001for everybody. Good evening everyone and welcome to the Yellow Springs School Board meeting. And so we'll get started. I know that Judith Pepling is on her way. She'll be arriving in just a couple of minutes. Jay, can you go ahead with the roll? Bet here. Magnus here. Potter here. Bailey here. We have a quorum. Thank you. Does any school board member have a change to make to the agenda? Great. Second item is uh the approval of minutes. I move that we approve of the minutes of April 10th and April 18th, 2025. Okay. Is there a second? Any changes to be made to the minutes? Okay. Seeing none. Magnus. Yes. Conor, yes. Bailey, yes. Bouquet, yes. Himley, yes. Motion passes five to zero. Moving on to the section on communications. We don't have any communications and
002so we can go ahead. Dr. Holden, is there anything to add to the communication section? I I apologize. No, we have no indications. Okay. Okay. Great. Thank you. And now we move to the best part of the night and that is our district honors recognitions and introductions. And we'll begin with principal. All right. Um I have a few free student awards and then a teacher award tonight. Before I start with the students, I just want to say the interesting thing about the students tonight. um we are presenting our athlete of the month, our artist of the month, and our student of the month. And when you look at the three students, all three of them could have been the student of the month. So, so our athlete of the month, our artist of the month,
003they hit the same polls. So, it's it's really I want to commend all three students. Um the first one I'm going to recognize is Loganz. Come on up, Logan. [Applause] I actually nominated Logan myself. Um, so I've been going to Washington DC for about 15 years for students now. And when you go on a trip like that, it's fascinating to see how different kids respond to the the complexities of like that. Changing diet, changing sleep schedule, lack of sleep, all those different things. Um, and and honestly, Logan has demonstrated leadership throughout our entire school year. And on this trip, he was just amazing. So, so he was the student that says we want um we were at the Vietnam wall and we were standing our tour guy was talking to us who were over immediately
004asked if you could go set back up and and back on. Um so it was just that type of leadership those are two examples that type of leadership that we saw throughout the entire trip that like I said throughout the entire year that I congratulations [Laughter] [Applause] Next is our Trophy Sports Scholar. We're going [Applause] to nominated by coaching who said native in the tennis court specifically home court number four. He's a dedicated first singles player with sharp focus and great determination many a match. He's the last court standing and wow spectators with play and welldeserved award. and my feedback. Um, similar to Logan, Aan is a student um who who throughout his entire student career, six years in that building, has demonstrated uh leadership, has modeled a well-roundedness of great students, um strong academic
005student um and just a kind person. So, he's he congratulations [Applause] All right. Next we have our Yellow Street Alumni Association Fine Arts College of the Month Amatai Elevator. Come on [Applause] up. So Hatai was nominated by Mr. Mayor. She said by nominating for performing arts student of the month. He goes above and beyond the expectations of competition and high school band. He practices relentlessly outside of class. During class inspires those around you to achieve higher levels in the history. His quiet leader chooses to lead by example rather than to focus on the issue. His interest and enthusiasm about playing guitar has allowed him to achieve performance skills beyond what we do in the course of class. Um and a student who started in our middle school two years ago um as a seventh grader
006and I feel like as a nth grade he was just awesome and I just want to commend him not just for his performance in that classroom but his performance in all [Laughter] [Applause] And then lastly, [Music] [Applause] our so has been with the district four years. three years. Um, and and Stephen came in as an art teacher and and has brought a a commitment to the arts and she has brought a culture to the arts where we are seeing more and more students. Um, she has a kindness and support for our kids that we talk to. Um, and Stevie is a person that her her responses. So, so when you get to ask for something, she finds a way to to say yes for kids. And I think that is something that all she has.
007Congratulations. I have the honor of presenting the Young Theory Student of the Month Award and I just started my last year of my degree tonight and I said I am not missing the opportunity to give Kelsey Reler her award. So come on up Kelsey. [Laughter] Kelsey was nominated by myself and Mr. Vel. Kelsey's genuine care for others, cheerful spirit, and consistent efforts to make others feel included are a beautiful reminder of the impact one student can have on a school day. Her upbeat personality and friendly demeanor are not only infectious, but set the tone for each school day. Kelsey started a mini morning welcome committee completely on her own growing as the weeks go by. Every morning Kelsey and her older sister and a friend and sometimes others have taken upon themselves to greet students
008and staff with a good morning, a smile and a hug. Kelsey is a true example of positivity in action and we are lucky to have her as a part of our school family [Music] Yes. For the board members. Yes. Because that's what she does sometimes. She delivers stuff to us, right? Are you ready? Okay. That side. Oh, Dr. [Music] I saw these two in action for this. Oh yes. Okay. All right. Oh, this one's for me. Okay, thank you [Music] very much. She's already keep moving down. All right. All right. Now, it's time [Laughter] [Music] for Perfect. Thank you everyone. And also as this is the last school board meeting of the academic year, I I want to express a heartfelt thank you to the sponsors of these awards who continue to support our community
009and our great kids and teachers in this way. So a round of applause for our sponsors. [Laughter] First of all, I'd like to say there are no community comments tonight. Uh that is a first long time. Yes. But and we always appreciate the input from the community and but I hope everyone is able to enjoy this lovely meeting evening tonight as well. Um, and I'll move to administrative. Well, first of all, I would like to We don't really have it in our agenda, so here I'm I'm I'm I'm pausing, but I would like to introduce our new principal, Becca. And if you could just stand up, introduce yourself. Um, and uh we haven't anything planned. I know you met with the with community already. Uh Dorothy just whispered in my ear that we want to
010acknowledge your presence here tonight and really say thank you for taking on this position. Everyone I talked to is so very excited uh about you coming on to team and on the administrative team. So welcome. Thank you very much. Appreciate it. I was hoping that maybe when we got to personal schedules it approved uh Mrs. Sheber that would be an opportunity. We also have another um new hire here tonight um our new special supervisor as well. So great. Okay. Thank you. As I said, we're we're just so happy to be here to see you that we just wanted to make sure that everyone here and welcome. And we'll return to the later. Um, and that moves on to us on to administrative reports. Okay, I think we're going to go first with Mills. class real
011quick. Um, we have had so many events and activities take place from the last board meeting to this board meeting. So, I just kind of did um a list of all the different activities and those um have been featured on social media. They've been in my newsletter. Um, but we had the YSM visit the third through sixth grade students. Thank you to Naomi High. They had their wax museum. It was a wonderful event for students to go in and hear about inflammatory women. Um, so thank you again to all those members and to Kay. The kindergarten through second grade students experienced a planetarium right here in the gymnasium. Thank you to the PTO for funding that opportunity. Then the PTO hosted the annual Bulldog family rookie night on a Friday night. And then the turnaround
012came back on a Saturday night and hosted the fifth and sixth grade um social and that was a fun event for those students. The kindergarten students wrapped up a farm unit with a trip to the learning tree farm. If you remember the last time I presented, they had the sheep come into the classroom, the lambs come into the classroom and then they turned around and went to the farms. All the third through sixth grade students completed their Ohio State tests and will be wrapping up math this week. Second grade um worked with their buddies classes in fifth grade to make their weaver dance which were um exhibited during exhibition night recently. Sixth grade students traveled to the Dayton Shuster Center. Um John Gel hosted the annual fastest bulldog competition. Even though it was a little
013cold, we still had over 50 students participate. Exhibition nights and kindergarten openhouse were su success. Kindergarten students signed their letters of intent. I know that just went out on social media today. Third grade students had a visit with goats, one of my favorites, and learned how um to do goat yoga. And those goats were just walk around the classroom. The students love it. Fourth grade took a field trip to Moonshop. Fifth grade started the muse machine. First grade took a trip to the Cincinnati Zoo and have blast. That wraps up their CKL unit um to celebrate their desk and habitat books. Please make sure that you pay attention to the May calendar. We have so many exciting events coming up. The last event kind of the school year is that sixth grade farewell board members.
