001we're going to call to order our regular meeting of the Board of Education tonight Monday March 10th please rise for the pledge I pledge to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible with liy and justice for all R Mrs bers here Mrs Davis Mr Fox here Mrs Packard here Mr reic here um tonight we would like to have a moment of silence for Catherine Kathy Brown she passed away on February 12th 2025 she was a teacher at the Van Cleave sixth grade building and Hook Elementary School for 21 years thank you um pursuant to Ohio Revised Code the Troy City School District Board of Education gives notice that Linda berky will retire under the school Employee Retirement System effective June 1st
0022025 and is seeking employment with the board thereafter in the same position the board will hold a public hearing on May 12th 2025 at 5:30 at 1 151 West ston Road that's the board office no it's the high school high school the high school address um on the issue of the employees Reemployment so what that means is this person has asked to retire and then they will be rehired in their same position it's a legal requirement that we do this yes um so the fun part of the night I'm going to go ahead and let the student council in future begins today from cooks and present you guys get to go first Mrs Potter you want to introduce uh who we've got here with you tonight yes and I'm going to let them introduce their
003parents um this is Corbin he is one of our student council members and this is Rosewood she is one of our student council members and this is Bentley and he is with our future begins today program and I'm going to step out of the way and go ahead study he wants to go first you got to introduce parents you have to introduce them hi my name is Corbin Callison I am in the fifth grade and I am the Stu cooks and student council president and I have my mom here with me today um my name is Rosa Murray and I'm here with my mom and sister and my dad is not present hi my name is Bentley I am in the fifth grade and and I brought my dad with me our student council helps
004surround our school building in many ways we volunteer to help with teacher appreciation days we set up for and serve food at breakfast events for students and their families we run game stations at family game night we help with our school's Bingo night and we host fundraisers for local nonprofit organizations just to name a few most recently we did two projects a share the love project around Valentine's Day for our community and a pool tab project for thec Donal house we know that sometimes people feel lonely around the holidays so we wanted to share some love with others we also know some that sometimes families need help than they when they have a sick children child so we wanted to support them for the share the love project all the students in our school got
005to hear a story about what love is and what it looks like during Library class then each student wrote a def definition or explanation of what they felt love is and colored a heart or a flower to go with it we put each grade level's quotes and hearts together into murals then we deliver them to the Troy Senior Citizen Center and the Troy Board of Education Office it made us feel happy to see people smile we got to talk to them and hear their stories it was fun for us too we even recently received a thank you card in the mail later on for for delivering the murals to them and got to say and said they hope to see us again next year we even got to play around a fingo with the people
006at the senior Citizen Center for a pull tab project at school the student council members put bags together for students to collect pull tabs at home and bring them back to school we ended up collecting over 100 lb of pole tabs when the people from the Ronald McDonald House came to talk to us in January they said that any amount of pull tabs would be helpful so we think we did a pretty good job do you have any questions we can answer for you so what did the pool tabs do for Ronald McDonald house is that a fundraiser for them um yes so each pool tab is about 5 cents okay wow so 100 lb of pool tabs that that's a lot a lot of tab did they estimate what how many there are based
007on that weight um that was a lot that was a lot wow I'm sure they're very appreciative of that that's amazing and your your idea with the hearts and the collages whatever is a great idea I'm sure especially senior citizens really appreciate that and then they got to play Bingo then you got to play Bingo [Laughter] jackpot awesome I bet oh wait hold on I am in fifth grade and I have been a part of the future begins today for two years I bet you are wondering what we do when future begins today in the future I learned new things about to be about how to be a better person student we talk about things like communication time management and helping others and I'm sure you want to know about how we helped the community
008we have been a part we have been part of getting getting food for the many food trucks collected Home Care items for the first place food pantry he also assisted in creating art for the Martin Luther King Junior comedy other programs I have been in is in as such part as the future begins today are Homer CER and Lunch Buddies Homer CER is an after school program that helps me get my homework done I like this because I get I get to have free time Fridays another program is Lunch Buddies I get to meet with a new business person from the community and talk with him about his job best part he likes video games just like me I am able to do all this because I am in the future begins today program thank
009you for listening thank you for coming what's your favorite event I'm on the board for the future begins today so what's your favorite event um music Bingo oh did you like that good that's a new event that we had this year we weren't quite sure but lot of singing and dancing going on so was good awesome so what's free time Friday um so if you have all your work done you got to go outside for 20 minutes wow oh that's nice so you get it done in your extra it's really nice that's worth it especially with the weather we're having that'll be really nice it's Frid now awesome you guys did great thank you thank you thank you much and thank you parents thank you thank you parents than for spending this warm day warm
