001I would like to call to order tonight's meeting for the board of education. Please stand. >> I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. >> Mr. Price. >> Mrs. Borchers >> here. >> Mrs. Davis >> here. >> Mr. Fox >> here. >> Mrs. Packard >> here. >> Mr. Reic >> here. >> Okay. Um, it's always a fun part of the night. We have presentations and tonight's spotlight is student government from the high school. Welcome and thank you for being here. Yeah, we have Jennifer Limpy is our uh adviser for student government among advisor many other clubs and activities as well. So, um she's quite versed in how to how to advise uh
002our students. So, we're really thankful for all the time she puts into our students. So, I'll let her go ahead and introduce our students and they'll take it from there. >> So, today um we have we're going to start with Devana Harris. She's our student government president this year and um she's going to tell you about some of the clubs and activities she's in. >> Hi everybody. My name is Savannah Harris. I am part of student government of course um key club, Astra, NHS, um senior cabinet, junior cabinet. I am also a varsity cheerleader for basketball, football, um game day and uh competition. And then I also am on the varsity track team. >> Cool. That was a >> Yeah, should have just told you what you don't. >> Next, we have senior Josie Lime
003and she is our um senior class president this year. >> Yeah, I've been involved in student government for four years. I'm in National Honor Society and I was in junior and senior cabinet as well as being the senior class president this year. >> And next we have Tracy Parker. She's a senior this year and this is her first time on student government. Yeah, this is my first year in student government. I'm super excited. They do a lot of fun things and I am in student government now. I'm on senior cabinet. Um I'm in Troy Tones. I'm in Astra and fashion club. >> Yeah. >> And then rounding out, we have Kyle Penny. Um Kyle's first year is on student government this year as well. And I'm really excited to see him. I know he's an
004outstanding young man because he's been my Latin student for the past three years. have a lot of faith in Kyle for sure. >> So yeah, so I've been in her Latin class for three years. I'm also a part of Latin club and then first year on student government and then I'm also in junior cabinet and then I'm on the varsity tennis team. >> Welcome. >> Thank you. >> So Dano is going to walk us through a little presentation about all about student government and what our function is. And if you have any questions for at the end, she'd be happy to answer those or anybody would. >> Yes. Okay. Okay, so our theme this year is Ohana. And ohana is the meaning of family. It's inspired by the movie Lilo and Stitch. And it embraces
005the true essence of Trojan family spirit at Troy High School. Our mission is to focus on inclusivity and creating a safe and loving environment for all students. So first we have our dance and pep rallies. Citizen government plans and hosts themes, theme dances annually, including homecoming, hall decoration, and winter formal. We handle everything from dress up day selection to decorations, ticket sales, and hiring DJs. Our prep rallies aren't just noise. Um they're celebrations that unite our school. We support our sports teams, clubs, and academic success. Um, in the previous years we've done like where we have our athletes come out on the floor and everyone like will stand and honor them and just congratulate them for all their successes throughout the season. And um, we also organize games and competitions uh, which allows all of
006our students to get involved and just have a good time for the pep rallies. And then we also have the cheerleaders and band perform our fight song. And then we always end every pep rally with our alma mater. You guys want to add anything to that? >> No. Okay. Okay. Then next we have our committees. We have three committees. Um our committees are decoration, spirit, and rally. Our decoration committee uh is responsible for planning, creating and setting up decorations for our dancing events. We strive to make our events unforgettable for our students. Um next up we have our spirit committee. Spirit committee makes creative themes for our dances and dress up weeks. This committee aims to boost school spirit and bring some excitement into our school days. Um the last committee we have is rally
007committee. The rally committee is mostly involved with our student student engagement. They come with they come up with interactive games and activities. This committee helps to ensure a smooth flow of our pep rallies. Lastly, um we have some of our community um things or events that we're involved in. Student government members serve as ambassadors as community festivals and events, service projects and volunteer opportunities. We extend our school pride by creating meaningful connections throughout our whole community. So here we have Last year we went to the Hug the Earth Festival. It was a great time. We all got split up into um different I guess um sections I guess you would say and um just kind of helped out there where we were needed. So yeah, we had a good time there. Yeah, that's all I
008had. >> I would say one other thing that um we were able to do in the past couple years is the Renaissance program reached out to us. This is a program that's throughout AHA high schools and they really try to promote school spirit. Um they even will rebrand schools that are struggling with an identity and things like that. And we've really learned a lot. I >> I like this school because um we don't just focus on sports. We try to be very inclusive and we focus on like quiz team or um the coding club or esports and things like that. Those kids don't usually get recognition. And um we like to include not just athletes. I mean we're very proud of our athletes, but we like to include everyone. And um the other thing I
009wanted to say about this this theme we have this year for the ohana family matters. I feel like that's really focusing on the why of Troy that you matter because we want to make sure that everybody feels accepted and know that they are important here at Troy High School. >> So well chosen theme. I think that's really good. >> Yeah, I like that a lot. >> How do you get to be a member of the student government? >> Well, there's an election process. >> Yes. >> Okay. And you have to get so many signatures from the people in your grade and then you get put on the ballot and then your grade votes for you. >> If you have already been on student government, you don't have to get the signatures again, but you do
010have to re rerun every year. Yes. >> And if you don't get on, there's always an option to run at large, which means you would go in front of the entire student government and kind of plead your case and they'll vote for a few members to be added on after the elections have already finished. >> So many per grade. >> Um, that's correct. So it's usually 10 per grade plus our president and vice president. They run separately. They run first for student body president and vice president like on a ticket. >> Okay. >> And then um whoever gets that then we elect our representatives 10 seniors, 10 juniors, 10 sophomores and then we have to wait until the following year to elect the freshmen. So we elect 10 freshmen. We just had that election. And
011then tomorrow we will elect three more what are called members at large. So those are only those spots are only available to the candidates who ran who were not placed on student government in the first place. So it's not like an open election, but um those three then will join student government and we'll have an odd number in case we ever have to vote on something. >> It would be good to have an odd number, right? >> Um and then they serve the entire year and then um the of course the student body president and vice president are only open to seniors. Um, and that it's only open to people that have been on student government before. You can't just decide you want to be student body president because that's where the committees are so
012important because I feel like if you serve on a committee, you understand the workings of student government a little bit and can better lead student government. So, that's the thought process behind that. >> Great question. Thank you. >> Interesting. >> How do you decide who's on the committees? Do people say, "I want that committee," or do you? Um basically technically we have like a basically you vote for we have since we have three committees you would like put one two three like >> your favorite. Yeah you rank your favorite and from there I guess you just tally that up. >> Right. Well so our ranking is um one I really want to be on this committee. >> Yes. >> Two this committee would be okay. >> Right. >> Three please do not put me on
013this committee. So um we take seniority into accountability. Basically, Devana and I will sit down with probably Josie, our vice president, who could be here tonight, and um we will just go through the seniors first, but we try to even out the committee so there are someone from each grade level on the committee so that the older ones that have been on that committee before can show the ropes to the younger ones who have not been on the committee. And then um we try to because I feel like our two biggest things that we do are the rallies and our dance, our midwinter dance. And so we try to really stack the rally committee to be larger than the other two. Um the design committee also will do things like design our t-shirts. Um not
014these, but we have different student government t-shirts that they design that are really cool. Um I think you saw them in the pictures. Um or they will we're we've been talking for years about trying to get a mascot and um so they would be involved in like selecting a mascot for us and things like that and so the design committee is seems like the least glamorous but it really is they make posters for spirit and things like that. So um that's our smallest committee but they're still very very important. You girls want to talk a little bit about how you guys kind of advocate for student body when you need to come to me or other administrators like things like that that kind of connection >> like what did you just come to me about?
