001Good evening everybody and welcome to the November 13th, 2025 regular school board meeting for the Yellow Springs uh school district. We're calling this meeting to order. Could you do the roll call, Jake? >> Bailey >> here. Buk >> here. >> Magnus >> here. >> We have a form. >> Thank you. Are there any changes to the agenda? Do any board members have any changes to the agenda tonight? You'll notice it's a pretty straightforward agenda. Um some conversations still though to have about legislative matters and some celebrations. Um, let's then go to the approval of the minutes. Do I have a motion to approve the minutes from the last regular board meeting from October 9th and I so move that we approve October 9th and October 30th minutes? >> Second. >> Yes. Magnus. >> Yes. Yes.
002>> Bailey. >> Yes. >> Okay. >> Yes. >> Motion passes 5 to zero. >> Okay. Thank you. Now, moving on to uh communications. There were no communications in the in the attention to the board agenda. However, this is a time for anyone from the community. If you wish to come forward and speak, please do so. >> Comments. [laughter] Of course. I I've had pardon me. I'm jumping ahead. Uh and that is unfortunate. It's too fast because now we move to the highlight of the evening. Uh district honors recognitions and introductions. So Becca, are you going to take it away? >> I certainly will. It's working. >> Okay, this one's definitely working. I have the honor first of all to introduce our young Zerry student of the month here [clears throat] and this is Amber Gil.
003>> [laughter] >> So Ember was nominated by her teachers, Miss Stone, Miss Sims, and Miss Wilkinson. And here's what they had to say about Ember. They said, "Ember exemplifies all the qualities of an outstanding student and role model. She demonstrates cooperation and leadership every day through her willingness to help others and her calm, thoughtful presence in the classroom. She has always grown with a helping hand whether assisting a classmate in struggling or contributing creative ideas to her. Her honesty, respect shine through in every single interaction. Ember and listen carefully to others, values their opinion, and treat everyone with kindness and we are so proud of me each day. She truly embodies student >> [laughter] >> She's pretty amazing. Yeah. Heat. [laughter] Heat. All righty. And then I'm also incredibly excited to introduce our fine arts
004scholar of the month who is Ella Porter. [applause] [laughter] Ella was nominated by Mr. for Mayor Miss Brford who said she is an outstanding example of the qualities we look for in a million fine arts student of the month. She demonstrates significant progress and dedication in both instrumental and performing arts. In band, Ella's love for playing the flute is evident. She practices diligently, offers to help her peers, and contributes to a positive classroom environment. In choir, she shines as vocal leader and collaborator, modeling confidence and joy during performances. Ella's creative spirit, empathy, and teamwork make her a standout among her peers. She consistently demonstrates outstanding grades, a strong work ethic, and willingness to support others. For these reasons, Mr. Mayor and Miss Regger proudly nominate Ella Porter for Milton Fine Arts Student of the Month.
005Heat. I'd like to first recognize our Mills Park Hotel student of the month. That is Elijah Lewis. Come on up, Elijah. [applause] Elijah was nominated by Miss Singer who said, "Elijah is being recognized because he consistently demonstrates outstanding leadership in the classroom. He sets a positive example through a strong work ethic, respectful behavior, and willingness to help others. His peers look up to him as a role model, and he encourages those around him to do their best. Elijah's dedication and leadership make him an asset to our classroom community. And if you were here as we were getting more chairs out, you will have noticed Elijah jumped right in and helped right alongside. And that's what we see every day. Congratulations and thank you. [applause] family. Come on. Come on. [laughter] Next, I'm going to nominate
006our Turkey Sports Scholar Athlete of the Month. And he is actually at his cross country awards banquet right now. and he will not be with us, but I want to share um the the nominee or the soon to be recognized is Kyle Johnston. He is a senior on our cross country team. Um three sport athlete. He runs cross country, uh bowls in the winter, and then runs track in the spring. Um Coach Judgel nominated Kyle saying he's a hard worker who understands the importance of putting forth a solid effort in practice and at meets. His calm demeanor and unflapable personality has led to his success. He is the first YSHS cross country runner in over 15 years to be a two-year all league recipient and regional qualifier. Combined with his his success in running, he
007has parlayed that same mentality in the classroom. A true scholar athlete who has represented our school and community in a first class manner. Congratulations to Kyle. [applause] And then finally, we will be recognizing our Piper Orchard employee of the month, Mr. John Day. Come on up, Mr. [applause] John was nominated by his uh fellow social studies teacher Hannah Cordon, who said, "John is a bedrock of the Yellow Springs community. He is such a hardworking person and such a grounded teacher. He is creative and constantly tried to be the best teacher each year. John is a great support to his colleagues and an inspiration to his students. Congratulations [applause] >> [laughter] >> Thank you, Mr. Hatter and Miss Hoover. I I just also have to comment how wonderful it is to see every month this tremendous
008not only the tremendous performance of our students and our staff but also the tre this testimony to their work that other students and staff express. So thanks again as it is the month of Thanksgiving. Um, and now I'm very pleased to introduce our next guest to give a very special award, uh, David from the Buckeye Association for School Administrators. >> Well, thank you very much. And um, I've never been in this community. I've been in it maybe 30 minutes now. And wow, can you feel the love? Oh my goodness. I'm driving down that strip and pulling in, I'm like, "Oh my gosh, got to grab my wife and and get back to this town on one of the the weekends here." So, thanks for giving me a little time and I'll try to go through
009this quickly, but uh it's not an award that you can give quick because it means the world to some of our superintendents throughout the state of Ohio that actually are accepting these awards. I've been on the tour. I think this is almost my last one uh of 10 regional awards. And again, I I'll get into that in just a minute. So again, Dave Action, I'm a former superintendent and uh my last superintendency was with uh Dublin City Schools and and I know very much it's a very hard job. It's a 247 job. Uh every every morning when you get up, the first thing you do is you're you're going to check your cell phone and say, "What am I going to do today?" Because it's already there. usually. Um, and so I I have so
010much respect for those that are in the profession. Uh, and then when you excel to the point of being one of the top 10 because that's what this award is uh of of about um what over 1,000 members, that says a lot in regards to your superintendent that I'm going to be talking about uh here pretty soon. But so let me frame it and and I would be remiss if I didn't thank of course your treasur but also uh the school board members. You know you get paid all that money to do this right. Um no that's that's not true. Um you do it because as you just reminded me uh with these awards and and the kiddos that we've got here um that's why we do what we do. And so you spend time
011that takes you away from your family. um you're making decisions that are huge and not always loved by the community, but you feel that it's best for the district and and the kids and and uh again, from what I hear, you work very well together and it's been very positive. So, congrats and again, thank you for all the time and what you do. So, um what is BASA? Uh um as mentioned, uh Buckeye Association of School Administrators. So, we do have over a thousand members and basically we're the professional organization for school superintendents. Um so um to talk about some of the things we do um you know I'll just give you a feel of that and I think to that they award me a little more. So um being that professional organization um we
012represent our superintendents and also districts many times uh with the department uh what was a department of education now is due department of education the workforce. So we're very in tune with what's going on downtown in Columbus. Um we have a very good um we we we work very well with the legislators. Yeah, we're not always on the same page and this has been a tough bienium here. Um but again, we we are professional and we we stay professional and when uh some of those conversations did did get a little tough and and heated. Um and I think we've got a lot of back respect back from from them. Um and then the governor's office too. We have a a great relationship uh with the governor and the lieutenant governor and again many times have
013been in discussions with them what's best for schools and and kind of how to orchestrate that. Um for our superintendents we have 16 ongoing uh standing committees and um Terry's been very very active in many of them. So we've got the Ohio High School athletic association. We always have the commissioner there. the report card committee that you all have district report cards, higher ed, finance, legislative. We had 75 people last week in our legislative committee um which is is dealing and making decisions again for Ohio and trying to work with our legislators with with what you see going on with property taxes and everything else. So, it's been um very very busy. So, let's get on to the award because that's why I'm here. Uh so each year we recognize one member in each region
014for the exemplary leadership award. Uh our goal is to provide some external validation for what you already know. You you I'm sure you know you've got a great superintendent. I can't believe we're going to lose her here in the near future. Um and she's accomplished much. I know many many of her colleagues were excited for her and to to get this award. Um she works very well with with other superintendents. um small, large, uh and and those that uh uh cross the line in regards to just being a different district than maybe what what you have here. Um so the criteria for the award is you must be selected by your peers. So this was uh uh produced and selected by the the superintendent. the uh you must have community involvement, you must be active
015professionally, you must be a leader of character, you must be an innovator, and you must set example for your peers. And knowing as well as I do, you've done all that. So, we get to go to page two here and talk about you a little bit. So, as I said, we're here to recognize um Dr. Terry Holden. And what what I have always done, but I don't that I've ever got this much. I put some things out. I have some comments from staff and I also have some comments from, you know, superintendent that we've worked with in the area who think the world of you by the way, if you didn't already know that. So, if you can bear with me because I could easily cut this down to two or three, but I think
016each one of them um really say a lot about her and especially at the time of her career uh when she's looking at a transition. Um so here's what they said. Terry, a steadfast champion of innovation, led remarkable academic growth report card that was a C. Um went all the way to an overall rating of 4.5. Now, she's not going to tell you that. She's not gonna say, "I did that." She's gonna say, "We all did that." Um because that's how she is. Uh she led major improvements, has always um um always respected the students voice. You see a little bit of that here tonight. Um bold vision, deep care, and strong leadership. um even when she had to make really difficult decisions. Uh she's a model for other superintendent uh staunch advocate for staff.
