001seconds. Thank you. Okay. Um, I have a four, so I need to say lot of time. I thought that we've been waiting for that session to be understand That's just one. All in favor. Um approve board meetings June 9 motion to approve those second favor. [Music] I would like to nominate Chan. >> Could I have a clarification? >> Yeah. Are we nominating all new for we're not just moving on vice president and president? No practices that you nominate for each one. >> It can be but it doesn't necessarily have to be. >> I would move a do. >> Yes. So it's vote for me yes or no. If I fail then it goes to John yes or no. 5,000 because yesterday >> was the first for Angela. All in favor of Angela being president. >>
002Board chair. Presidentation earlier. Uh all against you all against >> so three. So that's and then >> uh uh I'll vote for John Sullivan. for the nominating game. I'll go from Thank you. >> So, Angela, do you accept? >> I accept. Thank you. >> Oh, you're not going to do it for this meeting. Would you like me to There you go. Do >> you want to be in the middle? Right. You want me write it for you? >> Yes. >> We might explain it to you. >> That's right. >> I'd like I'd like to nominate AJ for vice chair. >> I second that. >> Any other nominations? >> All those in favor of me being vice chair. Thank you. You want to run it? >> You just had to make sure you >> Yeah, that's
003right. We got theformational reports and discussions, introductions and district at a glance. So, we thought we could um since we have two new board members, we thought we would introduce our um admin team to you. So, they can just introduce themselves, tell you the building that they're at, and whatever else they'd like to say. >> We already did that before the meeting. >> I know I got to do it publicly. >> Could start with you, James. >> Uh so, I'm Jim Wright. I'm at the high school. I'm the athletic director for both high school, middle school. I'm the vice principal for the high school along with several other hats. >> As you know, I'm Sam Dog, the high school principal. >> Becky Armistad, middle school principal and K12 special ed director and Courtney Wer, elementary
004principal. >> No other. >> Would you like to introduce yourselves? Our two new members. Cody, new member of Powers, >> new member. New members. >> Um, I'm Amanda Silence, business manager. >> Uh, Brian Robertson, director of operations and bond projects. >> And you'll notice that in the next board meeting, um, we'll have an information sheet that we all collaborate together. And so it'll be a run rundown of what each building is doing and how it fits under our district goals. Also, what you have with you um in front of you is two um calendars. One will say public and one will say staff. Um, this year we'll put out a public one that isn't as confusing to where if we have staff, staff have like 10 different colors and that got confusing for some parents
005and so we made a more simplified u public calendar. We're still working with the union on a possible of a change of one date. So, um, there still may be one more time that we revise this, but we wanted to get something out so the parents can see the start date and the end date. Um again there will be a possibility of just one date change and it will be later on in the year. So we're still talk talking about that date. So that's why there's two separate ones here is one is the actual teacher calendar word calendar and one will be the one that goes out to public that's simplified. Um I believe there is um some we have positions filled. We don't have any current teaching positions open. Um we're still working on
006schedules. High school schedule just got completed and so we're working on the middle schedule right now and that should be complete. Little bit behind um than we usually like to be but we're getting it done. Um, as you Amanda will talk to this, but as you will notice that, um, I'll actually let you talk to it and then you can talk about it afterwards after you do your slideshow. >> Okay. So, she has some information for you about um class sizes and uh different directions that we'll we're starting to go in the district, which is the conversations we've been having all last year that will start to downsize some of our teaching um positions won't be replaced as people retire. Um unless they absolutely have to if we don't have anybody else on staff that
007can do it. But you're going to start seeing that starting next year where we won't have classes under 10. um that was a past practice of the past superintendent. Um both Mr. Ariana did that and uh Mrs. Boogie did that. So um there will be exceptions to those rules like hiring classes may we graduation requirements. We may have to look at that there is only four or five. We might put those in with another class so that we can to do that. Um so but she'll be able to talk to our numbers and where we're at currently in the district. decide if I should go over there. It might be easier for people to see. We'll give it a shot. Chicken. You see my mouse up there, but it's not coming up all the way.
