. Kilgore? Yes. Mr. Lin? Yes. Mrs. Carrington? Present. And Mrs. Cherry? Yes. Can we stand for the pledge, please? I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. Next on our agenda, we will have our mission statement read by Kylin Steverson. The mission of TRA and Madison City Schools is to graduate all students prepared to excel in a global society with a
002commitment to lifelong learning by guaranteeing a challenge. challenging curriculum facilitated by a innovative innovative and dedicated staff community participation and state-of-the-art resources in a stimulating at atmosphere. Thank you. And job well done. Next on our agenda, um, subject E to adopt the agenda as present or do we have any changes? I do have one change under superintendence report. I would like to add item I would like to, excuse me, I'm sorry. I would like to move item D down to E. And then for item D, I would like to add approval of the student code of conduct for the 2526 school year. And then subsequently D becomes E, E becomes F, and F becomes G. So can you repeat that again? Yes. I that's why I stopped. I saw you kind of writing down. Item
003D will now be approval of the student code of conduct for the 2526 school year. Okay. Then item D currently approval of the new Bethany Bethany Christ scholarship moves down to E. E moves to F and F approval of the personnel agenda moves to G. Okay. I need a motion to adopt the agenda with the changes. A motion to adopt the agenda with changes. I I'll second. It's been moved and second. Miss Allen, would you call a role, please? Yes. Mrs. Carrington. Yes, Mr. Lumpin. Yes, Mrs. Kilgore. Yes. And Mrs. Cherry, yes. Motion passes to adopt the agenda with changes. Next on the agenda is presentations. Thank you, Madam President. Our first presentation this evening is the Triwood Police Expo Explorer Program uh work, excuse me, Triwood Police Explorer Program work experience and guidance. And
004I'd like to bring our school resource officer, Officer Tyrone Derek, up and he will present his young people this evening. Hello board. Uh these are some of our explorers uh that are we could consider cadetses. Uh the program, can you go ahead and switch for me? Program was was put together by myself and officer Taylor as one of few that's here in McGomery County. As you look at the uh slides, this program that helps young people explore a career in law enforcement program offers training, practical experiences, and other activities. So, we're going to teach them how to be a police officer. That's one thing they're going to learn. But we want to explore their what they want to do in life also. So this is just going to help them make decision. Uh to become
005a member uh an application must be applicant must be between the ages of 14 and 20 years of age. Have a rental permission if they're under the age of 17. Be enrolled in school maintain a 2.0 uh GPA in each subject. applicant must pass through the background check as well as complete the basic explorer training program. So we our background check basically we check with juvenile detent to see what they're if they have a history there or not. So that's about all we do as far as that goes. Next uh we I wanted one of them to be suspiciously but we can't see it that far. Our goals and objectives for the program. Further the exploric education. Encourage his or her participants in a wide variety of community services activities. Enhance explorers preparation for the
006future roles as citizens, community members, leaders, and law enforcement officers. Okay. Oh yeah. Okay. Next. So right now we have a total of nine cadets right now. two with the uh rank of captain, one with the rank of sergeant, and six uh ranked as cadetses. So, uh both our captains are not here today. One is out of town for a school visit. The other one is actually on assignment on a recruiting assignment with us for us right now. Uh because we don't just take Troutwood kids, we take kids all through McGomery County. So we we target Trotwood, but we accept from where our one of our captains is a junior at Shamanov uh and she's out with at her school now recruiting for us. Okay. Uh next activities uh during current school year provided concession
007services for the middle school and high school with school winter events. The activities support high school swim meets through the volunteer assistance. Concessions proceed directly fund explorers fund the explorers boots, uniforms, and registration fees. Explorers delivered valuable community services by setting up equipment and operating the shot clock for the premier YMCA basketball games. So we do a lot of concessions which we generate our money so that no money comes out our parents' pocket for anything we have to do. Uh we paid all their registration fees. The Explorer program is based out of the Boy Scouts of America. So we have to go through them as far as their registration fees, their laws and all that stuff. So we make sure that parents don't have to pay for that. We pay for all their uniforms and
008everything. So nothing come out of the school or their parents' pocket. That's what we do with our concession money. We also, our captains also did community work at the YMCA's as far as their winter sports, as far as running their shot clocks, setting up for their winter events. So, we're doing a lot more community things just not inside the school at this time. So, we are set up uh uh we're going to do a lot of the things for the city of Trotwood as far as the concerts is coming up. We'll be doing trash and directing traffic for the city and all that stuff. So, our explorers will be doing that stuff that's coming up. Uh, next. Oh, so this is some of the future activities we're going to be at as far we got
009already signed up for, but we're doing a lot more. We're getting a lot more uh activities, festivals are actually calling asking us for our services now. So, it's it's growing already for us. Next, uh, as far like I said, we already got an one of our captains out there recruiting for us now. So the captains basically they run the program. We're we're there but they got they run the class. They set up the classes. They they do all the communication with the cadetses. So we try to make it as as real as possible as a police officer as we can make it. At this time of we also are running what we call two stations. First station is these cadetses here. These are the younger cadetses. Second station are the older cadets because this program
010is going from 14 to 21 years of age. At 21 and a half, you can go into the uh uh oh shoot, that's only to take my time. Explore program through Sinclair where you can become a peace officer. So Sinclair wants us to make sure when they got get those kids that's 18, 19 come to us to be explorer. At that point, they'll be a cadet for us until they can go into the academy at Sinclair. So, I just met with Sinclair and their academy this week. What we're trying to do now, what we actually got set up is if they complete our explorer program, they would get a scholarship to go into Sinclair to get their associates degree. Two different scholarships. One would be as if they want to go through as to be
011a police officer and one is they want to venture to do something else. So, I set up two different scholarships. So we will be able to pres show show you guys this probably in the next meeting or two. So how it's set up? So do anyone have any questions right now? How often do you guys meet? So right now the one thing about explore programs at this age is they do a lot of different things. So we try to meet once a month right now because we got some playing baseball, some wrestle, some getting ready for football. So we have to based off what their schedule is. Now, our captains meet once a week to get their assign their classes set up. So, once they get their stuff together, then they contact them, let them
012know when everything works. So, in the future, we're they're probably going to be at least twice out of Vermont. Can we have you to introduce yourself and tell us your rank? name is Peterson. So, also our captains are the ones that rank them. So, when it's time to move up to lieutenant or whatever, they will move their rank up, not us. Okay? Okay. So, we put it in their hands. Any other questions? Now, I will say please I would try to get the board our schedule. So, if y'all want to come to one of the classes and see what they do, I I don't know if I missed it. Is it a total number of What's the total number? Nine. Right now, there's nine. We have two in the process right now of becoming coming
013coming in right now as we speak. That'll give us 11. Are those how many are Trotwood students? All but one is a Troutwood student. Okay. Right now. So, we target our kids first and then like I said, my Shaman student is out recruiting right now. Shamina, I'm sorry. Shamina Juliet first graduating class. So, she's out doing our recruitment that she's testing as our outside recruiting recruiter. Okay. Are you guys learning a lot? Awesome. Awesome. You guys, too. Well, Officer Derek, on behalf of the board of education and the administration, we would like to present the explorer program certificates. you can share those with those young people. Okay, we appreciate you guys coming. All right, look good in that that blue and those boots that concession concession money going. Hey, we try now. They will get
014the full everything coming up. So, this is just their when they're out at festivals attire. So, when we get into this classes, they'll do all the simulations and all that stuff that we do. So, it's a lot more they going to be getting. Oh, so all the money you raise is from concessions or there's another Oh, right now all all the money that we've generated is through our concessions and all the money goes straight back to them. Okay, good. So we will like right now we're trying to decide what is a end of the year activity we can do for them. So that's what we're working on now. So we did the school is already taking them Kings Island. So we got to rearrange what we was going to do for them. Go again. All
015right. The board would like to take a picture with you guys. Okay. All right. No problem. All right. Mr. Stone, where's my phone? Dad, come take this picture for us. Picture guy. You got one. Not all of them. Smile. You guys are going to be on the website. Thank you guys. Appreciate it. Good job. All right. Good job. Appreciate. Appreciate you, man. Let me do what I do. Good work. Seriously. I'm I'm proud we grew up together. Okay, class coming up. I'll let you know. Okay. We definitely appreciate Officer Derek and all the hard work he and Officer Taylor uh put in with their program. Uh very visible, very active in the uh the lives of our young people over in the buildings and we're excited about continued partnership with that program. Great job, guys.