017We'll leave a lasting Grand County educational leadership uh piece uh as as she she does one day go out the door. uh and is a woman of of deep conviction. Um 35 years in education that in itself is is huge and I really really we are going to be sorry to see her a step down but she's got a lot of time before that. Um Terry, you need to know that um you know our group, our staff and our superintendents and all their work for you really really appreciate the fact that um you finally getting what what's really deserved in regards to this exemplary leadership award. So let's all congratulate Dr. Terry Holton for receiving the 2025 ESA exemplary leadership award. >> [laughter] >> All right. Before Terry uh says a few words here, I
018I also want to give her this is a picture from our fall conference. We have almost 800 people there. So, she was able to receive this award and get recognition there. And then afterwards, what we do is come out to the communities and have a chance to give her the actual award again. And don't let me forget a couple pictures here, too. [laughter] Um, wow. This is an honor and I thank BASA and I thank the board and I thank the community for supporting me, for supporting all of these wonderful students and staff. Um, this is my seventh year here. May 31st, I will retire and I will retire proud and feeling like we really got a lot accomplished and are on the on the right path for the future. So, so many people I
019I could thank who've impacted me here tonight um in the past, but um thank you. Thank you, Dr. Axner. uh Basset has been a huge support to me in the past few years. So, [clears throat] thank you very much. [clears throat] >> [laughter] >> Thank you David and Basa for coming here tonight and congratulations to the schools in action. All right. We've got about half of our fourth grade here, which is amazing. Um, Miss [applause] We also have Miss Kayla and she worked with these students and they just did this amazing poetry meeting and they read it to their buddy classes and they learned so much and had so much fun. And so when I put out the little feeler, hey, does anyone want to come read their poem to the board meeting? This was
020the result we got. So, the board game must be just the hottest place in town right now. That's what I have to say. So, how about we do this, guys? We'll pass the mic one at a time and read our poems. So, they've got poems. They also want to tell you where they got their inspiration for each cookie. My dog might cookie. Cookie, come here, please. What are you doing in the darkness of the east? How are you so cute and curry? Smooth tan for a beautiful brown eyes. Cookie, cookie, come here, please. My inspiration to write poetry. I was inspired to write poetry by Roman the tiger pong and my puppy cookie. In my poem, you can tell I was inspired by lon's poem because in my poem I use lines, sensory language, imagery,
021rhythm, and repetition like he did. Also, you can tell that I was inspired by my puppy Cookie because in my poem I describe cookie f and beautiful brown eyes. [applause] Murphy and I go for a walk by imaging copper wave. What a wonderful night. Take a walk. The stars tinkle. The creek is thr and the grass is tall. My dog Murphy loves walks at night. She will bark bark bark. Her fur fluffy and light. It smells like snowy air feet. The flowers really flake. My nose. My dog is nothing more than a big fake potato. >> [laughter] >> The street is lovely, dark and deep, but three minutes to go before I sleep. The street The street is lovely, dark and deep, but three minutes to go before I love my dog, but we are
022almost I love to talk to my dog, but we are almost so I just keep going along. My inspiration to write poetry. I was inspired to write poetry by Robert Frost stopping by Williams home and taking walks with my dog. In my home, you can tell that I was inspired by Robert Frost because I in my home I use meditation and cheer. The woods are really dark and deep and many miles to go before I sleep like he is. Also, you can tell that I was inspired by me taking from my home. I take my dog for a walk. >> [applause] >> The soccer balls. The soccer ball is faster than I can think. I will be gone in the morning. It sounds like squish when I kick. It tells when I dribble it with
023my feet. It looks thick and warm and it pounds. It looks neat when I keep it with my feet. I like it fine, but I can't. The ball is very fun. I play while I run. The cold days inside, days outside. Basketball while I walk. No one's talking. I shoot, I score, and the car goes hoay gray. My team goes, "Yay, yay. Yay." [laughter] My inspiration culture. I was inspired to write poetry by Valerie W's dog poem and a soccer ball. In my poem, you can tell I was inspired by Valerie's poem because in my poem I use a lot of languages like she did in her poem. Also, you can tell that I was inspired by a soccer ball because in my opin [clears throat] rabbit are the cutest. The plushies are far away.
024They are not near. The plushies are the softest and the cutest. The plushies are not mine. They belong to my little brother. The plushies are named Cuckoo and me. So, so cute. [applause] Inspiration to write poetry. I was inspired to write poetry by Robert Frost poem stopping by woods on a snowy evening in my brother Elijah's plushies. In my poem you could tell that I was inspired by Robert's poem because in my poem I use lines rhythm and meter like he did. Also you can tell that I [clears throat] use because in my poem I describe what they look like. >> [applause] >> My little cousins. I love those little cousins. I mean, who could hate them? But their wide smiles and their innocent brown eyes looking up at me. And they're having so much
025fun sitting under the sun eating square crackers with the crunch, crunch, crunch. I love those little cousins. I really My inspiration to write poetry. I was inspired to write poetry by Walter D. Me that boy poem and my little cousins. In my poem, you can tell I was inspired by Walter D. My poem because in my poem I use the same introduction that he used as well as lines, sensory language and rhythm like he did. Also, you can tell that I was inspired by my little cousins because I wrote I love those little cousins. Cats by Chloe. Bright eye bright as flying by in the darkness of the night. You can see your heart and what is soon to come. I can see your fate coming and now I don't see it all. I was
026inspired I was inspired to write poetry by William Blake's the tiger poem and my dead cats. In my poem is inspired by Lil's poem because I use rhythm repetition, sensory language, lines and stances as well as the phrase bright eyes like how he how he goes in his poem tiger tiger. You can see I was inspired by my dead cat and I say bright eyes when describing my dead cat's eyes. >> [clears throat] >> My dad by crying Atkins. My dad is a caring dad. He's a salesman and he loves me from the earth to the moon. As he comes home, he says, "Hey, there's son. It's 1:00 a.m. So he's sleeping. But we lost it from the earth to the moon. I was inspired to write poetry by Walter Dean Meyers Love that boy
027poem and a father and son bonding. In my poem, you can tell that I was inspired by Walter D. Meer's poem because I use repetition sensory language lines for one st like he did. Also, you can tell I was inspired by Walter Deers because I added his line, "Hey, there's a son in my poem." In my poem, you can tell that I was inspired by a farmer and son bombing because I described how much my dad loves me. >> [applause] >> My family and pets by Ali. My dogs are bark bark barking. So I let them out. Then they are bark bark barking at the neighbor's dog. Then my cat starts meow meow meow until I catch her which causes her to start purr purr purr. Then my mom starts talk talk talking out your
028choice. So I start cleaning leaning to my mom. Then my older brothers get home and start work working on the homework chores till they all. My dad gets home and starts cooking till he's done with them all. Then then we start eating till we're home. Then we sleep sleep all night long. My inspiration to write poetry. I was inspired by Arnold Adolf's street music poem that loves my family of pets. In my poem, you can tell that I was kind of inspired by Arnold Arnold Adolf's poem because in my poem, I use automotive lines of my heater. You can also tell that I was inspired by my family and pets because in my poem, I describe my family and pets. >> [laughter] >> My grandma by love. My sweet, sweet grandma smells like honey. So
029sweet, so warm, and so yummy. My sweet, sweet grandma loves to hum like a morning bird in the sun. My sweet, sweet grandma loves to clean, so everything has a nice gleam. My sweet, sweet grandma is the best, and I will love her for the rest. >> [applause] >> I was inspired by Walter Dean Meyer's love that boy poem and my grandma. In my poem, you can see I use repetition, sensory language, and rhyme like how Walter Dean Meyers uses it in his poem. We also share the same topic about loving a family method. Also, you can tell I was inspired by my grandma because the title of my poem is my grandma. Also, I used all the words I use are describing my grandma [applause] theater. Just in case you didn't know, it's inspired
030by the musical theater by Casey Wolf. Flashing lights, costume on, vocal cords ready on. Sing solo with no doubt. Camera action smile about. Despite the work that we've put in, the practices we've done, in the end, we get a win from them for everyone [applause] poetry. I was inspired to write poetry by Arnold Adolf's poem street music and performing in theater. In my poem, theater, you can tell that I was inspired by Arnold Adolf's poem because in my because in my poem I short lines without also in my poem you can notice that I was inspired by theater because in my poem it says costume on and vocal cords ready on [clears throat] some kind of musical play. Another piece of evidence is when it says, "Sing solo with no doubt." This shows that I'm