008>> Yep. Okay. Wait. Okay. >> Um, so I just wanted to give a little bit of an update um on budget because obviously we have an adopted budget now. Um, and things have changed a little bit. So, we're going to be seeing some changes to our actual expenditures and we kind of want to know a projection of what that's going to look like in the future and how to plan for it and kind of how big of a difference that is above our adopted budget. Um, and then like Shauna said, we'll go over a little bit also of kind of some staffing numbers um from OD and kind of where we sit there. But um so our beginning fund balance we budgeted in the general fund at 3.1 million. Um we came in a little
009bit above that which is nice at about 3.4 million. Um we're on a modified acrruel basis of accounting. So things are kind of still coming in to last year actually um because the expenditures have to be realized when they are um actually when they actually occur. So that's going to change a little bit. Um it will likely go down a little bit after our audit gets started and uh things kind of get moved exactly where they need to be um to get everything uh in alignment with uh where our auditors wanted. Um this is going to be kind of hard to see. I realize that. Hang on. Okay, whatever. >> I'll explain. It's kind of cut off. So, what this is basically is you're looking at um actual numbers. This is this comes from one
010of the um the tops on our budget spreadsheet, which we spend countless hours and millions and months going over. Um but basically this has our actual revenues and expenditures all of these years. Um it has it brings into um an account of states formula, all of our local um sources or state sources of revenue and then what our actual expenditures came in out for all of those years. So um down at the bottom, I know you can't see it, but it has our ending fund balance for all of those years. Um sorry, I don't know why it's f on the screen. Um, but basically what I wanted to show here is this is we did kind of a whole new two-year budget so we could project exactly where we are as close to possible as
011where we're going to be two years from now. Um, at the end of next year, at the end of the year after that. Um, and so if you can see this slides, um, our our budget for the 25.6 six projected year. Um that's a negative 106,000, meaning we're going to be with the changes that are in the BEA um proposed contract. We're going to be um a little over $106,000 in the general fund over what was budgeted for salaries and benefits. Um which um that's just, you know, that's was something we don't really, you know, know, you can't have a crystal ball to know exactly what you need to put in the budget, but we try our best. Um, so that's where that line is going to be. That's where it's at right now. Um,
012the projected budget in 2627, if you could see that number, what that is saying is that every if all expenditures are paid as they are in the budget, then at the end of next year, we would be $2.7 million in a deficit. Now, thankfully, that's not what happens. generally spend everything we budget, but we need to take into account if we're putting it in there as a possible expenditure, it could be made because appropriate the board has appropriated for those expenditures to be made. So, they could happen. Um, so it's something we just think about and you know, we always have to have it on here. Um, so sorry you can't see the bottom of that, but that's what that says. Um, so this is a more likely case of what's going to happen instead
013of us being in a $2.7 million deficit at the end of next year. Thank goodness we're not hopefully going to be there. Um, but so this is taking into account if we spend roughly 85% of the budget in general fund expenditures. Um, it's a much more likely scenario. Uh and this is taking into an account kind of being conservative like trying to cut back a little bit on consumable supplies and things that we can control outside of salaries. So um these are actual numbers going from the the blue column, orange column, gray column, yellow column. Those are actual numbers. That's kind of where we ended up all those years. the 2425 um year was obviously last year. Um and those as we said aren't um fully audited numbers. 2425 isn't fully audited numbers yet, but
014um so we're beginning with that 3.4 beginning fund balance there in the blue um next year. So that was that was a decline of about a million dollars from the year before in our beginning cash and the year before that was a decline of 790. Um you see on the left hand side there we did have you know a temporary increase in the beginning fund balance due to the the COVID or eser funds. Um so that was that really helped because those were well managed in our district. Thank goodness. So that helped kind of cushion the beginning fund balance there a little bit. Um but as you can see this is the direction that we're heading right now. I don't what it look like at the beginning. So that's saying July 1 of 2027. um
015we would have had at the beginning of the year about $58 to $9,000 in the bank. Um that is a really scary thing to think about because last year our um our average payroll with um with just the salaries and um and the payroll costs associated with that was about $920,000 per payroll. So having $500,000 in the bank would be a scary time and um you know before revenue starts flowing in it would be hard to make payroll if we got to that point. Um so that's kind of what this graph is saying here. Okay. So here is a little bit of what I mentioned before. So, in the budget um that we have adopted, we have uh in the the BEA uh potential agreement, we would be um $106,000 above what's in the adopted
016budget for licensed salaries and benefits. Um in the special revenue funds, we would be about $27,000 above what's in the budget for a total of 134,435 above what was budgeted. Um, and then these would be the costs of my salary and benefit. And which I appreciate Martha asking kind of what what is like what what does this mean? What's in there? What do these numbers look like um as a whole? So, this is just taking into account um what those salaries would look like um the district. Uh and those salaries are about 627,000 above. salaries and benefits 627,000 above the 2425 fiscal year numbers. Um so knowing this this comes to a point where depending on where we are in the year um a little bit farther down we're going to see you know where
