001we're back up okay great sorry everybody if you if we should get it out there we have a little uh computer issue let's back up our drawing so yeah i don't want to cover again the points because you can find them in the document called observations from the survey i think which summarized what i what which details what i was summarizing yeah so there's definitely a lot of information i appreciate that and i am very thankful to the users for their participation and the completion rate of this survey i think that was very enlightening in seeing the breadth of issues and how it impacts them yeah and the strength also of the healthy buildings so i guess i had one question for the for those on the committee what's what's next in this upcoming month
002what's the big rock needs to be so on the user's end we need to talk about how to prioritize this which i'm really struggling with and i think the way knowing that the users are also ending school in two weeks they are really busy right now and then some of them are off contract so i'm still thinking about how to do this but the idea that i had is how to detail what needs to be done next year in five years in three years in five years to kind of get that ranking and then uh i don't know what else you wanted to the the experts are we spent this afternoon uh after school in this building um and we're trying to get written reports you know that are they're just they're sometimes just started
003reports they're gonna be you know there's more that needs to go into them but um they're gonna be doing that and then we did have a short discussion this afternoon about sort of thinking about prioritization from the point of view of the buildings like for example uh you know certain things that if they're not done then you start to have greater expense you know from the that might not necessarily affect the users potentially um so but hvac very high on every place and you know the whole issue of air quality i think is very high on on the experts list um looking at the needs of the roof so i think there's going to be a lot of agreement honestly about prioritization so that would be the next thing and then the mpa um that
004those interviews will be whenever you think in early june or um i like me i think yeah i apologize i don't have that for with me um and it's kind of an iterative process in that there's interviews once one is selected in their uh meetings with the facilities committee meetings with the whole board and as the mpa's assessment is finalized i i know it's late i had some questions and comments for facilities committee if that was a good time i don't know if you guys are finished presenting um so yeah i just wanted to start with the the users um and thank you that was a thorough overview dorothy of those surveys um i just wanted to note a few things that i observed from what i was seeing in all those 60 slides i
005went through them all um so i mean it's clear that there's many issues they're not just pointing to one system um and although there are clear problems with hvac and ventilation you know a surprise the the list of pests that included snakes and birds and wasps and mice and bats among some others but also these electrical and tech issues um and so it was just you know i was saddened to read these responses from our user surveys because it really points to the realities that our teachers are facing in this district and so i heard you say that dorothy i want to underscore it for the public who's listening um you know teachers who are spending their own money to provide classroom technology they're spending their personal money to bring technology into their classroom to
006you know environments i was reading about that are detrimental to teaching and learning um children who are having to wear coats in their classrooms um through the winter months um and you know i i found this this can be found in public schools all over the country that is not a surprise but you know in inner city baltimore i worked in an after-school program there 15 years ago um you know we found these uh difficult conditions um but it's it's sad and it's a little bit honestly i felt a little embarrassed to read about these conditions in a resource-rich town such as yellow springs where you would be hard-pressed to find a home for less than three hundred thousand dollars here um so i just it demonstrated to me some of the deep contradictions that
007we have in this community around income inequality and access to wealth and quality of life um and that this is where um you know we have some contradictions around our stated values and where we're deciding to invest our dollars um and i guess i'm also you know sort of surprised that we continue to have attitude i hear attitudes around that this is you know okay in our schools or for our children because we can't afford any better and i just i just um question that assumption because we must do better than what we have i was really saddened to read these responses the working conditions of our teachers are unacceptable and i feel like at this point that's not just my opinion that is what the data is showing from 90 to 95 of the
008users of our buildings these are unacceptable working conditions um i honestly i wouldn't be able to work in these conditions i don't think so this is you know i think we have to really look carefully about why teachers may be leaving our districts and why students and families leave our districts and i don't want to be you know a debbie downer but i think this is a reality that we need to really um face in this next cycle but i do find the thing i find heartening is that all of us on this board you know agree that something has to be done we're at a point where something has to be done um so i just have a few comments on the building expert side of those reports that i read um [Music] around
009you know the committee members that are putting together and i understand their initial reports as you emphasize judith and i read that that so these are kind of initial findings so far so i'll look forward to seeing you know um later you know more thorough findings um but i guess i was surprised the election the it that electric report was so brief and um it stated at one point you know additional power outlets can be added and strategically placed for all classrooms and offices um and then went on to say whatever the renovation plan becomes it will not require a complete electrical overhaul so my first question with that is i want to know if the community members examined the main electrical system in the basement of the high school um because i was there
