February 24, 2025 - West Clermont State of the Schools Presentation and Board Meeting

001e e e ready very good a good evening welcome to the February 24th West Claremont school board meeting Mr Romano will you please take role Mr Patton present Mr Rudy present Mrs Sor Miss Sor sorry and Mrs Spencer present or present Mr Chumley did let us know that he would not be able to attend thank you uh please join me for the Pledge of Allegiance Pledge aliance to the flag of the United States of America and to the for which it stands one nation under God indivisible with liberty and justice for all first up is the motion to adopt the agenda would someone like to make a motion so move thank you Miss ambor is there a second second thank you Miss Spencer is there any discussion roll call please Miss Sor yes Mrs Spencer

002yes Mr Patton yes Mr Rudy yes four yes thank you next up looks like M Elementary s link team right good evening at tonight's board meeting we are will be recognizing the Merwin Elementary stride link team uh if this team could please come forward we have um Jessica mgarr Samantha cook Gabrielle towns is that three okay all right so we are proud to recognize the strid Ling team at marwin elementary their dedication to creating an inclusive and supportive learning environment has made a tremendous impact uh on each student in their classroom through collaboration of families Specialists and the entire Merwin team they ensure every student's needs are met on a daily basis not only have they provided exceptional support for their students but they have also taken on leadership roles guiding and mentoring seven pair

003professionals these Educators truly embody the spirit of collaboration dedication and Leadership that we value so deeply in West Claremont their efforts are a shining example of the qualities that celebrate the pit of an educator we are so grateful for their hard work and positive impact they're making on our school community so if we can give them a hand for the L so before you go anywhere I'm going to put you on the spot just a little bit um we we are so grateful for all that you do and I know this is a a newer program at at um we one that you what is it three years three years since You' been there or two no is it just one we've only had one program for three years that two of them are new

004this year so the fact that we have three this year is a lot and that takes a lot of collaboration and creativity to make it all work so and I know Rea will um not be afraid to answer but from anybody um what do you think sets you apart like why why do you think you're standing here what do you feel like is the kind of the glue that keeps your team so strong I think the genuine love that we have not only for the job but the students and each other we care for each other we check in on each other as much as we can and when I show up to work I know I'm going to be supported and I know that I'm going to have a good day no matter what

005thank you good answer you guys said what she says right well thank you very much I think that is such a great testimony especially uh knowing that you you guys serve some of our highest needs kids in our school district and you do it in some conditions that are not always optimal not ever optimal and and yet you rise above it so uh thank you so much for all that you do yes thank you you have two two cards yeah okay yeah uh next up is public speaking visitors who wish to address the board are asked to State their name address uh and school organization remarks should be addressed to the board and should be brief uh 3 minutes into the point speakers uh may offer such as objective criticism or suggestions regarding School operation

006or programs the board will not hear personal complaints of school Personnel or against any person connected to the school district unless those complaints have first been addressed through the individual departments or administrative involvement involved uh looks like we do have two speakers um Mr Mack you got the Tim good time [Applause] y my name's Dusty Mack I'm here to talk about racism I'm a father of a biracial child he was at willville elementary last year sorry 4593 rwood Court Tav Ohio 45103 um last year he was at willville elementary for the entire school year he had to deal with the racism and bullying this went from comments like um you're Asian kill yourself Ching Jong orange chicken eater this went on the entire year these are all separate incidents five six different incidents nothing ever

007happened for the entire year I got so pissed by the end of the year that I went above him into the district I did a formal investigation all the things that were said were true um nothing was done to the child throughout the year in the board policy it says all appropriate disciplines were taken the kid was never suspended they never removed him from the classroom the teachers said she never knew about even though these incidents were happening in her classroom and she was CC so the formal investigation happened the other family did an investigation against us um again that was retaliation they paid another student um money to falsify information against my son so they did take action for retaliation um that was at the very end of the school year two and a

008half weeks later that same kid shows up to our house and ding dong ditch us with four other friends this is after he told my son that he was going to get friends and jump him um so I reply that message to the district the district's response was it's summertime if it continues in the fall we'll address it then so when I start replying with board policies about retaliation there his response was well we don't know it was actually him I said I have a ring doorbell he said well he could have been doing other houses too we don't know what was targeted so that that's that was basically it we went to the um beginning of the school year I wanted to make sure they weren't on the same bus or at least at

009the same bus stop because it's 6:00 a.m. when they get on the bus for the Middle School uh I was told by the administrator of the sixth grade that my son would probably have to be the one that moves buses is that I'm requesting him to change buses uh I said that's not right like my son's the victim here why is my son being punished so after multiple phone calls multiple emails they finally did remove the other kid put him on a different School Bus second day of school when 6th 7th and eighth grade roll on the buses for the very first day another kid comes up to him and says do I owe you an ass beating my son says why would you do that he says the name of the kid would do

010that so all these are all the same kid and I don't want that kid in trouble anymore because since then we have gotten a civil Junior protection order or Junior civil protection order basically a restraining order against that kid I'm here because no family should ever have to go get a restraining order on an 11-year-old because the district is unwilling to address racism so this has been an ongoing issue I've asked multiple administrators assistant superintendent from the district office were those policies ever that were written out in that District unfortunately you're out of time Mr M we can talk afterwards if need be but you're out of time okay it's three minutes okay okay I appreciate it so they're denying any questions that I'm asking about the one investigation we don't answer questions at this

011point we just listen to them for three minutes okay so the three minutes are up okay so so what do I do from here um you may go sit back down in the audience and listen and then afterwards if you want to approach anybody if we can address so be it but right now this is we got to move on with our board meeting so racism isn't that important to you guys either Mr M we're got to move on okay you go back and sit down back down please thank you next up will be Mr dibson my name is Ron Gibson I live at 4025 AST Court Ohio been a resident here for about five years first of all I'd like to congratulate you on making um four and a half stars on your last

012report is uh reported in the last Town Hall however I have some serious concerns and assertions that I'd like to make during that I found out in the last Town Hall one the student body is going to grow by 1,800 students by 2023 with no Source cited I was always taught in school to cite your sources nelson.com tracks population growth for Claremont County growing at 83% over the last 20 years a countywide increase of 15,000 residents countywide not Claremont County School districtwide an 1,800 scho school student incre increase is 22% versus 6.8% that's four almost four times higher than the actual population growth the residents of your community are suffering the same thing that you are as a school district we're forced to do more with less and sometimes do the same with less money

013you're asking for an income tax of 25 cents per 50 or 25% income tax no student that lives outside the district should be allowed to register in our district without paying the appropriate taxes based on their household living and household income it costs 13,000 and change for you to educate a student at least that's what you're spending you ask if the levy fails what are some Alternatives frease pay offer buyouts for employees remove some benefits remove annuities increase class size that's the reality of what the business business world has to deal with every day you're not immune you're a school you rely on taxpayers I asked a telling question at the last district meeting it said I ask are are the number of students that are falling behind in school lunch fees and in and

014increasing the numbers asking for assistance for school lunches and the answer was yes if you're seeing that parents are already struggling to pay a school lunch you're now going to come to them and ask for even more money during the board during a board meeting I actually overheard someone say and mention that the cost of groceries you get much less for the same amount of money now I'd like to talk about my impact I pay $400 a month just for school taxes and now you've appro you've you've proposed an additional Levy that will cost me almost $61 a month doesn't sound like a lot but that's a 15% increase when is enough going to be enough schools have to start getting more creative with donors building naming endowments and grant writing we can't just keep