017our actual expenditures are coming in at and we may or may not need to do a supplemental budget in order to be able to pay those bills. Um, and that's, you know, that's it's not super uncommon. So, it's just if we're if we're going to be going above what was appropriated in any of those functions, then we need board approval to be able to pay those bills. So, that's what that is. >> Okay. So, you know, we're we're not alone. Um, I mean, in budget shortfalls, absolutely not. So why I mean districts all over Oregon and you know the country for that matters um are they're having budget shortfalls. Um it's just simply you know rising costs and limited revenue. So inflation increased in salary benefits um utilities transportation supplies um student needs um special
018education funding is currently capped. So we we get a certain amount and we we don't get funding for over the US% currently. So back districts I know funds, you know, all over the country are short. It's just it's it's hard to be able to fund exactly what our kids need. Uh technology demands, facility maintenance, all of those things just kind of keep increasing. And then limited revenue. Um it's, you know, our state school fund is um going up. it's just not going up. You know, our state and local sources are just not going up at the at the same rate as our expenditures. So that's why um so that just kind of shows a little bit about what goes into that. So I actually worked here for about two years now. you don't really see
019decline in student population until you, I guess, look at it on a chart, you know, years and years past. Um, but here is our average family membership back from all the way to our current estimated 2526. So, as you can see, we're we're in declining enrollment. And that's not uncommon for our area at all. A lot of school districts around us are in declining enrollment as well. But so that's just um it's it's not great because uh enrollment is tied directly to funding. So that's it creates a little bit of a um budget shortfall. We you know are trying to to meet you know the needs but also have less funding and every year things go up. So it's it's harder harder to afford. So, um, what we did was, um, we got some comparative
020analytics from the Oregon Department of Education. And so, this is just kind of a list of some of the comparative analytics that we'll go over today. Um, we're just going to compare um, some of the comparable districts close to us. um all of the position, staff, student ratios. Um I won't read through all that, but basically we'll go through a lot and feel free to ask questions because I did not put these um these graphs we're going to go over together. Um I'm just presenting the information. So if you have questions, ask me and we'll try and figure it out together. Um but we'll go ahead and go through those. Okay. So, okay. So this is comparing this is for all staff in these three school districts Bandon Hill and Myrtle County. And so as
021we can see this is the green you see FTE count that's full-time equivalency count. Um so that's essentially the number of full-time equivalency um employees that each district has. Uh then the blue line is just showing um student to staff ratio. So for instance, Bandon back in 2020 we were at a 10.5 student to stock ratio and then you see that kind of declining down to the right in 2024 we were down to 5.5. And comparatively you can see if you go back to the left 2020 um we had we our it's our uh FTE count is essentially just going up as you can see um coil they started out 2020 was 16.8 down to 8.3 world point 2020 they were at 13.2 now they're 6.8. So that's just kind of showing what some comparative
022stricts look like. And then this is the same exact thing, but this show their student population. So us in 2020, um, we had an ADM of 676, the students of 676. And then as we go over to the right, we're down to 626. Yet our FTE went up. So our student population went down, but FTE went up. That makes sense. Um, >> those are fulltime FTE again. But yeah, full-time equivalency. So, you know, some people are 0.5, some people are 75, etc. So, that's just adding them all together, the total amount of of full-time equivalency employees. >> I noticed a spike in FTE on the 23 24 of everybody's not ours is more gradual. Theirs are spikes. What is is that due to the ESR funds that came in? >> I think that's due to
023COVID. So back in 2020 2021, everybody had less employees likely because a lot of school districts were closing down or they were still kind of recovering from the pandemic. So I my thought was in you know 2023 especially people started hiring back again because the kids were coming back to the classrooms was my thought. Yeah, that's a good question. So, uh, anyway, so we're at 20.4 626 students. Um, so our enrollment going down, lower FTE is going up. And then if you look at Koffield, their enrollment, you know, went up a little bit, back down a little bit. It looks like they had an adjustment in their FTE between 23 and 24. So they kind of realized, you know, that drop in FTE, they adjusted a little bit there. Um realized the drop in their
024students so they adjusted the the FTE there. Um Myrtle Point, they have been pretty stable, but they're actually in a little bit of um increasing env66. Um and they brought up their FTE a little bit to go with that. >> That's where the affordable housing is. >> Yeah. >> Affordable housing. motion. >> Oh yeah, a lot more. Yeah. Well, yeah, exactly. Um, so this one, this is uh this is teachers, headteers, non special ed, and this is just kind of comparing these three districts, same three districts. So um Bandon 2020 um this is student to teacher ratio. So in 2020 Bon school district as a whole was it at 19.5 students to teacher. Um we went up to 19.8 down to 18.1 and now in 2024 we were down to 15.5. But you'll see as