014You will get a formal invitation next week. That will be held on Tuesday the 22nd. 21st, sorry. Tuesday 20th 22nd last day. Um but so please plan to attend. It's an all 45minut event and we will recognize those sixth graders a lot schedule is full the schedule. All right. Um, so AR highlighted a few different events that we've had in the last month. The first one being exhibition night. So our annual exhibition night is like our our Super Bowl for our academics. Um, so it's always a a great evening to see our students sharing their learning and growth. Um, being in positions to be proud of the work that they've done. Um, and I think that the process of exhibiting the work is as important as the work itself. So that's that's the life skill
015that you're going to take when you leave our schools. Um so so we this year it's a little different um because we had people exhibiting out in modules where we had not had that in the past. So in some ways I actually think that kind of the nature of being more spread out made it easier to navigate and easier to take in all of the work. Um but I just want to commend honestly both our our students and our teachers for the work that goes into exhibition night. Um it's really easy to teach and and end a unit and move on to the next unit, but the idea of keeping that unit alive but bringing it back for exhibition night um that's that takes some creativity. It takes intentionality. Um so I want to just
016commend our teachers and our students for the effort that it takes to put that night together for our kids, our kids in our community. Um next I want to highlight the music band. So um if you had an opportunity to go, this was our all district musical. um where we had kindergarteners on stage with seniors um and it was such a lovely job done by our students to congratulate cast and crew and the artistic team that supported our kids throughout that entire process. Um so it's it's anytime you're putting together an event like that is difficult when you start coordinating with um students who are not independent yet who are depending on families for rides and schedule keeping and kind of all of those different uh elements becomes really challenging and and I don't think
017this show is any different but when you saw on stage it was amazing. our kids are amazing and and for our young kids, it's their first time dipping their toe into the theater world. So, I think it was a great experience for all. So, just want to congratulate them. Um, and we actually I can't announce that you're on social media, too. Um, the the last thing I want to point out is Washington DC. So, uh, we actually had two groups in Washington DC at the same time this year. So, first our our Chicago team led by Miss Picker, who's not here anymore. Um, so that was the team that competed in the Miami Valley and won our region and was invited to nationals for the second year in a row. So, they they were actually
018in DC when we were driving there and flew home as we were um experiencing our first school day there. So, I just want to commend those students again for representing not just our school community, but the entire Miami Valley. Um, and then our eighth grade students, we had our annual eighth grade trip where we had 38 eighth graders go. Um, 38 went, 38 came home. Um, and and it was a great experience, I think, for all of our kids and and our teachers. And for me, um, there's an intentionality about the timing with our middle school trip. So, we had to go wild, five weeks in the middle school. And that is our opportunity for students who are coming new as an enrollment students, students coming over from Maniac Elementary, students who are just new
019to the district to be immersed with their classmates as they enter middle school. And Washington DC skip to 8th grade is the opportunity for our kids to be immersed with their peers as they leave. So I think if you ask our students, we saw all these amazing sites, monuments, museums, memorials. The thing they're going to remember most is the camaraderie they built with their class. So, I think that this trip is so important for so many different reasons and I want to um thank the community uh the community foundation and community members who supported students being able to go that we otherwise would not have. We are fortunate to to be in a community where we take care of each other. Um and then the last thing to end my report, I just want to
020thank our teachers this teacher appreciation week and we are fortunate to get to work in a district with talented committed teachers. Um committed to the the whole child, the education of the whole child and development of the whole child. Um we would not be where we are without them. So thank you to all the teachers. [Applause] Thank you. Um, next is a report from PTO. PTO. It's we took it off. Okay. So now we come to a moment on the agenda that is of course celebratory and sweet but also of course bittersweet. uh we are are losing such a an incredible cohort of staff and educators uh this year and I think we all know that education its reward is is the reward that many of our great leaders have said is is the reward
021of life and that is changing your world changing other people having an impact on others at such a formative age an impact that they'll never forget And clearly the teachers and staff members in this list who are retiring have done just that. And I know that from my own kids experience as well as the many kids I've come to know of being a member of this village who have talked so highly of them continue to talk highly of them as they become young adults and into adulthood and finding their own ways of life. So thank you all and I'll turn it over to Dr. So um I would like to recognize the following teachers who are on there as it it certainly great loss and perhaps it is appropriate that this is teacher appreciation week
022because um we surely have appreciated all that you have given to the district as for some of through many years. So Nancy Busy um is retiring. She's not here in the city after 33 years. Um many many of those as the front face of Mos School. Um John uh Julie Posler um retired as a front office personnel at the middle school high school. She retired in February um after 14 years. John Day um is retiring after 32 and a half years. I will say he is an absolute treasure. We'll see him later um in agenda because for some reason he wants to return to continue teaching um and he will continue teaching social studies for us. So uh that is a that is a big benefit for us. Um Deian Holly, math teacher after 28
023years. Um Jane Jacob, she's been most recently um an instructional assistant here at the school after 16 years and Shauna Welch um for three years. So we do have two of these retirees here and I'm gonna actually go to this microphone. All retirees have this plaque. So, I'm going to read what's on the clock and then say something you don't find about about these books. So, so yeah. So, first we have um somebody who was welcoming to me when I first came and I knew and that touched me. And not only was she welcoming, her mother was so welcoming to me. And that [Laughter] is I'm going to read this and then I'm going to give an opportunity to speak. So, most recently, kindergarten. Um, the years of service award presented to the native women
024for 22 years of dedicated service to the Yellow Springs Executive Village. We appreciate your commitment to education, for believing in children, for guiding through example, for inspiring passion, for living through loving, for leaving an indelible mark on the future. Thank you for shaking hearts and minds with deep appreciation. We wish you all the best in retirement board of education. [Laughter] I grew up here and when I came back um and I was looking for a teaching job trying to decide where to teach people said do you want to teach is no fun and I was like no I don't want to do that I don't want to you know small community too much under the microscope but then as I saw what um what happened here I saw what teachers did. I I heard what
025they said and and then I went to surrounding schools and heard and saw the same thing and I thought I need to be at the line. This is where my heart is. And um this is where we take care of a lunchtime. And um the conversations between the teachers at lunchtime, they were talking about, you know, what um what can they do to help kids? What you know, what's going on with this child and helping and supporting each other. I thought that's what it needs to be instead the whining and complaining I heard in other districts and and so um I felt so fortunate to be able to be here and to be a part of this community and and to be teaching in the community where I live and also to um to see
026the children as they grew and um you know it it's just wonderful to have them come back and give me hugs and um say hello to me and sometimes I don't even recognize them because they grow so much in high school. But um it has been an absolute pleasure and um it's been really hard at times. Sometimes I thought I'd take a better care of them than I have my own children. But um it's it's what you know these are these are other people's kids and their gifts and I'm really um feel very grateful [Laughter] the next retiree who is present. Uh I'm going to go over go ahead and read her plaque. It it says somewhat the same thing. Um, years of service award presented to Julie Chick for 46 years 36 years 36
027years of dedicated service to the spring executive uh school district. We appreciate your commitment to education for believing in children for guiding through example for inspiring passion for living through love for leaving and developing marking the future. Thank you for shaking hearts and minds with your fresh appreciation. We wish you all the best in your time. I I want to say that um Julie is always a colleague of friend and um she she's just she's a treasure in the special ed world. It's difficult to be any teacher today. It just diff it's hard to be in education at any level. But um I think to be a teacher of children with special needs requires something unique quite honestly. So she's done an amazing job here and she transitioned from the classroom into special ed supervisor.