031on stage at theater singing. [applause] Sing by Stray. My girls are so happy, happy, happy when they see me. Running, jumping, playing, twirling, twisting. They're so shall play for funny. Jump, jump, jumping, running in that big grassy pasture. Place the old wooden gate. So log and cuddly with soft color fuzzy fur. Cute fluffy shiny shimmering fur. [applause] My inspiration to write poetry. I was inspired to write poetry by Valer Bur author of John and my go Cindy and Pat. In my poem you can tell that I was inspired by Valerie Bur's poem because I use lines repetition rhythm sheet. You can also tell I was inspired by my ghost because in my poem I just talk the way my ghosts act, feel, look, and fly. Fall time by Irma. Fall time is here. Boldiness near
032warm fires on cold windy days. Warm autumn sweaters. For fall is near. For fall is here. Pick picking pumpkins with cold windy air. Swishing by. Swishing here for autumn is here. Rainy days. Pumpkin pie. Trick or treat is running by. Red, orange, yellow leaves. Warning. Autumn is here. Pumpkin pie. Pumpkin spice. Isn't it nice? Fall leaves. Fall trees leaves by the weather to wear some nice sweaters. And I saw them breeze nice by a cozy fire. Pumpkin spice and mom's pumpkin pie. Fall is here, but fall serves. Goodbye fall. Winter is here. [applause] My inspiration to write poetry. I was inspired to write poetry by Robert Frost stopping by what's on a snowy evening poem in fall time. In my poem, you can tell I was inspired by Robert Frost because I used lines, stanzas,
033rhythm, and sensory language like he did. You can also tell I was inspired by fall time because I described fall in my poem. Thank [laughter] you guys. Thank you so much. >> Yes. Thank you fourth grade class. That was amazing. Another round of applause. >> We should have poetry/ography before we start up. >> Yeah. [laughter] Keep keep writing. >> Blake is one of my favorite poets. That poem I love it. Tiger tiger burning bright. >> Thank you all for coming. So they will go and celebrate their achievements. Um we will move on to community. >> [laughter] >> Alexa quarter. Sorry. >> No, no, no. >> I don't know how I follow that. I don't think it's >> I think I turned it off. >> Here we go. That's a hard >> Okay, I don't know
034how to follow that. There's There's no way. Adorable. Precious guy. It was amazing. So, thank you for having that on the agenda. What a great situation here. Um, I actually have a question. It might get answered later and it's more a fiscal question and it has to do with Medicaid school program funding and if we get any in No Springs and if we do what the impact of the budget that was passed by Congress would have on it and if we don't use it, should we be using it? And that's all I have. Thanks. around. I'm going to saw the budget was on the agenda. I was like, well, maybe this is a stupid question I'm going to ask, >> right? There both updates both on the budget side and on the legislative side. Perfect.
035I will make a an announcement now. Wish I The room was full, but I' I'd really like to congratulate the three incoming board members. One is still here, Kim Rifle. Congratulations. I also saw Christy Meyer was here earlier. Congratulations Christie and Paul as well. So, uh, well done and I look forward to welcoming you, maybe Bailey and I, in January when we take office. And in December, we will say uh goodbye to three board members who have served this school district a lot of [laughter] passion and skill um in the Senate. Okay. Administrative reports. Wow. I just feel like I had the mic all night. [laughter] So, thank you all. I had no idea we did that turnout for the fourth grade and how wonderful that they all wanted to come and do that. That
036was amazing. >> Um, so featuring just a couple things. Um, thinking boldly. I am sure you heard about our crosswalk musical. Um, and that was definitely an example of Jill Brand Reager thinking boldly and our kids being ready to take the ride. Um they did a uh a rendition of the Lion King and when Ed called the the police department came and helped and every time there was a red light they ran up to the crosswalk and sang in the crosswalk and every time it turned green all the families all the kids cleared out. It was just a a laugh riot and it was bold and fun and something that um I feel like I say this a lot. One of the reasons things like that is why I'm opening up the yellow strip. [laughter]
037My next one, caring deeply. our third grade has been talking a lot about um you know part of their life science is um life cycle and care for animals and um and caring for the community and we just thought like this was just such a wonderful they took a trip to learn and treat farm and learned about how to care for animals and um what a way to develop empathy in young people as well and I just couldn't um those were just so darn cute I had to share and then my last one my example this this month of advocating courageously Our sixth grade has a fantastic [laughter] program where they have built in um accountability partners. So the students partner up with another and they set smart goals for themselves in in all kinds
038of academic and personal areas and then they meet once a week and go over each other's data and encourage each other. And I was there for an observation and um in the blue um a young man helped another one later checking his math grade and noticed that he had tanked a quiz and the other student said this concept is really difficult but I'm here and we can work through this together. I'll help you at lunch today. And it was just how cool is that? Um so just they're owning their own growth. Um the students talked about how it's much more motivating to have a a friend as an accountability partner than a teacher or their parents. You know how we are with parents. Um and I just thought what a what a great thing to
039highlight and what a great skill to take on for your life. All right. On the middle and high school side, I want to take a few moments just to talk about um what I think is one of the most important aspects of a small school and that is for our students to have direct access or active um engagement with extracurriculars. So sometimes when you go to a big school, you get kind of lost and it's hard to to get in and be able to have an active role. And in such a small school, students are able to access things so much more richly. So, we um we just concluded our fall sports season. So, want to celebrate our middle school boys cross country team that w earned the Metro Buckeye Conference Championship. And then you'll
040see uh Molina Buster was the Metro Buckeye Conference play car player of the year um for the volleyball team. And then coach Phil Refro who who has coached here in our volleyball program I want to say for about 15 years was the coach of the year. and and he and the rest of our coaching staff were going out with this senior class. So, he will be uh sorely missed on the volleyball sideline. It's my understanding he is planning to continue with basketball and baseball um but want to congratulate them. And then we had several uh first team and second team allconerence student athletes um that I want to recognize uh not only for their performance and I want to recognize all of our participants um with that and with theater which I'm going to talk
041about in just a second. The balance that it takes to be a successful um student while also participating in extracurricular. You have multiple hours each night after school with practices, rehearsals, etc. many late nights um traveling to games, away games, having their actual performances um and for our students to do it so well. Um and and typically what we actually see is our students GPA rise during the season because they are forced to manage their timing differently and there's a different level of accountability. So just want to commend them. Um and want to invite everyone uh our fall sports or I'm sorry our winter sports contests begin uh the week of Thanksgiving. So we will kick off with basketball games actually on Monday, Tuesday, Wednesday and Friday of Thanksgiving week. Um bowling practices started with
042over 40 students participating in bowling this year. Um which is a great turnout. So I just want to commend our fall athletes, wish our winter athletes luck. And then kind of the same thing um in our theater world a few years ago we went to offering um two different fall shows. One for our younger students and then the OTAA performance um for our older students and we aligned uh Shutters and Tales of Eden Poe Halloween weekend. Um so our students did a a phenomenal job with their performance um across the street here. And then also this year we added in our stage craft class had a fun fair on Mills property and then also our Yellow Springs art boosters had a pumpkin decorating competition. So it was it was it was a wonderful show and
043it was more than just a show. So congratulations to the cast and crew there and then want to invite everyone to the Diary of Annie's Frank which is scheduled for January 15th through the 17th at the Legend of Zoo. And then finally um our ASL students I just want to share some of the the successes. Um our ASL students actually all three levels have now participated in the death for a day experience where they are wearing noiseancelling headphones and they are are spending their entire day. So they take the headphones home when they wake up. They put them on and they go through their their routine in the morning and get ready for school with their headphones on the noise cancelling. Go through the school day. Same thing after school. Um and and I was
