Regular School Board Meeting - June 14, 2021

001anyway uh welcome everybody to uh the newspaper public school district or director's meeting uh it's good to have everybody here today and uh bear with us that we've never done this mixed uh kind of meeting before we have some people virtual and some in person so i guess it's a sign of progress we're making here that we can kind of get to do this so uh let's go ahead and we'll do initial roll call for the board um james here all right augustine here two down uh uh kevin duboser here uh adrian de leon here bryce kraske here kim brick here and david giels i'm here as well all right uh if the next order of business to go ahead and approve tonight's agenda can i get a motion on the agenda tonight i'd like

002to make a motion to approve tonight's agenda thank you kim thank you james uh any discussion on the motion all right i'll go ahead and call for a vote again james hi dustin kevin hi uh adrian i rice hi kim hi and i vote i as well ocean carries next item on the agenda is to uh call to vote again james uh dustin all right i like that that's my there we go it's a nightmare right there all right we'll go ahead and uh next uh agenda item is to approve tonight's consent agenda which includes the minutes from the april 26th special board meeting minutes of the may 10th regular school board meeting approval on the new hire list and also to approve the resignation requests also that's in our packet i'd like to take

003a motion to approve the agenda thank you dustin second man thank you bryce that's not to say it's nice to hear you without a delay that's so good all right go ahead do a vote again uh oh any uh any discussion on the item hi so james hi justin hi kevin i i had one discussion i was wondering if everyone chad and passed a background check on the approve new hires i would assume that's normally a part of the process for all new employees coming to the district kevin yes okay yeah well if it's been done as well okay that brings us to the next uh part of our agenda sort of the happy and sad part of our agenda tonight um so i guess the first is is um for me for me to

004do yeah so i just wanted to uh thank uh our board members who are departing uh both james and dustin uh and thank you so much for your your work here with the district and your guys's efforts your dedication uh i know i was a new board member and and you guys were very generous with me and helped me here and i just really appreciate it um you know you're focused on the students you know i'm doing a good job for the for the district and the kids uh i i hope you both will continue to have the same energy here i know you will you've got kids still here so i know you're gonna stay on board and you do less than that i hope you'll find other ways to stay involved and to

005make your voice heard sure we can find some other things and get involved represented parts of our community too and on the board which has been which has been fantastic i do have their plaques so this is in recognition of your years of service commitment dedication to the students staff families thank you very much thank you very much it's an honor to serve you you're not done yet i'm not done yet i still got to leave in the morning thank you very i don't know if anybody other board members would like to make any uh comments or any roasting comments before we uh i just want to say i like david i was new to the board i really enjoyed getting to know you better and i thank you for your service on the board

006and everything you've done for the students as coos bay um i hope that you'll still stay in touch for sure most definitely well you guys still have a couple weeks left so you can make habits yet you can still make habits so thank you guys again thank you uh and then the next uh uh presentations uh uh brian's gonna do for the retirees the retirees david do you want to help me i will help if i can i'm standing right on the camera maybe i'm not we're going to start with hannie kenny come on up and he has been nine years in the fifth grade school district how many years in education in general 23 23 years nine years in the school district hey i want to present you with this flower box uh growing

007our students and their knowledge for the past nine years and inside is a certificate for you that's beautiful thank you thank you for your time thank you thank you for your service of course school 31 years in education that is admirable certificate again and flanders based school district thank you so much i believe cbea is going to provide you with flowers and dirt for those things [Applause] michelle hi michelle 16 years in the true space school district that's a great career much appreciated all your years and service for us thank you so much our barb killer 17 here in the goose bay school district thank you so much for your 17 years i've had an opportunity to work with you in the building and you've been an awesome asset thank you thank you so much

008[Music] 21 years dad 21 years in acoustic school district and it was a joy teaching your kids thank you appreciate your time and your efforts appreciate working with you as a colleague that's funny that's awesome i hope you're enjoying your retirement too i am i love these guys i see you walk smile yeah my dog gets a nice walk every day any field penny we were in a box because you're kind of a latecomer to the uh well i did this the first of may for some reason we didn't get a box print but penny you've been 21 years as well thank you thank you so much for your time 29 years new space school district uh bruce i don't think you've talked anywhere else i don't know why nine years not until next year

009until next year in north carolina when he was in north carolina it's been my pleasure to work with you over 20 20 some odd years in this district even when you're at dallas high school yeah thank you bruce um 30 years reached that 30-year milestone 34 34 all together thank you so much for your support and all your work with the kids particularly the particularly our kids out on the on the west side yep awesome job thank you so much thank you guys [Music] linda brown here let's see linda that leaves my uh that's nice yeah this one jack come on whatever jim manza 32 years of her service to the goose bay school district jack on behalf new space schools present you and your family [Applause] thank you all for your time in the

010tuesday school district some of you 30 plus some of you uh you know around the 10-year mark but every year is a is a great year accused by school district and just take none for granted as we as we go through each year so thank you all for uh your service and jack thank you for coming tonight it's awesome [Applause] uh next it's my pleasure to also recognize our our student rep jacob i want to thank you for your your participation in this process and award i can tell you one of my favorite parts of the meeting is usually to hear what you have to say about what's going on for you and school i'm here is huge for me and i think for the board to remember what we're doing and why we're doing

011it so i want to thank you so much for coming and taking a little bit of time for your uh uh all right uh so i believe next on our agenda uh is a presentation by the city of coos bay around a proposed urban renewal plan amendment i think some of the information should have been your packet do i believe tonight we're gonna have a presentation on that if i may uh this is roger craddick with the city manager and i can at least start out in reality the urban renewal district or in our case we have two of them one in downtown and one an empire they really are the economic development arm of the city it's through that that a number of major projects are undertaken around the city we're going to discuss

012some of those and show you some examples of previous projects that have been undertaken but tonight we're also here to talk to you about um needed improvements that are uh in our future for the empire district which still needs many more projects in order to help that area out but in order to do so we need to undertake a amendment to our urban renewal plan uh to include expanding the district and to expand the maximum and deadness the city is very fortunate to have an urban renewal consultant on our behalf who is here tonight that's elaine howard and i'm going to turn it over to elaine to move forward and walk you through the process hello can you hear me okay i think so maybe a little echoey but we'll see how it goes it

013did sound that way i'm going to move the speaker a little bit um i am also trying to share a screen so let's see there we go roger i think if you mute it might help [Music] i can't tell what you are seeing um you can see a powerpoint uh proposal with proposed action on the front okay and that's the full powerpoint okay great my name is elaine howard i'm a consultant who worked on urban renewal across the state i have been fortunate to be able to work with the city of coos bay for the last 14 years or so i know your community well and have visited there many times i cannot see any of you so if someone can just be sure to let me know or interrupt me as we go forward

014if there are any questions during the presentation what we are going to talk about is the role of the school district in this particular amendment by the city of coos bay what the amendment is what the process is for the maximum indebtedness concurrence which is what your role is what the impact on taxing districts is and then mr craddock will show some pictures of projects that have been accomplished in the two different urban renewal areas and then talk about potential next steps typically when an urban renewal plan is adopted or a substantial amendment is adopted we have to do what's called a consult and confer process with all of the different taxing districts in that process we typically send them a letter with the documents and ask them if they have any comments in this

015particular action because the city of coos bay urban renal agency is proposing to increase the maximum indebtedness over a certain threshold established in oregon revised statutes they also have to get 75 percent of the permanent permanent rate levy taxing districts to approve that increase in the maximum indebtedness so in this case that would be the city itself the school district and the education service district so what the city is asking from you is to consider the maximum indebtedness increase and hopefully to pass a resolution in a future meeting concurring with that maximum indebtedness increase this shows the boundary of the empire urban renewal area the blue area blue arrow about in the middle of the map shows the two parcels that are being added to the urban renewal area one is the site of the

016armory and the other is john tuppets park so that is part of this amendment is just adding those two parcels to the urban renewal area you can see the rest of the area is the empire business district and then along empire boulevard the acreage additions are limited by oregon revised statute to 20 of the original acreage of any urban renewal area the empire urban renewal area originally had 271.3 acres so the city may add up to 54.26 acres the total added if this amendment passes would be 32.01 which gives a remaining acreage that the city could add in the future of 22.25 acres these are the projects that the city is proposing to do with the maximum indebtedness increase the facade program is a program that the city has continued throughout the life of the

017program where they assist businesses in improving the exterior of their buildings the hollering place program is a project within the urban renewal plan now this doesn't allocate funding to that project but if that project required funding in the future the city urban renewal agency could change allocations of funding there is a sidewalk project program that is allocated five hundred thousand dollars a property acquisition program where the urban renewal agency could purchase potential properties um with a one million dollar allocation capital street improvements so those are uh streets and sidewalks at about six million dollars gateway improvements for 150 000 brownfields for a million dollars and that would be being able to work on any property within the urban renewal area to provide assistance to clean up the property so that it can be put into

018a more valuable use and then of course there are administration fees to actually run the district so the total project cost from the present forward would be about 15.6 million dollars uh mr craddock would you like to add anything to any of those project descriptions roger you're muted i'm sure my wife would like to learn how to do that there you go but examples uh let me just provide an example of project uh property acquisition uh we did so uh in the downtown district it was a former piece of the old central dock the city uh took resources cleaned that property up got a no further action from deq and that property was turned over to the coos history museum and that is now the site of the coos history museum we've done the similar

