CSD13J Board Meeting

001right good all right i'd like to call us to order welcome everyone good to see you all welcome to our june 2022 central school district board of directors meeting i'd like to start with uh the flag salute darcy would you mind leading us i pledge allegiance to the united states of america and do the republic for which it stands one nation under god indivisible with liberty and justice for all [Music] all right let's do the adoption of the agenda superintendent would you please review the agenda yes we will start with communication from the floor and then go into our standing reports we have one report from central education association from tallmadge middle school we will then go into several reports one specific to our data english language proficiency attendance and our snapshot of our third

002installment of our universal screener specific for reading we will have a update as we work through this country through some difficult times and uh director clark is here to talk about safety and security we have a update in nutrition services again we'll go into the superintendent report where we do have one policy under first reading and some other information i will share with the board tonight into the excuse me then to the board report for you all to share information to our consent agenda and then several business agenda items uh that we will work through several of which we will ask for votes this evening and then conclude into uh comments by the board any actions for future items and then we will go into executive session to end the evening great thank you any

003questions about the agenda all right let's go on to communication from the floor comments from the community are entertained during the time designated under communications public comments if you wish to speak to the board please fill out a comment card online or in person and turn into the board secretary board chair at the beginning of the meeting hopefully everyone's had a chance to do that speaker comments in our board meetings are limited to three minutes but the board welcomes additional information in writing personnel laws prohibit the board from hearing public complaints about an individual in an open meeting all complaints must go through the board's approval process is outlined in board policy kl this form may be found on our website or by calling the district office typically a speaker's comment is taken under advisement

004to allow time for the board to review an issue however the board chair or other board members may ask a speaker for additional information or may convene the may convey to the speaker some information that addresses their comment please note on the speaker card if you would like to receive follow-up communication and if so what avenue is preferred uh given our situation with the high school principal hiring i just want to reiterate that we don't talk personnel in our public comments there's a reason for that it's in contracts it's in policy that we just avoid those any of those type of public comments because of the confidentiality that everyone deserves and is expected so if we get into that tonight i will stop you and ask that we not do that and stick to any

005procedural or process concerns that you might be wanting to express but we will not be talking anything related to specific personnel that being said steve just to clarify a little more you're talking about names in general names specific yes specific feedback complaints or affirmation either way and i double checked with our attorney on this point and also reread the policy so it's just safe to avoid that in its entirety okay with that our first speaker is joel everett no pressure yeah all right um thank you for having me my name is joel everett i come here as a community member as a teacher as a coach as a father to two boys that will be coming through this system uh next year actually um i want to tell you i i was not born in

006this area but i came here about 12 years ago uh and i was taught what it was to be a panther uh panther i was taught uh this this uh this meeting by people like sylvia warren uh shane hedrick mike ainsworth tom poff van holstadt dan hanson keith and allison omelet the mendozona family the mcdonald's the watkins and rosanna larson these people provided stability to our community high school and they taught me the values of this community and i thank them all for that stability stability is vital to our community high school and that stability um was shown in how this group this community has battled through covid and through the loss of panthers recently but the key piece uh of this is that many of these panthers are still here and very much care

007about this community uh the high school right now does not have much trust in in in our above leadership i don't say everyone i can only speak for the majority that i think is here that trust is usually earned we gave it we feel that we've been burned with it um it's been clear that there's power to assign or who is the key decision in these things i'll try to stay away from that like i've been asked um board members who were at the meeting last wednesday thank you very much i think you saw the damage and the pain that's going on at our high school right now and i hope in the executive sessions you guys were able to share that with the others who were not there um we are facing an admin

008crisis at the high school right now that stability that we so long for that we so cherish is on the verge of collapse there will be those that stay behind and try to pick up things and move on like we always do but it's not so easy when more and more panthers keep walking out the door or forced out the door um we all know we can't talk about the reasons of things but it's a pretty big elephant when it's not enough to make it to fire but it's not enough to hire that stability we feel is going out the door and the high school is not better off for it and we don't believe this community is better off for it thank you thank you joel jillian macbeth you know see her was she

009in person or gonna be online okay uh lori zamanski good evening school board members dr cabista community members teachers and staff my name is laurie schamanski i've been a teacher at central high school for 24 years i'm also a parent in this district after commuting from salem for 16 years to this job i've moved my own children from salem to 13j so that they could be panthers i have sacrificed much of my life and time for this district for the last quarter of a century so i hope that you will take just a tiny bit more than three minutes tonight to listen to me i come before you today to share my frustration with the process of hiring administration in this district and i want to share with you all what it has done collectively

010to the staff of central high i speak for myself and on behalf of a large majority of staff at chs first i can assure you that despite our frustration we are all professionals and continue to do our jobs to the best of our ability but our best right now isn't what we're capable of because of the hardship we are enduring due to the choice to reopen the principal position last week dr kabista came to our staff meeting we're grateful she was willing to set aside her agenda for us however though she appeared to listen she offered no clarity no compassion no true acknowledgement for harm done despite the many tear-stained faces in the room after sharing our stories we collectively left feeling that meeting more unvalued unheard and with a name for how we felt

011grief this is not whining we are collectively grieving not just from the upheaval of the difficulty of the last two years of reinventing everything due to cobit but true grief of losing van dan and maynard who each lapped behind massive holes in the panther family that we are all desperately trying to fill and now when we were so hopeful that one of our very own would lead us we are grieving the potential loss of her leadership as well it is unfathomable to us why you think our preferred candidate is the wrong choice when it is so obvious to us and the community that she has the right choice it is even made harder when you have not been clear about why she isn't we have no trust in the process anymore indeed there is no

012meaningful process if at the end the superintendent gets to tap whomever they wish and make their own choice we want the community to know that the staff at chs are now also living with the fear that we will have at least one new administrator at most three who will potentially come in and shake everything up big city outside voices are not better than our small town voices and the people who actually live here in my 25 years in education i have seen new admin come in and try to change everything way too many times it never turns out well it takes years to fix an entire cohorts of students feel the sting the career hopping captain will eventually jump ship and the teachers and staff and students are left floating in the wake and have

013to figure out how to get everything back on course at this point we don't even know how that is possible to avoid since many of my colleagues are now looking for work elsewhere applying for jobs outside central talking about moving their families we stand to be gutted as a school and i am heartbroken for the panther family when this could have so easily been avoided what do we want we want to be heard and valued in the process we also want a leader who will not jam their own ore into the water and drastically steer us into some other direction and simply say trust me we need consistency we need equity and social emotional support that is just that is not just in writing but in practice from all the leaders please understand that i

014am one voice but i represent many we have yet to feel heard or acknowledged despite so many efforts actions speak louder than words and it's been made clear to us where we stand this has caused a broken relationship between the do and the building and it's up to you all if you would like to restore the relationship or continue to grow the wedge between us i hope for the sake of the community and all our teachers and staff and students that you choose restoration thank you for listening to my entire message jane elliott good evening my name is jane elliott i'm a teacher and one of the restorative practice facilitators for central high school community although this is not a restorative meeting some staff members have asked me to bring that lens to this discussion

015first i must address our shared need for safety and security i understand that members of the board in the district office have received threatening and violent messages in response to the last hiring process one member experienced a physical threat when a student threw rocks at her as a teacher i want to offer my active support in resolving this harm this behavior makes everyone unsafe and we hope that we can engage in a community-wide effort to repair the harm done second i want to thank you dr kubista and the board members present at the wednesday morning meeting at chs in our last meeting i shared that people who have been harmed have an inventory of needs that must be met including safety and security information truth telling empowerment and restitution or vindication dr cabista your willingness

016to change your agenda and listen to the impact of the previous hiring process allowed our staff to tell the truth about our experiences by opening this dialogue at a community level we found within our chs panther community a sense of connectedness we are here today because we want to find stability for our community and move forward with the best possible leadership for the panther family the question is how will we restore a sense of empowerment to those who feel fearful unheard bereaved confused insecure angry and betrayed you asked stop what characteristics skills and qualities we were looking for in the next principle the problem is that a significant percentage of your stakeholders feel that the person who meets the criteria is already in our community we want someone who grew up here we want someone

017who sent their children to school here we want someone who was teacher of the year we want someone who founded our power peers juntos 9th grade on track and restorative practice programs we want someone who has a deep connection to countless community members we want someone who our families our students are classified and certified staff and the wu faculty knows trust and respects and all of these people have recently had too many other losses to count many of us are here tonight because the last hiring process harmed our dear friend we do not have answers as to why this happened we do not feel our voices have been heard so we do not have a sense of control nor do we feel confident that this will not happen again one thing that i ask from

018everyone tonight is that we all practice the kind of repair that listens without judgment that takes accountability for choices that have been made and allow solutions to arise from the collective voice i would also like to ask that you dr kubista and the district office hire an external restorative facilitator to guide us as we continue this process thank you frank white can i add something real quick to that to to yours i didn't i didn't go to the meeting i didn't i didn't get to go but um i did meet with the two that did and gave us a pretty good uh reflection on notes i mean notes upon notes upon notes upon notes on what was said so i i appreciate notes that were shared to us and what you all had to say

019and take note of that good evening my name is frank white i teach history at central high school i want to thank you for providing time and space for me and others to voice our concerns regarding the hiring process the new principle of the high school and its outcome first off i'd like to thank the members of the board have had the courage and grace to respond to my communications and the communications of my colleagues an open dialogue supports empathy which is an essential component of establishing trust you've heard a lot about the harm resulting from the process of choosing the next principle at the high school and the necessity of acknowledging that harm the necessity of acknowledging that harm before reconciliation can begin and the groundwork for establishing trust can finally be laid i

020will add my voice to the broad spectrum of stakeholders who share these conclusions in the wake of the significant loss many gifted educators have become looking for employment in other venues or even consider leaving the profession entirely many cite the failure of the district's leadership actions in this process as well as inconsistency in values between district leadership and the staff as motivations to take their considerable talents elsewhere no doubt we will lose some good people because of this error in judgment for many of us however being a panther is a way of life one that transcends poor judgment and administrative incompetence in the short time i've had the privilege of being a panther the high school has had several leaders and has moved in different directions depending on who is guiding us we've become used

021to a spinning compass that offers little stability or consistency we've had some gifted leaders including our current outgoing principal none has lasted very long i will leave it to them to explain their own experiences as for the staff at the high school we have lost a tremendous opportunity because of this mistake my colleagues have expressed their pain and disappointment more eloquently than i could i think that for many of us the result of this mistake will be not to quit but to return return to familiar ground ground not of our choosing the ground we have been forced to once again hard ground we will connect in our pain and disappointment disappointed once again by district leadership that is either too disconnected from the needs of the high school or so disinterested in those needs as

022to reject the best candidate to continue the inspiring work begin at the high school in the district and in the community clearly something else matters more to district leadership than the wishes of the majority of the staff at the high school more than a sizable contingent of this community and more than the voices of students have expressed their alarm at the district's decision i wonder if we will ever know what was more important than the anguish expressed by these stakeholders i wonder whose voices carried more weight whose wishes held more sway than these people no i don't believe ultimately that most of us will leave some have weathered many such storms in their time at central we will look to them for the leadership we need for the mutual respect that binds us together as

023a learning community as one of my colleagues recently said administrators come and go superintendents come and go board members come and go we remain a good point that although the loss is devastating we will continue to do what we do best serve the needs of our students who look to us to provide the best learning environment possible for those who have not worked in the classroom it may be impossible to fully understand the camaraderie generated in these environments what it means to work shoulder to shoulder with such talented people for those of you who have worked in the classroom no explanation is needed you already know i am proud to be among these gifted professionals these dedicated people i am fortunate to serve this community and these remarkable students all of whom have been mis-served

024by your process and your decision to support its result thank you amanda laser good evening um my name is amanda laster and i teach spanish at the high school this is year 20 for me and i'm i'm very proud community member and i'm really a proud member of central high school and the teaching staff there um this shoulder to shoulder statement frank just made i i love that um my words tonight are reflective of a very dear colleague and they're reflective of many in our building many in our building have become frustrated by our district leadership not recognizing our need for consistency at this time and our building principle to take us forward who are frustrated by our district leadership not seeing that we had a candidate that helped create strengthen and guide our current

