001couldn't get audio either way I could hear they and it was all on the same computer so my name just a second my name which is already there thank you Stacey I just want your email there oh I brought water thank you you're water it are they drinking coffee or what do they have yes this is coffee yeah we we're regulars here she brings us I'm right we are we are ready to go and we can hear everything you guys are saying is the all right it seems that she's figured out the prompts he president Ruden we have five trustees any okay all right we're going to start this evening's meeting um the closed session so good afternoon and welcome to the October 21st 2020 regular board meeting of the capston Unified School District uh
002the meeting is now in session and the time is p.m. due to the nature of the covid-19 pandemic and in accordance with Governor New executive order n2920 issued on March 177 2020 board members have the option to attend the meeting and take action on any item telephonically the boardroom is now open to the public uh for the safety and well-being of others in attendance all are required to wear face masks and social distancing practices will be followed in the boardroom the public is also allowed to participate in this meeting telephonically prior to this meeting the district posted a link link for you to call in if you wish to address the board on any agenda item this evening finally please note that exhibit number 24 first reading of board policy 5118 on interdistrict attendance agreements
003uh the staff has made formatting and uh grammar corrections to the uh copy in the agenda and updated copies are available in the back of the boardroom so miss would you please call the role of Trustees trusty hanich here trusty bolus here trusty casianos trusty Holloway here trusty Jones trusty mcnicholas here and trusty Ruden here okay um and before we had recessed a closed session has anyone appeared that would like to speak on a Clos session item I have a note that there are none but last check there are no speakers okay and then we'll now AB uh recess to close session to address the following agenda items Public Health Emergency consultation with agency councel uh conference with legal council anticipated litigation six significant exposure to five cases uh conference with legal council existing litigation
004significant exposure to litigation in two cases a student expungement in case number 2019-14 uh student readmission in case number 2020-13 and conference with Labor negotiators uh pertaining to CUA CA teamsters and Kuma so we'll now go for board members to the Clos session link please for are we ready to get started how's that audio it's that's really muffled isn't it is it okay with with this okay yeah I just shut up some of the speakers so we don't go into feedback that's why you're not gonna hear the same okay well well here we are good evening and welcome to the October 21st 2020 regular board meeting of the Capistrano Unified School District the meeting is now in session and the time is 7:01 PM uh we will get started with a u roll call and
005M Schmid would you call the role student adviser boscar present trusty hanich here trusty bullus here trusty castanos here trusty Holloway here trusty Jones here trusty mcnicholas here and trusty Ruden of course I'm here I will lead us in the Pledge of Allegiance you'd All Rise it's a pleasure to be back in the boardroom with the flag again I pledge allegiance to the flag of the United States of America and to the Republic for which it stands one nation one nation under God indivisible with liberty and justice for all uh I'll note for the public that uh six of our seven trustees are with us in the boardroom tonight along with the student advisor and a small group of our staff um may I have a motion to adopt the agenda don't move second okay
006there's a motion by mcnicholas and a second by Jones uh I will call the role on this uh student adviser Bashar I trusty hich trusty bulus I trusty castanos I trusty holway iy Jones I truste mcnicholas I and vote I so that is 70 with the concurrence of the student advisor maybe I have a report from Clos session please on agenda item 3A Public Health Emergency trustees gave direction to staff on agenda item 3B conference with legal councel anticipated litigation trustees voted 502 to approve staff recommendations on the following cases 8 ADR case number 2011 6817 ADR case number [Music] 20285 ADR case number 20286 ADR case 20293 and ADR case 20294 on agenda item 3C conference with legal council existing litigation trustees voted 61 to approve staff recommendations on the following cases oah case
007number 2 20 2717 o ah case number 22777 on agenda item 3D student expungement trustees voted 70 to approve staff recommendations on case number 21914 on agenda item 3E student readmission trustees voted 70 to approve staff recommendations on case number 202013 on agenda item 3F conference with labor negotiators trustees gave direction to the superintendent to implement a co9 positive case public dashboard and a rotational voluntary covid-19 testing plan for employees and that more information will be shared during the November 18 2020 board meeting thank you uh we'll go right ahead to board and superintendent comments starting with the superintend tonight great good evening and thank you all for joining us tonight my first celebration tonight is to share that all of our schools are now open for in-person Learning and we are open to here
008in the boardroom hybrid our board approved a phased in plan to reopen our classrooms beginning with special education and elementary students at the end of September and I want to thank our teachers classified staff and administrators for all of their work to make this transition a success they spent countless hours in a very unpredictable time to prepare for both in-person and virtual learning and I'm extremely grateful for all of their work as you heard from the report out on closed session agenda items or just just moments ago the Board of Trustees gave direction to staff to create a positive covid case dashboard and we'll launch this dashboard in the next coming weeks today I can report that seven students and four staff members have tested positive for the covid-19 virus within the last 14 days
009this doesn't mean that they contracted the virus at our sites just that they are on our sites for a period of time when they may may have been contagious in these instances we follow the communications protocols outlined in the Orange County healthcare agency and conduct a thorough contract tracing investigation again more on the reporting dashboard as we launch it in the coming weeks we also reached the point of the school year where families could change options for their students soon we'll be sending out surveys to element elementary middle and high school families to gather feedback on the beginning of this school year and to understand where our strengths are and where we need to continue to improve in our program models based on our discussions with the state and the Orange County healthc Care Agency
010we expect to be providing School under these or similar models with social distancing for many more months your partnership and your feedback are essential in helping us work for our young people One Challenge we're facing right now is hiring we par Educators substitute teachers and student supervisors you can find more information for these positions on our website and on Ed join please tell your friends and neighbors we are hiring all paid for by the car's act funding to support opening schools in cusd October is National bully prevention month National bullying prevention month focuses on kindness inclusion and acceptance to help prevent bullying CD bullying information guide is online now and you can read more about cusd bullying definitions interventions and resources for families on our website which includes our brand new bullying information guide next
011week we'll be hold we'll be holding our first town hall of the 2021 school year with Hue co9 continues to impact and change our world in many ways in particular our youth have encountered a difficult time related to managing stress associated with current times in this webinar parents will hear from the mental health experts at h and how to provide support encouragement and help to navigate today's new reality for their children during this transition you can sign up for this webinar on the homepage of our website under news and events and that concludes my report thank you um comments from trusty hanich any thank you um trusty bakas B I'm sorry we'll get to the student adviser she's not on my list but we'll get to her at the end how's that um trusty castanos
012any comments trusty Holloway is online no comments this evening thank you uh trusty Jones I just want to say it's great to be back in the boardroom and I thank the staff for their efforts in making this possible truste mcnicholas n at this thank you I won't have any comments and I'll turn it to the student advisor any comments this evening I do um well superintendent Vel kind of stole my thunder on part of it so give me a second I was gathering my thoughts um so I just wanted to bring some feedback back from our students I actually talked to some of the ASB presidents as well as student group leaders as well as some individuals in our district um who brought back concerns as well as excitement um the overall sentiment was that
013students are really appreciative that we gave them the ability to go back to schools if they would like that for their family they appreciated this as it gave them a sense of normality in these very trying times overall that was the sentiment that was presented however there were a few concerns I appreciate that the board is doing a survey that is very necessary I believe however I hope that they would include things about access to resources because one of the biggest concerns was raised um regarding resources at various uh schools there have been reports of internet access issues as s CL manyi a lot of students said that they're having to these are for the high schools the M the majority of the high schools um at s comeni they said that they're having to
014use personal hotspots to kind of uh compensate for the internet issues to help their peers to make sure that the students that don't have access to personal hotspots can use the Wi-Fi so there's been some issues there and I know that's not a f an option for the majority of our families so if the district could clarify how students can work around that or what they can do do um there have been a few issues with devices being used um that have stopped working um so families were wondering where they could go do they go to the administration is there someone at the district they contact to receive information about like how they can replace their device or what they can do as well as regarding charging stations I myself am not in school so
015um because of a health concern but I do know that in my school there are um the charging stations with about 10 Chargers but at some schools they said that there's only one charger per classroom so I don't know if that's some sort of miscommunication between district and teachers or Administration and teachers so that was a concern that was raised as well um and then one other um big thing that students have said is that they're not sure if there's protocols about masks like what types of masks you can wear because some of the students don't feel as safe because their teachers are wearing the mask below their nose when they're teaching and then their um peers are wearing the neck Gator masks that have been said to be not as substantial as other masks
016so they said that they're a little bit worried about that because during passing period when they're interacting um they get a little bit scared those were the big issues um the whole survey thing was something that I was going to bring up but the district is already on top of it seems like which is a great um that's all my comments for this evening thank you thank you those were great comments um but it seems like there's maybe interest in following up on the mask issue yeah we can actually clarify a number of those issues Mr Hampton or Dr thank you for bringing that to our attention I know that we have deployed like the the um the power strips to make sure that people have enough access to charging I if there's any issues
017with bandwidth I know that we've recently doubled the bandwidth of the the district so but there are public cases with that are maybe specific to devices and they should contact their uh um teacher and the teachers could contact the principal about maybe trying to figure out if there's to troubleshoot the device Dev uh if for replacement devices that they would work the same way with their teacher and their principal to get any devices replaced uh in general we are uh working with principles to ensure that anybody who's working remotely or virtually has internet access we've had recent cases where everybody was covered and those who needed it had hotpots and uh but we've recently had some situations where those who had Wi-Fi at home it was uh not as good so we're back filling that
018with uh hotspots um but the you know the sooner people bring the issues to our attention the faster we can get them resolved so it's really important that uh whenever there's an issue they contact their teacher and the teacher works with the principal and we and we respond to it right away thank you thank you thank you I also uh president R may I also speak to regarding the uh facial coverings so um as you were speaking I'm going into the 2020 2021 school year opening and safety plan that is posted on our reopening website on page four clearly states exactly which types of facial coverings are acceptable and how to wear them uh in additionally in addition each school um employee has a standard operating procedure manual that goes in detail as far as
019what is allowed what is not allowed and how it's supposed to be worn so uh we appreciate you bringing that to our attention we'll make sure that we remind everyone of that Dr marwin if uh someone is concerned about about a a student or staff member not wearing a mask can you tell us what it is uh the person who has the concern ought to do yes thank you trusty Jones we would ask that that person goes to the principal and and expresses that concern so that the principal can follow up yes trusty buus for full transparency and I need to back up student advisor unshell I visited five of my elementary schools and I as a trustee walking around with the principles saw what she has reported and it's really the principles that have
020to say something to the teacher where it's down below and so we really have to be on that it's not just high school thank you absolutely any other comments on that go yeah I just wanted um to make a further comment about the internet so I think because um we're social distancing and we're utilizing all our spaces there are certain spaces on our high schools and I am speaking about high schools that um have dead zones so typically we wouldn't be utilizing those spaces for being on a computer let's just say that we're using the gym right to house students and because we have to keep them separated but then they're getting into those spaces and they don't have access because that's a dead zone in the school so if we can just look into
