001for for e and welcome to the Troutwood Madison March 6 2025 work session this meeting is a meeting of the Board of Education and public for the purpose of conducting the school district's business and is not to be considered a public community meeting vice president Simmons would you please call the row Mrs Curry pres Mrs kilor yes Mrs Carrington I'm sorry Mrs Cherry yes and myself and Mr lumpin is going to be delayed or not present yes may we stand for the pledge please to the flag of the United States of America and to the name indice next we will have our mission statement to be read by L'Oreal the mission of the traveling Madison City schools is to graduate all student good prepared to excel in a Go Global Society with a commitment to
002lifelong learning and the guarantee by a childing curriculum facilitated by Innovative and dedicated staff Community CH participate participation in state the art resources and stimulated atmosphere [Music] [Applause] thank you so very much the job well done that was pretty awesome yes let's give her another gu all right thank you so very much next um on our on our agenda is to adopt the agenda are there any changes to the agenda there are no changes this evening okay no changes Mrs Simmons would you please call Mrs Cherry yes Mrs Carrington yes Mrs kilor yes myself okay next on our agenda is a consent agenda so we need approval of the ohsaa resolution for 2026 I need a motion a motion okay let me go back so since it's the consent agenda I need the approval of
003the O ohs AA resolution for 2025 2026 school year and approval of the overnight field trip to Columbus Ohio for Troutwood Madison High School distribution education clubs of America and students on March the 10th through the 12th 2025 I need a motion a motion it's been properly moved in second M Mr Simon I'll say please call um Mrs Currington yes Mrs Kilgore yes Mrs Cherry yes myself good motion passes for the consent agenda next is our board report number a is approval of resolution to adopt special education module policies and procedures with slight modifications this is just for information okay yeah I believe so yes it's just and the fou is attached to for your pleasure at any questions next Item B is the board retreat the bo Retreat is just this is just for
004information only but it will be it has been scheduled for April 12th 20125 between 800 a.m. and noon item number c is rescheduling of the April 3rd 2025 work session due to a conference um we will need that will be a conflict we will need to to reschedule our board meeting of April 3rd 2025 to be announced and then there is the treas any questions I'm sorry and then there is a the treasurer's report Mrs Allen asked me to read um her information for the treasurer's report this evening item a is the approval of February 6 2025 work session meeting minutes and February 20th 2025 regular meeting minutes and this is for information this evening Item B is for Action this evening and this is the approval of board member training compensation and the D
005details are in the content okay I do need approval of board member training compensation I need a motion a motion to approve the board members training [Music] copy it's been properly moved in second Mr Simmons would you please call the row this current yes Mrs K yes M Cherry yes's up yes okay motion passes for the approval of board member training compensation next number five is the superintendent report all right the first item I have on the agenda this evening is the approval of the inl of Transportation payments for the 2425 school year attached in your item is the uh letter from myself and the list of all of the students and all of the schools that those students attend the state of Ohio requires school districts public school districts that do not transport students
006to private or parochial or Charter in charter schools excuse me to provide an inl of payment for Transportation uh we do this every year uh the um the approval is then verified with the school through May to ensure that all students that are on this list have or are attending the schools that are outlined and then once the operations Department approves and verifies these individuals then a cut a check will be cut cut for uh this year I think the payment is roughly around $500 for the inl of Transportation payments and this is for information this evening and as you um move through those if you have any questions you can you can let me know and this is standard practice we do this do this every year and just additional details it's um it's
007one of those those uh those controversial issues that you know comes up in the state all the time as you can see there are several school districts that we transport student that that students live excuse me students live in our district that attend other schools outside of our district and it it's just not economically possible for uh the district to um to transport those students so we do offer the inl of payment for those for those young people right Item B is the approval of the Sinclair Community College and trood Madison City schools college credit plus mou and payment rates for the 2025 excuse me 25 26 school year standard memorandum of understanding between our district and sin Clair with regards to the college credit plus courses that are offered in the uh in the