025culture and successes we are frustrated by our district leadership not having a vision that aligns with our needs we are frustrated by our district leadership's view that a mistake wasn't made that the harm we expressed isn't something to respond to with urgency and that no apology is needed many in our building are in fear that the damage the decision to continue for the search for a new principle will cause many of us fear and question future decisions made by our district leadership as the needs they see we have and the needs our staff sees are not in alignment many of my colleagues and myself now question our commitment to this district because of the damage caused thank you thanks kenneth lorian brooks lorien brooks i hope that's i hope that's me all right greetings my

026name is laureen brooks i have been teaching for 15 years the last seven of which have been in this district at central high school i'm sorry i'm a little short um so the last seven of which have been in this district at central high school as a science teacher the last six of the seven years i have been the sponsor of the gsa club uh this club supports lgbtqia students and their allies i've also been a part of the district equity team and the chs equity team due to these experiences i know the importance of respect dignity and self-worth our students need to be able to know that they enter our schools and have support from top to bottom administration to teachers to staff that they will receive respect from everyone when they enter our

027buildings that they will actively be protected from bullying whether due to the color of their skin their sexuality or their gender orientation i am concerned that highly qualified bipac staff are being passed over for white individuals with less years of experience i am concerned that a vp administrative position was opened in the district and that that position was never posted even internally the position was instead appointed without any opportunity for any internal candidates to apply and that appointment was given to a white candidate i'm also concerned that at chs two individuals who were highly qualified made it to the final round and then neither of those final candidates presented were chosen chs is left rudderless as we look into the next year other staff members have talked about the grief that we have been experiencing

028over the last 14 months chs has had three staff members die three we have lost van holsted dan hansen and just this spring we have also lost maynard dewitt our students have lost countless family members we have students that are suffering the death of multiple staff members this year alone our high school is grieving our high school needs support consistency compassion and courage as it moves into next year we need a panther thank you ben hindstone mike ainsworth it's kind of hard to follow all that because i am a panther 49 years ago and i'm extremely disappointed in what's happened with regards to the hiring of a principal here at central high school i just asked why neither of the finalists was chosen if they were the final two i would have expected one of

029them to be hired okay and if neither one of them were qualified then why did you put them forward i went to the meet and greet um and i talked to jennifer for a little bit there and uh for us as far as i was concerned there was only one candidate that was a viable and that would be our current vice principal the other gentleman i would say was not qualified and i don't know how he got through the process i think that the school district needs to look at the new the process of hiring a principal and who these people were who were on the selection committee because if it was an hr person i would question um why they're in that position because the one person was not qualified at all as far

030as i was concerned i would did my background check check these folks out both of them uh i'll i will say that roseanne was my number one choice i shouldn't say her name sorry you were going to say that weren't you yeah but anyway um here's a here's a here's an individual that has been a panther her whole life she went to school here her children went to school here her mother-in-law family is the reason this is called henry hill whatever happened to hiring someone with a little bit of legacy at our school district instead of bringing somebody in from outside we found that that doesn't work and it ha it's not i shouldn't say it's not going to work but i just don't know the decision making and that's disappointing to me because i

031have better things to do with my time than to come to school board meeting and find this out because i have a vested interest okay my wife and i both went to school here both of our children went to school here my grandchildren are going to school here and i would think that the leadership at the district office is lacking a lot okay i want to know the experiment that the school board took when they hired the superintendent jennifer can i say her i can't say her name go ahead okay when they hired jennifer okay i think it was uh an experiment because she has never been in a building so you're crossing a line mike okay because you're now singling out an individual if there's a complaint about the superintendent you can submit a

032complaint to the board okay i'll just say i'll just say in generality it's okay i would think that someone that's going to make a decision for a principal position or a vice principal position would have been a school teacher that's always been the pecking order you're a school teacher then you get in the administrative part you go to become a vice principal and then the principal comes open okay and i just want to know why someone from our own district wasn't chosen and i and i know you can't tell me who was on the selection committee or how the process went but the process is flawed and the school district needs to look at that because there's no way you should have wasted my time and everyone else's time on the meet and greet and

033you knew you were going to hire either one of them you surely weren't going to hire one of the folks okay because of the litigation that precedes the gentleman i can't say that okay well anyway anyway i did my homework i did my homework but i don't think the school district did their homework okay if i was an owner of a business and i had somebody running my corporation so i i think we understand the point of the background checks i think that that's something no i don't think you do steve well i don't think the school district has followed through that okay and i and i don't know why it's such a secret that they can't say who the folks were that were on that selection committee okay because i want to know i

034want to know what knowledge they had to be able to select that position okay and that's not the right wording but you know what i mean those folks don't know what a principle is okay but i know they were probably in jennifer's in the superintendent's little group and that's what i would expect that if i was a superintendent i'd have my little group but i'm here to question all that i'm questioned here to question those decisions that have gone on here with this because number one it's a waste of revenue from the school district for have all these people go ahead and go through this highly paid people we have people that are making a lot of money to make these decisions and they're not right and what i'd really like to see is i

035would like to see the school board ask these same questions but i don't know what they say in your private sessions okay but do you do you guys really see that this was done right the whole process the whole process was not done correctly to get to this point okay we have a valuable vice principle that should be in this position and it's just going to take longer and longer to do it mike i think you're at times okay but can i got one more word to say thing to say and what i really want to ask the school board is i would like for you guys to take a vote of no confidence because i think all these folks out here and hundreds if not thousands in the community are fed up with the

036decision of what happened and the way our school district is going i don't think like somebody said there's not a rudder there okay we're going this way in that way but i would ask the school board to vote for no confidence move forward and look start looking for a new superintendent okay you guys can do that that's your opportunity to do it to listen to all these people all the emails that you've had i mean i'm a panther but i've never been so disappointed in the 49 years since i got out of high school of this decision and what's going on with the leadership of the school district thank you ben gorman hi there um my name is benjamin gorman you all know me um i wasn't going to speak today uh because i wear

037a lot of different hats and that sometimes complicates things and uh i want to be mindful of that and so i'm not going to recommend any particular action uh because uh it gets tricky what uh you know which role is is asking that of you but there were a couple of things concerns that i want to bring up that came about as a consequence of your last meeting and then our meeting with dr covista at the high school because they seemed to me to fly in the face of something that i am entrusted by you to teach our students one of those things is that i heard a lot at the last meeting references to your role and not kind of micromanaging day-to-day operations and i know that is a message that comes through osba

038and cosa and superintendent and i think that i serve on abort myself i understand where that comes from i think that's appropriate most of the time but when you are a board member you should stay out of day-to-day operations when things are going well and i hope that you are hearing from folks that things are not going well and this is a time when it is appropriate for members of the board to engage and to assert yourselves when things are not going properly the other thing that flies in the face and the reason that flies in the face of what we teach our students is one of the things that i try and make sure my students feel is empowered in my classroom they should not let somebody else tell them what their place is

039and i feel like sometimes you are told this is your place and so i encourage you to push back on that and decide for yourselves what is your place and not what does the osba or the superintendent tell you your place is tonight the second thing that is a bit of a challenge for me is that i am entrusted by by you and by this community to teach our students reading writing speaking and listening and any language arts teacher can tell you that measuring listening by itself is impossible we can only know what our students are hearing based on what they do afterwards and i'm very concerned that we will now sit here as audience members through the rest of this meeting and at the end we will be told as we were at the

040last meeting that we were heard and in my class that would get you an f we need action and so i'm not going to tell you what to do but i think i i want to convey to you that we need you all have power tonight any one of you can make a motion and then everyone else has to vote on it and if you don't make a motion tonight please don't tell us that you heard us because telling us that you heard us without making a motion sends a very strong signal that you think everything's fine if you heard the people who are speaking tonight you will do something about it tonight you'll make a motion based on what you heard and you'll take a vote and there were some ideas presented and you

041could consider those you could decide what you heard and what needs to be done but to say you heard someone and then not do anything is a failure of leadership so please someone make a motion and take a vote thank you uh nope one more [Music] amy overland hi this is my first time actually to a board meeting and my content does not is completely separate than everybody else's so i'll make mine short um sounds like we start off kind of with who we are so i am a community member i'm a parent of six in our district um and i'm a new faculty or staff member as well um just completing my first year but i have worked in conjunction side by side with the district for about eight years in mental health and

042kids with disabilities in our community um so my concern today that i just wanted to bring to the board to make sure that we have again my goal is transparency and clarification as a parent and so i've got four kids at monmouth elementary school and um so there was new content um put out for uh pride month and so i want to start by saying that um and really thank the entire district um and dr kubista for being champions definitely in equity for all um and continuing to make that push for empathy and making it a priority um it's it's a big personal priority of myself and my work and with my family as well um what happened to mes was um there was new content put out um regarding pride month by the equity

043team in the form of lessons sent to the teachers but i was not notified as a parent and the concern there was as i tried to just gather some additional information for my kiddos because uh there was a varying i have a very very big varying age groups and so i know age-appropriateness is very important especially for any content really and so making sure that they all had their needs met with that so all four of our teachers ranging from kindergarten to fourth grade all gave completely different explanations of what the content was they lots of confusion lots of uncomfortableness they weren't sure how they were going to use it each we're going to use it differently some were clearly not going to use it some were going to use it if they had time

044some were going to use it if they felt the need so a lot of questions there that i just thought again consistency with any content would be important you know is this curriculum who approved it and again what are the age-appropriateness is so that we can fit all of those kiddos across the board there was content regarding relationships sexuality and gender identity which again i think is all important and in parts of our sex education certainly but i know that that's always broken down by age and an important factor and so ultimately why is each teacher deciding what is age appropriate or person appropriate is the board aware of the lessons who approved them why weren't parents notified were children with disabilities given consideration i do have a kid with a mental disability and his

045processing again content that i just definitely want to support him through both before after and during and and that goes for again being an employee and all of our kids in the community so just yeah thank you very much for your time yeah we will do follow up with that yes um it'll either be myself or our executive director of teaching and learning it won't be in this meeting it will not put that in an agenda for maybe it's not a priority for it just off of the content of follow-up yeah yes yep is that it then yes that is it for comment so we will move on now to sandy reports and programs do we have someone from ce8 with us tonight lucy and amanda hi i'm amanda bergstad i am a teacher and

046coach at tallmadge middle school i'm also one of our building reps and i am lucy hunter i'm a 7th grade math teacher and an avid 7 teacher and we're here to share some of the awesome things happening at tallmadge middle school not everything just some highlights we could go to the next slide there we go perfect um so our 8th grade ela classes are currently concluding a unit on telling their stories and so they're finding their voices and learning to express themselves of different topics that have happened and through that process the teachers have found that some of the students are truly taking on journaling of their own to tell their stories one student who's been having a hard time with his memory has actually started to find some memories through this process and students

047are being vulnerable and sharing just amazing things through their stories both difficult and positive but a great project they've been working on also in eighth grade ela they have received some grant money and they are using some self-expression through um artwork and just trying to tell their life story so giving them a different outlet other than just with the words but how can they visually represent their life stories as well our 7th grade ela classes have been finishing a slam poetry unit and there was definitely a buzz in the seventh grade hallway during this unit of funny poetry to very emotionally charged and deep topics wherever the students kind of wanted to lead it um but they were definitely inspired by the unit and it was a lot of fun to um see students taking

048risks i know that as a teacher in the seventh grade hallway students were bringing me poetry at the end of math to like be like hey mrs hunter how's this one how's this one and so it was just a lot of fun to see them really diving into that unit and going for it uh our sixth grade read 180 program is moving our kids leaps and bounds uh we have nine kids are going to be exiting out of read 180 for sixth grade and in the morning block and afternoon block you can see just the growth in their lexile which is their reading levels and growing by an average of 72 points and 87 points is phenomenal for those kiddos yeah or should i wait for them so if i'm if i'm understanding that quickly

049that's a a program that gets sixth grade kids that weren't quite out of sixth grade leaving reading levels but right so at tallmadge we actually have two reading programs that are general for we have our system 44 reading program and we have our read 180 program and so there are read 180 classes at the different grade levels not just at sixth grade let me just add it's an intervention program to help uh move students grade levels so if they're behind in grade levels allows them to have that extra time to work on those english language arts and again when they talk about the lexile that's really about their reading growth um so moving on to math our seventh grade math team put together a gallery for a proportions unit which is a huge piece of