010during the tours and it looks to be original to the building it's the levers and the panels they are uh they appear rusted um and we are aware of water flooding in that basement just i don't know 10 or 15 feet from that electrical wall unit um and i just want to let everybody know if you weren't aware that that basement also serves as a tornado shelter for the classrooms that are in what they refer to as the tower so i just have you know question i want the committee to seriously consider is it safe is it even conscionable to have our children huddled in a basement where the electricity for the entire building is being pumped through a few feet away from the water main pipes we had a water main repair for that
011building this winter a school day was lost because of it but in the case of a tornado which we're in the miami valley they're frequent here um you know what could we imagine a scenario with nearly 100 kids in that basement with water flooding and the electrical unit malfunctioning um again you know i don't want to be pessimistic here but i need us to be really realistic and i'm glad that folks are optimistic that you know it would be easy to put in some new outlets but i just find that i i find that really hard to believe that the electrical capacity of that building could actually um require such a kind of a quick fix and and i really need to know who is assessing safety in the committee um and again that sounds
012like it's mike richly and that's you know that's fine but but again i think every single group that is going through and doing these look throughs need to be also thinking within the lens of safety because again these are our children there was no mention there although in the user surveys you know teachers talked about one teacher being the only person to be able to turn on and off the lights in her classroom because she really receives an electrical shock every time she turns on the lights and so she doesn't allow the children to turn on the lights because they will be shocked this is a question of safety and it is unacceptable and again i was surprised to read such a short report that had no mention of anything having to do with safety
013or the overall building capacity of electricity um so part of what was making this unfortunate for me is that there's this major disconnect between what we're reading in the user reports and the committee member reports um i was surprised by david roach's assessment um regarding the envelope of the middle and high school so it was the roof exterior walls he more or less asserts there that there's nothing structurally wrong with the modular unit which he refers to some people refer to as the shoebox and my question is what is the expected lifespan of a modular unit that unit was built in 1988 and there was no reference to the lifespan of that modular unit which i in fact went to school in that unit and my son is now going to school in that unit
014so i know that unit very well because i was one of the first classes to go to school in that unit so i was just again surprised we're not talking about lifespan here we are generally it seemed like to me in those reports um he discussed you know some of the design flaws like the the music room but he seemed to be prioritizing uh the historical value of the design of the music room over the ada accessibility of our students who are in potentially wheelchairs who are trying to access their music classrooms and i just hope that you don't agree with these misaligned priorities that is misaligned priorities for a district that values inclusion in our classrooms and diversity equity and inclusion as one of our most important values of the district so i'm just
015concerned that it seems like the facilities committee members are looking at short-term solutions um for what are likely really long-standing problems with these um buildings and they also seem to be looking to you know look at some kind of quick um and inexpensive repairs that doesn't necessarily prioritize high quality educational needs and i think that that is our fiscal responsibility to look at long term as opposed to short term because i think that we need to look at again the overall lifespan of these units but it's also our ethical responsibility as a school board so how as we're looking at these proposed repairs and our prioritization how long will they last and what are the lifespans of each um and then of course how much will they cost so i just want to encourage you
016guys on the committee to really encourage people to be thorough um i know that we feel like we're gonna you know repressed for time but like let's let's do this well let's do it thoroughly and please let's look at safety and the educational needs over a kind of quick fix short-term um response because we are likely going to have to ask the tax payers for some kind of investment i'd like to see our dollars really stretch into the long term versus um be a kind of a continual need constantly to be coming back for more because things are constantly breaking down i just want to say that one of the reasons at the last meeting we asked people not to take to basically start attacking each other's reports is because because i personally felt that
017would be quite divisive we're looking at a permanent improvement plan we have actually committed to that as a school board so to take these firsts yes yes yes well we committed to creating one so we know what is so i find attacking um you know basically campaigning against a permanent improvement plan working in this that's what i heard you say that sounds like campaigning against it um and to me let's give this up this process a chance um the committee the committee experts i mean they're not they're not going to do that final assessment in terms of what it's going to take to make to provide good maintenance to these buildings we're going to have to hire someone to do that it's a huge job it's it's going to take that level of professional expertise
018we know that the build the buildings have been tucked down for years you know that's true uh very little has been done to them in ten years as we've been basically there was that ten year plan done and then at the end we're going to think about our facilities so a lot of you know a lot of things that could have been addressed like building you know dealing with some of the safety issues you're raising have not been done a lot of things have not been done that could be done that are not you know but why weren't they done because they're considering building a new building so a lot of that stuff has been held back but we know that well we know that we know the buildings are structurally sound um we know
019that the buildings have been we've been being told that they're worn out and that they're you know we've been being told that for several years so i'm not now if they're if someone's getting shocked i mean there's certain kinds of things that if it seems like a true safety issue why hasn't it been fixed why is that still you're touching an outlet you're turning on a switch and you're getting shocked why hasn't that been fixed that does not sound safe and just because we have an older building doesn't mean you just leave it you fix it you know so i'll just say i i wanna i appreciate what you're saying you know i wanna be careful that we're not what we're throwing out here is that we're aware of all these issues and we like