015What did we just have discussion? >> We we just had a meeting with Miss Dedric and the new athletic director, Mr. right about uh the we're making a video for our announcements because we're both in mass communications which means that we go on air and >> make videos and all that fun stuff. Uh I think it's your third year and my second year of it. >> Uh but we're trying to make a video about student section etiquette at the football games. So how to act, you know, don't be hooligans and then how to cheer like the cheers. A lot of we noticed that the underassmen didn't really know what they were doing at the first home game. So this would just be like informing them and letting them know and see how to do the
016chair so then they can learn, >> right? >> That's cool. >> Yeah. >> And it's an open door. So these the in in years past that's just how it's been amazing that they kind of listen to the student body if they have ideas, things that they want to do when they run for uh president. And so kind of explain the difference between your guys' presidential capacities. you guys could explain that real quick. But when they do that, they come to me too and ask like, "Hey, we want to kind of promote something that here's the ideas that we're having. Is this okay to kind of run on this platform, right, that we would like to see some things happen or what we'd like to to go on?" It's always amazing ideas. So, usually I let
017them run with it. that. But I mean it is a very I will definitely concur that is a very much open door and there are some things that they will make camp promises and I'll say yeah that's a great idea or you know I'm sorry we can't do that. Like for example they want to have the courtyard available at lunchtime and that would be amazing but there are math classes that have windows open and so we just can't promise that. for um there's been talk about a coffee bar for years and that's all well and good until we decide that oh wait student government has to show up early they have to run that they have to clean up after it >> you know things like that so Mrs. Dietrich really helps us think through
018our grandiose ideas like that >> and has been really supportive because we all want Troy to be the best it can be and that's really what student government is at its heart. It's just like trying to make Troy the best it can be like however that happens. And I'm really proud of everybody on student government. They really I I'm super proud. I don't think you hear that enough. I'm really really proud of them. >> Thank you. So, um, for me, I am the president of student government. So, I'm kind of in charge of the school as a whole. I basically student government is kind of just like looking after each grade. Like for Josie, she's more of the seniors, but yeah, I take care of like the whole school, if that makes sense. >> She's
019more important than me. >> No, that's not that's seniors have a lot going on this year. Obviously, it's their last year, so they have a lot to do. and she has a lot to do. So, yeah, >> it's nice to split that responsibility. It doesn't all fall on one person. >> And honestly, she helps a lot with me and I feel like I so we talk a lot between the two even though it's different. >> Yep. >> Last thing I was going to just mention too about our pep rallies, one of the things that I love to see our student government do is I mean, they're up in the stands with our students now like encouraging them to cheer and unteer for the games because they don't pick that ahead of time. So, it's just
020like volunteers, how 10 freshmen need to come down and be in this game. So, they are out there. So, they're, you know, it's they put themselves out there in front of their peers and are excellent leaders and um and just role models for our students. So, uh they they really do make a difference and help us, you know, with that part of it because I think that when it comes from the students, it's it means more. And I think it's incredible that you're all inclusive of all. I mean, we have so many student organizations in this, which I'm really proud of that there's, you know, you have an idea and you want to create a club of some sort. I mean, and and so many of those clubs just do amazing things. So, I think
021it's great that you include everybody. >> Interesting to take a tally sometime of like every like you guys listed all of I mean every member of student government. You should hear the list that all of them are, you know what I mean, involved in it. Be kind of cool to see the span of what what all is represented on student government. It's a really wide range. >> There's got to be like one of everything. >> There has to be. There has to be. >> That would be kind of cool. >> We should do that. >> That's great. That's great. >> Well, you're certainly making an impact and thank you for stepping up and doing that for your for the school and for your fellow students. That's pretty impressive. Thank you. Thank you so much. Thank
022you. >> As we always say, you are welcome to stay. You do not have to. >> We're going to go through the rest of our agenda. >> They asked me ahead of time. >> You were the highlight of the day. Thank you. Um board committee reports, Miss Davis. >> Yes. For the Haner Cultural Center, um recently uh I think I talked about this at the last meeting, they were trying to reformat uh their board and go after younger members to be a little a little better at marketing maybe and getting some new blood in. So they were successful in getting two new board members on the Hayner Cultural Center. They also have hired two more people because Terry Lynn is retiring and she is from what I understand the basis of like four people. She
023does so much. I I don't know exactly what she does and I've never personally met her but she must be very skilled. So they've replaced her with one full-time person and another part-time person as they ease into that transition. She's retiring and they're going to do a ceremony at the end of October. Uh, the levy committee is currently working on 250 signs, two billboards, a radio ad, and a fact sheet to be passed out for their levy coming up. The chiller is finally up and running as we are ending summer. So, that's perfect. Um, it got up at the end of August, but they're loving it. And they were there will also be a a horicultural update paid for by the Friends of Hainers. So, if you see yard work and bushes and things like
024that, that is not coming from any sort of outsource. that is coming from the friends of hanor and there is also a new exhibit board going up or it is up uh compliments of David fair he was responsible for designing that also paid for by the friends of her and the friends of her is sponsoring so someone out of state found an original distillery whiskey in their grandparents basement so they shipped it back here and they're going to do a raffle that will sell for I believe $20 a ticket and they are going to raffle off not that bottle, but they're going to sell 400 tickets and I believe there's going to be 50 winners and then it's at the end of the month and you those 50 winners get to go and have a
