001Recording in progress. That was loud. This meeting of the Centennial School Board is called to order at 6:31 p.m. um on July 9th, 2025. We have a quorum present. Um welcome everybody. Um, first thing we will do is take a look at the agenda for the day. Um, are there any thing is there anything going on with the agenda that we want to talk about before? Chair, please. I'd like to add um a motion to suspend. I don't need I'd like to add a motion to suspend policy board policy and I have to look at it. ECB election of board officers until our July 30th meeting so that we can have everybody here and it allows our newest board member to be sworn in to be um like been with us for a while. So
002um I'm not sure where you'd like me to put that. Obviously it would come before the election of officers if it were to pass. Um yes. So, we do Are you making a Are you making a motion? I can make the motion now if you'd like. Oh. Oh, go ahead. Okay. Um, our board policy does state that we should have u elections in our July meeting. It's also stated in OS 2553355, but we have two board members who are missing because of personal reasons, and I'd like to suspend the policy until July 30th when we have all board members present. So, you may consider um proposing to um approve the agenda with the amendment. Yes. Yeah. Great. Should I do that? No. I would do it as a part of the approval of the agenda.
003Would you agree? Yes. Okay. So, there's an amendment. Um, do we need to vote on the amendment though? You would vote on the amended um agenda. The amended agenda. Okay. Yeah. Perfect. So, motion to approve the agenda as with the addition of a motion to suspend. Motion to suspend BCB. Yeah. So, we're moving to we're Let's get this clear. We're moving, we're making a motion to change the agenda to add the uh suspension of board policy BCB for um suspending the election until July 30th as provided for in our own policy and with OS 255335 as the explanation. Okay. But you still have to vote on the agenda as as um amended. Yes. So, voting on the agenda as amended. There's a motion. Is there a second? Second. Okay. All those in favor raise your
004hand and say I. Oh, please. Yeah. It didn't seem like we would had any discussion on the amendment um before move to the vote. I have not only questions but concerns that this is setting kind of a new precedent. And I'm not sure that there was really an explanation given just beyond that two members can't be here tonight because I look back in for several years people have been absent not only on our July meeting but for the strategic planning meeting as well that we're proposing to move it to. Um, and is that a new precedent we're going to start that even though people can participate by statements, text message, phone call, zoom call in that if two members can't be at the July meeting, then we will move any like any agenda item or
005can I may I please? Um, if we just move to amend the agenda, it just allows for the motion to be heard if it gets a second and then the debate on the motion itself, which I think I'm hearing from you, right? Um, we can do that that discussion and concern and then have the vote, but we're not voting on what I have said. I'd like the motion to be as I understand it, chair. We're just voting to amend the agenda to have this motion heard prior to the U vote for board officers because having it after the uh vote for the board officers wouldn't make any sense because it's really in a suspension of the policy for the purpose of delaying the board officer election. Okay, now I'm confused because I thought James was
006saying that to adopt the amendment, we would approve it as part of the agenda. It's a good point of clarity. So, I'll allow you all to kind of figure out how you're proceeding. Okay. I my intent so now I'm looking at the chair. My intent was to amend the agenda to allow for this motion to be heard prior to the election the vote for board officers so it could be debated. Not not that I was trying to Thank you for the clarification. Yeah, that I I was confused as well. Yeah. Great. Oh, I'm sorry. No, no, no. I think it's all good. Oh, okay. So would we can we um vote to approve the meeting agenda where we will add a uh a motion discussion between the oath of office and the election of officers.
007Moved and seconded. All those in favor raise your hand and say I. I. I. The eyes have it. All right. Um uh next up on the agenda is the introduction of guests and we are very excited to have a new board member here. So, I'm going to go ahead and turn it over to Superintendent Owens and probably move my out of the way. Great. We have a new board member and we have an oath of office for each board member who's been elected as well. So, we'll be doing a swearing in for four of us tonight or four of you. So, let's start with uh Director Newman. [Music] All right, Michael Newman, come on up over here. You've got your own microphone as well. Perfect. Is that works? Yeah. Great. So, I don't have to
008do the awkward. All right. I've got a script for you. I'll read it and you'll follow after me. And it says here, "Upon being duly sworn." Upon being duly sworn, I, Michael Newman, will support the laws and the Constitution of the United States and the State of Oregon will support the laws and the Constitution of the United States and the State of Oregon. and will discharge the duties of the Centennial School District. and will discharge the duties of the Centennial School District to the best of my abilities. Welcome to the school board. Thank you. [Applause] All right, Director Lynn, please repeat after me. Upon being duly sworn Upon being duly sworn I, David Lynn, will support the laws and the Constitution of the United States in the state of Oregon will support the laws and
009the Constitution of the United States and the state of Oregon. and will discharge the duties of the Centennial School District. and will discharge the duties of the Centennial School District to the best of my abilities. Congrat Congratulations on your re-election. All right, Director Moring. This is your second one in just a few months. Yes, just eight months. All right. Please repeat after me. Upon being duly sworn Upon being duly sworn, I will moing I will mooring will support the laws in the Constitution of the United States and the state of Oregon. will support the laws in the Constitution of the United States in the state of Oregon. And will discharge the duties of the Centennial School District. and will discharge the duties of the Centennial School District to the best of my abilities. Congratulations on
010your election. Thank you. And last but not least, Vice Chair Shields. I love that you have the script written. Don't you dare. All right. Upon being duly sworn upon being duly sworn I, Pam Shields, will support the laws and the Constitution of the United States in the state of Oregon. will support the laws and the Constitution of the United States in the state of Oregon. And will discharge the duties of the Centennial School District. and will discharge the duties of the Centennial School District to the best of my abilities. Congratulations on your re-election. I was told everybody has to do everybody. That's what I was told. Well, congratulations to each one of you. So, next up we have the election of officers. So at this point I think we will open up discussion on whether