028She and I had conversations and [Music] she been doing this for years. We all deserve this. We all deserve this. So [Laughter] I don't even know what I didn't prepare anything. I don't care. Um I think the the one of the most that people probably don't know I never even applied for a job. I got a phone call and um I never went I've never been to Yellow Springs, never came to Yellow Springs and next thing you know 36 years. I'm great community, great families, um friendships. Um but all three of my children are K to 12 graduates. Great education. Um for them, they're proud to be Yellow Springs alumni. Um, I've had, you know, experiences. I started out, um, I came from Centerville and I, I remember I, my mom was working at Ketery
029Medical and I, we shared a car because I didn't have a car yet. I was 22 and I remember crying my first day and my mom's like, "What's wrong?" I'm like, "My feet hurt." I was wearing high heels. Where's Becca? Um, you know, so now I I have changed my shoe type. Um, but I I just can't even explain it. It's gone so fast. I've, you know, made great friendships. I'm close with my families that I've had over the years, students. I was at the winds last weekend and a girl, wonderful woman came up to me and said, "Mrs. Chick, you probably don't recognize me. You were one of the best teachers there." She wasn't even in my class, but it was an inclusion that, you know, I don't think the kids realized we just
030co-taught. We were, you know, all teachers that didn't need to know. So, I don't know. I mean, it's it's 36. Wow. So, I'm I'm ready and I don't I don't want to do anything now, Terry. I've decided the last month. I was worried about what I'm going to do. Now, I'm not going to do anything. Thank you. Woohoo. Yeah, there is a guy. I just want to thank you both personally for what you've done at my kids. Thank you, M. And I'll just uh read this statement from the Yellow Springs Board of Education. We appreciate your commitment to education, for believing in children, for guiding through example, for inspiring with passion, for living through loving, for leaving an indelible mark on the future. Thank you for shaking hearts and minds with deep appreciation. Wish wish
031you all the best in retirement. The Yellow Springs Board of Education. [Laughter] And with that, we have a scheduled fiveminut break which may give people the opportunity to go and enjoy this. Take a five minute break and come back at uh quarter till slightly before. American talk. Okay, we'll start up again. Ready for the facilities update? Thank you. All right, I just got two slides that we'll go through. Um, little updates for you. Uh, start with Mills Law School. We are doing the mechanical, electrical, and plumbing work. Hopefully, that last month uh still going through. We have masonry and bills, prepping walls for paint here in a couple weeks. We are working on doing a mock room and once we get that situated, invite you out, see how things are going with that. So, uh,
032prep started. We're already working through and getting ready for our main office and kitchen remodel that's going to occur begin this summer. Uh, some moves that are occurring our main office. Um, we'll move actually to room 14, which is right here at the gym entrance. Um, so that will happen this summer and hopefully we can get them back for school, but if not, we'll continue there until we can get that front office ready to go. So, we'll have our whole safety features with mechanical entry and all that buzzing in. So, we'll have that ready there. So, we will send something more official out once all that happens. Make sure anybody that wants to enter those lawn comes to the main uh train. Some pictures here, the fun stuff, right? Some inground plumbing here. Some main
033hallways that are that are getting you see the masonry and those that are on the left there. That was a door at one time, no longer. Um floors are still being the floors. That bottom picture is actually uh all that a bulkhead that is gentleman is putting so we can have drywall with our new windows and we can run uh more mechanical stuff through there. That's called a bulkhead. Hey Jeff, can I ask some questions? Um you said that there was going to be a mock room being prepared so that we can see what the other classrooms will be. Will we have new windows by then or not yet? Um, so our paint is to start here in a couple weeks. Our windows we're hoping will be here early this summer and then when when
034we have that room situated well enough, that's when we will do the invite. Okay. Yes. So, our goal is to have windows starting this summer. Can I Excuse me, Mr. Driver. Can I mention something else? So when he says this summer, literally kids are gone May 22nd. Yeah, we're moving stuff. We have until the next Thursday to be in the in the music room as the office um because they are itching to go. This also involves the kitchen. So the kitchen staff is aware, you know, we are going to hope for the best and prepare for the worst. And what what I mean is if we can't get the office back to its relocation at the start of school, we will operate out here. We will have a plan for food service. Um so but
035I mean they are wait they are waiting on us really for for this. Yeah, the interesting part of our project here at Mills Lawn. And think of it this way, our mechanical room, which is near the kitchen here, is the heart, right? That's where all of the stuff is. And we have to make sure we get it down to the primary hallway, right? With new piping and new electric and all of that. So, uh, as soon as we can close the school down, they've got to go because we've got to be able to get that primary hall ready when school starts as much as soon as possible. So, we're, you know, timing is timing. You know, we're we're doing everything we can. Conger and all of our subs are doing everything they can to stay
036on schedule the best possible. And and just to summarize for the folks that haven't been really paying attention to the finish of it is that so far all this wing of the building, the first vaccine two has been the one going into the trailers and the work being done as we see here. But this summer, this is going to be the most intense summer of the history in this building because this hallway here, all this is going to be done here and it's going to be a race to get it done. Yeah. If you do an overview of the building and it's the L basically J. Yeah, correct. So, yeah. So, we are it it's a very complex project and uh we're doing everything we can to get ready so that we can get our
037students back in their comfort of a good classroom. I can't wait. Yeah. Right. uh middle school, high school, uh more ground work, footers uh that are happening. If you've been out, uh you'll see, scroll up just a little bit. That picture there is actually our um our current, it's no longer, but our lock room. So, they have knocked all the walls out of the locker rooms, took out the showers, the restrooms, and all that stuff. opening up and that'll be part of classroom, storage room, gym storage and such. So, yes, that's completely wide open, ready to go. So, they're working through that, but we have footers going in. Uh, if you go up to the high school, you'll see a lot of lot of concrete, a lot of dirt being moved and concrete poured with
038the plans tomorrow, if not Monday, having our block for our foundations. will be coming this direction and you'll start to see the walls being built for the main office, the band room, uh, and the in the gym. Wow. And and so the top picture here, this is where the shoe box was. That's correct. So that was the the old courtyard um wall just sitting there with And then the lower picture is fitting in with Eugene. That's correct. There was a lot of rain between April and our last meeting and this one. How has it been impacting the construction? Yeah, is total about 4ish days that we sort of had to delay the outside work, move to the inside to just keep things going. Um, but they have caught up still pulling water out, making sure
039we can keep putting concrete down. So, we're we're there. We're we're there. Our plan was to get the block in starting next week and we're there. So I know that you want to a couple of months ago we signed the biggest check and it was the biggest change but it was not the whole thing. When do we expect the next technological package? We're actually working. Okay. next meeting. Maybe maybe yeah, the the intent definitely is to get through this package as soon as possible because there's a lot things that are in that package that we need to be able of the the runs that we put conduit for, you know, up and down the hallway. So, we we need to get that uh for the taking for the moving. Yep. Yep. Follow the runways. Um
040at most or at middle school high school, we did have our underground plumbing was uh inspected and that that picture there shows we did pass. So we we continue continue with the work. Um let me see. I think the last slide we have well the districtwide side that slide I'll get to in just a second. But we do one thing that we have been pushing and Dr. has been pushing and Jason's been pushing and I've been pushing is just making sure we have long lead items um purchased, you know, with with tariffs and all the yuck that's happening. We want and the time that it takes uh to get some of these items. Uh we have had most of that purchased and ready. So when our when they are in need we will have them
041on in our and and some background information for some folks who don't realize and remember when we started this uh the wait time for electrical panels was 58 weeks more than a year it was actually a year and a half right do you know what's what's the wait time now I don't know the exact weight time all I was assured by our group is that the equipment delay our questions. I I I think the big variable that I've been asking about and and it's what we all know about in our private life, you know, it's tariffs, yes, tariffs, no, tariffs now, tariffs in the month, tariffs that impact this industry and not this industry. And so we're trying to stay on top of something that is is kind of challenging to stay on top of
042as you know things just change minutes you know it just constantly like Dr. said just staying on top of it asking a lot of questions um utilizing Kevin Rogers he's been a wonderful asset for us to just help push us through that process too. And the last slide uh we have on here a big day for our class of 2025 and and Mr. Patter his graduation. So we do have a map up there and we will we've shared I think already but we'll continue to share but obviously parking and everything is crazy at the high school. So uh we have um put out where where students can park. We are doing our parade. So, um, we will only allow our graduating seniors and the vehicle that they're using in that parade to park in that