010evening here play basketball are there any board committee reports do you have any I'm not on a board committee Sarah isn't here for Haner um Mr Fox do you have anything from Upper Valley that you wanted to uh yeah yesterday March 9th Upper Valley hosted Maple sugaring day uh it was open to the public they had um all the maple all the maple trees uh throughout the whole property of willbrook um they're getting the sap from that um collecting it they I took my family up there we walked around and um the kids were able to collect the sap out of jars pour them into uh the containers and uh then later on you could taste the maple syrup they had pancakes um so it's fun event it was pretty crowded I didn't know what
011to expect so it was a fun day to take the family too so uh next year probably early March again um they do it annually um we've got distinguished alumni event coming up on March 20th I think that's Thursday night uh up at the career center Event open to the public uh recognizing uh maybe eight distinguished alumni uh from the career center and uh at our last meeting we talked about how we approved the Cal school calendar so that in August um it's actually going to start a little later I hope um that's flowed down to all the high schools I'm sure it will be but due to the renovation project um they just wanted to have uh an extra week week and a half to start the school year so just for one year
012it's going to be starting later a little bit later in August um probably later than our local schools um but uh please reach out to to them if if you if you have any questions on the start date or anything like that for for this year only also from Upper Valley there is a group of um teachers and students that are are they back from Germany yet uh I don't know if they're back yet or not they might not be back yet but they went to Germany they do and then um and those same students will will then come here to visit so it's a this is the second year they've talked to us about it uh yeah it's been on the board before me it's been going on for a number number of years
013now so I think these students actually came in the fall these are the ones um and stayed with families here and then our students are are going back there and staying with those corresponding families I don't know maybe s 7 to 10 day trip uh they go and visit different Industries over there um their career center type programs that they have over there so um student Exchange program for just a short period of time really good opportunity that the kids up there have okay um Mr Piper yeah so um we have a list of policy revisions to consider um so as always we have a first reading um this month and the next what month we'd ask for your approval I shared the policies with the board recently a summary of those policies and also
014a link to the language of policies I'm not going to go through each of those because some of those are simple technical revisions I'm happy to answer any questions you may have about any of them um but I'll hit some highlights here uh for example example I think one of the one of the ones we've been talking about for a while is personal communication devices so uh House Bill 250 was passed last year and said districts must adopt and Implement a policy for uh cell phones by July 1st of 2025 um we have had a cell phone policy in place for for many many years um but we met with the administrators from the junior high high school Van Cleave and also talked to those from the elementary buildings about what our current policy is
015do we wish to make any revisions for it um so it turned out that we do have a bit of a different policy in each of our grade level buildings so for example in elementary buildings including Van Cleave students may bring cell phones to school must leave them in their backpacks and shouldn't have them throughout the course of the day um we have kind of a a release of that as we go through High School uh so in the junior high building they have identified red green and yellow zones so red zones no cell phones green zones full access to cell phones and yellow zones at the at the discretion of the teacher or whoever is in charge of that space um at the high school they don't have declared zones but they have a
016general understanding that's pretty similar to the junior high about where cell phones are prohibited where they are fully allowed and where they are at the discretion of the adult in charge of that space um it was interesting conversation also talked with our parent advisory committee about those policies I meet with them once every two months that was one of our topics for discussion and where we landed with the principles and with our parent advisory committee is that we think the policies we have in place are working very well uh the high school and Junior High has had a decrease in in issues with cell phones over the past several years uh the elementaries of course are working just fine so our policy that we've made some very minor changes to it but essentially it's the
017same that we've been following for the past couple of years and that requirement is just that we have a policy from from the yeah they they offer some model policies out there um some more restrictive some less we have heard we wanted to kind of wait and take a looksy approach on this because some districts did Implement systems where like they purchased a bag that students had to put their cell phones in the bags are locked up they're allowed to take their phones out of that at the end of the day um we've heard back from some of the districts that have employed a system like that that one the bags are expensive and two that that's kind of a a difficult system to manage uh for the staff there that's created some issues so