025uh the the FTE kind of kept going up. That's what brought that down to 15.5 there. Coil they, you know, were up at 23.5. They've gone down a little bit. Hers is fairly stable. It looks like um point you see theirs is their FD has been pretty stable. Um and their student to teacher ratio has been pretty stable. a little drop in um plans till 2022. But so that's districts as a whole. Um this one so this one actually goes this one has students. So this those three same districts um teachers nonsp specialcial ed teachers um and then in 2020 we were at 676 students um we went down to 626 of our FTE actually increasing and then you know you can see you can see the others I'll go on and on and on
026>> where would be the sweet spot >> the sweet spot of FTE like a student toteer ratio teacher to maintain a budget and >> yeah, that's a good question. >> Teachers >> most um because I've I've asked this question lots to business managers um all around Oregon and a lot of them say um that they're right around in between 22 and 26, >> it's if you go to a bigger area like I was talking to one today, he said generally it was 30. That seems really big to me, but um that's that's what he said. So, I mean with that obviously it um it would help budget. There's there's kind of a happy medium I think where like our revenues just aren't what our students really need. I mean the more people in a classroom
027to work with a student the better obviously for the student. But then there comes a point where you know you have to make sure that it's sustainable. So that's a good question and I think for every district maybe it's a little bit different based upon the students and the needs. Um, but from what I've heard from from other districts that they're generally in between, you know, 22 and 30 depending on the area and more, you know, metropolitan areas, they were up 25, 30 and above. So, I think it depends on the type of classroom, too. Um, so this one here a little bit, but um, basically it shows our student population going down and our FD going up. It's kind of just So I I have a quick question. So is the um teacher to
028student ratio that's the average across the district. Correct. >> This one is average across the district. Yes. And we will go into buildings. OD had actually broken down for us by building as well. So we'll go over that too. But this is district as a whole. Yeah. Great question. Um and if anybody wants I can share you know PDFs of these as well um for ODS. You can take a look at them closer. I know it's kind of hard to see up there. So, this one, this is kind of the same information. This is just breaking down. This is just our school district. And it just gives you a little bit more longevity um to be able to see some history. So, starting in 2015 um on the left there, we were at 19.8 um
029student toteer ratio and then now we're down at 15.5. over on the right hand side. Um it just is same same information just in a different way. It just shows the number of students um essentially going down and then the FCE going up. So I think next it gets into yeah so this is ocean crest. This is the data that OD has from Ocean. So in 2015 um we were at 22.4 four um to one we kind of you know see that that bumpiness during COVID things kind of got weird but then um now we're down to this is in 2024 mind you this is not this year and these are the numbers that OD had so this is not um special education teachers um these are just head teachers and like I said I
030didn't put this information in there so this is what OD has um so they were at 22.4 and then down 17.4 for in the 2021. And then Ocean Press um just shows different information there. Student population 254 on the left and then going down to about 235 on the right. So that's what they had for Ocean Crest. >> I have a question. >> Yeah. >> When is um what do experts recommend to be an ideal staffing ratio student teacher? I mean, I don't know. I compared this nationally probably better this or worse. >> Well, that's a great question. Yeah. So, that's kind of what um AJ was touching on too. >> So, it it depends for each district. Some people >> I know it depend on what the experts recommend. >> 22. Well, >> yeah,
031>> it matters the grade level. Grade levels are it talks about the grade levels. Like kindergarten, they don't they don't say 30 is a great number to have in each. They usually say 15 to 17 would be a great number to have or high school could be 34 to 40 because they're more independent. So they talk about different grade levels, different age appropriate, different different needs, right? So special ed students would never be in a class of 30. They may stay in the smaller groups like us. We have 10 to 12. So just the projection is broken up by grade levels is what they predict you to have. like Washington has cows. >> I don't I'm just fine. You mentioned my question. >> Okay. Remember that one. Um so this is the information they had
032for Harbor Lights. 2015 we were at 25-2 according to OEE and then now 2024 we were down to 17.7. And then over to the right, same thing. Has student numbers started 240 down to 190 that says um so staffing, you know, kind of up and down a little bit, but essentially kind of going up a little bit, seeing pretty stable our student population going down. >> Let me add, do you know how they count staff who work part-time or place they also teach middle school classes? How do they count those? >> Yeah, that's a good question. they they're supposed to there's a report that we submit and it's broken down by say someone is like halftime at the high school and halftime at the um middle school that's broken down in this report that we
033export from our our software system that has each building has an identifier. So that person then would be five at this identifier building and five at this identifier building. So they should >> have at least three in the district. Is it counting those as the teachers? >> No. >> It's not because it's it just says great question because I asked that and she said no, it's head teachers only is what they're asking. >> Yeah. Good questions. Um and then here is our high school. Um it looks like in 2015 they had us at 15.6. six um student to teacher ratio and then in 2024 they got us at 12.4 and then same information off to the right our student population kind of has gone down as you can see there. Okay, that's all of those
