Board of Education August 14, 2025

001It's 7 o'clock. Welcome to the Thursday, August 14th regular board meeting for the Yellow Springs School District. It's exciting meeting today as we hear about the construction project mainly. Um, but there are a number of of uh things on the agenda today. Uh, so Jay, could you call the order? >> Himling, >> yes. >> Magnus, >> Chris, >> yes. Bailey >> here. >> Okay. >> Here. >> We have a quorum. >> Thank you. >> I don't know if they can hear you on your microphone. Okay. Are there any changes to the agenda? Okay. Seeing none, um do I have a motion to approve the minutes? >> I move. >> Second. Any discussion about the agenda changes? Okay, go ahead and call the >> Magnus. >> Yes. >> Conor, >> yes. >> Bailey, >> yes. >>

002Bouquet, >> yes. >> Himling, >> yes. >> Motion passes five to zero. >> Yes. Thank you. So, moving right along. Uh, we're at the community comments section. Is there anyone who wishes to make a community comment? We don't have communications. >> I don't see no communications. >> Why did one person >> that one person only. Hi, I'm April Warden, a local resident, and I'm on the leadership team of the local LGBTQ IA2S plus support group, and I'm here tonight to uh just announce our next meeting, which is September 6th, and the program that we have planned for that, which is um to have Leanne Fulford from the gym project present. And so our format is we have a 30 minute presentation at the beginning and then we break into a youth le group and 18

003up support group. Uh Ian as I said she's the leader of the nonprofit organization the gem project and their goal is to decrease suicide through peerto-peer support. So part of the program they offer is an art contest and the art contest is focused for through middle and high school students and it's focused on decreasing loneliness and increasing the sense of belong. So she'll be speaking there first and as I said we'll have breakout sessions after that and of course so please come. We don't usually announce the location of the event but we are at the special center this time which is an unusual location. So we want people to know that it starts. >> Thank you. >> Okay, let's move to administrative reports. Long first. >> All right. Got a couple little butterflies. >> Yes.

004Um, so I just wanted to touch base to some over the summer. The building as you see is coming along nicely. A huge thank you to the entire custodial crew. They've been doing their best to keep that mess at bay and that is not an easy thing to do. The other thing I was going to show you our office to tour our office where there's four of us sharing right now. Um, we're working at perfect harmony there in the music room. And um, you know, just a reminder if anybody's watching that the temporary front doors are what people usually refer to as the gymnasium doors. And then um just reporting on the staff because I turned this in before our um big trainings this week, but over the summer I set up some kind of

005open house time for staff to meet with me and 27 different staff members to get to know each other and it was just lovely and a wonderful way to welcome the community. And then last but not least, um some stuff coming up. We um we spent the last two days working on the project based learning and so there's the kaleidoscope and hopefully we're going to see a lot of that and some really inventive really exciting projects. Um in September we have our student start with hello week again focus on that inclusion and belonging and then there's one more oh and the bike class is going to start with so so excited for that. That's all. Thank you, Becca. And I I also want to extend a welcome uh to this table to to the board

006meeting and uh just so exciting to have you on board and I'm glad to hear that you are welcomed by the community and the staff and will be by the students. So wonderful. Thank you so much. >> Yes. >> Hey, I've got I got a question for you. Um, Megan had I know been working on this question of possible swim classes for the second grade. I don't know. I I was curious where that's at at the that was going to be at the Yen possibly. >> So, we do have um theou with the Zeno YMCA. The YMCA will provide everything to the Yellow Springs students. It will be second grade. Emily Berllo, the PE teacher at Nielsan, um has kind of informally been observing at the pool over the summer to make sure that we

007are really um intentional and making sure that we have the correct grade level and talking to her over the last two days. She the second grade will be the best grade level um to offer this opportunity to and we are just trying to figure out what day is going to work the best. It is um a month-long program. Students would go once a week to the Zeno YMCA. Again, they offer the lifeguards. All we have to do is offer transportation and have one staff member there with them. We will probably have more, but that's what the Y requires. Um and I think she is looking to start that once the weather cools down a little bit. And we also talked about how we want it to be closer to the time that they would actually

008be swimming so they could use those skills right away. So it will happen this school year and it will be second grade. >> And I just wanted to say thank you for pursuing that. Uh part of the reason we wanted to see this happen was because of safety uh that students learn to swim. So I think it's super awesome. It might also be a good thing to just kind of reach out to the families that might be involved. Make sure that everybody has the right care. So, because I know that the the um coach, you know, you know, are really helpful, but probably is something that maybe not all families. families will be informed and families will have the option to part for their child to participate in this order for um yes is that

009okay I have a question for our new principal first and um I know that we have open house next week on Wednesday and I think that all the families on needles for tomorrow's announcements but in the class um are we gonna have communications about transportation and how to do the drop off since the configuration is a little different. >> We are I have a letter drafted that will go out tomorrow on the map. Um we get some really helpful bullet points from the transportation committee and um just some other procedures that may change may be different. And I just want to thank the people for the flexibility because drop off and pickup is going to look very different than it has in the past. And it's okay. We're we're gonna we're gonna make it through.

010But yes, tomorrow they should get those um through Parent Square. >> Okay. >> Both the letter and >> Okay. And and just to specify for folks, it's we're talking about the closure of short street until at least October and how that means that for the beginning of a year, the traffic is different. >> Short street and just everybody entrance and exit. Yes. It's going to be more important than ever before that you go procedures and you pull up to be patient and make sure that you're pulling up with your your passenger side. >> Yes. >> On the school side and exhibiting engineering through that passenger side door. And we will have um we've scheduled I' I've talked I met with Chief Burge um and we have lots of extra school staff who's going to be

011on hand those first couple days um especially as we have students trying to navigate their way into these doors and out to a lot. Leave that love on the end. >> And when are the sixth graders on the safety gonna start? >> I don't have an answer to that. I apologize that I >> Okay, we'll learn I guess next weekend we're going to have something. >> I'll have an answer by then. >> Yeah. Thanks. Also back at the end, Terry, uh there was some discussion at our last meeting about the traffic on Dayton Street so that any students who are walking or biking uh from the north side of town crossing at Stafford Street specifically or even High Street, uh that the the traffic there has it people have have seen situations where it seems

012precarious or even perhaps dangerous as commuters try to speed through town to get to work students try to cross that street. Has there been any discussion about that? Are you folks? >> No. I think in Stafford where there's um it's there's not individuals or drivers there. Um so there's only so much we can do as a school. What I would say to all parents is slow down. There will be children walking on bikes being dropped off while we teach them the appropriate gear to wear. That doesn't mean because they are children. So we are the adults and we just need to pay attention to um just that children were back and forth from school. If you drop your child off, don't speed around cars dropping children off. It's it's going to take some coordination. Um

013we did send out um communication earlier that said we would be sending out final communication about drop off and pickup simply because you know our construction project is changing like this and so we wanted to make sure for example at the middle school high school wanted to make sure our parking lot was going to be done. So, um, parents will get communication, but whether it's here for the littles or at the middle school, high school, I just ask that you slow down, allow enough time, um, the next year is is going to take a lot of patience um, and a lot of collaboration on our part. >> Thank you. Any other questions for Becca from the board? >> Okay. >> Well, you know, it's talking about the parking lots. Do we have like a clear

014pathway from especially the middle school high school parking lot to the entrance that students are supposed to take? It's, you know, that's maybe something that we have to kind of like actively sign for. >> So have signs. Again, these signs couldn't go up yet because we're still painting the lot. I believe it's going to be strike this weekend and I'll let um Conger discuss that. Um when parents get communication, there will be maps. You know, we will communicate this. But you're right, board member students have to come in a certain door. So all of that has to be articulated. Yeah, >> we're going to have another situation where the bills when the street opens up again. So that's something that in October when that traffic pattern changes is that you know that situation the pick

015up at the school will change too. may be worthwhile to somehow measure or have our our um police uh department measure if the opening up of Short Street actually makes it more difficult uh or impacts safety in any way. So, if there is an advantage or disadvantage to both layouts. So, thank you, Becca. you'll learn that as you've already discovered that transportation around the Mills Law School has always been a challenge and we'll continue. So, thanks for taking that on >> and it's wonderful to be right in the heart of town, but it has some challenges. >> Yes. >> Okay, Jack. >> All right. Um I really just want to welcome everybody to the new school year. So, so we have really been back at it for a couple weeks um with all of our

016ball teams um in action, volleyball, soccer, cross country practices in full swing. Um I want to begin really by thanking our custodians for the work they've done over the summer to get our buildings ready to go. Um thank the contractors for all the work that happened over the summer, the important things um that needed to get done when uh students and staff were not here. Um, then I want to welcome our staff, our our new staff to the district and welcome our staff back. Um, so we have uh four new teachers in our building and then uh several new uh district level employees that are working primarily in our building. Uh we've had four days uh this week working together. So it's been great to welcome them and to have that time together. Um this