018we didn't feel like that was something that we needed to do B yes answer your question we just have to have a policy for cell phones I'll keep moving on again feel free to stop me if you'd like um policy 5223 release time for religious instruction uh we've had this policy but the revision here is that housebuilt 8 which was recently passed requires districts now um our prior policy said that we may allow release time for religious instruction uh the new house bill says that we must allow release time for religious instruction so that's the change in that policy but we're allowed to put some guard rails on yeah we are allowed to put some guard rails on it for example not releasing students from core class work where they would get grades but restricting
019that instead to study halls lunches those kinds of things which would be our choice uh policy 5780 is a new one it's parents Bill of Rights again House Bill 8 which was effective April 9th 2025 which will be effective April 9th uh requires public schools to adopt a policy uh then it acts the parents Bill of Rights to include parental notification on student health and well-being in instructional materials with sexuality content uh what I mean by that is we are required by law to teach certain uh topics at certain grade levels about like stranger danger those kinds of things on through high school so this just codifies that we have to notify parents that they have the ability to inspect our instructional materials nothing that we wouldn't have done before but this this law requires
020we have a policy for it so that is that uh policy 7421 is a new one as well Senate Bill 104 is new and it requires public schools and Educational Service Centers to designate specific facilities for the exclusive use by either the male biological sex or the female biological sex so this would cover restrooms locker rooms shower rooms changing rooms also in a different policy would include like hotel rooms if there's an overnight stay and again this one is now required by law a new policy the those I think are the highlights again it's kind of an extensive list most of those are very technical Corrections not you know not major changes to our policy are there any other specific questions I can answer or questions you may have uh yet little maybe if we
021could talk about 24302 um participation of community stem school students in extracurricular activities I know we've we've talked about it not for this policy but in other board meetings last year so as I was reading through there maybe I maybe I read it too fast or maybe if you could just explain it a little bit more so does this mean that if it was about if a student's bullied or harassed or anything like that from a different school so does this mean if a student from let's say Lima wants to come and play a sport here in Troy we have to allow them to come to any any school or I didn't I don't think I noticed any um like geographical requirements or that should be a a school close to where they go to
022or anything like that or it it doesn't require us to it says that we may so it gives us the ability to so we don't have to correct yeah but it is it's more for Osa the Ohio High School Athletic Association purposes they have very strict rules on um on what are legal transfers to school districts and what are not for obvious reasons for trying to stack teams or those kinds of things so this would give us the ability to accept students for a legitimate reason which would be bullying but then we but those students still to follow HSA rules in terms of uh local to their home school or what school they're going to essentially you can't have it's kind of unreasonable like that example a student to come play football here from Lima
023if they live up in Lima they had an issue in Lima it's probably Troy's probably not the they can't just choose wherever they want to go right I think they could but again it would be discretion of the receiving school what what makes logical sense like what would be the purpose of going from a district in Northeast Ohio all the way down to Troy for a reason like this that's why it still gives some discretion to the administration okay yeah that's what I want to make sure of otherwise i' little concerned that you know maybe there could be allegations or or something happens and teams you know maybe one school out there in the state is taking advantage and welcoming a lot of those potential good athletes so maybe something we should walk just keep
024an eye on if with ohsa on that one I agree um on the the next one 2431 was there any uh about inter Scholastic activities um about mandatory informational meeting for students and parents adding sudden cardiac durest training and restrictions was is there any data provided with this on what's driving this change no um no not that I saw I think again this most of these changes always happen because of State Law changes um I haven't seen any data about sudden Cardiac Arrest yeah just just seems like in the last handful of years there's been a lot more high school age students suffering from this and uh was curious if there was any any reasons or or things that you know we're started in the last few years like additional vaccines or things like that
025that may be causing um this type of uh issue so I've not seen dat either way on that are we required to have those those cardia where required to that's requ yeah in specific locations or how specific do it get it gets pretty specific facility yes and our trainers also carry one with so yeah so we feel like we're well covered there I think the the big thing here is that required training annually other questions no I think there's a lot of good changes in these policies so excited for them to be hopefully approved next month yep so on that point we'll have a list on the agenda for approval next month okay thanks um next motion for consideration of the approval of the minutes of last month's meeting Monday February 10th so moved thank