008school and this memo is uh is for Action excuse me is for information just needs to be approved on a on a yearly basis C is approval of the junior RTC out of state overnight field trip to basseville Mississippi from April 3rd through the 6th 2025 and an overnight field trip to Atlanta Columbus Georgia excuse me in Atlanta Georgia from April 24 to the 25 for competition and that memo is also attached detailing those overnight trips and D the Personnel agenda which is for Action this evening the March 6 agenda forwarded to uh the board previously uh Friday and the updated agenda on Tuesday separation of services uh six individuals separ separation of services through resignations items 7-9 are appointments or changes in salaries substitute teachers items 10 through 12 supplemental appointments and 13 through
00914 are classified supplemental appointments and I am asking for action on those this evening Mr her just for clarification with the approval for the jrc that's just for information yes that is for information this even mhm and those two the detailed information about each of the trips is attached so for item are you fin yeah item D is the only item D I need approval of the Personnel agenda and as Mr Howard has said he has already um provided us with that information I'm hoping you I had an opportunity to review it do you have any questions questions then I know I need a motion to approve the Personnel agenda a motion that we approve the Personnel agenda second it's been moved in second Mrs Simmons would you please call the RO yes Mrs Currington
010yes Mrs Kore yes Mrs Cherry yes is Simmons yes motion passes for the Personnel agenda next item six discussion items um graduation update okay in your your folders as always I have provided some documentation with regards to the discussion items the first document identified as a is a um email excuse me an email from Mrs he the counselor over at the high school and Mr McCrae this is this document provides the current update of the graduating class or on track graduating class of of uh 2025 as you can see the total senior count is still 229 on track down in bold at this point is 187 seniors that is plus eight from where we were um in January and then uh we do need to make note that there are still several of the SE
011several of the seniors current seniors that are working through the the coursework and also the alternative Pathways so the uh the expectation after talking to Mr McCrae and Mrs heg is that the majority of these kids will get through we are just concluding third quarter with I believe next week and that number should increase and then the number of students on that alternative pathway is uh is also going to contribute to our our our students that are going to be graduating so I'll I'll continue to up update you guys uh probably April the first meeting of April to let you know where we are and then of course in May and you'll have all that information Mrs heg also wanted me to pass along that the the last bullet talks about the discusses the fasta
012completion rate as you know last time we were around 18% at this point we've uh we've reached 24% but one bullet she did want to I didn't one thing in the bullet point she did want to make sure I shared is that it says please note that the Ohio fast for student data portal receives direct uploads from federal student aid from the federal student aid department on their time schedule which creates a process delay so we may have many more may have a higher completion rate our next fast for Friday is this Friday May 7th 2025 so uh what um what we discussed is that because of the lag between the time that the information gets in and what's reported there is a uh a strong belief that we're more maybe more around 35 to
01340% completion so she did want to make sure that we shared that shared that with you and then they are having another uh fast for event this Friday at the high school I have a question about the fast is this faster is it every Friday or is it just one Friday out of the month or I believe it's every other Friday but I can clarify that I'm every other Friday yeah that's a good question I'll make sure I get that information next item is B yes uh Athletic League update M Mr Smith is not here this evening uh due to a prior commitment but uh even if he was here uh we would not have an update other than where we were last uh last meeting we are scheduled to have a work session with
014Jefferson Township and Dayton public schools on March 11th at 3:30 to uh continue to try to iron out some of the um some of the just logistical information some of the just scripted details some of the bylaws Etc of uh of the league so we um we are at a point now where we're just waiting to work through these through these processes and as soon as we get there I will share with the board or have Mr Smith share with the board what what that end product looks like March 11th at 3:30 at uh Jefferson Township City Schools their Board of Education meeting who will be pres myself Mr Smith the uh superintendent and athletic directors from both Jefferson Township and Dayton public schools be pres all right uh uh C moving on Five Rivers