017is it's a great time kind of a annual reminder for families to have the discussion about how important it is for their children to be kind and as they go through this year every opportunity they have um to remind their kids the important of kind the importance of kindness and being inclusive of other kids as they interact on a day-to-day basis. And then I I want to uh ask our community to be kind to our school employees, our staff members. So it's a it's a hard profession. and our our staff works really really hard and I um always want to remind us to to treat each other with kindness, assuming the best um and understand that we all have the same goal. Um further I want to remind families with transportation. We talked about that

018a little bit. Um, but like the seventh grade families to take this opportunity over the next couple days to figure out how your student's going to get to school, what route they're going to take, what roads they're going to cross, what the hazards are, where to park their device, um, what time they need to leave, kind of all those things. We have many new drivers that weren't driving when school ended last year that are now driving. Um, just the the idea of those new drivers that think about how important it is to go slowly in the the mornings when people are walking and biking. Um, and then lastly, I just want to invite everyone to our open house. So, I think this is this is my 20th year here, and I think this is the

019most important open house we've ever had. Uh, we had more classrooms moved over the summer. Um, the parking will be different. The the approach, how you're walking in, entering the building will be different. Um, so I hope that every family comes out to open house. Um, even the the students who are familiar with the building just to see where offices are, where classrooms are, all of those things. So the open houses at work on Wednesday starts at 5 and the middle school high school starts at 6. Um so we hope to see everyone there >> parking has moved at both sites >> for our for our site because it always sat right up against the building where the music room is now. It's currently out just north of the south driveway of the exit drive.

020Um so that moved last spring. to help. But just just getting familiar with crosswalks, all of those things. >> The signs will be up certainly well before open house. But I I do want to tell parents and families. Our open house is late. We understand that we understand that it is the night before school. Um but I would ask for grace from the community. Um, our teachers have not even been in the building yet and will not get in for the most part until Tuesday because we are trying to give as much time to our construction um team to do as much work as possible. Um, so this was all by design. So while it's inconvenient and I know perhaps you wanted um open house before um the night before school, that that's the reason.

021So I I just ask for some um grace and understanding this year as we go through this. >> Is that okay? Can I ask questions? >> Um so Jackie, I was absolutely giant to read the announcements that you sent for back to school to the family. So many great news from middle school high school. Do you want to elaborate on that? >> Yeah. So so we're trying to do um just more um in terms of what we can offer our kids. So, a couple have changed. One of the big changes, we're bringing back class officers. So, so we have not had class officers um in years. So, we're trying to bring back that model. Um and we're trying to really use it as a a method to instill pride in school, pride in being a

022bulldog. Um so, we're going to have a lot of different class activities throughout the year. Um so, that's one of the big changes. And then a second big change is we are going to have a new course at the high school um called the experiential learning practicum where we are going to bring the senior project into where a teacher is overseeing that work and we're trying to connect it to a career focus so that um our students aren't just doing a project but they're doing a project that allows them to explore a career they're interested in to see their senior year if this is something they really want to pursue or maybe if it isn't maybe it isn't what they thought it was. Um, and then in that course, we're going to be um partnering

023with the gifted savings program, which will bring $1,000 to every one of our seniors. And through this program, our seniors will do 20 lessons about investments. Um they'll have stocks, bonds, um Bitcoin, and uh certificates of deposit, and they will get $1,000 deposited in their name divided among those four different investment options. And then they'll learn about them throughout the course of the year. And then at the end of their senior year, once they have finished high school and turned 18, they can choose to get that money either as a check deposited into a a check in their savings account or into an investment account. So that's a super exciting thing that that really we're looking for the community. Um so a generous donor actually out of California um that's worked with the community foundation

024in the past is who's funding year one and he has committed to matching up to $25,000 to fund year two. But our goal is for the the community to eventually fund this so seniors going forward will have this every year. So >> that's fantastic. >> Yep. and also various new piecing class. >> Yeah. So, so we had the grant last year and we did a pilot with that. Um, but this year will be our seventh grade students will take a semester of Python of Python programming. Eighth grade will take a semester and then we'll have our first year-long high school coding course. So, that will grow one course this year. We'll add a course next year. And then once students do both of those courses, they will do a paid internship over the summer. And

025then the third year we'll add a web design course. The fourth year we'll add a more in-depth web design course. And then after the fourth year we'll do another paid internship. >> So that's from the grant that we received last year. >> Yes. And and you've received the equipment, right? Uh that's already installed. It's great. >> Brand new line set up ready to go and the doors open. Yeah. >> So already some of the improvements that will be a part of the new building are already a part of the transitional space. >> Yep. >> And I'm glad you asked about the investment program. And I I would encourage you to reach out to the Yellow Springs News. I think that'd be something that the community and would would love to learn more about. It's really

026exciting and innovative. A lot of colleges do that kind of um of of of work, you know, offer those kinds of things to their students so that we can offer it to our high school students is really special >> and and our students have had a financial literacy requirement for graduation, but they've never had the money to actually monitor. That's really theirs. So, I think that's the really exciting part. And and we do plan to do an article with the YS news, but get to savings. They're trying to collect baseline data. So they actually don't want students or families to know much about it. >> Okay. Thanks for that clarification. >> We're ready to sing it from the top. No. >> Yeah. It's part of YSQ which is part of a research project from I

027think you want to talk more about it. >> Well, thank you. Yeah, there's a so much exciting so many exciting things happening at the middle school and high school. Um it's going to be an exciting year as well as a year of transition, new construction, a little bit of chaos. >> Yes, but it sounds like >> things are moving forward and thank you all to the faculty and staff uh for managing all of these shifts and changes at at both campuses. So, moving on to the Milsmon PTO. >> Do we need a microphone? >> Hi, I'm Emily Gray. I'm the vice president this year at Milton PTO. Uh we had our first meeting uh Monday evening uh just to go over some of the upcoming back to school events. Um, we started planning our school

028year last May, so we kind of already had an idea of where the year is going to go. Um, but things we focused mostly on were the back to school supply drive. This was the first year where we let families order supplies from us, try to save a little bit of money, order bulk. We had 163 orders that were going to fill. So, 163 kids getting their school supplies from PTO this year. Um, one thing I did want to ask is when we can bring those in. We're going to put the kids together this weekend and have them in the classrooms for open house. I don't want them to be an annoying thing teachers have to work around when they're setting up their classrooms, but it's going to take a little while to get all

029the kids even just in the building. My kids made a fort out of just the tissue boxes that we had to order. So, um, just to clarify, email you or we can get in touch back what you think will work best. Um, but that's what we decided for those kids. Um, open house. We're going to have our virtual table set up to help guide families, try to recruit new members. We had quite a few new faces at our first meeting, so pretty encouraging. We're hosting a coffee meet up for the first day of school from 8:00 to 9:00 a.m. on the Short Street area that's blocked off. Um, community is welcome. Come get a cup of coffee. You might try to get some pastries and just let parents decompress from the morning. Maybe do a

030hug, maybe dance party, but just weather pending. Bad weather, we'll probably have to cancel. We don't really have an backup plan for that. Uh we also have our potluck, our annual potluck August 27th. Um but the construction, I think we decided to do it. just right outside the gym entrance and that is at 6 p.m. >> Is that okay? >> I just I just want to emphasize the work that the PTO is doing because by your school supply drive we are making school supplies more affordable for everyone. I spend a lot less money in supplies with you guys but if I had to spend my time and money and doing the schools and do it. So I'm very thankful for that and also the fact that on the first try you have more than a

031half of the school students here that are getting to like this is a great initiative that makes you bring to families at a moment of stress. Um back to school we have all the clothes and shoes and sportensive but yeah this being the first year you know we learned a lot. We have some things to work out but we thought that's a great number for our first try. >> Yeah. What a service. Thank you. >> So, thank you. And it's it sounds to me that that that coffee social is for the first day of school. >> That's correct. So, next Thursday morning, the 21st. >> Yes. And um we may be having more open enrollment families as part of the of the Milong school um community. How how would I mean of course open enrollment

032families can be part of the PTO. Uh are there any challenges with getting that message out to them or does it all seem to >> uh I believe we sent it out on parents wear a few times. Facebook is we put it all over all the Yellow Springs pages as many as we can multiple times. >> That's good. And I only bring it up because an an open enrollment family asked me if can they be part of the PTO and of course I said yes but just and I can see that that could be considered a question for some if you have to live in district but you don't. >> Absolutely. It could be a grandparent of a child we follow. >> Yes. And in fact were open environment parents. So yes, there's a long

033history of that and every parent is the facto >> and we we try to >> whether they know it or not >> we try to collect emails whenever we can open house you know talk through social that way we can get people's contact email them directly with our events and try to avoid social media being our only option. >> Thank you. Thank you for that inspiring report. And uh it's just all of these reports are reminding us that the first day of school is around the corner. Okay. So now we're moving to the the big event for the evening and and that is the presentation from uh the construction manager and architect on an update uh for our construction project. The board went and on an extensive tour of both campuses today uh to see

034the pro progress uh that we have um that has been going on over the summer. It's quite impressive. Conger and richly architects are going to walk us through where we're at uh the timeline uh and answer any questions that we might have with regards to the building project at this stage. So, Mike, welcome back to Yellow Springs. It's been a few months since we've seen you, so it's always good to have you here. >> Thank you. Uh, it's great to be back again with you. Um, I have a some brief uh introduction remarks. There are some points uh that I was asked to address for the board tonight. Want to show you the prov the exterior elevation. This is the same that I showed you in February. However, now that we just to things start

035to look and feel different now, you just walk. So, we'll take a look at the exterior elevation. I'll give you a update. So, update from the February 124 update last. Uh we'll look at my overall schedule. Uh and then at that point we're going to transition to Chris and his team to talk about a detailed schedule. Of course, uh myself, brother Mark Richley, Brian Hunter, we're here for any detailed questions the board might have us. So with that, um this is the existing aerial view taken from Google Earth of the campus. You see the tower up there on the left and the gym. So the the rendering is taken from this exact same perspective. It is still intact has not changed since February. That bo that brown box in the middle is your existing gym.