020yeah that's okay you know yeah that's i mean that's the way no but i'm saying if you if you're turning a switch on and you're getting shocked then why hasn't that been addressed to me that doesn't sound safe i wouldn't allow that in my home i think there's an assumption that it has not been addressed there are some things well that's what i said that's why at the facilities committee i made the comment about electric and mike spoke up because i was a little surprised when the report was all we needed the electric is fine all we needed was to add capacity based upon what i know and what teachers know i'm not an electrician the electric is not fun so i think i just want to make sure that we don't make assumptions that
021things have or have not been done but i'm just saying you know we they're they're if you're if you're getting shot to me there's a problem there and you get an address it doesn't so i just i don't want to start picking apart these reports before we're finished with the process i don't think it's fair to the people who are putting a lot of time and effort into it i'll just stop there i'm becoming a divisive myself i'm sorry i don't mean to be um i think we need to give this a chance we need to as i said at the committee meeting add information ask questions but don't start tearing each other's reports apart too early and let's let's see if we can come together around a plan to deal with our facilities um
022i want to add to this at our facility meeting this was the first time that we were comparing the information gathered by the buildings building experts and the information gathered by the users so we started some of those conversations but you've underlined we thought we started having those such as you know those fixes on the modular and what would be whether or not it would be in in the interest of a district long term to do this uh so those discrepancies between the two perspectives we've started talking through some of those uh we started highlighting those that would be also left out that would be what i mean by that is that there are some floor plan issues that would require extensive prescriptions that would be considered additions too so we started this was our
023first conversation of uh looking at the feedback from both ends and trying to see where it aligns and where it doesn't so yeah so i've got a couple things um one you know i was on the facilities task force and involved in the facilities debate earlier um not not as much on this ground but we know it was a five-year-old game which is what those triplets were designed for almost 30 at this point so yeah i mean that's a it's a hard sell for anything that's designed for five years to keep going um it happens and and these are clearly still being used but um it's it's not necessarily ideal um education and how we use buildings has changed so much right i mean when we built the buildings these things didn't exist and everything
024else we're playing with the walls i i will echo lisa's concern at least on the electric that it it does seem to be a very cursory overlook um david did this in the past as well um and he also let me finish for a laser he he came to the facility's task force and he made the same claims about the electric being totally fine and we just need a little capacity upgrade at the same time he was advocating for putting in um split minis two or three you know in each room which is going to significantly change how much you're drawing and at the time these these buildings are built i guarantee these are around 15 amp circuits on all the outlets and we now have as a standard release of 20 amp usually as
025you're funding for an outlet so i i would love to see somebody who has actual commercial electric experience that's on the committee you know assess the electric because so the only thing i saw was was in david's report and it was very very cursory and small and electrical right and again it echoed his his sentiments earlier um and so and i don't know so michael i refer to the other report with microsoft yeah michael slaughter is an electrical engineer are two different things right i am a professional engineer and i'll tell you right now i'm not an electrician and you really need a commercial electrician if you're going to do a real evaluation electrical engineer is bad right i'm not saying that i mean he'll definitely understand the the basics but really to understand the
026code and why you do it to that level you really should have a commercial electrician [Music] well i just wanted to say i mean i'm asking questions about the reports that i my understanding is that this is part of the data gathering process that the committee is involved in and this is my only opportunity to bring my questions or my concerns to the table and so i try to do that so that i can be transparent with you all as i read these if this is our data and again maybe i don't i understand these are preliminary i understand that there's a fuller scope of what the committee um and others will be bringing forward um but i do think that it's important that um questions are asked so that we know that we're gathering
027the data that we need so i take a note of your of your comments concerns and questions um and i'll bring it back and we'll discuss um i just added it to the agenda just a statement um i don't i don't need to start if you want to mention anything dorothy um i don't i don't really have anything to add other than just a report out of participation dorothy and i and about 40 people including students and teachers administrators from the schools but also yellow springs community members um participated in a yellow spring speaking up for justice youth forum um that was on april 19th and i just outlined here you know what were the um what was the content of the forum we had some breakout groups what those topics were that we discussed
028and that moving forward superintendent holden has begun to identify some areas of needs and things that can be action steps that can be begun now and of course moving into the next academic year and also people from the organizers we're also moving forward with some action steps so it's been an honor to participate and um i am really glad that uh the schools continue to be committed to this work um and as i said that there to uh really engage authentically and openly [Music] in the process and mostly thanking the the students in particular who provided feedback to the district really really important work i had a question i'm going to be meeting on monday regarding the student handbook and i i just wonder if um terry if any of this work is relevant to