034lovely graphs. Um so really I guess just to wrap it up we saw you know as you recall in the graph we had you know kind of a one time um influx of of asset funds and co money and um so our fund balance kind of led out and then now we're kind of heading in a different direction. So we kind of need to um be proactive and come up with some ways that we can you know work together to kind of even that out. So, um, our school district is not immune to the same challenges that districts all over the rest of the state are facing. It's just expenditures are outpacing revenue. So, um, even with some strategic changes, you know, we could be heading in that direction at July 1, 2027 of, you
035know, having, um, not a not a super strong ending fund balance. And that's something that I need to sleep over because as I said earlier, payroll last year was about $914,000 total each month. Um, and that's not done in June. June is way over a million. But, um, but yeah, so it's just kind of something we want to, you know, put that information out, be proactive about how can we kind of write the shift for a lack of a better term. Um, kind of some changes. So, just to clarify, I guess kind of all the information that you just shared with us, what it what I'm getting from all of this is that you're trying to say that due to a decrease in student enrollment, an increase in staffing, you're saying that our student to
036teacher ratio needs to increase. >> Correct. And I I I wouldn't say that I'm saying that. I would personally I mean, the more the more teachers per student, the better. I'm saying as a funding standpoint, um that's >> that's kind of what I think we need to to look at and not necessarily >> projected um date or number that you're trying to reach with that >> for class sizes. >> Um well, like Sha mentioned, it's different for each grade level. It's different for each building. It's different for, you know, the needs of any particular kid um student. But um as as a whole from what I hear um on average, you know, 22 to 25 is probably a decent place to be. Um even if we did increase a little bit, um and that's, you
037know, FTE as a whole, not talking teachers per se, um just teachers. Um just kind of saying there's, you know, there's expenditures are outpacing revail. So, will this affect um uh uh I guess non-essential classes such as art, music, um speech, those types of things. Are you saying that those programs are going to be cut down or what's happening? >> No. Maybe that's a better question. No sha what >> what we're saying is we're overstaffed in certain areas and >> you can clarify this year your areas >> high school's over staffed as you can see 12 to1 where I have in my elementary that's higher numbers and actually the projections for next year our elementary is at 23 to one >> um where our high school is barely 15 to one so the over staffing
038they have classroom sizes of four kids seven kids which would be ideal for an elementary um it's not really ideal for the high school and it's long-term our district couldn't afford to continue to do that. So, we when we looked at the schedules, when we built the schedules, we looked at those types of things where we don't need to offer three sections of the same thing. So, it doesn't we don't need to have seven kids here, 11 kids here, and 14 kids here. Maybe it just needs to be two sections instead of three. That doesn't mean we're not offering it. We're still offering it, but it's in the two instead of the three sections. So you're limiting the time frame availability. >> I think they're available. >> I would say choice. Choice in your schedule
039isn't going to be as open maybe. Um it's still kind of tight even right now with all of those, but it'll get a little bit tighter as time goes on. Um but we aren't looking what we're trying to prevent is cut any programs, right? um we have programs that don't have the interest level of students and so those numbers are very small um and so we're trying to create interest in different programs that's why with band we have it 7 through 12 is it's something that we're hoping to do with future programs too like art um those are the types of things we want to keep those programs But we really need to manage them a little bit different and look at those type of numbers and the interest level of the students so we
040can keep some of those programs. >> Clarify. >> Yeah. I just um I've heard the district talk a lot about their priority of academic rigor and I think that everyone in this room agrees that the fewer kids are in class, more staff the better to achieve that goal. Um all of this data is really only looking at lots of teachers. What about all the other costs in the district admin costs? you have graphs that show or you know the ratio of admin costs to number of students the size of the district is it seems like that should be part of this conversation too. Absolutely. Yeah. In the in the first slide we had um the total staff which is showing our total staff members were were overstaffed as a whole compared to other districts. I
041think it was this one. Yeah. So this is taking all staff um kind of comparing to other districts. So all staff as a whole um including admin. >> Yeah and all down. >> Yeah. >> So is there a just has admin students that >> there's not OD did not have that information. I can see if they do have it though. Um I didn't this is from a dashboard that I don't have access to. Um but a friend at OD got this for me. Um which was super nice. So I can ask her if they do have that broken down. Um they slide that showed the the budget again so that you'll see the teacher admin slide you're talking about. Let's see if we can find it. >> Oh, that one right there. >> Yeah. >>
042Oh, that one. >> That one. >> Yeah. >> And I wish it was cut off. Sorry. I don't know if you could read some of it out loud if you interested. Yeah. to hear. >> Guess the big question is the salary sections. It's almost 6 million. 1.6 of that is for admin. Is that correct? >> Uh which line are you at? >> I'm down on expenditures. 100 for salaries or 252.6. >> 25.6. 1.6 million. That's uh specified and confidential. So that would be all of our um classified employees, our educational assistants, janitors, um secretary um and confidential employees um which would include um myself that would include >> Jackie um >> part of Brent um and Then administration, that's where you would find the administrators. So that I think it's 5.99 if I can read