025taste of that original whiskey. All the proceeds again go to the friends of Hayer and that is the largest update I've ever given on the hater cookies. >> Porchfest. Thank you, Levi. >> Porchfest is coming up this Saturday. So, you can get your ticket. Do we need tickets for that? No, just I don't think house to house. Great. You go house to house. Listen to great music. It's all over downtown. >> I'm planning on going this year. Yes. Thank you. Porchfest is also this Saturday. >> Anything else? >> That's my whole sheet. >> Levi, anything from Upper Valley? >> Uh yeah, I have a little longer update than normal as well, but probably not as long as Sarah's. Um our presentation this month was from the UBCC Foundation. Um, so that's a separate uh group
026outside the board. Um, kind of like a non like a nonprofit type group. Um, they set up a scholarship fund and uh the goal is to raise some funds uh because it's a 50th year anniversary this year. um some activities coming up uh throughout the next few months. But the goal is to uh raise $3 million into that balance and then be able to uh give money every year to uh recent graduates uh students to help with um tools or other startup cost uh when they when they complete their program because um you could imagine a toolkit or um maybe some fees or entrance exams that certifications that they need to get uh are costly as well. and and that student hasn't um you know started a job yet and so um help help uh
027with the donation there. Um we've got the Yellowstone trip. Uh really cool trip. Every year every September a group of students uh go out west um and uh for a little over a week. Um this year there's 11 students um from the landscaping and environmental sciences program will be out there uh leaving this week September 10th through the 19th. uh they'll fly out there and they'll they'll get a lot of hands-on experience um in terms of talking with park rangers, uh sightseeing, different really really neat, cool opportunity um out there at the Yellowstone National Park. Um our German exchange program uh will be happening again this year uh in October the 15th through the 30th. There will be seven students from Germany staying over with families uh of students um from UVCC. And then in
028the spring, we'll have our uh our students will go over to Germany again. Uh US US Representative Mike Kerry visited the career center on the 28th of August, so a couple weeks ago. We have 18 new staff members this year and uh that's partially due to uh you know, obviously there's always change over each year, but also um enrollment's up. We started day one of the career center with 1,198 students enrolled this year, which is 50 a new record 54 more students than uh our previous record of last year. So, uh continues to grow and it'll be exciting to see what happens in the coming years as well um once uh all of our our classrooms are completely updated and and everything like that. So, with new programs and how we can continue to expand
029as well. >> Thank you. Mr. Piper. >> So is >> this a I'm sorry is this is a first reading, right? >> Yeah, first reading. >> Thank you. >> Um so again periodically throughout the year we have um policy update recommendations. So there's a first reading and then next month I'll ask you for for approval of these policies. I shared with you um some background information on all the policies. Kind of a lengthy list this time. I think our meeting with the Neil Rep was three and a half hours this time. Uh, so I'll walk you through some of the changes and why and if you have questions along the way, of course, as always, feel free to ask. But I'll move kind of quick because there's a lot of them. So if I go
030too fast, just stop me. Uh, the first one, and a lot of our policies, like you'll see the first recommendation for revision is policy 16, 13, 3213, and 4213. They're all the same policy that show up in different areas in our policy. So the 1000s are for administration, the 2,000s are for classified staff, the 30,000s are for certified staff. So that's why you'll see some of these policies that are in triplicate like this one. Uh this one is revised because they simply um provided a new definition of for grooming in the parents bill of rights. So that impacted these three policies and needed those revisions. Uh next one is policy 2266 which is non-discrimination on the basis of sex in education programs or activities. This one is revised for a few different reasons reason reasons
031mainly because the in this one the definition of fondling has been changed in the national incidentbased reporting system. Uh also the DC office address has changed for the office for civil rights. Uh policy 24302 has to do with participation of community and stem school homeschool educated and home educated students in extracurriculars. Um this one's been changed a few times recently. This one has now restricted um participation to homeschooled stu students only and not from other adjacent or non-adjacent districts. That was a conversation we had a while back. So legislation has changed on that. That is now restricted. >> I have I have some questions on this one >> just because I don't think I understand it. >> So a homeschool student obviously doesn't have access to clubs and athletics, >> right? So they can participate
032in their if they live in Troy and are homeschooled >> Troy athletics. >> They may Yes, they may participate. >> Do they? But can they live in Tip and do Troy or do they have to do TIP? >> I believe if they do live in Tip and one of Detroit, they cannot. >> Okay. >> Unless it's ice hockey, >> which is just >> and that's going to be my next question. I think that's where I get confused. >> But if I live in a district that doesn't offer the sport I want, >> is that >> ice hockey? for example, I guess. >> No, like it's literally changed. This new set of laws has now allows students within 20 miles >> to attend to to play ice hockey for a district >> where they do not
033live. >> Right. >> If as long as their district doesn't offer it. >> Correct. >> Okay. >> In that specific example, we talked about that last year, but I I think that student also would still be greater than 20 miles away. So, >> Right. Yep. That's why I kept saying ice hockey. >> Okay. >> It's a bit convoluted. This one's been revised a few times recently, so it's >> Well, I think that's why I got confused of where people can go. >> Yeah. Yes. >> How does that work with private Sorry, I'm sorry. With private school kids, because we do have Troy Christian kids playing sports here. So, why is that allowed? >> Because by law, it's it's permitted. >> So, that is not that's a separate separate policy. Students that live in the district
034that is providing that sport, no matter where they attend or if they don't attend, have the right to play that sport just like any other student has the right to access that sport. Does I should use the word play has the right to participate in that sport. >> I think that's that's a policy later on, but it said if that private school doesn't offer the sport >> offer it. >> Yes, >> that that's that's a yes, you can't choose. Like for example, we have some Troy Christian junior high students that are playing football for us because they don't offer junior high >> football. We have some girls soccer players because their soccer program fell apart. >> Policy 2431 is about the same thing. It it refers to ice hockey specifically. Um and these athletic policies,