044able to read through their reflections and to see um how they realize how different the world is. Like I think it was a real growth piece for them. Um, even just like how they're trying to speak when they're not sure how loud they are or aren't. Um, how differently people interact with them potentially, how much harder it is to be efficient. Um, how many of the the things that they do for entertainment such as listening to music or even watching movies without subtitles, how different like that is. Um, so I think it was a really rich experience that Miss Hay brought to our students. Our students fully embraced and really our whole school community did because our teachers were teaching students who had noise cancelling headphones on for for a day which is great to
045see our teachers learning to work with students that way as well. And then wanted to celebrate Sophia Anderson and Nora Bonjouro who had the opportunity to sign the national anthem at the dirt track world championships. So that is a professional sports event. um has a crowd typically of around 15,000 people. There are families that kind of VIP treatment got to go all through the the probably 50 acres 75 acre grounds um go into the pits stand in um the uh the winter circle where they have a celebration in the race and then someone else sent in a national anthem and they [clears throat] signed alongside. So um really a cool experience for students to to be on that bigger stage. So congratulations to that. Thank you. >> Thank you for both [laughter] those reports which
046are very inspiring. Thank you. >> Yes. Um Jack, sorry for putting you in like this, but we've had our first snow this weekend. I know that last winter we talked about snow shoveling as a um community hours service and we were supposed to have questions actually. Did you know >> the Google form sent out was sent out to students a few weeks ago. They were quickly responding and it is attached. The um uh you say Maggie Dean at the senior center is getting all the responses and it has the students contact information. So it's we send it out to the students but the community or the um senior center is working directly with the students. >> So this is awesome. So this is happening right and I'm sure that the senior center is communicating to
047their members that if they need someone to help shovel their driveways or they are halfway to the house they have at least high schools that are interested in doing that. not sure to wish that they aren't going to be needed or that they had the opportunity. I know that's no surprise to me. Um, and I had a question for you, Miss Cooper. How are the how did the um commuters, the drivers react to the lion, the cave in the crosswalks? I don't get as much enthusiasm and and laughter as you. That most of the people absolutely adore it. and they were on the the crosswalk on limestone, not going across. So, it was a quieter crosswalk. Um, most of the large trucks that went by with this big honks. Um, and people who didn't want
048to deal with, they just kind of turned around and went the other way. [laughter] >> I don't think we have a PTO update tonight. >> Oh, there was a >> It's just written. >> Just written. Okay. by the end of the presentation. We can take a five minute break or just uh there's the 28th of November sleep night that they've got mentioned and also here at this line um on December 6 from 1 to 3. >> Thanks. And if I can add that, this is pretty new, but if you have any Express shoes at home, don't throw them away because there will be a shoe collection happening probably at Winterfest and also at the diary of Anra um and it's for a fundraiser. So, just set them aside to be given on both days. Thank
049you. I'm going to say we take a five minute break. So, I need a glass of water and then we'll get right back. Ready? >> Are we ready to go? >> I think so. >> Okay, super. Okay, I'm back. Um, so let's move on with the agenda and the master facilities update. Okay. Um, before I get on with this, I do want to mention it because I don't believe Miss Schuber mentioned it. Tomorrow morning is the Ruby Bridges Walk. So, walk to school day, please join us. Um, starting at the Scott King Center at 7:30 a.m. They're in purple. So, um, I'm going to have my pictures. We got to go all the way back to the beginning in the report board. I have text about items that have been accomplished. I I just want
050to go through the pictures and I can tell you that it's already changed from the time that I did this. But the first picture for Mills Long um on uh Halloween um the front office staff dressed up like construction workers. So you see them there with Mr. Iraen and and Chad, our site supervisor. Um, as we go through, you can see that in classrooms in the primary wing, we have base cabinetry. I can tell you right now, there are already counters on on top. Um, and we have cubbies. I mean, look at them. It's so exciting. [laughter] You keep going down. Um, again, this is just another look at another room where the base cabinetry was starting to be installed. Um that is a look in the office and it's actually a look out of
051two doors. One will be in the secure uh vestibule and the other on the left side will be into the hallway um into the actual school area. Again, that's another view of that same entry into the hallway that takes you down the office. Just another room view. And then this is the new front entrance. All new concrete. And if you can kind of see, there's a an L that is now concrete that goes from the main entrance into the conference room. >> [clears throat] >> more of a gentle scope. Yeah. And then this is the patio that used to be outside the kindergarten classroom that will now be um outside our one of our preschool rooms. Looks looks quite nice. This another view of that. So work is is coming along at most lawn at
052the middle school high school. again pictures. Um, this is just makes me so happy. This is our walk-in in our freezer. Almost the size of our current kitchen. [laughter] Um, this is a view of the um weight room, the fitness room. Gymnasium. Yeah. Again, another view, different angle of the new gymnasium. [gasps] Hi. Hi. >> This is the locker. >> Locker room. >> The locker room. >> It is the locker room. So, what you don't have a picture, what you can't see is on the back side kind of behind that gray tool cabinet is the entrance to the bathrooms, the exterior bathrooms. Um, >> I think it's another lose track of where you are. This is the mechanical room in that in that room. >> So, uh, >> and that external entrance to those bathrooms
053is going to make it so much easier for the track. Oh, absolutely. And and we can secure our building. Yeah. [clears throat] And still give people proper access to a bathroom. >> That's great. >> Um, so outside here where you see those boards, that was when they were pouring the pad for our chillers. I can tell you that all that's already done and they're already moved. So, um, what I will do though is have, uh, Karina did a put on our website. We have some drone footage. It's really hard to show in here and it's about 6 minutes long, but you can see the whole um, building. Beautiful. Um, so that is the facilities. um some images. I will say the goal is to do the first move here somewhere around winter break early January
054meaning that primary hallway we will bring um that will be ready and then um in theory this will be ready. So then we'll do a switch to the modulars and we can work on phase three which is the library, the fifth and sixth grade classrooms. Um you know this week we've had some construction related closures and those long for a day because of heat. Long story. The the new boilers can be hooked up, but the old not to the old pipes because they weren't working. And that will feed heat in part of this area in the phase 3 area. So, we haven't figured that out. That's why if you drive down Limestone, you'll see some kind of plastic tents that are enclosing the heaters that are piped into those classrooms. Um, it's working now, but
055I can tell you it is not a permanent fix because when the temperature drops again, they freeze up. So, we are working on that. But I think this has been toasty. >> It's been nice. >> So, um, that was at this this site just today at Ben High School. Um there was no no classes, no no one present on campus because of a plumbing um issue that was related to the fact that we did work in October and something happened because the drones that we have the original buildings did not identify as pipe. So fast forward 4 weeks, our old plumbing finally said we can't take it anymore and so we had to do that fix and there were no um restrooms available in our kitchen service. That has been corrected. All is well and
056and you have served any questions about any of that. I just want to thank you all for your patience and everything. Um I know [laughter] it's been a stressful week though. Yes, it is never an easy decision to not have school. What primary factor is safety? So, we don't go to school when we do not have water or heat or bathrooms. Are there any latent issues with like order or noise or >> um there was an issue with noise with the first potential solution for heat here which is why we went to the second um but I don't think that anybody's mentioned any of that to date >> and just the finance update we are and I guess this is also a progress update where are at roughly the 50% point. Um, as far as