029student handbook or would be relevant in the future um i i don't know but that's a good question to ask jack i think it would be addressed elsewhere but um and on the topic and edited in my own report but i wanted to add that there was a specific point of that conversation that intersected with the facilities in the need to create a safe space for students and so i will be following with that to make sure that it's also included in our work on the facilities community that we talk about the need of safe spaces for students to experience rationally racially charged incidents and you need a space to process so i know that in my report i included lots of different topics um and i know that we're oppressed four times so i
030will skip to well i've already talked about ways to see okay so i will talk about uh something that i think is really important in framing our conversation about facilities is that report that i linked in there the item number three because it gives us a framework of how we look at the different metrics and assessing what makes a safe school space and uh so i i use that to frame to build the user service and i'm mentioning this to you the board but also to the community if you want to look at the impact of school buildings on performance and health of the students so this is a great summary of about 200 different studies that looks at 70 different health outcomes and i think that this is a wealth of resources and information
031for us to make sure that we're building schools that are safe and that are conducive to the best performance that our students could have here and then i also wanted to highlight that we have a teacher from meals now that participated to a podcast episode on teachers burnout in ohio and that's the item number two and i uh it's really worth listening to that 30 minutes podcast here but i've provided a quick summary for busy people here that want to know more about this so yes appreciate the extensiveness all right that's eight five so um other port member items just before um i think we just need to talk about dates for upcoming meetings so was there a consensus around or maybe it was just during the agenda planning for a work session on the
03223rd would be our our schedule that would be the natural following schedule date okay maybe we have a topic for that one yes so we can announce that um sure we'll do an agenda right we need to read ahead and then june our regularly scheduled board meeting would be on the 9th of june i'm unable to make that david we did talk about pushing that back to the 16th so yeah i know i realize amy's not here and and so we don't have to make the final decision we can um you know i think it was an agreement with that date i think everyone so the regular meeting june 16th and then it looks like the there aren't four mondays in june is that true no way yeah there are there i'm sorry i'll look
033at my calendar um i do need that coffee uh the 27th of june would be that it worked out after it's like 9 46 i got hours ahead of me so reward session i will be in maine okay the communications person should be here but if you're not here and you're not here should we find another date to talk about that um yeah so that's that's certainly yes do we do we have any other late june dates well buy them out from europe it gets hard june 23rd through july probably july 7. okay so what about june 20th the monday before june 16th and then june 20th i mean i would just say if everybody is going to be here on june 20th we would just move it back to june 20th make it as
034late as the month as possible but um but terry's gone online yeah yeah she's done from june 23rd too [Music] so if i'm the only one out karina certainly can come and talk to you about communications that's not that's not here's all your options no no 27th are you here the 27th yeah um so another option another option is to august august or do some double duty on the mainland we can say if we're meeting for two hours we're meeting an hour on strategic planning and now we're on training so i have no idea what to expect on strategic planning um so here's why i have kept mentioning so we had a strategic plan that ended in 2020. so we need something so i did this and i think you'll remember this really short four
035goal strategic plan that in the 2021 school year i met with the staff about etc so that's kind of what's guiding us now we will not accomplish strategic planning in a work session so really what it could be is an introduction to here's here's kind of the bare bones and here's what we need to do and here and maybe even here's how we need to think about doing it um so we could certainly do that in an hour and then we could talk about communications and then we could actually circle back if the need be to both of those in august okay okay so may 23rd this is double duty and then maybe it spills over into up into august and then in august the topic that we had suggested was academic performance because i
036remember oh yeah academic performance right that that was something important that we had to go through and so and honestly that that hits a little bit so part of my um plan in the fall is to do a state of the schools where i will address academic performance um and it will come into play with strategic planning because that is a probably the biggest goal that we have so um i think we could continue to address this okay and so that will be august 22nd the fourth monday in august i mean the work session yeah um is there no school board meeting at all in july there will be a regular she will not be here but we will still have our regular in july didn't you say he would be all right well great
037i think we've got some stuff so june at the release is moved back to the 16th we'll do the regular report meeting and we've got of the work session on the 23rd of may and then the 16th is the next regularly scheduled booking so excellent all right and then we will now have a motion to go into the executive session get ready to read before yeah there will be no action afterwards yes correct no no action when we return we won't be voting on anything or [Music] do i have a motion to go into executive session to discuss preparations for conducting or reviewing negotiations or bargaining sessions with public employees concerning their compensation or other terms and conditions of their employment all right fieri rios yes okay yes yeah turner yes motion pass four to
038zero we're going into executive session at 9 52 there will be no business afterwards thank you everybody thank you thank you for attending and those watching we appreciate you uh if we give them five minutes to shut down they can exit and the then