011or not to suspend policy BCB. Um and so what I will do is we will go around um everyone will have the opportunity to um speak ask questions um and then we'll go around a second time to see if there's anything before we take a vote. Um make the motion. Who is the second? I know. making a motion. Well, no, maybe we should do that again because that was the the agenda. Yes, let's I would like to make a motion this evening. Suspend board policy BC. I would like to make a motion that we suspend policy BCB until our July 30th meeting allowing for board members, all board members to be in attendance. That's would be the motion. Is there a second? A second. All right. As the maker of the motion, may I speak
012to the motion, chair? Please do. Okay. Um, at the end of the last meeting, um, we've were made aware that Jess wasn't going to be here. Jess Harden and U. Melissa Stanley both have personal reasons for not being able to be in attendance. the and we have a new board member as well which always feels a little awkward. In fact, when I did the research on it, it always feels a little awkward to swear in a new board member and then suddenly have to them have to vote on leadership when they haven't even learned uh who you know leadership might be. Um when checking with Oregon School Board Association, we are allowed to suspend um a policy. Uh we also have uh the u opportunity to stay within the OS which I referred to earlier
013255335- subsection 5 which states that we should have the meeting before the last day um of July and that would be our board retreat. So uh at that point in time it's like oh that would be nice to have everybody here and have Michael have an opportunity to know a little bit more about the board. It hasn't been done um before that I'm aware of. Uh but we have had concerns about the number of people necessary because a vote for board leadership does take not just the majority or the quorum of the people present but the quorum of the entire board. And so um that's a decision that should be made in my opinion should be made when everyone's available to be here if we are within the structure of the policy and within the
014structure of the OS. So that was the reason why I brought it forward. So thank you. Question please. just as a matter of process if we did have quorum and then we do have the sufficient number of votes to proceed um is what's is there an overriding reason to go beyond that then because then we would default to suspending the policy correct because we if we didn't have if somebody if we had officers in uh unable to get the number of votes then it would default to a further a future meeting. Correct. It Yeah. Go ahead. Like um when we have had a question about the vote, which we did um when you came on the board the first time because you're on the board the second time. Um what the question was is that
015was it a simple majority or of or it had to be the majority of the board. So on a sevenperson board you have to have four in the affirmative for any individual. That's what we found out. We didn't know that when we were taking the vote at that time. Um so that's that's what I know from that process and that was an OSBA and also a clarification with OSBA at that time. So if we took so I let me now let me try again to figure it out. So, if we took a vote tonight, we would have to because there's what, one, two, three, four, five of us, we'd have to have four in the affirmative for any officer position um to to have that go forward. And so, the second part of your question
016was, and if we didn't have four affirmative votes, then it would default to your proposal, either the proposal or it would default to continued voting. It would yeah it would default to continued v voting unless we heard another motion to so it would have to just be repeated until I was wondering if we could if we could do the proper process but then if it was insufficient follow through with your with your motion. Well, because the when when we had this question come up the last the former time, it was that we weren't aware that we had to continue to vote. And so what we did is we just said, "Okay, we'll just wait. We'll wait. There wasn't a suspension of the policy." So, well, there at that particular point in time, there was not
017a suspension of the policy, right? So, we that which is why it was like, "Oh, no. There was there's a better way to do it." And the better way to do it based on Oregon School Board Association OSBA is that you vote to suspend the policy and that way um you have the opportunity to have all board members and in this case all board members also present. There's never a guarantee to have all board members present but true um to help. We'll just go around. I want to hear from everybody. Will do you have any questions or thoughts to add? Yeah, I I think that uh you know as a matter of process and just personal preference when it comes to decisions of leadership for a public body like this or any any sort of
018impact any any sort of body or organization that has real life consequences and impacts as a result of decisions that we make that all voices should be included as best as possible and if a couple people aren't here I don't call it my newness if you want but I don't see any danger in waiting to one more meeting to hopefully have everybody's voices count for something. And we may or may not have the same results at the end of the month that we might have tonight, but that I don't think means that we should just skip the the process and the potential of of having people participate in the conversation. Obviously, we have two directors are here and they're not with us virtually, and I don't want to put words in their mouth, but I
019I I think that they would want to participate in this conversation should they have the opportunity. Um, and so that's just I just I'm that's the way I like to lead is by consensus and making sure that everybody's involved in our process. And this is why I voted the second the motion. This is why I seconded the motion to begin debate. Michael, um, I'll be honest, I have a little bit of mixed feelings on on the motion really. Either way, I I'm I'm right for myself. I'm kind of weighing both both ends. On the one hand, I like the idea of establishing officers, you know, a few weeks before our July 30th meeting and and the strategic planning there just so that is set. On the other hand, I appreciate Pam um acknowledging I don't
020know you all that well yet. So, uh giving me a little bit of time. I don't know how much one meeting is going to make a difference if I'm going to be frank about it, but um but it it would I I see the value in waiting, at least for my my point, being able to have a little more thoughts about voting for the for the various officers. Um honestly, that that's really where I'm standing right and I'm I'm a little bit undecided at the moment. Thank you. You mentioned strategic planning. We don't usually do planning a lot of plur discussion but are we doing this year? No, I just meant board retreat. Sorry. I will um I can speak to that. Um so we are not delving too much into strategic planning for the
021retreat. We have some standing items that we kind of go through every year as far far as like board operating agreements. Um, and then at the end of the day today, we were going to talk a little bit about if there were other topics that people wanted to add to our agenda. Um, but there's not necessarily a ton of work that happens between now and then the way that we have it set up now. Can I ask a followup to that? If so, if we if we were to delay the vote until the 30th, would we be looking at doing the vote for officers towards the end of the meeting, the middle? Do we have have we thought about That's a great question. I would think we would probably want to do it fairly close