035I mean, having been an athletic director, you really got to keep an eye on what the new requirements are. or whenever we get these questions, we just check policy, which is why it's important to make sure they're always revised and up to date. Uh, moving on, policy 3130 um says the superintendent shall assign teachers based on the best interests of students enrolled in the district and it gets away from seniority kind of discussions with that. Um policy 5130 is a simple change where whereas before if a student was to withdraw from school um and wasn't enrolled somewhere else I would be required to notify the registar of motor motor vehicles that requirement is now gone. Policy 5136 is the big one uh that we've all been talking about. It's cell phone policy. So we've talked
036about this for the past I don't know year every month for the year uh because this policy has the law has changed multiple times the policy therefore has to change multiple times maybe um so as it stands previously the legislator legis legislature passed a law that said they required schools to have a personal communications device policy cell phone policy. So, we did before that, but we revised our cell phone policy when that new requirement came out about a year ago, as did every other district in the state. And then apparently that wasn't restrictive enough. So, they've passed another law to further restrict or attempt to restrict student access to cell phones in schools. Um, and we've seen a trend recently where laws aren't written very clearly. uh they're and that's why they have to be
037revised several times. I think this is another example of that. Um because the law spoke to the instructional day, instructional day. Um so we are familiar with the term instructional day. We have to track student attendance. Uh and when we track track student attendance, we track their instructional day, which includes all of the classes they take, study halls, all that kind of stuff, but it does not include lunch in their instructional day. That term is already defined. So when they um passed the law and said instructional day, we assumed as you would expect that that definition was as it has been. So that is how the Niola lawyers are interpreting that law based on that. The law does not redefine instructional day. Um, but since the passage of the law, the Ohio Department of Education
038has sent out some additional guidance, friendly, helpful advice, that instructional day is no, no, we mean all day. Well, again, that's not what the law says. So, in talking with Alexis and Jeff Grulick, who are mainly who it applies to, because currently in our junior high and high school, students are permitted to use their cell phones at lunch, right? Um, and according to those two building principles, that has not caused I will speak for you. feel free to speak up to, but it has not caused any issues that we're aware of. It seems reasonable. Um, and also just from a personal perspective and an educator perspective, uh, students have cell phones. We know that they're a tool. I think part of our job is to help them use them appropriately. That's another part of the
039discussion we've had. So, our recommendation is not to currently change our policy. It's still to permit students to use them during lunch. Do I expect that they may further refine this law again and define instructional day? Maybe they might. And if they do, then we can revise our policy again. But in discussions with Alexis and Jeff, that's that's what we're recommending that we kind of keep it as it is and allow our students to use them in lunch. I will tell you that in grades six and below, students can have them in their backpacks, but they can't have them out throughout the day, which includes lunch. And the reason for that, I think, is twofold. One, kids are more mature as they enter junior high in high school. expectations should change for them and also
040they're involved in a lot of activities. You heard our students tonight and um as a parent whose kids are out of high school, I'm glad to no longer receive those messages where I forgot this jersey or those shorts or that pair of socks or this water bottle or my batting helmet. Not that I ever got those, but kids kids have those interactions and it's not so bad for them to be able to check their phone at lunch and see what mama's bringing them at the end of the day. They they forgot. So that's our rationale. If you have questions, I'd be happy to answer them. >> I thought at the last board meeting, didn't we go over and talk about it was up to the teachers disc in high school, it was up to the
041teachers. It's their discretion to decide in their classroom if the teach if the student can have their phone or not. >> So, that's kind of how the high school has operated in the past. Students could use them in the hallways, they could use them at lunch, and in the classrooms, it was teacher discretion. Um, I think that made a lot of sense. Now, we we're a onetoone district, so all of our students have Chromebooks. So, there's probably not as great of a need for our students to have access to their cell phones during class time because they have their Chromebooks. And Chromebooks and cell phones are a powerful device with all the world's information at your fingertips. Um, but because our kids have Chromebooks, we think that's good for them in classrooms. Um, so we've
042kind of backed off that a little bit and now it's just lunch, right, Alexis? >> Yeah. I mean, we to start the school year, you know, our teachers, they're pretty strict about it in the classroom. It's 45 minutes that it's put away and turned off. um right now because the law didn't go into place and we weren't sure where we were going to land with um with Neil's recommendations and explanations and things, we did not change yet. So, in between classes um and the study hall times, so once January 1 comes, they know the students are already kind of prepped and they know this is coming. Um, so we've encouraged them to practice not having it out as much as possible and things so they're aware, they know what's coming. >> January 1st is when
043the new restriction takes effect. >> And I was at the junior high when Mr. Gul had all the students there for the start of the year talk and he had the same conversation with his students. Hey, this is where we are at today. This is what you're allowed to do. Please use it appropriately, but it may change. So, we're staying flexible, but I think we're all confident obviously in what we've recommended, but again, these are board policies, so >> and the law. >> Do you have any other questions about this one or >> again, I'm not asking you to approve it yet. So, >> move on. >> Okay. Policy 5200 is about attendance. Um, basically it does several things that are minor. Um, one of those is requires us to have at least one the
044absence intervention team in the district. We currently have several. It also indicates that students can now miss up to eight hours of school if they attend a driver's education course. Policy 55 5223 is another one of those that has been revised multiple times. It's about release time for religious instruction. Um, the law has changed several times. Therefore, our policy has ch changed several times. Uh this one does a few things. Um defines how many times and limits how many times the students may be released for religious instruction and also um explicitly states that students may bring back with them external educational programs and materials whereas that was more restrictive before. C can you let us know when is this? Uh there's a group starting this, right? Is it this week? Next week? Do you know