016Great job. All right, back on you. Next, our next presentation will be the May 5-year forecast presentation by our treasurer CFO Janice Allen. So, in front of you, you have you should have blue folders. I'm going to go and tell you what's in your blue folder. on the left hand side would be your the five-year forecast. There is a FAQ from BASA Buckeye Association of School Administrators that talks about the House Bill 96. Um so that was just some reading for you and then obviously on the right hand side is a presentation. and your presentation is also downloaded on um board docs if you want to look at on your on your computer. So I think I'm going to go through this more so initially for our newest board member um because you you probably
017haven't heard one of these before. So I have the great pleasure to say that this is I think I was trying to figure out in 14 years probably my 28th presentation and this will be my last presentation for our five-year forecast. So um by law we have to submit a forecast in May and one in November and so it has to be um uploaded to um the state by the end of the month. And so part of this is um for the um 5-year forecast is general fund and then we have other special cost centers. And one of the special cost centers we do have is special call center 9467 which is our student and wellness funds and I'll talk about that a little um more later in another slide. So the purposes and objectives
018of the forecast obviously it gives the auditor state um any semblance of um if there's any problems or potential financial problems and also when I submit our appropriations that you all um approve I have to submit a 412 certificate and what that 412 certificate means is that we can afford to pay the expenditures that are on that appropriation document and it also gives you an opportunity for us to engage in some dialogue on the revenue and the expenses. I always say that a five-year forecast is just what that is forecast. I if I if I knew all the numbers, I knew exactly how they were going to fall, I probably wouldn't be standing here. This is our best guesstimate of what we think revenue and um expenses are going to be. So, I just keep
019saying that over and over. This is an estimate, a a forecast, and if things go astray, we are you have the opportunity to refile. You can do it every month if you like, but this is a really best guesstimate of how we um think that our five-year forecast will land in the next four years, actually. Um let's see. Did I want have anything else I wanted to say? Not So the five-year forecast is divided in two sections. The first section is revenue and then the second section is um the revenue is state funding and local and then the second piece of that is your expenses. And the expenses are broken down into your salaries and benefits, um, purchase services, materials and supplies, and capital outlay, and then other, um, other expenses. And I'll talk about
020that in a minute. So, our consultant, um, Christopher Moore from K12 Consulting, um, he works with us. Um, our incoming treasurer, Jill Adams, and the superintendent, um, Howard, we had a meeting with our consultant. A couple weeks ago, and we go line by line basically to make sure that all of our assumptions that we're putting in the five-year forecast line up with what we we are intending to do. um one of the slides that he wanted me to um talk about was the the the House bill that's coming up and it's right now I think it's still in the Senate. Um and it's going to have a major effect on everything. So, three major things I wanted to talk about. Um the first one would be um that one of the things that they want
021to do is eliminate the fair school funding plan. And that fair school funding plan for the last I guess four years. Yeah. Last four years has um allowed Troutwood Madison to to pay our bills basically. And so um they are recommending that they suspend that for the fifth and sixth year. They owe us about a million dollars. And once they suspend that, we we're not going to get our money. So that's one thing. The second the major thing that everyone's talking about is a 30% carryover. And so what that means is that if you look at FY25, if you look at our expenses, so our expenses are estimated at $44 million and that on here is line uh line 4.5. If you take 30% of $44 million, that equates to $13 million. If you look
022at FY26 column and and on the same cash balance line and the cash balance line would be as of June 30th on 7.02. We we are projecting that we're going to have a cash balance of $14.5 million. If you compare that to the $13 million, that would be a variance of $1 million. that $1 million. They are proposing that they would reduce our tax collections by that $1 million and that means we would not get our tax collection. So, we're hoping very much so that that that component of the House bill that does not pass because there is a lot of things attached to that if that that does pass. Um it would would affect our debt um our credit rating and it would affect a lot of other things as well. And then the
023last thing is the um I think I talked about the property tax implication that House Bill 96 96 would be and we feel that it would be devastating to our public school um community. This next slide shows what the budget timeline is for the FY 2627 state budget. Um right now we're like in the middle where obviously we're first part of May. Um, their filing date deadline as I stated before is May 31st. They are looking at the uh buying and it's obviously starting July 1st. However, a lot of the tax changes and and the the things that they're um wanting to do for House Bill 96 won't potentially be implemented between October and November. So, in order to put this together, we had to assume a lot of things. And so, like I said,
024and I'll keep saying it, it's this forecast is an estimate and it's our best guess. And I've always said that I' I've always um felt that um the K12 consulting group that we work with provides us with a lot of good data um so that we can make some good decisions. So, I just put some of the challenges to our um operating revenue. I talked about um the fair school funding may not be funded um between 26 and 29. Um the total revenue is estimated to grow by less than 1% but our expenses are estimated to grow 4.7. And so what that means obviously is if your revenue or your expenses is greater than your revenue you will then start deficit spending. And if you want to look on your um fiveyear forecast, 6.01 is
025our deficit spending. And so um if I look at that, I'm sorry, where I'm sorry, 7.01. We started and um FY24 of $713,374. We are projected in 2029 for that to increase to almost $ 8.7 million. And so um that that that is concerning. Um our enrollment and and anytime our enrollment or decreases in our enrollment will affect our state foundation funding and then of course the biggest thing is the state legislature in itself. So that's the the biggest challenge to our revenue stream. And so expenses our forecast facts and assumptions. So salaries were estimated to increase by $2.3 million and this was due to some of the absorption of some of the er staff. Also we provided 2.5% raises across the board which was negotiated and then there are step increases. Our materials and
026supplies increased in FY25. We did purchase 140 um electronic whiteboards that I've had the pleasure of using which they're awesome. Um and we also have in FY26 is slated for us to um adopt have a textbook adoptions and then from 27 to 229 those adoptions then will be evaluated every year. As I said before, the district spending deficit spending begins in line 6.01 and will continue throughout the forecast. Capital outlay was reduced in 26 and 27 um because we did not um have any um bus purchases slated. So we did buy one bus and 25 and then the next bus um we have for FY28 and 29. And then of course our expenditures for ESC, we estimated that that cost would go go up about 2% each year. And so everything seems to be going
027up. I mean, if we look at our own own households, you know, the price of eggs that people are talking about, the price of houses that are people are talking about, even the price of toilet paper, um, it's all going up. And so that affects our five-year forecast also. homeless. So revenue I did just a comparison between what we um had in November to what we have in May. And so property taxes because our excess assessed valuation is climbing. If you see all the new constructions in Trotwood, new construction in Trotwood, that allows us to collect a little bit more taxes. Um state foundation is about flat homestead and homestead and rollback is a flat other also and then other revenue we have um we reduce that and other revenue FYI is um tuition facility
028rental our interest and our Medicaid reimbursements. So other sources of revenue is uh one of the sources and I talked about this on the special cost center 9467 is student wellness and success monies. We started the year with $826,38 and um we have to spend that amount by June 2025. And so we will we will accomplish that. And then we have an additional $680,241 to spend um after that. That that money um is the majority of that money is used to pay for our Samaritan behavioral um health contract and then other materials related to student wellness. And then of course we have our grants that are in the amount of four plus million dollars. So I did the same thing that I did with revenue and um compared that to what was in the November