043area. We have just enough spots for that to happen. We have guest parking, we have street parking, and one thing that we are doing, thanks to our our bus drivers for their assistance, we will be uh offering a shuttle from MCA um to the high school for the beginning of the of the ceremony and we'll be taking them back. Yeah, we we have uh November's graciously allowed us to use their lots for general parking for graduation. Um and while we do have some handicap parking, we just quite simply do not have enough. So, um the high school walk will be for graduates and their car bridge and then the rest of the attendees will come up in parking east or in that will be the last graduation ceremony in the gym. It is the last
044And it probably be hot. It'll be hot. Can I Can I thank you for all the work that you do? I I know probably more than the community than the average community members, but I don't know all the things that you do, but I do know a lot of lot of details. I'm Jeff. Are there any questions? I just had a question about the gym, the new gym. Is it going parallel to the soccer field or is it the other direction? Parallel. Okay. The way that the pictures the way they locked it just looks like it would be going the other direction. Right. So that one footer picture we were adding to the building, right? Yeah. We have we have uh we have that side there. Have obviously concessions and and uh all that all
045the entire way. It's a hallway. That's the hallway. Correct. Yep. because then we'll have hall, we'll have the gym, and then again it'll run parallel with the uh with the stadium. And then on that back side, obviously the fitness center, locker rooms, athletic training. Imagine we'll be seeing you all selected pretty soon. Fingers crossed. Start. Thank you. Yeah, thank you very much. Have any other questions? Thank you. Okay, we're going to move on to the consent calendar uh for administrative items and there are quite a few items uh there. Is there a motion to open the consent item? Second. I'll second. Okay. Is anyone wish to um pull something from the administrative consent calendar for special discussion? Okay. Do you mean that are we going to be able to have a discussion? that that would
046be for anything else. No. So for the administrative consent calendar, we're approving the nutrition group renewal agreement, the state special education model policies resolution, the revised 202526 school calendar, the school forest trip 2025, the list of class of 2025 candidates for graduation, and that's That's the section, right? The food service. Oh, yes. We can talk about all the if any board member wants to pull something up. special vote statements. Sure. So, um I'll just quickly because there's not a lot to tell you about each uh special ed model policies department of education workforce has changed things a couple times. This is just updating that because you've already had one resolution. um the revised school calendar. I'm going to have Sarah bring up one of these. Scroll to the bottom. See that bottom uh corner where
047there's the colored bars. Everything on the calendar is correct, but it said like August reflected revised to reflect the actual correct calendar years. That is the only change for those calendars. Um board member Magnus the school forest trip is an annual trip done by school forest and so what you see attached is the letter from the school forest John Bay um about the trip where they're going um how many shuttle lines etc. Did you have a specific question about that? Oh yeah. Um, no, not a specific question. It it was unclear whether the the it was at the same time. It's um so I wanted to make make sure that Mr. Day had this prior to May 31st because if you remember he is retiring. He is also coming back to teach us and there
048are STRS regulations about a no work period of two calendar months. So he cannot work in June and July which is why he wanted to make sure the trip was in May before time. Does that make sense? Yeah, it wasn't clear that the trip was um does he not say that anymore? I think it's he said I will only work with students till May 31st or after August 1st. That's Yeah, I think it's to make sure that you can provide a proof of work to the SRT. [Music] Um this we have already improved the trip we approved the trip last month I think. Yeah that's the summer. No wonder you have a question. So this is for summer work. So he also so they always have the trip then he works with students during this
049summer and what this is affirming there's really no um the vote for this is to approve the summer workers that we also approve every year and I think this is his insurance that this will not happen during his requirement period and do the so there's another supervisor for those summer workers So we're just he's going to build our he's going to make sure it's done in May or August. I see. So there will be a May. I have a couple of questions, but I wanted to say that um there's a senior that has done a documentary about this uh and yesterday art show where there the room was packed. There was no room to sit and it was enlightening just to see the experience of school forest with the eye of the student and I
050hope that we get to keep somehow access to this documentary because it was fantastic to watch and just to get to see what it feels like for us seniors uh to do this. Uh the question that I had for you was about for you Terry uh about the state special education model policy resolution. I know that you said that it was just to respond to some changes at the Department of Education and workforce. Does it change anything for our students? No. Okay. I just wanted to be said it's just one of those I mean sort of thing that we need to do but it does not change what's happening in how we serve our special education students. Okay. Um we also have the list of 2025 candidates for graduation. Um and then 4.6 is the
051um approval of our food service contract nutrition certificate. Um yeah. So we had we went out for requests for proposals for food service for next year as as required and we had two submitts and um our committee met and reviewed both these submitts and nutrition group our our current food service provider um was the uh the clear winner on on everyone's was a unanimous decision. Um so we are approving um their contract for next year and again we will go through the same process as we did for the last five year. Um so we can renew it every year for for up to five years until we go out for the customer proposals again. Um they're they're here tonight. I don't know if they they want to say anything. page is the one who wanted
052to be here for the signing but uh that's our recommendation. Um we also have some stuff in the finance section about food service uh transfer which is going to put them so that we can sort of see how they do over the next five years. Um we know that our our food service program um is not uh you know does not say profitable or or running but uh that's one of the challenges of having a small district. So um we look forward to working with them um over the next five years. Thank you. Thanks to the committee and yeah, thank you Amy for working on that as well. And also thanks to the nutrition group when you came and presented to us at the last board meeting at your your commitment to making sure that
053our kids have healthy food and that you know them and help them and work with the staff and the teachers to accomplish that is was was very evident. So glad you're you're sticking with us. Thanks. Okay. Any further discussions? Any objections to the items on the consent calendar? So, approved by Dan's consent. Yeah. We have one. So, the food or the school board is trip. We were supposed to have the trip proposal. We just updated it right now. Um, so yeah, he had the he sent us two letters and I think the wrong the wrong PDF got got on there. Got it. So we are approving the school forest trip. Um, I don't know if uh, can you bring that up? That's exactly how it happened. He submitted his school forest trip proposal. I got
054worried about the dates. I said, "Oh my gosh, John, be careful about the dates." And he submitted his summer workers letter. It's my fault. Both documents are on there. Here is the trip proposal. And because it's hard to see, let me just um read it to you. And I appreciate again one of my reminders for for point out. Um they are going to Ohio Pile State Park, which is in southeastern Pennsylvania, um at the end of May, 26th through 28th. uh 15 to 20 students and seven adult uh driver rooms. So that's a pretty good student to adult ratio. Um they will camp um they will go whitewater rafting on the lower islands um and it's $60 per student. Um school forest their fund pays for um a lot of the expenses for students. Um
055again they have done this um as John says every spring since the 1970s minus two pandemic years. So um what the approval would be is the summer school summer school. Okay. So members understand the correction. Okay. Thanks for that. So we're approving but my apologies to it. Thank you. Good. We'll take a vote. Conor, yes. Yes. Yes. Magnus, yes. Motion passes 5 to zero. Congratulations to our 64 graduates. Yes. Yeah. It's going to be a great day. Adoption of the consent calendar by financial. Do I have a motion to open the consent calendar? Second. Second. The items on this calendar are the financial report. Approval of advances and transfers. through the five year forecast. Yeah, I I will go through the I'll ask you if a board member wants to pull something off or expect
056a separate vote. Okay, J. Um so, um I guess I I prefer to spend the majority of the time on the forecast. So if there's um uh the financial report I was saying I combine February and March um so the revenues uh you oh would you go to the main thing that I would point out on the financial report is you will go to the line is going to go. Um, and the the graphs I just did for March, February and March, but um I would point out that our revenues and our benchmark at this point of the year is and this is just in March is 19.25 5 and our actual is 88.91. So again very close 95% and then if you will go down to the expenditures line graph benchmark 74.96 um just
057a little bit high at at 77.5%. So again within 5% on on both those expectations of where we will be um the advances of transfers two transfers. Um this is 72 of our funds. We have uh we are working with some pending um legislation out there right now. Um we we have to do our fiveyear forecast submitted by May 31st and the house um budget is not going to be finished the the state budget will not be finished until probably June at some point hopefully. Um but there are some some possible impacts of that. Uh we've talked about transfers to the food service fund for for years. We advance it at the end of the year every year. um just the the pending legislation out there maybe looking at cash balances the first time to