045when that's I don't start? >> I think it was supposed to start this week, but I don't know that it is. I talked to Clint Huffford today and he hasn't heard anything about lunches, so I think there's maybe a bit of a delay, >> but I plan on asking our principles tomorrow >> because it's it's going to be during their lunch time. >> Yeah. Right. Um 6109 is a new policy that authorizes the use of credit card payments is acceptable. Um 6152 is a technical change due to that credit card addition for student fees, fines, and charges. Policy 6830 is about audits and it strikes the option to delegate the duty to count funds to a representative from the auditor's office whereas that was permitted before. Any questions? Jeff is happy to answer those. [Laughter]
046Uh 7540 is about uh digital content accessibility. Uh the American with Disabilities Act requires us to make our web content and mobile applications uh accessible. So it deals with that. Policy 7541 is deleted or rescended because it's now included in policy 8300. 8300 um updates language about cyber security that's required from House Bill 96. Policy 8305 is also about information security again from requirements in House Bill 96. Policy 8400 is about school safety. this one in the in the cell phone bill, it specifically says that students that the district has to have a plan in their emergency response plan um to instruct students what they're able to do with cell phones in the case of emergency. Uh so students will be able to access cell phones if there was a a school emergency. >> So
047when they can't have their cell phones during class, uh they cannot use them during the classroom starting in January, where would their phones be? >> Well, same as their house backpacks right now. They just can't get caught with their phone. >> We just don't >> We We're not going to ask where they are, just they can't have them out in class. >> Uh we don't want to collect phones. They're $1,000 a piece. We don't want to be in that distance. >> I would either. >> Yeah. >> I don't part of that. >> Um policy 8462 has to do with student abuse and neglect. And this modified it strikes the requirement that uh sexual violence training for kids has to be provided by a law enforcement officer or a prosecutor. Um that was a requirement before
048that strikes that requirement. Policy 8640. Um important stuff here. Transportation for non-rine trips permit students to eat or drink on the bus. Policy 9270 uh which is has to do with equivalent education outside the schools and participation in extracurriculars not enrolled in the district. This one clarifies that home educated special education students may participate in ROC programs. Um so that was that one. The next list of policies and it's a long separate separate list at the bottom of my recommendations for you. Uh this has 14 policies. Three of those policies are replacements for adoption. Six of those policies are for deletion and five policies have technical corrections. All because there have been changes in um and updates and consolidating all of our non-discrimination, equal employment, opportunity, anti-harassment policies. So, it's really cleaning up all of
049those many policies and making them more concise, more clear, and smaller in number. That is the exciting list of policy recommendations. Are there any other questions? >> Well, I think government cleanup of some policies and reducing them and consolidating is a great thing that probably doesn't usually happen. So, I don't celebrate that. Did >> this one, >> huh? >> I don't think the government did this one. >> Well, I think it was. >> Congrats to Niola. >> Yes. Any other questions? >> Okay. >> Thank you. >> Um, we will now have the first hearing of the public. This is for anything currently on the agenda. >> Is that the one I gave you? I don't know if that was >> on the agenda or not on the agenda. >> That'd be not on the items
050not on the agenda. >> Correct. >> Is that correct, sir? >> Correct. >> Okay. Um, may I please have a motion to for consideration of the approval of the minutes of the regular meeting on Monday, August 11th and the special meeting on Monday, August 18th? >> So moveers. Thank you, Mr. Fox. >> Are there any comments or questions regarding the minutes? >> There is no first hearing. >> M, >> he's not on the agenda. Second. >> Mrs. Vorters. >> Yes. >> Mr. Fox. >> Yes. >> Mrs. Davis. >> Yes. >> Mr. Reic. >> Yes. >> Mrs. Packard. >> Yes. >> Please have a motion for >> uh to um for the financial report here to incorporated in exhibit C, SM2, monthly revenue, monthly expenditures, etc. >> So moved. >> Thank you, Mrs. Forchers. >> Second.
051>> Thank you, Mr. Edict. We've been busy prepping for final preparations which is the next resolution will be brought before you. Um we have received final settlement for um from the line the county auditor where we are currently awaiting the reimbursement from state of Ohio for that settlement. Outside of that, uh things are have been busy, but um we're gradually catching back up with fiscal year end and final setup of current uh fiscal year and school year. >> Is there anything that stood out to you this month? >> No, not really. Um, a lot of supply orders have gone out. So, uh, we spent a lot of supply dollars that had been budgeted for the year. Um, medical claims are down so far coming out of the summer break, which is good news. So, hopefully
052that can close. >> Thank you, Jeff. Are there any additional comments or questions? Mr. Price. >> Mrs. Borchers. >> Yes. >> Mr. Reic. >> Yes. >> Mrs. Davis. >> Yes. >> Mr. Fox. >> Yes. >> Mrs. Packard. >> Yes. >> May I please have a motion for approval of the 2025 amended certificate of estimated resources and 2026 appropriations? >> So moved. >> Thank you, Mr. Fox. Second. Thank you, Mrs. Davis. you have the certificate available balances um as well as the appropriation resolution. Uh if you compare this year's appropriations to last year's uh they are up drastically and that's because of our building project. Uh we will have a lot of dollars find their way outside of the district as we move along. Uh we you have approved the first two building GMPS. So those
053buildings uh they are currently constructing foundation forms and doing digging. So as we move throughout this school year, first two buildings will start coming up out of the ground. uh the next two new buildings uh west and south. We anticipate uh approving those GMPS at a special meeting towards the end of October. And then which those are currently uh out in the market right now. Um the high school project that is currently being wrapped up. Uh the last piece is placement of mechanical yard on the west side of the high school. Uh we met with the fire department today. They are going to be in contact with the county and doing some uh additional research on their part. Um we had a preliminary placement. Um but after that discussion with fire department representation this afternoon,
054I may get adjusted a little bit depending upon they wanted to check a few things uh do a little further research on some components that were of concern to them. Uh so that may slide down towards the south end of the parking lot a little bit more um and be more directly directly out from the wait room on the west side. right now kind of is split between wait room and the parking lot that sits directly outside of the two western exits uh from hallway in front of Fletcher gym and then uh down towards the uh tech area. >> Okay. So that will be determined hopefully uh by midweek this week and then uh they will wrap final documentation up with that and push that out for bidding hopefully by the end of the month.