022to the beginning. Um, that makes the most sense and then, you know, be prepared. Um, just kidding. Be prepared to, you know, move forward with the meeting the best we can. Thanks. Meaning that I'm happy to still do the chair things if whoever gets chair doesn't feel comfortable doing that on the spot in the moment in that meeting. Um, Pam, did you have anything else to add? Not at this moment. Thank you. Um, David, did you have anything else to add? I think it was my pre previous comments. It was the the concern about creating a new precedence and it seems like we are changing policy kind of on the fly. Um, because it is very it's very intentional and it's been set up the way it has been to have new officer or new
023board members, a new board and then immediately go to board officers. So, and I and I guess I'm just not hearing I didn't hear anything from directors Harden or Stanley. So, I guess me coming prepared to do this agenda item and then hearing that we're going to delay it for for reasons that seem to happen all the time just seem like we're we are creating a new president. That's my concern. Um, and I will say that when um both of those both of those directors were going to try to make it happen to come and so then I was like um one of them is on vacation, one of them has opening night, right? So there's lots going on. And so I was asking like is there a way that like we could they could
024still be included and we're not breaking policy or we're not doing anything wrong or shady. Um so that they didn't have to like sacrifice to make it happen. Um and that's kind of where we got where we were. Um but please I will tell you this. I've always felt weird about voting with new board members in the very first meeting that they attended. It happened to me when I was first elected. It's happened to anybody who was first elected. And so I contacted OSBA to find out, well, the pol, you know, I know we can suspend policies. We've done it for other reasons, not just this, but you know, it happens. It's like, why July? because that the board doesn't have an opportunity to meet with each other or talk with each other and and
025it's very strange to be talking to somebody who is yet to be sorry to point it out, Michael, who's yet to be um sworn in and then you just kind of it happens um that they have to get into this mix. When I checked on that and I called um Vince Adams because it's like, "Okay, Vince, explain this to me and because I had heard from Melissa and Jess that they were I knew Jess was I'm going to be on vacation just as Sher Silleski said and it's like why?" And he's like, "Well, that's what your board policy says, but you can go ahead and suspend it." So that's where I started. Well, when I read through the policy, you know how at the very bottom they have all of those references um of some
026sort and that's where I found the OS reference. And so when I looked that up, it was like, oh, it's in Oregon Revised Statutes that happens by July. But checking back with Vince, it's like you've said, well, you have a meeting in July, so you're going to be you're you're going to be fine by the RS standard. In fact, I would suggest and probably will um suggest that that policy actually is, you know, changed so that we could have a meeting where we could invite our new board members into the board, have an opportunity for a couple of weeks to, you know, meet and talk and then make these kind of important decisions. It just has always felt weird to me in the opposite way, right? So, that's how it came. I mean, I certainly
027don't want anybody to feel unheard um or feel like they were excluded from the process. Um what if two people can't make it to the strategic meeting or the I'm sorry, the the board retreat board retreat. I because we I check I check back on the board retreats. We don't have full attendance at the board retreats either. Here's what I would say is that if we have the quorum then then we should try to because the the QRS not QRS OS RS um was said something about um it has to be done in by the end of July and so if we did not get a full quorum at the end of July on July 30th at our next meeting then we would have to figure something else out right um stay there until we
028figured it out. Yeah. Okay, great. Thanks. No further questions. Okay. Um at this point, um does anybody have any further thoughts or questions? I'll go ahead and call for a vote. Um all those in favor of suspending policy BCB um and pushing our election of officers to the July 30th meeting. Please raise your hand and say I. I. All those opposed? Opposed. So 32. The eyes have it. Believe you need to vote for a quorum. What's that? I believe you need a quorum of board members to pass the motion. Not a quorum of well a quorum quorum of seven. You need four. You need a quum of seven for certain for the election. But not for the motion for this motion is a 32. Can that's okay. Thank you. All right. Uh the approval of
029minutes. Um June 18, 2025 minutes have been submitted in board book for you to look over. Did anybody notice any edits or corrections? Hearing none, I'll call for a motion to approve. Motion to approve the July 18th minutes as presented. Second. All those in favor raise your hand and say I. I. I. I. Yeah. Opposed. I think I just need to abstain because I was not present at second. Okay. Abstain one. All right. So, we have four. Um, next up for public forum. I don't remember seeing anything coming through in the meantime in the last uh bit. Um so we will continue to move along. Um superintendent report. I'm going to go ahead and turn it over to you, Superintendent Owens. Great. Thank you, Chair Sloski and Director Moring. It is a mediumsized report to
030me. Good to see everyone this evening. Welcome to both our returning board members as well as director Newman for our first meeting of the year. As you know, July 1 marks the start of the new fiscal year in school districts. So, as I begin my 14th year as an administrator in Centennial, wow, that's getting up there. 10th year in the district office and fifth year in this role of superintendent, I appreciate the opportunity to share this report with you. Centennial School District is once again offering a comprehensive summer learning program for students in grades K through 12, made possible by continued support from the Oregon Department of Education and partnerships with our community organizations. Programming began earlier this week and is running Monday through Friday from July 7th through the 25th with coordination activities having
031take having taken place the prior week. We continue uh with a theme cultivating joy, connection, and curiosity that is reflected across all grade levels through a blend of academic support and enrichment activities. The Oregon State Summer Learning Bill, House Bill 2007, provides funding and guidance to support highquality summer programs across the state with a strong emphasis on accelerating student literacy learning in addressing unfinished instruction. This year, we have set goals aimed at accelerating literacy achievement for the elementary, middle, and high school programs, and evidence-based literacy instruction is embedded throughout the summer learning day. On the screen here, you'll see some pictures that Chief Andre took uh earlier this week. Elementary and middle school students are participating in lit camp, math camp, and that's K5 only, and STEMbased enrichment through camp invention and other sun partner