036You see the big box on the right. It's coming out and grabbing out the block the windows that that you see on the right. You can actually see today. Um out in front of that there's the hallway with the glass entry feature that is yet to be constructed. Uh but the band room that gray box there up in the front windows are in there today columns as you leaving the site today walked past the columns on the ground columns of the canopy out front and then the white sheet on the left high schooling middle schooling and then the commons in the middle element. So that's a vision for the future and and it is probably really hard to figure this out in February. Hopefully a little bit easier today after you walk the site in

037February. I provided the board with a update and this is where things stood on February 12th. that time and I I will remind the board that in gold 60 points and in February we were tracking 54 yes points 29 days 27. So that's in February and here's where we are as of July 29th. >> On the on the left side you see a little bit of a ghosted column and and it says February 12th underneath it. That's where each of those items stood in February compared to where things stand today. And then also on the right. So I'll hit some highlights for you on the uh the location and transportation section. We were able to move four babies on the access to public transit to yes. So that uh has been an incredible help uh

038to go from two yes two yeses to six yeses in that category. Uh in the water efficiency section, we moved one point from maybe to a yes on indoor indoor water use reduction. On the energy atmosphere section, we're able to move one maybe to one yes on the optimize energy performance category. On materials and resources that stay the same indoor environmental air quality, we are able to move uh one point from the to the yes on enhanced indoor air quality strategies and we do have a lead consultant on our team. So depending on your questions I might be able to answer exactly how how we achieve that but we are attracting one participant there innovation is the same and regional priority to move one maybe to a yes on the indoor water use reduction. So

039our total as of today is We're tracking for 60. Yes. That puts us right at the gold threshold and we are down to 12 babies and 38. So from February today, we've had additional clarity to add some more points to the S column. Uh and we're right at that. Next up is schedule. This was uh for the board members and folks who were in the team meeting. This was the and the high level monthly schedule that I carry design phase once construction started Conger has been carrying a schedule but I went ahead and updated it so I can use a format that that you might be familiar with. So the red line in the middle is where we are today August 2025. All the blue bars on the left those are all the design phases

040that are in the past. Uh so the first project by middle school high school Congress's current schedule is showing substantial completion in November 26. See that's uh part number 17. And then on the middle school project below starting suspension completion date for that September September 26 that's up there. So that's a high level. Like I said, Chris will walk through specific meetings and some details on that. So with that, I'd like to hand it over to Chris. And again, we have my team here for your questions. >> All right. Well, welcome and thank you guys. My name is Chris. I'm the project manager for Conra Construction. Uh I also have uh Bill here as part of my team with the superintendent over at Middle School High School and Chad is also here with the elementary

041school kind of taking care of a lot of the dayto-day activities out of the job site. Uh as part of this the goal is to give you an overall understanding for the fact of what's going on and this current progress of the project. And what I would kind of use as the road map in order to try and take you through this is the monthly report that we put together to kind of go through things associated with the job. Uh with the monthly report kind of the uh the portion of this it comes into the introduction to a lot of the players along with board members as well as the uh conger and the architectural team uh as part of the project context associated with the job. We also have the project layout attached here.

042Uh what the project layout goes through is it goes through the phasing associated with the middle school high school project uh that we have there on the next page. Uh this is tied to some of the sequencing in this field as well as some of the sequencing uh that we're going through as part of the project and how we're referring to portions of the building as we're doing construction. Uh the next page, if you look on there, has the uh demo piece. These are the forces of the building and kind of how we were able to receive the pieces of work over over the summer and start our construction and sort of how things taking place. Uh noticing the tower piece is the part that remains and towards the end of the job and we'll

043we'll go on towards the >> Chris pardon the interruption but do we have a way of getting this visual? >> I can upload it after the meeting. There's personal contact information in this report. So I have to get into a different format and then you can go on the reports. >> Thank you. All right. The next uh the next page that we have over here is the mill piece which kind of shows the phasing of the mill section uh going through kind of the uh the academic wing which is phase one which we're looking to kind of uh turn over towards the Thanksgiving period of time uh and get that piece and then phase two which is shown on the next piece the next page uh is we're looking around the end of Christmas kind

044of when you guys come back from school uh over there. Then the third phase that's over there, this is this is a lot of the new phase of the building as well as the gymnasium and some of the restoration or some of the things that are associated with that. So that kind of sums up a little bit of how we're intending to attack the building and how we're how we're going through the phases of the project. The next piece of this is the executive summary. Uh discusses some of our upcoming meetings associated with it. It also talks about uh the projects for completion for the job which is currently targeted at 1119 and 2026 for the middle school at high school. And then for the Melan School, our calendar days are set up that we're

045currently targeting 9:30 of 2026 for the substantial completion of Melan. I think you had a question. >> Yeah, I'm sorry. I blanked out when we gave the case for phase one, but this is for phase one conclusion of me. >> Uh it was around Thanksgiving time >> Thanksgiving and then phase two the end of winter break and then phase three of project. >> So that kind of goes through as far as our targets for project substantial completion. The next portion of of the report kind of dives into uh some of the project financing. I'm going to go ahead and let Jake kind of walk through some of these pieces. >> Okay. So, um you can see the um total project budget there and um we have our current budget. One thing I want to point

046out about the current budget and what's presented on here is this is the construction budget. So this is what Conger has available for the project. Um there are additional expenses like our modular rentals, our architect, um legal and then some other smaller vendors. Uh we have some change orders. We have four change orders coming. Um it is a matter of formalizing those. Um but we have gone ahead with a few change orders that are just not here because they are not uh I do it and te's cross yet. Um and the change orders revise the contract amount which is why you see that being higher than the u the current the the original budget. And then um what he has is called encumbered. That that's a word I use a lot but uh for them

047this is what has been build and and received um for the project. So so encumbered is money that has been spent um and then the remaining balance. Uh you'll notice that GMP one two three and four the remaining balance is zero. Those pieces of the project are completed. Um and then we have our big pieces GMD five and six which is Mills lawn and the middle school high school full renovations. Then we have the technology packages and we have probably a furniture package coming as well that's also going to be a GP but um most other things will be happening through shade trainers. So we are still on budget for what we have for the project. Um, and I would ask if there's any questions about that. >> You want to go first? >> No,

048I'll let the other board members. >> So, just to confirm, we what we have left to vote on with the board is just the technology package and the >> furniture and >> um and then Yeah. >> Because we already voted up the technology, right? Yes. Okay. Yeah, I didn't have specifically a question about the budget, but um I do want I do want to say something and then please correct me if I'm getting but we have so far and I'm thinking about meals but it's applicable also to the girls in high school. We are we have done we have open everything for phase one and phase two. We are past the point of surprise. No >> one to clarify as part of this report. This report is to the end of July as far as

049for the dollar for what's going on and what's been reconciled. Are there still changes that are out there for the job that we are in the process of processing that that have taken place as far as July but have not been recognized yet. >> Okay. I guess >> the reason I say no is I think your thinking is correct. We are progressing in the project. So as the project goes on the unexpected issues should >> diminish >> but I would say we never want to say that you're past the point of surprises because we know the way the world works. As soon as we say that, we're going to have a surprise. >> Okay. >> Um, so that's why I'm saying that I completely understand what you're saying and because it should be that way.