055>> Are there any comments or questions? >> Overall appropriations uh we are just over 146 million which is um twice a normal annual budget and that's due primarily to the construction project going on >> and any comments questions >> Mr. Price >> Mr. Fox >> yes >> Mrs. Davis >> yes >> Mr. Rick >> yes >> Mrs. Mrs. Borchers. >> Yes. >> Mrs. Packard. >> Yes. >> May I please have a motion for then and now Ohio revised code 5705.41 provides that if prior certification of funds by the fiscal officer was not obtained before the contract or order involving the expenditure of money was made, the fiscal officer may instead certify. >> Comment. >> Thank you, Mrs. Davis. >> Second. >> Thank you, Mr. Wters. Uh one from transportation heer uh couple from couple elementaries
056and athletic department. Nothing major. Okay. >> Please call the role. >> Mrs. Davis? >> Yes. >> Mrs. Borchers? >> Yes. >> Mr. Fox? >> Yes. >> Mr. Reic? >> Yes. >> Mrs. Packard? >> Yes. May I please have a motion to approve tax rates? Ohio Revised Code section 5705.34 requires boards of education to approve tax rates each year after these rates have been certified by the county budget commission. >> So move. >> Thank you, Mr. Addict. >> Second. >> Thank you, Mr. Fox. This is an additional approval due to our 5.9 mil operating levy renewal being on the May ballot with the community's approval. That's now brought before you for uh finalization. couldn't be included with the earlier one that we did back in March because it hadn't been voted on yet to expire 2029.
057>> Yes. >> Are there any questions? >> Okay, >> Mr. Reic. >> Yes. Mr. Fox, >> yes. >> Mrs. Davis, >> yes. >> Mrs. Borchers, >> yes. >> Mrs. Packard, >> yes. >> May I please have a motion for the superintendent's report, a resolution accepting gifts to Troy City School District and expressing thanks to the expressing the thanks of the Troy Board of Education. >> So move second. Not to take away from the kids or you can second it best tonight. What do you >> policies? >> Yeah, policy is right up there. >> No, this is always a nice item on the agenda. It's a good reminder. Um, first I'll say what a great start to the school year it's been. Um, and this is a reminder of that. I'll get to why, but it's
058been it's really been a great smooth start to the school year. Um, clearly a lot of planning went into everyone's kickoff from transportation to food service to all the building operations. Um, we've had the chance to go around and visit all the different buildings and although we're only what, two, three, four weeks in now, it's just been a really smooth start. I think the weather was very helpful. Um, so we appreciate that. And, um, just appreciate everybody getting after it already. And kids are learning, teachers are teaching, which is what you want. And we've had the chance to talk to some new employees that are new here in Troy. And, uh, just the glowing reports they all have with how helpful everyone is. We heard it again from today from Dr. Turner, our new um
059people services director just how helpful transportation, food service are. Um and where in her previous district it would take a month for an answer, it happens in days or a day here. So great things are happening. We appreciate all that. And it's a reminder of the start of the school year because um Dr. Mo and I today were taking the various things that people have donated um notebooks, um pencil boxes, backpacks. We have I think five garbage bags full of backpacks. Um new backpacks, not not garbage. Um new backpacks. Um pencils, crayons, markers, you name it. We filled six big tote bags. Um it all came in. We divided it up between the six bags. So each elementary principal tomorrow is going to be handed one of those bags with a lot of stuff in
060it that they will give to their school counselor who will give it to the kids that need it. And you see on the list here, there's a lot of organizations that have donated school supplies and materials to us. So we're going to make sure that gets out to those kids. Um there's probably I don't know, we think Michael 100 backpacks there if if not more. Easily 100. >> Easily 100. That's a concern. >> Yeah. So, we'll get that out to them tomorrow and uh it'll get to the kids. So, we appreciate all of that. Um, not all of our donations are money. A lot of it's that, too. But, there's a lot of money here, too. So, let's say thanks to that. Um, you'll see a very wide range of donations, monetary donations from $152
061to $6,000 to our high school orchestra. So, all that being said, our monthly total is $17,486.37 and our fiscal yeartoate total is $46,98047. All of which we appreciate. >> Absolutely. It's always exciting to see the way that our community supports our students in our schools. >> Very much, >> Mr. Rice. >> Mrs. Borchers. >> Yes. >> Mr. Fox. >> Yes. >> Mrs. Davis. >> Yes. >> Mr. Mr. Reic. >> Yes. >> Mrs. Packer. >> Yes. May I please have a resolution to approve reimbursement in lie of transportation? >> So move. >> Thank you, Mr. Reic. Second. Thank you, Mrs. Davis. >> So, this is another reminder that we're close to the start of the school year. So in Ohio, public districts are required to transport students to attend non-publix uh unless they are um impractical
062which is defined by greater than 30 minutes travel time one direction. So these families have been notified for or have agreed to payment in lie of transportation. >> Mr. Re >> Yes. >> Mrs. Davis. Yes, >> Mrs. Borchers. >> Yes, >> Mr. Fox. >> Yes, >> Mrs. Packer. >> Yes. >> May I please have a motion for the gifted policy update? >> So moved. >> Thank you, Mr. Second. >> Thank you, M. David. >> So, our gifted administrator handles gifted policies. Michael, anything to >> Yeah, just a couple brief updates. One of the things and actually the high schools work closely with us is to make sure that our policy reflects that if a student is accelerating an algebra or math from the excuse me algebra or geometry as well as bio that there's an
063opportunity there as long as there's a written acceleration plan that put that in place and honestly it helps identify for report card purposes that we have more students taking rigorous academic work at a younger age. So it helps our report card. Also, we want all kids, it's a good problem to have. We want all kids taking courses that challenge them and we're seeing more of that through our junior high students working with the high school as well and some acceleration and some staffing things that they were at that as well. Um there's some other things in here regarding want to make sure that our services provided are not newly restrictive for all students that all students have an opportunity to attend. There's a sentence in there that says students who transfer in the district, minority
064economically disadvantaged students, students with disabilities, English learners, that we are not placing barriers in front of them, that we try to provide opportunities for all kids to achieve high levels. Um there's some clarification in there on academic goals for students who are identified that they are aligned with and measurable in terms of the Ohio learning standards. Um which I like and um also that reasonable attempts are made if there's needs to communicate parents regarding educational plans that we're taking appropriate steps to do that. There's some changes regarding creative thinking ability um eliminated as a requirement for whole grade screening. Um new language clarify that a district's plan for gifted identification is subject to audit by the Ohio Department of Education Workforce. Um aside from that, we do this annually and it's just based on changes
065in statute. Those often come to us late in August and um once we have those we try to ask you guys to approve that. So it's part of our plan and it's available to parents. Um honestly I think nothing in here that uh I'm concerned about or nothing in here that I think you guys need to be concerned about either. I think these are positive for kids. >> Thank you Dr. >> I'll take any questions. Sorry. >> Thank you Dr. Martin. Mrs. Borchers. >> Yes. >> Mrs. Davis. >> Yes. >> Mr. Fox. >> Yes. >> Mr. Reic. >> Yes. >> Mrs. Packer. >> Yes. >> May I please have a motion to approve the marching band trip to London, England? >> So move. >> Thank you, Mr. Fox. >> Second. >> Thank you, Mr. Rick.