057how far along in construction we are, um, they're both in the 40% completion. Um, and then we are still on budget as well. >> Thank you. Thank you both. And yes, it's moving, isn't it? See a roof on that gymnasium. That's something else. It's moving. >> Yeah. to to talk about moving um at the end of July we had spent 10 million and since July we have spent 14 million so those are the rough numbers but that is the you know it's a lot of planning planning planning planning and then it all happens right >> yeah I was just going to say how visible it is atom and how much of a new look and new page it That's when you put a new roof and then you put new windows and then you have
058a new pathway and it's all accessible. This is I know I get very excited about that but it's looking as long as you're looking like a thousand bucks and I haven't been enough at the middle school to to see that but I can tell that it's going to be amazing in the spring when you'll be able to access the primary gym. >> Thank you. Uh, is there any time for bandage? Yes. Right now, um, we hope to begin school, um, at the middle school high school site in the new building, um, at Mills Lawn. Um, phase three will not be complete. So the modulars will be gone except for the module we own. We need that and we will um Mrs. Huber and his husband have come up with a plan to really fit everybody
059in this hallway and primary hallway. Not ideal. Um kitchen service will have to come from the high school but again beginning of October. So we are working on our current school calendars right now. We've had one meeting uh the next is next week to really try and build in in October uh 5 day period which would encompass a weekend to allow for move into because it will be reshuffling of all of these rooms. Um it is it is like a very complicated um puzzle. So that's where we are right now. Barring any unforeseen issues. Thank you. I will stay with Dr. Holden and the superintendent's report. >> Okay. Thank you. Um my report has two parts. The first is about um special ed in our federal funding. And so this actually came from board member
060bouquet who who asked do we have we seen a decrease in our federal funding because of what's happened in in DC. Um and and the answer to that really is no. Not yet. Um and you have a chart start with an appropriations chart. So that will tell you how um the money flows to us. Um and then on on page two of the report, you can really see kind of where we ended last year, um the proposal from the president, then the Senate's proposal and the House proposal. Um but basically, um we are okay right now. We we have received our federal funds. But all of this is there's a big question mark around all of this because there's a big question mark around what's going to happen to the US Department of Education and
061how services it provides and monitoring it provides how that's going to be distributed to other departments in the federal government. Um, for example, there's been talk that um the office of special education will go to health and human services. There's been talk that um something else is going to uh another department. Again, it's all up in the air. The key thing for us is we received our money. Um, and at the federal programs conference in October that both Donna Fen and Megan Winston went to, um, we were told that FY27 is going to look probably similar and then after that it is a big question mark. Um, I've included on here some some language down below this uh this chart some language about how elimination of the department of education does not occur with the
062words I am eliminating the department of education. Um really it takes some congressional action. Um, so we're not there yet. The laws that we find that the Department of Education helps monitor, so IDA, um, ESCA, all of that again because the that is law, that doesn't go away either when the Department of Education is dissolved. So, um, you know, it's kind of a wait and see. And so, right now, we are just going to not let this um get into get in the way of kind of the work that that we have to do. Um, I do want to say and then with compliance, our compliance measures continue as they have in the past. Um, so the question about Medicaid, I I did ask since um we are one of the school districts that are
063small and so we don't get Medicaid funding and we check every few years because it has to be processed through a third party vendor. So um it it's not in our best interest at this point to do that. But we do check regularly. Sure. So questions about that? You know, I'm I'm just thankful that you put all this together. I know that I sent you 10 questions [laughter] and I appreciated the the foress of it. So if I summarize is that we got the budget that we're working on. We are continuing with the compliance to the law. And so to the dayto-day activities that concerns our students that are eligible for special education, there is no change. It should be happening this year or next year but the main thing. Thank you. >> Yeah. And
064if changes happened we we would get worried about that next year as they prepare for the change we would need from the community and the families. Correct. >> Yeah. And and as far as like the budget for this um the grants that we get from the federal government, it's similar to the state is that you know we always have a question mark at the end of the state's budget by um the second part of my update really is about legislation and I'm I'm pretty committed to reporting to you about this at every meeting. Um, again, kind of like our construction pictures, this has probably changed and and I am not going to read all of these for you, but I I suggest that you look and I ask the public that you look at these
065um bills that are that are pending and just pay attention. Some of them are kind of about school and academics. many are about school funding and taxes. And then there's a there's a third category that I call what is this things that just why are why are schools doing this? Um and and whether that's about um some type of um you know the success measure or it could be about um let me see there's um some about my thought what what is this? I don't know you will know when you see it. Um, >> no, now that I said that, I find it just things that that schools should not be in the business of doing [laughter] 486. >> House Bill 486. Uh, oh well, teaching of the First Amendment, uh, the Charlie Kurt American
066Heritage Act, that would be one of them. Um, but there's just a whole bunch. Some won't go anywhere, some will. It's the key is that we have to pay attention. So, as I get more updated information, um also Alyssa's law, which is whereverable panic alerts, um as I get more updated information, I will share that with the board um each month. So, that was my >> Yeah. Thank you. So I know here you've highlighted 26 bills. I know that there are a lot more happening and I think that the board should think about a strategy here on how to take action on that work because it's amazing that we have narrow down our focus on 26 but we know that we cannot act on 26. I do believe that it's a duty of a board
067and to advocate and to inform our legislature. The question is how do we target what we need to target? So there are different ways to do this, right? One way is to look at the ones that are pending. Uh the one that are pending, for instance, the governor's desk. So we have HB129. We've already sent a presentation about that one. Uh maybe we want to target some that have had more than two and then that's a time for us to send our uh our opinion and and to inform our legislature on how this will be impacting us. But I do really encourage this board to to come up with a strategy. Maybe we want to have together two communication performing so that we can keep that advocating on behalf of our district. I don't think
068that this should be the end of our process here. I do believe that Dr. Holden has done a lot of work for you here and we need to take it to the next level. So do you have any thoughts on how you want to proceed here and how we advocate on behalf of our schools? Let's open up uh conversation. So I think the tools for communicating as board members of course are are restricted by sunshine loss. Uh so chance for us to all five speak is tonight. >> And I believe we should for a bit now. we can always refer it to a committee of two to kind of be in charge of preparing preparing the draft kind of the work that you were talking about. Uh or we can have uh the superintendent, I'm
069just kind of brainstorming here. Um have the superintendent uh direct the the the president or vice president or an appointed individual um to to kind of take lead that effort and maybe distribute the work evenly among the five board members. Um those are two ideas I have. >> It it might be an idea. Um so there's when the uh um new board says is it one of the um one of the roses um the legislative layout is on is it we might consider it the board might consider sitting too on that. So you know it's not all falling on one person. This is this is a lot that's coming down and it it definitely has impacting um local policy. So it it seems to me it might be helpful to um divide up some of
070the labor, you know, again amongst the officers on the board, but also um uh to split the the um preliminary work among me. >> Okay. So that I I that makes a lot of sense. Amy, and you've been doing this job, Dorothy, what are your thoughts? >> Yeah, exactly. I completely agree. I've done that for four years and this is becoming so much and it it's too much for one board member. I do believe that in view of what's coming down, it would be good to have one communication that targets funding public education and one that targets the ways in which public schools are mandated to be teaching for instance history and very so one is about funding, one is about the uh the sprinkle that is put on. So that would that would be