015going to the same well every single time just like you drill you run out of oil eventually you run out of money thank you for your time I appreciate it thank you appreciate you okay um next up we will begin the consent agenda start with Dr folz good evening in front of you is the Personnel agenda for February 24th on the agenda today we have the retirement of Cindy Evans a cafe worker at West clber High School she's spent the last 10 years with us so we wish her well in her next adventure we also have the resignation of two custodians and this agenda also includes the proposed hiring of two custodians um also on the agenda is proposed transfer from Curtis Mason from interim principal atlu to principal atlu beginning the 2526 school year

016Holly Lawson from a 3.5 Cafe worker at the middle school to a six 6h hour Cafe worker Kenneth glm from a full-time Pao Aid at the middle school to a part-time PA professional Aid at WT on the agenda we have the proposed approval for supplemental contracts for multiple advisers and clubs multiple Mentor teachers building leadership team members home tutors multiple coaches including John vulker as our new girls soccer head coach for next year included in this agenda is the proposed approval for multiple unpaid leave of absences multiple substitutes and school volunteers and student teachers and finally the work beyond the contract section of of the proposed approval payments for cooperating teachers this concludes the review of the Personnel agenda submission for your consideration thank you thank you Dr cols Mr Gart good evening I'll be

017asking you to approve the policy updates as presented this will be a second reading that will come forth these will include policies by laws will include revisions those that have been rescinded new policies um as we have gone over these for the last 30 days as you've seen we went through the committee as well since this time since the first reading I did meet with Neola um in person to go through these and we are uh in good shape with what we have done and what the revisions that we have put into place so I'll be asking you to approve these policies and revisions to tonight also there will be a resolution that we'll be asking the board to approve as well this resolution um is that the Board of Education adopts the special education

018model practices and procedures these are the model policies that are through high Department of Education in the do um we have to have this resolution impact by March 30th which we have made that deadline and basically you either have to adopt the state's model policies or you have to create your own and what in theola most if not all districts are taking the state policies the model policies from the state so I'll be asking you to also approve that as well so this policy is our policy is what you're saying which the resolution is not a PO it's a resolution it's not a policy well the okay it'll be ours yeah okay thank you so you covered both of yours yes2 and three thank you thank you item 6.04 is request for approval of the

019minutes uh those are for the minutes of the February 3rd 2025 regular business meeting item 6.05 is request for approval of donations as presented uh there are numerous donations from the willville elementary PTO uh Tasha rich donated school supplies and jackets to West Claremont Middle School Ryan Holmes donated tissues and wipes to West Claremont Middle School kin Robinson donated clothes to West Claremont Middle School RTS donated gloves and mittens to West Claremont Middle School for the winter clothing Drive gold star Chile donated 200 coupons for free or three for free con sorry about that for free Coney or threeway to West Claremont High School for the PBIS uh Withamsville Church of Christ donated 12 pair of uh pants for students in need at with Bill Tobasco Elementary so the request is to approve those donations

020as listed item 6.06 is request um to approve the resolution accepting the amount and rates as determined by the budget commission and authorizing the necessary tax levies and certifying them to the county auditor as presented this is an annual resolution that is done and required to be done um it lists out um our current millage by the approved Mill it does an estimate uh for each of those millages um we did um reconcile that with the uh profor that the county auditor provided to us uh it lists the full rates and the effective the effective rate for the school district is is uh 34.6 35 Ms and so the resolution is to um approve accepting the accounts excuse me the amounts and rates as determined by the budget commission item 6.07 is approval of purpose

021and budget statement for the current school year there are two of them uh submitted um for that um for that request item 6 08 is supplementing and amending the annual Appropriations um from time to time um there are adjustments uh that are requesting to be made um we list the Appropriations by fund and those adjustments um then are listed out to it as an amendment or supplemental to it um a majority of these are basically from Grants state and federal grants that are provided to us and as the year goes on there are Minor Adjustments um to those that are submitted item uh [Applause] 6.09 6.09 is the request to approve the financial statements the bills paid lists and Investments for January 2025 um as presented so the consent agend agenda is item 6.01 through

022item 6.09 thank you Mr Romano you heard the recommendation would someone like to make a motion move thank you Mr Rudy is there a second thank you m h is there any discussion okay Mr Rudy yes Miss sandor yes Mrs Spencer yes Mr pant yes four yes okay thank you back good evening uh two weeks ago we issued a RFP request for proposal for transportation services today they were due we did receive two proposals so um this Thursday Mr Romano Mr Gart myself will interview the two companies that submitted uh submitted proposals and we will have a recommendation for you in the uh March 3rd board meeting any questions thank you thank you item 7.02 is our statement of facts and I'm going to ask Dan to go ahead and pull up the presentation we

023talked about this at the last board meeting and you you did a level of um approval for us to carry forward and continue to share facts with the with our community so as you know the there's a bond website that's been specially designed for this affair this uh this effort in the B issue on May 6th and the statement of facts is kind of our anchor document it's not it's not beautifully designed it's it's meant to be like fact after fact after fact that we know as as the um ballot issue has a lot of you know intricate parts to it so we explain um where the idea came from why we got to this place why we decided to finance it in the way that we did what would happen if the levy passes

024or fails Etc so before we get into some of those details I just want to kind of take us back it's easy when you're looking at Colorful slides or you can get swept away with charts and data to forget like why we're really here we're here because we're out of space in the elementaries we don't sit here and have a desire uh to have just a new facility just because we don't think new facilities magically create better teaching um but we do have experience in our district with buildings that have many structural and building challenges just to navigate it every day versus buildings that have been built over the last couple years things that um Mrs Parker has to worry about and think about on a daily basis at mwin is not a thought on

025Mr Jones's mind when he is at willville so there's just some disparity there across our school system and we've stated that students homes their addresses determine what kind of learning environment they have so so that's why we've gone forward this isn't about pretty buildings and just fancying everything up this is to solve a real problem so the first slide really just reiterates those problems overcrowding the Aging buildings improving the facility and learning environments safety and Technology uh what we provide at mwin specifically because they are the school that has modulars as well as exterior classrooms that are not protected behind a security vestibule like the rest of our schools are um those those are significant things that that need to be addressed rest um to provide Equitable facilities across the district provide for future growth

026and development and I'll just remind everybody that the data that we've been using for planning in the school district has been data we've used over the last almost 10 years now right well David's not sitting there anymore I can't ask David uh to to design and plan for the growth of West Claremont and so right now it is predicted through our data Linux that we we do with decision insight which I know now the company has a new name but that that original company tells us that we're going to have 13 more 1300 more students by 2030 and then up to 1600 by 2033 and so as we meet with people like the economic development director of Claremont County as we talk to home um developers in our community they are very clear that this

027community is changing and growing and it is important that we plan ahead and so I just I think it's always important to come back to the why we're here why we're working on these things and because i' I've heard come up in town hall is just people concerned about thinking I I love Merwin the teachers there are wonderful the learning is great well we're not here to dispute that we're just here to say that the learning environments are not um up to par with where what other students are receiving in our school district and so we found a plan that helps us to a address overcrowding and B get to newer facilities that also help us to be more efficient from moving from Seven elementaries to six another thing before we go into the details

028that I will share that we learned over over the time when we were in the town hall is that when we talk about the per pupil spending in West Claremont you know we often say we spend in the bottom of the state um as as I've mentioned before when when I was first came here seven years ago we were 3% spending per people on the bottom of the state and at that time we were performing in kind of the bottom of the state too the bottom quarter of the state over the last seven years we have now moved up to spending in the bottom 16% of the state and we perform in the top 40% of the state and what we learned at that meeting is that those numbers don't really resonate with anybody what