050that curriculum and so students had a choice of a type of project that they wanted to do from scaling objects to creating advertisements or scaling pictures and so it was a lot of fun to see them showcase both um artistry through math but also get a chance to show off their creativity within that project that's my son's pencil brother i almost brought it in just an update on our ilc which is our intensive learning center the intensive learning center is a special programs classroom that focuses on functional academics and life skills for students with whose disabilities limit their ability to succeed in general education classroom and resource classroom settings academic instruction is given in a self-contained classroom setting to allow a differentiated and slower rate of instruction and more time and opportunities to practice skills

051so that students can master them ilc students participate with their general education peers and electives supported by special education staff when needed using some of the micf grant money students did an enrichment unit where they got to paint on canvases and tie-dye shirts they also are working with our tms greenhouse they have been cleaning it out pulling weeds and they've been planting seeds as well they picked their first harvest of strawberries and have also transplanted some green green beans and zucchini they also help clean up around the school as well so these cadets are involved in a lot of different things around our building which is really cool to see our eld students have been working on a unit based around the book wonders and recently part of that unit they've been working on their

052precepts and so you'll see some precepts up there of all love no hate you attract what you are not what you want if you want great then be great never give up and so they're really finding some lessons in there that i feel like we could all hang on to as true precepts our concert choir also had a concert i believe it was last week and their theme was light the concert went very very well and we had two students there who composed and performed their own original pieces and we also had many students doing solos our faculty choir called the daisy chain made up of multiple of our staff performed beginning and end pieces as well as their own song overall this was a huge triumph it was really awesome at the end of

053the at the end of the school year they also did awards where students voted on most inspirational and most improved and the teachers also did a teacher's choice top cat award our art program has recently been able to partnership with the indie commons for a downtown gallery where community members were able to go and see the artwork that the students have completed and an ability for families to come see the student artwork which has been an awesome partnership and if you click through you'll see all sorts of things that our students created still there check the comments i believe it just closed but we're excited to continue that partnership and get to show work on a regular basis one of our electives at tallmadge is the calligraphy class and also through the micf grant our

054teacher was able to gather supplies and curriculum and students have been creating cards for the office staff and for teachers and we have this program called character strong as well and they're actually putting up artwork and everything around the building so it's really fun as you walk around if you get a chance to go through tallmadge outside teachers doors and anything that's calligraphy that comes from our calligraphy class and they're really super duper proud like i had kids email me extra things to put into the presentation today we started our student of the week recognition program which has been extremely successful so every week we give the kids our target area and what we'll be looking at and then at the end of the week each staff member is able to recognize students that we

055feel met that goal and through this program we have recognized about 75 of our students in that of being successful with our goals so it's been awesome we also have this program called web it is our eighth graders that take on the responsibility of getting our sixth graders involved web stands for where everybody belongs at the end of may we had all of the fifth grade classes and schools come in and do a tour of talmadge this quote comes from one of our ash creek folks the web leaders did such a great job in the morning they worked hard were kind and patient and made ash creek elementary students feel welcome and supported um if you'd like to play that video it's just kind of the entrance of these fifth graders entering in our school

056maybe [Applause] after they got that awesome welcome they were also able to on the next slide you'll see write down some of they were able to write down some of their hopes for what they're hoping to accomplish and hoping to see next year and all their hopes are written on little slips that are within that rainbow they also had an opportunity to write down some of their fears which are the raindrops so the whole goal of this is that when they return in the fall to remind them that now as they're all coming from separate elementary schools they are all part of one class and that's just like another sense of unity that can say hey my words are up here and that they contribute to something already in our school our avid program hit

057a huge milestone this year the senior class that is graduating is actually our first class that ever started at tallmadge middle school so we have officially seen one of our talmadge classes go through the whole process and reaching that stage and so on may 19th we were able to pull the seniors back together down to tallmadge to open up their time capsule together that they created in eighth grade so it's really fun to just kind of see that full process that we kind of started them off on they have done an amazing amount of job and i hope the high school gets to share out about the awesome things that they've done but the amount of scholarship money and their plans and their careers that they have been able to explore and kind of set

058them on that path it's really exciting to see where they are exactly um and so at this slide you'll see some of our current avid students so currently our middle school avid students are working hard on spring tutorial processes working on stem projects here in this picture relational capacity getting to know each other completing their college and career research so they do have they know what their path forward is and they have that chance to explore to feel confident and our eighth graders have their classes that explore what to take at the high school and then this past friday we were actually able to go on our first college field trip in a very long time and we were able to take all four classes so both eighth grade avid classes avid seven and avid

059six over to western oregon university for our student a student panel with some of their students a tour of the university and to eat lunch there which is always a big deal for them our lgbtq plus affinity group was able to raise two thousand dollars in backpacks and supplies for our homeless teens they added their voice to the national anti-bullying campaign they have worked together to create community support one another they have had a lot of fun they've shed some tears and they also work on strategies to deal with bullying and promote self-care and good mental health i wish i could be more involved with this program and whenever i'm not coaching and have a free monday i get to go there and just the way they interact and support each other and just pump

060each other up is just amazing to see and not only are they doing that for each other but they're like two thousand dollars like that's insano and they got to deliver those to those teens and it was a great experience for them all a club that we have at tallmadge middle school this year that has been extremely successful is our 3d printing club and driver-operated robotics club and so students have been working on building and programming driver operated robots and designing objects with the cad software before slicing and printing the objects there was so much interest in the club that they actually had to split it into four different five-week club sessions and it has been amazing to see what the students have put together and learned through an elective or that after school it's

061after school oh and i'm sorry another after school club that has been meeting is our film club they have put together a show and that this is their trailer it's really short if you're willing to watch it they're doing a screening on june 9th yeah [Music] can you let us know when they're showing up 9th but you're not going to be available in the other place because i have i watched this over the weekend and that was so fun i will contact and ask some of my students and um mrs messenger about that but they these kids are super stoked i have multiple of them in my prides there's a bunch of sixth graders and they're like it's a five episode series so they're they're super jazzed about this and just i saw that i'm

062like that looks like it was professionally made so these kids are getting like such awesome awesomeness uh last last thing here um our track for me to champions we had eight of our kiddos go to our meet-up champions um this is the most we've had in a long time and they did phenomenal we had a kayla that placed 36 in the 100 meter jt placed 41st in the 100 meter and got 12th in high jump and jumped a height of 5-2 cal plays 44th in the 100 meter and 15th in the 200 meter ryan plays 15th in the 400 meter with a new pr of 56.62 seconds tai placed 27th in the 800 and 10th in the 1500 with a new pr of 4 minutes and 38.1 seconds anna cole placed 27th um in the

063shot put and fifth in dista discus with a 9 foot pr which is a personal record so 80 feet and 1 inch our 4x4 team placed 21st and that consisted of aiden ty ryan and jason and our four by one team which was aiden ryan jason and cao placed 16th overall and had a new pr of 49.99 seconds these kids did phenomenal these athletes were really fun they just had the best time and if you click through the slides you'll see some more pictures of all of them in various different events it was just a good time and we couldn't be more proud of these kids and this is the first year that we were back after two years off so our sixth seventh and eighth graders all joined track for the first time this

064year which was an experience of itself thank you thank you thank you lucy thank you nana i kind of wanted to comment on on your guys's presentation and i think i'm not sure how how much you pay attention and i know a lot of us have um seen what's what's posted on community chats about comedy and it's very very negative so when i see something like this it makes me very happy and and i like that uh that you're highlighting those things i hope some of those people that are that are not happy with with tms or are taking note that that there is great things happening at college um i also want to recognize coach jay glassman in the back track coach the uh coach is it over 100 kids this oh yeah this

065track program 115 kids i struggle with 30 kids in a wrestling room i can't even imagine the cat hurting going on in the props to tallmadge that's all i wanted to say i would also like to point out um my son was an avid and it was one of the most powerful things i've ever been to to see the relationships that they created and both of my kids have talked about it but cole is the only one who's been a part of it and many of those students in that evening specific teachers and how they've changed them and also the home that they have built there were 15 of them and they raised over 326 thousand dollars in those kids and it's an incredible program thank you guys um thanks for listening um i'm laura

066waite and i'm the avid 12 teacher and i just wanted to kind of bookend what these fabulous humans over here talked about um yeah we had 15 students who started out as avid 8th graders at tallmadge uh um come through and finish up as avid 12 and we finished up the year like darcy said um the whole point of um the abbott 12 year is to uh there's two points first of all get them into college university that's our goal and also to find them as men as much money as humanly possible to pay for that experience they don't have to go and they don't have to claim the money but they do have to go through the process so as far as those numbers go 15 kids 100 of them were accepted into college

067or university and uh they with 15 kids were able to raise like darcy said uh 326 thousand dollars in uh scholarships and grants in that process and that's not all of it actually we haven't even done senior night yet uh senior awards night yet at central i know that some of them will be receiving other scholarships that they don't know about we had to we drew a thermometer like to kind of gauge like it going up and we broke two we had to rewrite it twice because we had so many um so much money coming in and we're not done yet so so there's a lot to be proud of with these kids and i just wanted to be sure that you the board heard about that next up is our financial and program reports

068we have an update tonight on our english language arts proficiency so i'm going to have them make their way up for us joining us this evening to give an overview of our alpha achievement and domain growth the district's overall 21 22 attendance data and a snapshot of our k-5 reading data from our third universal screener is director of student growth and achievement brian flannery and our director of emergent bilingual programming holly monroy this report the this evening is connected to the strategic plan goal of student growth and achievement and one of the district's key objectives develop plans focused on k-12 alignment of common core standards assessment programming curriculum and instructional method frameworks for a regular rigorous learning environment it also highlights two data points in our and how we measure our progress in central school

069district strategic plan specifically chronic absenteeism and english language growth and academics so with that who am i turning it over to to start with that i'm turning it over to director monroy to begin good board and the evening community i'm here to talk about the english language proficiency assessment data and look at both achievement and focus on growth and i'm excited to share with you all clients so just a snapshot of our numbers right now in program receiving services as emergent bilinguals or english learners we have 537 students and there's just a breakdown by school and it'll just help you kind of frame the the data when we look at it we do have 29 students on a waiver that means that their families have chosen to opt out of receiving direct services and we

070have 147 students on monitor status and those are the four years that follow after the student reaches proficiency and exits the program that's not included in those top numbers those are not included in the top numbers now thank you so just an overview of achievement for alpha it's looking at proficiency in four domains it's looking at reading writing and speaking and listening and speaking of proficiency we had 27 students reach proficiency this spring on the alpha summative and that's exciting so we celebrate with them we have two students at the high school nice nice slide please five students at the middle school nine students at ash creek seven students at independence elementary and four students at monmouth so we congratulate them as well as all of the students who've made growth so speaking of growth

071it is important to look at the growth overall there are a few ways we can look at growth students can make growth by over all proficiency level so they may move from emerging overall to progressing overall or to proficient and so we can look at that growth we can also look at growth by domain so students can make growth within like the reading the writing the listening or the speaking and so just for this data set that's going to follow we needed two data points to look at growth so we're looking at 397 students our kindergarteners only have one summative alpha assessment data point and we do have some students still that through the years of the pandemic were remotely identified and so they don't have to date the points for us to look at

072so we look at the overall proficiency level we wanted to focus on two important points we had 10 of our students in the district make a growth by proficiency level overall but it's also important to note that we had 83 of the students who were able to maintain and i think that through the pandemic and you know everything that that hasn't impacted i think that's important to note that that they did they they maintain stable their overall proficiency level and we're going to look at growth by domain this is the super exciting slide this shows students who made at least growth in one domain there are students in this data set who may be made both in two or three or even four domains we had 61 of our students in our district um make