029forecast to and compared that against the May forecast. So we did reduce the salaries by $250,000 and the retirement by 295. So that was almost a half million dollar that we reduced. we had to increase the um purchase services by $1.5 million and then supplies by $450,000. And so the purchase services again um those those purchase services include services um for our mental health and then we have intervention specialists and nursing and our McGomery County ESC. Um that all goes into purchase services. And this is the graph I always talk about. It looks like an alligator at the top, but um the expenditures are are still above the revenue. And then obviously ending cash balance is um is reduced. This is a 60-day um cash balance um spreadsheet. And back on April 21st, 2016, the
030trial board passed a resolution to have at least a 60-day cash balance. And so far, we have not had any concern with that. But if you see in 2028 and 2029 um there might be um problems with that um because it would it will fall below a 60-day cash ratio. Here I wanted to show the a graph for revenue sources and you can see that the state foundation revenue takes up 72 70% of that and then the 2.6% is the roll back and um we get from we get from the state as well. But so 72.6% 6% of our money comes from the state and that's why it's really imperative that we keep an eye on our state uh what they're doing in the state. This is a schedule of what I talked about when
031I said that if they don't pass this, if they do pass the House Bill 96 that this um the phase in piece, if they eliminate eliminate the phase in piece, they we would be owed still a million dollar. So the calculated state funding was $25 million and they have what we get is $24.2 million. And so if they suspend the fair school funding, we will never be paid our in total amount amount of money. And so that's a little disconcerting concern to you. Um again, um I did a graph of the general fund expenditures for FY25. If you see wages and benefits, we always kind of lump those two together. That is about 75% of our expenses. and um through the research the norm is about 80% or less and so we were definitely within
032the norm in terms of that um and then the other ones um other u would be the awards and PB PBIS and I saw the nice um nice plaques up there um that is part of other expenses and then our ESC we spent two or will spent $2.5 million in ESC for expenses. And then this next slide is just um it graphs where our money is. And so the red is wages, the blue is benefits, the the gold is uh services, the green you can't hardly see, is supplies and materials, and at the top, can't see it at all, is capital. And so the last thing um and then we can look at the um five year in a second. Um this is summary again the state resources and basically our state foundation is 70%
033of that but the total is 72.6%. Um we have a c a positive cash balance through 2028. Um the future funding is uncertain. Uh we don't know what's going to happen 2027, but it may freeze the state funding. Um there's a lot of new tax laws that may come into effect, particularly the one on restrictions on our cash balance. And then there just so many unknowns um throughout the the forecast. So like I said, we tried very hard just to put them all together and and come up with a best guess. So, I just wanted you to take out this and just I can go over very quickly. Um, this is what we will well I'll I will ask the board to for this is for information. I will ask the board on May 15th
034to approve this and then I'll file it on May 16th. Um so you can see um that this forecast is three years of actual 22 23 and 24 and then the forecasted is this year 25 26 27 28 and 29 and so we forecasted revenues we forecasted the expenditures and then if you go all the way down to 10.01 1. You can see that this is our estimated what we think the fund balance might will be. Um, this year we ended at 20.7 million. The following year, as I stated before, 14.4 7.8 124,000 and then we get into the negatives. But I am sure that we will continue or you guys you guys will will continue talking about this and hopefully the um forecast can can look a little different back in 2029. There's a
035lot of things are going to be changing. So never know what's going to happen in four years or five years. Um so so that's my presentation. Any any questions? I would like to add that uh Miss Allen and I did attend a u a session with uh some of our local uh legislatores legislators down at the ESC with superintendent treasurers from uh from throughout the county and there is a lot of um a lot of angst with regards to the to the uh to the Senate bill that that she was referencing Miss Allen was referencing but there's also a lot of opposition uh the the county auditors across the state, county auditors association that's come out uh and specifically uh against this bill and against the way that the u the the House bill has
036has appeared throughout the state. And then even some feedback that we got from some of the some of the local legislators who who are on the side of the aisle that that voted for the initial bill have have made some um made some statements with regards to the way uh the way the bill is in its infancy as it moves through the state and moves through the moves to the Senate. a lot of conversation about the Senate and their perspective of the bill. So, we we as as Miss Allen did state, we're in a wait and see uh we're in a wait and see phase. We're going to wait and see what what comes comes out, how how this is formed. uh lot of belief and and and perceived uh perceived expectation that it's not
037going to be in the same mode as it's being presented to the to the house. Uh a lot of conversation I've had is as recent as today that the senate may tweak it its way. So we we really don't know. We really don't know. I I think it's in our best bet to continue to try to trim the fat as much as we can in a lot of different areas and we're going to work through uh work through some exercises and then definitely include you guys in that. But, you know, we still have to provide programming for our students and our families and we're going to make sure we do that, but we have to do it within the framework of of definitely what um what we uh what we have laid out here. at
038that meeting. Did they talk about like how they're pushing back? Well, I mean, we saw a lot of them on the news standing next to certain people and Yeah. they really don't care about what happens in public schools. Yeah. And and and and I I'll be transparent and this is, you know, this is for the record. So, you know, I I'm a superintendent of a public school, so I'm an advocate for public schools. This is a direct attempt by some people to uh to destroy public schools. Um that is the that is the the focus of this bill. That is the focus of a group of people and it's just not here. It's across the it's across the entire country. Uh public schools have been a a uh been the foundation of this country, one
039of the foundations of this country for years and for some people it's not um it's not working for them anymore. There was a house house bill that I uh not a house bill a u a case that just went to the supreme court I believe yesterday in Oklahoma where uh some of the Supreme Court justices well the case is from Oklahoma but the uh Supreme Court justices have ruled in favor of allowing public funds to fund a private charter school private Catholic charter school in Oklahoma. So for some they believe it it it may be the beginning of the end uh for public education. Uh but there that that case is going through a lot of uh a lot of other aspects of appeal and but we we just have to be very mindful of
040of legislation legislation that's out there. very mindful of what we do internally as far as as as we say said tightening our belt and making sure that we are you know checking every nook and cranny to find out where we can uh where we can save money but also um continue to pro provide the services that our students need. But we just have to we we have to be aware we got to keep our eyes open because we just we just don't know. And yes, there were some of those legislators who voted for the bill. And Miss M. Allen can can can probably piggyback off this, voted for the bill in the House, but as we're sitting there in the meeting, they're in opposition to it, which, you know, we're dealing with politicians, so that's
041kind of how it works. But we we had to vote for it because of all these other things that were in it. And then one gentleman asked asked uh specifically, well, why did you vote for it? And you know, it it was a it was a a discussion that got a little heated at some times, but you just don't know. You know, you just don't know what what's going to happen and we just have to keep our keep our eyes open. And it's nothing like the man, this bill is crazy. Yes. Yeah, that makes a lot of sense. You you said that, Board Member Lumpin. You did. Yeah. and they were called out on it. Why did you vote for it then? If you're so in opposition to it, why did you vote for it?