021that and and figure out how to how to accommodate those zones I think that might be one issue that's coming up especially I know at Alis onil there are that's actually very a very common thing when you have Wi-Fi where you and you start utilizing it more heavily or going into spaces that you're typically not using Wi-Fi I mean we had that when we were deploying the wireless hotspot the wireless areas so when that occurs that they should notify uh TI the principle of that they say they have an idea and have someone come out and do an evaluation so that they could sometimes it's a matter of just relocating the Wi-Fi spot just a short distance to fix that or adding adding one to help back fill okay no further comments on that um
022uh certainly useful to get input from student adviser thank you um we'll now move to oral Communications this is a non-agenda items oral Communications um is for the opportunity for the public to speak on matters that are not um agendized this evening and I have 22 speakers registered for or oral Communications we want to uh go the full duration there with that okay that will be three minutes for each um and we'll start with uh the first Speaker Olivia Fu hi can you hear me yes go ahead Olivia hi my name is Olivia I'm here commenting on behalf of CC Against Racism um uh there's a lot happening right now in cusd and in the country um we know that teachers and students are figuring out how to adjust to the new hybrid model election
023day is less than two weeks away and everyone is juggling a million different priorities um but we're here tonight to once again Center the importance of creating anti-racist schools um and to highlight the inter intersectionality of this cultural Proficiency in every issue that the district is currently facing conversations about racism and engaging in anti-racist work can't just happen when there's an agenda item um Equity needs to be a factor in every decision to be truly effective and it's essential that the district is fully committed to this work because we're not just talking about some ideas this is the livelihood and the well-being of our district students of colors as the hundreds of testimonies we gathered at the beginning of the summer and the stories that have continued to pour in since then show is that
024there's still a great need for Urgent change in the district um we want to start off highlighting and recognizing the progress has already been accomplished especially by The District's cultural proficiency task force we're excited for their long-term plan um to be finalized and looking forward to the workshop with the task force and the district in November um we really hope that the district continues to truly invest in the work in the of the cultural proficiency task force um to take their their recommendations and turn them into concrete plans uh these women uh well not all women but the leadership of the cultural proficiency task force a lot of whom are people of color have been doing incredible work um out of their own will and own free time and we really hope that they get
025the recognition that they deserve and the resources and authority to carry out their work um we have several speakers here tonight who are going to be highlighting um some other issues that have come up in the last month or so since we last commented um and sort of highlight how our issues of race and racial Justice play into each one um and how there has been a lot of progress but there's still as always as there always is room for growth um we hope that uh the showing that we have here tonight the people commenting serve as a reminder that there's a lot of people who are really invested in this work and who are committing to seeing this change happen in the district um thank you and and I yield the rest of my
026time thank you um Sol sento please hello can you hi okay H hi my name is so serento and I a COR organizer of cusd Against Racism in the beginning of the summer cusd Against Racism published an open letter in which we asked the district to come out with a statement of support of the black lives matter movement and students of color on their campuses although the board has passed resolution denouncing racism we still do not find this resolution adequate for it does not Proclaim that black lives matter nor does it recognize the previous Injustice and students of color I faced within the district alumni students parents teachers and I are frustrated with the district's hesitancy to state that black lives matter and I'm here just to say that we are still waiting we are
027waiting for a proactive District a district that does not have to be told or encouraged by its students to do the right thing we are tired of having to come to these board meetings to tell tell to tell you to have the courage to use your voice and to unapologetically recognize and supported students of color by proclaiming that black lives matter just for reference our Vine Unified School District had absolutely no issue releasing a resolution entitled proclaiming that black lives matter and calling for a commitment to creating an unbiased and inclusive Society through education this was released in June and they were not they did not have to be asked and we are just here to say that we would love to see the district um supported student of students of color and release a
028statement that black lives matter and not to be worried by backlash thank you all right Tess Mattis please that speaker is not logged in okay Stephanie Hua hello can you hear me yes Stephanie go ahead hi um hello my name is Stephanie who and I am a junior at chura High School and I am one of the core organizers of cusd Against Racism and will be speaking upon the lack of transparency and Community engagement in the district's scool reopening plan in July cusd conducted a districtwide survey to gauge the opinions of parents teachers students and staff on the reopening of schools however this survey was done before the district had actually established a clear reopening model for families to review families voted for hybrid learning or 100% % virtual Learning Without understanding what that actually
029entails even after the district released their concrete School reopening plans there was no further communication to understand the opinions surrounding this new model and the shifting needs of families due to covid-19 and to this day the general public is still unaware of the rationale behind the district's reopening plans we deserve transparency we deserve to take part in these crucial conversations and have a say in the future of our students teachers and families today we heard from the school board that they are committed to another districtwide survey and we sincerely appreciate that we ask the district to include the following issues in the survey if students feel that there are any disparities in the quality of Education between the students participating in the hybrid model and the 100% virtual learning model if families and teachers feel
030as if proper safety Protocols are being implemented how transparent the district was in their reopening plans how included and heard teachers and staff felt in this process and how included and heard parents and students felt in this process the district has also neglected to complete sufficient community outreach in particular cusd has failed to engage Spanish-speaking parents and consider their perspectives on reopening we acknowledge that cusd has met with dcap but the same effort needs to be extended to all parents including latinx parents to not do so is to exclude Spanish-speaking parents from decisions crucial to their children's education this is our everyday reality students and families are struggling to adjust to the new ways of learning our teachers especially are working incessantly to provide the best possible education to our students so cusc talk to
031us let us tell you what we think together we can navigate through this difficult time and create solutions that best fit the needs of all our students families teachers and staff thank you thank you um the next speaker would be Rya C PA and help me with that last name please hi can you hear me yes go ahead um okay hi my name is Ria Cather Paul and I'm a senior at s Clin High School this year today I will be speaking as a representative of cusd Against Racism in reference to the recent board policy concerning the restrictions placed upon the presentation of black lives matter merchandise by faculty and staff black lives matter posters masks and other merchandise serve as a way for staff to let black indigenous and people of color students know
032that their class classrooms are safe place for students of all backgrounds to openly Express themselves without the fear of receiving any of the judgment and or implicit Prejudice that they may experience off campus taking away the opportunity for staff to demonstrate their support for this community is a direct contribution to the perpetuation of racist sentiment in our school district saying black lives matter is not political is a matter of affirming basic human rights by politicizing a movement as significant as this CD is revoking a message that is meant to be uplifting to students and ultimately supplement and stimulate learning environments in a positive way the display of items containing the black lives matter message is not a method of discrimination or increasing the value of one particular group over another it advocates for the opposite
033black lives matter is a symbol of equality inclusion and celebration of people from all backgrounds in all walks of life showing support for basic human rights should not be a subject of controversy and should not catalyze any kind of debate within the school district in fact it should be encouraged and Justified with tact it is extremely important now more than ever for CD to do everything that they can do to acknowledge the experiences and hardship of bipo students and ensure that they feel heard within the school district placing restrictions on a message that is meant to support the bipot community is an invalidation of their adversity and taking a step in the wrong direction capistran Unified School District's primary concern with making major decisions should be the welfare of the students and the protection of
034their right to a quality education this particular regulation is to the contrary and is assisting the con continued Strife of bipo students in capist Unified School District by limit by limiting accessibility to SA places on campus for these minority groups we understand that there has been some push backs against sentiments concerning the black lives matter movement but we are here to say that we are just as vocal and just as just as dedicated to the cause we while we acknowledge all of the positive steps USD has taken over the past few months to to support bipo students and staff there are still many areas in which we need to improve we urge CD to reconsider the regulations placed on the display of black lives matter merchandise in our classrooms we urge C USD to release
035a statement in support of black lives matter movement M and we urge CD to take the voices of students and the student representative to the board seriously and to consider it an imperative factor in decision making we urge the USD to do better for the sake of the students the teachers and the staff thank you for your time thank you Esther mafuta plays that speaker is not logged in okay Jasmine islami is slamy hello can you guys hear me yes go ahead Jasmine hi my name is Jasmine islami I am a sophomore at Dana Hills and I would also like to reiterate what some of the past speakers have been saying about the black lives matter movement and how CD has officially banned C or black lives matter merchandise on campus and I would like
036to say one of the reasons given for banning all black lives matter merchandise is that we are getting into a political agenda but I also would like to reiterate what some of the past speakers have been saying that this is not a political movement and we just want to show that we need equality in our school district and as of right now we are not doing a very good job we have made enormous progress and I would like to say this from the bottom of my heart thank you for all you guys have been doing but I would love to reiterate that we need to have more done and even though what we are doing is making a difference with all the CD Against Racism DHHS Against Racism and the high schools that I've created
037task force but I would love to see more done and I hope that after this meeting we can actually do more and try to put an end to this and I would like to say thank you for everyone who's here tonight and that is all thank you uh Evelyn Chavez please that speaker is not logged in okay we'll go to Christen Brandon go ahead Kristen good evening as a cusd parent I am disheartened that our district has yet to send an email directly to families with a clear statement firmly denouncing hate and standing in solidarity with the black lives matter movement and its bipo students so far the district has only buried a general disapproval of racism within the reopening plan and a resolution that frankly few in our community will even read your resolution
038says acts of racism must be denounced by those in leadership roles in our society you are in those leadership roles so I respectfully ask you to please start the denouncing that you agree is necessary your direct messaging to families is vital aligning yourself with the black lives matter movement is not political in fact several districts in the state including Irvine unified have released statements that strongly denounce hate and support anti-racism movements CD's failure to communicate directly with families on this issue risks sending a message of implicit tolerance of hate which is inconsistent with your own resolution the behind the-scenes work of the cultural proficiency task force is encouraging but not nearly enough we need a real-time response to the structural racism and inherent bias that is already present in our schools and communities at the
039most basic level the resolutions timeline does not provide the immediate action that our community needs please make clear to all families that racism being taught at home will not be tolerated in our schools you have an opportunity to correct the district's past missteps on this important issue this starts with a simple email to District families telling them exactly where the district stands and who it stands for thank you thank you Kristen uh we'll go to Isani salanki please um hello my name is a sanki um I'm a sophomore at Tora high school and I would like to speak on um the Banning of black lives matter merchandise um in our current political climate um black lives matter has be become increasingly political which um I believe is wrong black lives matter isn't political problem it
040is a problem of human rights um many say that school shouldn't um and isn't political um so I believe that CSD should promote political neutrality um by Banning BLM and not saying anything about um any other movement such as allive matter and bl lives matter the district is both making bipo students such as myself feel unwelcomed and potentially hurting their reputation um considering that at Torro me and my peers have seen um a supervisor and many other students um wearing wearing um blue lives matter merch it is really disheartening to me and other bipox students um since it seems that you're only targeting BLM um thank you okay thank you um next we'll have Maximo AR please hello U my name is Maximo ARS my ARA my name is I attend Tora high school and