043it correctly. >> And then if you look, >> what was that? >> Who's who's all in the admin? Sorry. >> Oh yeah. And admin that would be like superintendent. That would be all of our principles, vice principles. Um >> that's it. That's it. And I have I have so many working on budget for so much of my life lately. I have so many, you know, carrots and grass and things like that that I can share. Um, if anybody wants to see those kind of outline that a little bit, I try to, you know, really chart heavy with all the stuff. So, I turn that in here, but yeah, that's what that's >> Thank you. Thank you. on this place. >> Hey Brent, what going on? Yeah, I guess I'm next. Um, so I'm Brent Robertson,
044as I already said, director of operations and project manager the district. Um so we just thought maybe we would give a little update to mostly the board members but everybody else about um some of the projects we've been working on um bond projects and otherwise. So uh we're happy to say that um our we got a new brand new gym floor uh courtesy of our insurance at the middle school. Uh we had some water major water damage on that floor that bubbled. We had insurance replace the whole thing. So, that's kind of nice and exciting for them. Um, they should be finishing that project up um this week. So, that'll be nice. They'll get to uh Becky's kids will get to play on a brand new floor. Never been touched before >> on the first
045day of school and everything. >> First day of school. So, yeah, excited about that little project uh that we be able to get that done. Um and then maybe our the biggest thing everybody saw that big white half of a building out there. That's our new bus barn that uh if anybody doesn't know that. Um uh so that one is about 75% done. So I'm very excited about that. It has been kind of an arduous task to get through this last few years. Uh but we have done it and um that should be just finishing up at the end of this month, maybe the 1 of September a little bit. We're wanting to get the buses over here before the new year uh starts out. Um anyway, so we're really excited about that and that'll
046be the last kind of the bond projects for our bond that we would pass a few years ago and that'll be all tied up nice with the boat. >> Are we going to put a big old banded logo on that thing? A big >> That would be pretty fantastic, wouldn't it? >> As long as it's not depression gray, I will be super >> It's white and black just like you see it white with a black trim. It's nice and nice and turning cheese. Yes. >> Can I ask a question related to the barn? >> At the beginning of the school year, generally there's >> big clean up day like go over all the weeds from the summer and >> repaint the boards and all that sort of thing. Is there a date for that? I
047think they volunteered for that in the past. >> Um I'm not sure I that's usually been I think it's been a kind of a Sheena thing. Um I believe is who has kind of headed that up. I've been asked. Um but uh Sheena did work for us during the summer and helped us clean up most of our district, all the flower beds and stuff. So that very nice burden. Um but yes, we are going to be going through with my crew and going through everything. Uh but I will ask her if there's any potential. >> Yeah, I was going to say I think I don't maybe it's been a couple years, but if there is a volunteer day that we can, you know, each grab a bag and I'll be eater and have chosen milk.
048Yeah, we've Yeah, that's been certainly happening. But yes, I will get back to you. Any other questions for me? >> Thank you. Thank you, >> All right. Action items 5.01, bills. Get a motion to pay the bills. You look over the ones if you're on the list. motion votes. >> I move that we pay bills in the amount of $969,63645. >> I second. >> All in favor pay the bills. >> 5.02 02 resolution one annual organizational resolution. >> Please >> accept the annual organizational resolution. >> Thank you. Can I get a second? >> Second. >> All in favor? >> Resolution will pass. Uh, and you guys looked over our board operating protocol. >> Fabulous. And we'll all get a signed copy of that together. Uh, so can I get a motion for uh board operations
049protocol? >> A motion. >> Approve. >> Second. All in favor? Yes. and the board superintendent operating agreement agreement dates also on our packet. >> Excellent. Uh can I get a motion? >> I move we accept that packet. >> Get a second. Second. Thank you. All in favor? Passes. Uh, school board code of conduct also in our packet. >> I move to approve. >> Thank you. Couple second. >> Second favor. That's signed. Passes. Uh, B uh 5.06 BEA collective bargaining agreement 2025 through 208. >> I can't do anything. motion. >> Who would like to motion? >> I motion to approve the 2025 2021. >> So, can I get a second? >> Second. >> Thank you. Can I call for the vote? All in favor? >> Opposed? Thank you. Passes. And 6.0. O uh this is >>
050session. >> This is our executive session at this time. It'll be closed uh to the public. Thank you for understanding. Um while we go over this, I'll have you all exit. >> I will pull it back in. Nobody. Command exe 634. >> Thank you all for your patience as we held that >> brief executive session. Um would you like to >> yeah discuss to the issues >> speak to the issue? Um the issues that we have on the table this evening are grievances. Grievances against the superintendent and grievances that have been filed by the union against uh certain procedures that have taken place for the reassignment of teachers. And so the complaint against the superintendent has to be put on hold until the union grievances which have been filed against the district are resolved. So
051at this time the process for the union grievances are is going forward and the process regarding the superintendent the complaint has been tabled until such time as the grievance is resolved. >> Awesome. Thank you very much. >> All right. And now now we're going on to public input. We're in uh I have my list. Uh just quick reminder as we're going into public input. Uh we get three minutes uh to hear your lovely voices speak uh talk as you wish and uh just reminder uh try let's not talk about personnel since that it will be one-sided and uh it'll be against our policy. So, we can say thank you. Uh uh Zoe, you're up first. Thank you for having us all. I'm Zoe Brady Sarah and I'm a parent of two kids in the district.