029we're what we're aiming for is for people to understand that there when you put an investment in education that you should expect an outcome you should expect progress and we're we're always trying to show that what we learned at the meeting is that this is really what resonates with people is that when when you in the bottom 16% of the state this means that per pupil spending is $2,000 less per student in West Clara compared to how the rest of the state is and when you multiply that out and you look at a classroom it's $440,000 less per classroom than on an annual basis than the the students in the state of Ohio and so we're always trying to draw this connection to how we are being good stewards of the finances of the spending

030that we are able to do and that we expect results out of that and we we are proud to say that we are we are getting those results we are we're not um settling with where we are of course uh we want to do better but we know that investment is is a key part of that and and that's where the operating budget and this idea of facilities kind of go together because when you're able to continue to invest in education like we have been through staff members through looking at class sizes adding curriculum adding technology tools like that you can you can get a strong result which is what what we've done so this document I want to go ahead Dan and I'll have him kind of just click quickly go through it th

031this is just a recap of things that we've been saying this this particular slide shows our our levels of community engagement that we are not out here just on our own making these decisions that they've been heavily influenced by the community involved ment that the plan addresses the fact that our elementaries are inequitable and that one of our elementaries has about 500 students in it where another Elementary has 800 students in it and it just causes you to be less efficient with Staffing when you're dealing with those extremes and we also mention in here the the Big Challenge in our district I think is one of the the driving challenges of our district is the Middle School it was a high school built in the 60s now with three grade levels of middle schoolers so

032they're in a building not designed for them and it's an aged building and every day there's a challenge with navigating that footprint navigating that campus especially when you attack on a start time of 7 a.m. and so we we really uh need to to change the conditions there so as you look through all these you you'll see more facts but the one that I want to kind of spend more time on tonight is if you go to the slide that reads if the 202 ballot issue passes we have it broken down into three categories if the issue passes in the learning environments will have increased learning space for students so we'll no longer be talking about space issues we'll ensure all students have access to more modern learning facilities regardless of their home address it'll

033include a new intermediate 56 and a 78 Middle School on the current Middle School campus we will be streamlining the number of Elementary buildings from 7 to with one of those being a new pk2 elementary school there will be additions and or Renovations at the following elementaries Amelia WT and cluf and we'll have upgrades to safety technology and Furniture everywhere so that that's what will be true if if it passes with our learning environments also what will be true is that we'll be able to take advantage of the ofcc funding you'll see that 20% of our overall project is being funded by them and it'll help us to to um to avoid inflation as as as we move quickly finally it supports long-term operational stability the funding plan provides for long-term upkeep of the facilities

034and I'm going to come back to that point in a minute the district's proposed facilities plan will provide new facilities for for our students and it will avoid additional District money being spent on maintenance and upkeep of of Aging facilities that just reiterates the point I was making earlier about we can continue to invest in the class room versus the operational sides of the classroom so that's if the issue passes if you flip to the next slide this is what happens if the May 2025 ballot issue doesn't pass and I know Mr Patton always wants to make sure that we're calling out this is not designed uh to be a a threatening document or to hold anything over anybody's head it's just to be really clear about what are the implications if if we go

035into a situation where we we're not making a permanent long-term solution um in May number one we'll have old versus ver or old building versus new buildings older schools will remain While others will contain modern upgrades due to projected increase enrollment in affected buildings class sizes are anticipated to grow because we'll just not have space for them um we'll have continued Reliance on modular and mobile classrooms so again teachers on a cart as well as short-term Solutions like modular and other repurpose spaces the financial consequences are associated with ofcc funding for the project May no longer be available from the state requiring higher costs for future improvements and I'll just remind everyone we have that money now and um what the ofcc kind of expects is that you come back with your local share within

03618 months um or we lose our place in line so so there is um a timing to this I mentioned inflation already and then increased facility and maintenance costs will divert funds away from classroom needs as an added point of reference as listed and I'm reading this to you just because the font is so small here um as listed in the annual cup report the district has ranked 509 out of 606 districts placing spending per pupil on the bottom 16 of the state based on this number we currently go without people programs and Services we all know the list there High School busing new Middle School start time full Elementary specials of Music RP Etc if the May 2025 ballot does not pass we will continue to stretch our per pupil expenditures to efficiently and

037effectively educate the effected students and listed below we've shown you this on slide decks before when we were presenting the facilities master plan but this shows that in working with our partners SHP and the Ohio facilities commission that we we've identified space needs and facility repairs that in the end are projected to be about $64 million obviously that would not be a cost that would be incurred and one Fell Swoop but it just gives you an idea of some of the key um ingredients to facilities and and what the cost would be so that's if the if the ballot would pass that's if the the ballot doesn't pass the next page I want to call your attention to is the district long-term investment and and this also came out as something interesting to people who

038attended the town hall as something that they said you know you should talk more about this here's the question once the board of education has paid for the construction of the new facilities plan what types of continuing and reoccurring expenses will the 0.25% Earned Income Tax cover so I I know there's a a sense in the community people want to know what's your long-term plan how are you going to take care of these facilities what what's going to happen this kind of answers it the revenue generated from the 0.25% Earned Income Tax can only be used for the purposes of General permanent improvements this includes regular maintenance and upkeep which generally tends to compound over time this continued funding will be used to properly maintain learning environments to meet the current and future needs of

039our students this funding will not however go toward the board's general fund nor be spent on expenses like employee wages and benefits so board this is really a tool for you it's a tool for us um because our role is to give factual information that can be backed up with data it is is not meant to be a persuasive um tool it's it's more just what are the current realities of our school district what is the financing plan and then what what's expected for the future based on everything that we know today so this will be placed on our website after your vote tonight and then I want to show you at least two other documents that are a little more friendly to look at this one first um sure we'll start with that one

040and you you can probably see it on your screen better than the big screen there we wanted to have some one pagers that takes the bulkiness out of this statement of facts and and and tries oh that's interesting back um to try to boil boil it down so this one is called building our future building strong schools leads to strong communities and the point of this one pager is to explain the the facility master plan what the costs are what the ballot measure is and then it makes it really clear for people what is going to be the cost to the homeowners what are the residents costs who also have an earned income and who who pays and as you know you guys voted on a a pathway that would lead us to diversifying pay

041among many community and District District stakeholders so this one pager could be a tool again you guys could print off you could use when you're talking in your neighborhood um our staff could use it it's just meant to simplify things a little bit and and make it visual so that's one uh the other one pager is just a reminder everybody that our community engagement is an ongoing process this is not a one andone kind of situation we've been heavily invested in this since the 2122 school year and have just listened to lots of community students families and compile that information to help Drive our our process and so regardless of a failure or passage we want to continue this level of Engagement continue to have the Community Drive the kind of school district that they

042want to have so this just reminds you of all those important groups and all the the voice of the people here and then finally there is one a one pager that uh you're not going to see this tonight because it's still we are still finalizing review with the with legal but it's it's a May 6 ballot issue flyer that says understanding the impact and what it does is it it takes our community Through remembering that the last bond issue was in 2007 and that's what brought us WT and aelia last bond issue the last operating Levy was in 2020 and as you all know we're we're planning toward 2030 and so it kind of spaces out and and shows you how has the district been financed then between this 2020 to now um how have

043we invested the reappraisal dollars the Esser dollars Etc and and what is the trajectory as you know we were the 2020 Levy was supposed to last until 2024 clearly we've made it to 25 we've been able to go beyond that thanks to our Esser Investments as well as the reappraisal funds and right now we're projecting 2026 as the as the time the operating funds um we start to move into deficit spending our goal always is to stretch that um Beyond 26 impossible but we want to just make sure we're being upfront with people and like where we are so this document also kind of shows that history and shows what I just read to you it it reminds you of what happens if the levy passes what happens if the levy fails so again it's