050The further along we get, but let me rephrase it in a different way. Is that where we expected to have some issues and some surprises we did not. I'm thinking that just in case one in the oldest part of the building here, we were bracing ourselves and then we ended up being okay with that. And of course, I cannot predict the future. So, and let me let me give you a little example. Um, right now in the parking lot, we have two uh holes with lights. We know that the lot is not well lit. that none of that was really in our scope. It's kind of a down the road piece. You live in the village, you know, the villages would live in underground electric. And so they approached us and said, "We can't tell

051you, but we would like you to um take these overhead wires down and put up new lights with underground wires." So, it's an excellent idea. makes complete sense that is an unexpected cost. >> Just things like that. >> Yeah. Um there's I guess as we continue the project there there's always sort of things that come up. Um, and I know you you've been on the tour, but like we um here at Mills Lawn some of the outside facade work. Um, we expected the touch pointing, but there's some concrete work for some of the flower planters that go around the building. Um, a masonry wall that's outside the preschool wing. And, um, the front walkway. They found a walkway underneath of our walkway that was so until everything is peeled back and I guess basically until

052the doors are open um we'll never be beyond any surprises. But um I know that when we get to Footers Ford is a lot more you know we feel a lot better of not running into anything that is catastrophic um to the project. But but there are still some things um like and we even have outside the art. So there's there's some um some surprises still to come. >> We still have a lot to >> uncover. Okay. I also have a few um thanks for that thorough report and it's it's kind of based on what Dorothy was saying. So we have our contingency funds. We're talking about being on budget, but how much have we been drawing from the owner's contingency, the construction managers contingency? So, been tapping into that. >> So, I can speak

053on behalf of the CM contingency as part of the uh abatement demolition package. We actually were in a position where we returned back close to $5,000 to the district associated with the work that was with them. Uh there were also some things as part of GMP3 which were the temporary facilities and the uh the uh for both the middle middle school as well as the high school of which we were able to take some money that was saved as part of the CM contingency as part of some of those earlier packages and actually take that money and roll it into the the building package to be able to potentially use those funds down the road for what's going So overall in the earlier packages there has been some savings. Uh with uh with some of

054the earlier packages I do know that there we are there is some spending that we are doing out of the current building package uh which is going on right now to help facilitate the process as far as construction >> but we're not close to exhausting that contingency fund. Okay. I'm wondering if you could get an update sometime. >> Um yeah, so there's there's the update that's in here. He does have the CMR contingency to go one more page. >> Okay. >> Um and that's something that'll continue to be updated >> and then once we have all the official change orders, I can report back where we're at on the order cont. >> Okay, good. And that's related to Dorothy's question. I know as as we progress the risk of having to draw heavily from that

055contingency will will lessen, but we also know that that money then could perhaps be used particularly for some of these improvements where it makes sense to do the work now rather than later. Okay. So if I do quick math and I hope I'm right and I'm looking at the total CR contingency bottom on patient um it looks like we have spent 27% of our fees so far meaning that there is still that includes the pending >> and it includes the rollovers that they have done at those early >> right and I think as we move into the the high gear phase of this project. Just mapping that would be useful to this board. Um and so far good news. So thank you Congs can go over and you're you're doing good work and keeping us

056below below the red. >> Thank you. >> Yeah. Um I also had a couple of questions with regards to lead. Mike, I thank you so much for getting to lead gold. I you know I know that in many ways it's a it's it's an artificial distinction but I think it is definitely a move in the right direction. It indicates uh this project's attempts to address many of the concerns of the people who live in the village and who are funding this uh renovation and rebuild through their tax dollars. Um but I was uh also interested in uh first of all uh what further are what further movement might we see? Do you do you anticipate that of those 12 that there are some good chances of continuing to make the the building more energy efficient,

057more sustainable? Do we know yet? Uh because I and then I'm following at that I was wondering in what areas specifically we saw the greatest shift to those. >> I would say as far as efficiency they're always the ones that do the modeling or consultants are always a little bit conservative. So, we're hoping you may get another point or two on the efficiency, the heating and cooling, >> the energy efficiency of the building. >> Yeah. And this is also just for the middle school and high school, >> right? >> We're not doing it here, >> right? Yeah. That and that that's Yeah. I also wanted to mention that that lead will only apply to the middle school and high school because of the nature of the middle project, we just didn't fit. And I think

058some of the other points of Kry may require purchasing and may require additional funding. >> So we're kind of balancing that as well. >> We're optimistic. >> I'm sorry. >> Yeah. I was going to say that uh this project includes being solar ready but does not include solar panels. it was not possible to fit that in the budget. Remembering right adding supplemental was of $1.7 billion of investment that that couldn't come at the expense of other features that we needed for the school. So, and we imagine the question would be like how long do we have to file if we wanted to pursue that? How long do we have to file that change for this? Is there time for that? as far as adding solar. >> Yeah. And then >> you can do that any

059>> and gain the lead points for >> but they will have to at the end of construction they will submit for a certificate. So you really need to do it before construction if you want those extra points but >> it might not be enough to get us to the what is the next it >> no lead platinum we always saw that as as too high a reach. Um and and understand lead has also they upped their game quite a bit. So even lead silver is is something. So lead gold is is definitely a step up and achievements. Um well as we kind of like go through the financial things I'm curious about the burn rate for the phases um is that uh I can imagine that there are some phases that are more expensive than

060others and I was just wondering if you could speak to that is that you know when can we expect we're watching funds being expended and when you know at what rate can we expect that to continue? I don't think overall for the process unfortunately with the fact of unknowns they can pop up essentially at any time. So I don't know that there's a scale that we can say phase one phase two or phase three is going to be at a certain burn rate for you throughout the job. Uh so I guess the thing that I can say is as we are finding things if things do come up we are definitely bringing it to the team's attention to be able to attack those items and kind of move forward. Let me just say one one

061of the phases that I expect to probably be more expensive than the others is the face that involves bringing the tower down because that's a lot of >> Yeah, I think that that would be that's something that is more towards the end of the job and actually uh is an item that is is kind of contracted out and is a more easier port portion of work to to come through and to actually go down uh with the demolition. With that already being up there, there's there's a little bit of less unknowns as to what what is uh what's going to be remaining once that's done, if that makes sense. >> Okay. Well, I I just had a couple more questions with regards to the schedule. So I understand there was a lot of rain. So

062that was one of the reasons why we are a little bit behind schedule. Can you speak a little bit more to um what how realistic are you looking at this these new dates being um in the sense like you know I assume we you've built in some some leeway you know some ability maybe to gain some of that time back. uh you know I know that in and crafts area Dr. Holden can speak to this too because you know there'll only be certain times of the year where move in makes sense. You know move in and renovated spaces make sense but uh if you can speak a little bit more to um how's how that project timeline is looking on the congre and my second and this could be related is that in the news

063we've been hearing a lot about tariffs we've been hearing about supply chain issues. Uh how is that affecting the project? So I think one thing to keep in mind with the schedule as a whole is that it's a living document as we continue to go through the project. One of the things we do is we update the schedule on a monthly basis as we're going through and we're actually this is our update through July and we're ultimately going to be getting into our August update here as well to what's going on. So, this is kind of a snapshot and a look at where we're at currently with what's going on in our best picture forward uh as far as the overall schedule right now. Uh and as I said, we will continue to update this

064and keep going as we uh move through this through the project and keep updating things. We are very aware of the timelines. That's kind of why because I was uh discussing the move in dates for things around those lawn and kind of setting things up, understanding the Thanksgiving time and summer breaks are very important times to allow us to finish up the work that we've got completed as well as the opportunity for the fact that you guys get moved in and set up and get going with your operations as well. And kind of answering the question in regards to the tariffs and how that has gone. Uh currently we have not had uh items that we we've been made aware of uh to date that have been associated with parent impact uh for the project.

065Uh that is something that we continue to monitor as we go through the project and we keep updating things. But then we also have the situation where we do have a lot of things like some of our major portions of equipment similar to the boilers and some of the things that we looked at uh as part of the tour over there on the job that are here and are currently on site or either in offsite storage to try and help the situation. >> Oh, good. So, a lot of it's been purchased already. Fantastic. >> So, thank you. That's okay. Um because we got that confirmation during the tour. I know that villagers can expect to have to see a major face lift in me with the new windows coming in September, right? So to look

066out for that because it's really going to give a new life on the outside of the building until we can see it coming soon. I'm gonna have Bill kind of take a little bit time kind of go I know we've talked to some of the timelines associated with one and I'll let him talk a little bit associated with the middle school high school time we're looking at that >> yeah the as far as the schedule goes when you're looking at it question about now that we even with the foundations getting ready for left scary to see we discovered a lot of those hidden scenes was there. So once we start getting out of this demo phenomenum you're still looking good. So, but we do have you look at your schedule. We have the uh the

067new science wing, math wing, all of that green that is for the 1.7 and the 39 date would be everything that's in the If you look at the sequencing on there, the tree has this, and when you start doing a project like this, myself, I typically break it down and even though we have sequence it. So that's one, two, three, and four. Five, six, seven. Reason a kitchen isn't 10 by itself is because you have an existing kitchen which is used all the way through project. So if you're looking at the milestone, you see a little bit of gap in there, but that is two places. You have a demo and rough cafe comes in. have finished equipment sitting in there still broke out by itself why the way gives us a reference I think

068kind of going back to the report here as far as the next sort of pages we've got got with this is set up with uh some of the submitts and RFIs as far as the numbers and quantity uh that we're looking at through the report and then safety items. And one thing to keep in mind as far as safety items as far as the project, we've got a third party safety consultant that comes out to the job that kind of reviews things. And what they do is they actually in their inspections they look at things not only from the side of something that's wrong or outstanding there but if things are actually done right they also document those as well. So of these 13 safety observations there may be some stuff that is there that's