041I'm here to voice my concerns recently the Instagram account CD Against Racism has released a statement of what the capistran Unified School D District had to say regarding the ban of the black lives matter posters here's a point they brought up if as a district we decided to allow the black lives matter the district would have to allow similar posters such as the Tea Party Planned Parenthood National Rifle Association blue lives matter all lives matter and or Latino lives matter as well I bring up this point because I feel as if it has been violated last week when Tora high school started its 50/50 schedule I attended for one day and then switched to online the next day I was in red group so I went there on Wednesday October 14th when it was lunchtime
042I decided to walk around the school to see who was there while I was looking around uh to find people that I knew I saw one of the Proctors with a blue lives matter flag face mask and no one was speaking out about it I took note of that because I felt like that information would be of use later turns out it was though the Proctor wasn't holding up a blue lives matter poster they were still P training the flag in a school setting and this was allowed but the black lives matter poster wasn't additionally in the same statement released in the CD by the CSD Against Racism account it says in regard to BLM posters legally we have grounds to direct employees to remove non-approved backgrounds or posters that could possibly cause students and
043parents to feel unwelcome or uncomfortable blue lives matter is a counter movement to Black lives matter black lives matter being a movement that strives for justice for black indigenous people who have been subjected to police brutality and have been treated like their lives don't matter I think that an employee at Tora High School portraying a flag for a counter movement to justice for people of color who have fallen victim to police brutality would make some students and parents feel pretty uncomfortable to conclude I think the statement from cusd regarding the ban of BLM Flags is contradictory because an employee at the Torro high school was allowed to wear blue lives matter flag in school with seemingly no consequences while black lives a matter poster was banned thank you for letting me have a good night
044um next I think John Reed please that speaker is not logged in okay Rona deravi that speaker has not logged in Ava rir hello can you hear me yes go ahead Ava great hello my name is Ava rer I'm the leader of Dana Hills High School Against Racism I take time out of my day today to speak out speak before you out of frustration for the statements that the district has released in resistance to anti-racist action the grounds have been used to ban black lives matter posters or posters or images for online school clearly misunderstands the purpose of the statement claiming that posters can make students or parents to feel unwelcome or uncomfortable this is the clear definition of the statement black lives matter this simple statement placed on a poster can show to black
045students that they are safe accepted and appreciated in their learning environment that their educator Educators recognize their struggle and are actively aware and fighting against oppression that their students face while the Banning of the posters is a small move in the large SCH large scheme of anti-racist action any small step back is still that a step back this band communicates to your students and community that you do not support the proud uplifting of your black students and would prefer teachers to hide that they are an anti-racist I would also like to express my disappointment in the reluctance the board has shown towards implementing soci social justice modules for elementary students it is crucial that students learn at a very young age to be aware of racism privilege and Prejudice that they will absolutely come across
046throughout their life and likely on campus when we educate our students at ages where crucial brain development occurs we will shape how they will behave for the rest of their lives by implementing these modules we can increase the amount of students that are aware of racism and therefore decrease the amount of racism that finds itself as home in a school setting this module was ready to be released to the students until the district burdened the progress with a rigorous approval process that it must pass this places an unnecessary obstacle in the timeline of the module delaying the implementation of it it is crucial to be to begin educating young students as fast as possible in order to reap a less racist future for the schools that in our district so I urge the district to
047stay on top of this extra testing in order to release this module quickly and relieve future issues thank you for your time and I hope in the future we can take larger steps toward a safe School environment for students of all backgrounds culture CES and races thank you Ava next we'd have Jordan Hills that's speaker not logged in Joseph Chun please uh hi I'm Joseph I'm uh graduate of Toro class of 2020 and I'm with Toro High School Against Racism I'm also speaking about the uh black lives matter movement um and the uh C CD's recent stance towards that um and I'm coming at it from a little bit of a different angle so with me here but uh Power tends to corrupt and absolute power corrupts absolutely uh we take heat of this principle
048in almost every facet of government in America but that sense of vigilance is somehow escaped how we view our police not all police are bad people but they are people not Angels if and only if angels were to govern men would we not need checks on power our police risk their lives every time they put on their uniform but so do our soldiers and if there are laws of war how are laws for law enforcement too much to ask I understand that many people may disagree with me I understand that many of you may disagree with me what's absolutely unacceptable in America is the inability to voice that opinion in the first place specifically Banning black lives matter messages in school staff is absolutely antithetical to democracy it is a failure of leadership to trample
049upon civil discourse in this manner and it sets a dangerous example for everyone staff and students alike CD statement said that similar displays would have to be allowed for BLM to be but it was evident in my time at in CD that similar displays have been allowed when they lean a certain way if District policy forbids this maybe District policy should be enforced equally failing that maybe District policy should be changed we wouldn't have to say black lives matter if it wasn't drowned out every time we did by tear gas flashbangs or arbitrary District policy but look around you at the unproductive vital coming from all sides of the country from around the world even from the murder of 12 peaceful protesters of police brutality in Nigeria that occurred literally as I was writing this
050on the police brutality or the few bad apples or whatever you like to call it this breakdown of discourse is not a uniquely American problem we we like to think of ourselves as a city upon a hill a little American exceptionalism put on display in a working democracy but we're failing that today not just around the country but right here in C USD you do this the next generation's failure is on you Banning a specific form of civil discourse And I stress civil is teaching your students all your students that there is no middle ground that the other side is simply wrong and if there is no middle ground if the other side is simply wrong there is no democracy ask your what you want to teach us thank you thank you uh Ana Salazar
051please uh can you hear me yes go ahead right uh good evening CD board members I am Nisa Salazar I am a senior from Alisa Nigel high school and I'm here to comment my concerns about the decision to and black lives matter merchandise from our school from our schools our campuses um I'd like to First commend my peers who have already commented on the BLM merchandise um I feel frustrated with the fact that the that what you the board uh has deemed inappropriate I feel I feel left frustrated with this to know that the feelings of students and parents that are uncomfortable with the phrase and the movement to Black lives matter is being PRI prioritized over the feelings of bipo students um if we were to reallow our BLM merchandise back in our schools
052it would be reaffirming the notion that one black lives matter two it would uh create a safe learning space for bipo students and three it creates a safe space for bipo students voices to be heard um by lumping in the black lives matter movement with with the blue lives matter movement and all lives matter movement uh two movements which have been utilized against the BLM movement as as some as a form of political re uh retaliation um it's effectively misrepresenting BLM as a political movement rather than what it is an a political movement that is set to that is set to break down the very to break down our current system in which um white people are prioritized over our bip our by our bipo people um uh that's all I have to say thank
053you thank you very much um Jared and Marissa BBY Biby uh yes can you hear me yes go ahead Just Jared tonight um good evening and thank you for this opportunity to speak my name is Jared Ru bivy and I'm a parent of three students uh I also ask that you reconsider the guidance regarding black lives matter posters that was recently sent to principal and teachers while the email referenced the effort to be consistent with and follow board policy I could not find a board policy that seemed to call for the exclusion of posters relevant related to current events or politics clearly black lives matter is an issue of national prominence and importance it is if not we would not be discussing it um but if a particular policy is to be is being construed
054to preclude black lives matter posters please um consider the following three points number one it doesn't make sense to let black lives matter be defined by those students or parents who are uncomfortable with it um the email seem to grow out of a complaint probably from someone who does not support black lives matter my friendly held belief that the sport of basketball is a Marxist plot to overthrow their government doesn't make it so any more than U if I had that belief of black lives matter movement I would encourage you to find reputable sources of information about the black lives matter movement and seek out reputable sources of information that assess the validity of counternarratives number number two um the email States the guidance is to avoid quote posters that could possibly cause students and
055parents to feel unw unwelcome or uncomfortable as I hope we have learned from the student organizers of cusd Against Racism feelings of comfort are incredibly subjective and not uniform across uh cusd if the principle is to avoid all items that make parents and students uncomfortable and unwelcome then your list of band items should grow to include U make America great again merchandise and and many other items in this highly politicized moment Additionally the other side of that coin is what if the same BLM poster is exactly the thing that makes another student or parent feel welcome the guidance to remove BLM posters is in fact prioritizing the comfort of one family over another and finally number three black lives matter um and the other issues identified in the email are unavoidable but that's the good
056news thankfully these are coming up in schools where teachers instruct students on how to be educated members of society including how to make arguments um how to listen to opinions uh they do not share and how to consider the world from the perspective of uh from perspectives other than their own avoiding uncomfortable topics does not make them go away but rather relegates them to social media Echo Chambers as truly public institutions our schools can give students the intellect and media skills that are in very short supply right now but only if we trust our teachers to put up posters that they know will enhance the education of students in their charge trust the teachers and the students thank you thank you uh Michelle plel Campbell please good evening superintendent Board of Trustees all of our
057schools have reopened and for and our teachers are working super hard to address the needs of all our kids both the ones who returned to campuses and the ones who stayed online I have to commend them for facing this challenge headon with Grace and perseverance as they still are working out the challenges of canvas and Apex those didn't disappear when schools reopened however as a parent of a 100% online Middle School student our teachers need additional tools to help include the online students into discussions and here and so the online students can hear what is happening in the classrooms there are many times when the online students cannot hear what is being discussed in the classroom this creates an equity and an access issue especially when the teacher then says write this down what the
058person just said and you never heard what they said this is not the teacher's fault at all they haven't been given the tools they need rooms need microphones to gather the voices of the in-person students so the online students can hear the in-person discussion and also speakers and large monitors so the in-person students can see and hear the online students our district is promised highquality rigorous educational opportunities for all students when whole groups are not being afforded the opportunity to hear the lesson and participate our district is not living up to that promise once again our teachers are doing an amazing job but they need the tools to truly take on these unprecedented tasks second I am so glad to hear that a dashboard is being created I am hoping it is up sooner though
059than a few weeks from now this week would be great we've had time to figure this out lastly I want to encourage everyone on this call and in this meeting room in the boardroom to join their local PTA or PTSA this year it is more important than ever for families and students to stay connected to their school communities ptas are trying to plan no contact events to keep up school spirit including planning red ribbon say no to drug activities and lunchtime activities that conform to social distancing and covid requirements so please support your local PTA and thank you thank you we'll go to tala Silks uh sixi hi can you guys hear me yes go ahead hi I'm t s and I'm a ninth grader at Toro high school I'm 13 and I'm part of
060Toro Muslim Student Association and CD Against Racism being a Palestinian student and being part of a really big minority at the school has its own um issues and one of which that I personally faced is when I went on um when our blue days were open so Tuesday um I was talking with one of my friends about one of our really um one of the memories we had back in our country and I heard someone we know say oh Palestine is about as fake as all the stuff they teach here at the school about quote unquote inclusivity and this comment by this person who will remain anonymous has not been addressed has not been um he hasn't had any consequences but that's not what I'm here to talk about I'm also here to talk about
061how LGBT students at this school have not had the proper accommodations I have a couple friends they are transgender and their dead name or the name they were assigned at Birth has not been changed on canvas and they still have that name and it's not okay even though that they didn't have a legal name change it's still not the name that they use and it's not something that they are called anymore because it's not them and the fact that this transphobia is okay in the school in a sense that no people get in trouble for this because there's so many comments from students there's I'm really glad that people brought up the black lives matter issue because I was also going to bring that up but there's so many students who have Trump 2020 flags