052Um I understood that public comment needed to be relevant to the agenda items today. So, I specifically just wanted to address resignations. Um, I think all of you are aware that in early July, I submitted a letter to the school board detailing my concerns about the district's treatment of teachers, specifically in regard to the contract negotiations and the involuntary transfers that were announced in late May. Um, I was motivated to write that letter out of a very deep concern that we were on the verge of losing some of our best teachers in this district. Uh, I think the climate within the district and the superintendent's conduct had really eroded morale and trust to an all-time low. My fear was realized just days after submitting that letter. It was a very long letter. When Ashley Pearson
053resigned from her position as high school English teacher and speech and debate coach, as her fellow colleague and ELA teacher put it, Ashley was a treasure in quotes and someone who my freshman daughter was eagerly anticipating having as a teacher this year in speech and debate. I am relieved that mediation resulted in a much needed pay raise for our teachers, but I feel like it came at a terrible price. A vast amount of damage has been done to teach morale and to community trust along the way. Unfortunately, it's not all behind us. The involuntary transfers have still not been adequately addressed or convincingly justified, which makes it hard to wonder if they are indeed targeted retaliation, a union busting tactic, or ideological scrubbing of our classrooms. All of you here, members of the board, the
054administration, have a great deal of power to shape Bandon schools. You've been chosen to lead this district, and I hope that from that vantage point, you can see that there still remain some deeply troubling issues that have yet to be resolved, and they continue to eat away at this district. There are some things that even better pay cannot wholly fix. I know you've received a lot of emails and complaints, none of which the district chose to make part of today's meeting despite a near constant stream of feedback and requests from the community this past month. As board members, I hope you will use your power to make this district a better place, more transparent, more honest, and more respectful of teachers, parents, and concerned community members. The most meaningful way you can do that right
055now is by reconsidering the involuntary transfers before the coming school year. I would like everyone to just stop for a moment and think about who you remember from your days in school. And no offense, but I bet it is not your superintendent or whoever sat on your school board when you were a kid. It's your teachers. For me, it's Mrs. O and Mr. Cox, Miss Ken and Mr. Burus. And they are the people who made a big difference in my life. I think it's very critical that we undo this damage so that Vanden remains a place where great teachers want to make a difference in kids' lives. >> Thank you. >> Maya Tillis. >> Hello, I am Mayais. I just graduated from Bandon High School and I've attended Bandon School District for all of my
056schooling. I apologize for speaking quickly, but I have limited time. I was surprised with how long it took to get to public forum, so bear with me. I was a captain of the speech and debate team and I've been a member all four years of high school. Today, I am sharing my concerns about the state of the speech team. First, I will explain the current state of the team, then explain my concern. Currently, the team does not have a coach. After contract, negotiations, and involuntary transfers, our coach of three years, Ashley Pearson, resigned. I believe there have been some misunderstandings. According to Zoe Desert, when having a conversation with administration about coach Pearson's job, an administrator stated, quote, "There are others who can fill her shoes in a heartbeat." Unquote. As someone who has seen
057the ins and outs of speech and debate, I can say that statement is not true. Speech and debate requires multiple night trips, traveling across the country applying for grants, and hours of after school work. Not only does a speech coach have to coach a team, they also figure out how to have figure out how to pay for it with grants and fundraisers. It should also be noted that Miss Pearson is the only teacher with a master's degree in communications. After the community expressed genuine and large amounts of concern for the speech team, the district still chose to voluntarily move her to the middle school and she chose to resign. I am not assigning blame, but because of this turn of events, we are now left without a speech coach. While I wish Benon school districts
058listened to the community's pleas and support of the team, we are beyond that point. Now, I want all of you to know what you could be losing if the district cannot find a coach. I joined high school without a lot of friends. I was struggling with my mental health so horribly and I struggled to find joy in school and life in general. I lacked confidence. I then joined speech and debate and it changed everything. Speech taught me that my voice is valuable. Speech taught me that what I have to say matters. And speech taught me that what every single person in this room has to say matters. And our voices are one of the most powerful assets we have. And if speech didn't teach me that, I would not be here advocating for this team
059today. Not only did speech show me the power I have, it taught me how to write, research, use sources, develop listening skills, and have empathy for others and embrace opinions I do not share. Speech gives every student a spot spotlight. I'm confident today because of speech and debate, and I would not be half the person I am without it. Speech was one of my biggest helps to my mental health during high school, and I can't in words stress enough how vital this program is. So, please, I am begging you, do not let this program go. Not only do we have a significant amount of state championship trophies, including this year, but we have a dedicated group of kids who have the potential to use their words for good. We have kids in the future who