019out in empire and it's the former bay club or if you've been around a long time it was the balboa club uh and then a area of old fuel tank uh or what was called a tank farm down next to the boat ramp those are what's affectionately known as the hollering place and we'll see some development on the upper bluff when the confederated tribes puts in their new cultural center and i could provide be happy to try and answer questions for any questions you have on future things but i would share that when we're talking about administration costs we're talking about what we believe the costs are to administer the program out to 2040. are there any questions at this time um yes so uh i'm looking at your table there and it's got the

0202021 projected cost or project cost and it looks like the column adds up to a bit more than 15 million dollars it looks like it adds up to over 20 million dollars i will double check that as we move forward as we move forward um it shouldn't but i will double i i'll double check that and we'll go ahead and go through the rest of the presentation and thank you for bringing that up [Music] uh maximum indebtedness this is i'm sure a new term for you and what maximum indebtedness is in an urban renewal area is the total amount of money that the urban renewal agency is able to spend on projects programs and administration over the life of the urban renewal area maximum indebtedness amounts are typically set at the beginning when an urban

021renewal area is adopted and then uh from time to time those amounts go up from different districts and the financial analysis for this district we projected a very um conservative growth scenario of 2.5 percent so if the area grows at an assessed value of higher than that then this area would not take as long to reach its maximum indebtedness and we don't think that a area will grow any lower than that amount so we think that that conservative amount gives you an idea of the full length of time it would take to reach the maximum indebtedness again as i said at the beginning the increase is from 18 890 011 to 29 million dollars and that level of increase does require that 75 of the districts representing the permanent rate levy amounts pass a resolution

022by their board in concurrence of that increase that was a new provision added to the statute in 2009 and that was mostly to allow other taxing districts to have input on urban renewal areas that are wanting to extend their life or increase the amount of money that they can use another provision of the statutory change at that time was that if you do a substantial amendment you lose any revenues from bonds so you only get revenues in the urban renewal area for from permanent rate levies and revenue sharing provisions kick in revenue sharing comes into effect when a threshold established by statute is met these are the projections for when that revenue sharing would begin it's estimated if this maximum indebtedness increase is approved to kick in in fiscal year in this slide shows the

023general government taxing jurisdictions and this one shows the schools education so it shows that for the school district the amounts that would be allocated to the school district excuse me instead of going to the urban renewal agency would start at ten thousand dollars and buy fiscal year in 2040 which is a projected termination if this is approved it would be seventy thousand eight forty four the way education two of your education districts the school district and education service district are impacted by urban renewal is a little different from the other taxing jurisdictions these taxing jurisdictions and the community college have a direct impact from urban renewal any increase in assessed value in the urban renewal area for the life of the urban renewal area and the taxes off that increase assessed value go to the

024urban renewal agency and that's a direct um a direct line from the assessor to the taxing district on as you i'm sure well know the school district and the education service district are funded through the state school fund on a per-pupil allocation permanent rate property taxes are a portion of the state school fund and urban renewal districts across the state of oregon impact that revenue that goes into the state school fund if they have less money in the state school fund than they need to fund a per pupil basis and that is because of a reduction of permanent rate monies the legislature then backfills that state school fund with other funding sources to be able to reach that per-pupil basis no urban renewal area impacts directly the school district in their community so if you

025have urban renewal in your community you do not receive any less from the state school fund than any city that does not have urban renewal in their community so the impact of urban renewal is what's called an indirect impact on the schools and education service district because that impact is on the state school fund and requires the legislature to allocate other funding sources to mitigate that impact in the packet that we provided to the school district it shows the taxing district impacts not only of this proposed amendment but the potential full impact of the urban renewal area and the impact of the present maximum indebtedness only in this presentation we are covering the impact of the amendment because the city already has authorization to do the maximum indebtedness that would occur through fiscal year end

0262030. the impact of the amendment is proposed to begin in 2031 and go through fiscal year in 2040 and again these are the general government taxing districts and these are the education taxing districts it shows and highlighted in yellow the potential impacts to the amount of money that would go to the state school fund from the coos bay school district and you can see that that starts that the first year is smaller because there's also some impact from the existing area and then fiscal year in 2032 it's 360 000 and goes down to fiscal year in 2039 389 000. the reason is lower in fiscal year in is that it's projected that the maximum indebtedness of that area would be reached before you would have to take the full amount of revenue from that year

027so the impact of the proposed increase is about 3.3 million dollars again to the school district but indirectly through the state school fund the proposed action that the city is asking the school district to consider is passing a resolution concurring with the maximum indebtedness increase for the plan the next steps for the consideration of this is in june and july for the education service district and the city of coos bay itself to pass a resolution of concurrence and a hearing in front of the city council on july 20th and their vote on the ordinance on july 20th mr craddock put together some really nice visuals of a number of the projects that have been done in urban renewal areas and i will turn well i can't i will let roger go through these projects for

028you thank you the one before you is and it's hard to remember sometimes what something looked like before you started and i'm sure that is also the case for the coos bay school district because you've taken on some very large projects and created substantial change for the district the picture before you is the former uh coos bay visitor center before it was torn down and a new building was erected hard to believe that that facility now is 11 years old uh next slide i'm crying sorry now this one is in the empire district uh the building in the top and the top corner is the old uh sunset theater for many years it didn't operate as theater it just operated as a warehouse that building was revamped we had to put in new ada bathrooms

029a complete new facade now it's used by the dolphin theater and owned by them next slide this is one i talked about earlier this is the former central dock property this picture was taken after we took down the building and then uh it was made ready and then we have the news history museum next picture uh this one's also difficult to remember what it looked like years ago but this building was totally revamped and it is now the subway building and empire next slide uh downtown and you'll see i'm going back and forth between the two districts to kind of give you a flavor uh the old buggy bank or the old uh national bank building um before a facade improvement and now how it looks and i'll go on a little bit further uh

030the agency partnered with the building owner currently that upper floor has been completely renovated there are now uh 11 apartments in that building it's been rented out for a substantial period of time by ohsu and it now houses their rural student program next slide uh the old eureka fisheries building as pictured before in the upper corner and after substantial amount of work where that dock was cleaned up and put the building back into productive use as the keys bay boat building center next slide it's hard to remember what the old egyptian theater looks like until you can see some old pictures uh as many of you might know that building became shuttered uh the theater uh that had occupied it moved out in nineteen uh actually i think it was 2005. uh but in 2011

031we had to completely shut the building down due to uh concerns about the structure a lot of work was put in the building was made safe got a full new facade and the theater is being operated through a public private partnership it's being operated by a non-profit and they're paying all their bills other than the city pays for the building insurance next picture south empire boulevard uh those of you that have been around for a while may have uh walked along those uh the sides of the road and if you did prior to this project you had to do so just outside of a ditch because it didn't have sidewalks it also was pretty dark because it didn't have lights the city was able to take a little over a million dollars of urban renal

032dollars and we were able to leverage that with some federal grants and undertook a six million dollar uh road rehabilitation project which provided sidewalks bike lanes lights and some traffic calming devices as well as some uh on-street parking which we didn't have before uh next picture uh this is a similar uh where we had a brownfield piece of property uh we were able to assist a developer and to making it pencil out to make this project work and what we did was we actually undertook and are paying for the upgrades to the intersection of of hemlock if you've been down there lately i apologize that you've had to go through the slalom of cones as they've worked on this project but those cones are gone the street lights are about ready to go live and

033my understanding that the railroad crossing is now working um those that will soon be put into service and make it much easier to get in and out of the new coos bay village as they continue to build more buildings on that property next slide oh these are the buildings that have been that are have been built or being built now next slide and the hollering place the city urban renewal agency undertook the cleanup of the old balboa uh club that uh burnt down cleaned up those properties went through a master planning process part of it was a wayside that was completed and then went through the hollering place procurement policy process to find a developer the confederated tribes secured that uh this is a rendering down below of their future building that they hope to

034build uh they've completed an upgrade of the seawall that the lower portion which garnered this property uh next slide so uh if i can if you want me to go forward and talk about future projects uh one of the projects that we're looking at is uh the movement or the need to build a new library the reality is of our old library is sinking uh and it's in a tsunami inundation zone the building itself uh gets a tremendous amount of use during non-coveted times we get approximately 300 000 visits a year uh it's an amazing amount of uh people that use that facility in fact i tout that it's the most used city service other than uh maybe a wastewater utility in the community uh it's very important to our community the sad thing is

035it's in a tsunami innovation zone as well so if we're going to have to build a new building it only makes sense to move it out of the tsunami inundation zone and then be able to use our large meeting rooms and have those combined as for emergency sheltering we are working on funding for that but in order to place that out in the empire which is out of the tsunami inundation zone uh we'll probably need to do some upgrades to traffic and circulation in addition there are a number of roads that need upgrading an empire you probably if you've been out there you've seen we've done a number of upgrades over the last two years as well um a number of large facade projects have been undertaken and we actually have more in fact we

036have one coming up for a mural out there all of those collectively change the face of a neighborhood and i don't need to tell the school board that empire needs all the help it can get we're excited about your upcoming project uh to upgrade uh madison and we think that just is going to add more improvements and to a sense of place that uh empire deserves with that i i'd also share that mayor benedi's online and i'd be happy to answer any questions you have i i can tell you that i did a look i looked at that chart uh and i think it was a little deceiving actually there was a subtotal in there that might have thrown that off and it didn't include our present uh budget for this year that's correct i