032offerings. High school programming includes two primary pathways. Credit recovery for students in grades 9 through 12. The ninth grade counts transition program which integrates academics enrichment and field trips for rising nth graders. Programs are staffed by Centennial Educators and Sun Partners with services offered all elementary for all elementary students at Butler Creek, all middle school students at Centennial Middle School and Centennial High School for high school students. You might be wondering about enrollment. Enrollment for our summer programming this year reflects 282 students in the elementary program at Butler Creek, 108 students in the middle school program at CMS, 56 students in the nth grade counts at CHS, and 253 students in the credit recovery at CHS. In addition, eight students of color from CHS will serve as educational assistants. This is part of an educator
033pathway Centennial is continuing to develop as we continue to work towards staff diversification. This pathway provides support, advocacy, and funding to help diverse staff members of our district and school community earn degrees, become licensed, and secure employment in local school districts as teachers, counselors, and other licensed school professionals. This year's program is supported by $813,000 in funding through the Oregon Department of Education's 2025 state summer learning grants, part of House Bill 5047. These grants support evidence-based summer learning programs with a focus on improved uh literacy and academic outcomes, particularly for students reading below grade level. Now that the legisl uh legislative session is wrapped up, one update worth noting is that as part of the recently passed state budget under Senate Bill 5515, Centennial is anticipating significant reductions to our student success plan grant funding
034beginning in July 2025. These reductions are part of a broader statewide cut of approximately 50% to equity focused grants including those supporting Latinx and Native Hawaiian Pacific Islander student achievement. How that those cuts will look in practice is yet to be determined and we're still figuring that out. While our current multi-year grants remain funded through June 2025, this change will have a sub substantial impact in our ability to sustain the intended programming unless additional funding becomes available. More to come as our planning is revised accordingly. I'm pleased to mention that Centennial's dining services team has been selected for the healthy meals incentives recognition award, a national honor from the US Department of Agriculture and action for healthy kids recognizing school districts that have strengthened the nutritional quality of school meals. Centennial's award is the innovative
035award which recognizes districts that use USDA base ingredients and create new and exciting recipes for students. Led by Pia Watsig, district nutrition and wellness coordinator. Recipes recognized for Centennial's award include Mediterranean beef euro with Suziki, Italian meaty pasta bake, chicken schwarma with marinated cucumber salad. As part of this recognition, three team members have been invited to attend the fall 2025 healthy meals summit in Las Vegas this October. The summit includes hands-on training, collaboration with national experts, and professional development focused on fresh food sourcing, scratch cooking, and student engagement in nutrition programs. This award affirms the innovative work and commitment of our nutrition services staff to support student health and well-being through high quality standards aligned school meals. So kudos to our team. With buildings largely vacant during the summer, this is a prime window for
036completing major infrastructure work. While these projects come with short-term disruption, they are crucial long-term investments in safe and functional learning environments. Projects that are undertaken this summer include seismic improvements to Oliver Middle School, focused on the center of the building, including the middle wing of classrooms, the media center, entry, cafeteria, and front office. Work includes structural supports, roof connections, large concrete footings, and rebuilding portions of the exterior walls. Here you can see some pictures. I'm not sure if they're of that, but there's some pictures of construction that's happening now. Um, there's more. Renovation of five learning spaces at Parklane Elementary, including their music room, three general education classrooms, and one ELD classroom. That's what I was wondering after I said it. I think this is the Parklane project. Okay, thank you. So, that's that. Uh
037what you don't see pictured is playground replacement at Palute, covered play shelter at Parklane Elementary, and painting of all large common spaces in schools, including libraries, gyms, cafeterias, etc. So kudos to Director Sutherton and the facilities team for all of their hard work that they're undertaking this summer. This spring, the district conducted a formal RFP process to select a partner for our next long range facilities plan. You see pictures uh of various facilities planning that we've done over the last five to 10 years. Uh this process included a public solicitation, proposal review, interviews with finalist firms, and committee scoring based upon qualifications, engagement strategy, equity alignment, and pricing. Following this process, the district issued an intent to award to DLR group on July 3rd pending the conclusion of the required protest period. DLR is recommended
038for the contract based upon their strong planning experience and community- centered approach. We intend to bring forward uh the contract for board approval at the July 30th board retreat. This work is foundational as we prepare for the district's next phase of long range planning and capital project strategy. Vice Chair Shield's favorite topic. As you may have seen, Governor Cotek's executive order 259 prohibits personal electronic device use by students during the instructional day and requires all Oregon school districts to adopt align policies by October 31st with full implementation required by January 1, 2026. OD has provided initial guidance, templates, and office hours to support policy development. Locally, we're reviewing this guidance, including sample procedures and equity centered enforcement strategies, and we'll develop a Centennial policy this fall that uh through input cycles involving students, staff, and
039families. While some implementation questions remain, particularly related to field trips, after school activities, and staff modeling, our team, including Marin Miller, as you see over here, is already engaged in reviewing current practices, and aligning them with state expectations. We plan to bring further updates as this work evolves. Yesterday, I received an invitation from the city of Gresham to attend a delegation from a visit from our sister city, Soo, South Korea on Friday, July 18th from 9:30 to 11 at Gresham City Hall. Located near the eastern coast of South Korea, Soo is one of Gresham's formali sister cities. Reconnecting with Gresham sister cities has been identified as a local priority and I'm honored to represent Centennial in supporting the revitalization of this international relationship. Finally, tomorrow and Friday, our leadership team will hold its annual superintendent