073growth in at least one domain so and then you can see the breakout by school very exciting to see the growth by domain looking at reading specifically the district had 27 percent next likely of growth in the reading domain and you can see the breakout by school just wait there we go so i know that focus is always the reading focus is very important and that's something that we've all been working working on and teachers and students alike and staff so it's exciting to see in the writing domain overall as a district also 27 percent you can see the breakout by school and then in listening we have 30 growth and then speaking this is where we have the most growth as a district overall and if you see the levels are a little a

074little more consistent by building so we do have a focus on structured student talk and academic discourse as a goal for our program as well as academic language and vocabulary building and we will continue that focus into the next year um next slide please we'll continue that focus into the next year as well as well as continuing to increase opportunities for our multilingual learners it's exciting we at the elementary will be looking at the language arts adoption the work with benchmark and building elv units that match those thematic units within benchmark thank you within benchmark and then we also at the secondary level are looking where um students can have integrated eld and receive language acquisition services more directly related to their content area those among many other initiatives including our two-way immersion program that's

075starting at independence elementary they're all exciting opportunities for multilingual learners i thank you for your time and i'm happy to answer any questions that you may have i have a question about the emergence um dual link is it the language immersion two-way immersion programmer [Music] remember there's only a certain amount of students that are going to be able to start is that i can't give you an official update from today but my last conversation with dr smith was that there was still some space in that class i'm super excited all right well thank you very much there's no other questions thank you thank you holly thank you great work okay next slide we're going to get an update on attendance uh these definitions for chronic absenteeism and regular tender you've you've seen them a couple

076times before this this school year so i just put them up there again for you just a reminder of how we calculate this go on to the next slide so um on the right hand side is uh our overall district chronic absenteeism rate which is 43.13 this was as of last i don't want to say last wednesday so it fluctuates a little bit over the course of time but that's where we were last wednesday and then you had 56.87 not chronically absent within the district on the next slide this is a breakdown bicycle you can see again on the bottom is the not chronically absent so the numbers you're seeing in the light blue or the not chronically absent okay next slide this is a breakdown by the grade level um and it goes k

077through 13 13 would be some of our students that are returning for an additional year past past 12. so we have students that we continue to provide services for during that okay next slide this is a breakdown and again we we only show uh the two groups here because uh the other numbers are are uh small enough that uh we need to not show those those data because the students become identifiable at that point so those are the breakdowns okay el uh versus non-el so on the on the left side is the non-el students uh version uh so this would be all the emerging bilingual students that that holly was presenting that data to on earlier today and then on the right side be there our el the next one here is uh special education

078for and students that are not receiving special education again on the book can you go back for a second so let's a little okay thanks um on the bottom again just want to make sure you're clear so the one on the bottom is the not practically absent because it's covered up a little bit okay next slide and this is um low income uh versus not low income and that's where we have uh the largest uh difference uh disproportionality there of all the groups that we're looking at and the next one there is a trend over the course of years um this is a really a tough one because of the years that we've had i i would caution not to read too much into into this trend over the past few years because uh greatly

079impacted by covid uh 2020 um is definitely skewed by uh the way that that year ended as well as 2021 and our current year too is it we're still seeing that effect so i think what uh really important for us to look at is is where we're at right now um versus where we're at beginning of next year in the fall and setting some targets for where we want to try to get back to those numbers of of 2019 and and above when it comes to the attendance that we have next slide this is the the trend uh by school over those years you can see that we were higher slightly in all of the as far as attendance was higher slightly in all the schools in 2021 but again attendance was a very unusual

080year for tenants but you do see that um a really nice growth by uh by the environmental school as far as uh lowering the rate of chronic absenteeism this year so this is not chronically apps this this right here is uh the rate of of uh oh sorry this is the rate of chronic absenteeism actually yeah i would just say i think there's been some outreach um i think the staff has done a good job of connecting with students i think as was displayed today and some of the work that they're doing in clubs activities etc i think that has helped in how they've expanded their programming but i'll follow up with perry to get more details of that and put that it's hard i think that there's data and feeling good about it forty

081percent of kids are chronically absent it's ten percent of the time but still it's so it would be below 90 uh attendance is what would what would qualify for not for them to be chronically absent i think the other thing for for middle for last year's and i wasn't here last year so i couldn't say 400 percent i think most school districts were experiencing is that you're going to have higher attendance a year that was distant for our elementary than you will with middle there's going to be a lower percentage of kids that are going to attend and so as we came back into person i think uh the middle school students definitely benefited from all the support and being able to be back in personalism was a real our support for them absolutely right

082is it is it possible but this data doesn't show us how far off we are once you hit that 10 boom you sort of fall off the cliff into this other category relative scale between chronic and non-chronic is there a way to get data that says on average how far so we know how far generally we have to move to get the students above that 90 the the last time i presented to you on absenteeism i gave you more of those bands right that show that breakdown okay we we had a lot on our agenda tonight so i didn't have as many data slides but i can come back next time and give you where we closed closed out for the the year in our next meeting and i could give you some bands where

083it will show you how close we were because you're right and it'll be good to look at the very end of the year because it sometimes is a matter of one day difference for a student to be over into that range and i think looking those bands is helpful so i'll do that for next time okay thank you okay there's something about um um with regards to skipping and seniors is there any sorry question yeah okay announce that senior skip like seniors paired to like native freshmen to juniors so there's a couple things with with seniors to consider senior senior attendance across the entire state is always lower it's of the four years it's going to be the lowest almost always going to be the lowest you also have fewer days so every day so

084seniors have a few numbers not huge but there's fewer number of days so every day they miss counsel just a little bit more and you have seniors that are going on on on various uh trips to visit colleges to do other things and so there's going to be a higher rate of absenteeism that's going to happen with the seniors the if you were to look can you go back a couple of slides i mean when you get back to the breakdown of grade levels i mean i know like when i call in right there um the 12th grade is kind of covered up but the 12th if you were to look at the high school attendance rate as compared to previous year's trend over time um our 12th grade attendance rate of chronic absenteeism is

085about where it's been for a number of years it's not much higher than previous years you it's it is um one of those things where you're always working with seniors in a high school to try to get the attendance rate up so how are we doing i guess i don't know if that's an appropriate question but what are we doing to try to beat that up instead of they hit a certain part in their senior year and then you know what i'm graduating so much that's not going anywhere well we'll follow up and get some feedback from the administration there on what their strategies are okay specific to the what i'm going to say is unexcused absences where it would fall under yeah that's and that's state driven yeah okay so we want to go

086into the we're good i'll bring some more data back as far as breaking that down and give some more information brian what do you think what do you think are the key takeaways from from this i think honestly i think the key takeaway is that um what we're seeing isn't isn't different than other other places are seeing and and in some cases with our with our grade levels we're seeing higher attendance than i would say some of the schools around us are seeing i think that the biggest takeaway is that the impact that the year has had on attendance the past couple years of patent attendance when you think about the fact that we've had people out both students and and their family members out for illness at various times i think that what you're

087seeing and those those rates is that i think trying to get kids back into a routine of being in school um it's it's always going to be a struggle for a period of time to do that and i would definitely say that while the numbers aren't where we want them i think um it's it's amazing um to to also the efforts that have been put in by by staff by um everybody in each of the buildings to to welcome the kids to welcome back with everything that they're trying to they're struggling through each day uh to show up and to continue to show up and i think we have to keep on remembering that we're talking about a matter of a number of days that they've missed 10 but when you look at how many

088days that we have you know and how many how many days kids have been out for for various illnesses on top of everything else that that comes up for them that we're we're still have um really great efforts that that have happened by the staff to do that is this an area where we should be setting a goal for next year i definitely think so i think that talking with each of the buildings and as as they get some chance at the end of the year here to to look and reflect on that and see what they're what they look like pre-covered and you have to also take in to account that we're taking i think everybody's working harder to get better data on attendance and making sure that attendance is tracked really well but

089i think looking back pre-pre-covered setting goal based on what we've seen this year and then looking towards trying to reach those pre-code dates um and and setting some goals for sure and then breaking it down a little bit to see where is it that each of the buildings i gave you a snapshot of the overall but each of the buildings breaking down what what are um what are some student groups that we could um be focusing on to to help support that it's one of our that's one of our correct and it yes it is one of our um how we measure our progress one of the 13 areas that we're looking at and again that's one of those the mandatory uh state data points we're required to track and report on but the yeah

090some of the conversation we were having earlier was about setting goals where we say this is an important metric for the upcoming year then we would assume there's some type of plan and then you're next year we're looking at the data but you're also reporting on the specific yeah each building should have a plan and like what are they doing so that that's that's the path right correct yeah i think that's going to be important part for next year for sure okay ready to go on all right so uh next up i'm sorry we did have a request just before we were just a little bit so uh language arts uh we're gonna look at k through five language arts as a focus for the update um we're gonna stop there for just a second

091um i wanna talk about a few things before we look at the data um next board meeting i'll bring back math and we can also uh look at other grade levels uh we are still we opened up the window to extend the window for completing these so this isn't 100 of the students but it's pretty close for the k5 reading are very close to to all of the students that we tested the first um first in in the uh fall and then again in winter then in spring so what we're going to look at tonight is was there growth between the the uh fall and the uh spring i think the other thing i want to point out is probably the the biggest thing that's going to impact next year i believe in this area

092is the fact that a team of of teachers from our elementaries worked on on alignment of the standards worked on these such standards and worked on on along with some of some of you in the room too on helping to pick a core curriculum for uh language arts for for next year and uh for la i should say for language yeah my research for next year on both for the tweet program and for a language arts program and um i think that it's hard to look at data when you're using a universal screener when you don't have that core in place next year it's going to be really telling about how we're doing by looking at that universal screener and how that implementation is having an impact on those scores we had a return for

093students again to the classroom we have a number of kids especially at this level that we're about to look at as far as early reading that um missed out on so much in the past uh couple of years because of what we saw and we have that combined with uh core programs coming in the other thing is that we are learning more about the testing and more about the fidelity of delivering that test timing is an important piece how we use those results i just want to say one more time thank you to all the teachers that worked on that they they did an incredible job this year of of a reading mastery as far as uh using that as a intervention the the alignment work that did the adoption work that they did and

094then the use of the universal screener and how to get the most out of that we had a number of places that piloted the use of it and it was really important for the impact and the growth that you're going to see so next slide please so again this is looking from uh in our earlier in our kindergarten and first grade which all year have been the most impacted uh group as far as reading because of that that timing that happened with kobit and you see 39 are at that typical growth and aggressive and i also want to remind you that this is not um growth according to within the district this is a nationally norm growth for pre-covet so what we're seeing here is that they um despite everything that we we have seen

095they still have 39 percent growth as compared to pre-covet times nationally so i just want to make sure that context is there for this next slide that's aces um ies you can see that they have 30 um i'm sorry 41 which is which is a huge accomplishment um we we know that uh there's been a lot of work that they're doing including that that work towards the two-way immersion program so lots of growth there next slide and we're in mes and we're seeing uh 57 we're in that aggressive to typical growth again lots of um over the course of that this this year go into the next the next is a reading which is again the looking at second grade through fifth grade and see um these are students that that did uh have some

096time with us uh prior to covet and you can see the growth they had for uh aces of 49 were at that mark which is getting up to that place where we want to be in a normal year let alone uh want to get it above there but it's it's it'd be good for a normal year let alone a year like we've had next oh yes what's up okay um is uh oh sorry 59 not doing my math very fast tonight 59 which is a pretty amazing mark that they they hit and uh i just want to kind of go back to this one and that 26 and 25 percent that we're seeing and the high higher number and aces as far as that aggressive growth again that's that's uh compared to nationally and uh

097pre-covered years so we're seeing a lot of wonderful work that's being done by our teachers there next next slide anderson i i just keep on saying teach and the students and families that are supporting them um and so mess less when there's uh 58 are in that typical aggressive growth so um i think that might be the last slide that we had oh yeah it was last one was questions so again i think that um i'm going to anticipate the question as far as how we're going to set some some goals steve um i think that we're at a good place to start setting some goals but looking at that implementation of a core curriculum that we're bringing in part of the work that we're doing over the summer and at the very beginning of