044another like graphical way to look at it and it will be finalized here very soon and put up on the website um as soon as we can just get a few little um design details taken care of so I wanted well I'll I'll say one more thing we want to make sure you guys are comfortable with the information that's out there and that you feel like it's answering the questions that you're hearing in the community and so that's why we're creating all these things so if you as you're looking at it think something's confusing or you would like um you would like another one pager created based on questions you have please just give us that feedback because that's really what we're after we want to um make sure people understand and Tina I want

045to thank you I know you you connect connected us with the um League of Women Voters so we met with their leader today and um just know that it's a heavy lift to help a whole Community understand what's the difference between an operating Levy versus a bond and especially when this project is broken into Property Tax Plus earned income and so we're looking for partners to help us explain those facts and so they they were um they're going to um get back to us on maybe something that they can do to help us out so thank you very much for that so um um be before I kind of take a breath and give you guys a chance to respond um I I want to just say this is such a um an important time

046in the in the life of public education as you've seen just from emails that we forwarded maybe things you've seen on the news the governor has released his budget proposal for the state of Ohio and the information specifically associated with schools um we've seen a couple models and it seems like every time we see a model things get worse but it looks like we could go um be set back $2 million over the next two years um and and Dan will have those figures and talk to you more in detail I'm talking at a more Global level but um there's some real concerns about how that how his proposal will impact West claron so on one side of this issue of schools we have a a a state budget that is shrinking it's getting smaller

047and smaller and smaller in the investment in our local schools expecting more and more on the property tax owner that's what's happening as our as our community looks more wealthy with the the way they use the metrics of the income here as well as property value increases Etc that forces the formula to to invest Less in West Claremont on the other side of things we've been spending time with our legislators uh Senator Johnson um representative bird and I I know we're going to see um representative Schmidt tomorrow to talk about property tax reform because that's the other thing that you're hearing on the other side and there's lots of bills that are being proposed that address property tax so we're kind of we we understand the need and we we certainly want to advocate for

048reform that is going to be helpful to taxpayers yet as a school district this is how schools are funded and we're here at a real critical time this is not a time to be passive in your passion for public education and the importance of it because it's it's being hit from all different angles and um we could be at a a significant Crossroads here and so we need Community voice we need board member voice we need our staff voice um to stay engaged and continue to Advocate because this is what we know is true in West Claremont and I'm going to show you this in a minute when I do my comments um we created a a front and back here a one pager that just kind of celebrates the district it shows some demographic

049information and talks about many of the the areas that we've had progress in and and it's substantial what our what our staff is accomplishing what our students are accomplishing and we just don't want to see that go backwards you'll see there the finalized graduation rate for 2024 is 94% that was up from 91 so these are significant moves that um we want to be shouting from the rooftops and we want to make sure that our community is is is connecting with us not only on educating around our facilities Etc but on public education because we're at a critical time in in in our history so all right so I'm going to just open up to you guys is there anything that you're seeing uh in the uh statement of facts or these one pagers any

050comments we we listened to you last time and and Incorporated those uh comments into this but just want to that's an action item to oh yeah I know I'm I'm not I just want to see they any comments about it do you me a call for the vote first just to make sure you work no I'm I'm definitely going to get the vote um I just wanted to see if you guys had any just questions or anything but I guess if you want me to just call for the vote I'll do that and then we can discuss superintendent recommends that you accept the statement of facts as presented oh I I do have a question um it said that the ofcc was about about 20% contributing to the program I I thought it was 30%

051when we started but did they change it no it's it's a little bit you want to explain so there's two percentages okay you're correct okay so the first percentage which is the 7030 is on ofcc approved projects okay so it when it's when it is an approved project they will contribute 7030 on that dollar amount okay there is local funded initiatives on top of that dollar amount okay which adds up to the the ofc or ofcc or the state share on that total 193.130 on ofcc funded projects okay okay on the total Master facility plan which is is 20% okay okay I got you I understand that's good that's a good point get confused about it as as we go but you're right same good point okay thank you good okay so at this point

052you have heard the recommendation I'll put that out in the form of a motion would someone like to Second it second thank you Mr Rudy now is there any further discussion yeah I have a a discussion we have never in the past that I've have been here have ever done a statement of facts that had to be approved by the board before this so is this something that we're going to continue to do in the near future the statement of facts so this when the auditor came out with um guidelines the guidelines which the guidelines didn't necessarily change but how they interpreted them changed there was a recommendation for for school boards to do this so this is a newer practice and it is a best practice it is uh designed so that we are

053we're all kind of speaking out of the same song book so much singing out of the same song book uh because there's there's so much information and we want to be as clear as possible and so this is a way to keep us all synced up aligned and and saying the same things it's also um everything that we have here is vetted and reviewed by legal because you have to be very careful just folding a word on a flyer could could be a problem I mean it's it's very intricate um because we cannot be in a position as a as a school district as we're communicating to um be promoting or supporting a bond District that is not our role our role is facts and so that's what we stick to okay I can I

054go back I have have a question too about what the other man said he said about citing your work about where you're getting the information from yes do we put where we get like we've jumped I know we jumped 64 spots over the last year that would be pretty factual but like the top 40% of the districts in the state value I mean those kind of things do we need to put on on the last page there's H it's it cites a lot of the documents we have everything that we communicate is cited in some kind of communication we've done whe like for David folz is enrollment information like that's all cited we have references so if there's any questions but each each um slide here is not cited but but we have there there's

055no fact in here that doesn't have some kind of document or some kind of link that you can attribute it to um but okay well it's just like to the to the lay men that maybe looking at this and say well where are you getting these numbers at yeah that's that's what I would that's what I would think that some people would do which well they will so so what we have uh U Mr sensor to help with that on the FAQ page on the bo I don't know if you've looked at it yet have you seen that uhuh okay so what I would recommend that you all do is go to the bond page because there are FAQs there there there are links there when when you start to produce documents it becomes so

056much information and so a lot of everything that we have is backed up there on that page um and so it might take some some digging but it's all it's all in there um we're not trying to mislead in any way it's just you can only fit so much on a page and we we kind of push the boundaries about every time so um if there's anything that's coming out that feels like it's um well I don't know like the issue that brought up tonight around the um around the uh the the enrollment every every um slide deck we have on that has our sources all cited and so we can we can help Point people to to those documents uh no problem and and you'll see that in here there's a couple references to

057it and you'll see that sighted on the bottom of some of these um side decks so if anything ends up standing up or standing out that you think oh we really need to like Scream and Shout this sighting uh then just let us know but but it but it's in there because it's loaded it's loaded we're going to come back and look at some piece of it and we might find that we don't need to make any changes or we might find that there's things that people want to know that we maybe either didn't explain well or need to add information so we will keep you a breast as all this changes and as I said I would just recommend that you all look at the bond page um because it is it is loaded

058with information and it reflects like when we get questions in on info at West CLA if we get something multiple times we'll then turn that into an FAQ so we try to keep that as we update it every week with um the latest and greatest information from what's on people's minds so this will probably become like a a handbook type thing eventually well this will um this is like not designed to be beautiful and used these these it will be on the website so anybody can look at it but it's it's not like it's kind of a Death by PowerPoint kind of PowerPoint but it keeps all the facts together these are designed to be more beautifully used and could be used um like at meetings conversations where you can carry them and they're easier