058do it now. So so that's why these two items are recommended and then we'll get into the primary forecast. Let me see if my laser pointer works. Is the microphone working? I turned it off. It was just a minute. Yeah, there's my camera works. Um, if you'll go to the presentation, we'll start there. Maybe maybe I'm going to be on stage. There we go. Forecast. This takes us through 2021. Um, real brief here. Ohio revised code required schoolboard implications and a fiveyear projection of operational revenues and expenditures along with our assumptions. Uh you all have the full 5-year forecast with the assumptions in front of you. Um and then it's we do one that's due in November and then the second one uh update will be made at the end of May. that's required uh
059with the general fund. And then one of the the main goals of the requirements that 5-year forecasts is just making sure that districts are adequately planning um for their financial future. It engages the board of education and community and the long-term financial planning of the district. It's a way to to get in front of voters and let them know, you know, when is your next ask of money going to be coming down. I say the good news is our our five years forecast right now is very positive. self not in the short-term future. Um serves as a basis for determining our ability to sign uh 412 certificates. That's when we sign large contracts like our GMP. Uh that that I say I can certify that we have the funds to do it. Uh same as
060when we finish our negotiation process, I can certify that we have the funds to to do our ne negotiated agreements. And then it provides a method for OD to identify school districts with potential financial problems. It's uh it's painting a picture of the district's financial future based on a snapshot of today. It's one of the key management tools in in our finances. The numbers tell a a small part of the story, but there is a lot of meaningful information in the notes and assumptions. It talks about what's our anticipated uh base increases for staff, what are our expenditures, if we have any changes in staffing, uh the benefit projections. There's a lot of information besides just the numbers. Everybody likes to look at the numbers, but the the full forecast does have one information. The
0615-year forecast is divided into two sections. The top section is the revenues and the bottom section is the or even the middle section the expenditures and a little bit below that is our cash balances. The our two main um sources are local and state funded and our expenditures are primarily salaries, wages, benefits, purchase services, supplies and materials. Oh, something unique here now of the Yellow Springs with the cops issuance is we also pay a large portion of debt for our contracts with the general fund as well. This is the the graph that sort of tells you where you're going. Revenues versus expenditures. The revenues being the blue line and the expenditures are the red line. If the blue line is above the red line, that means that you will be gaining cash balance. If the
062blue line is below the red line, then that means that you're in deficit spinning. You'll see we had a little pick up in 23 24. You guys remember that was mainly due to our debt issuance. We had last year we had the large influx of the premium on our issuance that that brought us above deficit spending last year. And then that green line is our Indian cash balance. I will say in a perfect world the red line and the blue line would be synced together and the green line would be completely fat. But we all know it's not a perfect world and the nature of school funding is your cash balance grows when you have new money coming in and then you get to a point revenues for schools in a lot of ways are
063are designed to be flat. We do have some areas of growth which we income tax but it it is still um set that our expenditures will start outpreting our revenues and you'll see that cash balance line starting to dip after 5 in the short future. This type here is very similar to what we see on our financial report every month. Just showing you where the revenues from the general fund come from. Our local sources and hope. There we go. Global sources are 75%. It's real estate and income tax. year. You might remember income tax used to be half as big, but we doubled it when we did our debt issuance. Um, so that we could our project and then state sources is uh 24%. There's some other local but state foundation. They accept the majority
064of the state contributions and then we do get about another 5% from the state. Just just a little clarification on the real estate taxes. Does that include the um levy for the construction or not? No, I didn't think so. So yeah, the real estate is not the the bond the bond is separate. The bond is separate. The five-year forecast is just looking at the general fund and the bond is paid out where debt service fund. So that is not in here, but half of the income tax is right. Yeah. So so yeah, half of that orange slice is actually going to the building. Correct. And uh Jay, if folks wanted to know how much money comes from the federal government, where does it show on this? The federal government doesn't show here at all. Um
065federal uh federal grants are almost entirely in um federal funds. They are the 500 fund bubbles. Um if we when you when you look at that uh cash position report that's in the finance report you go towards the bottom of the report you will see the fund number different fund numbers indicate different things the O1 that that's what we're talking about here is the general fund and then we have debt service which is O2 permanent improvement is O3 and our building fund for spending the money where we put the proceeds to the debt for our project is O4 that you know also our construction construction doesn't show up in the forecast at all. Um and then state funds that are state grants we get state funding general fund specific state grants we had a safety
066grant before. So some of those things probably those have their own fund numbers. So the 400s and then federal funds are almost always entirely in 500. This is showing you our local for state funding. And I will point out here that you see state funding was growing. This is something that's been a a benefit. The yellow strings of benefit from the new fair school funding plan. And right now as as we we speak our our legislator is um sort of going backwards on the fair school funding plan. Uh they changed the name of it. You'll notice that the entire future of our forecast state funding is stagnant. Um, right now what's out there, we are projected to get a whopping additional $4,000 next year and $2,000 the year following an additional $6,000 compared to where
067we are now in the state budget. We have uh we had our big spike in in 2025. We talked about that the um the tax uh refiling that that was a bump and then you'll see local revenues back down to what we would expect in FY26 and then continue to grow just a little bit into this fiscal year. Everybody likes their acronyms. I've been using mine just before. This is the enrollment trends for coming. So you you'll see that we enrollment goes down for a little bit, but enrollment is back up. And then we anticipated enrollment to be pretty steady. Um the ABN is back in the past years. That is a that was average daily membership which was looking at actual attendance every day didn't include open enrolled students but that is a line
068that was no longer used for the the state. So in fiscal years 26 and 27, we have written out a lot of concerns about the state budget and legislation. Um the governor's budget has 100 103 million less for public schools and 448 million more in funding for private schools. There's 14 proposed laws that impact local property taxes or valuations that reduce our local funding for public schools. House Bill 96 is one of the most egregious and serious concern for all public school districts. It would eliminate the fair school funding ban and call it the temporary foundation funding in the future. Um and it's been so the fair school funding plan uh school funding in Ohio has been deemed unconstitutional multiple times and uh the courts say it's unconstitutional you should do something about it and
069it goes back to the legislature. So the last time they did it, they came up with the fair school funding plan that as I spoke about in the previous years when you saw our state funding growing, the new fair school funding plan worked better for Riola Springs than school funding plan. So um we we did see growth but as they're suspending the program that they started um we're not seeing the fifth and sixyear phasing. So they have been phasing them with their school funding is supposed to be fully funded by the end of six years. Um and they are sort of clawing that backwards. Uh the worst part of it the house bill 96 is limiting school districts carry over cash balance to 30% of prior fiscal year expenditures. It empowers the county budget commission
070to suspend the voter approved levies and disregard the 2019 floor. Um the property tax implications would be devastating to public schools. It could be very devastating to us. We are um our cash balance is above 30%. We've taken some measures tonight, but um this is all speculation. So we have to work with the information right now and that's why we'll be not taking any drastic measures but um when I look at the forecast uh essentially what it would mean is we would lose the the county budget commission would cut $5 million in in our property taxes essentially cut our the local property taxes to zero. Um whether or not that's constitutional, taking away what the voters have approved is something that's been pointed out. The voters locally approved and continue the funding of yellow schools
071and the state. It is this measure would make the voters's choice. Yes. um that does affect the funding for the building project. Um so that's something that that's really difficult and that's one of the things that's important to house um to legislators about the shortcomings of the restrictions that they're putting on schools only. the 30% cap of cash balance carryover isn't being implemented on cities and townships, um, police, fire, park districts is only going after schools. Uh, the we have the money for our project because we've borrowed it and it's sitting in our bank account and we'll spend it down as the project goes on. The concerning part about it is that a large portion of our general funds, half of those income tax revenues are our main debt service. And if they cut the
072amount of money that we're allowed to carry as a cash balance, um, makes it, you know, depending on the time, make it very difficult for us to make a card to that payments. So we have deaths in the end of November and then I believe they always say December 1st and June 6, but in reality the last couple weeks November and that that's one of the things that the budget does not come forward is that we are using our general fund to make a large payment because that is the tools available to those springs to make this project possible. So one of the natural consequence expected from the 30% cap is that school district throughout the state of Ohio would be would have to put on the ballot more often teing on the uncertainty of