037just looked at it too and i think those are the two issues that it was there was a 9.1 million that was highlighted and that was a subtotal and then the difference between that was the budget for the existing year so looks like we have a couple questions uh kim do you want to start absolutely thank you elaine thank you roger for that presentation i'm excited about you know the betterment of our community and what we're looking at in the future my question is around that 3.3 million it looks like over 10 years the presentation almost made it sound like we are going to get that 3.3 million so we pay it forward right or how does that work and and it's is it a reimbursement to the school district that's that's a good question

038and school funding is really um difficult and in another presentation that i have i show a straight line for other taxing districts and then about 20 lines that show how school district funding works because it's so complicated but know that 3.3 million dollars is money that if there was not an urban renewal area would go um as part of the cruise face school district's amount that goes to the state school fund so it is money that doesn't go to the state school fund because of urban renewal but does stay in your own community for the city to be able to use within your community and and like i said the state school fund is not made up of not only property tax revenues but it has income tax revenues and federal grants and other sources

039lottery funds that the legislature allocates so all urban renewal agencies across the state have money that doesn't go to the state school fund but goes to those urban renewal agencies and that all does impact the amount of money in the state school fund but then the legislature equalizes that to be able to give you your per-pupil funding so whatever your per-pupil funding amount is doesn't go up or down because of urban renewal so if i'm following you the 3.3 million would not we would not be losing that those funds we would be losing a small portion of those the state school fund loses those funds right so that's not coos bay we for that whole 3.3 million i i can't say for the because if it's a giant is the overall fund then you're saying

040that 3.3 million would not be coming to us in particular it would be spread out correct right and the legislature does what we call back filling so the the legislature starts by looking at all their funding sources and they establish those per pupil amounts and then they make sure that they have the funding sources to reach that per pupil amount permanent rate property taxes is part of that funding source the city of coos bay contributes outside of their urban renewal areas all of that other money still goes to through you to the state school fund it's just in the urban renewal areas and these properties i can't guarantee that it's a one-for-one equalization because the legislature determines that fund every two years and i don't have any in input into you know what they determine

041those per pupil amounts are but i i do know that this is an impact on the state school fund there are other sources you are funded on a per-pupil basis your per-pupil basis does not go down directly because of urban renewal uh candace you have a question as well i do and it's it's very similar to kim's question there um according to your table the the 3.3 million is split up uh between 10 years so in year one you've estimated that the reduction is i believe it's like 225 000 or 230 000. so my first question is is that 230 000 is that we receive part of part of our revenue from the the county through the assessor's office on property taxes and let's just say for easy numbers we we receive seven million dollars

042in in property taxes is that where this 233 000 or would we still receive the 7 million so um when you receive that money from the assessor is that due to a bond or a local option it's it's due to our property tax revenue your permanent rate property tax rate um i do not know the answer to that but i can contact the assessor's office and find out so i don't know and maybe roger looks like maybe he he might know the answer to that yeah i think the easy answer is candace you wouldn't receive less money than you're receiving now this is the assumption that you would not receive those future revenues is based off off a formula off of anticipated growth in the district and those would be new tax dollars not realized

043by the district so you would not receive less you would continue to receive what you're receiving now and any growth off of areas outside of urban renewal you would continue to to receive and i will go ahead and follow up with the assessor just about how they are allocating those monies so that um i can make sure i understand that and can help explain it to you also but mr craddick's uh right this is projections off of potential new growth within the area so it that amount that you're getting is off of existing values so it wouldn't make that go down so we would be getting the same funding amounts right now what 10 years from now and that following 10 years is that correct we wouldn't be losing money that we have right now

044but we wouldn't be gaining either or that's what it sounds like so i think it's yes and no you wouldn't be gaining new revenues off of taxes from the district but you still would be getting new revenues off of growth or new development uh in areas outside of that district correct 233 000 that you're anticipating that's you're projecting that there is enough growth that that 233 000 would be covered uh in the next through that 10 years so um this table is a table that projects for the impact of the new of the amendment of the new maximum indebtedness so in the documents that we sent you there are also numbers that go in fiscal year in 2021 through 2031 and that's the impact of the existing amendment so if you're looking at overall impact

045to you in that particular year 2031 it will be higher than that 223 because you'll still be contributing some money to that former maximum indebtedness that they already have but again that doesn't subtract from what you're getting as a school district right now those are monies that have been allocated and will continue to be allocated off of what's called the incremental increased value in that area over the time it was established so all of that increased value from the time that empire area was established the taxes off that have been going to the coos bay urban renewal agency and it hasn't been impacting the amount of money you've been getting from either the assessor or um i mean i don't know if you get that money from the state school fund directly from the state

046school fund or if it quotes back to the assessor and gets put back out i don't know for sure how that works sometimes school districts are givers and some are takers um for that state school fund so that that's why i need to follow up with the assessor on that seven million dollars and i will um but obviously we're going to need to do some research on on our end i i'll be honest i felt like i was drinking from a fire hose about five minutes so um you know i think it's gonna take us a while to probably digest really what this means i i assume you have to consult with the district because it impacts all of our our potential revenue so obviously we're gonna need to understand what the possible impact is

047on on the school district i mean obviously you know it sounds like it's done you know some great things for a community and i think you know we all feel supportive of that but we also want to make sure that we protect our district as much as possible too and understand really what potential risks uh this this uh you know might entail now you said you needed 75 of the the the taxing entities to have some kind of resolution is that correct that's correct and and how many are there all together i heard you list three the city esp and ourselves are there are there more yes there are um your pack so there are one two three four five six seven eight nine taxing districts but it's by that 75 percent is not of

048taxing districts but of your permanent rate levy so the city itself the school district and the esd's permanent rate levies equal that 75 threshold so so and then the rest form the remaining 25 that's correct and and how much is assigned to the school district in and of itself um i can get that for you yeah why don't you see if you have another question and i'll i'll find that for you well yeah that's fine i don't know if we have to answer everything today either i just think okay probably come back at some point and really have an understanding uh adrian you have a question um yes so uh well number one if you do find like an urban renewal agency funding primer that you could send us that would be much appreciated i

049do know state school funding is a horribly complicated thing but of the non-school fund supported taxing districts what happens to their funds if this passes of the non-taxing districts yeah the taxing districts that aren't supported by the state school fund right so they continue receiving their taxes from the city as a whole in the urban renewal area they can continue receiving their taxes off what was called the frozen base and so that was the assessed value at the time the urban renewal area was created and they will not get the taxes off the increased assessed value within this district until it ends in fiscal year in 2040. so that's the city itself too okay and that that's how every renewal works i do have an urban renewal 101 primer uh presentation that i could give

050in a work in a work session or i can send you links to some videos that we have done so um you guys can get back to me on what will work best for you in terms of just the basic how does urban renewal work yeah if you would like to send us the links at least for now that'll give us a place to get started like i said it's a it's a lot to take in if you don't have familiarity with some of these things so um and we'll probably ask for a report from from the admin folks too as to what what they what they evaluate in terms of how this might impact us the other thing i might do if it would help you is i worked with some school districts in

051the uh portland metropolitan area where their superintendents know and understand urban renewal really well and the impacts and i have just done projects with two of them and if you wanted to ask you know someone who wasn't the consultant or the city but someone who's actually a school district some questions directly um you know if the superintendent would like to do that or someone on the board i'm sure i i there's two districts i've worked with i'm sure someone from those districts would be glad to help you understand how they evaluated the proposals and what they saw as impacts elaine do you have anybody that's more rural than portland who understand uh so newberg is rural right newberg is not um so one of them is newberg the other um was tigered but tiger is

052maybe a little more yeah but i will i will think of whether or not i have any superintendents elsewhere no worries right now i just wanted to point out i think arnie had something to to add i i'll i can try to make it a little simpler back in the time when i was a principal we went to equalization with the state school fund because there were a whole lot of school districts that had very high property values so they got a lot of property taxes and then there were people like us that were kind of at the lower end and there were some that were smaller than us there are three districts in the state they get so much property tax they get no money from the state because their property tax exceeds what

053you would get anyway so once we went to equalization things like this for school districts became less of a problem because the money we don't get we get we get back because when the when the county assessor figures out how much money the school district's going to get from the property tax rate they subtract that from what you do from the state so whatever you we get for property tax that comes away from the money the state has to give us to equalize so if we get less from this we'll get more from the state because everybody's going to get the same per critical cost and that portion that we're not getting from the urban renewal district will come back in this in the form of money directly from the state from the state fund

054so it is a it is a lot more complicated than that but in simple terms if we don't get it in property tax we get it from the state and so when it comes to things like the urban renewal district um they can take some extra monies that can go into urban renewal things and it won't affect the total amount we have per pupil to spend in coo space schools so it's a interesting thing but it was all because of all of the disparities around the state from the values that the land had that was really spent paying all the money for schools i mean it used to be it paid 70 percent of the money that schools got came from the local property taxes and 30 from the state and once all five and

055all those deals passed in the 90s it switched around completely and now 60 or so 70 comes from the state and 30 comes from property taxes so in that whole mix of things these urban renewal districts when it came to school districts and esds were less important than they had ever been before uh when it was actually the money we were getting was really property tax paying everything so that's the easiest way i can explain it um but school funding is really school funding is very complex and i actually uh have spent too much time on that myself does that make sense candace to you because you get a check from the county which is our property tax rate and then you get a check from the state right we do and i and i