059to to break apart okay thanks sure okay um oh now we're going to do some scenario planning we do the vote though by I thought we did it sorry mooved by Mr Patton second by Mr Rudy yes call for the vote okay Mr Patton yes Mr Rudy yes Miss Sor yes Mrs Spencer yes four yes thank you okay so it's uh I am going to put some things up there but I'm going to pass these out first for you thanks so when I shared a lot about um the finances and our outcomes and both that connection what um Dan is going to move into now is is more of that timeline that we've talked about we are we are planning to 2030 and everything that we do and um this will help you see the

060various I don't know scenarios I guess uh that that could happen so that we can all be ready for whatever so we can you know plan ahead and and be very aware of of of um positive things as well as consequences that we could experience okay so um if you recall you know and we always put a lot of items on the agenda but at the retreat that we had um in early January one of the items was to look at some different scenarios for us so some scenarios were put together there we didn't get to it we were going to do that I believe at the last board meeting and and again we didn't get to the detail of it um we did do this and walk through some of these scenarios with the

061uh the cabinet at a meeting so that they look and understand you know what's going on um within the district too um so the two things I want to talk about tonight um and where's Mr Gart there's no bengo game on so I don't know if I have a time limit or not but anyway so the two things are one the initial scenario planning okay and we can again with scenario we can put anything up there right we can we can adjust different facts in the model as we go through it but the second thing is after we go through those scenarios just a little bit of highlighting on what the current state of the banian budget is which begins July 1 uh 25 and goes 2526 through 2627 so two years state banian budget

062um as we go through that and so um what do we need to consider you know as we do this so part of the scenario planning that I looked at is throughout excuse me from 20 25 currently our current fiscal year through we just went through 2029 because that's what our five-year forecast um has on it is is looking at what happens if the uh bond issue or the ballot issue in May passes what happens if it doesn't pass okay how does that impact um our operating funds one way or another to do that um again you know we need to create space whether that's adding modular units okay or increasing class sizes um there's cost of maintaining the buildings the repair the Aging facilities Mr L can cite numerous things with the last three

063months as far as boilers as far as uh you know roof leaking and things like that those have occurred um and the probability of them reoccurring again um is more likely than not um into the future so those those are things that need to be taken care of okay so how do some of these things impact the operating fund so I apologize that it's hard to see out there um from your view but so if you go to it's in the PowerPoint presentation but it's also in the the sheet that I handed out separately so the first sheet that you see is our current 5year forecast okay and this is just a summary of what our kind of the the the um the total revenues the total expenditures and if you go to the third

064line on that first sheet it is what's the difference okay between the revenue we get and the expenditures we get that defines whether we're at a surplus or a deficit so are we accumulating more cash or are we spending more cash than than the revenue we bring in if you look at the right side um and go from FY 25 uh through FY 29 um we you know we start to get into a deficit position or a deficit spending position in FY 26 we do have an adequate cash balance that takes us into FY 27 but that's when our balances start to um diminish because of that deficit spending that is there what was really important that the superintendent had mentioned earlier in that presentation is in the current state of things we are I

065don't know what the right word is I I'll use the word attack is probably not the right word to use but if you look at our two major sources of revenue it is local property taxes and it is State funding okay I'll I'll talk a little bit more about those at the end but but we those are um the state funding in past years we do all the advocating we can do to maintain what we have um it looks like that may be less in the future and on the property uh tax side given the historic rise in property valuations and the fact that we're at the 20m floor there is inevitably a property tax reform that will do something that will impact Revenue to the district on the local side okay those exist those

066aren't built into this projection yet okay so if you just look at this and you go all the way down to the bottom and this is no different than what we said in November that we have adequate cash balances going into 27 those start to deplete down if you look at um 27 year where we're down to 15 million at as an ending cash balance and you look at our total revenues of $104 million total expenses of $112 million we would probably if if this is on target with projected we will probably get a letter to let us know that we are approaching uh a fiscal distress Point okay so there's fiscal caution watch an emergency that letter will go to the superintendent myself board president and board basically Bally saying put a plan together

067okay so that's current that's current reality from the November 5year forecast okay if you turn the page over there's four scenarios that I kind of put together um with this okay first scenario is just looking at um and the assumptions are at the bottom so assumptions for scenario one the facility issue um that's on the 20 25 ballot passes okay why is that important we've been stating that if it if that issue does not pass there will be some drain on our operating funds mainly because there was 60 million plus dollars of facility uh issues for space I.E modulars for rental for um um maintenance that needs to be done on roofs or boilers and three of our buildings okay that that's there um the second assumption is there's a 5 mil Levy in 2026

068on the ballot for operating funds assumption is in this scenario that it passes so as you know if it's on the ballot anytime during 26 the first collection is in 27 of that new money okay so but we only get half of it during that fiscal year because that's a January to July it's the second half of that fiscal year that's why on the second line there 5 mil L 26 passes we get an additional $5.5 million 2811 million 2911 million um as as we move forward looking at 2030 where we have to do the renewal of the 2020 Lobby okay um we're we're going into that year with a good cash Bell okay that's page two of of this document so is everyone following like what what he's trying to illustrate here with scenario

069the first page is like what it is second page is okay we've moved on and we're Crystal balling the future one of the key things to look at even with the passage of five Mills if you look at the line down that 6.01 we we actually um go into again the deficit spending in 26 and 27 and then in 28 it's kind of a balanced budget roughly $300,000 pretty close to a balanced budget but again in 29 we look at the deficit spending okay so that's scenario one the ballot issue in May passes assumption that um we look at five Mills during 27 if you go to the next page assumption scenario number two there's a facility issue on the 25 ballot passes okay and we don't do a an operating leving in 26 but

070we move that forward to 27 calendar 27 the millage goes up from 5 Ms to 8 Ms okay so again the because we defer a collection year okay in order to get us through um 28 excuse me yeah 28 and 29 the millage rate would have to go up so we would collect a little bit more okay so what one of the um U things to recognize is that timing is important okay because uh the the longer you wait the collections don't occur and so uh to to raise sufficient funds the millage or the rate has to go up okay um as we go down to the bottom kind of a similar impact on the cash balance the very bottom line of 15.01 okay um we go down to 15 million in FY 27 kind

071of the same forecasted number we get uh Revenue in 28 again passive Levy in 27 first collection is in calendar 28 so it's fiscal year 28 that we get half of that collection and then in 29 we get the full collection okay this is assuming okay um if you look at the bottom point a stable property value one of the reasons that it looked at that there is a bill out there right now that really is basically saying even if you're at the 20 mil floor we're going to you know have a circuit breaker in there so that school districts aren't getting dollars without a vote there's a bill that says all your emergency levies all your inside millage everything goes back to this C calculation of the 20 mil floor which if that happens

072we're going to be above the 20 mil floor okay that brings up brings up brings us up above basically meaning that the property tax will be flat okay with that is that kind of clear as we're we're going with that all right go to scenario three okay so scenario three is the facility issue is on the 25 ballot and it fails okay no levies in 20 2026 nor in 2027 okay again stable property values okay zero so if you go to the second line there there is no additional um millage Levy there is adjusted Revenue with with new five Ms okay so add the five Mills um there's no adjustment for that so that that Revenue stays the same when you go down to line 15.01 or all the way down to the bottom um

073excuse me let me add one thing in there if you go to below line 5.05 total expenditures we talked about uh the 60 million plus dollars of additional cost because the facilities aren't being attend attended to or or the growth isn't there anybody's guess is as good as mine as to what number to put in there for those expenses I put a minimal dollar amount of 2.5 million I'm sure Mr lfat and Mr Gart will argue with me telling me that how do you expect me them us to maintain those buildings at just $2.5 million in those future years when we already calculated that that there is somewhere in the future about $60 Million worth of work okay but at a minimum okay I put 2.5 million in there at a minimum if we're not