073that. Yeah. Um when um when we look at the actual forecast, we'll look at our days of of cash back, how many days of operating cash, which is something we spoke about. What's the right number? What what's too high? What's too low? Um the state uh says if you go below 30, you should be doing something. Professional organizations say anything below 60 is concerning. If you if you're approaching 60 days of cash balance, you should be looking for refunding because when you only have 60 days, it also depends on the time of year. Um, you see our our financial reward, you know, if we receive 90% of our revenues for the year. So it's a March is a high point for us, but we also want a low point and so we're looking you know
074if this passes this has not passed yet but as this uh presentation shows it's on track right now. Uh there is still time for every taxpayer and voter and anybody living here to contact their senators and make an argument against this. But if this happens and we're driven to develop more often, I want people to remember that there are more and more school leies that fail in Ohio. The trends the success rate school less dropping just school less in Ohio kids dropping. This happened again on Tuesday. There are many schools including in this county that had failed to let me. So it's just not us. It's throughout the state. But voter fatigue is a real thing that is impacting the funding. um deviation. Yeah. Um originally the bill was was 25% cash balance. They didn't
075increase it to 30%. That's 110 days um of cash. 30% it's 110 days and um as I mentioned anything below 60 it's makes it difficult to operate especially with with timing and and then you have to look at things like borrowing money to make payroll until you get your um your property tax which you know right now we're in pretty decent financial standing. When you get to a point that you have to borrow money to make payroll, you're paying interest. Every time you borrow money, you're paying interest. And so besides making it difficult to operate and and there's a lot of inner workings, uh I think most of you might remember all the things we had to both to borrow money. Um smaller pay loans that may not require as much work, but it effect
076effectively makes it more expensive to run the district when you're restricting the cash balance so much um to to keeping it below certain levels. So in the long run, it ends up costing more to run your district when you right now we're we're we're currently fine with this law would would make it so that we would very quickly uh be in financial distress. Right now we I'll show you the the 10-year projections and and we're positive until the last year of our 10 year projections. um with with a loss of $5 million, we're looking at being having a negative balance as a 5year forecast. So, right now we're positive through five years. If this law goes through, we're going to do our November update next year, but we'll see a negative cash balance if the
077law were to go through this. And um and there's there's a lot of ways that actually makes it more expensive when you're you know cash forward. Um is this good timing then we'll need to see hopefully our state senators see reason and understand that this law will be motivating the wrong kinds of decisions in school districts. If uh if they don't come to that logical conclusion and they have to face thatness um do is this the time for us to consider um something that actually the communities talk about that's making sure that there's enough in that permanent improvement fund the 003 fund also as we prepare to make sure that that fund is well you know well established as we bring these new buildings um new new buildings on in service and we want to
078you know just make sure that the maintenance remains front and center. Um, I think I just think I'll let Jay talk about the finances, but but what I do know is that if it's in permanent improvement, we can't use it for salaries. And so, we can put money in permanent improvement to make sure that we maintain our buildings, but we may be maintaining because we have to be able to pay people. I would say this is a perfect time to ask that question. So specifically this slide shows shows um this is where we are today. This is when we have to file. uh late May is when the submit would be passing the state budget and then the um conference committee in late June and then by July the state's financial budget was started. So,
079you know, before I have to make a decision and what I would just say about the question that you're asking is this is what I I would warn you that we we might have a um a late June meeting should, you know, depending on what happens at the state level. Um what are our options if if that happens? Um right now they haven't spelled out what that 30% means. our forecasters have said we're we're not telling anybody to go into panic mode at this point. Um, county auditors are not particularly pleased with the the 30% rule and what the county budget commissions would have to do. So, they push back on it as well. Um, but you know, so our forecasters have said don't don't make any drastic moves. Uh, one of the things about
080the permanent improvement there there's actually there's only two funds and permanent improvement. There's a retirement fund we can set up and then we do a project on a 070 which we had one for the track and then we use the rest of that money to roof the old gym and news theater. um those are the only two funds that can transfer money out of the general fund and back to the general fund. So when you talk about the permanent improvement fund would be a permanent transfer any other funds you transfer the money it is it is gone through this is one of the reason we we do advances we advance the money to our building fund um to make sure that we sign that 412 certificate when when we give our technology package but that
081that's the reason for advances is that you can advance money advance it back transfer um to some of those fun things or most funds is a permanent thing. So, it leaves schools with very few options, but um one of our options to react to the state budget proposal and what restrictions may put on schools would be a late June meeting. Um, so just warning the board members that last week of June or the second to last week of June, you know, check your calendars and we we should try to make sure that we have at least three board members available if we do have to do anything um drastic to address this. And and I will also say there still is time for the public to please please please contact Senator Representative Turner um all
082of your representatives because I don't know of a single school district in Ohio a single one that thinks any part of is a good idea. Um so we have a very small window there are documents um from the board and tax. I think it's also important to note that you know high property taxes has been a conversation in this town um for very and this is not lowering your property tax. Uh, so just so that you homeowners know that this is not necessarily, you know, giving you money back based on how many years you've been paying property tax in Yellow Springs. It is just simply saying, okay, we're going to do some kind of calculation. We're going to cut a whole money bunch of money from the schools in one year. um which could which
083will make us scramble and and make decisions that are not based on on educational priorities. Um so so I think it is important to note that this is not lowering the mill rate in any way or doing anything logically you know you know planned and delivering it is just politics politics. Yeah. And and to add to that, I I'm thankful that Real Springs News discussed this um in this week's issue. And so if voters and and residents and villagers and community members want to read more about it, it's in there. Thank you. I appreciate that because there's really still time to contact our state senators, our Congress people, and tell them that this is not sustainable. So this this bill is on to answer some of those questions, but the the Senate's deliberating now. Um
084the visions will be taken up in the Senate. That comes unknown. There's five pending pieces of legislation concerning property taxation. The state budget process is not finalized to the end of June and we have to file our forecast at the end of May. So So that's a sort of another difficult thing. you know, they're they're going to make a decision and then it's like, oh, you you should have done something retroactively. Um, and then so we will file our forecast with our current understanding of state funding and property tax laws. Um, and any changes would be accounted for in future forecast. So in other news, this forecast is going to look a lot better than what the reality could be might be for us in July. Um it's possible. Yes, it's very possible. The reappraisal
085in 2023 increased values um in class one by 26%. It lowered our rate to the 20th floor. There's several property tax reforms in state legislation that can impact our revenues in the future. Income tax increase from a correction of prior tax years and then also our um increase to 2% um and then we're expecting 2% income taxes in future years. Paris school funding plan made a lot of changes to state funding payments and expenses. Um the school funding plan is based on enrolled student and students. So enrollment decreases that way translates to increases in revenues since we're on the the funding formula. But that's one of the benefits of our building project is looking at attracting more students and making it a wonderful place to be. This is our general public expenditures for 2025. Uh
086wages make up 45% benefits 16% purchase services 12%. Um we have some purchase services world and I would say that is largely due to our um our older buildings. Uh and we're addressing our buildings right now, but we still as things break, we have to fix them. We've seen several HVAC expenditures this year um that you know we just can't for materials 2% capital outlayw. So uh that income tax portion um and then this is the for our debt and then this is the debt coming out. Typically wages and benefits have been higher in the past. We've seen wages be around 75%. The dramatic change from past forecast has been the stat issuance. So if you take 20% and add it over here, that's how you get the the higher, you know, numbers from the