040cabinet retreat at the Multma Education Service District. This retreat is designed to strengthen our leadership culture through relationship building and trust. Refle reflect our team functioning and alignment, deepen our learning around high performing district practices, and focus our leadership on disciplined implementation of roadmap 27 as we enter, believe it or not, year three. This is a key opportunity to ensure our work is grounded in shared strategy, purpose, and partnership as we prepare to welcome students and staff back in the weeks ahead. So, even though it's summer, there's a lot happening in the district. And with that, I welcome any questions or comments you might have. And this concludes my superintendent report. Thank you very much, Superintendent Owen. Um, I'm looking around the room. Are there any questions? Do you just on the cell phone um
041executive order you're convening? Um, I'd like to know what Multma ESD is going to be doing and if anything I know we all have to have our own policies, right? But we also work from the springboard of OSBA, but we also have a local resource which is the Mulam ESD. Um, poor Marin has to come up here and discuss this. Um I was just curious. We have school districts who are ahead of ahead of us. We had off and away, but we have districts um around us that have been bell to bell. So what are we able to glean from others as as we embark on a policy? Yeah. And I called Miss uh I don't even know what to call you anymore. I was going to say principal Miller, Director Miller. You're kind of
042in limbo right now. So, uh, Mr. Miller, we'll go with that. I've called Mr. Miller to help field some questions, but I'll take the first. He was he went to the OD office hours yesterday, and so he got some information there. I think, uh, Director Olsen was there as well, and so she can join him in the hot seat if she'd like. But, um, I would say for Multma County, the district that has, uh, implemented is Portland public. They had the initial schools and then they have the schoolwide ban that took place. And so that's a a district to glean from. Other districts were taking a wait andsee approach. Reynolds had done some looking into it and had some tenative recommendations. But um as far as early adopters, I would look at North Clakamus as
043we've talked about before potentially um as a district that's a little bit further along. And they also have the yonder pouches. So you know, I think there's different enforcement uh techniques and methodologies to explore as well. And they're not part of ESD. They've got their own. they have their own Clacamus ESD. They're not part of So, we'd have to do a different outreach or or invite them. Uh we're also awaiting sample policies that are normally provided from OSBA, but I think OD is talking about potentially providing sample policies um instead or or in addition to. So, I don't know if Mr. Miller if you have any uh input to provide from the office hours yesterday. No. And that's exactly what's going on right now because everybody's still analyzing the executive order. That's what's happening in
044the um it's craft sharing and even you know different people have put or different districts have put different policies in place but now it's how does that policy apply to that particular executive order because there's different nuances in there. And so yeah, we're waiting, you know, the next step will be whatever comes out of uh you know, board policy and what's suggested. So and what came out of the discussion was or what is happening right now is there's different questions that are coming up when things is field trips that are happening during the day and how does this board polic you know board policy because it is during an instructional time executive order says instructional time. therefore field trips would be uh banned. Um and so they're they're seeking um clarification. So we're still in
045early stages of implementation or even figuring out what that would look like. And then the next step is to actually see what suggested language and then bringing it to you. Did you want to add? Okay. Thank you, Director Mo. Thank you. Um yeah, my thoughts on the executive order uh and just task before us to adopt a policy by the end of October once we get back into school. It's not a whole lot of time. Um and I just want to make sure the most impacted people that will feel it have had a chance to be included live, you know, via their parents or community members or or however. And I think we've talked about this at board meetings this past fall as well. Um it seems like there's a now we have a real
046timeline to work on kind of given to us, right? Like wake up one morning and that is what it is. So um I just curious your early thoughts on how we're going to conduct that with with everything else that happens when school starts again. Yeah. And I'll start I'll take the first crack and let Mr. Miller join in as well. But um for us to have a policy, we need to consider our board meeting dates and kind of line back work back from there. So ideally, you'd have a first read of a policy and a second read. So you kind of need to do your engagement strategies in September so that you're ready to have that policy drafted uh prior to that meeting in October. So it's going to come up before you know it,
047which is to what I believe to be your point uh principal or Mr. Miller, any uh thing to add? No. And the only other thing to add is I you know as you are considering the policy you're going to be implementing we are still looking at each of the building sites you know we have policies in place and so one of the reasons I am you know interested in this and especially at you know high school is looking at this policy right now looking at our current policy and then figuring out hey there's there's things that we need to adapt and change and right now we have students and parents that are accessible during in summer school in August. And so one things that we're working and we've always done this process at the school
048level is taking, hey, this is what it's going to look like, you know, to start the school year. And we're actually in that process and we're going to go through a similar cycle of getting feedback um from the different stakeholder groups to start the school year. Once you you set a policy, then we'll be adapting, you know, of course, adapt to to that policy. But we need to have a policy to start the school year that and we're looking at what the executive order is and already aligning to it. So that that's sort of what we're in the middle of doing right now and at the same time making sure all stakeholders have some input in that even though we're in the middle of summer and because students and as I said parents are accessible
049right now with summer school this is a prime time for us to do that. So that's actually what we have actually started. The other thing I I would say really quick is that um when when it comes to the board approving a policy that second session, our second meeting of the month is technically a a work session and we don't try we try not to hear motions and so we may need to adjust how we do our business in order to make sure that we get that policy in by the end of October as well. One more question about topic of hey buttons on okay appreciate your question and getting feedback from constituents is important and that's the way we've always operated but this is an executive order so how do you and this might
050be a discussion and please chair you know you can say let's talk about that in our July meeting because I'm interested in not you know you can hear people say their peace, but if it's an executive order, it's the way it's going to be. And so if you set up a meeting that says, "Here, give us your input and then we're not going to consider it because we can't because the executive order doesn't allow us." Is it more of input or is it more of a process of educating about an executive order and what an executive order in the state of Oregon means? So I I think that's a fine line that we have to define what it is and how we go forward and whether or not that could wait till June 30th and