042Well, we had to and of course, you know, you know how that kind of plays out. So, uh, one one of the, uh, the ladies, I can't remember her name, she's Andrea White. Andrea White. Yeah. I think she's from Centerville. That down there south of town. Yeah. South of town. Centerville. Um she said, "Um, well, we're going to wait to see what the Senate does with it." And then we'll have another opportunity to vote. We only had two weeks to vote. I mean, there was a there was a lot of stuff. That's good. And of course, everybody was like, "Well, if you're so opposed to it, why did you vote for it anyway? Why would you just vote for it?" You know, I didn't know that's how it worked. I didn't know like you get
043to vote then uh get to vote again after the Senate clears it. Thought it goes to the governor after that. I I thought that the same thing too, but they sent it back to the house. But but of course, you know, one one gentleman did say uh Representative Young said that he was in a room with a with a bunch of smart people, smarter than anybody in this room, and you're talking about superintendent and treasurers and smarter than any. And of course, he got called on that. Called out on that as well. Young had to say. Yeah. Smarter than anybody in this room. And you know, we don't he didn't really give us the information we needed. And then of course we say, "So you you hanging out with people smarter than everybody in here
044that deals with schools and deals with school funding and we're sitting here telling you that this is this is not beneficial and it's going to destroy some school districts." But those smart people that you were whose room you were sitting in, you're valuing their opinion a little more than ours. Okay. So um and he tried to clean it up. Yeah. He did he did try to clean it up when he when he said that. So So we will see. We will see. But um got to keep our eyes open and just make sure and then when you have your opportunities definitely be vocal and diligent about I mean diligent about making sure um you express your concerns and uh I think is there any way we can get a list of the local representatives who
045were there who opposed who voted for the bill but opposed it to you? Absolutely. Yeah, we we can we can share we can share that and uh we'll make sure we get that. Willis Blackshaw was was there also representing uh representing our you know our district. Well, not district anymore but representing our you know Senate and of course he was sitting there listening and I appreciated all the information but um it was it was an interesting time. It really was. Yeah. Right. Any more questions? Miss Allen, you got anything else? Any questions for Miss Allen? No, it's her last one. We don't want to put her be It's her last one more meeting, huh? You have one more meeting though, right? No, she's I'm talking about last It's her last forecast. Oh, last forecast. So,
046normally I would ask a myriad of questions. You would? Not today. All righty. We're moving right along. Next is the consent agenda. And I need approval for the consent agenda for items A through F as listed on the agenda. All the items listed from A through F was presented at our last meeting for information. I motion that we approve the consent agenda as listed. I'll second. It's been moved and second. Miss Allen, would you please call a role? Yes. Mrs. Currington? Yes. Mr. Lumpin? Yes. Mrs. Kilgore? Yes. And Mrs. Cherry? Yes. Motion passes for our consent agenda. Next up on our agenda, item number four is board report. Okay. In your uh folders and also attached on u on the agenda, I have provided an update of the most current winter policy updates. There is
047a a packet identified as a and as always what this is is the first reading and each one of the policies whether they're revised, corrected, new have um have just a brief summary of the information in the in the policy. couple of them I want to make highlights. Excuse me. I want to highlight for for the board. Uh 2460, some uh new regulations and special ed. We've uh we've seen this one a couple couple times. Just want to make sure you take a little bit of time to read that one. Uh 5610 on page three. expulsion outlined some new regulations for superintendent and their ability to uh to expel kids uh per some identified uh violations or offenses. And some of the more controversial ones in a sense 5780 uh is the parent bill of
048rights and it also dict dictates excuse me dictates to districts how we have to communicate uh this process of the um the parents bill of rights in the event that a student has some issues that they disclose to a staff member. what our responsibility is for sharing that information with parents as well as the um the notification of any sexually sexual content or student health material, excuse me. The district must establish a process also to share that information with parents. We have to do that by July 1. So, we'll work on we'll work on that. and then 7421 uh biological sex uh identified rooms, restrooms, locker rooms, shower rooms, and changing rooms. Uh now all of those are designated by biological sex. So that is also uh one of the new policies that we are
049going to going to have to adhere to and that's 7421. Most of the other ones are uh either some small technical corrections uh revised, but I did want to highlight those for the board this evening. That's all I have for most policies. This will come to the board one more time. It will be Yeah, it will be on the agenda one more time. And uh at that after that second time You can vote for for people. Any questions? Moving on. Number five, the treasures report. I have two items this evening just for information. Um the first one is approval of board compensation for training that you attended in New Orleans. I have a document that includes Mrs. Cherry, Mrs. Simmons, Mrs. Currington, and Mr. Lumpin. Each one of them will receive $120 for attending um
050three hours or less of training on Friday and Saturday. And so by policy, we I have to to bring it to the board for you guys to approve approve and then I will be able to pay it. And B, obviously it's the May 5-year forecast for information. I did attach the um document to that as well. So again, those both were were just for information. Okay. You have any questions for this one? Is the document here? Can I is it? Oh yeah. So yeah, see it's attached to the agenda. Should be should be able to pull it up. I have to pull up on my phone because you can't get in. No. You can't get I cannot get her. Mr. Eric, can you assist her with her completely? I'll share her. I'll share with her.