026you sir second is there any corrections or Mr uh Mr Price Mrs bers yes Mr Fox yes Mr reck yes Mrs Packard yes next I asking for a motion to review financial reporting attached in reference exhibit B is febrary 25 sm2 monthly total revenues monthly total expenditures um and a whole host of financial reports motion to approve thank you Mr edic second thank you Mr couple things um we're waiting on Final settlement that's why we're a little bit behind on property tax I've been told to expect that later this week so hopefully employ that comes through also um the fund fund transfer is dealing with uh stale checks on our books and we're required to transfer those into unclaimed uh account and this is doing that for that list of checks uh otherwise uh we
027continue to track uh pretty well outside of the uh property tax settlement for other receipts and our expenditures to date can we back in line for claims uh we are back in line yes so with the property tax you expect it just catch up this month yes yes any other questions Mr Price Mr reic yes Mrs borers yes Mr Fox yes Mrs Packard [Applause] yes next um to approve tax rates Ohio Revised Code requires Boards of education and all of the units of local government to approve tax rates each year after these rates have been certified by the county budget Commission on February 24th 2025 Miami County budget commission certified the rates to be leved for school purposes um and this is in Exhibit C and a motion to review please motion to approve thank
028you second thank you Mr Rox this is an anual resolution this year also incorporates 24 because our PI Levy was just renewed in November so it did not make last year's list so we need to catch that up and also um the 5.9 Mill operating Levy that is on the May ballot for its renewal is not part of the 25 list because it hasn't been approved by the community yet that'll get caught up later if approved this year or it'll get caught up this year uh if it's successful in May I anticipate yes yet in 25 okay it's really up to the county auditor's office thank you any comments questions okay Mr rice Mrs Borchers yes Mr Fox yes Mr reik yes Mrs Packard yes pardon me um then and now Ohio Revised Code provides
029prior certification of funds by the fiscal offer officer not obtained before contract or order involving expenditure of money was made subcribed above fiscal officer May instead certify do I have a motion to approve sub mov thank you Mr Fox second thank you Mr R um for this month one from the high school junior high and Forest any comments okay Mr PR Mr Fox yes Mr reic yes Mrs borers yes Mrs Packard yes um we have three resolutions to file a complaint against the valuation Mr Price do we do each one individually yes okay um the first one is to file a complaint against the valuation of real property tax for parcel d08 13150 the owner is Moxy equities do I have a motion to approve second thank you this is an exhibit d by the
030way um Mr Price is there anything that we need to know this process is relatively new uh I believe it's been this way with recent legislation for the last two years now um and this is part of the process uh notification goes out to the property owners before the board actually takes official action and this is part of the process for us to stay in the loop so is this us notifying this is yes this is based upon recent sales of those properties uh the County Auditor in all three of these cases has it valued for less than what it was recently sold for okay we just want to show our support that it needs to be increased based upon the sale and then how does how does that work then go it'll get filed
031with the um County and a border revision hearing will be set later uh usually sometime during the month of June they hold a hearing and then issue a result and then we determine whether or not we want to stay involved and continue the trk if it's not in our favor okay and the property owner can counter claim if we are successful also take it to the state level and what other entities are taking uh potential action like we are is it city city um city councils um any it's usually other school districts most cases it's just just a school district yes this is the Avenue for us we monitor B um I usually work with legal counsel we look at the sale recent sales because it has to be above a certain threshold by law
032and that gets adjusted each year um and we've determined that these three have exceeded that and we feel that there is enough information at least at this point to file our claim okay and all three of these are business businesses one's a warehouse one's Car Wash and one is fast food yeah none of them are individual individuals thanks no they are typically businesses Mr Right do you want to call the rooll for this first one please Mrs Borchers yes Mr Fox yes Mr reic yes Mrs Packard yes we have the second resolution to file a complaint against the valuation of real property tax this owner is realy income properties um person Number do8 103 374 move thank you Mr R second Mr Fox is there anything different about this one okay pleas call roll Mr
033reic yes Mr Fox yes Mrs borers yes Mrs Packard yes and the third and final is to file the complaint against Wendy's properties say the owner and there are four Parcels four yes total okay and these are in exhibit F so moved thank you sir second thank you Mr Mr Mrs borers yes Mr Fox yes Mr Ric yes Mrs Packer yes moving on to the superintendance report um a motion to approve and highlight the generosity of our community so move thank Mr Ric second thank you Mr Piper so after our student present this is our second most favorite part of the agenda um so again this is an opportunity for us to thank our gracious community and their support um I can't believe it's this time of year but if you look down through the
034list of donations and all the scholarships that our students are about to um receive this spring uh you'll see a wide variety of names of scholarships and also of of donation amounts ranging from $82.4 uh to to the ASL Club to uses needed all the way up to $110,000 um from a booster scholarship fund so we just really appreciate the support that our community gives our staff our students our programs but especially our students this time of year when it's scholarship season so we' ask for your approval oh our total uh $ 41,817 for March and our fiscal year-to date total $178,600 very generous Mr Price Mrs borers yes Mr reik yes Mr Fox yes Mrs Packard yes um U next we have I need a motion for a resolution to adopt special education model