051have that discussion. I just look to I look to you guys to help guide us in that because I I also don't want to talk about this when there's nothing much we can do if so there go ahead you mind. Thank you. Um I I believe and please correct me if I'm recalling incorrectly uh that the executive order leaves room for how cell phones will be stored or what, right? Will they be put in pouches? Will they be kept in bags? Like what is that? So there there is there are some I I would posit some some important parts of the executive order that there is to to solicit feedback on that. We yeah we can absolutely say sorry the government said we're doing it. This is what we're doing. Thank you very much for
052attending this meeting. This is what's happening. It is what it is right. Um but I I think that again there are some opportunities for us to engage and that'll be just be part of the c the education is that this is what we can control this is what we cannot control and the part that we can control is what we are hoping to get feedback on. Yeah. And and go from there. Right. Like that's step one. Right. Yeah, for 100% correct. That's um part of it. And the other one is the enforcement. So if you have your I mean we we talk in the classroom or in the school setting. We talk about a social contract. If you have your cell phone out and this is one of the questions I'm posing with our students
053right now and our parents, what should happen? Executive s order says that it needs to be restorative process. what does that actually mean and what are the steps and how do you actualize it and that needs to be a discussion and so that that's going to be a fascinating discussion and then it is about empowerment and education um and to be honest this is a great civic um opportunity for our students to learn about here's an executive order they've been hearing about it on a national level now let's talk about what this actually means and it has an impact in their daily life and as much as we want. We want to empower and give choice and give that feedback that process. So that that that's part of what we're doing at that school level.
054Thank you. Uh the only I think director Moing said it well. The only thing I would add to that is that we're going to be defined by the constraints and the um latitude that is provided. OD has an accompanying um manual that they provided last year and updated as of the date of the executive order that uh provides guidance about what that community engagement um could look like. And so we'll be reviewing that guidance to help inform our engagement strategy because to your point, you know, what's the point if it's already defined, but there is some measures of latitude there um that are worth getting input on. Um and you want that input before a policy is uh approved because you as the board, I'm imagining, want to know what the community feels before you
055say what it's going to be. It's all part of the change management process. Yeah. Um, roughly one. Cool. Any other questions for Superintendent Owens? I had one for you. Um, I was curious if the high school stu students that are serving as educational assistants are being paid, Dr. Katsuda, did you hear the question? Are the high school Are the high school students that are serving as educational assistants, are they being paid for their work? Awesome. Let's go test. Awesome. That is wonderful to hear. Thank you. Good job. Uh confirmation items is up next. Um confirmation items were distributed in board book. Um does anybody have any questions on them before we move forward? Move to approve confirmation items as listed in the agenda. Do we hear a second? Seconded. Um, all those in favor raise
056your hand and say I. I. The eyes have it. Uh, fantastic. Let's keep pushing because we can get this done, you guys. Um, action items. So, um, there's really nothing here. What I would like to say is that in our um one of the things that I would like to ask folks to do to our next meeting um and this is new for Michael and Will is to bring some sort of object that has personal significance to you. Our icebreaker as we go about will be an introduction of who you are through the item that you bring. Um, and it can be as simple as a water bottle if you forget something the day of. Um, it's pretty easy. Um, and then I was curious, we definitely were going to talk about um the board
057operating agreements and board superintendent operating agreements, which is just kind of our like um our foundation for how we work with each other um and how we work with the superintendent. Other than that, um I'm curious if there are other things that rise to the top that folks would like to see on the agenda for our board. Oh, thank you very much. This is helpful. Oh, board leadership last week, yes, took a look and and drafted out what we thought could be an agenda. And so, thank you. That reminded me the school reports. So, um, two years ago, we tried every school coming in, um, and giving us a board report. Um, last year, we changed it up a little bit. Um, and I'm really I would love to open it up to see um
058if there's other ideas from the board about how we invite our school community into the board meetings and how we um stay connected with those communities. Um I would Yeah. So that's kind of what I that and the student recognitions is always one that um if we could talk about question there it is question um so and when you look at the list of uh topics that's a lot which is great I mean roadmap 27 could take up you know almost our entire time alone will have um the board committee representation or representative assignments. Will we have a list of those prior to the meeting so that we could consider? Yeah, we'll have Missy send those out. I don't think there's a ton this year. Um but um definitely want folk because even if they're
059not if we don't have some of these committees like the bond oversight committee in place this year, we'll have them again in the future. And so it's really important for us to take a look at this list even if even if there's not um yeah this needs a refresh. It's a couple years old. There's a newer version but it kind of gives you an idea. Your question is whether we would provate that. Do you want topics that we may consider for the retreat and or as you're putting together the um retreat agenda and saying, "Woo, that just won't fit. Maybe we'll just put that as a board topic as well. And I have two specific things that I know I need that. But I don't know that they belong here and that's why I'm not
060sure. I think this would be a great time to hear other things also that you want to focus on for the year so we can determine if there's if the retreat is the best place for it. Okay. Because one of the things and um Mr. Miller mentioned it in terms of the field trips and travel policy. I had an opportunity to attend a webinar u put on by OSBA and our policy is woefully under whatever you want to call it and our administrative regs that would u relate to that as well. after looking at this or hearing the scope after this webinar, I'm like, "Oh geez, we need we have as a board um a policy review committee opportunity or process that we've used when we've had too much to it's just too much to