051We'll make sure she's okay. So, this was from his training at Okay. FDA. Okay. Okay. So yeah, Mrs. Kilore just This is supposed to say Atlanta. I'm sorry. It was supposed to say Atlanta. Mhm. So she has changed Item number six, superintendent report. Thank you. I I do have a few items for information and approval tonight. The first item is for um is excuse me, is for action. Item A is the approval of the public notice resolution to re-employ the high school principal. This is the uh resolution that we discussed where we um have to uh share with the public our intent to re remploy a retiree. The resolution is posted and then that resolution will be posted per OC in the um in the local newspaper local news outlet as news outlets as well
052as our standard publishing process for board meetings. and I am asking for approval of that tonight. What this means is that once this is posted, uh I believe 60 days from now, we will have a short hearing before a board meeting and and it's standard process uh with regards to the reemployment of any retired individual. I'm asking for action this evening on that. Are there any questions? I need a motion to approve of the public notice resolution to reappoint one high school principal. I'll second. Miss Allen has been properly moved and second. Will you please call the role? Mrs. Kilgore. Yes. Mr. Lumpin. Yes. Mrs. Carrington. Yes. Mrs. Cherry. Yes. Motion passes to approve the public notice resolution. Thank you. Item B is the approval of the Meta Solutions master agreement. This is our yearly
053contract with Meta Solutions who serves as our student database. Uh if you look at the attachment on on your computers, you will see that Meta Solution Meta Solutions charge us charges us per student for our our data information systems. This is a yearly uh yearly contract that we bring to the board for approval. All of this information is loaded in our CIS student information systems. Uh and all of that information is connected with regards to uh meta solutions. This is for information this evening. There are two contracts. The initial for services and then the second for IEP anywhere in final forms. You said services and IEP. Services first. Okay. Mhm. Fiscal support for software. Fiscal support. Uh CIS support for CIS package. That's progress book power school. Progress book is our data information system that
054we use. Um gradebook support and purchasing co-op membership. And then the second contract is for the IEP Anywhere Pro. That's a software system that we use. And final forms is our another communication platform that we use. Excuse me. Registration enrollment. Thank you, Miss Mor. The final form. Final form. Yes. Final form. Okay. So, this is for information this evening and I will ask for action on the next board meeting. Thank you, Mr. Ch. All right. I do have a question though because yes the new uh program books did we not get uh Chromebooks for our students? Not through this. Not through this. Yeah. Not through this. Yeah. This is just our information. Okay. Yes. Student data. Mhm. The next um item is item C and item C is approval of the Samaritan behavioral health contract.
055And I am going to ask Miss Mallalerie to come up and uh she's going to kind of stand and kind of and not kind of but she's going to talk us through a couple bits of information that I want to share with the board. So first the the approval of the Samaritan behavioral contract. Samaritan Behavioral Health Contract as you know and as Miss Allen stated is one of our purchase one of our yeah large purchase services. So attached to the to the agenda is the actual contract and through the contract is actually excuse me I'm sorry through the contract you can actually see the cost that the district is responsible for. I think this is on page nine of 12. The cost that the district is responsible for, the total cost, the number of therapists,
056and the difference between the total cost and what the district is owed, district is what we pay that is funded through Medicaid, Medicaid billing. So Medicaid bills, the students, the health insurance, and then that total cost of 634,000, and then what our district owes, and then with this contract over the next several years with inflation and and and some of the other things, you will see see an increase. But what I what I've asked Miss Mallerie to do, and I'll keep sharing with you. You got any questions? It's not I'll bring it back over there. What I've asked Miss Mallalerie to do if you if you make note of item B in your in your um folder is before we um we ask for approval of this contract which will be next board meeting I
057I know there was some some conversation about you know some of the services and some of the contracts that we have. So I asked Miss Mallerie to put together a comprehensive document. She did an outstanding job too of who these people are, what services they provide and the contracts that we are are responsible for funding and how the how how the the money uh rolls from us or other agencies to uh to the to these companies. So, the first handout that you have is a two-pager, and I'm going to ask Miss Mallerie to kind of talk through this a little bit if you don't mind. All right. So, the first document that you have um it should say student services contracts and these are contracts that have um pretty much ran through our department um
058in regards to some staffing and some support services um that are all for our students. Um that first block is which um Mr. Howard just presented to you for the upcoming year. Um I think they're going through some remaining rebranding. So they may call preview or fidelity of some sort, but they still will be receiving services through um the Samaria Health. Um we currently have seven therapists. There's one at each of the elementary schools, two at the middle school, and two at the high school. And they service um first our students with disabilities who maybe have therapy identified in their IEP, which will be, you know, a requirement and then they also service any of our other students um who once a referral is submitted to a school referral process, they do an intake with
059the families and then they set up um a therapy plan for they refer students outside the services if they need more support. Um they can work with families and do group therapy. Um and then the contract also allows therapy with our staff. If our staff um need some group therapy, if they need PD and things like that, the contract also allows them to do that. And so the document that you're looking at just shares that, you know, they can have um up to 40 students on a case load, and that's a lot for one therapist, you know, for our students, for you know, students with various needs. Um some of them have a few more, especially if you know, they've already built a relationship with the family and students and you know, they may at
060the top of the case load, but they don't want to let go of some kids because, you know, part of breaking through therapy is first building that relationship. And so um but they we try to stay at a case load of no more than 40 students. Um and so that 375,000 is what um we would owe them for this current year. And of that um that 262,000 or so is what we've spent so far. So that's kind of how this document reads. Um the other blocks. Um that first number would be what our current purchase order or services is for the what we um spent so far. And so if you look at the next two areas or the next two blocks, Stepping Stones, which was formerly Cumberland and American called Maxim. Um these contracts
061have been moved to HR this year just because um a lot of the staffing has come a lot of the extra staffing and support has um come through these two organizations and so so HR can keep up with staffing and what this the staffing is is these staff are hired because we couldn't find we couldn't hire through audition so we may have been not able to find any specialist or the contracting a was able to find us specialist or school site or an LPN which is the staff that are already there. So I'll give you a few moments to look at that question. And so then that last block is Maximum Healthcare. That's another agency that we use. Um this particular um student was a student. student is currently a PLC student, they came with
062an inhome nurse. And so, I'm not sure if you know, but if a student has a full-time nurse at home, um, and they need a full-time nurse, like 24-hour care, if that the time that that nurse is at school with them, we have to pay for that time and then the parents health insurance when they're not in school. So, does that is that why the bottom number on some of these is more because we haven't factored in the insurance payments back in the district because it says like 160,000 per general fund, but we spent 240,000. So, no. So, what that says is that that's what we had planned on spending and that's how much we ended up spending because we had to give more staff than we had planned on for the school year. How
063do we know how many students we have that um are receiving these services? Which ones in particular? So, each each category because the first one it says 40 students for therapist. Yes. Um, so for Samaritan Behavior Health, how many students do we have receiving those services? Do we So I don't have that number right off and I don't know it right off. But I do know that the middle and the high school they are at they they're reach max. That's why they have to have two. So one therapist definitely has 40 and the other one has 30 plus if that makes sense. And we did meet with the when we met with them he did provide us a number of that and I can share that with you guys. Okay. So, we spent $240,000, but
064we only anticipated spending $160. Is that what you're saying? Yes. Because we also did not anticipate that we would have to have four LPNs from this agency at the beginning of the school year. So, that was not anticipated. We had LPNs already and they may have resigned and we couldn't find another LPN so we had to use the contracting agency to find us. So I have a question. Are are they are they part-time or full-time in each building? Are fulltime and is that part of the OC or is that just because I'm wondering if we could have two and they can be part part-time in each building? Maybe I'm in this building in the AM this building in the PM. And so we could would put a strain on the district if we did do
065that. Um, just because some of our students have, you know, needs where, you know, they would they would be running all over the place all the time. You know, we have students who are diabetics, we have students need to soup eatings, things like that. And that's the that's the the key point too is that the the the notion of just in the past when you just had regular I hate to say regular but you had pair professionals right working as clinic aids now because there are so many needs if a kid needs a a tool you know you have to have these LPNs and you know and and unfortunately and I'm not not going to steal any of Miss Mallerie's thunder because she has a few more things ju just for instance look at you
066So you look at the the the maximum contract which is now emerges and the number of intervention specialists. Now again understand that you know some of these companies are charging us you know three or four you know three or four dollars on the dollar because they know that you can't find an intervention specialist can get can get can resign from here walk out the door and go to the neighboring school district and get a job. An intervention specialist a math teacher a science teacher what else Mr. manly. Well, those are the main points and then sometimes we talk about everything, right? Psychology, school psychology, right? Right. And and this is why we fight with the legislature who wants to take 30% of our money. Yes. When they have no clue that a kid can show
067show up in this district. We got to we can't and I don't know if she's still here. I'm not going to I'm not going to use her name, but we got a a baby in this district that we I I used to call her the million-dollar baby because she needed so many resources. Beautiful little girl, sweet little girl, but we have to go and pick her up every day. We had to provide all types of uh all types of resources for her just to stay in school. But what they're going to sit here in in Columbus and tell us is you got to have all these resources. You got to have all these teachers. This kid needs a one-on-one nurse, a nurse with this child 24 hours a day. And we don't have a choice.