098the school year is helping to get the training in place for use of the core curriculum and also at the same time how does it match up with the use of the universal screener and our reading intervention programs that we have across the district there's been a lot of work done throughout the year but especially here at the end of the year to start making those plans for how we're going to do that and be able to set goals some of the things that we'll be able to bring back next year too is the progress monitoring this is universal screener but we will talk about some of the progress monitoring tools that the teachers are using in order to make those those those growths in between when we're doing the interfacial screening and so um

099there just uh was i don't know julie and and the group of like 30 or 40 people across the elementary group just did amazing work and so i just can't say enough for everything they put in in the extraordinary year of coming after school and doing that that work has been incredible so i just want to say thank you any questions so i'm looking at the data not any specif for any specific school but i'm just trying to understand so this so let's look at ash creek 17 headaches showed aggressive that means 17 percent of the students at ash creek showed aggressive growth should aggressive growth when you compare it nationally so let's just put that into terms is that we're looking at what would be across the country and we want to go back

100that they're looking over the course of about five years of data which would have been around 2000 and uh roughly 2012 to 2017 somewhere in that range so pre-covered they were looking at what would we have liked to seen as aggressive growth across about two million students that took the test and so our students ranked in that aggressive growth range uh for that okay so so this is a true bell curves statistically how we compare against others showing how we compared against uh that's other so it's a it's a norm thing okay and i think it's key i mean when you look at the two purples and we're sitting almost all three schools at over 50 percent growth that that is significant growth i mean that is a huge accomplishment by our students first and

101foremost and the staff and i i just amend one thing it's fifty percent of typical to to it's it the the other students are making growth as well right it's just that where we want typical and aggressive growth so other questions okay thank you thanks brian it's actually really interesting i mean it is really good progress and i was thinking about how do we keep the momentum we've talked about and make sure that the kiddos that are in the lower end of this that we understand what to do to move them along as well because we don't want anybody falling behind but it sounds and this is another one where the last thing i'll say is that if we were to break this down again back to byron what you were talking about if we

102were to take the time to show much more detailed reports you'd see that for a number of the kids it was very close for them to be tipping over into either normal or aggressive if we um as we work on training more on implementation of of the the test sometimes the the timing of how long it takes to hit stop when you're doing the timer that can make a difference as well so there's a lot of things like that that we're going to get better with as we as we do more training and work together but i think that this is on the low end of where the kids are actually at and what the progress that they've made so that's that's impressive too is that we're gonna get to a place where it's it's

103more and more accurate and um able to be more and more useful for the for the staff and students and then i'll just add one piece and you correct me if i'm wrong i think one of the key things is this is also tied to you know these are standards which is also connected to our s back so our standards based or excuse me our state assessment so it will be i mean again that's one measure it's not all the measures but being able to see this growth and then as our third really through fifth grade because we don't do k through two to look at that when we get those scores and then just be able to dive in further both on the growth side and achievement and being able to have those correlations

104is going to be a really good conversation for us of again when we talk about student growth brian's been showing us our director funder has been showing us the growth and then obviously sback's going to be tied to the achievement side so how those correlate and are the programming and again the curriculum the interventions those assessments working collectively together to really move us through that growth and achievement and the in the early data oh say one of the things that we'll look at math next time but um the first two times that we looked at the data from math were higher than the readings so that was promising as well and we're continuing to work in that area as well so thank you thanks next up is our safety and security report good evening good

105evening i'm rosalind from power peers and i'm gonna basically catch you guys up with what we've been up to this past month well last month we wrapped up our monday updates which are basically it's basically supposed to mimic like a news broadcasting and we basically inform the students of sports events clubs going on school activities we have a fun segment called student shenanigans was basically someone just asked random questions to the students and they seemed to really like it and also uh last the past friday we had a fundraiser for the salem free health clinic and we had a fundraiser which was pie in the face and you could pie a power pierce in the face and you could just pie them in the face to earn money for that and that's it thank you

106thank you and thank you for waiting come on up you're next okay hi um i'm in azback my name is mckenna and i'm here to share what we've been up to lately so um this last friday we had a yearbook party which was like an end of the year yearbook signing kind of event and recently we've purchased some field games like giant chess and giant checkers yahtzee jenga connect four and those are all enlarged and then um we've also bought some pool tables and foosball tables and air hockey tables for our common areas in our school so that'll be kind of something to connect students next year um we had our seniors last day assembly and then after that we had classes move around to their new areas of the gym because it's section by

107grade and so we all got to move into our new sections um we're going to be working on a schedule for the 2020 to and 2023 school year to submit or admin so that we can kind of get it or get behind it earlier um what else we had a really successful or successful spring fling and staff appreciation week and those went wonderfully freshmen won for the spring fling so that was pretty cool um and yeah staff appreciation went great we served breakfast for that cup or for them a couple times and we kind of just did like little things to show our support and yeah i think that's all i have so thank you thanks again and again thank you my apologies for not getting you guys up here sooner now for our safety

108and security report so joining us this evening is our director of program planning and project management uh jason clark who also oversees the overall safety and security of the district with what has taken place in texas tonight's presentation is focused on the district's standard response protocols and safety and security priorities so please welcome jason clark thank you dr cabista school board chair love thank you for having me this evening um it's refreshing refreshing being here and not talking about uh copenhagen data or safety protocols in that area so thank you for the opportunity and like dr cabista said with the recent tragedy and people day texas it really has raised many questions and concerns and even in our own community we've received phone calls and questions and um just gives us an opportunity to evaluate

109and look at things as we we move forward first slide i'd like to start with is our mission statement for our district safety team prevent what we can prepare for what we cannot and that's something that we talk about it's there's a lot right there it's a short statement but it is a lot um and a couple examples prevent what we can those are things like locked doors id badges adult and parent volunteer forms just some things like that that we have in place that helps with our safety and security process prepare for what we cannot some of the things that we have that is our standard response protocol drills our monthly building safety meetings district safety meetings some of those things that we have in place as prevention so i just want to share

110a little bit with that statement and what it does for us as it drives things next slide there um central school district uses the standard response response protocol as our emergency safety protocol and i hope as you've traveled our schools and buildings you've seen this poster and recognize the icons that are on here this particular program is about 30 000 schools across the u.s that use this standard response protocol to enhance student staff safety during an incident or emergency so again it's a highlight for us is again common language k-12 in spanish and english common safety protocols for students staff and parents as they move from level to level throughout our district next slide again the standard response protocol i tell you i'd love to take about 30 minutes and go into this a little

111bit deeper with you but i just have a few minutes and i'd like to just give you a little mini lesson on the standard response protocol um it is based on five actions that we take during an incident or an emergency hold secure lock down evacuate and shelter each action is followed by a directive each action then has a specific instructions or what to do in an emergency when these are called on the pa the action and directive are repeated i'm just going to give you a little example of what you might hear or students or staff might hear an example might sound like please secure the building get inside lock outside doors secure the building get inside lock outside doors secure the building get inside lock outside doors so again three we repeat those

112um there is consistency with those statements and again our plan is for this to be students staff hear this and again it's quick we know what to do and we react accordingly next slide there thank you you bet jason um in that instance i'm i'm thinking it's the blue one yes two hands um and it's and it's probably i i just don't know yeah and i know we got an email asking why we don't walk towards are the doors not locked at all times yeah you know they are um but all it really depends on what stores we're talking about and i tell you it kind of leads in you know with our five buildings that we have students in right each building is unique um with what it has we have some very old

113buildings some newer ones absolutely so we do that's a practice we want is locking perimeter doors when we can um depending on the school that's not always possible but it is definitely a goal of ours to lock perimeter doors and like i said during school hours right and again it is it is a challenge uh when we have open campus for instance at a high school um you know we have students traveling from building to middle building between passing time so there are some things but we do we've had that discussion um good question i could talk a little bit more about secure and lockout in just a moment here or lockdown this next slide here just you know part of our ode requirements in division 22 and you've heard me talk about this is

114we are expected as a school district to run emergency drills and share instruction over our safety plan and that is what we do with our standard response protocol we have our monthly emergency evacuation drills shelter in place we have two of those drills per year and two set safety threat drills per year as well uh which could be again locked down the lockout or secure or hold next slide this is an example here of a document that we use in each building just to track our emergency drills so we can go back take a look at everything from again response time the time had started the time we took us to execute the drill clear the building get back in weather conditions special conditions that were involved it's a document that we refer to during

115the year and and submit at the end of the year jason do our um first responders participate in the safety threat drills they do uh mr love and i uh if you give me just a couple more slides i'd like to talk to you a little bit more about that but our first responders absolutely do and that's a big part of of our safety plan next slide thank you this slide i just uh was a question we had regarding secure and lockdown these are two of the of the five that are in our higher level secure is a low level security we have a threat outside of the building our report on that is get inside lock outside doors and it is business as usual really a secure you know secure could happen often especially

116at a middle school or high school where there's the potential of something we've heard of something potentially happening and we go into a secure mode okay um and you know it's one of those that we've talked as a district and it's pretty common is you don't report necessarily uh the secure our secure um lockouts okay that's something within school you could have you could have 10 to 15 of these a year really depending on what the scenario is but a secure should be a safety plan that you can go to pretty quickly if it leads to a threat inside the building that's when we would go to lockdown and again you can see on our lockdown locks lights out of sight that is one that we train at each one of our buildings and i'll

117be able to talk a little bit more about that in a moment but again secure is a lower level not usually communicated to the public as we go through that if it goes into a high level lockdown incident is commuted communicated to parents guardians community jason is that a case where it seems like i've heard recent stories i think one was even in salem where there was somebody seen with a gun or something nearby and according to news media that when the school went into lock down it sounds like what you're saying is we would go into a secure notice well that particular one and i tell you i know exactly we're talking about and luckily we have good networking we made a quick call to salem kaiser i was on the line with uh

118north salem high school and it was it was a person that walked off the street um with a with a weapon into the building and that was the that was the report yep and they went into a full lockdown parish middle school right next door they secured that building and they had a couple elementary schools within the large that map within and they also just secured that matter of fact even had a reunification plan for the the elementary schools on that particular day so really depends on that information again we're connecting quickly with our first responders and once that weapon's involved and they're in our school our protocol is we we do step back and our first responders ipd mpd would take over at that point good question next slide the question was asked if

119our first responders get involved and yes we are we're very grateful for our partnership with our first responders polk county sheriff's department monmouth police department ipd all have taken part in our lockdown drills here's a little snapshot of us not too long ago at ash creek getting ready for the lockdown drill with our first responders next here's another shot of miss seidel and monmouth elementary school this is after a we've had a uh the drill and it's a debriefing session that are very valuable and you can see the team there of polk county monmouth and independence police and thank you to our first responders next slide one of the things a lockdown i just want to share with you real quickly the lockdown process um you know one of the things we had since the

120situation in in texas we had some calls coming in do you practice active shooter drills in your schools and one of the unique things about the standard response protocol is again several of those things fall under that lockdown process again a weapon on campus an active shooter threat in the building puts us into lockdown okay so that's why we practice that i wanted to give you a snapshot of what those little training pieces look like there is work that goes into it and they're very valuable the first one again front loading training and educating staff students and parents this is something that the building principles lead the way sharing that information with parents and again i'm thinking the elementary more or less as we get ready for this drill um just to make sure everybody

121is aware of what we're doing and why we do it we have a pre-drill meeting with the first responders in the building safety team we go over our game plan the next piece when we're ready to go is the building administrator announces and repeats over the intercom like i shared before again this is a drill our school is now in lockdown locks lights out of sight this is a drill the building administrator will lead that announcement and then once we're done with that it takes about 10 to 15 minutes for us to go over the campus and at the conclusion of the drill we give an all clear signal that is made for the students and staff to know that it is all clear and we can continue business as usual and then the last

122piece of that is the the post-meeting debrief and it's just again very very helpful we talked about things that went well things that we need to improve on we review our notes from the past take a look at things that we can show growth in understanding the standard response protocol i know earlier in the year we did a a lockdown drill we had a couple locks on classroom doors that weren't working we did another one went across those locks on the doors and they've been fixed so those are the types of things that we do we we don't just run these to check the box but we try to grow from each one of these trainings and drills that we do okay so we still have uh sros on properties we do yep yep we