061chew on. So, we have people who say I'm willing to chew on that and bring it back to the board." Mhm. So I really I would like to recommend that we convene that policy review committee of people who would be interested in the travel policy to work together. Um we've had two three board members whether we set our intention to that's something I'd be interested in because it'll be on the list or we just have a topic of it here as the board. Uh but I'm telling you there are things we are absolutely missing. It doesn't we don't speak to it at all um because the policy is too old um to speak to some of the things that were being up by it was actually OSBA pace and PACE is our legal people and
062they had a whole bunch of stuff in there about how to keep ourselves legally compliant and safe that we aren't addressing because it's something that we just haven't gotten to. Are OSBA policies up to pay standards? Oh, that was an interesting question. I asked the question during the uh meeting. I asked the question of the PACE people to get to the OSB policy people and the response is, "Oh, well, we haven't looked at that in a while." No kidding. I mean, I was like kind of technically we're still in alignment with OSBA policy guidance. Yeah. No, there's this Okay, that's out of step. I think that um when we talked about the policy committee, we've talked about having it be really issue dependent so that it doesn't um so that we could get people who
063are instead of just having like three people on a policy committee to get and talk like be like, "Okay, so this one's really going to be about field trips. Um who is there anybody that's interested in working on that policy?" And then we can pull some folks together. Um, but I think that that's probably not a retreat topic. Okay. But cool. I'm open to hearing other things. Yeah. I I mean, I generally support the idea of having those committees. I think good governance is a topic I believe in. So, I think that we should when appropriate take opportunities to to do that. Um, I did have a few topics that I would just kind of want to throw out there and whether they're retreat topics or or however um we can tackle that after I
064bring them out. But, uh, under the I think it was probably board operating agreements, there was some discussion at our last June meeting of political engagements expected or assumed or otherwise wanting to create new direction or anything around that. And so perhaps that can be actually that could be something we address like how much of our our work is not overtly political by nature. But do we want to there have been parents community members who have asked us to maybe take more of a stand on on current events and things like that and we never we never addressed it right. We did we put out some proclamations and Right. But is that something we want to do more of going forward? I think that needs to be a a group decision. Yeah, right. That's great.
065Uh, and then the two other things that I wanted to bring up for discussion um with the legislature having their own attendance policies and and participation, should we also have that right somehow codified somewhere that if you're only present for 50% of the meetings in a calendar year, should you still be allowed to complete your term? Right? I don't know what that looks like. I'm throwing 50% out there just as hypothetical. I'm not saying that has to be it. Right. Right. Right. Actually, I went back and I looked at those minutes. I would had unanimous vote by the end of that meeting. Thank you. But, uh, you know, some some sort of accountability, right? I mean, we are elected or appointed members who do have public trust and real impact on decisions that we make.
066And I think that um and it's not directed at anybody at all. It's just when I look over things, I said, "Oh, maybe this is a top a topic, right?" So, that one I will say is a little tricky because we are elected officials and the rule the um it's very hard for us to overrule the public vote on things. Um and there have been certain situations that have led to um attendance becoming an issue for people and those people ending up leaving the board. But there was a lot of steps that happened to try to engage in that process before we got to that point. Um, I think that it would be really hard for me to feel like I could say like, yeah, if you're not here 50% of the time, you know,
067like I mean, if you're not here 50% of the time, maybe that's a com maybe we can talk about that as far as because that is part of border operating agreements, attendance, right? like how do we want to police ourselves on that and hold ourselves accountable on that? Um and that would be a good conversation for us to have as a group. Cool. Uh and then the other one too was uh I was asked a very interesting question during campaign about uh should or how do boards go about utilizing the uh stipens that were approved back in 2023 I think it was and should they should they not right and and um does that increase participation right not thinking just about the next academic year but just the next election cycle in two years you
068know does that allow us to fully does it allow our body to fully represent the community. Um, if that is something that may provide for a single household or whatever kind of different situ a non two parent household to to participate in something, right? Well, that is a great question and I am all about pushing that forward because that kind of got dropped. Um but I will say one of the things that is really tricky is how we go about um enacting that uh with ethics that we were waiting for some policy guidance around because we it's technically unethical for us to vote our for ourselves for a stipen. Um so there was some talk about like for future board members or at a future date we would do this. Um, but I'm not I'm
069OSBA probably got busy with other stuff and I don't know where things are. I don't think there was any clarific No, from what I was reading, nothing ever the followup correctiveness things did not happen. That didn't happen. Maybe I need to double check, but I thought in one of the updates OSBA did say that there was the legislative fix. Oh, okay. That that was passed. Let me double check on that. But cool. I believe I heard that. Another thing we can definitely talk about. And we can also look at the policy though as it relates to um we are allowed to reimburse expenses right and so the definition of an expense for the board and board participation can be defined and that's something that we could talk about what what we believe is the definition
070and when you talk about single family um situations where child care might be an issue um is at an acceptable expense run that through OSBA push them if it's already been done and that's really great to hear then perfect but if it hasn't then maybe it would be an opportunity for us to push a little bit more on that um through SBA and PACE. Um but it's the ethics commission that it's felt like it kind of fell through that and lawyers wanted a better fix even though there were several proposed workounds such as you will for one person the board minus one person for the next person but then there do that. Yeah. Okay. We'll look into that because um the and then I mean the other part is that like where in the budget
071does that come from? Um, and um, it's all it's all very complicated, but I would love to have siphons for board members and figure that out. Do you have any thoughts uh, ideas for things to talk about? Um, we have the note about school reports, but maybe tangentially related is board outreach to school and communities. Great. Whether we talk about at the retreat or or elsewhere. That's great. Director Lynn had started some of that on his own this past year and reaching out to some of our high school clubs that was able to join him for for one of those and yeah, I think they overwhelmingly want to hear want to meet with us and and talk to us and understand what is the tech we do. I think that's a great what you like