062and um I've even seen an anti-lgbt flag and someone had a Confederate flag and this stuff um you know is you know they get a pass for this and there was as many other people brought up the Proctor who had the blue lives matter flag this is so insanely like it's just bad because blue lives matter is not just standing in solidarity with cops it was only created after black lives matter Started Black lives matter is not an organization it's not a political standpoint it isn't it's a concept and it's an idea that black lives matter just as much as any other life as as they matter as much as white Latino Arab Asian all of them and racism it's taught no one is born hating other people it's taught and this can not keep
063being taught and it cannot be tolerated at Toro High School it it's not it should some it should be something that is not allowed and the as the mask reg mask regulations that other people brought up yeah me too I've seen so many people take off their masks and someone I had a friend comment that someone in their history class took off their mask and purposely was breathing on items in the classroom and he did not than you speaker your time is up thank you you uh meline Hunley please hi can you hear me yes go ahead mine hello Board of Trustees my name is mine Hundley and I'm a capao valley Alum class of 2019 and I will be speaking to the band of black lives matter merchandise I am also a college student
064majoring in elementary education with plans to student teach next school year I am passionate about implementing anti-racist pedagogy into my teaching practices because it is important and completely necessary that bipo students feel safe and are supported and validated at school be that in the physical or virtual classroom by blanning black lives matter posters flags and other merchandise C USC is making a clear statement to students of color their lives don't matter at least not as much as appeasing other students or parents that view this simple statement as a threat does it's absolutely not black lives matter is an inherently a political statement it says that the lives of black people matter that's it it's not anti-white it does not push a political agenda in relation to racism there's abely no position of neutrality CD's ban
065of black lives matter merchandise in the classroom is racist this specific act might not be pushing an outwardly racist agenda per se but it definitely does not take an anti-racist one you are in support of the status quo and refusing to change it or even allow individual teachers to superintendent vitals watery statement regarding the social justice protests and movement from June 2nd further proves this racism is embedded in every aspect of society including education cusd needs and must Implement active anti-racist measures and policies to combat this racism I'm student teaching next year in that classroom and the ones after where I'm a fully credential teacher my students bipo special ed lgbtq plus everyone will have a space where they feel welcomed safe and supported at the same time I am making these plans the district
066I attended K through 12 in is taking steps backwards I truly felt that I had an amazing education and overall schooling experience in Kaa USD and it is unacceptable for others not to have this there is absolutely no excuse for having a school or classroom environment wherein that is not not the case black students lives absolutely matter period the ban of BLM merchandise is nothing less than cusd telling these students that they don't black lives matter is not a political statement it is one of humanity you need to reverse this decision and please allow black lives matter merchandise to be displayed in the classroom in school settings I am thankful for the progress cusd has made thus far but I know cusd can do better thank you and I yield the rest of my time
067Henry Lutz please hi can you hear me yes go ahead Henry um hi there um I'm a CDM I still live in South rch County um I wanted to speak about um what I've recently learned um about um the ban of black Class Matter merchandise at CD schools um I wasn't aware of this until a couple days ago but when I found out it really caught me by surprise um just because I remember when I was a high school student at CD um seeing a lot of teachers um put up signs in their classroom talking about how their classes were safe zones for LGBT students and I thought those really nice just know that teachers were out here supporting quer and trans students on our campus um and I would think it'd be really nice
068if teachers would do the same with black lives matter posters and to see that the district is pushing against that and asking schools to have teachers principles orever take those signs down it's it's really upsetting because I'm just thinking about you know black students on campus who maybe did in CD who had a teacher who had a black Liv matter sign up and felt really nice about that and now they learned that CD wants the teachers to take them down it just sends it just sends a really bad message um so I really hope the district reconsiders that um I also hope that you know a small measure like that as far as letting teachers and principles put up science like black Class Matter um I hope that that is just one of many steps
069that CD will take in the future to just become more anti-racist and to just fight racis racism in all the schools um because it's a process it's a long one and I think there is just so much so many problems in public education not just CD but all throughout the country where schools really need to consider you know how are they treating their students to color how are they stepping up for black students how are they fighting the disproportionate suspension rates for black brown indigenous students um and I think it's just a long working process and there need to be more voices at the table I think the cultural proficiency task force is a really good step but I think there needs to be a lot more voices um a lot of parents who maybe
070couldn't have access to the meeting tonight maybe they don't have a computer maybe they don't speak English like how is the district reaching out to them um and just one other thing I noticed um there's a speaker before me a couple just about five 10 minutes before me who had a lot to say about her experience at Toro uh with racism and covid-19 and a student who was putting people at risk because of covid-19 and she was cut off and I thought that was really unnecessary I think these time limits for speakers for the public comments we're the public we're the students we're the alumni we're the ones who should have a lot of voices right now and to cut us off with three minutes that just that just doesn't seem right to me so
071I Y my time thank you and finally Rachel harelson please good evening tonight I would like to discuss recess and lunch for our littlest cappo students in elementary while I do believe in open-ended play for young children the children are bored at recess and lunch they get screamed at if they start playing with sticks or a pine cone they have run out of ideas to play when they first returned to school they were playing Shadow tag but now that it's become overcast they can no longer play that game I am asking tonight for the board to help the schools Implement something for the students to do during this time I would like to ask if the children would be allowed to bring a recess bag to school so that they may play with a small
072ball from home chalk coloring jump rope trivia cards possibly for older kids or even board games if the children bring them from home each night for sanitation and keep it to themselves it should be covid safe I understand the complexity of Co but I believe we need to offer some safe options for our children during their free playtime most parents who sent their children back to school did so in order to benefit their children's social health right now recess is not allowing for much Social Health if each school could even offer one day a week with an organized activity such as a PE routine freeze dance Simon says it could get our children children somewhat interacting with each other on a social level each School site has supervisors that could offer this instruction I ask
073that the Board address this before next month's meeting as I feel this could be a rather quick and easy fix lastly I would like to ask the board to consider adding the covid positivity cases to the Kappa website homepage working parents will have little to no notice if their child's school or District closes for two weeks right now we have no idea if there has been any children teachers or staff with positive cases if we have access to see the daily numbers this can help us plan as parents I have been told Irvine district and a couple others do offer this information on their websites and I think cppo should be offering that as well I did hear in the beginning of this call that that is in the works and again I would like
074to ask that you guys um push that forward quicker sooner rather than later and I thank you for your time thank you and finally we have one more speaker Maggie McDuffy please hi can you hear me yes go ahead Magie hi um I also wanted to agree that um I I think it was wrong to cut off the previous speaker um she was talking about a student who was endangering other students um in the middle of a pandemic um besides that um it seemed like she had some other important things to say um so I I really don't think it was right that she was cut off um I also the reason I wanted to speak was about the Banning of black lives matter merchandise for teachers um as someone who identifies as queer it
075meant the world to me when I was a student um and and my teacher had a rainbow flag and it wasn't there for you know the the the the students who don't like qu queer students it it was there for people like me and um it it just made me feel really safe um especially when there were people around me saying saying things um about gay people and and you know it's it's not in your power you know you are who you are I I can't control who I am um and it just made me feel really safe and acknowledged when people were saying such harmful things and I think in today's world we have many black students um indigenous students um other students of color um who really feel unsafe um as other speakers
076have mentioned there are people going around with Confederate flags um and it's really not a political statement to to make a student feel safe in their environment you will never regret being kind to someone who is being mistreated um I also want to add that the school has the responsibility to be a source of unbiased information and knowledge um so there's a lot of misinformation going on right now um and it's the school's responsibility to not get swayed by politics um there's overwhelming data um showing that black people in our country are being mistreated um if you look at the data based on the California um racial identity and profiling advisory board's third annual report um it shows that black individuals um are stopped for reasonable suspicion by police officers um in the state of
077California um more than any other racial group they're more likely um that they have a higher percentage um black individuals are searched three times as often as white individuals even though white individuals were found to carry Contraband at the highest rates of any race um and there's more and more dat and these are these are knowledgeable these are reliable sources of data if you're if you're able to do a literature review rather than listening to biased news I think it's the school's responsibility to know what the actual facts are um and and to not be swayed thank you speaker your time is up thank you Maggie uh that brings us to the end of oral Communications president Reen before we move on yeah I know we of course uh cannot uh respond to oral Communications
078but I would like uh these were I I have to comment though incredible uh conversations occurring in this time so thank you for the full three minutes that we are allowed for board policy superintendent but can you just reiterate until we work through the process like one of our speakers talked about as we get as we move along in this journey in the short term what do young people do if they feel that there's a problem whether it's masks whether it's personal harassment bullying again what are they what are their recourses if they're in whatever School dis uh Elementary and secondary so they start with their teacher and then um move on to their principal my staff actually there were comments that were made that my staff actually would like to take a minute to
079be able to respond to I know we have set up um a workshop for these um topics for November 5th but I know that that both I think Mr Hampton and Dr mwin and Dr holiday wanted to address them so if I could ask the the privilege of the board to be able to do that thank you very much go ahead so I can address one of the speakers uh spoke about the difficulty for students Hearing in class so every secondary teacher in the district has amplification available to them so if a if a student cannot hear in class they should definitely talk to their teacher because it could be a case maybe the teacher isn't using it that day but just it's so just everybody knows there's microphones available for every secondary teacher in
080the district thank you okay Dr morn yes thank you president R and trustees so uh first off the uh the question about recess activities we every School site has a list of activities that uh provide distancing for the students and structured activities for outdoor recreation so I recommend that the if any parent has any question please talk to their principal they have a complete very comprehensive list to um of what the students are able to do um secondly I'd like to as superintendent valal said uh share how excited we are to have the board workshop on November the 4th regarding sharing our details about our plan the work of the culture proficiency task force that they have spearheaded and our plan for promoting inclusion and equity and we are very eager to share that with
081the board and the public on November the 4th also we are uh we are prepar preparing uh final preparations for surveys to go out to all families starting with Elementary families and then Middle School and High School families we are also including our high school students in those surveys so we are absolutely wanting to hear from our families directly uh and then finally I will ask Dr holiday to clarify a little bit more about uh the concerns and questions about black lives matter that were're brought out this evening Dr thank you thank you very much uh Dr mwin and president president Reen so first and foremost our goal is to ensure that all students and families feel welcome in C USD we want all classrooms and all office spaces whether they're virtual or they're in
082person or in our facilities to be welcoming and professional we want all our students to feel that safe and and welcome feeling as well um and so we also want to make sure that our our spaces are following board policy and are consistent with what signs are posted and so we're following board policy uh for policy 1325 as well as 4135 around um posting political materials or on non-instructional mat materials that have not been approved so we're making sure that we're consistent in in that practice we're also committed that our schools are free from discrimination just like following uh the board's resolution around making sure we're fighting Against Racism intolerance and discrimination we've been working for months to support this work and I'm um thrilled with the progress we've made and they're right we have