074spending it what should we you know to be prudent what should we be doing saving it saving it setting it aside so that when it comes when it rains okay we could take care of it all right I mean that that's that's what we've got to do that's that's what we're looking at which year will we get the letter is it 26 or 27 so we would we would get the letter in what the honest answer is I'm not sure because when they do the calculation they look at your forecast and again what the letter that the Department of Education and um consultation with the state AIT office is how do we help districts stay in the black right how do we help them prevent going into fiscal distress so we may get the letter

075you know in December after the November 26 right because we're projecting that deficit so probably in December uh of 26 or January 27 we would get a letter okay because we're telling we're telling them what our current situation is okay to do that okay their request is what's your plan what are you going to do about it what are you going to do to offset that deficit okay as we go forward so again with scenario three okay the the 25 ballot issue does not pass there's nothing on u a 26 or 27 for operating and so what does that look like for us so given that if we look at scenario four okay the assump there is again the facility issue on 25 ballot does not pass there contemplation of a 1% earned income tax

076a 1% earn income tax would uh be split so that half of that revenue is for operating funds are 05 of a earned income tax is for an operating fund and0 five is for facilities okay at that point in time there's available funds to address the facilities keep in mind and the superintendent tells the story better than I could ever tell it is is where the district in the past had put a bond issue on the ballot and it failed two or three times three uh I think it passed on the fourth time or maybe it passed on the third okay the bottom line W with that actual story was was the district could not the original um ballot proposal um did an array of facilities yeah like four elementaries plus repairs or upgrades to

077two athletic facilities that's generically what I remember and then in the end it ends up being Amelia and WT elementaries alone for the same millage that the original project was for multiple years later so in splitting that 1% half for operating half for facilities the half for operating does correct the fiscal distress on the operating funds okay it it it makes a a very good dent into the current Master facility plan but again as as we know as as things are pushed forward what that could purchase may change okay we may not get all of what the current Master facility plan is to do that okay as we go forward with that with this model I can run a lot of different scenarios we can put in a lot of different assumptions what what I

078just wanted to lay out and and help the board to start thinking and to start looking at is or or maybe the first point is how critical the May ballot is okay it is for facilities but as we've been saying there is a direct impact to our operating funds should the ballot issue not pass okay and that is there and so we're just trying to be prudent take that into consideration now um you know that ballot issue is May 6th uh and within two weeks after that or three weeks after that what do I need what do I have what do I put in front of the Board of Education another fiveyear forecast then we'll be getting the governor's or the final budget in June hopefully we'll be getting something you know getting a good

079indication there to do that okay any questions or any suggestions on on on these scenarios it is a kind of eat the whole elephant moment but that's that's why Dan and I worked real very hard over the last year or so to keep us all on that we've got to look and think 2030 and figure out like where we are and what has to happen between now and then because there there are significant um implications to what we're talking about and planning that's required and so we we just want to go into it everybody understanding what's at stake and all the decisions that will need to be made so yeah one then and I have to say in compliments to the superintendent and and to the cabinet you know for going through an exercise of

080looking in their own budgets you know we talk about how can we Mo how can we um continually look at pushing anything in 26 into 27 okay give a break do whatever we can do with that and and there was with the cabinet and exercise of going through and looking at the budget and say what could what could we do what could we do without or what uh are some things that would have a low impact to do that and and so those exercises are being done as we go through the budget process this year it even gets more scrutiny with it I want to shift now to the again the this is where we are currently with the banian budget okay before you do can I just give one example because what what um

081what you get what reveals in a moment where the the cabinet team is looking at their budgets is how complicated this part really is so I'll use a Larry since he's not here technology example tonight um but you look at your budget and you think well I'm supposed to be renewing three grade levels worth of Chromebooks and so um can I put that off could can that can we make those stretch one more year okay maybe so you put that off well now in that next year not only do you need to do those three grade levels you need to do three other ones because it was their turn and so then that's six grade levels of Chromebooks that could need to be replaced at one time so even putting something off can have a

082negative impact because it compounds later and I mean this is what we do you you have to make hard decisions sometimes but it's just it's just not as simple as let's just Kick the Can on that because it could come back and turn into something of a bigger nightmare than you even expected and so all those kinds of things have to be looked at and everybody every team member kind of has a story to tell that's similar to that one that one's just the most obvious one to me so just know those are the kinds of exercises that we're doing and that we'll bring those kinds of conversations back here when the time is right okay sorry no no that's good um so what I want to go to is kind of the current state

083of the um from our perspective right the um proposed the governor's proposed budget um in House Bill 96 okay and what's the impact to the state what's the impact to public education what is the impact specifically to West clont um a lot of this is taken from a report that was done by the Ohio economic policy Institute um and it is it takes the DAT and information from legis legislative Services which which does different simulations on the bill to do it so um one of the things that was supposed to happened this bium was completion of the phase in of the new school Foundation formula the fair school funding okay was we're in the fourth year of it the next panium completes you know year five and six with it one of the things that

084was supposed to be done with that is is the the state could not immediately Implement that formula so there was a phasin okay and it was the phasin was to be over six years there's a couple different components of that phasin that were there one of those components had to do with the the input data that calculates what the cost is to educate a student in the state okay if you're using inputs that are four years old or older you're really not talking about current dollars okay you're talk you're talking about inputs that are four years behind what the current state is rightly so though this the state can't fund everything all at one time so they they they do a phase in approach with that okay in the current proposal this last two years

08525 26 through 2627 excuse me yeah 2526 through 2627 was supposed to have the final input updates of all those that's not in in The Proposal that came forward okay the property value and income data is in there though it does get updated and it's a three-year average okay so if we look at what happened to us this current fiscal year okay we we're borderline on off the formula last year with the valuation increase I mean not this isn't a test for the board members but when our local wealth increases what's the state tell us you guys pay more locally right the state's going to give us less okay there's that inverse relationship to do that okay those inputs are in there though on that side of the equation to do it okay the other

086component of that is in this proposal okay again there's there's four months of going back and forth in the general assembly with this but what it also is in there is we we're a district that historically has been under the guarantee meaning that um regardless of the formula they're not going to give us less than some prior year for us that prior year happens to be fy19 right now it's FY 25 right so we're we're we're back we're getting a dollar level with pretty much the same enrollment okay of five plus years ago okay to do that okay that guarant in this proposal in the governor's proposal is at risk to go away okay I'll show you what that means and did you hear that like that that's sign everyone's head should be turning like

087with that that it's significant that that is the proposal is that we should not guarantee anymore what was guaranteed from fiscal year 19 to go back further than that it's it's just very disturbing to think that that is a proposal on the table and so that's why we we have plans to keep Contin meet with our legislators because obviously this will be a conversation between now and June when it's finalized but it's significant it is significant and that I mean it's hard to grasp for new money but since marijuana's become legal the state has made $2.4 million that's new money into the budget where did all that go can we grab for that I mean to me it would only make sense that that would be divvied up between the public education or some kind

088of community service of some kind and then they said next year it wasn't even a full year next year it's going to be a billion dollars a billion dollars that really wasn't in the budget five years ago and now it is in the budget so where's all yeah I mean I'm just you know I'm just saying it's it seems like that would be something that maybe we could have some people Mr bird anybody asking about because we there's no more on this end from the taxpayer that's going to it's just not going to come and and your comment's a good one and and here's the reality of it 600 10 plus or minus school districts in the state okay when this banian budget period comes around a majority of those districts are looking at what