123have we have one and a half school resource officers we have officer barlow at the high school full-time and we have detective fleming at stationed at monmouth elementary school halftime in the between the two of them they they work k-12 um i'm sorry did i say mammoth elementary school i'm sorry tallmadge middle school thank you cease i just wanted to throw in a couple i know that we are a data driven district and wanted to share a little bit this is again active shooter data that over 70 percent of um active shooter incidents it's over in five minutes so we talk about just how quickly things happen and and how it ends so it's again it's being prepared um next slide 90 are over in 10 minutes so again these are quick headers they come

124and we've got to be ready and be ready to respond all right this next slide here i just wanted to share a little bit about some of a few of the goals that we have that we talk about uh that are priorities for us i'm not going to cover each one of these i'm going to summarize to a certain degree but i think the first three bullets talks about providing a safe atmosphere for our students our staff and our community that come to our campuses outside of regular school hours okay so having that in mind as somebody comes to uh again one of our our plays a friday night football game um or again just during during the day the education portion of it devoting some time to teach staff students and parents about the

125standard response protocol another piece of the standard response protocol is the standard standard reunify method okay and that is again you know we had a situation that happened when we were picking up our students especially at the elementary level the bus is pushed by the school and we need to go to reunification mode and how do we connect our kids with parents in a time of crisis like that and then the last bullet you know a goal that we talked about amongst our district team with first responders central school district 13j will provide accurate and timely communication with first responders will work to provide exceptional response time to all emergency situations so again it really goes back to communication i really feel like we are in a the community that we live in is special

126we have just great teamwork i'm gonna use some names here and i'm thankful for our new chief haines from monmouth police department chief mason is another big resource for us uh chief stingy at the polk county fire department these are people that we could call quickly and get some support get some insight just talk about the plan so again a great team that we have to work with um you know one of the things that we talk about and i just want to head on real quick is social media um you know this has been for our district it's it's it's been a friend and a foe for us um but we do we like getting reports through social media we have safe organ tip line uh which again this is a poster that's around

127our middle school in high school in our community it's an access number uh tip line for parents for guardians they have a concern about a school they could call this number it's pushed to state police local police building administrators and it just allows us to act on tips sometimes those tips you know we treat all of them like they're real and sometimes they lead to some something sometimes they don't but we encourage parents um community if you hear something please report it and let us look into it and try to get out in front of it so do we post those on facebook uh no it's uh it's called uh safe oregon tip line there's a number on that that you call and it just walks you right through the process yep and then we

128have a certain group that's part of that for the central school district like i mentioned with our first responders building administrators our district safety team and we get respond a response to that so if somebody were to put one in tonight at 11 30 that would come to us right away and we'd be ready to deal with it the next day i would also add that again the non-emergency lines both police departments have those again i think there are multiple ways to report any type of potential security concern again 9-1-1 again that's if there is a true true that's really really where you would go but information there are two different lines for both police departments also in that so again both the safe oregon as well as again we have our partners that are

129with us and working with us on a daily basis it might be clear to let the community know when it's okay to use facebook and for what purpose and when it's not you know and there's that's what i just like about a friend in a foe right i mean we do we get some of those in and it's like oh here we go um and we got so yeah absolutely uh we want those messages coming in and yeah some are a little tougher to work through than others that's for sure i'm gonna i know it's not in here jason but would you just give the board um just a quick overview of um uh when we get the reports from our police as um candle with care absolutely just as a another strategy in our

130partnership i sure will i'm gonna throw out at kudo to detective thistle who was our detective a couple years ago and we started this program through the polk county threat assessment team um and it's called handle with care and oftentimes our first responders will show up to a anything from a domestic violence to a their house is on fire to a car accident they'll see it's a potentially child age student and if they're k through 12 they send that message to the district the handle with care team we have a district team that has a mental health counselor on it myself dr cabista a couple others that comes to us right from the officer and we push it right out to the building administrator on a need to know basis and as the student enters

131the school the next day we're aware of the students needs they had a traumatic experience potentially the night before and we need to handle with care and it's great it uh we've used it now we've our numbers you know where we started um the first year and i wish i had some accurate numbers to share with you but they've doubled in this past year of calls that we've had have come in to us um we really appreciate this we did britain this is british centone is is great she was able to get some coffee cards and we actually got those teach first responders and just said thank you um for those handle with care you imagine those first responders in their intense situation and at the end to take time to send a message to

132the school district that's big and we appreciate that so it's just a small token and um yeah thank you i let me share that any other questions i have a question please um so based upon recent events and as we go through kind of the overall process do you are there specific things we should be looking at especially things that might require funding to put into place to to continue to you know just be prepared to harden i mean there's a lot of conversation now going on nationwide about hardening schools so how do we assess that when when would we have a discussion along those lines well um i think i'd like to start with saying that it's an ongoing discussion that we we have um we are looking at think we've got things in

133motion currently i'll share a couple the board approved our surveillance package okay we're replacing all of our surveillance cameras and video uh with updated some new cameras and hot spot areas uh steve another thing that's on the table uh from the safety and security director is you know at some point we're gonna need to go to name badges district-wide what do we do today i thought we've had name-based and again it's one of those again we need to do with fidelity and make sure everybody's doing it and when we're walking down the hall and we see an adult that doesn't have a badge we're asking them can we help you um what are you doing here so yeah if you're coming in our house you need to have a badge and you know everybody needs

134to do it steve so it's one of those um where i think if we're going to put some of these in place we make a commitment we're going to do it we're going to go with it we have a plan if a staff shows up and they forget their badge one day they have a place to go and get another one and that's we're on with it so you know most private sectors do have badges to get in and out i work with brian weatherly our maintenance director reese is doing some great work for us right now they're the surveillance and video contracting we're looking at electronic entry some intercon intercom systems for the front door so again the button's pushed the communications made pictures taken um and it takes our administrative assistant from going

135to that front door and answering it before they know who it is and what the issue is so we're looking at several things like that that we can do again monmouth elementary school i just have a hard time not bringing that up as a monmouth elementary school student and um i mean that was built as a neighborhood school and you could enter it from any direction that you want and walk right into your classroom with the breezeways in the california model and at this point it is concerning and you can get to the campus a few different ways and we're in discussion on what we can do to tighten down the security uh at those those building sites like mes so i named a few there steve um i think that the wheels are always

136spinning you know and it's nice to get something i feel like the surveillance in the video package was something that we've done we're moving forward i feel like the name tags um is something that we can talk about and move forward with um yeah i i feel like i mean that's an operational it is absolutely and i hope i didn't get in trouble uh bringing that up um but no i think again my two senses yeah i mean it's it's easy it's a faulty discussion too though correct i think again we have community that sees this very different we have community members that want us to open all doors keep things open and we have community members that are leaning more towards the direction of having more safety and security within the buildings my first

137couple years here because i went around and were able to get into doors and we made some changes and [Music] some of our community members are not in agreement with that they want our buildings to be open and anybody to come in those days are over and again i think the leadership of uh director clark and what he's doing with not only the district team but with the building teams are continuing to to move that that forward so it's not a i i i want to be clear i have lots or i have had community members be very clear that they want us to have very open and easy to access buildings uh so it is a continued conversation uh throughout and and how we move forward uh in these in these uh policy and

138funding conversations which yeah absolutely the board is a part of yeah that's what i mean it's great i mean i love the work that you're doing and the updates but i'm like thinking to myself what else can we do where's that like what are we learning how can we support it from a board whether it's a policy or a funding discussion that's typically how we address it when can we get to that discussion i would also say our facility assessment planning that we're working through right now is a significant part of that we've had the data last year that really analyzed all five of our buildings that's part of this process as well as you know some of the things that that we need to look at moving forward from uh really future and what

139our facility assessment and how we move forward i guess even the sro staffing levels that would fall under a budget conversation yes through contracting yes yep and i'd be happy to be involved in those conversations as well all right thank you thank you mr clark thank you great update i appreciate it next we have uh nutrition services and i don't know if he's oh we are moving past that okay thank you think you see so um i just have two quick items again one probably will be more uh in-depth conversation so you will see in the board agenda uh there is a new policy for first reading i'm going to sort of flip it's actually second but i'm going to start with with it we have a new uh first reading for policy dbdb under

140fiscal management uh it's specific to fund balance this is an update with minor changes to the policy based on discussions at the budget commit committee hearings over the past two months the district needs to shift the ending fund balance to seven percent of the total adopted operating revenues in the general fund and again this is truly the fund if there's emergencies or to help cover unnecessary borrowing in order to meet cash flow needs should we have that type of issue and or reserve to meet unexpected emergencies and catastrophic events so again it was a discussion that we had during our our meeting so this is a first reading and and then we will come back uh to you next meeting with with that to approving the consent agenda so again topic that we've already sort

141of talked through is this is this coming from uh osba's updates or is this coming from our own discussions about where we should be with our indian fund correct it's through where our discussions are with our ending funds and the amount of money that um we do have in our general fund um because that has grown in reviewing the budget it was i think we're a little over seven right now in the in the budget and uh and cease mentioned that we've been aiming for seven and so i think this is just an update to that then it's worth noting that's a at least so we can go above that but we should seems like it was a good time to get the policy closer you're actually doing okay the second part i just want

142to update the board on where the district currently is in the hiring process of the principal position at central high school over the past few weeks the district office has been meeting with depart or hazmat with department chairs and classified leadership of the high school and a small group of representatives from the high school i want to remind the board that after our special meeting uh regarding the hiring process we did take your feedback and uh feedback from those two groups and are moving forward and making changes to that to that process last week we had a meeting as has been shared tonight with the high school staff to gather input and communicate the revised hiring process as shared also tonight that meeting was with the high school staff went in a different direction and

143we did not at that point gather input or review next steps during that time we are at a point the district is at a point where decisions need to be made as we move forward so a couple things i want to share with with the board tonight the district does have a pool of candidates that are ready to be screened and again this is one option we are hoping for participation from some of the high school staff but haven't been able to reach that point at this time there have also been conversations uh this past week with the coalition of oregon school administrators otherwise referenced as cosa it's it's an organization we work with as we review options that may still be available as we think about next steps some of those options that we

144have talked about and are just looking at include reviewing the current pool who has applied and moving forward with a new process looking at an interim position for the high school principal for the 22-23 school year or work with an outside firm to help us search for the next principal at central high school now the question has been asked if it's too late in the year to do this and in our conversations with cosa they pro they have replied normally in these types of years absolutely probably but with this unique year there's still shifting and openings happening of high school principles not only across the state and nationally so with that i'd just like to hear some input from the board on your thoughts as to the direction the district may go based on information

145shared this past week with board members um i'd like a little clarity on on when you said high school staff being a part of the process which which process are you possible so we wanted to meet with them to talk through any additional qualification skills um again we believe we have most of those identified but we need to to really make sure that all of those we would like them to be a part of the screening process and then again going into some different just processes similar to what we have done in the previous uh searches i will share we have reached out to um again after our meeting to several different uh human resources and different school districts and leadership to just check our processes to really look at and identify if there are

146things that we need to change shift etc again some of those we heard and we're going to move in that implementation one example uh would be that uh do a professional learning for the staff because again we did not have the opportunity to do that at the the last process so with that with checking that um again we've people are saying that we have a really strong process again talk to us about maybe different order or different procedural things that we could look at to make it stronger if any staff is involved would be in the screening process would would they be confidential would it be like like the stakeholder group um all of the other yeah that's the again that's well committee consisted of a science teacher a math teacher there are some things

147we probably could generally report out absolutely i think if there are if it gets too narrow it can identify certain you know if it said you know this was made up of six high school teachers and three middle school teachers you know that type of thing i think that would be i mean for the people that really want to know who the stakeholder groups who's doing part of the screening i think we need to to [Music] to get teachers involved in that process specifically from the building i would think and i think that was mentioned by some of the speakers earlier today that they that they would be influential want to be influential in that decision um didn't get get that this time so i would think moving forward having that that voice would be

148pretty pretty powerful and inclusive how likely is it that we would um potentially before the end of the year get to a point of you know kind of trying to find a place to breathe at the high school and moving forward with this i think that's what we're trying to continue to do and taking those steps forward i just in my opinion having staff and teachers go through this over the summer could be more detrimental than what's happening right now just that open-ended uncertain kind of empty gut feeling i don't think we could get to a conclusion in four days again that's why there are there are multiple options i think we need to think about um and then you mentioned something before that made me look back on my notes and one of the