083work to still do with our students and our community and our our our teachers and admin and so forth but we've updated handbooks we've updated training materials even the materials um that students got as they return to school in person our discipline training materials clearly address um discrimination racism What It Is What It Isn't and give examples of that and then how to report it and respond to that we've also um uh made more prevalent our complaints and appeals process so people know where to go to get support and then also we're updating our bowling policies in AR and that's in process and we're also engaging our um constituents in that process and then finally as we've shared um multiple times the cultural Prof force uh cultural proficiency task force as you know will be
084sharing a 21 page report on their plans around this work it is Extreme extremely extensive and thorough and it will take us a few years but it is addresses many of the items that you've heard this evening specifically around implicit bias we have an actual um partnership with CTA and CUA where we're doing implicit bias training and it was packed and full within two days so we're really excited that we've had great interest in those trainings we'll also have all administrators go through implicit bias training they started this and we'll continue it through the year and then to address specifically um the black lives merchandise we have not um said that black di black lives merchandise is not allowed we actually were just addressing one poster that was inconsistent um with our policy so merchandise
085for students or if students want to wear something that is something they can wear if it's not disruptive if it's disruptive then that's tied to our dress code policy um so I just wanted to make sure that that was very clear thank you so much thank you um any further comments from staff are we done with that we'll move along okay this brings us to oral communication excuse me sorry this brings us to the consent calendar um please note president Ruden yes I'm sorry before we we go on um there was since we're making General comments um directed at the you know oral communication speakers there was a comment by um a a parent I believe um who supported you know a a dashboard uh regarding the positive cases but I also would like a
086a staff person to address our protocol for when there actually is you know if and when there actually is is a positive case at a school site so that that parent understands or any anyone listening understands that they will be notified Dr Merwin would you like to take that yes thank you president Ren thank you uh trusty Holloway um absolutely uh we work closely with Orange County healthcare agency Whenever there is a positive case and Orange County healthcare agency informs us exactly of who is high at high risk of exposure who is a low risk of exposure and notifications are sent uh directly to all of those people involved so if a uh if a family if a student is somehow connected either low exposure or high exposure that notices will be sent out they
087are sent from the principal uh directly to uh the people involved but the messaging itself is done in collaboration uh with Orange County healthcare agency okay thank you uh so now to the consent calendar um per board policy 93232 and in accordance with the law public has the right to comment on any item on consent um do we have any speaker cards on consent none tonight okay are there any items that trustees might wish to pull I'd like to pull item number three item number three for trusty Holloway okay uh seeing no one else here locally um may I have a motion to approve the consent calendar items one and two four and four through 23 move approval of items one and two and then four through 23 okay second second okay I have a
088second from trustee Jones um and I will call the role student adviser baser I trusty hanich I trusty bulus I trusty castanos I trusty Holloway I trusty Jones I truste mcnicholas I and I vote I so that motion passes uh 70 with the concurrence of the student adviser that brings us to discussion items item 24 which is a first reading of board policy 5118 interdistrict attendance agreements um and I'll recognize Dr holiday thank you board president rearin trustees superintendent Bal tonight we bring before you the first reading of board policy 5118 interdistrict attendance agreements the suggested revisions and updates adds new language tied to recent changes in law and aligns to our csba californ school boards Association model policy her new law the language added uh provides priority to victims of bullying as well as
089children of an active duty military parent or guardian and then pursuant to Education Code a student that is a child of an active military duty parent or guardian or victim of an act of bullying upon which they request to attend our district we will have to provide them um assistance with Transportation if approved um in addition revisions also outlined that students in 11th and 12th grade do not need to reapply for the inter District transfer we've also updated copies of this policy based on trustee feedback we've um reduced duplicative language we also fixed some formatting and aligned the formatting throughout the document and we provided copies in the back of the boardroom as well that concludes my presentation thank you so much all right thank you we have no speakers on this item so we'll
090go right to trustee discussion and questions uh any questions from trustees I do yes go ahead truste um I just want a clarification this was a question I think I asked um to staff in part of the the um policy it says a student doesn't have to reapply every year and then another part of the policy it says they do have to apply uh every year so um just from can you explain again why why there's a difference there and and the other thing I noticed as you spoke um for this may be an easier one to answer um for those that are uh children of um active military duty or an act of bullying uh where we need to provide transportation assistance only to those who are free reduced free and reduced lunch program
091or is it Universal you thank you trusty M your second question is correct it's only for those that qualify for free and reduced lunch meals that we would have to provide that okay and then for your first question to clarify because you're correct um on page six item number four says that we require them annually to be renewed but then if you look at page I believe it's eight um of your document we cite the Ed code specifically and the Egg code says that um you shall not be required but then if you notice shortly after that within the same sentence it says unless your reapplication standards otherwise specified so we do as a district otherwise specify so we just uh cite the Education Code per Ed uh per um legals guidance but as our
092policy states and as our practices States we do do uh require students to reapply thank you thank you because I think if somebody were looking at this they would question well do I or don't I so the answer is our policy is yes you do and that is correct and that is exactly what we'll State on our website and our applications and reinforce that numerous times to parents so they understand okay and several times I was trying to look through this as okay what if what is the situation here and this mostly applies to our students who want to go somewhere else but it also applies to students in another District who want to come here true that is correct both in and out of District so if if a student were changing they'd have
093to get approval from both the giving and receiving District that is correct so quite often you know we'll work closely with Saddleback Valley Unified on these inter District transfers I have to commend Mr beakman he's worked really closely with tis to try automate that process to make it as efficient um as possible so thank you so much okay thank you if I may which district gets to pay for the transportation when there was a Act of bullying we do we would be reing District or the sending District the I think I believe it's the receiving District but Mr beakman if you were on the line um would you please verify that that it would be the receiving District after we have verified that there was um an actual case of that and that uh the
094student qualifies for free and reduced lunch that is correct it is the receiving District so potentially we would be providing transportation from a location that's outside of our school district at the expense of the school district because of the problem created by another school district potentially we would probably work um like we do in many cases do us um a mileage reimbursement if that individual wants I have a question sorry a question from trustee Holloway thank you so it says it that um there would be a limit I mean we're we could impose a limit on transfers out of our district to another District but in practice that's not what we've done and that's probably not what we would do in the future but we have it in this policy we want to keep it
095in this policy just so that we have the the flexibility in the future that we may be in a position where we would want to limit transfers in in or out of the district um is that is that why it's in there or would we just describe our current practice thank you trusty Holloway correct um we would like that language in there to allow us that flexibility um we do not want to lose enrollment if we can avoid to lose enrollment so you know when when an individual request to transfer to Saddleback we want to be really clear that they we follow that criteria so that we're keeping the enrollment um as much as possible of course we don't mind if kids from Saddleback want to come here true okay um so this evening if
096we we have the option of passing this on a first reading if there's any uh interest in that I would like to move that we uh vote on pass this on the first reading if we have 100% concurrence is there any objection to that second okay I got a second seeing no objection I'll say that we're going to um agree that we'll vote on the resolution as if as presented um may I have a motion to accept the resolution board policy 5118 on first reading I believe we have to vote on whether we're waving the waving the second reading first and then vote on the policy I just asked for objections and got oh sorry do we have to vote or yeah I think well I just so I hate to be a pain but
097with one trustee online I just out of an abundance of caution would prefer that you just vote okay so we'll take first uh a a motion to pass on first reading I think I got that from trustee Jones is there a second on that one second okay Nicholas Judy did so this is for the passage not for the resolution but for the decision to pass it on a first reading student adviser Basher I trusty hich hi trusty bulus hi trusty castanos hi trusty Holloway I trusty Jones I trusty mcnicholas I and I vote I so now I'll entertain a motion to pass board policy 5118 as presented on first reading moved and that MC Nicholas the second please second okay I've got it from Holloway and now we'll vote uh student adviser Bashar I trusty
098hich I trusty bulus I trusty castanos hi trusty Holloway I trusty Jones hi trusty mcnicholas I and I vote I so that passes on first reading with the concurrence of the student advisor uh now we're at first reading this is item number 25 first reading board policy 7100 determining needs and the board will recognize Clark Hampton thank you president R and trustees in content items eight and nine uh that was approved tonight that deleted policy language and it that language now has moved into this policy uh 7100 the policy Chang is an update to meet current law it's to align our language with suggestions from the uh csba and also add uh uh language that establishes criteria for assessing school capacity and needs it's a uh a more formalized way of having the board approve
099a process and criteria for reviewing school capacity and the needs uh and this would have to do with opening readjusting or closing schools so uh this is the first reading and so we're welcome to have any questions and we uh did have um our facilities needs consultant who also assisted us with the mitigation agreement with the ranch assists with this language and she's on the line to answer any questions you may have okay uh before we get to that we do have a speaker on this item um which is Michelle plaso Campbell good evening super tenant Board of Trustees it is interesting to see this policy being updated now for the first time since 1996 I wonder about the criteria that must be met for a potential Elementary or middle school to close when one
100of the criteria is that specialized programs can be moved it concerns me our specialized programs seem to bounce from one site to the next each time a move happens parents are told it's the last move which seems to be true for maybe three or four years and then it moves the program again I don't hear general education programs being moved every few years is just our specialized programs which house our children with unique and special needs the kids who often already struggle to feel included on a campus and yet they are the first to be moved I have to wonder what concern this board shows for our specialized programs if they think moving them yet again is a good policy I encourage revision of this policy to protect locations with specialized programs as one of
101the considerations and criteria for potentially closing a school thank you thank you um questions from trustees or comments truste H I have a question um definition of refurbishing Clark what is the definition of that so definition of refurbishing is in this context in the context so I believe it's modernization for updating the School site to meet current um now I want anybody to so if Lori Lori Ruiz needs to correct me on any language I might be misstating it exactly I would like her to correct me but it's bringing uh uh classrooms like a refurbished classroom would be bringing bringing it up to dat to current standards okay and the Ada access to that okay those classrooms okay okay and then can I a couple others thank you um so I don't know why I
102was so confused by this policy I think because there's an emotional component in here that I'm you know sensing for those of us who have gone through uh closing of schools um so it you know the beginning and I understand the uh reason formalize the process and criteria I respect that we need to do that so you know it starts with superintendent design I think where I'm a little challenged is I want to make sure that folks reading this policy or do we needed uh somewhere else that they do understand that we have a process that we follow so as we go along here um in the second page uh page two of six um it we kind of throw out there the families of students attending an aging school that is determined by the