056guess that's why it's so important to me to understand why there is property taxes that's being reduced or or how that money has to come from somewhere so which entity is is going to be less and which one is going to be more and my question for that when i asked ode the response i got was a little bit different than what what i'm hearing here so but it could it could be the way i phrase in question so i just really want to be sure that i'm understanding i i know where you're getting the 3.3 million i understand the 10 years but i just really want to understand if one is going to make up the other and that's not the way it's necessarily sounding to me but you know again it could be

057who who i'm who i'm talking to and how i'm asking my questions so i i just want to be sure that i'm i'm educated on it and there's so many parts of education funding that yes i agree james did you have a question and thank you candice i'm curious what did ode tell you uh well ode told me that um it's not necessarily the dollar amount in property taxes that we receive per se they go through a department of revenue and uh one other entity to find out what our property tax collection should have been and that's what they deduct from the state school fund not what we necessarily received because what we receive is current year and prior year taxes but what they they deduct from the state school fund is what we should

058have received so if what we should have received is 7 million but we only get the 6.75 because that's what is being reduced i just want to be sure that i'm understanding that correctly thank you yeah i think i think candace we we would like to understand that as well and and feel like we have a clear and sure answer about how this is going to impact us so i i certainly appreciate that um so i i think maybe we can hold this off for today um and move on to the other items i appreciate you all coming and presenting this and uh and hopefully we can come of to a like mind um and then i think as the board i assume we would like to hear uh from the district administration uh about

059their research and and get an understanding in terms of that and certainly i think candace and brian if you could have discussions uh with elaine and roger to try to make sure we're on the same page with their understanding that i i would think that would be helpful for the board any other thoughts from the board before we move on all right yeah this is kevin i had one question on the property tax percentage on the other 25 percent has the city got any feedback from them at all or approached them in this way in any or is it just a school right now elaine i can take that we sent letters to every each of the taxing districts we are set to make a presentation before the county uh later this month and we'll

060be meeting again with um esd i believe early next month but we've gotten no other responses from any of the other taxing districts okay thank you very much roger okay if there's nothing else i probably move on to the next agenda item thank you all for the discussion thank you so we'll go ahead and move on to the building and staff presentations and i guess uh we'll ask uh jacob thompson to give us a wrap-up hopefully this is working um i wanted to start they want to move the mic just a little bit closer yeah quite a bit closer that works i think that should do it yeah okay okay um i wanted to start by saying thank you to the school board for welcoming me and providing me with such a wonderful opportunity um

061and then mhs students are excited to wrap up the year with a good last two days and are looking forward to the summer and the possibilities that the next school year will bring i didn't bring a lot of notes with me this time but everything's kind of like it either is winding there it has winded down um asb released their final video assembly and inducted their newest members nhs to be finished their new member selection process and we'll induct them later this fall the yearbook is coming close to being done which is exciting i can't wait for it to be final have it in my hand so that will be released this fall um in my tracks definition which is exciting other than that i think i think just the students are ready to be

062done [Laughter] and you are done right yeah thank you for being our liaison between the ivory tower there's the school board and kind of the the boots on the ground kind of uh aspect of things it's uh it's it's very helpful i've enjoyed it thank you very much thank you jacob we'll move on next to our highlighted department which is i.t and maintenance kevin do you want me to go first sure that'd be fine okay well good evening uh i think you've got a spreadsheet there and i just wanted to take a couple minutes and illustrate uh the past year's projects and then also uh the next budget cycles project so if you can see under 2021 does everybody have that there's anybody i think we do or at least in the room so you

063know uh the last few years we've been a project rich environment and we base our priorities on building envelopes and and systems such as mechanical hvac and electrical and it's uh we've we've slowly whittled uh that project rich environment down with the passage of the bond and the new schools and improvements on madison but we've been we've been moving right along with other projects that you can see here and that's what we continue to do during each budget cycle i come up with a priority list based on on building envelopes and those systems and i propose those budgets and then it processes through the budget committee and the school board and we've been very fortunate to be able to take care of a lot of these things um you know this year alone with the

064the basic things that are that are not highlighted are those things that continue from year to year but if you look at the the highlighted items for 2021 and then over to 2122 you can see that we continue to get some pretty major projects accomplished we had mhs track storm drainage repair that we took care of we were able to repair exterior pirate hall and paint and then move into the interior and repair walls and take care of that facility and even now we're taking care of the upper windows at the main gym at the high school we completed a band roof replacement in the neighborhood of 175 000. those costs that are associated with those projects are are mine numbers that i budgeted uh for the project sometimes the bids come in a little

065bit lower but uh you know those bids will come up with uh some unforeseen things through the change order process so i just wanted to take a couple minutes and illustrate what we have accomplished and continue to do every year even though that we still have these major projects going on i guess at this point i would just ask if you had any questions or and they the the budget was a little bit uh we we were a little bit conservative on the amount we wanted to to take on this next year considering our budget challenges so there's a little bit less going on there um asphalt repair sunshine or sunset track repair and paint wood shop paint we are going to tackle the the sussex north stadium roof it is in need of replacement

066there are some soft spots on it and so we'll we'll have that taken care of this next year the asphalt repair we have out here at our facilities maintenance complex the sunset track repair and paint uh we'll take care of that and it'll uh be a serviceable track painted so they can have meats out there [Music] so that's just basically what what i wanted to show you and i guess i just opened it up for questions now if you had any candice do you have a question it looks like your hand might be up that's an old hand up no sorry um do you anticipate any changes uh in terms of maintenance given that we're having these newer buildings coming online i mean do you have some things that you think we're gonna end up

067having to shift uh as these new buildings are are on us well i look at square footages and you know we're in the neighborhood of 50 000 square feet and both of our new schools a little bit less than that when you consider net square footage and then you compare that to the the current square footages of the buildings that we're leaving or vacated like blossom gulch and we're going to be able to take care of those with the the same custodial staff that we have now and we look at you know custodial productivity based on on square footage and production rate and so when we compare those square footages i think we're going to be fine all right did that answer your question okay yeah i did thank you but uh i think when

068you take a look at there has just been some considerable work taking place in this district outside of bondscope so uh you know we go through uh construction procurement methods and we go through the bid process and uh we project manage all of these so any more questions on that i didn't want to take too much of your time but i did want to i illustrate what we've what we've done and tackled and what we're going to do so thank you appreciate it you're welcome well i guess uh we're done there i'll start with it i check the technology department i'm going to go ahead and present my screen here and hopefully not take a bunch of our time up so um can everybody see my slide okay yes looks good perfect okay so obviously

069covet happened and as an entire district and country we've had to adapt um things changed one of the things that we had to do obviously was a mass deploy of chromebooks and that was no small feat and we have a great district and a great team of people here and we made it work um even though we weren't really ready for it um and we're hoping by uh this next fall we're gonna have things a little more fine-tuned and now that we have uh enough chromebooks for a one-to-one in the district um i think moving forward we're going to have a better grasp and handle on that um with that we had to improve and add new services uh to um better handle some of this and land school air was a product that we

070uh had been we've been using land school for a very long time and that had to be moved to a different product glam school air and we're still kind of you know developing that and pushing that out and more uh more uh teachers are getting to use that that product allows them no matter where the chromebooks at to be able to to remotely see their screens and be able to manage their screens and push stuff to their chromebooks whether they're in class or across the globe it doesn't matter where they're at with this we increased our protection to the district using a barracuda total protection um because ransomware is on the rise and even more so at targets during this coded pandemic and so we've increased a lot of our protections and services and added

071that on rolling out more laptops and replacements to staff and getting them mobile and getting them upgraded was a big focus we had to expand our civic compliant filtering from on-site to off-site as well and so we've uh used uh several different products and one of the products that's off-site is bark and it's been a pretty good product so far it does more than just filtering um demand on our district internet connection was uh stressed quite a bit and we we already had a pretty decent internet connection and fault tolerance but we did with simply fiber going in the area we added zipli fiber as another connection so we now have um actually four internet connections in our district and we load balance and fault it's fault tolerance so vfn had some issues just recently

072and the district really didn't know anything was going on might have been a little speed bump here or there but having that saved us from being down for an entire day um we extended our wireless cubby coverage uh district wide and tried to get it anywhere we could and then also deployed uh mobile hot spots another part of our our district and our department is trying to get to the classrooms um the same across the district uniform everybody having the same technology uh and equal and playing field and new lighting touch screen interactive displays we've had you know here there just a few of them but with our new buildings eastside's the first one to have one on all the classrooms um and we're getting pretty good positive reviews from them we were able to

073get money to purchase 41 for the high school and those will be deployed um you know hopefully soon we'll see how we can logistically get that done we're hoping to get those deployed i'm 18 of course will be in the marshfield junior high and then we're working to get sunset and miller coma taken care of finding um funding for those as well our phone system even though it seems like it's new it's from 2014 when we migrated to a voip phone system and uh it's starting to age a little bit and we're phasing out what they call the 5300 series phones with the 6900 series phones um kind of shifting those around what the new phones will give us is a lot more flexibility and not have to be dependent on a controller that controls

074them here in the district they will be cloud capable phones and allows for a lot more flexibility moving forward so that's a project we're kind of working through um obviously the moves kept us very busy moving uh you know the junior high into the blossom for temporary and now we're gonna be moving them to the junior high moving madison to blossom um our e-rate funding has also committed um 450 000 or a little more than that over the next five years funding is going up to 85 or up to 85 percent um it was about 70 percent at the last funding cycle this money is earmarked or specifically can only be used for network type stuff certain it's very specific but um our backbone infrastructure will get some updates wireless access points cabling and fiber