089more are we going to get we're looking at how can we at least keep the same dollar amount right that's a that's a drastic difference even if more money were put in to the total and again cat what I said earlier the the public uh the budget proposed budget for K12 Public Schools Z increase so the total for all those districts is the same in 26 as it was in 25 same as in 27 as it was in 26 okay I'm going to skip right let's let's skip right to you know what that mean to us okay all right our weighted capacity or or the the local capacity okay because of valuation increase okay 99.9% okay that's for FY 26 for FY 27 on top of the 9.9% it goes up another 8.6 or almost

090another 9% okay what does that mean go down to the second bullet in that chart okay the state share of that formula so so for West Claremont what it's saying is and again it's not the total revenue for a district this is just of the of the state funding okay so they calculate a dollar amount okay then it says okay how much is the state going to pay how much is paid locally for FY 25 the state paid of that formula 28.4% the rest has to come from local FY 26 that goes down to 21.2% not because the dollar amount stayed the same it's because some of our guar guante eroded away and we're losing money now okay under that proposal FY 27 we lose in add we it goes down again so the state

091is funding 14 a. half% okay it's supposed to be supposed to be made up locally go down to the third bullet point what's that mean in dollars where in this current year we're budgeted to get $ 28.6 million and FY 27 with the budget proposal as it currently stands 27.9 a reduction of almost $700,000 and then in 27 another reduction of $69,000 another $700,000 okay you probably think my math was wrong in 694 and 690 only adds up to you know a little bit less than 1.4 million but that 6 6 94,000 and FY 26 reoccurred again in 27 so you take that twice and you add the 27 number on it so over the two-year bium okay we lose 21 million under the current proposal okay who did this proposal this is the governor's

092proposal okay full well knowing that it goes to the general assembly right and and but it sets a tone like it sets the tone it really sets the tone abely so what so what's one of the tones that was set one of the tones that was set is we're not going to update the inputs is the general assembly going to do something about that one of the tones that was set is that the guarantees are going to start to go away okay which means for our district okay we're not guaranteed a dollar amount it's going to be less as we go into Future IT sets the tone of the fact that the current inputs on the um uh local wealth are current versus inputs on the cost are four years old okay so how do

093we Advocate and change that tone for it okay to do it all right so again uh Mrs Spencer glad you're going to be joining us on the 18th all right because we we need you may be sorry we'll get you talking points so I mean we need to talk to our legislators and we need to talk to other legislators right and let them know okay okay by the way when you look at the 610 districts we're losing money what's happening to other districts gain they're gaining right it's a zero zero budget increase if we're losing someone else is gaining right right okay to do that right so that's that when you talk about the financial game that we're in and play that this is part of it okay this is where our advocacy really needs

094to come in okay where others may be advocating for more money we're advocating to to stay the same okay or how do we get more money to do that that that's that's really important now I'm going to put the first half of the presentation and the second half of the presentation together okay the scenarios did not include any reduction of Revenue did not include this okay so if I go you know back to my desk back to my computer back to the to the spreadsheet and say okay now let's put the reduction in Revenue in okay I have to spread that across 26 27 28 29 and forward okay all right the the again I'm I am hunting for a better word that is uh not attack yeah not attacking okay but our state funding

095is coming under attack I on the local property tax we fully admit we fully understand that property values increased we fully understand that that impacted our taxpayers our community okay we fully support that there should be some targeted assistance you know because of that okay but at the same time it's difficult to say that that um as we go forward it it should impact or be on on the backs of the school district okay if the state has additional resources if the state has some funding available then provide that targeted assistance you know for that so I'm not opposed to that and and you know we we know our community and the taxpayers deserve that too as we go forward so um I never want to end meetings on a on a downer note or

096so but this is this is real this is reality okay there's reality and yes there's projections you know built in there but even with the projections I tried to put some minimum in there I didn't try and put you know something over the top into it okay questions or I think I just have to go home and re look at this you know page for page and to absorb it and think about it yeah how it's going to affect our school district yeah it's a lot to to think about and to really dive into yeah the you know the I I will tell you until I put it down on the chart the alarming thing for me was going back to um in the funding formula and looking at the impact of that share so

097of the dollar amount they calculate the to educ the cost to educate a student okay so when I when I and you know I'm going to point to it right here when you see these numbers and I to me there's always messages there what's that statement telling us those numbers are telling us that the formula says you need to pay more locally I mean I that's the funding formula that exists I don't I'm not saying I agree with it I'm just saying that I don't agree with it okay the bear of but that's what it is well and it's important that every District tell their story because you'll hear if you're talking to just any legislator they'll say well we are funding kids that are no longer in schools these are empty seats they call

098it like Phantom kids well that's not happening in West Claremont we we are we are on the move here we are we are out of space and we are a growing Community not a community that's going backwards but legislators will make assumptions and they'll hear about one school district and they'll think it's all of Ohio and it's not U another thing is there's some school districts that have very large cash balance um on their spreadsheets here maybe they're planning for a big Bond project or they have they know something's coming up but because some districts have large cash balances they're saying all of us have large cash balances and it's just not true and so you have to know the West Claremont story to be able to advocate for the uniqueness about how our English

099language learner population is going up how our special education population is going up our economically disadvantage um it costs more money to to deal with with um subgroups that are outside of regular education and that is part of the story so we we all have to know it very well so that's why all these documents are being created to help us um as we advocate so as we wrap up you're finished right so in the um superintendent comments I'll go quickly tomorrow we have our partner in education event um representative Schmidt will be there tomorrow Senator Johnson's supposed to come I just didn't get confirmation today so he he it kind of just depends on his schedule so we'll be um happy to Showcase West Claremont School Districts and um be able to honor all

100of our our partners in education whether they're on the WC or future side of things or on the whole winner Network um we are very blessed with our partners so right now it's we have over 250 people signed up for tomorrow so we're we're very excited that's a 9:30 breakfast at westart high school and so just like cross your fingers for all of us here um on March 4th we have our state of the schools message I will do a March 3rd board meeting where I will um and our team will give the report here but March 4th the next day we'll be doing a showcase at the high school where we could see a portrait of a graduate coming to life in in our classrooms so that's at six o'clock at the high school

101and so we're very excited about that we have coming up March 19th the town hall at Amelia Elementary where we will continue talking about financing our future giving our community opportunities to sit in the chair of the superintendent and treasure and and the board and look at our finances and um make their recommendations and um get their a cuse and understandings and just as I wrap up just a couple celebrations we'll we'll do a bigger celebration of this but there's some hot off the press news that I want to make sure that we share one is that two of our schools have received the momentum award this year is significant because it means they scored three points higher than they did last year plus they at least have four stars in the progress uh score

102which is all about value added and growth so absolutely incredible for Holly Hill Elementary and Summerside Elementary so yes congratulations I don't think we have any of them here today do we will um they will add we we got it last year as a district our whole District did that and um willville and West kont Middle School so now we have five schools in the last two years at plus our district that has been um listed as a momentum award so it's it's it's it's one of the biggest Awards you can get in in in the state system so very exciting we'll bring them here to celebrate them at some point and then I won't give this away but I am allow I will be revealing another West clam up person is an Ohio person

103of the year that I will be able to officially announce tomorrow so you know we've had a district five teacher of the year we had a Marthur Jennings holding teacher there this is another state level award that one of our staff members has earned so we'll be releasing that information tomorrow and again we'll bring that person in here so some really great things are happening it's very exciting and just want to keep the celebration going so that's it unless you guys have questions for me okay okay so oh you know what no I I'm not okay what what I realized um once that I did because I can't see the screen um when Dan put up the statement of facts it was an older version we just we found one a like like probably a