103board to no longer be a candidate for refurbishment shall be given such notice B blah so that's the only time the well the board's thrown in a couple times but I think that I would love to see more information ahead of time which we do later on what talking about this intentional process um you know what I mean this is to me this is kind of like wow we don't get to just sit down and say you what you know do names out of a hat we have this whole intentional thing so I don't know if there's a reworking of The Ordering of this um but that was just something that I think is really important for people to respect that we have a really tough process but it kind of comes early put more
104of a linear feel to it yeah I would love to see you know we're like way down the the the work that is done into you know this analysis is um it just kind of seemed like a throwaway there because it it goes along so I I'm open for okay for something else but I later on we talk about how you know we go through all the all the processes before something like that but anyway did that just second paragraph there I feel like it should go somewhere else like where the end okay trusty Jones would you like to comment I was saying we could we could look at uh the the way it's worded and and yes right yeah I mean that is the the whole the point of the policy is to try
105to make it more open so the people can see what kinds of things are considered before the school is changed or close right I can't hear trustee hannich is she speaking she is yes darn it I was profound too Patricia I can't remember so we'll have it in the notes she shredded the policy while you were you know no Patricia I just brought up a couple points of um getting more information on the process before uh the second paragraph on page two of six where it says it where the board determines something I just kind of like reordering of that that amongst other things trusty Jones so I had an opportunity to speak with Deputy superintendent Hamp about this and the other facilities policy a little bit because I was uh unclear about sort of
106why we were doing these things and after speaking with him I felt that that at the beginning of this we sort of need to say why we're doing it maybe kind of a these are our guiding goals and principles um and that the whole point of this is to have clear policies that would be applied fairly um so I thought that some Preamble there would be a good idea um on the second page we say families of students attending a school's can foreclosure shall be informed of such consideration at least one school year prior to the school closure and I have two issues with that if we had an emergency such as an earthquake or a FL fire we're not going to give you a Year's notice I mean that school is gone so is
107it okay all right uh all right I'm sorry perhaps I missed that but that was one one issue that but my other issue with that is that um I think that that could give the impression that if we're going to consider closing the school at the beginning of say let me let's go back in time just to so it doesn't sound like I'm talking about an actual situation in beginning of school year 2000 so 2000 to 2001 we would have to inform you prior to the beginning of 1999 2000 so I'd rather see a number of months than the previous year because I think that that makes it more clear what we're really talking about um because in my opinion if you came into the year 1999 and found that suddenly the enrollment in a
108particular school had dropped precipitously you might need to be closing it the next year if it was dramatic enough and you wouldn't know that until you got into the 9 9 2000 school year so that was one issue with that it talks a lot about maximum radius and I believe the deputy superintendent said this was uh modeled on a policy that's used in Irvine and Irvine's a very flat place this is not a flat place we have a lot of areas that are separated by Hills or railroads or uh Creeks or whatever and you can't easily get from here to there um even though it might only be a mile away you can't get there from here so I felt that we needed to sa some kind of language about Transportation or accessibility um uh
109in there and trusty johnes just on that particular Point our demographic software does have the means for creating like travel times and if if and it does it automatically so you put the school in it can it looks like a jagged line but it accounts for those kinds of factors so we can look at adjusting the language to kind of fit right and that's great I just it felt like the language in the policy what would could lock us into something that really isn't helpful for example I think that it's possible that sanan elementary school is closer to me than the school that my kids went to but you have to get across a freeway to get to San ele Elementary School and uh and that could be difficult and again I mean The Crossing
110freeways where there's no place to cross crossing railroad tracks Crossing Creeks there's a lot of things that govern that um and then I'm I'm just sorry I have to um speak up for the English teachers in the audience that instead of less than it should be fewer than thank you thank you trusty throughout okay so uh other comments on this policy from trusty yes go ahead um two things that trusty Jones mentioned on the fire flood the the first I think sentence under optimum number of schools at the bottom of page one um excuse me that was not it there is a a statement that basically says the superintendent can close a school you know basically at at her discretion and that really is covered for um when there's an emergency you know yes we
111have to come back and approve an overall plan but if there's a fire or flood earthquake she can close the school um and I'm not sure it's this policy it maybe the other maybe the second one oh it's on page three okay it's on page three um couple of things I want to I would like to add under the first paragraph on page six where we say uh need to address the open resize refurbish or close schools I would like to add repurpose because we do we have an and we probably will need to maybe choose that particular campus for another educational purpose or a special program or or even um rechange grade levels changing an elementary school into a K8 or an element a middle school into a K8 or something so like to
112add that kind of language in there to give us that flexibility um and I do on the relocating of special district programs I know um Miss APLE Campbell focused on special ad but we do have other special programs too like our language immersion programs so it's not solely special ad um but I think we need to consider our special programs but corre that would be all the whole the totality of things occurring at a campus would be considered right and would it would have impact on the decision- making that the board would make right on that and the other thing is just how we um and I guess this maybe formatting in some cases um the title was um opening an elementary or middle school or closing an elementary or middle school and then refurbishing
113a school so is this intended to be all-encompassing meaning elementary middle and high school or do we have another criteria for high schools or well typically there's typically high schools don't get closed uh typically because there's ways to reorganize the the enrollment uh so it's very rare that they would be closed because it's hard to consolidate a single high school into two other high schools because usually the high schools are running right at their right at their optimal capacity but they would be included under refurbishing yes of course but we could could look at adding that so it's more clear as far as the refur because the other uh definition as what was the definition of refurbish I think that was uh trusty hanah's com It also says or reconstructing which a couple of specific
114buildings come to mind that could should probably be reconstructed rather than refurbished so I don't know whether we need to Define that any anymore more specifically but I I'm glad that's there yeah we can we can expand on that language and I'm just I'm just thinking of some of our what was it ab100 um buildings that 8300 list yeah okay I think that's those were all my suggestions I don't know whether we're probably we probably aren't ready to pass this on a first reading now we have some some work to do so is there are there any other comments from trustees before we move on I have one go ahead so there um when I read through this policy uh I'll just give an example on page one um at the bottom it talks about
115total enrollment for a given level divided by the targeted average School enrollment at that level so I would have appreciated a a definition of what targeted average enrollment is and there was a definition of that I believe in one of the other policies so I when I you know by the time I read the other policies I knew what that meant but I'm wondering if we should include an example or a definition in this policy so that it's clearer to the reader um or we could refer we could uh trusty holiday holay we could refer to the the policy which is actually next on the agenda to review the first reading of that it could refer to that cross policy okay okay that would address it any other comments no okay uh so with that
116I think we're we're finished with item 25 and we'll move to item 26 this will come back for approval um after the markup so same thing this is a bringing this policy up to date it's from 1996 and bringing it up to date with uh current law uh suggestions from csba and um adding additional language on as we mentioned earlier the um optimal school size and things like that targeted enrollment and things such as that okay we do have one speaker card on this item it's Michelle Michelle did you have something additional to say Michelle plel Campbell I do have something to say and I want to note that trusty mcnicholas brought up that there are other specialized programs and you're right I did not refer to them in the previous one because none of
117of those other specialized programs have been subjected to the random moving from one site to the other every few years that the specialized programs have been done Mandarin program has never once left burgason Baho has always been the two-way immersion program it has not moved from that site to another site we don't see that happen in the other specialized programs it's only special ed that those kids are the ones who are forced to move routinely so now on to item number 26 the facility's master plan good evening again once again I have to wonder why this policy is up for review now it was last updated in 1996 when the district lost measure m in 2016 and the community complained about not having a current facilities plan why was this not revised then in 2017
1182018 or 2019 why have we waited again after losing measures h& I to look at this policy I have to wonder if if this policy is being modified now to insert Ideal school population numbers to lead to a potential wave of school closures when I look at the six elementary schools located within the city boundaries of Laguna Nel not a single one hits the ideal population of 700 students I have to wonder how the populations for elementary middle and high schools were set I strongly encourage this board to examine the priorities and the mission of this District when setting population numbers and revising them to fit our values of providing a high high quality education not looking at the students as a number or as a dollar sign as this policy currently proposed it makes
119clear this board is looking to close schools not focus on students and communities thank you thank you uh comments from trustees truste Hanah please yeah I'll follow up on Michelle's comment because I had it written down here here um not as elegantly as she's said it where do these numbers come from for our targeted average School enrollment I've never my kids have never attended a school at these enrollments but I just was wondering I'm gonna uh make I'm gonna ask Lori Ruiz okay our consultant but I will say that you know when we just finished bu uh um mitigating the ranch for two two K8 schools those are both 12200 student schools okay so it matches what's in here but I'll okay I'll have I would ask that Lori speak to the to the rationale
120for establishing these targeted numbers but I will add also before Lori speaks sorry is that we are in unusual times now with the with the uh the need for distancing and things like that so that could be a factor you know as well and this these could be you know I'll let Lori speak but these could be the traditional numbers that are used but uh we may want to uh either adjust them or or not have numbers but okay Lori I'll let you see and you know just to tag on to that I meant to bring that up before so what what we've looked at ideal our ideal schools we're seeing some of our different schools like an RH Dana that has more space than anything so these are all different attenuating factors that we'll
121have to look at when we really get into the meat of this so if she can explain the numbers so Lori could you speak to the uh the rationale behind the targeted average school and yes yes absolutely thank you good evening uh actually so the number of uh of students hous in an elementary middle and high school capacity is typically what's provided on average for a new school and as Clark mentioned it was used in the analysis as well for the R&V mitigation agreements for the K8 as well as the the new uh K5 schools as well we recognize that this uh school capacity um is not necessar cannot necessarily apply across your entire School District because each site is unique especially in in um regards to the uh school size so we have acreages
122that are different at each school um you know you may have schools that are serve 400 kids with only uh five acres which that school can never be 700 student capacity but the intent here is to demonstrate an average across the district um and that 700 student average as I mentioned is kind of a Statewide average based on 10 acres of of land same applies applies for middle and high school and so one of the things that we would love to get feedback from uh the trustees is um you know as we start to look at analyze just for data's sake is looking at what are the characteristics of each of your school sites what are some targets we should be uh taking a look at or do we hold on establishing those targets and
123maybe have a committee come up with those targets for you to consider in the future but it's really supposed to um be a point of uh determination and uh comparison across all of your school sites so I would add that so trustees could think of it as like average class size you could have class sizes so the average is like required to be no more than 34 from 4th through 8th uh it's like that you could have classes that are larger and smaller but the average is this and I think that's the intent of this do they also play the data because I know uh schools are challenge they lose course offerings when their population shrinks so the wonderful thing about big schools is you have a myriad of options um and when you know
124high schools don't want to drop you know below a certain L because there goes you know a lot of your electives or your Sciences same thing we're struggling with our middle schools we've lost art we've lost uh vocal we've lost different things so I don't know if they factor in when they look at the average you know the best optimum size for schools um I don't know if that's ever considered because that's definitely I I always wanted the bigger school because then my children had a lot more options uh to choose from right that is something that is considered but then again as Lori mentioned then once you get past the averages then you get down to the actual School site you could have a much smaller school that's working for that particular site or