069actually hey everything on the scaffling looks correct you know you guys are doing a good job out here and that may be the observation that's given not only the that is is concerns are wrong with the project. So when you look at these numbers as they're reported through here, understand that these numbers can both be good items as well as items reflected that need correction. And we have been correcting things as they've been going along and there's no items that are on here that are by any means any big items. Some of these are actually stickers on it goes down something that small. >> Thank you for that, Phil, because it also reminds us that those the schedule is looking at completion rates and one thing I noticed about our tour today is that every

070phase has already been started, right? either it's the foundation or laying, you know, the pipes or what have you and and the kitchen, for example, is completely, you know, rocked out, but then it'll be at the edge when you bring in all the equipment and finish it, >> right? Yeah. So, if just for people out there, it's just that every part of these this these buildings are continually worked on and and there's been tremendous amounts of of progress over the summer. >> I want to thank Jack and Jeff because they came to me and asked me because you look up at the very top section, you weren't supposed to get that. They came to me and asked me if I wanted him back. Of course I'm said yes, but he said Jack asked if we

071can move if we can move our rooms over into windows and doors that separated those two goes into separation that made over a whole lot. So that >> I think and then there has been a great partnership as far as with yellow spring and everybody to to focus on the team and and uh to get everything together and the last page here kind of uh deals with the quality control piece. Uh as part of that what we're doing uh we've got ongoing mechanical coordination meetings we continue on a weekly basis where we have uh our the design team the engineering team as well as uh our contractors on board just kind of going through the how things are going to fit inside the building and make sure that everything's kind of got got a place

072through the end. Uh some of the other things that we do is we do pre-install meetings with the architect team as well as our contractors to kind of go over before work begins what the expect to try and set the expectation of how we're going to attack each portion of work and put those meetings together. And we've uh also had key meetings for both for both jobs that we've been working on uh to kind of go over how they the project is going to be keyed out and turned over uh towards the end. So the last page assoc the last two pages associated with this are kind of some progress logo photos and we do try to also update the team on a weekly basis as far as downloads throughout the week. Let people know

073how things are going and what's going on with the project. So unless there's any other questions we do have a question and I don't know if it's for you or maybe for our administrators here. It's about what is substantial completion date is because it's not necessarily mean a move in date and I think >> so the definition of substantial completion is the fact that the building is intended for it for its intended use. So what that means is that you guys did not occupy the building and that from a standpoint of the fire department and its inspection and that regions had the opportunity to create their punch list. So what that means is after that substantial completion date, there's still going to be some work that's going on. There still be punch list items that

074are going on to finalize things to get to project completion overall project completion. But that is the definition of sustained. >> Yeah. And so so we families should not read it to those days to understand that those match days. That will be something that will be communicated by your school district when there is more clarity about what is important. We had a couple events since the very beginning of the last school year with Wi-Fi power. Um, has there been what thought has been put into make sure that those disruptions don't happen this year? I think those disruptions were were hopefully oneoff instances as far as for what was going on at those time frames. One of the things that we were doing at that period of time and this goes along with how you were

075talking about minimizing some of your risk. Uh we were doing a lot of ground uh underground work associated with work was last year. We try to do a lot of the underground work over the summer for what's going on. to sort of get out ahead of that as well. So, I think that was something that you saw as part of the incidents that took place last year that we're trying to get out ahead for this year. Most of those problems that we had discovered covered in concrete to take care of. I can't mess it up. So, >> okay. So, that's all been torn up, been fixed. >> Yeah. Yeah. I I would just say that um some of those issues that they literally ran into um were not mapped properly. They they did all their

076research about um you know, call before you dig and do uh ask the power company where stuff is. They they did all the all the facts and then they still ran into things that weren't on any maps or weren't on any drawings. Um so um our high school provides it is our hub for internet for the district. So um when the high school goes down for power um or or a internet line then then the whole district is sort of out of internet for that day. Um and Conger came and gave us hotspots to work in the office. Um so if as far as timing goes, it was a lot better it being this summer with just central office staff mostly. um and some building staffing inconvenience, but uh it's not like it was during

077um student test week or anything like that. So, um this is one of the things we talk about. We will never um we will never uh get past the point where, you know, nothing can go wrong anymore. Um but, uh hopefully with less earth moving, there'll be less crisis. >> Thank you. And does any board member have any additional questions? Okay. Well, I'd just like to thank Congress and Michley for your your continued effort and dedication to this project. It's generally been a good news, a good report. So, thank you very much. And just to just state for the people interested in in learning about the report that we were just discussing that that will be posted to the northboard docs agenda uh later so you can see the pictures and the numbers and the

078graphs and it's a it's a fun thing to see. Okay. Can I also take the um the certification that was >> Yes, I was going to um make that request after the meeting what you what Mike showed us and I think that is coming to us. So yes. >> Yeah. Um and where we have them I I guess I want to thank uh Conger. They they keep a very clean site and um just that last walk through it was amazing to see how clean everything was in the past couple weeks. I know you've also been doing a lot of work. Walls been going up. Uh the parking lot has been able to we're going to be able to drive on it in the beginning of school. So, a lot of work is being done, but

079they're also cleaning as they go and like I said, they they keep a very clean site. Um and everybody on the team has been very good about dealing with surprises. Um one of the things that that set us behind from the beginning was um in case everybody forgot that we had a legal change with the the bathrooms. And so we started off with um a big ask for us to say, "Okay, we know you designed these bathrooms and we like the way that they're designed, but we need you to change it." So that that happened right from the beginning. So, you know, that's just one of the things that as you go, we don't control laws that change. We don't control things that are buried underground that we don't know about. Um, and so we'll

080just um keep adapting and I I think right now we're in a pretty good place. It's the two board members that get the tour regularly, see it, it's moving very quickly. Um, mainly I just I just want to publicly say um in Conger um I'm pretty vocal about things that I think are incorrect and so um feel like we have a pretty good relationship. But they know that when I talk to them and ask them about things, it's because um this team here and that team there, you know, we are trying to um use every penny wisely. And we want to make sure that when this project is all said and done that the community is completely wound by it and I think they will and these guys have done an amazing job because we

081have had excuse me some unexpected things and when we do my first response to them is what has gone on you know and so you know board member bouquet I meant no disrespect but I've just seen this week two things that I didn't expect at all that, you know, you've got 60 $64,000 here, you've got $100,000 here, and pretty soon you're up to a million dollars. And it's like, what in the world? So, I tend to operate from a more um things are going to go wrong perspective. Probably not the best, but I think in this case um it served me well. But I I want you to rest assured as a board that um these two organizations are working very hard um on your behalf and so for me I want you to hear

082from me. >> Thank you very much. >> Thank you Dr. Halden. And that's been apparent in your leadership as well just keeping this uh project on track and on budget as as the team continues to adapt. So, um I as as a board member have been impressed and I think that I would agree that this tour that we took was amazing and there's going to be just a very beautiful school uh for our fifth through 12th graders and a very beautiful school for our prek to fourth graders. I just seeing how Mills Lawn is transforming has also been incredibly exciting and so just keep keep watching. >> Well, and in terms of watching is that we encourage the public to take advantage of the life. >> Yes. >> Um and you will see new academic

083wings coming up and it's going to be very exciting I think for the entire community. >> Okay. Well, thanks again. Um, we're taking a five minute break and then we will come back here in exactly five minutes. [Music] required by the state. And that success requirement is that um students graduate high school, obtain a full-time job, get married before having children. There's a lot to to unpack with this, but we're just going to go right on by. um cyber security again I will work with Dr. Johnson on um continuing our cyber security treat plan we started this last year um so we work closely with um on actions we have to take to protect our data um the next one I want to point out is advanced math math Dr. Sorry. This is Dr. Judy

084Johnson. He's our new technology coordinator. So, he will be formally recognized with everybody. I think in we we have him working hard for sure. Um, and I just want to say I believe the sound to the public is good because he's been working on it all week. So the sound of this meeting um advanced math placement um the state has tweaked a little bit the language I have here but basically um we have to have options for our students who score at the two highest levels on the state math assessments. And I will say that the team that you see um to my left met a week and a half ago and went through every student and their score and have options um for our students from grades four through nine for advancement. Um the

085next thing I want to point out really is um driver education which says that um we are allowed to excuse up to eight hours for students to miss which is two hours per day for up to four days for driver education. um students can't miss a core course um to attend drivers. And then that's really it on the non financial parts of the um budget bill. You want to defer to our treasur if you want to. And I think about financial >> I do have a question about the non-budget part that you just discussed. >> Yes. >> Um I didn't have time to contact you before. I know that the department education in the workforce over how you released a guidance policy for cell phone ban on Monday. Did you see it? >> No, it's