104half an hour before we came out here so what is in your board do says right what Dan had on the screen is wrong so we just ignore what was on the screen and just know that board do is correct and the correct thing will be on the website so there won't be any confusion out there but don't don't look at Dan's okay okay sorry all right so um not so with the treasures business um I'm going to start with my comments and my comments are really just just one we need to Advocate uh during this panium budget period um to make sure we get you know the revenue that's due our district do the community due to the students so that there's not added pressure to our local community okay the second point is

105um I think there there's a there's a series of action items we're taking 8.01 through 8.11 um and I think this is for the the people attending to we're going to go through this action and I believe there's an executive session correct and then after after that probably taken the words out of Mr Patton's mouth there but we're not going to have any business after that no we won't but there there are 11 resolutions that um we have to do individually okay we can't take them all um the law changed a couple years ago for school districts when they want to file a complaint to the board of revisions that complaint is typically based off the fact that there was a uh sale transaction in a property and that property did not have um the

106the sales value or the sales price listed as the um assess valuation on the books for tax purposes and so as the law changed the Board of Education now has to approve a resolution for each one of those that they file and two is then we have to notify the property owner that um we are filing that except for the the board resolution most of that was always all already done anyway okay to do but we have to go through this so I apologize but we're going to go through 11 resolutions I vote on each I move in a second and a vote on each one of them okay I would just ask for Simplicity for uh recordkeeping and for to to maybe exper as we go through that the same two board members might

107want to move in second so it just makes it easier to record and go through Rock Paper J and so I'm gonna give you one I'm gonna give you a couple little facts there are there are 11 resolutions okay when I tally up the um sales value of those properties it totals up to 52 m22759 work good well that's the sales value when I tally up the value that's on the on the uh the tax roll the appraise value it adds up to16 m362 th000 so a difference of $3 35,8 158,000 okay so when you take that time 35% to get the um assess value okay and you take that then times our um effective tax rate on commercial industrial and all these properties are really commercial industrial some of it's land that may be

108residential but if I just take the commercial industrial that calculates out to $434,000 of additional Revenue that the district could get okay so that's why it's important that we always monitor this that we have we have an individual that does that and then we follow the right procedure to have this done okay so it is significant um to the school district okay so um item 8.01 um is resolution authorizing the filing the filing of an original Board of revision complaintant and authorized by Ohio Revis code 571 15.19% Jim and Tammy it's all right we already did it we have a second Mr confused Jim was supposed to make the motion and then Tammy SE right we did a rehearsal earlier but Ryan forgot so it'll it'll be okay so for this first one it is

109Mr Patton moved Mr Rudy second yes call the rooll yes please Mr Patton yes Mr Rudy yes Miss sandor yes Mrs Spencer yes four yes thank you uh the second one similar resolution authorizing the filing filing it is uh for the true value of the property located at 4458 Glen EST Withamsville Road be increased to the October 2023 sale price of $1,400,000 I'll make the motion you've heard the recommendation I'll make the motion have a second R Mr Patton yes Mr Rudy yes Miss sanbor yes Mrs Spencer yes for yes item 8.03 res resolution authorizing the filing this is for um uh asking that the true value of the property located at 1930 State Route 125 be increased to the November 2023 sale price of $946,000 4 is a resolution authorizing the filing of the

110original Board of revision complaint that is for the property located at 114 State Route 125 be increased to the June 2023 sale price of 2 mil 83,5 44 thank you you've heard the recommendation I will make that as a motion do I have a second second thank you Mr Patton yes Mr Rudy yes Miss sandborn yes Mrs Spencer yes four yes item number 8.05 a resolution authorizing the filing of an original Board of revision complaint um this is for the true value of the property located at 3648 State Route 222 be increased to the June 2023 sale price of 1,750,000 thank you you've heard the recommendation I'll make that in the form of a motion do I have a second second thank you Mr Rudy call please Mr Patton yes Mr Rudy yes Miss Sour

111yes Mrs Spencer yes yes four yes item number 8.06 resolution authorizing the fing filing of an original Board of revisions complaint uh is asking that the true value of the property located at 4342 glenese Withamsville Road be increased to the March 2023 sale price of 2,836 80 thank you you heard the recommendation I'll put that in the form of a motion do I have a second second thank you R Please Mr Patton yes Mr Rudy yes Miss Sor yes Mrs Spencer yes or yes item a page 8.07 it's a resolution authorizing the filing of an original Board of revision complaint uh asking that the true value of the property located at 4342 Glen EST Withamsville Road be increased to the March 2023 sale price of 1,33 1,363 120 thank you you he the recommendation I'll

112put that in the form of a motion do I have a second second thank you Mr Rudy roll call please Mr Patton yes Mr Rudy yes Miss sbour yes Mrs Spencer yes or yes item number 8.08 resolution authorizing the filing of an original Board of revision complaint asking that the true value of the property located at 682-6973 N5 Traditions Ridge be increased to the ju July 2023 sale price of $1,833 you''ve heard the recommendation I'll put that in the form of a motion do I have a second second thank you Mr Rudy roll call please Mr Patton yes Mr Rudy yes Miss Sour yes Mrs Spencer yes for yes item number 8.09 it's a resolution authorizing the filing of an original Board of revision complaint asking that the true value of the property located at

113637-6524 sale price of $854,000 you heard the recommendation I'll put that in the form of a motion do I have a second second thank you Mr Rudy roll call please Mr Pat yes Mr Rudy yes Miss sbor yes Mrs Spencer yes four yes two more thank you item 8.10 resolution authorizing the filing of an original Board of revisions complaint asking that the true value of the property located at 67-63 5 tradition Traditions Ridge be increased to the December 2023 sale price of $854,000 you heard the recommendation I'll put that in the form of a motion do I have a second second thank you Mr Rudy roll call please Mr Patton yes Mr Rudy yes Miss sandor yes Mrs Spencer yes or yes finally item 8.11 resolution authorizing the filing of an original border revision complaint

114asking that the true value of the property located at 4-42 through 4024 Precision Drive be increased to the October 2023 sale price of 10 million $50,000 you heard the recommendation I'll put that in the form of a motion do I have a second second thank you roll call please Mr Pat yes Mr Rudy yes Miss sandbo yes Mrs Spencer yes four yes I appreciate your patience on that thank you I done with my comments oh you don't yep I made those earlier thank you moving on to board comments Mr Spencer I don't really have a no I I'm excited to go up to Columbus to hear some of the um I've never been up there to that legislative and I'm kind of excited to learn more about how the finances go and try to educate

115myself a little bit more but I do I I would encourage everyone to investigate that on their own a little bit and we have our legislators are very willing and open to any letters that you would write to them and it's not hard to do it you can do it online and um I know Adam bird is he's very open to listening to hear what we have to say so I would encourage our community to kind of get involved and in in contacting our legislators and finding out why or how we can fix the problem or and take some of the burden off of our local taxpayers that's all I have to say thank you m VOR Miss Sor uh I'm good for tonight thank you m thank you Mr Rudy I'm good also uh

116I'll make mine brief uh one corre I want to talk is uh tomorrow is actually at 9:00 am at the high school so it'll be tomorrow at 9:00 a.m. uh and then again just to reiterate our next board meeting is will be March 3rd at 7 p.m here at the Civic Center um it does look like we have a need to go into executive session uh looks like we have the need for the purpose of considering the appointment employment dismissal discipline promotion demotion or compensation of a Public Employee or official and to consider the investigation of charges or complaints against a Public Employee official lensey or student I'll put that in the form of a motion do I have a second second thank you m Spencer I'm assuming no discussion on that roll call please

117Mr Patton yes Mrs Spencer yes Mr Rudy yes Miss sbor yes four yes there will be no nothing that we're coming back out to vote on so thank you oh my gosh e e e