060will benefit from this program and use it in their lives every day. We need this program to remind students that they should not be silenced, that they are wanted, and that they need to be heard. Please do everything to find a coach. Reach out to the community. Any community members or staff watching this and listening, please consider this position and reach out. Speech was my home, my second family, and my outlet. Please do not take this away from your students. Please do everything you can to fight for this. Thank you. >> Thank you. >> Go. I'm not the public speaker Maya is, but I think I have to prepare something. Within the past few years, the middle school has eliminated several positions disproportionate to enrollment decline, including an elective teacher, a fifth grade teacher, a
061sixth grade teacher, and a PE teacher. Now, our other sixth grade teacher has been eliminated as well. Something that should not happen. As a result, instead of being fully reinstated into my previous position as the seventh and eighth grade ELA and intervention teacher, I've be been reassigned to teach an additional grade level, increasing my student load by at least 50%. Yet, I'm not actually here as a concerned teacher. I'm also standing before you as a parent of two middle schoolers who will suffer from the planned changes. At a stage in life that is well known to be among the most challenging behaviorally and emotionally, students will have the largest class sizes, 50 to 100% larger than many classes at the high school level. It is currently planned for the eighth grade to combined into one
062very large class. This will exacerbate the chaos our students and teachers experience on a daily basis and reduce learning. As someone who gets an inside look at the school every day, I'm not eager to put my own children in this situation. And as their English teacher, I cannot overlook the irony that we are now being forced to explore online school options instead. When the involuntary transfers were made, the main reason the district leaders cited was to improve student test scores and achievement. This will have the exact opposite effect. There are other viable solutions to addressing lower enrollment that would inflict less harm on our children. For example, one, restructuring the secondary schools into a single school would allow teaching assignments to be more fluid and more evenly distributed among staff members. This would also allow
063for a reduction in administrative costs. Currently, between the middle school and high schools, we have two principles, one assistant principal, and one teacher on special assignment acting in an administrative role as a behavior specialist. This is double what I had at my last school of over 800 students. Two, concerning consider returning teachers who are on special assignments to teach at least part-time to help distribute the workload and class sizes. When teacherto student ratios are given, they are lower than the actual size of classes since not all teachers teach courses. Three, restructure the middle school day into a sixth period schedule since we don't have the staff to support the number of electives a seven period day requires. I've previously provided schedule options to administrators that would allow for this. Four, increase enrollment and revenue by
064establishing a program to support hybrid learning and homeschool online families. As both a parent and teacher, I encourage leadership to reexamine the impact of the current plan and re-evaluate not only how to better handle the declining enrollment, but why that declining is incur occurring in the first place. Burke. >> Not she's having some heart trouble, but may I read her comment? >> Um, >> is that allowed? >> Yes. You uh you come put your name down here. >> I can put my name as well. I'm reading directly. Do you want me to say from gonna be >> it's gonna be from my voice but it's her. >> Thank you. >> Okay. So, >> all right. Thank you, Heather. We have the floor. >> And I'm also a parent. I have two kids in in school.
065Um, so she says, "What makes small town schools great is community involvement in the process of educating our kids. The support from the community makes it possible to continue to offer important classes that enrich our children's lives like band, choir, speech and debate, metal shop, wood shop, etc. Unfortunately, somewhere along the way, Bandon School District started spending more and more on administrative expenses at the direct expense of educational opportunities. This cannot stand programs being shuttered and highquality teachers leaving the district is significantly more expensive to the community than their monetary cost. The district has lost the trust of the community and the only way to correct that will be transparency which is severely lacking at this time. If the budget has a shortfall, the cuts should be made out of the administration's budget, not the
066programs that directly affect our kids. If there is not enough trimming from the administration budget, then the school district should consider fundraising opportunities, grant writing, fundraising meeting with the DUN and other large companies in the area could help bridge the gap. If that's not being done, if not, why? The district has lost the trust and faith of the students, faculty, and the community. It's up to you to make the the changes necessary to correct this. So, please do the right thing and write this ship before it's too late. Thank you. And as my I can do it. I'm going to call this uh I make a motion to end our meeting. >> A second. All in favor? Person. I go for showing