071a I think a logical division. Would you agree Dr. Holton or Okay. So I'd say the second category has to be is much broader than that. I mean it's there's there's funding and there's affecting global policy. So we also have a person who sits in policy. One one thing that it just might be in your mind is that those two those two board members you know the anticipation is that they'll work closely with each other now. Um so you have a person who's you know the person who's traditionally been the the legislative leaison um u may focus on funding issues and then the person whose policy you know working very closely with that person uh teasing out things that maybe more directly um affect local policy. >> We have two board members that are serving
072on the policy committee. I believe that you're one of them >> rotating but yeah >> two of us and so so what I'm hearing is one on funding because of course that has a lot of this legislation is in that area and one on everything else that might be the strike uh and that would intersect like the legisl I I'll be the delegate for this the district at the Ohio School Board Association meeting this coming weekend. Um but there's also an alternate delegate. Maybe there are ways we can find synergies but everything doesn't have to match up. I think as long as we have a distribution of work and make sure that not one single member is applicable [clears throat] that and and that we we persevere in our advocacy on behalf of the district
073outside of our community as well because this is becoming a vital person, >> right? And can I ask what has been your sense of the response from the representatives? you have been I I have to you know cap off to you really been working hard at this. I know you've sent many letters and talk to Senator Kayla >> I don't know how to say that >> but I cannot tell that I've got a response at all or a response that was satisfying. The issue, the way that I look at it is that not engaging is not an option. And so I think it will be about kicking, talking and being loud because as we do this and make form our legislature about how their decision is related back to us. This is also our opportunity
074to keep our voters in this community a praise of what's happening so that they can make the most educated vote they can when it's time to enter the ballot. I will say you before the last vote I contacted um all three of our legislators and that would be Senator Kaylor uh Representative Dean and actually Representative Lampton Representative Dean really represents Yell Springs and I did get a both a phone call and an email response from um someone in Representative Dean's office. So, I was appreciative of that. Not sure how how far I've been. And tomorrow, uh, tomorrow morning at my superintendent meeting, the Green County Superintendent will be meeting Saturday. >> So, which dialogues are happening. I'm glad it didn't just land once a vacuum. >> Why did you say that? I just [laughter] >>
075Which topic are you going to be discussing? Do you know? the revisions to House Bill 120. >> Yeah. And I just want to say that um you know while I'm there certainly I I'm in Columbus a lot these days um there's a school and I'm going to be going to part time next year and I would be very happy to remain engaged on this especially Facebook if so um I would welcome I would encourage the board to use I plan on being involved in um uh in approach development effort um at the state level. So uh um so I I intend to remain engaged and and I do run into people who are you know are legislators and [clears throat] so just just even know I have a couple of things to say to them
076I think. So, uh, uh, this is of course up to the up to the new board of how they want to use resources that they have in town, but I'm I'm there frequently and I'm happy to. >> Thank you, Amy. And and that brings up to how the new board could take up the issue of how to um include community efforts to try to strengthen any kind of lobbying effort or any kind of amplify any kind of voice from this district uh to serve the school. But I think we're off to at least a good start. Thanks for bringing that to our attention that we will move that legislative liaison position from one to two and um before Dorothy we'll sit down and kind of map out what that looks like also with communication with
077you Dr. Holden and just kind of get a sense of what that new relationship would look like us so that we can continue to keep the pressure on and also continue the work that George has been doing. Dr. Day has been keeping us informed both behalf and [clears throat] I just I I just have a question though. There are these weird bills like the the human trafficking screening and >> University of Toledo where you have to use their tool and you report back to them and they get money. >> Yes, that one. >> That one and then the some of the DI stuff and what [laughter] kind of burden is this going to put on staff and teachers? Tremendous. >> Okay. There are so many things and I almost when I was creating this I
078almost put it in a chart that said you know this has nothing to do with school but this is going to really impact us. I mean, at some point we we can't do it all. You know, we can't have a moment of silence. We can't teach about American heritage. Um, we can't do surveys about human drug trafficking and still have 90 minutes of a reading block a day. And then there's an increase in recess. It's like there's just no way. Absolutely not. >> And the the one about um prohibiting public school personnel from asking students to use a different name or pronoun. >> Yeah. So married teachers, how how would they address teachers who change their name? You know, >> I was actually targeting this one as to write to prepare a draft for next
079month. hopefully identity still because I believe that this one specifically impacts our community and also at large Ohio and that we should we should voice the impact we should explain the impact about it maybe I I won't make that I won't do that >> thank you the other thing on my update is just I have given you the the minutes to the business advisory council meeting in October and the actual presentation. Uh all districts are required to um have a business advisory council. We do that um in partnership with the Green County ESC um and um Joy Fiola attends all of our BAC meets. Should we cons them up differently based on so that's that's why they're not making any we can approve the clump of them if you want right >> no you you
080vote on each one >> each one yeah >> why don't we dive Thank you. Okay. >> Right. Okay. So, we'll need we are now moving to item five, board policies. Do I have a motion? >> I make a motion that we approve the second board number one as attached. >> I second. [clears throat] Is there any discussion on these policies? This is the second reading. Just a second reading from the first uh meeting last month, right? >> Have there been any changes? Okay. So, we went through them pretty thoroughly. Any questions or comments from board members? >> Magnus, >> yes. >> Motion passes 5 to zero. >> Moving to 5.2. to approve second reading of non-discrimination board policies from column 44. >> I make a motion that we approve the second reading reading of non
081discrimination board policies. Any comments? Same from last month. Okay. Any questions, comments from the board? >> Okay. Can you take a vote? >> Yes. >> Bailey. >> Yes. >> Okay. >> Yes. Yes. >> Magnus. >> Yes. Motion passes. 5.0. >> 5.3. Second reading of revised board policy 3213. Is there a motion? >> I move that we approve the second reading of revised board policy 3213. >> I second. It's just one policy. Same also from last month. >> Yeah. Okay. Any questions or comments? Seeing none. >> Anyone? >> Yes. Okay. >> Yes. >> Hling. >> Yes. >> Magnus. >> Yes. >> Honor. >> Yes. >> Motion passes. 5 to zero. >> So 5.4. First reading of revised board policies 2460. >> I move that we approve the first reading of revised board policies 2460.04 and 2460.
08203. I believe that 04 should be 01 heard that chat. >> Oh yeah yeah yeah you're right. Um so I so just quickly I move that we approve the first street by board policies 2460.1 and policy 2460. >> Second I second Dr. Well, these are two policies that have minor revisions. They were not so minor that we could call them technical corrections and just move on, but they both deal with independent evaluations. And so changes you will see are what's the maximum we will allow for the cost of an independent evaluation. How what's the distance um for evaluations? I think another is about the uh school psychologist um role in the evaluations uh independent evaluation cost based upon what type of evaluation is those types of changes. Did you say they just I I noticed
083they've all gone up because that just reflecting costation. >> What went down is the timeline that the school district has to >> from 90 to 60 days. >> Um and and this uh these costs have not been revised for a while since 2016. So this is why >> I do not have any question. >> Okay. Do I have a motion? >> Yes. >> Magnus? >> Yes. >> Conor? >> Yes. >> Bailey? >> Yes. >> Motion passes 5 to zero. >> Then the last one 5.5 first reading of transportation policies. >> I move that we approve the first reading of transportation. I second. >> This is a new um policy packet from Neola based upon changes in the law. So I think there's five policies, five or six policies. They really revolve around a couple themes.