125one that's a little above the the number working well for that but those are those are the the the uh be able the program offerings is one of the many things that is reviewed when looking at school sites a question comment on Elementary as well um what we saw when we unfortunately repurposed Crown Valley was looking at our under enrolled elementary schools it's not a course offering but it's number of great level teachers that if you get get down to below 300 kids you're you're only going to have one teacher per grade level and combinations at every grade level so um is that something we might want to Define in here is what the minimum much you know I I mentioned 300 I don't know that's the number or not but educa from an educational
126program do we not do we think a a school under a certain number is not sustainable educationally I think that that is one of the factors that should be considered I would just uh uh warn against getting too granular in the policy because there will be ARS that we can prod you know that will produce as far as getting more into the details as far as what's reviewed but in you know this is more of like the high level policy of what we would be looking at but all of those things when you put committees together to review schools it gets you get into more of those kind of details as well there's one one additional thing I wanted to add and the target um school capacity also serves serves as a tool that we
127don't want to have an elementary school exceed 700 so it also works both ways in in a policy in that when you're looking at different options if you do need to consolidate uh school facilities you want to make sure that you're not also creating these Mega large schools that aren't going to support your educational programs as well so it kind of helps on both sides of making sure you're not going to um allow a school to be too big based on a decision that the board may make and you don't want a school to get too small thank you trusty Jones I think we are yes we're just asking questions so um I was thinking maybe one one thing we need here is a definition of targeted like what what is targeted and why are
128we talking about targets um I'm not asking you here I'm just saying I think maybe that's needed in the policy because I look at it I'm like well what does that mean um I'm a little concerned well I I let me just go where existing school school capacity capacity at existing schools should not exceed the recommended capacity for new schools and I think that that's a really difficult thing to uh try to to promise on and when you say shall you're you're kind of promising um because we can't always control that again we could have a disaster that would cause that to be the case we could have a school that we had to close for any number of reasons that would temporarily because we know from our our metrics what's going to happen but
129that could temporarily cause that school to be over or maybe another school to be under so I'm I'm a little nervous about putting something so definitive in there I I would agree with that uh I also um feel like um we have some things things in here that strike me that they could be weaponized where we have told a developer we're going to open a school at a certain point and uh something happens that makes that impossible and we get into a lot of trouble I'm concerned about a charter school that's bumping up against this and you know gives us problems I I'm just concerned about these num numbers that seem quite hard and fast and also I think um some statements like school facilities planning project should be designed and implemented to safeguard da
130d d da I it just I just feel like it's one thing to have principles and it's another thing to make statements that make it sound like I I don't know how to describe it make statements that that whenever we just are two inches away from it we're it's we're like in violation of our own policy that we're trying to we're trying to Define what our goals are here but I think we're making statements that are just a little bit too strong and maybe being a little bit too specific and might end up being sorry that we've done that okay so we'll we'll look at uh language adjustments that could possibly make you know make it softer as far as the shall I do agree that we should look at maybe not using the word
131shall because that's very strong especially in legal contracts but for clarification for what trustee Jones is saying um for example a mil uh Elementary School enrollment 700 units would or 700 students would we be able to say current average because that goes across time we don't know with covid in 10 years from now what will be our average if you say current average then at least whatever is happening at that time you know the um as as opposed to a specific number or something to that effect okay and so is that what you're suggesting trustee Jones I don't know I I'm actually thinking that the the new school capacity discussion is actually somewhat more reason able instead of saying the target for elementary is 700 here it says uh permanent facilities to house 700 relocatable
132to 900 maximum of a th000 during Peak enrollment some maybe something more along those lines uh because we could have we could have city council members who say well this school is only 650 students you should close it um I mean I just I I'm just uncomfortable with okay so what we'll do is we'll we'll we'll widen the the uh gray area so to speak because this is really speaking to as Lori mentioned this speaks to what's recommended by CDE like you couldn't go do a mitigation agreement and do a 40 acre Elementary School site yes just it won't happen right so this is based on CDE guidelines and so but I but I do understand what you're getting at is to try to create a little more flexibility within the language so it has
133more movement for us and also so it's more clear to the community that these aren't what these really mean as far as the numbers exactly yeah so it doesn't look like we're just trying to close schools and it h because I don't think that's the purpose here we're we're making but we we've got a lot of situations going on we do have some under enrolled schools and then we have new schools that we're building we will have other schools that are even more under enrolled we we've just got a lot of moving parts and I feel like we are sort of trying to give a one- siiz fits-all here right I think that we we can we can enhance the language so that people understand this is something that's a Continuum of an analysis it's
134a Continuum analysis not a point in time analysis you could have a school that's under enrolled like asenia when it opened it was under enrolled right but it will soon be over enrolled and it'll go and then it'll level off back to its its its uh it's enrollment for that particular commity and schools are going to e and flow with developments um and uh you know my kids were in an elementary school that I think now has about 400 students and when they were there there was over a thousand uh they had they had uh classes in the library in the Teachers Lounge so uh and there was a bazillion you know portable so these things do happen in in times when you just can't do anything else and I think if the public sees
135a document that says we're not going to do this but then we do have to do it then they're like well why aren't you said you weren't going to do that so I I don't know I'm just I'm concerned with being so specific and there could be there could be eventually another 20 to1 incentive yes yeah let's not go there maybe we'd have to you could take those you know 300 kids and spr them out into nice big classrooms but things happen I think another more practical thing is that we may find ourselves in a situation in in a certain Community where we have to go high on a very small site and we don't want to get boxed into ratios and anything you know the conditions under which we're going to be educating kids
136in the future not fully known and we may find ourselves one day with a multi-story elementary school for example on a very small site right and and we don't want to repeat a cusd pattern from before your time when we uh open schools like you said the EV and flow and we adjusted boundaries to fill them up and then of course they got too big because new communities do attract more people than we ever plann for and then we kick those communities out so we don't want to get in that trying to fulfill you know any of these numbers or um you know to have a developer question that so I don't ever see that again that was bad final comments this obviously is going to come back um if there is nothing else any
137El that was very helpful appreciate your feedback so we'll move on to item number 27 item 27 is Declaration of Need for fully qualified Educators I think this is an annual thing is that correct uh we'll recognize Tim Brooks yes thank you president re trustees superintendent Bal staff is recommending approval of the annual Declaration of Need for fully qualified Educators based on the description in the board report okay we have no speakers are there any questions from trustees or a motion this is really redo from when we did it before but we had to do it in a regular board meeting because the last time we approved it was a special board meeting right correct and it was on the agenda before that but is one of those meetings that went after 11 and so
138too late okay yes all righty move approval is there a second okay I have a second fromy buus um and I will call the role student adviser Bashar I thank you trusty hanich I trusty bulus I truste ctios hi truste Holloway hi trust Jones hi trusty mcnicholas I and I vote I that item passes 7 to zero with the concurrent of the student advisor we'll move now to item 28 which is a request for waiver of facilities fees for Saddleback Unified School District and I'll recognize car Campton thank you president Reen so a few board meetings ago uh the trustees uh approved a new facilities policy for facilities use fees and that what that did was it was a a cleanup because over the years the district has kind of drifted towards where this group
139did got a certain fee and then this other group got a waiver and so we wanted it to uh work with legal counsel to get the policy cleaned up standardized and then for there to be any waivers from De that would allowable by law but that deviated from the standard that's required that the board approved that uh in this situation this was uh uh Saddleback Unified School District dist runs uh this program that is funded by Mission beo and so Mission beo pays for the program to be run in Mission beo schools and as trustees know Mission beo is in Saddleback Unified and also in capistran unified so the school sites that are used for this program in capistran unified are would now be assessed uh use fee for the program so to give you
140an understanding of how this works with uh Mission vijo they pay Saddleback UniFi to run the program and Saddleback UniFi hires the the the um the super the the people that work with the kids in the program and they also uh receive an indirect cost to cover their cost for running the program they do not charge for facilities use for their for their facilities or for custodial uh and and speaking with Saddleback Unified it was to because it's it's benefiting their kids right there that's funded by the city and it's benefiting their kids so uh is the board if the board were to consider waving this uh fee I would want it to be I would want it to be understood that it would be a non-precedential [Music] but it does mean foregoing any potential
141revenue from the site and foregoing the fees that would that you could legally charge for this program so with that said we're uh staff is looking for a direction from the board all right uh we have no speakers two speakers two speakers on this item excuse me um I don't have their oh I do excuse me here they are um first Speaker would be Elizabeth figari hello my name is Elizabeth vagari I am the supervisor for the kids Factory program for the city of Mission Vio I just wanted to thank you for your consideration and be available should you have any questions about the program all right thank you uh Kurt Walker please sorry I'm the district supervisor for um ath facilities and community services for Saddleback Valley Unified and like Liz I just wanted
142to say thank you for considering considering this and if you have any questions we're available for you all right thank you uh I'll go to trustees here do we have questions trusty hanich your lights on oh thank you um so just to reiterate um if we were to um do our new policy we would you know insist that uh sadle would it be Saddleback Unified do the facilities use and I think that we've established if that's the case I think we've established that they cannot do that or won't do that at this time so that um we need in order for this program to keep going at our parts of the schools we basically do need to offer this waiver on the fees right you mean will the program continue if if we don't offer
143the waiver ye like yes if we all of a sudden we real hard you like hard Line in the Sand like oh know we have this new policy that we have to collect um you know facilities use fees and uh janitor fees and Saddleback UniFi says no you know we're not going to do that but it would it cease uh and on our campuses in Mission VA that would be a question at Saddleback un if I would have to answer I do know in speaking with their uh uh Finance person my counterpart in saddleback uh aside from this waiver discussion the program is is going to be having difficulties due to the p pandemic so the maybe the staff that's online with with Saddleback would be you know able to answer the viability of their
144program regardless of this waiver okay sure let's get that thank you so perhaps I could ask a question a couple of questions one is when was the last time we adjusted our facilities fee schedule it was just a few months ago yeah before that before that gosh uh I'm not sure John fory would have to to answer not in my memory was a while it was a long time ago before I think it was 2000 okay 2000 yeah yeah and 10 years ago I think so my second question is how long has this program kids Factory been in our schools I would I would I don't know how long they've been here ask no no no 15 plus years 15 plus years thank you 15 plus years so what we're really talking about here is
145whether our policy action of two months ago is going to affect what we charge to a program that we've never charged in the period of time that they've been on our campuses is that right yes for 15 years we've not charged them for the use of the facilities and now we're we've got this change which we made for good reason that this was an oversight it seems to me a fairly straightforward decision that that we shouldn't um interfere with the operation of the program particularly since the city sponsor ni yes go ahead I also would like to take this time to just say my wonderful city of mission vijo that I'm always promoting spend $650,000 from City funds to provide this service for our students and Mission vijo is very good about um our sro's
146and our crosswalk guards this is another case I recognize it's only Mission Vio um but it's uh five of our Mission Vio elementary schools and um there are a lot of parents that come to to use this and the fact that even if we have fewer children using it right now because of covid um the city still incurs that same expense because it still takes the same amount of administration to um process any of the applications from families and in terms of administering and you know hiring they might save a little bit in terms of the number of people there but in speaking to director Mark Nicks at the city of mission bejo um Saddleback in in their schools has had a diminished um number of of children attending they even have one school that