015update in your folder the document identified as B is a email from Gina McFarland Al who is the CEO of Five Rivers unfortunately due to the federal government and some of the things that are going going on with the federal government Five Rivers has made a decision to close our school-based Health Center on March 29th March March 29th will be their last day uh Mrs McFarland L and and I had a a very detailed conversation about just the uh the fact that you know we are we're going to be losing Five Rivers but they do want to continue to support the district through some other Alternatives one being uh a mobile medical or dental unit and they would like to start that in in mid to late April so we've got to sit down and
016and and really figure out how Five Rivers can continue to support the uh support the district and then in the long run we have to figure out what's what's going to happen with that space over there pretty much out of our hands as um you know as we as we see what's going on in the uh in in in the United States and where we are right now and Five Rivers receives a lot of their their funding from the federal government so at this point on March 29th Five Rivers will cease to be cease to operate as a as a satellite Health Center here at the here at the district and and miss mcfar and I are in constant communication and then once we get a little better understanding or Clarity on what that mobile
017unit or mobile support will look like I'll share that with the board okay right and those are the updates through the discussion item next will be treasure comments I don't know if Mrs Allen shared any with you she she did not I I did see Miss Allen come in for a second she had to do something for payroll but uh she was masked up and you know kept her distance so uh other than healthy I don't think she has any anything to share to see okay number eight superintendent comments okay I do have a few comments for for the board this evening the first is black history programs at all of your seats you should see some T-shirts I think does everybody have a t-shirt you got a t-shirt I I order my SCH okay
018so you okay so you're good then so we we did have several black history programs over the past couple of weeks the high schools is actually going going on right now they had to rescheduled Theirs to today because of the game yesterday was originally scheduled for for yesterday evening I did have an opportunity to go and um spend some time over at the high school today and see their black history program I went to every every building that had had something going on and and I definitely wanted to acknowledge all of the stff staff and all the students that participated got a lot of lot of talented students and uh one of the things that uh Mr Manley and I discussed and if you guys don't know Mr Manley is a a former director of
019Arts in uh one of his former districts and and I'm not trying to put any additional pressure on him or job responsibilities but one of the things we did talk about is beefing up our arts program we have so many kids that are really really talented and they're looking for outlets and they're looking for some additional things to do and and a lot of those kids will will find themselves or find their way through the Arts and after you you know spend some time watching and and we'll talk about the band here in a little bit as well and watching these programs we got to find some additional outlets for our kids so we're going to we're going to spend some time over the next several several months and through the summer trying to figure
020out how we can get our kids a little more tied into uh to the Arts and and arts expression and hopefully uh in the in the near future have a little more robust program can that be something that could be offer through like somewh also if if we can figure out how to fund it and get the kids here yeah I don't want to make a statement and say yes right now um but but if we can figure out how to fund some of those things and get some Partnerships I I definitely think is something that we have to uh have to look at we we have to have a long range goal I I don't know if you you remember and I don't think anybody was at the board um on the board in
0212018 or 19 we had a um a summer musical production of the will and it was incredible it was outstanding and Co hit and all of that stuff kind of went away and we we really are are going to try to find out how we can we can you know reinvigorate our our arts program maybe through drama through our our classes or courses or or something but we we've got to figure it out Muse machine is still active but most of the you know most of the Muse machine I hate use the word stuff but most of the Muse machine stuff is our kids going to see things versus they they have they do have a program where they actually come in because I just went my grandson just had one right they actually came
022in and did a whole little SK yeah right with the kids what what I'm speaking of is an internal program where we have our own program where we put on those those Productions and presentations and we don't have to contract out with the music machine but Music Machine does they do come in and they do do do interactive things with the kids and put on presentations but what I'm what I'm speaking of is beefing up our own internal arts program yeah but you are absolutely right mus machine is still still active and and maybe they can be one of our partners you know helping us you know helping us do that they they partner with us you know through some of the things that they do now but but I don't I don't understand why