084One is the um background checks. Excuse me. Not background checks, >> training, drug testing. >> Drug testing, random drug testing. We all we already have to do that with our bus drivers. Now it's with those drivers who may drive the van. Um so that's a change in the policy. Another is um things like do we allow food on the bus on uh non-outine trips? Think [laughter] the track teams out at night. They're coming back at 10:30. Nobody's had dinner, things like that. Um there are some changes we did not take about nine passenger vans and 12 passenger vans. Um nothing um concerning just so that we are aligned with them all. >> Do we have passenger events? >> We do. And where? Well, which activities? >> Everything. >> Running kids out to the career center,
085running kids to an alternative location u outdoor advantage in Belro. um sports >> small school treasuration. acceleration. But another option was do we want if we have 18y old employees do we want to allow employees to drive our vehicles when the option was not taken 21 to drive our vehicles. Um it's a lot of responsibility. >> Thank you. Any other questions or comments? >> Yes. Honor, >> yes. >> Bailey, >> yes. >> Okay. >> Yes. >> Motion passes five to zero. >> Thank you. So now moving on to number six of open consent calendar on administrative items. >> I move that we open the administrative consent calendar. >> Second. >> Two items board. one is the um approval of the rental agreement that with the ESC for that you know that modular unit they have
086close to our track. Um and then the other is verification that we do adhere to um nutrition standards in our food service program. I also have 6.4 for Google. >> So, it's okay. Let's take a vote. >> Magnus, >> yes. >> Conor, >> yes. >> Bailey, >> Yes. Motion passes. 5 to zero. >> Moving on to the financial consent calendar. Is there a motion to open the calendar? I heard that we open the financial consent calendar. >> I still >> Okay. Um there is the September finance report and then some student activity budget and purpose statements as well. I believe that's the last of those rep they were on. So um class of 2025 207 and then the United Student Society we are a little bit ahead on expected teachers and also on revenues but
087more on um on our expenditures for the September. So um if you want to I I think the if you'll go ahead and open non finance report and then I think the best place to notice is if you will go down to the line drafts um revenues um property taxes are a little bit higher than um we had budgeted for um not significant but [laughter] just a little bit higher which is in line with the way that we we do our estimates. Um and then the expenditures if you will go down um one more um and then this is also shown in the um budget actuals but the supplies and capital outlay um are the two areas that are coming in relatively high for this time of year. capital outlay. I would say these are
088a lot of times um items that they actually do end up being supplies but as they are something that I think should be inventory like technology items um I have coded this capital outlay and then whether or not we actually capitalize on them they're worth $5,000 individually we look at later. Um and then supplies we are up um this year that is due uh a lot of it is due to a grant that we received last year. So we received the money last year from the community foundation and then um teachers were all able to put in um requisitions to have purchase orders and buy um I believe it was $400 a teacher. So, um that is the explanation of of why we we have purchased a lot more supplies this year than we normally
089do at this time of year. Um and there's not the offsetting revenue or for or the additional supplies that came in at the end of last fiscal year was spent at the beginning of the school year. So everybody there's a push of putting those in um in the end of August, beginning of September and really almost everybody is is sort of done with that. So we should see the supplies die back down. It's just ahead of where we normally are this time of year. >> What about our technology specifically the students laptops? Uh those are being used for like three years. Is that what I'm saying? So, how do we stagger that to and how do we activate that from a budget in the budget? >> The tech coordinator has a schedule. >> Yeah. >>
090And so that allows us not to have to purchase >> multiple grade levels at one time. >> Yeah. It's about four to five years. >> Four years. It it is. I was just wondering if you can comment on um I mean you've been commenting on it in previous meetings, but we're still tracking a a revenue expense kind of gap if in the budget column between for the entire year 2025 and 26 with total revenues at 1446 and total re expenditures at about 1495. So, >> um, so scroll back up to the budget versus actuals and go to the, um, keep going up. >> Um, okay. Yeah. Sorry, I got to see this top. >> Yeah, it's for it's the one that >> pretty much one more time. one more time please. >> Okay. So I
091have added a um this column in there um but I I just added it to the printing that shows um our target in the difference got cut off there. Um [clears throat] but overall if you look at it the um revenues we are you know less than two and a half% off. Um and this tracks where we are through the year. So um it includes there's there's three budget vers actuals. There's just for the month of September 3 months and then this looks at the total year. Um so we're less than 2 and a half% off on revenues and expenditures um in total were less than 3 and a half% off. Um and then as far as just so um both of those are within what I would consider a pretty good margin there 5%.
092Um there might be some categories I think we just discussed capital outlay. Um a lot of those are probably really supply items. They're just coded as capital outlay so that we review them at the end of the year. um and you talked about why supplies were particularly high for this time of year. So, um overall I would say like we're still budget wise pretty accurate. Um and then we normally do um our adjustments to our budget if something extraordinary comes up, but often we have budget adjustments in like the January time frame. And then of course also uh June is the only time that we we generally adjust the general fun budget or all the budgets to what actual expenditure. >> And you're not seeing any impacts from the income tax revenue that has to
093go to fund the bond for the construction. >> That's that's tracking on that's on track as well. >> Yes. >> Great. is the maintenance issues of the last couple of days. Is that going to have an impact, you know, budget? >> Are you talking about at the high school? >> Yeah. >> That that would be it's going to come under construction. So, it's not really something that's going to show up on most of >> it's not going to show maintenance. >> Um, no, that is it is my understanding that the the issues in the high schools today were a construction issue. So, um, can't say that it won't impact construction and we are on budget, but change orders are rapidly happening. Um, and it there's things discovered throughout the construction process. Um, one of the
094the the walkway that we have out here at London now, um, that's new and beautiful and wonderful. Um, [clears throat] underneath of that, we had a discovery of a bunch of additional asphalt that they had no idea was there until they removed the the old concrete and then they're like, "Do you know you have asphalt underneath your concrete?" And we had like, "No." And they were like, "Okay, we can pave over, but really you should you should dig it up." So, we did the right thing. We took it off. like those those are the kinds of um budget adjustments we have with construction and also finding out that you have a sewage line that isn't on any of your drawings. Um it would it be possible to like maybe have a quick update on where
095we are with our um contingency funds next school board meeting in December. >> Um yeah or or you can call me and set up. I have a one more question. I got several community members that asked me they were concerned about access to food in the community and uh they wanted to know if there was significant launch debt and those people were more they were interested knowing refugee money to support. So I'm looking at this and I see that in the ticket to launch fund is almost $1,200. In the lunchroom fund there is $21,000. But I know that those uh the lunch debt is not checked every month. It happens twice a year, right? And that's when we I can't >> So we've been doing our transfers at the end of the year. Um we've
096looked at it in January before. Uh we've talked about this before. On any given day of every school year, there's lunch. Yeah. And and based on how families Now, we also if anybody's really struggling, um I would encourage them if they haven't already to fill out our free and reduce lunch form. Um actually, you know, every some people think they they don't qualify. The the standards are actually pretty high. So, um if you're in question at all, fill out the form and see what happens. that you may not get free lunch, but you could get reduced lunch. So, um, those units that are really struggling, if you haven't filled those forms out, I would say please fill those forms out. It's been a lot better since we've gone to >> final forms, >> final form.
097So, you know, if you have three kids, you don't have to fill out three forms. You fill out one one form. Um [clears throat] but >> for people who want to see sports >> it they can always um give to the take a kid to lunch and then um yeah we have been fortunate enough to be able to use that over the past several years to give everybody a clean slate um at the beginning of the school year um wipe out all lunch. Um but it is you know on any given day there is going to be lunch debt and it a lot of times it's just the way that families operate their budgets. We don't get a notification. >> I mean I notification [laughter] because Mr. tell my kid like it's time to get
098a notification. [clears throat] >> So So it's very dependent on how families do their budget. You have parents that are like, "Hey, I put $100 on there at the beginning of every month." And they get to the end of the school year, they have like $300 on their account. Then you have other families that are like, "Oh, I haven't paid for lunch in 4 months. I'm probably negative." And it it's not necessarily lunch balances aren't necessarily a reflection of me um on any given day. Now, that is why it's nice to do it at the end of the year and get a really fresh sleep because those are probably the people that are struggling the most. Um [clears throat] >> so what I'm hearing is I talked to Dr. told me about this earlier this
099week and I'm really impressed with how much schools are doing, at least our school district is doing to help families and make sure our kids are fed. And what I'm hearing is that even parents uh in the school system, anyone anyone can give to the take a kid to lunch program and that is used just to cover any kind of deficit uh and that that may arise and may be accumulated by the end of the year. And you just contact the board, the school board, the school board, the board, the board office, the the district office. >> They can contact the the district office or I don't have a problem state. If you send a check to the board of education, 888 South A Street, Sweet 106. It's very important. Um, and there's a check
100that says take a kid to lunch on it. Um, that's where it's going to go. So 88 Street Sweet 106 take a kind program. >> Yeah. And there was also >> that used to be out there. >> Yeah. A lot of the other needs have to do with um supporting kids that are in other programs. Um so occasionally there are things that are sort of paid to play here. Um and we have had people that have given to those programs as well. So sh and yeah that generosity is appreciated. Families are facing some hard hard times can continue. So the district of really going extra behind to make sure those kids are served. >> I know that the snow day surprised me. Um you know was sometimes we get [laughter] coke drivers and things like
101that. So if there's a need there, you know, we can participate. >> Save your shoes. Save your shoes. Save your shoes. But also the P is going to make an effort in finding boots for elementary kids. So if you have winter boots um that your kids have outrun, please uh set them aside. Also, Winterfest, that's when I just on our website yschools.org If you go to the drop-own menu for family resources, there is a link for community resources and food support. So, um, please check that out. Thank you. It's quite good. Um, okay. So, second financial report item. >> Um, yes, that is the student activity budget and purpose statements. Um thank you for the surprising um >> yeah and it's just the final approval but the the last group >> okay thank you to
102take the vote >> yes >> okay >> yes [laughter] >> yes >> motion passes 5 to zero >> so point number eight uh consent calendar from third personnel. Do I have a motion to open the consent calendar? >> I have a motion that we open the personal consent calendar. >> There are five uh personal schedules for you to approve tonight. All pretty standard. You have a retirement in December. That is my record for so >> She will be missed. Yeah, I think that as a board we might want to extend our thanks uh for all the good work that she's done as well. She all the work she has done just to bring joy to the school and the classroom and everyone that interacts with her. Okay, take a vote. >> Yes. >> Magnus, >>
103yes. >> Motion passes 5 to zero. Okay. So that's the end of the business of the board. That's family movement 2.9 board communication. I'll ask Dr. Holden to give the ISPC report. >> I um have a report uh I summarized October and November. Um, I will say everyone should be receiving a postcard about a community meeting on November [cough and clears throat] 18th. Um, so I would encourage the community to attend about the property at Zenia and Short Street, but that was the the bulk of the meetings. Thank you. >> Moving on to 9.2 village of Springs. >> Um, so I talked with Chief Page about safe storage of guns and trying to uh have a a uh educational program in the village and in the district. Um she put together a threeminute educational video.