075and such um is all funded we've do all those through a rate funding um under security and surveillance milo coma school did finally get their um paging aircom bell system upgraded that was well over probably 30 years old it was well past its prime and we were using parts left over from harding to keep it running so they do have complete campus coverage and the same system that esight has the same system marshfield has um the goal is to get sunset replaced this summer madison will have the same system so as a district and whole we will all be on the telecenter u for a complete unified communication system um or for that um part of the security camera systems and such that uh we will you know continue replacing and adding cameras at all

076our sites the map on this screen here kind of gives you an indication this is just floor one of east side all the little blue and green dots going across the screen here are cameras and our goal is to make sure that we have good coverage all interior uh exterior you know entrances and exits and um the junior high will be no exception to that as well it will be similar and we are doing that to marshfield sunset milacoma as well this screenshot here shows the kind of cameras we're deploying districtwide uh it's one camera it saves us a lot of money because their fisheye cameras they have a weird kind of native view over there on the left side of the screen but that camera can then send out multiple views and so we're

077able to cover an entire area and get some good coverage with one camera one license one cable and so it saves the district a lot of money um normally you'd have to have you know three four or five cameras in one location just to cover an area um and just quickly over just kind of give you an overview of our district when our it department we manage a lot of computers and a lot of servers lots of switches access points phones ip cameras so we we do we have a growing growing amount of stuff that we manage we are now 10 gigabits to all of our sites which is huge we don't have any bottlenecks between our sites everybody connects to the all the schools connected the district office through these 10 gig connections and

078they are capable of 40 gigabits if needed we're upgrading our um internal connections between our main distribution frames and intermediate distribution frames they're currently gigabit and some of them are already been migrated to 10 gig um and then of course we'll be deploying more access points um this summer and adding more uh security cameras um the chromebooks obviously have increased well over 705 750 from last year and like i said that does give us now one-to-one computing so every every student in our district is capable of having a chromebook and we're making use of our old old computers converting them to cloud ready which is basically chrome os and we take a lot of donated machines that we get from various places and still use them on site and our our goal is to get

079a lot of the staff converted over to what we call premium chromebooks or plus plus or premium chromebooks there are a lot nicer chromebooks and it's uh it's making it really easy to deploy and the the nicer ones have uh been pretty positive the people that have tried them so far um so with that does anyone have any questions i have one um how are we doing with uh with the chromebook returns this year chromebook returns i i believe um most of the schools are handling the the chromebook returns uh i i really don't know how that's being handled it's a slightly different than what we're planning to do in the future in the fall um so the high school uh library is doing the returns and i believe it's uh they're uh leaving letting

080the kids keep the chromebooks at the high school unless they are no longer enrolled in the district or they're leaving or they you know are senior but there there is going to be a process um and it will be you know trying to be uniform across the district about the check-in checkout process the the uh kind of like i said when we rolled them out uh we didn't have them in a we had them in an asset management program that was never intended for checking them in and out and we have um a library automation system that has something called resource manager which is only at the high school right now that is intended for checking and checking out chromebooks and so we will be using that software in the future to streamline the process

081and look forward to getting getting that in place thank you any other questions for kevin all right well thank you kevin appreciate the presentation and all your hard work you probably will never have a year like you had this last year so i hope none of us do thank you all right let's go ahead and move on to osa osea business with terry jones thank you good evening board attendance administration and listeners chapter 33 congratulates and thanks everyone who supported coos bay public schools efforts to educate our students this year thank you to james and dustin for your service on the board and to our retirees for their service recently our chapter held their annual board elections and our new board is as follows president val island vice president jenny nielsen secretary terry jones treasurer

082barb greene and hospitality shelly fuller a special thank you to outgoing and outstanding sherry phillips and d edwards for their hard work this past year appreciation also goes out to val and jenny for a busy year of mou's compromises and safety concerns chapter 33 welcomes our new field rep dr peter campbell and thanks steve sears for keeping us afloat during a lengthy hiring process we offer special congratulations to one of our former board members anita mckaney who works with katherine hampton in the marshfield high school library she recently received her master's degree in library sciences way to go anita i'm also going to share personal thanks to my co-workers who covered my assignments when i had virtual conferences and union obligations for my principal eli ashton who covered my screening duties to jen shaw who

083would cover my book groups and check out to our custodians who are always willing to walk a student down the hall or pick up a cohort and escort them to the bus and to drew jones for his recording expertise and equipment so that i could read stories online to our students it took a village a dozen carts and a rainproof barbecue cover to run my library this year i had a fabulous village lastly i want to acknowledge the efforts of all classified staff in what has been a challenging and uncertain time if you were a classified worker during the past 15 months you have probably taken on assignments that you had never imagined maybe you helped deliver meals made masks that cost for your co-workers disinfected everything all the time kept half your trunk supplied

084with quarantine work and or turned your dining room into a home office you could fix the student's mask in under five seconds learn google everything and where the mic is um in your new monday through thursday schedule you were required to be at school before teachers arrived and you didn't always clock out until after they were gone in order to make your weekly hours conform you were occasionally asked to take our lunches stay longer or leave sooner away from school you kept as isolated as possible because of your higher risk exposure and at some point you wondered if the powers that you really believe that you can educate comfort or share a conversation with a student from six feet away chapter 33 thanks the school district for considerations given that as we were reminded they

085were not required to and i also thank each classified for considerations given that they as well may not have been required to give together we educated our students and even under difficult situations what a great job we have see you next year thank you terry all right anything for turning guys all right the next uh uh business item is uh cbea business uh with becky crane afternoon evening good evening hello good evening um first i wanted to say congratulations to jacob uh for graduating um most impressive that you are still holding on to your duty and and in attendance tonight um so good luck and all you do um wanted to welcome um arnie and diane i don't know i saw arnie um don't know if diane's in attendance but um welcome i look forward

086to working with you both um arnie once again and diane um was a parent in my classroom so i guess that's another again um james and dusty um thank you for your service um i'm gonna try not to talk too fast i was told i have a limited amount of time and i have a lot of things to share so um i hope i can get it out with um racing um uh we obviously um are working on negotiations with the district and we plan to share our second proposal tomorrow night at 4 30 in the community room so look forward to seeing some of you there um wanted to announce we had a couple scholarships we were able to give a couple scholarships unfortunately we were a little late for the marshfield ceremony um

087we didn't have them um processed yet but we gave two 750 dollar scholarships from cbea this year the first was to dylan boyce child of madison um child of madison teacher michelle boyce and second was jack hemphill a child of jenna hemphill who's an east side online teacher so congratulations to both of them and good luck to you um i wanted to mention that adrian and brian it was a pleasure to watch you present at graduation it was lovely job well done thank you um i noticed in your packet tonight that you had um a document from the educator empowerment academy that has come to visit the board a couple times this year however um they wanted to send a message that um that was planned before they made uh another plan to meet with

088brian on wednesday so um they're going to meet with brian before they meet with the board um they do um they basically they they've come up with a mission statement they're ready to share that with with brian and the board obviously since it was the document was given to you you you see that but i'd like to read it um just so it's shared um i think it's so it's um in you know its first draft form but um that the diversity equity and inclusion committee um was just newly put together this year and the mission that they have is to promote inclusion and equity through ensuring fairness inequality elimination of discrimination celebration of strengths of our multicultural community and respect for our diversity so um it's just getting off the ground that committee but

089they've uh so far they've invited all members of goose bay schools all all staff members and board members at one point to invite community members as well as students um so uh we'll be talking more about that soon shelby if you would would not mind um presenting i'm going to turn my video off at this point um shelby is going to show um that cbea has a newly drafted website that is connected to the crew space school district webpage and on there we wanted to kick it off with some announcements of our retirees are on there um and brian brian mentioned that to our retirees as he um gave him them the planters that we have a plan to um add some color to those planters hopefully and we'll be in contact with our retirees

090here there there to offer uh to purchase flowers for them um for those planter boxes as well as a gift certificate of their choice so i'll be in touch with those people and of course congratulations um to all of those people another group of members that we would like to acknowledge tonight is um from on the other end of the spectrum um people that have just oh actually i'm sorry i wanted to mention that and if you could pull that down shelby i wanted to share that um go down a little bit i wanted to share um the pictures of kim banta um that's far enough um and kim is getting got a planter box uh her husband was given her planter box tonight and we are obviously going to present her with with flowers

091to go in that box for jack to keep alive but in her memory we're also going to donate to the madison school book room in her name um those pictures uh just love um kim was our bargaining chairperson three years ago we're just getting back to the bargaining table now the same shirt she wore there with adrian and brian was made into a teddy bear for her grandbaby so okay the other group that i wanted to acknowledge tonight are uh probationary graduates uh our members as they're hired they're put on probation for three years um according to our contract and we have members that are graduating from that three-year probationary period so we just like to acknowledge the congratulations um these are not the people that are on your screen but that's okay they're not

092they're actually not listed on the website the 13 probationary graduates are going to get um a 10 coffee card of their choice so i will be in touch with them through email tomorrow so they can choose their their destination but i'd like to just name them now andrea baugh erica holman megan humphrey elizabeth wyatt jim marie frangopoulos jessica jordan greg peterson cody bergreen erica miller andrew price galen adamson kevin gallery low and lee jensen have all made it um are finishing up their third year so congratulations um and we're glad you stuck it out and are staying in goose bay schools with us the last set of names i'd like to mention are the ones that are mentioned here and um for going the extra mile uh this year generally during teacher appreciation week um