066It's >> kind of exciting. >> So, not their first trip across the pond. And uh Mrs. Venman is just recovering from hosting band competition. >> We're in good shape. >> Good shape. already were fully recovered. >> Oh, I won't go that far. Good. >> Is there anything you want to say about the trip? >> Sure. Uh, there is a small typo in the minutes. This is for next school year, not this school year. So, >> but we uh start with a pretty long payment schedule to let families adequately plan to collect that money. So, but the dates the 27th and 3rd are correct, >> but it's the 27th of 26th and the third of 27th. >> Correct. All right. We're really excited. This is a once every four year trip that we talk about with
067our students for a long time. So, they're really excited to go. >> That's pretty cool. >> So, no pressure, but saying no now would be. >> So, so every every every >> we should have staged that, >> you know. So, every class gets at least an opportunity to go. >> Every class gets one opportunity during high school to go. And they do they have opportunities for fundraisers or >> we do some fundraisers that are kind of ongoing. Um and then we do have some special individual fundraisers uh logistics, you know, pending that we can do to help the cost of student trips. >> Thank you. >> Can you remind us what what are all the different cities that that they visit? Is it like Rose Parade and other things as well? >> Sure. In the
068past, we've visited uh we just took a trip last year to Orlando and did Disney and Universal there. We've also gone to Chicago and Toronto before. In London, this trip is just London proper, but there are lots of different choices that the students get to make and make a custom itinerary for to visit different museums or shopping opportunities, historical sites, whatever they want the trip to be. >> Oh, thank you for that. Sorry, I meant what's the rotation each year? Is it London every four years and is it Rose Parade every, you know, certain things? What are what are the what are those differences? >> So, it's London every four years. We take a year off to recover and then the trip the next year the location can vary. >> Okay. >> And so, the
069past couple years it's been Orlando. It hasn't always been that. That's where we've also done Chicago or Toronto, those types of things as well. Sometimes it's more of a marching band geared trip. Uh our trip to Toronto was more of a concert uh band geared trip. So, we gave a concert band performance and saw some more traditional type of musical performances that way. >> Okay. Thank you. >> Yeah. >> Thank you, M. >> Sounds really exciting. >> We're very excited. >> I just I just was fortunate enough to go to London for a week, so I saw the spots. They're going to have fun. >> Come with us. We'd love to have you. >> They need chaperones. >> Yes, I go back. It was fun. >> Are there any other questions? >> Motion. >> No
070pressure, but Jeeoff, go ahead. >> See how this goes. It was Mr. Fox first and Mr. Re. >> Sorry about that. >> It's okay. >> Mr. Fox, >> yes. >> Mr. Reic, >> yes. >> Mrs. Borchers. >> Yes. >> Mrs. Davis? >> Yes. >> Mrs. Packard? >> Yes. >> Um, it is a music themed evening. May I please have a motion to approve the orchestra trip to New York City, New York? And it looks like that will be 2026. >> This year. >> Okay. >> So moved. >> Thank you, Mrs. Wardro. >> Second. Thank you, Mr. Fox. >> And Mrs. Stro is here if she'd like to say anything about the trip. >> Um, we have been to Chicago and we've been to New York City before. Um, and we're happy to go back again.