086okay. So I'm hearing it from federal board members not on this board uh from the state and it found it pretty upsetting uh because it has uh it applies to all grade homes based carve out from high school and because um they recommend no cell phone at all which is already what we have in place here. But I wanted to make sure that you knew that there had been a guidance issued on Mondays about us revising and filling the gaps in there. >> Right. Thank you. We are not required to use the state's model policy. >> Okay. >> Um and again we were ahead of the game really what the law was saying is that students cannot use it at any point during the day from when they are walking the door until when they

087meet. Not during class change, not at lunch. And that I think is the big change that's frustrating for us. >> Yes. All the exceptions I need 504 for health reason. >> Exactly. Yes. >> Thank you, >> president. Just wanted to remind the board that these many of these things also were reflected in the Neola changes that we approved if you recall with our first and second meeting. There'll be a few of those readings and some modifications uh later on in this board meeting. Um and that we attempted to make the particularly that restriction or that requirement of religious instruction time as unintrusive as possible so that it will not interrupt instruction. And and I just wanted to clarify this is nothing that we we would offer as as schools or school districts. We would not

088be offering religious instruction in our school. >> It is outside religious instruction. >> The the only question that I had on the nonbudget part of this is which one of those is the biggest lift for the administration of this u of this district? Um, I would say math >> because we just got a new curriculum and is that >> No, I mean I think the new curriculum will be great. It's just that we just have to when you're small like us, you really have to think creatively about how you're going to offer these advanced classes. I don't know if you know Jack or anyone that um >> Thank you. >> I think the great thing about this is we already have a procedure in place for sixth grade students to kind of skip that seventh

089grade and move on to eighth grade. And then we also have plans in place for students who are identified as gifted to be able to take the next grade level. And um we have always kind of talked about a common intervention time for grade levels. Becca in her previous building had what she called when which is what I need. So it'll be a common intervention block for each grade level. And so teachers will be able to um offer that advanced math during the intervention time. So that's kind of how we are um handling that at Melon and at the middle school. Also wanted to follow up on what you said uh Dr. Holden about having the board keep their eyes on that success sequence and refer also to board member Henling's work with P Flag

090and organizations people in town to address how schools are being in many ways gagged or stymied in in um offering all of our students the ability to express themselves, be themselves despite their gender. sexual orientation. It sounds like this coming from the state is very kind of heteronormative. Um is there is there any way that this board should be responding or we should be communicating to those community organizations? >> I think right now it's just wait and watch. When we were at our administrative retreat in Miami with all of the counties, all of the school districts in the county, um Paula legislative representative came always comes to talk to us and so he kind of glossed over it because he had a lot to present to us with the budget. And I said, Paul, what

091about that success sequence? What about that? So because I knew it was coming when he described it to everyone in the room, there were collective guests and in rooms. So that tells me that people a did not know about it or b did not understand it. Um it is not the law now says we just can use money to help teach it if that's what we want to do with our money. What will come and and Paul is rarely wrong. what will come is the requirement that we teach and I think when it gets to that um we're gonna have to have some discussion because there are lots of value judgments embedded in this um send a message um that if you didn't follow this sequence you then are not successful I don't even it's

092just hard for me to wrap my head around so right now I would just say Thank you. >> Okay. >> Um just a couple things um from my side and I think you touched on these last month but um some of the main changes that ended up sticking from the house budget bill for finances is how we will be reporting our forecast and when. Um so the initial submission deadline is now October 15th. It used to be uh the end of November. So, um, we will have our first five-year forecast presentation. Thankfully, it's time well with our October board meeting, not being on the 9th, but that will be our first five-year forecast will be earlier this year. And then the second one is due at the end of February. So, we will have the

093updated forecast in the month of February. So, that's that's a change from that. Um the women on school district administrative expenses um they put a cap of 15% on administrative expenses for school districts. Uh but we are still don't know exactly what that means. So um nobody has defined what an administrative expense is. Uh it's pretty clear that that would be the the salaries of myself and Terry and Megan, but um what else gets included in as an administrative expense or how they're going to measure it, whether they're going to use um the items that they use for the cup report, the function codes, the object codes, um that has not been cleared yet. This is also taking place on the year that they are updating the USS the uniform school accounting system that tells

094us what how to code expenses. This is an update year for that. So um they they've put this cap out there. They haven't said you know if there's a penalty if you don't meet it um or you know what the uh what happens what are the consequences if you're above. Um, I think it's just one of those sort of measures the state is looking at. Um, I don't know if you remember some of Donna's reporting. She would say like, "Well, we didn't meet this measure, but there's no penalty. It just says we don't need this measure." So, um, those are the the big things that that have stuck on the the finance side. Um, and those are some of the changes. So yes, early fiveyear forecast and um but October and February, >> October and

095February. Uh for the uh the 15% gap, do they put a timeline by which you need to >> they're going to look at it this year 25 26 is the year that we're capped at, you know, spending 15%. But that's that it's really just a measure, you know. Um if you're we don't know what goes into that 15%. I am of of course concerned it's like well like and they're only looking at general fund expenses. Um so a lot of times debt service wouldn't be included in that but we pay debt service. Is that a administrative expense? Um, so they haven't discussed how they're going to measure it and and >> so we wait >> and yeah, >> and it sounds like there's no um no scale or adjustment because of course larger districts have

096a easier time of being under 15%. It's not, you know, just when you're small doesn't mean you don't need HR or communications or business. So, this is really a penalty for school districts. Um, about the financial and non-financial, what I want to remind the board of is that um the governor did um line that in video quite a few items and just remember that the legislature has until December 31, 2026 to override any of those. >> They have the House has overrated the one already not yet the Senate and that's something that I want to discuss in our legislative. >> Thank you. >> Okay, thank you for that very informative report. Um let's now move to adoption of the consent calendar that we open the administr. >> Thank you Gordon. Um these are pretty standard.

097I'm going to talk about 5.2 which is approve second reading of um policy 2431 which is about intercolastic and extracurricular participation. um you approved the first read of that in November and then it was dropped and then just some confusion but I would ask that we approve the second read so that um because we are at the start of the year students are not in the country um bus stops this is what we do every year in August um special education model policies and procedures we've already approved the resolution that we are using the states but um each you have to approve this. So this is just approval. You've seen this document before the only change I think was in need and um special new special supervisors did and then 5.5 the new um prices

098for this >> and those are the same prices as last year. So we just have to approve them every year. do not have a question. >> Okay. Shall we take a vote? >> Otter, >> yes. >> Bailey, >> yes. >> Magnus, >> yes. >> Motion passes five to zero. >> So, moving to item six. Is there a motion to open the consent? >> We open the financial. I J. >> Um, we have our appropriations for fiscal year 26. Um and I actually have my uh the forecast has been started and so this is the number that we currently have forecasted for general fund expenditures um bond retirements uh and then uh building fund that is um what is sort of left right now that has not been doesn't have any purchase orders. Um, so that's

099what we have available for um, future GMPS and other incumbrances that might come out of that. Are there any questions about the appropriations? Could you speak a little bit on um the this is so the general fund appropriation of 14,754,000 that is an increase from the 25 425 >> year. Where did we see the largest increase? >> Um so the largest increases uh this is updated with our negotiated agreements. So the largest increases are personnel and um benefits. Although we we got good news on benefits. Um that was only a 2% increase this year for healthcare. So that was very small. Um but um yes we updated based on the way the negotiations. >> I have a question. Um that's um are you just looking through when you got some of the the programs? So

100there was a question about that. >> We did. Um yes, they sent the emails. Oh, I mean say it was last week. Last week we got the emails that they they release the federal grants and um it it's our typical uh yeah typical amounts and our typical federal grants that we get every year. >> Have a question about the food service. I know that we increased our budget for it because weated deficit. >> Yes. >> Do you anticipate that we won't have a deficit this year? Yes. >> By how much? I know that yesterday was between 19,000 and 100 where >> Well, that was a combination of a couple years. Um, >> I know that there's a deficit. I can't remember. It was on our food service contract. >> So, I would have to >>

101check that. >> Yeah. Next month. Could you tell us if you anticipate that we'll have to transfer money at the end of a year or two? >> Yeah. And we did. Um, so last year we transferred money, just moved it permanently. Normally we do it in advance. Um, but then it is a a matter of and especially a district our size with with two kitchens. Um, you know, how much do you really want to increase lunch prices or if that's something that >> um and I have another question. So we're not increasing the cost of the males this year. We had done it very minimally last year. >> Uh last year was a a quarter and a quarter on lunch and 10 cents. Um a lot of times you do at least 10 cents a

102year. I it seems to work out to about a quarter every two years. >> So I know that what matters in that too is how many families still perform for the free reduced price launch. I know that um we had lost the numbers of families that had filed before CO before it didn't get matched to after during CO was free for where are we at now in terms of >> our percentage of free and reduced. >> Yeah, >> we wouldn't know it yet. We don't know it yet. >> Well, we won't know it for this year. It will be based on last year. Um our reporting and the number of people that are filling out the form um has gone up since we have gone to is that >> final right >> because you only