072what you just said kind of made me think of it a little bit differently like instead of us inviting the schools into our board meetings and making that awkward where can we fit ourselves into their days and their schools and I think that that's a wonderful conversation for us. Exactly. Thank you. It's a great conversation, but I will tell you we've done it before and you got to be careful about the statements of well, we did that once, right? that the challenge had been is that uh there was a feeling that board members were um looking in and micromanaging to a degree. And so how we drew it is would need to be more defined than we did when we did it back then wasn't as clear about why we were coming in and things
073like well let's have meetings in the different schools. Now we have the requirement to be able to be filmed. So we we hadn't considered how it felt on the other end to have board members just you know as a board coming in or as a board liaison reporting back. So that's the type of things to be sensitive to in terms of that particular topic. Not that it isn't a good idea. I think that's something definitely discuss give and take. Thank you Dr. Lynn. amazing. Probably not for the board retreat topics though. Um, if we're just kind of throwing things out, um, student representation um, has been something I've been bringing up several times and really just taking a solid look at what some of the other school districts around here have been doing to elevate
074that um, and see if that would fit. Um, and then maybe long-term facility planning. I'm not sure if there if there's enough meat to give us to talk about, but I'd love to start discussing that, looking at that. But if it's not timely, you know, I understand. I I drafted it and then I deleted it and then I drafted it and I deleted it. So I was thinking that too is how far would we be along on that topic to be able to kind of cast out what that would look like for the year. So we'll look at that more too. That's good for me. Thank you. One last topic. It was a it was a topic um or it was Oregon public broadcasting. They were talking about the heat and the impact that it
075has and especially now that we're seeing uh heat earlier in this at the end of the school year in June we're experiencing and we certainly experienced it in September um just the way um the weather has changed and one of the challenges was and this was addressed in Superintendent Owen's um report and I'm looking at Dr. Director Sutherton, play areas or places for people to meet outside that provide shade, whether it's trees. What was interesting about the study that they were talking about is whether it was trees, which is the it's they look the best in terms of shade, but shade as it relates to buildings and um shade sales is the other thing. If you just can't, right, then sales can uh help with that. It seems like something we should be talking more
076about, especially in these, you know, late spring and then early fall when we have the majority of our students in our buildings. Where can they congregate and be safe in from heat related things? So, just again, how we talk about it, where we talk about it, just just an awareness I think would be nice. And I know we can plant trees because you've asked, you've told us we can plant I just heard some tiny forest. I love the sale mentioning the sales uh division right now is being is going to be worked on um between 148th all the way up to 172nd. They say they want our input, but maybe it's kind of like that cell phone policy. It's kind of like they've already decided what they're going to do and they need to tell
077us that they're doing some engagement. But anyway, there are opportunities for us to add suggestions and they're doing 148th all the way between Stark and Division. Um, again, they are nominally seeking input. Same time they're doing pal. Yeah. Um, comments from the community are often, "We'd love it if you just did a very small, really good thing instead of trying to stretch out a project and doing potmarked kind of improvements that seem to fall apart." Um, but also on the resiliency thing, I think that's really important. Uh we've been working on that at the neighborhood level, but um since Portland tries to keep its association system at arms length, um it's hard to get government the grants uh at the state level which are directed to resiliency. So the school board might be like uniquely
078positioned to apply for those grants at the state level whereas the neighborhood is unable to. Yeah, that's interesting. Uh, anything else? Good stuff. Superintendent Owen, what you got for us? I showed you what I had. Oh, you have more. I don't. What's on your list right there? I'm I'm writing everything that you all are saying. Make sure I want to make sure we track it for our Monday meeting when we meet to go over the agenda. Plus, I put that topic that um director Lynn just put when I talk with Director Sutherton um so that we can see about the viability of that suggestion. Thank you. Oh, are we at the f final last announcements? Please. Just reminding people we've got the concert in the park at um Verell Rutherford Park uh July 25th, 6:30
079to 9:30. Live music by Pante. Um, and then Sunday at Parklane Park, July 27th, uh, East Portland Sunday Parkways is going to be starting kicking off. So, we'll have a table there and be engaged with the activities if people want to check that out. How did the concert in the park go at Park Lane last week or the week before? The grand opening was amazing. Yeah, be such a beautiful park. Uh, a lot more shade, a lot more amenities, the the water feature, which I thought they were going to cut until I actually saw it physically, you know, manifested. Um, a lot of people are talking about that that splash zone. Yeah, we really wanted that. So, yeah, very happy about that. And, yeah, very busy month in June. Yeah, you mentioned the picnic. Were
080you talking about just clarification? Um, Michael, I have a a problem. You can see. So, this is me hitting a button. I should wear it on my head. Geez. Um, when you were mentioning the picnic, were you talking about board picnic or what? Tell me. Scope. I would like it to be as big as possible. Okay. Um, so I'm talking staff from across the district like a company picnic type thing. uh including PTO's we often have trouble connecting with the parents on the PTO's and hearing what their perspective and issues are. So kind of putting them all together so we can talk casually. Thank you. We used to have um what do they call those things before a football game? Tailgate. Tailgate. That was the word. Thank you. We used to have tailgators um as
081board members and with our with the significant others and family before homecoming and it was a great time for us to mix with other board members, their their significant others and and their children um too, which was kind of fun. That's why I had to ask about the scope. It was like is this just this body or a little bit bigger than that? I love the parade. the more we could include people in that event, I'm always open to suggestions. Yeah, love it. Cool. Thank you. Anything else for the good of the order? All right, I think this is a record, you guys. 7:42 meeting is adjourned. Recording stopped.