071Um, the orchestra and students get a chance to see some shows, um, Broadway shows, also the, uh, symphony performances. Um this time we have opted for um the opportunity to work with the staff conductor for the New York Philarmonic. >> Wow. >> So that's a it's like a once in a lifetime thing. >> That's amazing. That's exciting. >> Yeah. I'm jealous. I told the kids today I said I want to be in your shoes. So >> So and they'll get to go see the the different sites. Um do the ferry around the Statue of Liberty. Um, and then do some shopping in Time Square in Little Italy and Chinatown. >> It's very exciting. >> Another amazing trip, >> right? >> Yep. We'd love to have you. >> You guys are killing me. >> Are there
072any questions, comments? >> Miss Rice, >> Mrs. Borchers? >> Yes. >> Mr. Fox? >> Yes. >> Mrs. Davis? >> Yes. >> Mr. Reic? >> Yes. >> Mrs. Packer? >> Yes. May I please have a motion for personnel items attached here two reference exhibit uh I September personnel items >> still moved. >> Thank you Mr. Porchers. Second. Thank you Mr. Davis. >> Mr. Duban. >> So I'm going to ask for a a slight change which is the date change. We caught this today. So um if you look down under employments um administrative Michael Moore it says 10 2025 it should say 102 2025 we'd like to have them back one day earlier can't do that >> as long as he agreed to it >> if you're okay with that should be a two my um a
073few other things I'd like to point out um a few you know kind of standard um resignation, some substitute teachers that went on to do other things, but one I'd like to highlight Mark Griezmann, science teacher here at the high school. So I look today, uh he's been teaching here in Troy since 1995. >> So this is his 30th year city schools, which is pretty amazing for somebody to spend um he actually came to us, I believe, with one year. So I think that he has some additional years beyond that, but 30 consecutive years um he has seen at this point um I'd say possibly generations of of Trojans um from his first year to now his last year. So >> is there a particular science he teaches? >> Um he he does a little
074bit of everything physical science >> physics physical science mostly now. >> Okay. >> I think he's taught a couple others along the way but he's mostly been physics and physical science. I I kind of sigh because that is a um I' I've mentioned this to Mrs. Ded and Mr. Dillbone. That's a tough one to fill and we need somebody good in that spot. It's a difficult subject. >> It's currently our CCP physics. >> I was just going to ask that. Yeah. >> That's a extra license, right? >> So, >> and the good news is >> Yeah, we know now. So, we'll be able to post that and I have no doubt we'll find a quality candidate. um our pool this past year was pretty amazing. So I'm I'm excited for that opportunity, but really excited
075for Mr. Reman. Um again, just many many years giving back to the students of of Troy City Schools. So very excited for him. Um we have a few leaves of absences that I'd ask for you to approve for um the purposes of child rearing as Dr. Moore likes to say. That's that's good for business. More kids, that's good for business of kids. Um and then uh just a couple of of other items. Um again a administrative just one year contract there for Dr. him come back on October 2nd and then um for Mr. Price it's just an amendment and that amendment align his contract with the the changes that we made to the end of the handbook. So um that's the rationale behind those adjustments. Um if you look down the other thing I would
076like to highlight and this is really um just a compliment to our our principles elementary and junior high principles. We had 10 educational aid openings to start the year. So they came back in August uh for those that don't work here which is all of our elementary principles. Um I put them right to work and so we uh we scheduled interviews. We had a lot of face toface inerson interviews and I I'll be honest and say I was a little bit worried about what the pool was going to look like but we have some really strong hires here in this group um with everything from retired teachers um to people that were they were doing this work previously. Um we are in the process, you'll see nine on this list and we just finished filling
077the 10th um which is a behavior support position over at u at the league. So you'll see that on next month's agenda, but I don't want to jinx us, but those sometimes hard to fill positions, I believe they're all filled now. So very happy about that and thankful for the principles, their time. They put a lot of time into coming over the board office and sitting down and doing face to face interviews with those folks. Um last page we've got a um a few supplemental contracts. Again, some things there just kind of filling in positions. As people come back, you'll see like future begins today. You'll see mentors for our new teachers. Um you may have seen or maybe you haven't seen there are some changes to the rest of program uh which that's for
078our new teachers. Um the state has changed that program, but there is still a requirement for them to have in mentor. So when you see mentor on here, that's what that is. That's these are our veteran teachers that we're pairing up with our new teachers to help guide them, somebody that supports them, they can go to with questions, they can do observations. Um, and it's just a really nice piece that um that that we offer here for all of our new teachers. >> I'm happy to answer any questions you have. >> Mr. Price, >> Mrs. Mrs. Borchers. >> Yes. >> Mrs. Davis. >> Yes. >> Mr. Fox. >> Yes. >> Mr. Ric. >> Yes. >> Mrs. Packer. >> Yes. Um, now it is the second hearing of the public. Mr. Creech. Um, can you please
079state your name and your address? >> You just do it right here. >> Yep. Wherever you want to go, sir. >> You have about And you have three minutes. >> I won't even use all that. >> Okay. >> My name's Rodney Creek. I'm from Pel County. Do you want my physical address or is that good enough? Physical addresses >> 5062 Creek Road, West Alexandria, Ohio 45381. After Mr. Fiper's policy update, it's kind of embarrassing to tell you I'm a state representative, but sorry about that. >> We can fix it. >> Um, but uh I'm a state rep for Rebel County. Um, cover the 40th district and uh I'm running for the Senate, which would call would would be entail all Miami County. It's Senator Huffman's seat. He's terminal. I was asked to run for the
080Senate. So, it's an honor to to run for that. Um, I just want to put a face to the name. You know, as you can tell, we make a lot of changes for everybody in the state and I'm not always proud of those. You know, there's a lot of people that um go to Columbus and they just want to pass laws, pass laws, pass laws. I've been there five years. I've got three. None of them have affected schools. Um, I will tell you, and Mr. Piper heard me say this, education is not my strong suit. Um, I'm a farmer. I'm a business owner. and I lean my educational professionals to tell us what you know what you need. We do have a retired superintendent up there, Representative Bird from Claremont County. I work very closely
081with him. We align on a lot of things. Um the things that I do, you know, when we were going through the budget and there's a lot of issues. Um you know, I had trouble county superintendent beating the tar out of me. I said, "Tell you what, let's come up to why don't you come up to Columbus? I'll provide lunch and we can talk." And so we had education for, you know, so my thing is I'm not going to come in here. I I vote on this stuff and I'm listening, but you know, please, even if I'm not your senator, you got to reach out to your legislators and tell them what they're doing, good or bad, because a lot of times, you know, we're going out to make changes to we're going to fix
082something. And we end up breaking two things when we're fixing something. There's so many unintended consequences like with that phone, you know, we just miss stuff. And so, um, long story short, Rody Creek, face to the name. Um, Mrs. Davis has my cell phone number. If any of you all would like to meet for a coffee sandwich, get to know me better. Anybody in this room, um, I am an open book. Um, if you ask me a question, I'll give you my opinion. I don't care if you like it or not, and then we can talk about it respectfully. Um, but at the end of the day, I'm not a politician. Um, I never want to be. Uh, I have my opinions, but they can always be changed, especially when they're in areas that I
083don't know a lot about. So, that's why I'm here. Thank you for your time. >> Thank you, sir. Thank you for joining us. Matthews have a motion to adjourn into executive session for the purpose of discussing purchase of property for public purposes, the sale of property at competitive bidding, the sale of disposition of unneeded, obsolete, or unfit for use, and to discuss conferences with the public bodies attorney concerning pending court action. >> So move to >> second. >> Thank you, Mr. Fox. Thank you, Mr. Reic. Jeff. >> Mr. Fox. Yes, Mr. Mr. Renick. >> Yes. >> Mrs. Borchers. >> Yes. >> Mrs. Davis. >> Yes. >> Mrs. Packard. >> Yes. Thank you everyone for coming and joining us this evening. There will be no decisions made in the executive session.