068We have to figure it out. And that's why this year our personnel cost has exceeded what and our not personnel and our in our purchase services has exceeded what we what we anticipated. Now, one of the exercises that we've all put our head around is just like that comment you made, that's a conversation we're going to have. Can Can we split people? Can we do Because we got to find some ways to tighten our belts. But there are some things that we just can't tighten our belts on. We just can't. If you have a nurse that's absent, that kid, you can't provide services to the kid at the school because the nurse is not there. And that's what they currently do when a nurse is absent. A nurse at the one of the other schools
069will go back and forth because there's definitely a student at every building that's a diabetic and that you know is have maybe changing and things like that. So, when does the district nurse kick in? She doesn't if somebody She does that, too. Okay. And I That was just a question for clarity. I appreciate the job that you do, ma'am, and you, sir. I I know we probably were getting the best bang for the buck, but I was just trying to see if there were But I think it's But it's a good question, though. Yeah, it's a good question because you have that, you know, like, man, maybe we can do this and it's like, yeah, we're we're looking at that, but it's just it's it's it's a lot, but keep going. I'm sorry. So, is
070there is there a different forecasting for this, though? No. So, like I'm sorry. I I know I promised that I wasn't going to ask this question, but that was before I saw it. But if you look at purchase services when we which we look at them every um financial meeting we get to see that it's like purchase services is like a really drainage is it is it's like it's a financial but it and a lot of it is grounded in special case it is ground go back to that so you know it's easy to say well you go change it won't you go change your child I want to know who the person Exactly. Every day and not just who did you get today to take care of and it's the district's responsibility. Yeah. So
071it's like a catch 22. No, I mean it's it's services that we have to provide. Yeah. My question just about well any I think anytime they're contracted out they're going to be the like for the professionals. We we had we had a situation where not like and and not to speak to it specifically. We had a situation where we have our own employee and our own employee, not being specific, right? Our own employee has interest in leaving us and going and work for the contract agency because it's making more money. It's it's more money. Yeah. You know, and of course we have to take a standard stance on it and say, "Hey, we we can't we can't do that. We can't enter into agreement with you like that. That's what you decide to do. You
072do what you got to do. But we're going to look for somebody internally first. But but this is this is where we're rolling. I'm sorry, Miss B. Go ahead. Yeah. Okay. Still all the thunder you. So, the next page, um, unless there are any more questions on there, um, is Eastway. I know, you know, we've worked with Eastway or Western Street for a few years now and they service some of our students who it's a struggle to, you know, for them to, you know, maintain in the traditional school setting. And so, they're there, they receive therapy, things like that. To this, to date, there are currently for students there. But um again, that's an open kind of situation where um once the principal makes a referral um they do an intake with the family and
073see if they a fit for that, if they're a fit for the school. Um and then another thing that I wanted to um just share with you with um is private transportation. So we, you know, that's come into play as well. Um, with the bus driver shortage and not being able to, you know, we've been, you know, really struggling some days to transport our students who are, you know, within the district. There are several students who are displaced, um, or who are out of district that we are responsible for transporting. And so, um, we work with some private transportation organizations to to make that happen. And then the next sheet Miss Mallerie has provided um she'll just give you a brief overview of of that one as well. And so um I just wanted to
074share with you all just some information in regards to our students who are um being serviced by the county detention center. And so um just tried to put together what that has looked like over the years. As you can see, after we returned from COVID, um, and things started to kick in, the price increase for each student per day, pretty much almost double um especially when it comes to students with disabilities or students who have any um, you know, other mental health needs. And so, the unfortunate part is the number of students who we have in Montgomery County Juvenile Detention Center has lessened. Um, but the cost increase has not, right? It's doubled. Yeah. And so oftent times, you know, people ask me what happens when they're there. And so I just wanted to share
075and some of you may already know just the different opportunities and the different programs that they have um there at the youth of detention center and where specifically students are. So and it's not a negotiation. No, it's this is what it costs and they send a bill and we have to pay it. So we do a little investigation. There's a lot of um um Um, I hate to use the word investigation, but it's our responsibility to make sure if they're charging us for a student, it is our student. You know, we're responsible for the payment of that student. So, we, you know, looking for documents, make sure we're the district of residents, the district of responsibility um before we pay those bills. Good. But that number is going to increase. They are behind in billing.