103have to fill out one instead of >> if you have 28 to 32 >> okay and and for me the concern is more like are we getting to fill those forms like they're eligible that's >> yeah we we push out messaging all the time and ask people to do it and final form certainly has increased it because like I said if if you have three >> two three four kids you know it you have to fill and the old system you have to fill one out for each student so you literally had to fill out the same thing four times in a row. Um now you fill it out one form for the entire family. So that that has made it easier and that has increased the number of people that are going to be

104reporting it because some people might go well my kids are going to pack so there's no reason to fill it out. But then it also applies to um if there's any extracurricular or um student fees. So it's always good to fill it out if you're anywhere on the cus. Um >> could we um could we put a message on the food pantry? I know that there are different services in town, but also we have there like if you're in China for that's a good idea for me coordinating with the PTO get just >> the PTO doesn't know which family. >> Yeah, >> that's true. >> And and that's a good thing, right? Right. The video never knows who benefits from the donations by resources respect everybody's privacy, >> right? Yeah. That would it would be

105more just to have literature available that people could access it if they if they wished or knew someone to pass it on to. Um we have a then and now. We had had a um purchase order in place for this last year. Uh the company set the invoice late. We can close the purchase order. So it has been a while since we had the need for for approval of it then and now. Um that is just you saying we had the money then and we have the money now. um if it's over if a purchase order is late and it is over $3,000 it requires for approval to >> and these are fees for AP um tests which I believe parents pay correct or the student >> um we do collect money for AP testing

106and then of course we we so >> yeah um and then um approve the commercial paper report this is something that we do every here. Um it is just uh a list of the investments and um what was the amount and timing of them. Uh it it is done by Red Tree who does the majority of our investing. Uh and you might notice it's a little bit bigger this year. It's because um we have more investments since we are holding on to our construction money. So that is the just the record for the for what time period? The fiscal year. >> The fiscal year and it's just about commercial paper. So there's other types of investments as well. So we can total up all those columns and see the total gain or >> um >>

107kind of >> I know there's also the arbitrage issue which you've mentioned a few times. >> Well arbitrage is something that we'll have to calculate for um we have the note which we will hold on to the the longest and that is arbitrage free. So um this is more about what actual holdings you have and you just have to report your commercial paper holdings. Um >> okay >> so for Yes. >> got it. Thank you. >> Those are all the items on the consent calendar for financial aid. Are there any other questions? >> So no financial report. No, we Yeah, we doubled up last month and then we'll get back on schedule. >> Yes. >> Okay. Take a vote. >> Bailey, >> yes. >> Bouquet, >> yes. >> Magnus, >> yes. >> Otter, >> yes.

108>> Passes five to zero. >> Moving to item seven. Can I have a motion to >> I open a personal consent? >> Thank you. Second. I >> Okay. Uh Terry, >> yes. Board asks that you approve four personnel schedules. So, certificated, support staff, extracurricular, and volunteers. These are all standard. Pretty pretty like this one. >> Yes. And thank you all to our volunteers. >> Absolutely. Always. >> Yes. And if you want to volunteer, I think maybe people will be thinking about that as the school year starts. You volunteer. Come into the board office at 88 and see Sarah and she will take care of you. >> Yes. Wonderful. Sarah will do everything that needs to be done for president because I'm the one volunteer on the volunteer. I need to >> you do not need

109to. >> No, because I'm not giving any money. Okay. Sorry. >> And thank you for volunteering. >> Okay. Go ahead and take a vote. UK. >> Yes. >> Magnus, >> yes. >> Otter, >> yes. >> Bailey, >> yes. >> Motion passes 5 to zero. >> Okay. Board communications that there's no voting items here, meeting reports and discussion. There's no report from the YS Development Corporation because they canled their meeting for this morning. Moving on to point delegate. We do have a couple voting items. >> Yeah, that is true because it's appointment needs to be voted on. >> Um, >> okay. I I take that back just >> Well, not sure that it has to be, but uh we have that in here as as voted item. Uh we normally do this as just sort of

110a volunteer. Is is there anybody that wants to volunteer to be the delegate at capital conference? Uh I I know that we we this is also a year that some board members are is their final year. So >> I'm happy to >> this is your last chance. >> Well, so um >> I don't I don't know uh who plans on attending capital conference. So >> we can start with that. Who is everyone planning on or >> Magnus? Magnus myself and >> Bailey. >> And are you? >> Yes. >> Okay. >> Yes. >> I don't know. I have to check. >> Okay. Um, so it has to be one of the four of you that are going. Uh Dorothy touched her nose first. >> She is not she is not >> touched her nose. >> She

111touched her nose. >> So So I put the dates of capital November 16th to the 18th. That's Sunday, Monday, Tuesday. I believe the business meeting that you all are so volunteers going on Monday. >> This is like I'm the last one standing >> alter. >> Okay, we have Potter and Magnus. Uh, can I get a motion to approve Rebecca >> Potter? Rebecca Potter. >> Boy, that was fast. >> Okay. Bailey, >> yes. [Laughter] >> Magnus, >> yes. >> Okay. Can I get a motion on and second for appointing Amy Magnus as the alter? I move to appoint board for member Mus as the alternate delegate to the OSA capital conference annual business meeting >> and I'll second that just >> yes motion passes 5 >> um I had a meeting a couple days ago um

112with the chief police about the safe storage of guns uh educational campaign that we've been talking about for years. Um she was very enthusiastic about coordinating that with the school district and using our communication systems to get the information out. and we're looking at towards the end of October uh basically you know starting that educational campaign they talked about different venues uh and so yeah it was it was good and I think it's going to be good for us >> thank you question I guess um for Maybe Judith I guess she talked to maybe Chief Burge about um earlier in the meeting when we talked about back to school and the traffic if maybe they can push out a notification just reminder about slow down back to school starting um so that goes out wide

113rather than just our message that goes out and also >> yeah I can I can speak a about that. >> Okay. And so moving to the active transportation report. >> Yeah, sure. So, uh, we had our meeting yesterday which meant that I I could not attach our minutes to this meeting that we will be there for next time. But I've attached a letter where I tried to make my best case about my ability to have a board member that is very active and passionate about active transportation next year. And I laid out all the the uh the important points of that. I mean, we have some grants that could really make our life the school district better here specifically for our fac budget. So um I shared that with them and um it's take it

114on for next year. I want to point out that statistically the back to school period is when we have the most traffic accidents and specifically traffic accidents that involve children. So uh to that extent to to your point um I've um asked at the active transportation meeting I've asked our village manager to talk to our police department and see if we could have a little bit more presence for first couple of weeks on both sides just until everybody gets into the routine and and remembers that we have children that are traveling there. I've also um sent some I think that our principal viewer mentioned that some points about talking points about how much dedicated to family that came from the yellow screen transformation um committee namely like practice going to school practice around go with

115them I do that with my kid and I'm always amazed to to see her ask questions because she's sure and something that I didn't think about bringing up talks about where to look uh what to wear visiting and all this. Um I also wanted to and I sent an email to uh Dr. Holden about MBRPC Miami Valley Regional Planning Commission is got an award to uh prepare reports and documents and data so that we can apply. That means that our area, Miami Valley, is going to be um more effective at applying for federal grants once this is concluded. And to make this stronger, everybody can help for free by filling um a survey that I've shared with you. So, if you would be able to attach it to the board and I've shared it on

116social media as well. This really takes like 10 minutes where you have an interactive map and you can draw a marker about where what intersection is being problematic when you travel. So I know that we've had the loss of a child in this meeting a couple of years ago due to a traffic accident. I went there and I dropped some markers and I would encourage everybody to point that out. This would enable MRPC to um to put together some data and any sort of documents that can help with us applying for uh grants for infrastructures or for reduced speed on road mainly. I know that we've had um a school family in town that lost a pet uh to being run over by a car last month on their bike. This should be a signal

117for everybody to really slow down on those and also use that interactive map. So um it's available on social media. If you if you look up MRPC safe streets for all you can see that you will see that their goal is to reduce um accidents by 50%. So let's try to make that happen especially when it's free and especially it helps us get money to this community. We've been very successful in this community getting infrastructure grants at no cost to villages. So let's keep it going. And then the last thing was more a question for you um Rebecca I know that at the last meeting we had talked about sending communications to the village and to the news about transportation and I'm not sure did you did you end up sending something I don't know

118>> I have to follow up I wanted to back with you >> okay do that >> yeah so now school is next week so um if we where yeah I think that we need to get on it to get it in paper by Monday so that is the paper next Thursday which is already you know um yeah that's um that's it for this transportation do you want me to report >> so um Dr. Holden and and um our treasury have been covering a lot of the impact of MHB96. So I'm not going to go over that. I will just point out that there has been one item that was vetoed by the governor that was what's over over by overridden by uh the house legislature and now that means that it goes to the senate.