023we we can't have a spring musical every year we can't you know we we we got the talented kids we got the staff we just have to figure out how to infuse that back into what we do on on the dayto day all right the next comment I have is item well document C the MEO C in your folder if you don't know by now our boys basketball team was Victorious last night last night in the Ohio State Regional semifinal and they are headed to the regional Final on Sunday March 9th at 2 o'clock and they will be playing at Xavier University what I've included in your in your packet is is if you are interested in going Xavier University is cashless they do not take any cash so this is a a QR code
024to purchase tickets if you are if you are interested in going the game starts like I said the game starts at 2 and if we win this game then we proceed to the State final four at the University of Dayton Arena our kids have been playing very well our coaches have been been uh coaching very well and it's a bit it's an exciting time you know some of the things that we we've experienced here in the district before so we just want to make sure that uh that if you want to go that you understand that you do have to purchase your tickets through uh through that QR code or the Ohio High School Athletic Association website and we took two buses of kids last night and we had over a hundred students that rode
025a spirit bus and our kids were just as loud and excited as the kids from the opposing school and they were going back and forth it was a really really cool atmosphere last night and and and our our young men definitely uh definitely showed out last night was a good time they did right next um I do have a copy of an article on Harold Lefty Martin Harold Lefty Martin was a was the uh proprietor and the U the owner of the Northwest Track Club I don't know if you guys are familiar with that but Leana Martin uh former graduate graduate Olympic medalist is is his daughter and Mr Martin passed about two weeks ago and Saturday morning uh they will be having a memorial service at the high school in the High School auditorium
026the the district has worked with Mr Martin for years through uh through the Northwest track club and track program he's uh rented our facilities the old stadium and uh and until the old stadium became inoperable he rent rented space at the uh at the high school and I just wanted to share that information with you about his memorial service and then also uh provided this article and it has a beautiful picture of him and his family all of his kids who are Troutwood graduates who are doing extremely well and uh I I just thought it would be you know thought it' be important to just share with the board that you know we did lost excuse me did lose a a star worth in this community when it came to when it came to interacting
027with kids his program probably had th a thousand kids go through his program in the city of Troutwood and and in the city of Dayton and you know he was definitely a big loss big loss to this community Mr Martin until last year was still coming up here even in his even with his wheelchair coming up here to to uh to reserve the track and rent the track from uh from from us so he can so he can push his program and get those kids that that exposure through track he was a outstanding in individual he'll be he will be missed and if you do have some time to come in on U on Saturday morning it be it'll be in the High School auditorium memorial service what time 9:00 starts at 9: from 9:
028to 11: and and there there will be no funeral procession or no funeral there will be no body it's just a just a memorial service to him and there there going to be a lot of people coming in a lot of his former athletes a lot of uh folks that he worked with through the uh National Federation of of track there there's supposed to be some uh some former Olympians here he he had a a big impact on a lot of uh lot of folks in in the Dayton area and uh I I felt it was a it was an honor for them to want to come back and you know and memorialize him here in our building and last our band over the last couple of days I think they got back yesterday had
029the opportunity to attend Marty GR in New Orleans Louisiana and they had an outstanding time and they represented trood Madison City schools to the fullest got to March down Bourbon Street and all through the streets of Louisiana got a lot of um really nice compliments and I wish Mr Bean would would have stayed but you know Mr Bean's a he's a humble guy too but our band is outstanding they they had an outstanding time I mean they did an outstanding job had a great time and what an experience for for our kids yeah what an an experience for our kids and this all comes back to you know those Arts again we we've got to figure out how to uh reinvigorate those those opportunities for our students and you know this will be definitely be
030a be an opportunity that uh those kids will never forget uh he's started his plans for fundraising for next school year aw and uh hopefully they they get that opportunity to go again right and that is all I have as far as comments are concerned more pictures I I think he he just sent us uh he just sent us about five or six he has a folder and I just said send me a couple that I can share and then when uh when you get you know when you compile your folder we can uh we can share those additional ones with the board okay yeah I'm kind of jealous but they they definitely had a good time the kidss came back I saw a few of them in the black history program and uh talked