093first week of may we have a celebration for teachers week but we weren't really able to gather at this point so instead we took nominations for going the extra mile um people were we sent an email out and asked members to let us know if they wanted to nominate their co-workers for such an award and um we are just going to announce them here tonight as well as keep them on our website so i'll be sharing out the link to our website through email tomorrow i'm not going to read all of them because they will get lengthy but i would like to read a couple highlights from each of the awards because they were all nominated for various reasons um so linda brown also a retiree was nominated she's a sixth grade teacher at sunset

094she impressed the person that nominated her because regularly she does hands-on projects with her students to connect them to nature environment and real-life world experiences being a student in mrs brown's class is like taking a trip around the world she reaches out to parents regularly and partners with them well she's the first to arrive at work and the last to leave and she makes this member laugh every day um the next one i wanted to mention is jenna hemphill she was nominated anonymously she is a second grade teacher um teaching online this year although i believe she has more than just second grade i think she took um all grade levels um her nomination read in order to meet the needs of all of her students and their families she works the hours that families

095are available by being flexible and working when families get off work all of her students get the one-on-one attention they need her students have shown huge growth this year when a student reaches their goal jenna buys them some sort of reward or treat with her own money she often goes out of her way on her time off to deliver those treats or needed school supplies to her students and their families when families cannot make it to the school she will even deliver items to their homes or work and the pla in the past she's also personally helped um lesson plan this member when she was new the third person i would like to mention is amelia ed and amelia came with quite a list of um appreciative appreciated characteristics so this is the one that

096i really have to condense um amelia has been a driven teacher and person in general but this year she's driven to the moon and back she's taken on the new role of intervention specialists at eastside and created something new something grand something that truly makes a difference she's a culture within our school prioritizes reading not just for the sake of classroom and personal development schedules but because they're moody to help kids be strong readers she knows from research just how important it is for kids financial skills for reading by the end of first grade and she is thriving force within our school to help make that happen emilia does her job school and she does well and she also does her job outside of school she's known i'm gonna paraphrase but she's known for um

097emails at three in the morning um and so on she is a uh typically plus hours m in weekend to make sure she's right for a success successful week amelia is one of the most well-read teachers i've worked with also amelia is a strong advocate for our instructional assistants and again i'm paraphrasing passion that is front and center she shares her joy which you can hear all the way down the hall when kids have met their goals and she doubles down when kids are not making progress to find out why she also sat down with wholesale and make sure we are aware with what we're doing and that it makes a difference thank you amelia um i got a couple nominations at tacoma school parkhurst emily is at a coma and high school her nominated

098um with this message she has gone above and beyond this year navigating around the pandemic not only is she available but this year she has really emphasized and shared material regarding our self-care even if stressed her calm demeanor and knowledge has been a blessing i don't know how she does all that i have gratefully appreciated her this year another nomination from melakoma is our counts of the counselor um miss devin davis devin davis touched the one of our students for conferences students were asked to reflect on something they learned and how it has helped them most of my students wrote about this topic she covers are just what our students and teachers need she is able to explicitly teach them how to navigate through life setting boundaries using self-care and understanding difference many of our

099students were alone cdl and construction has helped them grow and cope with their feelings another one from melacoma jackie gamble has spent countless countless hours working on a corner at melacoma she has upgraded the water feature and pond in honor of um karen ashcraft who passed a few years back she has been planting new flowers and redesigning paths so students know where they can walk she's even brought her family members in to help on the weekend her vision um of how this space can be used is amazing and will be so meaningful to our students much appreciate all courtyard through the windows and it's usually full of wheats three more and um i'm trying to get through them without talking too fast um okay we have a nomination for nicole alts and also sir stewart

100both from side uh nicole altitude stewart um for all the support they have given are in-person students during their online teacher time in the afternoon so they're both online teachers but they help with the the in-person hybrid students as well they have taught numerous intervention groups at the k2 level and guided reading groups for students that were outliers in their classroom in the afternoon so they took the extra time to help the in-person students last nomination i have for the extra mile award goes to molly gibson all year i've watched molly use technology in the classroom she is a master she develops slides and activities to make learning more exciting and clear she puts in countless hours researching new activities and adapting them to her class she willingly shares the fruits of her labor and

101helps me without hesitation she makes herself available to help with tech to anyone who may need it which has been vitally important as we all started in ingenuity this year she tackles the setup of our edge annuity class each quarter and shares it with me and the other online staff members i have found having her as a co-worker and team member extremely valuable to the function of my class that is the end of my extra mile awards um i did notice that i have one missing from our website um but as i mentioned our website's just getting that it's there and hopefully have a change to it before people see it um all i have left is um i think we're ready for summer i think we're all tired um but we made it and

102um i'm proud of coos bay schools and i thank you all for your support all right thank you becky thanks peggy all right let's move on to the next area of business which is a public input we have several folks signed up for public input so for those in the public interested if you want to get public input please email or call the board secretary uh those signed up will be given to him access code speakers may offer objective criticism of school operations and programs but the board will not hear personal complaints directed at school personnel or against any person connect with the school system um given the amount of folks that we have that might want to talk uh i estimate we probably have about three minutes per person so i would ask you

103guys to try to be brief or at least get to the main points that you might have and we'll start it looks like with tonya patterson thank you um so i understand that this year in order to facilitate learning during these unknown times we had to use some online programs which were ingenuity and accelerate my question is is do these programs have a place in the classroom next year also will the school district continue to employ these programs as the main teaching tool for our kids while i know there is a place for technology i'm wondering if kids will continue sit in a classroom on a chromebook missing out on the interaction and creativity that comes from teachers using their own lesson plans and skills to teach our children um i crossed a quote today

104that said today it is clear that nothing can substitute for collaboration between teachers whose function is not to apply ready-made technologies or pre-prepared didactics but to fully assume their role as knowledgeable enablers i stand by our teachers and school district and i think they do a great job and i would like to see or i'm hoping to see some teaching back to pre-print pandemic tv team also i question if parents will be allowed back in the classroom i would like to see how my child is being taught next year want to observe what teaching formats are being used going forward and how the teachers are teaching next year after we hopefully go back to full school thank you i just wanted to start off by saying thank you to brian trendel uh for responding to

105the letter that i sent this last friday um there was a collaboration around 14 parents that just had questions and concerns and as a parent this is just kind of my my input right now um with approaching the 70 herd immunity for the state of oregon and the 65 for truth county um my husband and i were requesting that the school district make a plan for masculist and full day school in the fall uh we're still planning if we're still planning on masks especially when coos county has routinely been dropping in the number of covet cases and we just we're wondering if we can have a plan to open that direction since our metrics are showing that currently um so teachers and families can be prepared and then you know just as a concerned parent

106my kids have gone through this last year and a half as well as other families and the staff and administrators um through all these different policies and i just our goal is to keep our kids in tuesday full-time but ultimately our kids are asking us to home school if they have to go to school wearing masks full day so um like i said i just i want to say thank you for you guys i'd love to continue communication and transparency and also when are you guys going to be able to update the parents in a public forum with um the questions that we presented this last friday thank you thank you uh convert appreciate that uh next looks like we have a connie a shrink connie are you there next on the list is uh

107tammy uh the chaser how about andrea calden good evening you can hear me good my name is andrea qualman i have a third grade daughter who is a tag student in melakoma and i recently turned five-year-old son tanner who will be a kindergartner at eastside in the fall many of you may know me as the tall volunteer assistant coach for the marshfield girls basketball team i've been an active school and pta volunteer since my daughter began kindergarten as an involved parent not being allowed to set foot in my child's school has been difficult i am used to knowing everything that's going on since i do not use facebook i have found that listening to the school board meetings was the easiest way to stay informed two school calendars both a hybrid and a full day

108option were approved by the school board way back on april 26th why have those calendars not yet been posted to the district's website when should we expect to know what the official plan is for next year parents have been forced to be extremely adaptable this year having as much time to plan for the fall would be ideal can we please find a way to get volunteers back into our schools in a year that our teachers and administrators needed our support the most i was unable to help them in the way that i've grown accustomed to my sources tell me that there's an average four-year gap from top to bottom in any given classroom that number seems both excessive and unnecessary i would speculate the pandemic has widened this gap currently ieps are created for kids

109that are behind will the kids who are behind be caught up or held back how does the district plan to accomplish this task subjects like science and social studies weren't introduced until january is there a plan to make up for those lost opportunities or simply move ahead in the current curriculum my daughter was understimulated by being in school for only two hours and 45 minutes a day she could have easily completed her weekly packet of homework in one day if it had been required that being said how can the school district best support tag students i would like to propose that we implement advanced learning plans or alps for tag kids i know that alps have been successfully utilized in other states i feel that creating alps for the tagged kids would help to continue

110to push them instead of potentially being held back by their classmates i have the support of both teachers and administrators alike i have been working on this proposal since before the pandemic started i have spoken to various members of the district but have yet to receive support at that level fingers crossed that we are over the hump in regards to pandemic having survived what i can only hope is the largest challenge of my lifetime i aspire that the school district can be progressive and proactive instead of passive and reactive to what the future holds for my children's education thank you for your time thank you andrea i appreciate that uh next uh we have heather mclean right uh then uh looks like shawna mahappy would be next hi thank you can you hear me we

111can shaman okay great um i called in last month so you probably remember i've four boys in the district three at three of schools so i just wanted to follow up regarding um my comments last month looking forward to the full day i know brian has announced that he was gonna jump on the full day so we're looking forward to that that's exciting um but basically let me see here i'm just looking at my notes i'm going to try to skip through and be quick um we could have opened and been compliant and adopted the three foot rule um after spring break and we chose not to also a month ago if not a little longer ode and oha announced we can take advantage of removing maps outdoor for our students during outdoor activities our