149speakers mentioned the words external restorative facilitator is that what you're talking about looking at no so this would be an outside firm that would do the entire search like a head hunter pretty much uh 800 it's it's in in again they're specific in k-12 education okay now when you say entire search that means bringing us the pool of candidates to begin our potentially again that would be i would need to have some conversations with with those people just to clarify what that would look like so i i i sat in the the staff meeting and i sat on that call with with cosa and with osba as well um and i think it's i i we didn't i don't think everything was done perfectly and we've had those those discussions and i think it's it's

150obvious from the response that we got as well that we can do things better so that being said i i think we can two things can be true at the same time a process can work as it's intended to work but you can still have a big negative impact on people and and i that's what i heard from that group on on wednesday and that's what i heard tonight and so i think that while we didn't go in there looking for that specific feedback i think that we incorporate that into our processes going forward and i think that that you are definitely mindful of those things going forward and how we can make the process better um i i don't believe in this dichotomy that we that we have to to take an action or

151make a motion or anything like that i don't i don't at least personally i don't believe that that we're in that position where we're required to do i think two things can be true at the same time the process could can work as it's intended to work and people are very upset about it um so i i agree with darcy and the fact that i think we need to move forward i would be in support of of hiring an outside firm to get the best pool of qualified candidates we can the largest pool to select from and begin that process so we can bring stability and that that was the under one of the underlying threads i heard throughout that whole meeting and then tonight was getting that stability um and certainly that's a value

152and i know you share that value having the stability where [Music] the staff aren't having to go back to ground zero at the things that they have momentum in and i know we'll incorporate that into the search to make sure that somebody's not coming in here looking to blow stuff up that the the progress that we have because the buildings are an extension of the district so a lot of a lot of that progress uh can be perhaps indirectly attributed to the the district office's guidance on that so i i wouldn't anticipate someone coming in here to be a world shaker and and knocking people off balance and things like that and so uh someone where that makes people feel safe and um to to to dissent if they want to and i know that's

153a value that that you share in the process as well but i do think we need to get get moving on that with those things in mind learning the lessons that we learned from this time going forward and it does in my mind bring up bigger deeper issues as well that i think we can talk about as a board perhaps an opportunity for some organizational development throughout the throughout the district at the school level as well as at the district office level everybody has blind spots and oftentimes the best person to come in and identify those might be somebody from the outside so i think that's a lengthy conversation that we as the board can have perhaps a an individual that can come in and report to the board to identify those blind spots that

154way we can work with the district office and getting that getting that taken care of but again making this lengthy response even longer let's get moving forward uh on this process so we can have that stability as best we can as soon as possible with transparency and [Music] what what kind of a time frame do you think we could get from an outside firm i again i have i don't know i will do some following up this will be my priority tomorrow i can have probably some information and be able to share even out with you i would say later in the day of what that might even look like what that is if there is a search firm a couple search firms that have the ability to to do that again we're in a

155unique year that's what's being conveyed again i know byron and steve were part of that conversation and heard that of just some some different options for us to think through um so they gave me it they gave the board the me a couple leads on potential firms to to use uh to look at um advise that would that be something we'd have to go out for bid for or is that something you could just no normally those um those costs run between i'm going to say 9 000 and 12 000 again anything that's over 50 000 would need to come to the board i don't think we're we're talking about that so we can move quickly we could move quickly and and again i may be able to make a few phone calls tomorrow again

156based off of some information that i've received to see how quickly that could be and then could report back to the board even i would say late late tomorrow of where we might be with that i would like if we can personally um i don't know the last day for teachers at the high school technically the last day of school is tuesday but staff are on up through friday um some do swap out three days at the beginning of the year so some will not will be gone as of as of thursday i don't know if it's possible but to give them something to be able at the end of the year to just be like like finish up a year and get us to ready for next year with hopefully every one of those

157teachers and stuff in our building just kind of back to the earlier comment about the restorative coordinator i don't know if that's the right word but it seems like in looking at the whole thing the wound has been created we can't undo that and i think we should invest in helping that heal as as best we can uh and so i would certainly vote in favor of pursuing that as well move on if i'll do some follow-up i'll do some follow-up with with the leadership at the high school that is is responsible for that so long i mean you also have you said you had some some bullet candidates already i would think that they would be also looked at by that yeah that's going to be part of our conversation of where does that

158tie in you know does that get absorbed in the process again i i don't have all those answers right now but i will that's one of the one of the key questions i would ask of where does that that pool stand um in that process with if you know if we end up going in that direction well that's the direction i prefer to go in as the outside outside higher to get the i do too well so long as they're able to keep transparency i think that's key as well you know the last thing i want is an outside person to come in and keep even more stuff from the community so they're able to be transparent but have a larger net to cast okay but i wanna i would like to know as well

159as the community i'm sure would like to know where we are in that that process once we get those pools and then we continue that that clarity and transparency every step of the way i know that there's there's a petition going around demanding that um and i think you've you've heard that and said okay so this is what we need the clarity we the transparency we need at this step and at this step and at this step and assuming we follow that then i think i mean even without a petition that's being met and if we find whoever that firm if that's the right way of describing it um would be that we do our own checking into the that group not just not that it is just reading a pamphlet or a website right

160that we do yeah we'll get we'll get recommended that's one of the key questions i'll ask is who else right from a recommendations point to allow us to be able to have those conversations again i would say possibly regionally and then even again our neighbors either north or south of us and that's that's one of the benefits to to to having an outside firm is their continued existence as a firm depends on bringing people quality candidates and so this was somebody that you said was recommended by cosa osba yeah one of the names one of the names recommended by cosa yeah now that's that's where i'm at as well i think we need to move forward i think we owe it to the high school to go find the very best possible candidate and person

161we can i think that we need to work on some of the organizational culture and the wounds and things i think that we also have to have a backup plan because we may find that we get down the road here a few weeks and we don't have that candidate and we got to have a plan and you know i i think as the board we we went through the process with the superintendent and the hr director of hr to understand it we went through our discussion with osba to understand our role you know we've been told multiple times it's not our role to make personnel decisions or the administrative decisions except for in a very extreme case where we would overrule and direct the superintendent to proceed with the higher i don't think we're there

162as hard as that is to hear um but i don't i don't think we're there i think we have to commit to improving the process providing the resources to get back on track and get the right person and i think that using outside help to do that is the best shot so i think that's where we're at we have to move quickly yes it'd be nice to let the staff know before they leave um and figure out a way to keep communications open if we communication plan in the process and what that looks like working with them being very mindful how hard decisions impact people now that was a big message that i got from that meeting was there was a lot of emotion in that meeting and you know we we might have a

163different view of of the facts and the different perception on things but again two things can be true at the same time we can we can think that we made the right choice but it's still going to have a negative impact on some really important people just being mindful of that so yeah let's let's move on i appreciate the the input that is it for for my report all right so moving on to the board report uh we touched on this earlier tonight we have a plc meeting on the 27th of june although we may want to look at time different so i'll work with you on that so yeah so i just need a couple weeks in advance notice yeah we're going to be meeting early full day if we're going to meet in

164the morning afternoon like after lunch or something right when jenny first no it's a monday it's monday the 27th so is it the intent that that would be our retreat one of them yes our our june retreat and then the next one would be in august which will like an all-day thing that would be the goal of that date doesn't work um i'm looking at you that um if that date doesn't work on the 27th we could look at a different date either later in that week or even uh potentially the following week when you say all day i would say we're going to need at least six i would say six so whether we did a 12 to six or if we wanted to do it in the morning either way um and again

165we also have to get in our our budget budget hearing on the 27th sorry thank you c so at least we will have to do a budget here in the 27th so if the 27th works for a majority of the board yeah let's let's let's try to work with the 27th and add time to that i don't know if we need to go to the pool i'm going to have to call in so i don't know that i could do it at noon but two to eight would probably be back for me two to eight or you know two to eight i could do okay i can't do that day you can't do that at all i've got college i think it's really important that we are there as a whole board so okay emily

166and i will how about we'll we'll reach out and sort of uh we'll do a doodle poll to see if we can maybe that week see if we can find something that week okay okay the other one i think topic i wanted to just mention is there is a complaint that i've been working on with jeannie scott and i'm trying to get it to the point where it's actually specific risk complaints that we can actually respond through the complaint process can we say that in front of the whole community of people here that's part of our complaint process okay i just like it's been turned in as a formula um so i won't say the name again but thank you for that question so the reason i wanted to bring it up is because um

167it's a little complicated because it came in as a combo kind of complaint i've already talked to jennifer and our attorney about it as well as osba to get it to the point where i try to break it down in the individual complaints and most likely the next step is to take now what i have is the individual complaints and run that through brian hungerford um everybody go and double check your complaint process though kl ar to look at the time frames and exactly what happens if it's a complaint against the board or a complaint against superintendent it does vary a little bit but i will keep you posted when i hear back from brian there's the possibility of doing public hearings but that you get into that when you have a viable complaint and

168you really need additional input um so i'm not quite i'm not there yet i need to defer to brian and his feedback on on that and as well as probably talk to the vice chair so i just wanted you to know that i'm taking that seriously and doing my best to try to work through that quickly any questions about that okay that brings us to our consent agenda a standard consent agenda with the approval of minutes personnel recommendations finance report do i have a motion to approve the consent agenda is it is it every part of the consent agenda um well in reading this says prior to voting and consent agenda any board member may also request clarification about consent agenda items without moving them off the business section of the agenda so i just

169want to touch on the personnel recommendations if i'm able to we we can do it a couple ways we can pull it off as a separate topic or we can talk about it as a part of discussing the motion so we could do a motion and then have a discussion okay i'd like to discuss it on the motion i don't need to take it off but it was good i think that so i think i heard don you made the motion second peggy you seconded so now little it's time for discussion yeah well it was brought up by one of the speakers in the beginning um just about the the hiring process on in aces on how that that came about um i just don't and i and it didn't set well with me at

170first and i think they're both fine candidates or think they're they're where they need to be but um bringing up i think she brought up it said that it wasn't posted um i think that could be another lesson that that we learned and that um making it a formal post a formal position uh it would be in our best interest to to be inclusive and to be equitable to have done something like that rather than um just find positions for them and and again it's nothing against the account no the policy it gives me the ability to do that so again but i hear you right and and continue to take feedback and reflect on those pieces as we move forward thank you for all good feedback any other comments all in favor passing the

171consent agenda please raise your right hand so wait a second i'm sorry so i have four all against so motion passes four to two that brings us to our business agenda so first up is the superintendent evaluation i am going to read into the record this evening the superintendent evaluation for the 21 22 school year this is as a result of feedback consolidated by the board by myself and an executive meeting we had earlier tonight the board of directors of the central school district 13j has completed the annual evaluation of superintendent convisted for the 21-22 school year all seven board members have served on the board for at least one full year and have been able to observe and be a part of the successes achieved this year the evaluation focused on osba's recommended a

172professional superintendent standards and actual progress against superintendent and district goals regarding the a professional standards we determined that superintendent cabista's performance was well above standard in the areas of inclusive district culture visionary district leadership ethics and professional norms effective financial management and culturally responsive instruction leadership and improvement in the areas of policy governance advocacy effective organization management and communication and community relations the board felt the superintendent's performance was adequate but would like to see continued growth and development in these areas the board determined that superintendent cabista has done an outstanding job of leading the district through the coveted pandemic while remaining focused on student achievement and increasing focus on caring for the whole child as an example 13j was one of the first districts to identify and plan for summer school as a key measure

173for helping students make up for lost learning which occurred during the required distance learning program the focus on social emotional learning in concert with a focus on literacy while implementing consistent assessment tools has been key to regaining student learning momentum it will be critical to maintain this focus in order to close learning gaps and take full advantage of additional funding that has been provided through essert currently the district is facing uh community and staff backlash regarding the high school principal hiring process which indicates that more work and leadership in the area of effective communication and organization culture is required the board would also the board would like to see additional avenues of communication established to be better informed in particular with any potential controversial topics the board does wish to recognize the extraordinary effort that