087past. We saw just being closer to 75 or 60 to 70% and then benefits being a large portion as well. If you take out debt, wages and benefits are still our largest expenditures. what um what do you hope to see as a reduction in services for the new buildings? Um so as far as forecasting and purchase purchase services we would expect um as far as the repairs to go down. I will tell you one more thing. So we we look at a lot of different expenditures going to the forecast. Uh you know it is great having the team at K12 to help and they bring all their experience and knowledge. One of the things that we talk about is the efficiency of new buildings. But right now we have the most efficient air conditioning you
088can have in a gymnasium. So while we will be installing you know much more efficient units this is something that I've discussed um but we do anticipate that energy costs besides the cost of energy going up the energy usage will continue to go in the future and that's just because the amount of updated equipment you know if you were replacing pieces of equipment one to one then you would expect more efficiency ing and and energy used to go down, but modern HVAC requirements are a lot more stringent. You have to bring in outside air. There's there's so many more components. So really, you know, you're looking at a replacement of of probably three to one when you do a new building. So, um, while we don't expect to be doing as many repairs, we do
089have some areas that we expect to go up in costs. Um, which is why we don't expect purchase services to to fall back to levels lower than the past the previous years. Okay, good. Thanks. This is just a bar graph that takes that pigraph and shows you what it looks like. um for the future. And as you can see, you anticipate expenditures continue to grow into the future. Similar to that line chart where you saw the expenditure growing cash ending cash balance. So 30 to 60 days is a responsible period to to end the year. And we have our 30-day cash ratio here. Uh the largest bar is our ending cash balance. So the second largest bar is the unencumbered. So the unencumbered just takes off what you owe people at the end of the
090year. So it's a little bit less. You might have this much cash but you owe some people some money still. And you can see we're we're in fairly good shape throughout the forecast. We again, you know, we were at a high point last year that was introduced the debt issuance and that large amount of premium and then back was spent um a lot of that was spent in December and our first debt payment and then we continue to stay that pay down that premium and then you see our cash balance continuing to drop towards the forecast but still in a good place true balance days. So, I I gave you that number from 30% 110 days. Um, we've talked about before, you know, what's the right number? The right number depends on who you are
091um and the size of your district and every district will view that differently. I would say anything over, you know, a year's worth of cash is more than sufficient. Um we got to a high point, you know, we were we were deficit spinning. We got the 303. We got that debt issue. Sort of bumped us up close to that, but we know that was sort of partially artificially inflated last year. And then you see it dips back down um to where we would expect. And then um currently we expect to to grow next year and it'll be a little bit the following when we get back into deficit spending in fiscal year 28 and 21. One of the things that needs to be though is right now FY25 we're into our negotiated agreement. We are
092in the middle of negotiations right now. So this is our forecast without knowing um exactly what our salaries and benefits affect for the next three years. It's a threeyear cycle forecast where we're drawing our best guess at what would happen um in the future. But that that is one of the being over 60% of our general fund expenditures. um not knowing what the outcome of that will be um is another thing for for the we have a positive cash balance through fiscal year 29 the deficit spend this year so we'll continue to monitor our expenditures we passed that substitute levy for 10 years which greatly stabilized our finances that was one of the the big concerns with negotiations coming up that if you remember this fall, you know, that that made our our negotiations a
093lot more possible. Future funding is still uncertain for 26 through 29 as we don't know what the state is going to do with the fair school plan. And then since we're on the the formula for state funding, um our state funding is affected by Thank you. And uh I will take any more questions. Um and you might want to pull up the we can pull up the actual five here and then maybe the um so can we make it thinner? How how big we is that it makes. Okay. Um, and then I believe I I I sent you all this information via email as well. So, if you're struggling to read that, um, we're required to do the five year, but uh, one of the the great tools is besides the forecast, we were able
094to do this 10 year projection. We will scroll down. So um it is really this bottom point former uh is the important thing for um for taxpayers to watch is this unreserved the cash balance I did at the end of the year. um we remain positive through the five-year forecast and then you know we really start this extended cycle and 28 you see this cash balance shrinking and right now we are positive through I want to say 2034 so big into the the future um and for the taxpayers, you know, um 2033 positive through 2033 and then I said for so, you know, for for taxpayers knowledge, you know, this is the area that we're looking at. Um and I will say I went back the the le history here. Um we obviously asked for
095new money for our buildings. That was the district of Texas, but the uh substitute levy um that replaced our our two emergencies. The last time that the district asked for new operating money was 2012. So we are are looking at looking at 20 years with no new new operating money. And I think that that's quite a feat that shows a lot of responsibility by the district. We've been fortunate, you know, as uh co was a federal funding from CO is a positive impact for us. The state funding changes has been a positive impact for us. We've seen some odd events that have been a positive impact for us um without anything really cash. Yes, we we've seen some crazy purchase services like removing bats and page that you you don't want to spend. Um but
096nothing devastating. And so I I think being able to say that you you didn't ask for new money for for 20 years is something that that the district should should be very proud of. So another question is and thanks for that because I think taxpayers do need to hear that we kind of keeping to the promise that with the substitute that is passing that is going to fund the schools for hopefully 10 years. And I was wondering also though about the money that we are getting back at from the state with regards to the building and if that's obviously not in this budget. Does it go to the general fund to that 003? Um we we it it doesn't go to 003. You don't want it to go all go permanent improvement because you just
097did your biggest permanent improvement. Exactly. So the next So we have some discretion on how that can be used and if if things if the state continues its nonsense I mean there might be some some just trying to get a sense of of what that money to finish our project in fall of 26 and then they say the estimated return the close out of your project is um when you see that that state money coming back in for our expedited local partnership program that we have on the OFCC um it's about three years after that. So we talked about that we got two years of the project and we have three years. So we don't expect to see that same for five years and then I think that's sort of the you know hopefully best
098case scenario but but not not worse than that. So, um, that would put it at around around 2021, around the end of this forecast, and then it would be up to the board to decide on we've talked about what the options would be for that. Um, but I guess it also depends on on what the state does um over the next two years, what the the federal government does um and where we're at funding wise in 2021. So, we will have some options, but yes, that is a good point. That's another positive out there in the future. That's Thank you. Well, I want to say to you regarding that and you know there when we promised that that money was used to try to provide some relief to tax part that discussions discuss the other
099options for what we don't and it could and if what I'm thinking is that given this forecast imagining holes in it that money could then be used to prevent it perhaps to use for another levy but again it'll be for another board to take up but it's good thing to remember are there any other questions for treasurer as regards to the final forecast or anything in this exempt agenda. Okay, if we can move toward to the vote. All right. David, yes. Yes. Yes. Yes. Otter. Yes. Motion passes 5 to zero. Okay. We'll try and move through the next items. There's a lot on tonight's agenda just as the end of the year and just a lot to cover. Um the personnel calendar. Is there a motion to open? Great. Any items? Um just a little
100personal. So we'll turn it over to you. These are normal. These are um again typical in May. Um just a few resignations, retirements. We talked about retirements. Um some hiring of some teachers um and some policy employees. Um non-renews of supplementals that is standard at this time of year. You've seen that um at multiple times throughout the year. Um school forest workers, we talked that is ending on the seasonal schedule. Um but I want to talk about two staff members who are here anyway and just very strongly invested with this community. Um so we have Rebecca here tonight to be the most long school principal and then we have Joe Ban that our new um special supervisor as chief. [Applause] So questions to get started and you know just just once again it's so exciting
101to bring such talent on to into the district and really appreciate your accepting this offer. and we'll all get involved. Any other questions, comments? Okay, let's have a vote. Okay. Yes. Yes. Magnus, yes. Yes. Bailey, yes. Motion passes. Um, okay. So, now we're moving to board communications. There are no votes taken in this section. They're just mostly reports. Information is shared and I'll start out with the yellow ring development corporation and last meeting neither Dr. H and I were able to attend. It's very busy time of year. Uh, so that promise report will still be a promise. Um but so we are continuing to uh stay involved with YSDC. I I know that a lot has been happening on the area of active transportation liaison but Judith do you have anything to say with the
102village? Uh well, you know, when you're talking about this idea of swimming program for ascended, can I talk about that? Can I just what I was gonna ask? Sure. Okay. So, um, Maggie Winston for years long, um, has spoken to the YCA and, um, basically has been talking to them about a program for our second graders, right? And so it would be, um, four weeks of classes once a week, four weeks in a row. Um, and it sounds great. I mean, I'm really excited. Rebecca brought this originally with the idea that young people going to swim was a safety issue on top of really athletics to be come out of it and just enjoying the pools in the summer. So, I think this is really great in that direction. Yeah, we're just waiting on That's