112school district chose not to take advantage of the opportunity as well um what i did hear though i did get a text through the schools that they are going to allow math lists for the fun outdoor activities the last couple days which yay thank you guys um but why the delay i spoke with whose health and wellness today their public information officer interprets the new guidelines for school would be back to normal this fall assuming of course that we're on track to be in state standards and in compliance um my question is when we're given the opportunity to be open full day and with no math will the coos based school district jump on that opportunity because historically we haven't shown to be very aggressive um or taking opportunities so i want to reiterate what

113andrea says i'm looking for some proactive um actions from our school board that would definitely support our students and i think they need to be supported first another question comes up from last month brian answered that we couldn't open full day it wouldn't have been equitable for the whole district because the junior high couldn't be expected to have added electives so i'm just questioning could you answer why the teachers couldn't have been expected to teach electives we loved our electives this would have been for seventh graders at malacoma i'm assuming because eighth graders are at marshfield right now so would the seventh grade teachers not be expected to or prepared to add those because they're in a new building the electives we had before were human bodies film lit keyboarding fun with words for an

114example they call them surveys and they taught them out of their own classrooms so i guess i just wanted to follow up um i'm just looking forward to next year i know we're very prepared for hybrid and just in case but i'm hoping we're prepared for full day opportunity i fully expect all administration and the school board to be prepared this fall to implement and hopefully we can be equitable for all students by being prepared to be fully open thank you right thank you again for your comments uh shawna appreciate that okay that's the end of our public input uh sign ups so um they got the most public comments i have ever had at one meeting so that that's great to see how involved people are really excited about maybe moving back to some

115kind of neurology okay uh let's see let's go ahead and move on to our district staff presentations i will start with super head brian sure thanks david and i would like to uh attempt to answer some of the questions that were in the letter presented to me friday evening and i certainly don't have all the answers and that's truly not because i'm trying to hide any answers from anybody it's truly because i don't have all the answers uh we are a public school district in the state of oregon and we are governed by the oregon department of education any requirements established by ode must be followed ode is currently working on the list of requirements for opening next fall in person full-time i know we're all anxious to move down that road and you could

116count me as as the engineer that train i'm ready for full-time in-person instruction the initial draft of the requirements for us to use for planning purposes will be released june 25th the final ready school safe learner guidance will be released july 22nd you will hear from me both of those times uh in response to both of those informational releases from the oregon department of ed i'm very hopeful that on june 25th i will see things on that list that are not going to restrict us from being able to have full-time in-person instruction i don't anticipate that all the information i'm hearing is that ode is very much pushing for full-time in person but they need to nail down some of the logistics around it by following the requirements established we ensure funding from ode as

117well as short-term federal funds we have to produce blueprints showing how we are following the requirements have them reviewed by the local public health authority and then posted in order to receive much of that funding pace who is our liability insurance company has stated that our best liability coverage is to follow the requirements established by the department of education good space school district calendar committee worked very hard to establish and then the school board approved a calendar for a full school day for everyone which is nearly identical to our pre-covet calendar from two years ago we fully intend to have full day school we need to make sure that the requirements uh are determined and and for us to determine how we will fulfill those requirements and again those should be out june 25th should

118be a short list i'm told it shouldn't be a forty page document like the ready school safewinder currently is uh when we get those i will quickly go through them i'm sure they will support our efforts to have all of our kids in school full-time next year some of the things that they will put on that list will be district choice some of them as well some of them will be hard fast requirements speaking to the social distancing and the mask requests and the guidelines whatever ode puts out as a requirement we must follow it appears that as we approach that 70 percent for the state and 65 percent for our own county that mass requirements will change we're very hopeful for that vaccines are new and ever-changing at this time we have not seen

119anything around requiring vaccines or how they will impact face coverings in the classroom i look forward to seeing any information from ode in that area so that we can adequately plan adequately plan there as well what we do know is that by current government order that if you are to allow anybody indoors and i'm speaking specifically now to our osa and our sports venues if we're to allow anybody indoors to not wear a mask we have to by law have a mechanism or a system in place for checking vaccine cards at first when when this came out and we were just starting our indoor sports seasons we chose the path of everybody's going to continue to wear masking doors because we weren't ready and prepared with a system in place to check those vaccination cards

120since then we've developed a system at the door where we ask for vaccination cards they're presented folks are giving them a little wristband to wear and then they can sit anywhere they want they can remove their mask at the indoor venue uh unfortunately that's created a little bit of hardship for those that have chosen not to be vaccinated because i i totally understand the feeling that maybe we're giving priority to people that are vaccinated but i assure you that we're simply following the law that has been passed down to us and the osa guidance in that situation i don't know what's going to happen as we reach 70 percent and 65 in our county i would imagine that rules will change around mass when those change you'll get the first communication from me around what

121we're doing parent volunteers i can't agree with you more we need you in our schools unfortunately under the current city school safe learning guidance and volunteers are not allowed in the building i anticipate that'll change as well as we get closer to being able to make some local decisions around our school district everything i've read about and talked about with the oregon department of education in the past month has been that some things will be handed to the district to make decisions on some things will be kept at the state level and those requirements like i said those will be published on june 25th i look forward to seeing those so that we can plan and so that we can be proactive in what we offer next year again we're looking forward to offering school

122as quote normal as we can there may be mass mandates there may be things around what we can do with mass and vaccines i don't know but i do know that as a district we are bound by the requirements of the oregon department of ed and if we push outside of those we risk the funding from not only the federal grants that we receive and those are pretty large right now because those are going to allow us to do the things that we want to do around recovery learning and so and somebody asked that question as well what are we going to do about the things that we weren't able to cover as well as we normally do we have a plan for recovery learning in the country school district we're starting with some summer

123activities those summer activities are not required they're available for students in the district but our attack is going to be more around what we do during the school year where we have everybody as a captive audience we have pushed funding into this year's budget from these federal grants to bring our class sizes down to historic low levels so that we can bring our intervention groups down to very low levels because one thing we did learn about this whole thing with our hybrid instructional model was that small groups and intensive instruction with those small groups really pays off and we now have to figure out how to mimic that situation in a full on full school day with 20 students in a classroom rather than 10 or 12. we're also going to have a very robust

124assessment and data program you heard becky crane talk a little bit about amelia ed amelia and at east side took on a role this year where she broke down the data around reading and she helped teachers get kids placed in the proper intervention groups and and spent time planning those intervention strategies with those teachers and that's and that has paid off and we are increasing uh those positions in our district in order to help with what we call recovery learning uh we have this funding for the next three years we're going to use it we're going to keep our class sizes very low and and we're going to work very hard to gain back some of those things that were lost during the last year and a quarter and getting to the to the main

125request from the from the letter the main request is that we get back to full-time classrooms uh there is mention of of not having any coveted guidelines in place i just at this time i can't make a promise that there won't be uh if the oregon department of ed places uh covet guidelines on our classrooms and our schools and they are required by the state we will follow them if they are a choice we will make the best choice for our community and for our kids that's about all i have that i know that i can answer from the questions that we're on the the letter that was sent to me on friday as i get more and more information i know that i will push that information out i know that uh gabe and

126and uh gimmer olette who sent the letter into me uh you know kimber thank you for acknowledging our staff and the great things that they've done this year uh they really have taken a bad situation and done the best they can with it it hasn't been perfect but it has worked and we have gotten to the end of this school year and we've seen growth in our children academically maybe not across the board in every content area but particularly in reading for our k3 kids we've seen tremendous growth and so our staff has done an outstanding job our classified staff has done an outstanding job you heard terry talk about classified staff doing things they've never before been asked to do when you ask folks who aren't used to being in a classroom with kids

127to be leading an intervention group they went above and beyond for our kids and our families went above and beyond this year to help our school district i know it's a tough year andrea i hear you it's been a tough year as a parent of a senior it was a tough year but we got to the end and we got through and we persevered and we did it because we all worked together and i anticipate that we will all work together moving forward as we anxiously anticipate a full day of school next year of course dependent on the things that happen around this virus around this pandemic things are looking really good right now and headed in the right direction but if we've learned anything things change quickly so we have to be prepared that's

128why the two calendars that's why they haven't the two calendars we're still working to to get the uh conference days on there for you to plan around we're working on that very quickly here those will be posted soon on the website so that you can plan your your next year i don't know what else i can say about that other than we're working very closely with our public health authority we're working very closely with the school districts in our region we're banding together to try to offer the best we can for our kids and we hear you as a community and i do want you to recognize also that there's another side to this as well there's a side that is very anxious about taking a mask off and going in a classroom there's a

129there's a group of people who i hear from as well that are really anxious about what our school district is going to do next year or in the near future we fully support full-time online but we also have to fully support every kid and every family in our district we're going to do that and we're going to do it together so i look forward to that i look forward to a quote normal school year and we will do everything we can to make that opportunity as normal as we can for our kids thank you for your input in the letter thank you for your input tonight uh i know there's more questions in that letter and i will work to get you that information as soon as i have that information and i will be

130able to reassure you on those questions i think that's all i want to take on the district want to i don't want to take more time on the district update i did want to talk a little bit about our buildings because they're coming along uh fantastically but i'll take the next opportunity the next board meeting to talk about that the lighthouse charter negotiations committee we are very very close to coming up with an agreement on that charter it's just a matter now of them presenting it to their board and uh bringing us what they have uh so that we can then bring it to our board but we have we have come to a very good uh resolution on that charter agreement as a committee school district attorney as you as you all know mr