147has five students one that has seven their goal would hope to be to have a minimum of at least 10 kids taking advantage of this um but they're willing to still be there and and not walk away from this program so we don't know what's going to happen with covid but I would hate to see uh much like the music programs I'm always fighting for to see us walk away from this program and having this um service for our kids um and then try to get it back later but I I do have a question for you um Clark is in terms of um do we have a no compete clause when we make the statement that if we allow them to be in our campus it may block a paying customer to to use
148the campus now the big expense on this is it's really not a lot of wear and tear my kids have both been through this program all these years and they use the playground and they use the lunch tables um in terms of activities for those who don't want to run around on the playground um our real expense in this is the Janitorial in terms of because we have to leave the restrooms open but that's really the service they use I mean would we not be able to co aside that kind of makes a difference in terms of who we can have on but if another program came to us wanting to use a part of the campus um we don't have some kind of no compete clause or anything I me if we had space
149we there are other people that we could accept on on the campus correct correct it would only be that particular space being used at that particular time Lun tables in the specif that that would mean it couldn't be used by anybody else but correct okay so it's not necessarily that we're blocking others trusty um couple of questions and I'm not really familiar with the program so this may be a question for you or or Judy this is an after school program true is it a specific time it's like 215 to 4:15 or something like that yes okay so it's a specific Recreation program it's not after School child care that's my understanding it's like a drop in program for things it's a dropin program that they sign up for um they take attendance in terms
150of what kids they have but they don't um not like our Extended Learning where you you know need to be there or I guess I my kids went to the Y so my kids were y kids and why was open from 6:45 in the morning before school and then after school till 6:00 and they did follow along curriculum with um with the school but it wasn't necessarily a homework club it wasn't NE it would kind of combined everything this sounds like it's much more of a structured recreation program not necessarily an Extended Learning problem but but my qu my question is but it is it does serve obviously Saddleback Unified believes in the program enough that they're doing it so it's a Saddleback program that the city pays for is that yeah the city pays
151the the school district to run the program and there's the city doesn't pay the total amount it's not free to students if students no they $300 a year yeah it's it's a nominal $300 for the entire school year for a student to be able to go a lot cheaper than the Y is yes just from what I from what I remember so so the city is who who gets that money the district the Saddleback District gets that money yeah in other words um when I mentioned 650,000 is what the city spends okay that's to to pay for the program um the city does not want to take the program on themselves like having their Recreation um facilities staff start to do this program so to understand a little history Saddleback um unified also has done
152for the city of Mission Vio two major events bunny days and a Halloween event so the contract used to be a million dollars and they would hire them to come on and do these programs in the city at the park okay so they they've cut that because of covid but they're looking to keep the kids Factory but I did ask director uh Mark Nicks if um if we didn't have agreement for a waiver would the City be willing to pay for the janitorial and they already feel like well they're paying 650,000 we know what the economy is and their budget they they really can't look to to then add to it um and I just want to say apparently I have a principal listening to this conversation who says I wish I could be there
153to support kids Factory it's needed please support they clean up after themselves it's a no-brainer they share the space with the YMCA so trust trust trustus would you like to make a motion to either approve or deny waving the facilities fees for this program I would absolutely like to make um a uh what did you say the word a motion to either approve or deny waving the fees a motion to approve waving the fees for kids Factory at the mission vao 5 schools is there a second I'll second okay I have that from trustee Hanah is there any other discussion on that I do want to since she you brought that up that they share the space with the Y so the we do we have the Y ofca is under a different agreement true
154we don't charge them facilities use do we we do we have a we have a a contract with them and they pay for our facilities if they're using our facilities or they have their own facilities on our site okay so we do have a so we're charging and it's a completely really a completely different type of program compared I know it's a different program we're still charging them $112,000 yeah YCA pays for the facilities and I'm and I think and that comes out of the fees they charge for their program that's probably one of the reasons they have to charge more so I'm gonna come thank you I'm gonna come to a oh there's a question so um do we um uh Mr hamton do you think we have any custodial charges that really are
155we can attribute to this I mean there's rest rooms that are used at these schools obviously uh presumably these are all available Outdoors they don't have to go in the building and presumably those restrooms have to be cleaned at the end of the the day anyway but does the custodian have to stay late in order to be there to clean that restroom at the last minute I I don't believe so no okay we have custodians on site you know throughout the day and into the evening but you know it does it it's there's a formula that the Civic Center act has for calculating these direct Co these costs uh it's the this is be the lowest cost tier other than free uh and so there's a formula for it and it's uh it's that's how
156it's calculated I I know that we can get into details like well they didn't go to the bathroom as much so they didn't use it as much but you know it's a formula for how they calculate the wear and tear in on the public facilities okay and um are any classrooms used other than the why even like I mean usually it's good weather but what if I'm not sure the nature of the use of the credit other than how it's calculated in the agreement as far as with the space they're using is is about I think 12,500 a year it would come up to okay I understand that but um um I was involved with a group or I know of a group that was using a school in the summer and we uh were
157not charging them and uh there was a certain amount of concern because well for one thing there was a lot of wear and tear on the facility because they actually were indoors and there was custodial because it was the summer and there was otherwise no use of of restrooms to speak of so I'm just trying to figure out if there is some some cost to us like the outdoors okay you know they typically don't use classrooms because it just kind of like this outdoor outdoor type of program right and in California that's usually pretty easy but sometimes it's too cold sometimes it's too hot and sometimes it's too wet so are there any times maybe trust bull hour yeah if um Elizabeth can speak she can tell you you know the hours and on rainy
158days I recall when my kids um used it when it was rainy days it was cancelled and parents would be notified because it's considered an outdoor program I don't know if principles have offered the MPR um I've never known them to go into a classroom but Elizabeth's on the line and she could better answer that yes Elizabeth can you tell us about that yes so in the past um some principles have allowed us to use the NPR however moving forward um especially in this year we will not be using an indoor space at the schools we will be canceling if it's unsafe for us to be outside but that's a issue um okay so um do we have any contract with um uh with uh uh kids Factory no the agreements between Saddleback Unified and
159Mission beo this would be a facility this would fall under the Civic Center act facilities use okay so we would have a facilities use agreement with them but could the facilities use agreement uh contain uh contract type language it requires uh insurance coverage it has agreements for how the how the facilities are use and it's consistent for every user that uses the facilities use so if we were to say for example that uh that the students were only to use the outdoor restrooms the ones assigned by the school no indoor use that you know the program's canceled on rainy days you know any of that can we put that in a facility's use agreement well the so I could speak on that Clark go ahead sorry to interrupt but uh it's it's laid out in
160the in the use agreement what sections and what exactly they're using so it is spelled out when they when they sign up okay so we put that in our facilities use agreement that we are um executing in it specifies the areas that they're using yes correct so that's John fory speaking yes it is yes it is okay okay thank you so and I just wanted to say with trusty MC Nicholas's comment about uh the city paying I do think that a lot of City uh Recreation programs are are partially subsidized by cities uh they they aren't as as plentiful as they were a few years ago but um I think when you pay you know $40 for your kid to go to a two week summer camp that's being subsidized by somebody so uh that
161doesn't surprise me um well I guess I would be a little bit happier with this if there was a sliding scale involved but it sounds like that might be a fair amount of overhead for the organization um because $300 a year is like $33 a month which I mean is sofa cushion money for a lot of families but it's uh it's you know maybe missing a few meals for other families so I guess I would be more comfortable if if uh um giving this um at charge if it were a sliding scale for families but I'm not sure I'm going to stand in its way on that if I were to tell you that Jesus at vao tells me this is a very popular program I don't know if that would help you I understand
162that but I also and I think that you know probably $300 for a lot of his FES $33 a month is good but you said yet your kids did it and I kind of think you can afford more than that that's just my gut feel okaya trusty um Jones when my children went it was $25 okay okay so a lot has changed in 10 years so I think we're we're belaboring a point that which is that we've been paying these costs whatever they are for the last 15 years um transparently and it hasn't been brought to our attention by our facilities Department that there's a big burden here and you know we've just been caught up by our own policy modernization so let's if there's no objection let's move to a just one really quickly
163I would like to say you know you said you uh uh um Mr Hampton that you would like this to be something that doesn't set precedent and I would like to have something somewhere in a record that yes this is not going to uh that this is not the camel's nose Going Under the Tent for other other uh groups I think that's they're being grandfathered yes okay so we have the motion on the floor and a second and if there's no further comment I'm gonna call the role that's not a question um student adviser Basher I all right trusty Hanah I trusty bulus I trusty castios I trusty Holloway I and thank you Mission Vio and Saddleback Valley Unified trusty Jones I trustee mcnicholas reluctantly I okay I'll vote I and motion passes to approve
164the waiver of the fees for the kids Factory program 70 and that brings us to the capital Iz section at the end called adjournment no no no we have item three You Remind Me Sor one more so trustee Holloway you pulled item three I did send calendar would you like to comment sure uh this has to do with the fencing that has been put up at San Juan elementary school and that had to do with our well we had previous discussions at least among the board uh about the valet parking situation so I was in my mind I was linking the fencing um that's going on on the property to the valet parking issue um but I so when I read in the um you know documentation for item number three that there were going
165to be eight foot high fences at San Juan Elementary School with the black um wind screening placed on them I thought wow that's much bigger than uh I imagined was going to happen at the school so I I drove over there to see if it had actually been put up yet and it was you know partially under under construction um and it's it's almost shocking to me how how big those fences and walls are and so um you know it's it's done and um I understand now that this was at the request of um you know a number of people participated in this decisionmaking process um I I was unaware of this aspect of it but um apparently it's you know parents wanted it and um you know we work with the sheriff's department and
166um other people on our staff have been involved but I have to say I I just wish that the hotel next door which is you know why we're doing all this screening is to prevent people at the hotel next door at the new hotel from overlooking the the elementary school you know campus and there's lunch tables out there and but I just wish that the hotel would have done more on their property to um screen views of the students from their hotel instead of putting the full burden on our elementary school so uh I just want to make that statement this we're actually receiving money from the hotel to pay for the you know construction of these enormous fences but it I just want to point out that you know when we get in you
167know h a chance to comment on on a project and it you know it's going through environmental review and so on this is why it's so so important for our school district to respond and I I know we did um but to respond to these comments so that we can do whatever we can to enforce the you know the project developer that's going to impact our school to put in measures on their property to help mitigate some of these impacts because um to me it's it's it's a lot for for this little school to um to take so um I will move approval of the item uh number three but that's my comment thank you um is there a second second from trustee bulus is there any other comment from trustees seeing none uh we'll
168proceed with the vote on item three uh the student advisor is left um so we'll go to truste Hanah check please trusty bulus I truste castios I truste Holloway I truste Jones I trustee mcnicholas I and I vote I so item three is passed um 70 with the student trustee absent move to adjourn adviser absent excuse me yeah there's a motion to adjourn is there a second second second from trusty hanich one more roll call I thank you trusty bulus hi trusty castios hi trusty Holloway hi trusty Jones I trusty mcnicholas I and I vote I so we're adjourned thank you the time is 9:24 yeah don't leave I'll be here all night