104>> Um couple of our staff are in it. There's another member of the um police department. It's very nice. Oh, there's a high school student also in it. Um they're planning to put that up on channel 5 and other venues of the village. And uh she also took a onepageformational page um which we got from another organization uh and she made it into a an educational piece from the PD. Um, so I guess the question is how we get the information out um, beyond what she's doing and I don't know any superintendent was what you were intending in that regard but there was also the idea of the YS news um, you know doing an educational piece in the newspaper And and then I had wondered about like a table in downtown if there's an
105interesting map with those folks that would volunteer for that um that would have the um informationational the information sheet on it, but also uh the PD is giving away locks and so those could be on the table um just talking trying to make more visible to the larger community as well as the school district the video was uh shared on the YSB page. I seen it last week. It's been great. >> Um so I think it's also about us amplifying it and making sure that it wishes also beyond the schools. I believe it's on now trying to get it out there that people know what's can be found in these these spaces. the PTO lead another group that that's a good ide I'll make sure that you guys see the video and also share your
106own network. Is there any appropriate way for high school kids especially to address the issue of gun safety? >> What are you thinking? So, well, just like we addressed like all kinds of like public safety concerns, whether it be um smoking or safe driving or you know, biking safely if this could be that. >> Yeah, I I would have to think where it fits. I mean, there's a like a peace officer training that's required in a class and it may fit in there. So, I would just have to think about where it fits most meaningfully. >> Yeah. understanding that they might take that information to a relative. >> Right. >> Well, thanks Judith. I know you've been working on that for a long time with Chief Burge and it's come together. Should be a possible
107work. >> Yes. Thank you, Chief Burge. I look forward to seeing video and Dr. Holden and M. Winstone is also Oh, fantastic. Good luck to straight away. Well, good. The transportation committee. Yeah. So, I provided the latest to finalize meeting notes that we have, but what I want to talk about tonight has several topics. Um, one uh Sarah, if you can provide the flyer about that Green County Public Health uh community event that will be at the library next Wednesday from 12:30 to 2. This is part of a uh an effort that they do to do a survey into community focus group on topics that include active transportation and access to healthy food. So, if you want to share your uh situation or opinion on that, make sure to go on Wednesday at the public
108library from 12:30 to 2 to participate to those uh feedback sessions. This will help green county public health advocates for uh what we need in our community. And um in terms of the active transportation committee, we are currently working on two deadlines. One is on December 1st. uh that's a current deadline to get a plan development assistance from BOD to write or to revise the active transportation plan. And the second one is a a safe rout to school grant application that will be due in early March 2026. If you remember that is helping our construction project by if you bring that um that grant it will help us pay for the sidewalk on the road but also for covered bike racks that if you remember that will grant us a lead certification point. So we
109want to make sure that we stay on top of that and uh the issue that is happening with the active transportation uh group is that four of us are stepping off for various reasons. So we had a big conversation in our last meeting on how we're going to maintain the moment momentum at the state on top of those two deadlines that are coming up. Uh I've invited um uh the new uh board member Alex to come and Kim Rer has been coming to the meeting. So I'm glad that at least um someone will be there and we'll be ready to take on where I'm going to be stepping up. Um what else? Yes, I wanted to bring up the food resources on uh the school's web page and also that was inhibited in the white
110in the Yellow Springs news article and I also wanted to bring up the Yellow Springs Community Foundation food relief fund as an Auburn Avenue to support access to food but it's connected to active transportation in town. Um, if people don't know, if they go to the YCF offices, they can ask for coupon to shop at Toms and they can also have access to the YCF food pantry that they have in their basement at the moment. We have been um looking forward to participating to the Ruby Bridges Walk to School Day tomorrow. This will be the second year that we do this. Last year we were the only school in the county to celebrate moving bridges and the disegregation of public schools and we had a massive turnout last year with more than a 100 kids
111but it was really heartwarming. So, I'm very much looking forward to tomorrow morning and I would invite people to not arrive at 7:30 because it's going to be >> Oh, it's great. >> We had hot chocolate. It's quite nice. We bring it up because we enjoyed it last year. So, we'll enjoy it this year. >> Then the PTA is providing the hot chocolate tomorrow morning. And I want to acknowledge uh the event that is really thanks to Megan Winston and Dr. Quinn Mazia Sabiski. They are the ones that organize it and it's a great example of collaboration between college and the schools. Thank you. Okay. Legislative report. Yes. Um so um Dr. holder provided us with a pretty good written update on that. I just wanted to mention that 17% of all schools in Ohio
112have a levy this month on the ballot and then half of the schools that had a levy are with a soio economically disadvantaged population. So we're really seeing the schools in Ohio with the most disadvantaged economically population struggling for funding and a third of a school that is failed. So I'm just just giving a snapshot of what the funding situation is in Ohio and how we and um that's all I wanted to get back. It was interesting. I was also reading the um materials and it it said that you know a third failing is is hard you know for school funding. On the other hand I think they expected more because they were saying also that the number of levies that passed show that there's not as much fatigue. So the property the school ladies
113in the past most of them were renewable and uh the one that fell are predominantly asking for money. Thank you for that. Continuing on kind of a legislative theme 9.5 the USDA capital conference delegate assembly discussion. So the capital conference is this weekend and I look forward to attending as a delegate. I met with Dr. Holden. We went through all of the issues and marked yes and marked no uh appropriately. Keep it aligning with the school's goals, the district goals and and mission values. And you've discussed the three competing resolution between Berea City Fort local and this is a word by word meeting. >> We did we did and and to just to recap there's three different school districts. One is proposing a reading BIA that aligns with how we would like to see that
114legislation go forward and the other two are focusing on a on language that is not inclusive and so I I know which one to vote for, which one to vote against. >> Yes. These were these were laid out additions, right? >> Yes. >> Right. Um and it just reflects that there are a lot of diversity and opinion among the school boards in the state of Ohio. Yes. Broadly. >> Okay. Um the board representative to the Green County Career Center, Dr. Holden, you spoke with our current representative. Do you want to fill us in? So, the board has to um pass a resolution next month to name um the board's representative to the Green County Career Center board. Currently, that has been Steve McQueen. I do know he has interest in continuing. So, um it could
115be a very easy decision for the board. And I know the career center has valued Steve's presence on the board. So >> I was Steve yesterday and um what Dr. just said, I guess he would like to continue. Should we agree as a board want to represent um our district there? um also pending his new role um as mayor um that it doesn't take up too much of his time um they can balance both roles. Um so it's a it's a one-year commitment. So it's a three year commitment. So if if after the first year we found it was too much, we would have to find a new place. >> You can always you can always find like a replacement if the need comes or I've been through the experience where somebody moved in the
116middle of their service. They moved out of the district and so they were no longer I I would say I've seen it built by board members. I've seen it built by non board members. Let's see. Has been a board member and is now a non board member and now mayor will be mayor in January. Okay. So, this is something we'll vote on in December. Just a heads up. Okay. Good. Other board member announcements. Do I have a motion to adjourn? >> I so move. Second. All those in favor say I. I. >> All opposed. Meeting is ajourned. >> I know not. >> Third grade poetry.