031to a couple of them this this morning when I was over at the high school and and they were beaming about the uh the opportunity that they had to uh to visit New Orleans absolutely wonderful experience yep absolutely and that's that's all I have okay well we're just moving right along um board comments Mrs Currington um I would just like to all as always thank the staff of Troutwood Madison for the great job that you all do um and I would really I'm really impressed when I see our young students come up and read with such passion and articulation um it shows that we have that we have from the cream of the crop here I think Laura Laur Le Bean she told us she was the what did she say super reader um so
032it's good to see our children not afraid to stand in front of a crowd and speak um and it just shows that our teachers here are doing a great thing for our students congratulations to the boy basketball team I'm sure they will be victorious as a matter of fact I'm going to make sure I go somewhere and make a little place up B on it cuz I just know they're they're they're going to win um and um I just want to thank everybody okay Mrs Kilgore thank you it seems like February was a busy month for parents and she staff and administrators um so I just want to say continue to keep up the good work the Rams I didn't get to see the boys basketball team play but my family did but I did
033get to see them at a right State game last week uh they were there the team was so that was nice to see them out I think right State uh played W CSU Cleveland State University so they were there supporting them um but go around and keep up the good work thank you okay Mr Lumin is not here so vice president Simmons again I concur miss lauel being was a definitely a super she named herself a super reader and she was just that a super reader and I look forward to seeing her in 10 years to see where she'll be um congratulations of course to our boys basketball team um I know we're take we will take the state this year coach Blandon um coach Smith uh coach I don't want to forget anybody else
034our assistant coach uh Yates Yates yeah um they are doing an awesome job I I got an opportunity to attend Saturday as well as last night um just the excitement the fans the students behavior um it was a treat to be there so um the band going to MRA I was a B I was in the band many moons ago so I know how that feels to be able to travel with your band so however we can get behind and support the Arts here at Troutwood Madison we are more than Sports um as you can see our students have so many talents to Showcase so we will continue doing that um here at Troutwood Madison schools um that's I'll end with that okay thank you so very much um I can car with them as
035well with our um mission statement reader our she just has personality plus um also congratulations to like we said the boys basketball team um I had the opportunity to go to a few of the um black history program and I'm just amazed at our students what they can do um once they set their mind to it um I I'm just in awe with with with what they can do um and so I'm going say congratulations to the teachers shouts out to the teachers who work with their the students and the parents as well um one of the things I wanted to make sure that we mentioned was the stay in the game of attendance at Madison Park I think that that is a very very good thing um and hopefully um our attendance um will
036increase and our absenteeism will decrease um and then to the students the high school students that had the experience um the the at the ud experience the high school students they were well conducted they conducted themselves in a in a manner which um the Board of Education our district should be proud also the students that were at the game that conducted themselves um in L fashion and that we should be proud of our students um I just wanted to make sure that we are doing everything that we possibly can to make the district a success and that includes everybody I I know that the logo says you matter but I always say we all matter so um we all um participate in trying to reach one teach one and just holding everyone accountable and doing
037what we can to Ure the success of our students and that's all that I have as far as comments okay if nothing else um we will enter into executive session to consider the appointment employment discipline dismissal discipline promotion demotion or compensation of a Public Employee or an official or the investigation of charges complaints against a Public Employee official licy or related excuse me individual per po B Boe policy 0166 n o rc1 12122 G1 action may be taken and the time we will be entering into executive session is 606 this s would you please call well Mrs Cherry yes Mrs carington yes Mrs k yes Simons yes we will enter into executive session at e for e e e clear us out of executive session at 7:22 and I need a motion to adjourn motion
038a second you got second yes it's been second Mrs Simmons call the RO U Mrs cson yes Mrs Kilgore Mrs Cherry yes Mr lumpin yes there you go M Simmons yes motion passes yes e e e