076So, I think they probably build for us up through December or January. So, they are behind in building. So we don't get a lot of bills until sometimes the school year is already ended for that year but they send them. All right. So um our next meeting um I will be asking for approval of the Samaritan behavioral contract. Uh, one point of of of emphasis for that is that that contract we can utilize the student wellness money and we have over the last couple of years for that and at this point we do have at least one more year of the student wellness money. So we will apply that money to that and and hopefully the governor has a 680. Yeah. 600 has a change of heart and keeps that money going, but we don't
077think it's going to happen, but uh we at least have one more year of that money to fund that Samaritan behavior health contract. So, are there other providers that can provide the same services at a lesser price? Have we have we looked at other providers? I'm sorry. That's a great question. Yeah. Um but just for our needs they have not been able to really they haven't been able to service us like we need. Okay. So you know there's some other big group like South but it would be comparable to Samaritan and our students already have a lot of relationships built with those. So it would be it would be a big overtake to go with a whole new healthare agency for all of our students and our families. Okay. And you know, again, Samaritan is
078is one of those big conglomerates. It's it's it's, you know, so um I I actually tied Miss Mallerie into another group. Uh and I don't know if they've met yet, but just it it was more of a kind of a local smaller group just to develop the relationship. I I wanted them to meet with Miss Mallerie and talk to them a little bit, but there's they they the the rep already said, "We don't have the band. we we don't have the bandwidth to cover anything like that. Um so, you know, they they they kind of got us, you know, at their wheel, per se. All right. Thank you, Miss Mallerie, for that information. Thank you, Miss Mallerie. The next item I have is item D. Uh this is the amended item. in your packet uh
079labeled D is a copy of the student code of conduct that needs to be approved for the 2526 school year. We have a uh student code of conduct review team that meets once a year uh and reviews the student code of conduct. Miss Mallalerie has provided some highlighted points of recommended changes for the updated student code of conduct and I provided everybody a a paper copy along with the uh the digital copy you have. So if you have time if you you know you have a free moment or you you know right before you go to bed or something you want to thumb thumb through the student code of conduct instead of you know watching TV or on your phone I'm sure you would you know enjoy that. But those are the the highlighted uh
080recommendations and changes and then the copy is attached for your for your view and um I will be asking for action on this next next next port. Any questions on that? Okay. The um the next item I have this evening is for information and this is the donation from New Bethany and this is from Miss Allen. This memo is an acknowledgement of receiving $2,000 for two scholarships to be presented to a trial Madison High School senior Tony Simmons pastor of New Bethany for Christ Church 12 Straighter Drive made this donation. Carolyn Lavell Mard will present these scholarships in person at the senior awards to be held on Wednesday, May 14th, 2025 at 1:00 PM. So, you get a minute, add that date if you're available to your superintendence update, but I will be asking for
081action on that item next week. Item E is the request for approval via information. this evening for the course guides for the 2526 school year. Um I I asked Miss Murdoch to stand up. Are there any notable changes or any notable things within the course guide? I don't mean to put you on the spot, but just so the biggest changes are submissions of electives for our students. In both course guides we added um designated default classes for um students of other languages because we have students that have more language needs that can be met through just um working with the teacher. So those students it'll probably be three to five as a middle school 3 to five students at the high school one teacher. Um that's the only change in the high school course. In
082the middle school course, there are a number of electives added. They are use more electives to try and engage our students in their interest. They survey students surveyed staff. There will be no additional staff added. They're changing their the structure of their day to day with the staff they have. All right. Thank you, Miss Murdoch. Have a question. Did you say T- Salt Tanguage S? Okay. Thank you. So again, if you have some free time one evening, you can uh peruse through the course guide. A lot of good information in there uh with regards to the offerings that we have for our students. We and as Miss Murdoch said it, we're continually continually trying to offer our kids some areas of interest, you know, uh and one thing that uh she didn't allude to is
083that um the additional electives that we're providing at the middle school, we're trying to move those or we our plan was to move those to first period. Correct. move those to first period because they're areas of interest and we're hoping that we will see some u see some effects of of of attendance with those. So, I think her and her team and Mr. Gibson uh were being very proactive uh with that concept and and uh we're hoping to, you know, see that over the next couple of years with with our attendance. Kids get up because they don't want to miss first period because they got an elective that first period. All right. Item F, last item is the Oh, excuse me, G. I'm sorry. We moved down. Thank you. Item G, I am asking for
084approval of the personnel agenda this evening. I shared the personnel agenda with you guys on Friday. Um, if you have any questions, uh, please let me know. Personnel agenda as read. Um items one through six, separations of services. Uh excuse me, 1 through nine. Uh 10 through 20, appointments and changes in salary. 10 through excuse me, 10 through 57. Uh 58, 59, and 60 supplemental appointments. I need approval of the personnel agenda. I move. Second. Are there any questions? Miss Allen, would you please call a RO? Yes, I can. Mr. Lumpin? Yes. Mrs. Carrington? Yes. Mrs. Kilor? Yes. And Mrs. Cherry? Yes. Motion passes for the approval of the personnel agenda. And that's all I have this evening. I appreciate my my team for your your uh contribution and information tonight. Thank you very much.
085Thank you. Item number seven, discussion item updates. I do have two updates for uh the board. One uh which was requested and then one I just kind of want to give you just a real quick update. First item is a graduation update. As we head into May and we are at the point of um the school year just about being over, I provided item E in your in your folder. This is a um current status of uh high school graduates, class of 2025 as of April 29th. And this information is from Miss Heg. As of right now, we have 191 seniors that are on track. So, we have moved that number up almost 50 55 kids. There are 22 seniors that are still not on track for graduation. I talked to Mrs. Mr. McCrae and
086he said that there's a high likelihood a lot of those kids will make it. I didn't get a lot of specific detail, but they are still working to uh get those additional credits. So, right now, I think we're about about 89% of the graduating class, which is uh moved up 50 or so kids, and they are still continuing to uh to push these kids through to to uh hopefully get them over the hurdle. And I'll I'll provide a little further update closer to graduation date to let the board know where uh where we are. But uh I think at the beginning of the year we were around 150 or so 148 or something like can't remember exactly. Now we've gotten up to 191. So uh our next step is to really really focus on those
087last 22 and get them over the uh get them over the hurdle. Did our fast FA um percentages increase? it did and I don't have that information but I can share that with you as well. I can get that information for you. And uh Mrs. Mrs. Heg also wanted to tell me that the the the lag from input to when FASA was actually processing the information was uh was very slow and that may be one of the reasons we had that early um that early low percentage but yeah I will get that information for you. Miss Potter Lee. Miss Potter, can you make a note of that for me? Update on FASA. Thank you. And then the next update I had, I just wanted to let the board know that um we as a district
088uh we are currently looking to upgrade our website. We uh have worked with a couple of different uh vendors and received a couple different proposals. And uh there are a lot of different websites out there, a lot more user friendly. Our website is antiquated in a sense. And uh Mrs. Murdoch and Ashley Anderson uh they they talked to me about looking at a couple different vendors and they've they've brought brought a couple couple different vendors to to the table and we've looked at a few. So I believe that next board meeting we are going to present to you guys what what direction we would like to go with uh with the website. There's one vendor specifically that has a lot of local schools, does a lot of really creative things with the website. I think