119So if we want to keep our out of the city, we can if we're using some of our talking points and send it to Senator Cohen, then I guess that would be on on your lap to do that. >> Right. I sent it to the the last statement and we can I can reiterate it and send it again >> and then remove the one that >> yeah they issue urging to oppose all three um over bias here and I mean yes there are new bills that are popping up. I've heard something about a new bill introduced to legalize qual milk um by the legislature of Ohio in my office. I think that for now a lot of those are just signal moments and let's see which ones are >> I had a question about what

120I was reading with regards to the busing bill vote that school districts I don't think it's going to apply to our district that school districts will need to provide busing to private schools as well as public schools >> public schools are already yeah all all school districts are actually required to transport students. >> That's why you approve in transportation amounts in the fall. >> Yeah, we we just give the the families that >> So, this is no different than what we were already doing. I I've >> it is different, >> right? I think it impacts mostly all of us, >> right? You did not think it impacted us, but it has it is been in the games. So, >> yeah. So that is something that public schools already do um for private education is transport

121their students for them. >> So so when people say that I I send my kids to private school and I you know I'm not affected by by public schools taxes um they are because they they use our transportation services. It's a very >> there is a provision you are absolutely correct that applies to charter schools etc. I did not include that in my update because as of right now the impact is is minimal. Okay, >> you are correct. It is it is different. We do do it, but it clearly is different than that. It's all part of this movement to diagnose public money. >> So we'll will as a district we of course with individual citizens uh please push back against all of these legislative attempts to defund public education. But that particular one that's

122been in the news lately is not impacting us at least at this point. Okay. Thank you. And uh that I think is it for announcements except I do want to uh ask the board to put on their calendar a work session for the end of the month. I talked briefly to board member Magnus who is beginning her classes again and success with with that. uh this would probably make it better for her schedule if we had our work session not on Wednesday but on Thursday the 28th in the evening if that's possible. Um we can work that out. Uh but otherwise why don't we keep both dates open and we'll we can schedule that exceptionally it would be on Thursday. >> It' be great. Let's try to make it Thursday. So you don't need to

123work out those details now, but just keep that on >> calendar. Well, >> then so you want to have a work session on the 28th. >> 28th which would be Thursday and it can start at 6 p.m. correct? >> Yeah. 6 p.m. what would be the the so we would be uh looking some things I mentioned at our last meeting particularly we'll be looking at assessment protocols or assessment structures for our administrators our treasurer and our superintendent >> evaluation superintendent treasurer that process and I believe the other document you were in the other area was um social media >> right we may have to split those up but we'll we'll do those those two things >> that clarification here. So the evaluation structure is the process of doing it not so much >> process of

124doing it if there needs to be any changes to our bylaws what the calendar looks like what what tools we'll be using what right now this is not discussing an evaluation that has been done but simply the process of updating it uh for us going forward >> and what was the second uh topic >> social media communication uh which I'm working with OS SBA to get uh information also to see if there needs to be a bylaw uh update. Um just or just a an articulation that offers some clarity uh that is responding to social media use by school districts. Ideally that maybe we can get >> Are we talking about district social media accounts or are we talking about elected official social media accounts? I I think that that's an excellent clarification. I was

125thinking specifically of of elected officials, but I think Dr. Holden may have something to to say or or it would be a time for us to perhaps >> so staff if you're talking about staff. >> Yeah, >> we already have um >> you already have something in place >> policy for us. >> Yeah. >> So, I would imagine it would just be around me. >> That was my intended focus. If other issues arise, that's at least a time to maybe take a look at things. But we are looking at the kind of very general and and am ambiguous uh and one would say very outofdate and policies that we might have for the elected officials on on this topic. >> And that is that a working session meaning no votes or is that >> right?

126It would be a working that would be a working session and if we had to then bring it to a regular meeting for any kind of voting changes and that would only be for our bylaws or we we would deal with that at a subsequent meeting. >> Are we going to have documents because I it's kind of coming out of the blue here. So I'm trying to see how to prepare for that. Um so are we going to be provided with any specific document inform our discussion? >> Right. The first meeting I think will focus um specifically on the evaluation tools. Yes. And yes, of course, you would get those materials before the meeting. >> What about the social media before that? >> I expect that we would set that up for um the September

127or October meeting. >> So that would not be in August. That would be no. These are two things we discussed, Dr. Holden and I, about the future work session. topics um as we approach the end of the year >> and would we I assume that I assume that you have something in mind um are we going to have ahead of time some some guidance some idea of what changes you have in mind here so that we can have >> or we don't come blind I guess >> right and remember yes so in terms of uh the evaluation processes of course the Um, >> yeah, I'm talking about this media. Um, >> yes, that would simply be material that I find and that I'd encourage other board members to consider and find uh that we can

128uh discuss at the work session and that's why I think a work session is the best place for this uh because we can have a discussion. >> Yeah, absolutely. I'm trying to understand the problem that we're trying to solve so that I know what how to prepare for it. >> Yeah. Um so expect some clarity or you know that's the general topic. Uh we can discuss it um at the work session. How would we wish to approach um our current uh communication policies and bring materials. I will provide materials that I have from the Ohio School Board Association. Um and we can we can develop at that point a process of tackling the issue. But I think it needs to be a dialogue among all board members. >> You won't go in. >> Yes. >>

129Do we need to get some advice from people as well? >> That's a that's a good point. >> Right. We already have all of that. How about if I just for you and all of this exists, right? I'm happy to provide all of this um for the board ahead of time to help your discussion. Um I will say after agenda review I took the liberty of asking um to research superintendent vibration structures. Clearly the board is unhappy with the structure that we have in place that has been in place but I think because she will be here she needs to have an absolute voice in that process. And again, there are lots of models and and I'll be honest with you, the model that the board has followed up until this past year has been

130a a recognized model as well. I will make sure that we have all of this before the work session so that while so you can read it ahead of time and while you're there then you discuss, >> right? And we we have um I think everybody's got an Ohio school association booklet of different which is what we used the last time but >> actually the school board members >> that's why I'm wondering so just to put some clarification on this um the work session topics I I've identified to address two issues that I think are where it's timely to have a conversation and a review. There's no agenda on my part to actually propose a certain set of changes, but simply to review what we currently have and especially in terms of the evaluation processes

131uh to get a calendar in place and to clarify uh in in the bylaws the the roles of the board, the president and the vice president. In that process, um, we can examine different the materials from the OSBA with regards to different evaluation methods. We can decide to continue with the evaluation tool we currently have or we can adopt another or ask the OSBA to educate us on the different tools that are out there. So it we're going to also be educating a new board on what the process is and having a very public conversation about how that and I think that let me just say that it would benefit the treasurer and the superintendent um to have more feedback in the process. So, let me just say that in the military is that halfway

132through the year, um, they would, you know, our supervisor would sit down with us and say, "Okay, provide me with feedback on what you think you've gotten accomplished so far this year." And so that would that would you know that sort of that sort of active feedback during the year I think would be really helpful and actually provide the superintendent and the treasurer you know more confidence that you know there being expectation and that is the board. >> Yeah. We just gota we just gota >> we just got to make sure that it's happening. Exactly. And that's the purpose of this work session. >> Okay. Does that help answer your questions, Dorothy? To >> some extent. Yes. >> Okay. Good. On the social media that is a topic. I think that Dr. Hold and I

133will talk more about it. Uh it'll be for a future it'll be for a future work session. It will be for August. So, we can also solicit your feedback on what that session might look like. Okay. Okay. Um, any further questions with regards to the work session? So, we're open for Thursday at the 28th, right? And please look at your calendars and let me know if that I'm sure there's Can we September as well? Um, since we already have a topic, we have right now Wednesday, September 24th, but I understand that board member might have a conflict with that. Yeah. Unfortunately, Uh I'm thinking Wednesdays I've got a class that I came in this morning session and I I may have diff I would have difficulty attending one session September. So that would have to

134be in October. So that would be in October one. So should we then look at it and assume that it's going to be on October 30th and I hope it's not. >> No. >> Yeah, it's always 31. So are we assuming that it will be on Thursday, October? Yes, that into your calendar. >> Sorry. >> The work sessions are typically then on the fourth Wednesday. >> So the fourth Thursday is not >> but there is there is a a play that starts there's the open you can have it on the 30th. >> Yes. Are you suggesting the 30th? >> Well, I don't want to compete. I don't want to compete with our place. Yeah. >> So, Wednesdays are not good for Amy Kent because she has a school conflict. So we're looking at at the

135following work session at least the October work session dealing with social media which I would make that discussion would be October 30th at 6 p.m. So also look at your calendars and try to pencil that in. >> Okay. >> Not at this time unless some other board member would like to run. So it's marked as 10 on our district calendar. So we'll need to >> Okay. Well, I will ask for a motion to adjourn the meeting. >> I move that we adjourn the meeting. And >> I guess maybe you'll second. >> Okay. All those in favor say I. I. All those opposed. Okay, the meeting is adjourned. Thank you everybody. >> 9:14. >> So Rebecca 28th of October. >> Thank you. I appreciate it.