131james martin will be leaving us at the end of june we put out a request for proposals for a new school district attorney we had one submitted uh candace went over that with the with the rfp committee uh james levine kevin duzar myself we went through that proposal very thoroughly there were some things in it that we needed to talk about and needed to discuss and we will be coming to the next board meeting with a recommendation for the board on on that as well and the last thing policy update around public charter schools really was a cleanup of of some language but probably the most significant language deals with really who is the last word on decisions made by our public charter schools and we have put into policy that the public charter school

132board is the last word on those decisions and if anybody in those charter schools had a question about a decision made by that charter school board they can then advance it to state board of education our school board will not act as a decision maker for our public charter schools that's the way our charter schools would prefer it that's the way we as a district would prefer so that's it for me uh i'm sure uh those of you that are still on the public input you'll be hearing from me uh as we go along here over the next couple of weeks hopefully after that 25th comes out and those requirements are are in place i'll be able to answer some more of those questions that are that are on your list here so hope i

133was able to answer the ones you know i feel like i could answer what i could at this time but the information i have so thank you again for your time tonight thank you brian any questions from the board right let's move on to business services uh with candace mcgowan hi there i'm gonna fly through this pretty quickly here um our first report is uh the general fund expenditures by object and uh this is the month where we are going to start seeing some uh pretty heavy expenditures as we have a total of four payrolls that we will be doing in the next couple of weeks nothing alarming on here everything is staying pretty equal to where it was last month you will notice that in object 360 which is our charter school payments um

134we did end up passing through a little bit more than was budgeted uh for lighthouse and resource link and that is primarily because of our may estimate that was given to us by ode which increased the per pupil rate slightly so our final payment to those charter schools was increased any questions on this one nope okay we will um oh sorry mine was out of order we'll go to the statement of revenues expenditures and changes in fund balance and as of uh may 31st our general fund had an ending fund balance of just over 10 million which is right where it should be for this time of year uh and capital projects had just under 32 million which is um right where we have predicted it would be for this time of the year as

135we're closing out east side and wrapping up uh significant expenses at the junior high and then going on to uh enrollment this enroll these enrollment figures work within june 2nd and they are actually down 26 students from april um scattered throughout not in any significant grade or building and compared to the first report that we did in october our enrollment numbers are down 57. and this are down 57 from october yes and that's down from how much from the previous year approximately um well this report has what our enrollment was march 4th and it was 3190 so we're looking at what 220. and march 4th was the last enrollment figures that were taking taken before the the pandemic and we had talked about at the budget committee meeting that 170 students was equal to just

136over 1.5 million so so it is a significant number to keep an eye on any additional questions on enrollment and and not that this is about enrollment but just to clarify some of my questions earlier when we were talking to this city um i certainly did not mean to sound like my opinion was it was a good or bad idea i i'm i'm reserving my own opinion i just want to be sure that i understand it yeah i think we all appreciate that because lord knows i don't think i could understand it at least i just wanted to know all sides of what was coming at us and i felt like you had some information coming from ode that we could use um just from what they're saying and so it was kind of a

137but i appreciate you giving us that feedback and letting us know what they said way too much information and a lot of questions that they couldn't answer i mean i don't yeah well i there were a lot of questions but i i also have been around long enough to know that dependent on who you speak to and how you phrase your questions you may get different answers so i just would like to continue doing some some research um to be able to offer you information on how it would affect our budget in 2031. so um if you could just bear with me just a little bit i'll get some more information for you that would be awesome thank you i think this is one of those times where as long as you need i mean

138the right information is better yeah okay well thank you candace you're welcome all right we're on to board items uh first is the board member comments highlights um james you want to start us off um i toured middle school um and i'm sure a lot of us did it or the junior i thank you i was in junior high anyway um it was uh great um again when going to school here and then walking through uh the new building what you say is oh my gosh this looks like a new school um and uh every step we take forward um uh makes learning the kids better every single time and these are huge steps the building looks great um and kudos to all those involved i'd like to say something if it's okay okay go

139ahead kim oh i see [Music] i missed a couple of things i missed the uh graduation on june 10th for our students at resource link and um formally with c2 and that i was sad about that and then i also missed the um walkthrough of the new junior high so i'm glad somebody was able to report on that but i did obviously make it to graduation because i also had a senior graduating and i've already pulled adrian this and becky referred to it as well but that was an amazing speech i absolutely loved it and it poured my heart and i felt the sincerity there and i think this is one of the i've had a lot of kids graduate marshfield but this was one of my favorite graduations and there were so many um

140speeches that resonated with me and then even the honorary degree for blake and people retiring and just what an impact our school district and our staff have made on families so i hats off to all of you adrian thanks for starting the the tears and it was it was nice to learn a little bit more about a fellow board member so great job was i supposed to pass it off to somebody okay oh did you hear oh sorry uh well uh thank you kim i actually got a lot of feedback from people regarding that speech and it's tough because even when they're talking to me about it i'm starting to tear up i'm like well i'm gonna cry in front of the whole town um but yeah i thought graduation went really well um there

141were a lot of people there i've heard a couple comments from from people saying that we should do that every year uh if only we had a dome over the stadium it would probably work out every year but i was really glad the weather held and uh it was it was a great experience so that's all i got for this month thank you thank you adrian uh bryce do you have anything yeah it's uh been a busy part of the year um doing lighthouse negotiations now starting the teacher negotiations um did the tour of the new marshfield junior high that was great a little surreal i was one of those sunset junior high kids that had to come over and do my junior high at harding because of the fire years and years ago um

142so it's uh it was kind of weird not seeing it there but uh great facility um it looks great um really excited about that and then was able to go to the graduation on saturday and i would just echo that too i if if we could predict the weather or have a dome or or something get that in the next bond measure um i think it would be great to have uh the graduation down on the field uh every year greg's not on this meeting is it doesn't get all over the place kevin you have anything sure yeah i went to the destinations academy and the resource link graduation and it went awesome i everyone spoke good and i liked how it was laid out and it was fun to see them i graduated from

143marshall so the environment was a little different and the destination graduation week was like it was awesome i had a great time it was fun to be part of it and then on the second comment i was wondering when do we have a kind of maybe an idea of when um school board members are going to be able to meet up physically for our school board meetings if we had any idea on that one and that was about it thanks thanks kevin you know that is something we could take out but maybe maybe if we want to have a discussion next meeting time we can kind of pick up where we are i'm not sure the preliminary guidance be out by then yes so maybe we'll have maybe we'll have some direction on that too

144but i think we should certainly take a look at that i mean you know i've been doing a couple more meetings this way like dual thing then that works too okay so we might have some flexibility to see how to do that so thank you um i was just gonna say i i was not in graduation but i was wondering it looked like you guys were gonna dodge the raindrops so i was i was glad to see that and boy that junior high is nice it's really nice it's really nice um okay oh i'm supposed to give every reminder the virtual summer conference is coming up i think on that shall be registered enroll we'll send out an email with the updated information and if you could respond back to sarah about which one you

145would like to attend and then we can register you to be able to attend those all right all right everybody then we have board committee updates uh the budget committee i don't know we have a budget that's been approved by the budget committee here is the chair oh yeah go ahead adrian oh well i was voted the chair of the budget committee um big thanks go out to to candace for getting the budget prepared she did a great job of explaining everything and how she's done the the planning for next year and we had got a budget passed so i believe at our data meeting in a couple weeks that will also be our budget hearing which means that meeting is going to last at least an hour so fingers crossed that goes well but

146again thank you candace it was it was a mercifully brief meeting as far as budgets go thank you for the update and then we have the scholarship committee uh uh yeah sure so the 2021 marshfield high school scholarship awards were handed out virtually um there was 339 700 in awards that went out um there was a total total awards from 157 scholarships um were announced um not counting the three ford family foundation and uh chick evans scholarships um seventy five thousand two hundred dollars uh total awards to those who said they were going to swap fifty two thousand dollars um went to uh vote tech awards and uh there was 49 marshfield high school recipients uh 30 of them female 19 male 13 of those were multi-year awards uh seven of those were vote tech

147uh recipients and if you'd like to watch the the virtual awards ceremony it's online you can go to www.marshfieldalumni.org and see it for yourself it's still there available to watch great thank you it's pretty awesome yeah that's that's pretty fun don't try to give away money um and then we have our posix committee update that you can yep that's me so we met may 20th are you guys getting the feedback there oh good i think nope thank you um we met may 20th we went over the following policies um we have first and second readings um the policies up for the first reading jga corporal punishment and complaint policy for school patrons jga this is now an optional policy for the district and the information is found in law the changes were made due to

148the changes surrounding restraint and seclusion in schools and then there's kl updates were made to the table due to other recent policy and ar changes and then the policies and second reading um we are still working on and we've had changes that were submitted and will be reviewed with the policy committee on june 17th so this thursday and any changes made will be presented at our third reading at the june 28 special board meeting are there any questions looks like everybody's good thank you all right um wow is that it did good today guys two and a half hour plus we're all still so awake mr manner two we do have our special board meeting coming up on the 28th that is as the budget hearing and data review and some other sundry things that

149we'll have to do on that meeting so uh everybody have a good evening and i'll call meeting adjourned oh what's the mountain you gotta use it while you can thank you david thanks everyone have a good night see you later you