035policies and procedures um with sight modifications I believe we reviewed these last May yeah you want to go ahead and get a motion motion to review so Mo second thank you Mr reic and Mr Fox Mr Piper so yes if you'll recall last month we we passed a resolution to authorize the use of the Ohio Department of Education and Workforce model policies and procedures for for um for uh students with disabilities so since that time uh legal council has reviewed those in more detail and has identified four areas where there's a direct conflict with uh the Department of Education and Workforce requirements and and model policies with current state and federal law so those four areas have been highlighted and the recommendation is to accept the model policies with the exceptions and Replacements of the
036four areas that you see there and The Replacements will put us back in line with state and federal law correct okay I would assume that at some point uh do would also get those in line but for now we're covered by doing this is there anything that is a material difference not really no I mean legally yes for our practical P purposes no any questions comments Mr Price Mr Rik yes Mr Fox yes Mrs borers yes Mrs Packard yes next uh motion to approve the Troy inter door percussion trip to Highland Heights Kentucky second this is forers and Mr Ric this looks like a good trip it looks like just a one night trip believe so not overnight they're going Saturday coming back and if they qualify they'll go back down again oh that's right
037yeah of State not overnight this is just over the river which is what it requires board approval by policy oh yeah good um yeah I think you're correct Molly did say that there is a potential to have a second one but yes probably not there's a chance they'll have a second one but the plan is to come back Saturday and then go back Sunday and come back Sunday yeah I I am fully aware of the distance and uh the fact that it is not overnight having someone on percussion have you had inside scoop right that's correct yeah right Mr Price Mrs borers yes Mr reic yes Mr Fox yes Mrs Packer yes the next item on our agenda is uh motion to approve Personnel items exhibit H motion approve thank you Mr Fox second thank
038you Mr forers Mr D so I'd like to highlight a few things here for you this evening um top the list we have some resignations retirements and discharge we have four teachers and actually two teachers stff that are retiring with a combined 113 years of experience all in so Ang clauser Christy Drake Beth Lampa and Sharon wooders pretty amazing um um the lowest of the four has 21 years so two of them have 33 years all the Troy they were hired in 1992 so pretty fantastic um would be awesome to celebrate with them in May when we honor our retirees the rest of the the personel agenda is non removal of our winter coaching other supplementals um we U added a couple of STS teachers which that's always good news Hing recruit service assistant here
039for the high school to to try to fill that staff um and then we have some supplemental contracts there for the spring most of those um it was just a timing issue on when they received their their pupil activity um so there are re requirements for all of our coaches um things they have to do in order to keep their coaching certificate so um that's why some of these are are just now coming through because within the last month they finished either the previous license hadn't expired yet or they had a final piece to take care of thank you Dave any of these do you feel are going to be tough to um positions to replace or have they already been posted and so none of these here um Food Service no none of them
040have been posted yet um challenging wise I mean fortunately um Elementary we see high volume of candidates uh this past week I was at both University of Dayton and R State talking to candidates so um pretty pretty optimistic there high school English we've been fortunate to get a strong pool um high school academ has a really strong reputation right now so we have people that are wanting to come here so I feel good about that I was able to talk to a couple of English teachers as well so I I go to those knowing what I think we're going to have um and then have some strategic conversations with candidates so I feel okay and without going into names can you maybe share where the process is for the athletic director um yeah so interviewing
041first round candidates this week um lots of interest that say we last time looked today 110 applicants wow so far and wide U we had yeah just a wealth of experience and knowledge um combination of some internal folks and a lot of external uh candidates so really happy with where we are in terms of our candidate pool um and those that we're bringing in so I'm I'm optimistic um to say the least based on what we have in terms of Interest yeah it's going to be a good process Mr no I agree with everything you said I mean strong interest as we expected there to be depending on the length of it would that person be able to speak with Mr Palmer so his his contract runs to the end of July and that's we
042were strategic in posting now because we'd like to find somebody soon is you know let the process be the process but even if it takes us another month you know we'll have our successful candidate Chosen and then they'll have several months to be able to communicate with Dave and you know help with that transition piece so yeah that's why we posted it so early Mr fr Mr Fox yes Mrs bort yes Mr reck yes Mrs pcker yes we do not have any we do not have anything for the second hearing of the public do we have a motion to adour so moved thank you Mr R second Mr Fox Mr reic yes Mr Fox yes Mrs bort yes Mrs Packard yes [Music]