103fantastic. It makes me so happy and mainly provide us and they really are they do this for other schools. wise student. So, it's really cool. The only thing that is maybe getting a kind of keeping track of of how many kids in that four weeks come out with the basic skills, survival, swim skills and and then see how that um active transportation committee reports enacted. So, first thank you Judy. So we do health events here. Um swimming is a leading cause of death and children and I appreciate that. Um and then for active transportation so we are gearing up to our walk and bike today to school day on Wednesday and for that we are pulling all the strings that we have. So we're going to have representatives from the dating children's uh hospital that
104is going to come and also uh public health the YSPD is going to send some youth officers uh youth outreach officers to talk about safety dish and other youth upcoming youth events. We are also going to have a mapping exercise for the community. Meaning that community members uh in this case families will be asked to point out on the map where we need to reinforce infrastructures to keep active transportation safe and going. That will be on Wednesday at Mills in front of me from 2 to 4 p.m. And there will be raffle prizes for all students. All students are going to be provided with a raffle ticket. And let me tell you, we have a master volunteer, Mitsy Miller, who is a shaking every week, including every superintendent for donation sake or uh for either
105donations in kind or in money so that we can have I think we're expecting to have 10 to 15 baskets um that are going to be available for students to win and all that to promote active summer, active transportation, safety, and fun things. So, if you're around, come. It will be at nails on in front of me on from 2 to 4 and the raffle um tickets pulling by our mayor Pam will be happening at 2:45 and it's the raffle is only open to the children. So, that's that's what we're working on on the active transportation committee report. We just met yesterday, so I'll send my minutes for the next meeting. Mr. as I think about it. Do you want me to move on to so busy? There's a lot to discuss, I think. But
106we've talked about a big topic tonight, which is HD96. And really, I want to contact our state senator, Senator Cer, who seems to be at least open to listening to us right now and just make him understand that this is not going to lower our property taxes. This is going to actually drive up voter fatigue and it's going to be threatening the sustainability of our schools which really benefits no one here. There's a report on that and it touches about other bills. Some of them um in practice some not as much but I want to bring up one that is SB13. as B130 right now has been um it's still in Senate committee but it is titled prohibit diversity, equity and inclusion in public schools and I think that we should as a school board
107keep an eye on that one. Uh the problem is there are several issues but one of them is that they do not define what DEI is which means that they can enforce it right away if you want to. And so this is this is one that um of course they've been uh calling for proponent hearings but not for open hearings. That's a strategy that our legislature likes to do. And so we need to be keeping an eye on whether or not there will be a time for a hearing where there will be uh welcoming um opposing testimonies and and that one could be um it moves forward could be um an arbitrary enforcement of whatever at that point. So SB13 is something for us to keep an eye on. Um and then I will let
108you read the rest. But really please contact our state H96. Thank you. Okay. Then um sorry. So, I um I wanted to make sure that the public had access to the email exchange that happened between us, Senator Hinder, and our administrators that happened a couple of weeks ago where we're trying to impress on him uh the uh negative impact of HB96. It includes a five figures that Dr. Balden and our treasurer put together about the impact of HP analysis on our specific district here and I just want to make sure that it was available to anyone just to see where we are now on that. And I would recommend anybody to spend some time reading through those emails that that kind of gives you a bigger picture, you figure Jay's presentation tonight about the the
109harm that HB96 would cause on public education in Ohio, including us. And it includes Senator Kaylor's email address. So, it's right there if you copy and paste into your own server and send your thoughts today. Um, and and on the same same page, uh, we can turn now to the dear colleague response that board member Bailey drafted and want to thank you for that work. Sure. Um, so this, uh, draft letter is a letter for us to discuss with the board to see if there's any additional language we want to include. Um this stems from our meeting back on April 18th um when we chose to certify um the district's compliance with the um federal anti-discrimination requirements. Um so this is response to the dear colleague letter that um we received on February 14th. Um
110I assume most of you have had a chance to read through it. I don't know if you're going to read it out loud now or if we want to just discuss the contests and see if you guys have any um feedback. Dr. Magnus, I want to thank you for your feedback and helping put this together. Um it's kind of a a statement on our behalf as a district as to our views on this process and um where we stand moving forward. Um so I won't keep that you guys have and we also um should maybe discuss where we would like to um have this letter maybe you want to put it in the newspaper take an ad out in the paper discuss those options too elaborated and and would add any any more comments Amy
111did a really good job capturing all the notes um that we discussed at the um at that special meeting called to discuss this matter specifically. Um I think um I think the only thing now is that we're looking for um I do one of the questions that I have all [Music] this first for taking the time to do this because I think it's important um I think u probably a different title from dear colleague maybe um kind of our response to that segment um you know this led to the federal certification requirement so I'm not sure if there's where that that requirement has been enjoyed um however is what we know um it it will rise again there this is all kind of um tangled in the legal system right now. Um but I think
112it's an important statement to make because unfortunately I believe you're going to have to make important statements like this continuously. So I think um a response you might just say it as a response to um I don't your colleague is appropriate and that you're responding to items in that letter. So I I think that um because it's being known by so many letters about what the classroom was and that but I I like the idea to put in the news um to let our community know kind of how we're another phrase I heard was anti certification. and I haven't looked at um to check on that. So, um because we we were being asked by the state to certify title six, we were being asked to certify that we were abiding by title six of
113the 1964 cigarettes. Right. I would also like to thank whoever else. Thank you for for the specificity and the tone of it. I think it captures what we discuss here. I'm actually in favor that we keep a dear colleague in the title. I think it's important context quotes. I think that if we call it if we refer to the anti we politicize it more than we need and right now it is more about the importance and values and commitments of public education. So I I would want to I would recommend that we keep it to that um if that's the same um I I think that we should actually take an ad in the paper and put it there. Uh we we owe the statement to our community. Um that explanation to our community. We
114know I know I just said that we don't vote in this section but I think we can just all unanimously agree. Yeah. If you're in agreement, then then you can um I wonder if we could pass with the letters to the other. The thing is I I like an ad. Um also because I I I and perhaps we can ask our paper to put it to the editor page. We'll ask our paper where they best get Yeah. What's that? Yeah. Yeah. The letter to the editor is free. I have to send it. I actually I actually think that we can we [Music] can I do think and perhaps there's something different to the editor. I do think there is power to unlike Judith. I really sorry I read the news from two things because I
115tend to to look past the ads. Um but there is power to a large spread that says look this is it even if it does cost um so who would be doing it the voice to be in every you can attach our names to it. That's uh and do a copy at the time that you all want to sign or do you just we can just we don't that's fine. We will get as long as and I have no changes. I feel like it was very both I think did a nice job in its composition as well. I would I I understand how sometimes the the qualifier may was used and it's probably generous, but at the same time I think it makes a lot of sense [Music] to Okay. Um, so Amy and Amy
116will work on any final little details and uh work with Jay in posting it in upcoming newspaper with the words names attached. Uh, and I I I would agree that the community does deserve to see our statement on this issue. I know there has been some discussion in the community and no communications, right? No, I and I believe that it was useful that our our our communication on the issue was made available to them which was very informative I heard from from several people. So also thank you to our crew who gets that that communication out there for us. Okay, any any further discussion on that issue and that is our last issue. So we are going to now not adjourn. We are going to move into executive session. Do you need to read why?
117Um yeah. So um well I I guess I would motion. Okay. So a move to move into executive session. Motion to move into executive session. Is there one? I move that we go into executive session to discuss preparations for conducting or reviewing negotiations or bargaining sessions with public employees concerning their compensation or other terms and conditions of an employment. Great. Is there a second? Okay. Okay. Um we leave it at that, right? Uh yes. Magnus. Yes. Bailey. Yes. Okay. Yes. Motion passes 5 to zero. Um 918 we're moving into executive session. There will be no business following executive session. So we are going to live after. Thank you everybody. Thank you Becca. Thank you. Thank you. We're gonna go to the toward my