089we're going to go with that one, but want to make sure I share that with you guys before uh before we move forward. Just want to give you a heads up. Okay. And those are the only updates I had this evening. Okay. Item eight, treasure comments. Yes. I had one comment today. Um Mrs. Murdoch and myself had the pleasure of reviewing um scholarship applications to be awarded to to nine students. Initially, there were only eight scholarships, but I I felt that I wanted to make sure that all nine application applicants got a scholarship. So, I am donating $1,000 for one of the scholarships and then it be my out the door contribution. Out the door contribution. So, yeah, it was really it's really good. The u the caliber of kids, you all were amazing. I
090mean, they were amazing. So, I I have fun. That's all I wanted to say. All right. Thank you, Miss Al. And that donation is to be commended. Great. Got about 10 years to go for her. You said what? I said I got about 10 years to go when I'm on my way out to the door. On your on your way out the door. Okay. $1,000 will probably be a hundred by the end. Yeah, probably. Yeah. Yeah. Thank you. That's awesome. Uh the only comments I have this evening, uh just a couple reminders, you know, outside of we're rounding the corner, graduation's on its way. Um superintendent update is in your hand, lot of lot of dates, closing dates. Uh as far as um what's going on in the buildings, high school, of course, graduation, the
091big ceremony, accumulating 12 years of education is May 20th. uh ceremony starts at 7 p.m. The um the other information is of course as far as relative to what I got I have going on. I do want to make note to the um the 5th I will be out half a day and then we will start negotiations the second half of the day and then the 9th and the 12th I'll be out um picking up my son, bringing him home from his first year of school. Uh but there are also a lot of other great things going on. Then I also have a document in there just some general reminders. Uh the gayla I think we got two two of us going to the gayla. Two folks going to the gayla on this on tomorrow
092evening. I think I'm going to go 6:30. If you think you going to go, let us know cuz we got but we may have we got you going. Okay. He can take my place. Okay. If he wants to go, he can take my place. Okay. But I'm sure I'm sure if we need another seat, they will be more than accommodating to get another seat. Is that m I can't I don't want to speak out of I'm sorry. Mr. Lumpin says he would like to attend and I said I'm sure that there won't be a problem for what extra but I mean my name's on the front of the sheet so I would hope that that matters nothing. Education foundation wouldn't say no to one of its members. Yeah. So, so if you decide to go,
093just Okay. Um, the gay is tomorrow, of course, 6:30, Presidential Bake Center. Battle of the bands is Saturday. Um, uh, we we got a rain planned. We We got a lot going on Saturday. It starts at 2:00. We got a lot going on Saturday. We have a a tournament, a a big huge Midwest girls AAU tournament. And Mr. Bean thought that the weather was going to be good. So, we rented the gym out. So, if the the Battle of the Bands starts, the rain starts during the Battle of the Bands, they're going to go to the middle school and we're going to squeeze them in there. Usually, I would I would cancel that event, but it was was so close, the other event at the school. It was so close because school stuff always supersedes
094anything going on. But, it already made uh this agreement with this company, so I couldn't let them go. So, Mr. being worked it out and uh we we we plan on getting uh getting that battle of the bands in. Forecast looks a little sketchy, but uh you know, he he did he does believe he can make it u make it happen. And I didn't I didn't want to do bad business with this other this other group after they had already made that we've already made that commitment. Um, and last on the 9th of May, the city, excuse me, the chamber of commerce is sponsoring the Mother's Day brunch over here at the community cultural and community center. We are a uh one of the sponsors for the organization. So, if you would like to attend
095mothers, just let u myself or Miss Potter know. Would you like to attend that too, Mr. Potter? And you can attend too as a sponsor, but uh the menu is attached and if you would like to attend, just let myself or Miss Potter know and you can uh attend and be celebrated on Mother's Day on Friday, May 9th. All right. All right. Couple of weeks we'll get through good school year. That's all I got. Thank you very much. All right. It's a lot going on. Next up is board comments. Mrs. Currington, um, thank you all for spending the evening with us. Thank you, uh, Miss Mallalerie for your, uh, good presentation and being able to answer some questions. I always like that. Um, the presentations were awesome. I was so excited to see um, the
096cadets and see so many young black girls interested in law enforcement. That was that was really awesome. So, I'm just excited about the work that is going on here at Trotwood and I just think we work with an amazing group of people and given the current climate, the job that you guys do is is really amazing and should be commended. Um, there are a lot of obstacles in our way, but you guys seem to make it happen and it looks effortlessly from where I'm sitting. Um, so kudos to all of you guys and thank you so much. Thank you, Mrs. Kilgore. Um, I agree with Mrs. Currantine. Uh, this is a very informative um, board meeting today. Learned a lot. Thank you, Miss Allen, for your five-year forecast. Have a lot to read. Um, lot
097going on with House bills. And again, it it's also nice to see our young people thrive with the opportunities they have, such as the Trotwood Police Explorer program. So, I'm just looking forward to all the upcoming events and uh graduation and seeing what's going to happen throughout the rest of May. That's all I have. Okay, Mr. Lumpin. I mean, I agree with Miss Carrington, too. For once, for once, she got it. She got it all right. um you guys are doing an amazing job and we don't take light um the transition that we're going through right now and all of the pressure that's that's that's out there and um some of the decisions that are being made for our kids from different places that don't really understand the needs of our kids. So, we just
098we just really appreciate you guys uh putting the work in and and keeping us informed. Like uh I think that's the big the biggest difference for me is just the information and having all of the information. So that's it for me. Okay. Well, once again, we all matter. Everyone here at Trotwood, we all matter. Um I had the opportunity of attending the signing day yesterday. Um it was exciting to see about 40 students, I believe, um signed their letter of intent for what school they will be going to. Um their families, everyone was excited and it was a good time. So I um wanted to congratulate those students. Also I was able to see the student of the month and that was um on display in the hallway. So congratulations to those students. Um also
099with the rest of the board members as already mentioned about um the exploring um the exploring program for our cadets. That's that's amazing. Um the first steps to exploring a possibility in a in a career. Um I I just think that that's awesome. Um Miss Allan, thank you for your gracious donation. Um it's a lot going on in Trotwood and I want to just say I really thank um the board of education for trying to um make or be present at everything that's going on. Um it is a lot and it's a lot for us. So, I do appreciate everyone trying to um at least show their face and um you know make sure that we are being visible at every event or most of the events that we can. That's all that I have.
100So with that being said, I need a motion to enter into executive session to consider the appointment, employment, discipline, dismissal, promotion, emotion, or compensation of a public employee or official of the investigation of charges or complaints against a public a public employee, official licency or regulated individual per BOD policy 0166 and ORC12121 121 1 121.22G1 G1 and two um to prepare for conduct or review negotiations or bargaining sessions with public employees concerning their compensation or other terms and conditions of their employment per OC12.22 22 G4 and to consider the purchase of property for public purposes, the sale of the property and competitive bidding or the sale of other disposition of unneeded, obsolete or unfit, unshore property accordance with section 505.10 of the revised code. A premature disclosure of information would give an unfair competitive or
101bargaining advantage to a person whose personnel private interest is adverse to the general public interest per OC 121.22 G2 action may be taken. I move. I second. Miss Allen has been properly moved and second. Would you please call the RO? Yes. Mr. Lumpkin, yes. Mrs. Currington, yes. Mrs. Kilgore, yes. And Mrs. Cherry, yes. Motion passes that we will enter into executive session at 7:04. Good job. Get this over.