174superintendent cabista put forth during the pandemic to connect across a variety of community and governmental partners including department of education our local cities polk county health and human services polk county fire and the surrounding school districts superintendents could visit engaged in the first ever collaboration with the two cities in the public safety community to generate a collective response to the pandemic resulting in a leadership and innovation award from the mid willamette valley council of governments these partnerships were key to the planning and response of central 13j and it led to a stronger network across these organizations which will be helpful moving forward regarding leadership development the board recommends that superintendent kavisa continue to work on executive communication with emphasis on being concise particularly when responding to difficult questions and reduce the use of filler statements

175and words the board will be working with superintendent cabista over the next several weeks to develop board district and superintendent goals for the 22-23 school year aligned with and in support of our 13j strategic plan we look forward to partnering with superintendent cabista as we continue to focus on 13 central 13j's long-term focus areas of student growth and achievement family involvement community partnership and staff leadership and continuous improvement and that is the evaluation for the past year do any board members want to add comments thank you for putting that together and it's great to have all the board members represented in that in that report which hasn't always happened so thank you thank you yeah you're welcome peggy and thank you again to the superintendent evaluation committee made up of darcy dawn and and jan

176for the work that they did to help uh review the process okay that brings us to election of officers for the upcoming year so these are the board officers we would normally do this in the july meeting but i'm going to be out of town in not july i have to be there but i thought it'd be best if we could pull it up and in years where we're not changing out board members you can do this pull it up a month that way next month we're hitting the ground running with the new chair a new vice chair so the floor is open for nominations for school board chair for the 22-23 school year i'd like to nominate john wall for um thank you peggy don would you accept that nomination i would so moved

177do we have any other nominees i would like to nominate byron schenkel for vice chair thank you darcy byron would you accept the vice chair if so moved sure do we have any other nominees uh i would vote for darcy for another another year of vice chair garcia would you accept that nomination if so voted okay any other nominations okay so for the chair for next year um the nomination is for dawn wall all in favor of that nomination please raise your right hand congratulations don and let's see in the matter of the vice chair then let's say how do we do this last year but we could we could do it that way i've got i believe yeah let's do so we have two nominations two nominations for vice chair byron and darcy i

178miss steven hold them and i will give them two since you use my pen can't tell who voted for who oh wait you didn't want to fold that's uh so just to clarify my term we'll start with the next meeting so you can finish this meeting correct well it started now complains vote um uh byron shingle i'm the vice chair of both of five people all right take cease congratulations byron and darcy thank you for being willing to be vice chair again and we'll continue to look for opportunities to have you involved in that capacity next up on our business agenda is out of state travel requests and i'm just looking because i do not believe uh miss love is here so i just wanted to make sure because so we have two out of

179state travels uh the first one in your board packet this evening is information about an overnight out of state uh field trip request for future business leaders of america and a trip to chicago illinois at the end of june uh this trip is for three central high school students who finish at the top in the top three of at state and earned a spot to the fbla national convention the strip funding has been covered through the monmouth independence community foundation verna duncan grant so i'm going to ask for the board to move forward in approving the fbla national convention trip from june 28 through july 3rd of 2022. you have a motion i'll move to approve the out of state travel right or not fbla national finance finalists and for ffa to travel to the

180national conference we're going to do them come together we can do them together if you want me to i can read this section also in your packet is uh an overnight out of state field trip request for future farmers of america no you're okay and a trip to indianapolis indiana in october of 2022. this trip is the 2022 national convention convention for up to 10 high school students and students are currently fundraising for this trip again i also asked the board to move forward with the this out-of-state trip thank you darcy uh any questions about those out-of-state trips well it's exciting to have kids going yes all in favor raise your right hand motion passes six to nothing and that brings us to our 22-23 school year calendar draft yeah so in the board packet

181is also a a draft two-year calendar which is very exciting this is uh in working with both associations they have uh wanted to move forward with this so again these are draft calendars for both the 22-23 school year and the 23-24 school year i want to be clear the district is still in negotiations with both unions but would like to move forward with the approval of the draft calendar knowing there may be a few slight adjustments and then again we would come back to the board with those changes and additional adoption feedback has been gathered throughout the spring from administration leadership at the school buildings district office as well as union leadership i asked the board to move forward with approving the draft calendars for the 23 and the 23 24 school years without reading

182every date on here is there any significant change no we're looking at a couple different holidays so that may be incorporated that would affect the end of the school year and when we start so that's probably the most significant uh shift at the end of the school year this is a draft this yeah it says draft on it correct so after negotiations correct there could be some slight changes so we would want to come back but it we feel we're uh far enough along and we would like to get this up on the on the school website for families to be able to see can i get a maybe just make a suggestion on this calendar because i get i get a lot of text messages or phone calls uh from parents trying to read

183it um just on on could be self-explanatory to some something's green there's never anything that's green over here that's okay that's what it is so cut the color code color legend the the letters on there yeah the letters yeah there is orange the black the orange gray the green paint the yellow yep we will we will do that before we post it that would be so awesome okay and maybe throughout the year i hate to say this graduation changed three or four times that was really difficult on a lot of people i think planning family in and out of town which is really yes yep okay do i have a motion to approve the 23 24 and 20 22 23 22 23 23 24 district calendar nice oh sorry i saw a move to approve

184the calendar with the color quoted making sense think of it all to everybody for a second to me especially thank you byron any other questions about the calendar all in favor please raise your right hand motion passes and then next up i am bringing joining us to share about student fees as well as student nutrition fees i'm going to just sort of do them both but we're going to do them in separate is uh districts finance and operations manager and director c scoots thank you um and i did want to give one shout out uh the fbla applied for a grant from the monmouth independence community foundation's verna duncan sent um ambassadors of excellence award and that is a new grant that was founded when verna duncan passed away and it is designed specifically for

185students who are recognized in some kind of competition and need to travel and to really represent our community but don't have months to fundraise because they don't know um and the monmouth independence community foundation is funding up to 2 200 in travel costs for each of those three students so that that they are able to attend and we're really really excited about that and that inaugural award from that uh fund so since we my fifth grade teacher not only lost verna um but have lost john duncan uh recently uh it's it's their legacy this is a great great honor to be able to get this award um so and i thanked the family on behalf of the school district at don's memorial service last two weeks ago so um no student fee um in your

186packet is a document that shows the student fee schedule that is currently in effect uh with suggested changes the um current historically the district has charged a minimal fee sort of between 10 and 25 for certain classes at central and occasionally at tallmadge that require extra supplies and materials and that generally result in products the students can take home for personal use in reviewing state guidelines some of these fees may be in conflict with that and we also know that those fees can pose a barrier in all cases the district has a process to waive those fees for students who are on free and reduced lunch but also students who apply for scholarship are hardship on those but often as we know people don't think to ask for that or don't want to ask for

187that help so this this year the staff is recommending that we rescind those course fees and some optional fees the optional fees for example the band instrument rental there is a state formula for being able to charge a band instrument rental fee um and we don't have we we've just never had the capacity to fully do the assessment that's required of that it basically would be a pass-through if we rented instruments to rent to students but we don't do that we have some instruments on hand and we have been repairing those and maintaining those out of the general fund anyway so that is the recommendation um and then other fees for athletics club activities and certain other pet fees and extracurricular things would remain under this with available scholarships and waivers i want to say

188thank you because student fees have been a bur on my side for the past four years and if i can make the motion i would love to i move to waive the fee charge for students for getting individual wait wait no that's nutrition sorry yep i move i move to adopt the proposed 2223 student fee schedule thank you peggy is there a second i'll second the motion but then i have a question yes uh i have a motion and a second uh any questions or topics for discussion so this is as proposed and i'm confused looking at this chart so are the are the yellow things going away yes staff recommends the board rescind course fees and some optional fees as highlighted in yellow on the attached schedule that's okay i didn't make that very

189clear somehow i missed that okay good question yep okay any other questions about the fee schedule all in favor of approving the fee schedule please raise your right hand that passes unanimously yeah i remember from the very first time we did this it's like can we get rid of him and we've been looking at that also some of our fellow districts for example have made those court paid for those course materials out of the student investment account for example so um that would that is an option for funding those in the future but but it's really we it's very doable budget wise um thank you very much our second um request is from student nutrition and i i just want to give you an update we mentioned here that during the pandemic related waivers federal

190subsidies for child nutrition that we have had for two years those are going away but the district will be operating under the community eligibility profession program and under that program all meals at eligible schools be free to all students the last time we spoke i mentioned to you we have four eligible schools the high school we had applied to have them review that and this morning we were awarded a the community eligibility provision at all schools so we will have free meals at all schools next year but that program does not include students who bring meals from home but want milk so um rather than have a v just for milk for students who bring their meals from home i my side comment about agricultural subsidies in this country um the uh food service director

191and i would like to ask that that milk fee be waived we don't have to return our cashiers to the buildings who took care of that we don't have the cash handling issues just for milk and there is one correction i have to make in your report it said the estimated revenue for milk sales is 2 000 so we would be forgoing that that is a misstatement that's the cost of milk revenue was 3 500 so that margin really is only about fifteen hundred dollars in a typical year and that's what we would be forgoing by waving the milk with individual purchase fee thank you cease uh do i have a motion to well as presented in your board package i'll give you that one too i moved to waive the fee charge for students

192for getting individual notes only at meal times thank you peggy thank you for all any other questions all in favor of approving the motion to wave milk me please raise your right hand and that motion passes that brings us to our wrap-up items do we have any comments from individual board members steve i'd just like to thank you for your service over this past year as chair and uh thank you for working with don and just really appreciate all the extra time and and uh yeah effort and uh stress that causes in your life i'm sure so thank you thank you very much yeah you're gonna say the same to both you and did i see you know for taking that you can i want to thank everybody else for not nominating me for any

193of those not yet yeah yeah i'm not ready for that but yet so thank you thank you to everybody and i want to thank the folks that stuck around for such a such a long meeting and for all the speakers that came in and shared um i think it's probably what darcy and environment experienced at the school meeting um i was very moved by a lot of a lot of speeches and and i am looking forward to moving forward with the with the staff involved in the future selections in some factors think of it all i i do have a comment prepared for tonight both for my colleagues here and the folks that stuck around hope others can hear this as well so i'd like to take this opportunity to thank the board and the

194superintendent for your support over the past three years as i've served as board chair and i also want to thank darcy for her service as vice chair and the many conversations we've had with pastor about leadership and boardsmanship i think we've both grown as a result of those conversations and through our willingness to listen and learn from each other so thank you darcy i'd also like to share with the entire district that i'm disheartened by the current situation at the high school it seems all too familiar to me as with most organizational conflict there are a number of contributing factors and a variety of points of view there is also a tendency to create adversaries and apply pressure as a means to resolve conflict we need we we tend to make assumptions and jump to

195conclusions about each other as we search for answers and often this can lead to finger-pointing and in general environment where we don't take the time to appreciate one another's point of view and what we can each contribute to moving forward making decisions as a result of pressure tactics rarely ever ends well as a reminder and this may be hard to see in this moment everyone that has an interest in this situation is involved in one shape or another because we care about our community and our future generations there is common ground to be found i do believe that developing staff and promoting from within an organization is good for the overall culture and well-being of an organization it's best done with an intentional effort of mentoring and performing in different roles and stretch assignments passing

196over an internal candidate must be handled with dignity and careful consideration there are some things that can be learned from what has occurred over the past two months and i know that our superintendent is committed to making those changes so we need to move forward and find some steps several of which we touched on tonight that will allow us to listen learn adjust and work together as a team that is the example that i hope we can set for our students so some of those things were consistent with some of the comments tonight and i do want to thank everybody that was able came and spoke and is sticking sticking with us here tonight i know it's not easy it's a really uncomfortable situation as well for us to try to figure out how to

197navigate we are here and we are moving forward with the principal search so we'll do our best to help guide that and learn from this as we move forward and again thank you for everything that you do and thank you to the board and we will find a way so with that uh we are going into executive session our meeting or our night's not over yet under the provision of ors 192.660 open meeting law the board of directors will enter executive session for the following purpose to conduct deliberations with persons you have designated carry on labor negotiations we are adjourned and