Coquille School District Board Meeting

001to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. >> Do we need an approval of the agenda for our work? >> I just made one so keep us on track. >> Well, let's move on to school board goals for the school year 2026 2027. Okay. >> So, do we get an approval? >> We don't need an approval. >> It's a one session. We don't need to. It's >> just Why' you put it on there then? >> We're just moving on. >> Good evening everyone. Um I started out with just some recommendations on board goals. This is this is March. This is the March work session. This is when we talk about board goals as far as goals for the superintendent, goals for the district, and then

002goals for the board. That's the format that we did last year. And then also, one of the things we talked about is trying to keep our goals focused and not end up with um 12, 13, 14, 15 or more goals. So, first talking about the superintendent goals and first I want to thank you. didn't get an opportunity to read the comments that all of you made in my evaluation and communication was something that came up over and over. So in that first one providing clear and timely communication for all employees obviously um I did a state of the district uh message at the beginning of the year at the back um the back to school breakfast. Um there's a later presentation that you're going to see during the board meeting that's talking about our budget

003and declining enrollment. Denise and I today will be the 12th time that we have given that message. So definitely shared that with all of our community um not community but all of our um staff within the district. So I I changed that first one to that communication with all employees and again trying to make sure that everybody is informed about not only what's happening in the district from TV calendars to academic calendars to all of those things making sure that we have clear and timely communication with everybody. The second one was something that I also read within comments from board members and my evaluation of making sure that we're doing everything we can to maintain programs and opportunities for kids. I know the board is aware of this, but we are so driven on our

004interd district transfers and what that offers our district and students and families are choosing to come here. The last time I asked Julie, she told me we had 339 families coming in. So that maintaining our programs and opportun for students so that we continue to draw people to Coil. I think that's extremely important. If we lose programs, we're going to lose kids. And then that last one was really a hold over that is important to me and making sure that we're continuing to work on the school board and superintendent communications back and forth so that you're getting the timely information that you need in order to make decisions. And if something's happening in the district, you're also aware of not hearing something on Facebook before you've heard something from me. Just saying. Um, so those

005were the three goals that I really looked at for myself based on input that I received from all of you. If there's other input that any of you would like to have as far as superintendent goals would um would be willing to yeah hear that, change that. If there's something you would like to see modified with that, we certainly can. Or another goal maybe added to the If you think it's >> any thoughts, guys, >> feel free to interrupt me at any time. So then let's go to districtwide goals. And you're going to notice the theme here. You really are going to notice the theme. And the theme is for our districtwide goals really is meeting and addressing Senate Bill 141. I mean, if you don't remember me talking about that, Senate Bill 141 is

006the new accountability um law that was passed. Those things are going into effect starting next school year, and we have got to make sure that we do everything we can to laser focus on those things that we're being held accountable to. Yes, there's lots of things that are important, but our laser focus for next year really is needing to make sure that we're looking areas that we're being held accountable because again the consequence is OD can spend up to seven up to 25% of our budget. We spend 75% of our budget on staffing. The 25% literally is everything that is left. But OD tells the district how to spend that. We have we have staff but we have no direction as far as where the district's from OE is driving the bus. So looking at

007that number one improve student achievement in third grade ELA. Remember this was an area that we were above the state average currently. And then 8th grade math. This is an area that has been a real challenge but it's also an area that through our hiring process I think we create some real gains. It's just going to take a few years to get there. Ninth grade, all students, ninth grade stu, all nth grade students on track to graduate. This is definitely an area that we have some real strengths and some weaknesses. So, I think we're going to be working um the admin team and I um are going to be working on April 10th. We're going to take the day over at the transportation office and we're going to be working on finalizing our Senate Bill

008141 plan and then we our plan is to share that with the board at the May board meeting. But we've got to make sure all the nth grade students are on track. We need to improve our four-year graduation rate and fiveyear computer rate and we need to improve attendance rates across the district. And with that, you're going to see later on in the presentation that I am going to advocate for hiring a social worker to help us work with those attendance issues that we have. When we had committees, each one of those targeted areas was Senate Bill 141. One of our administrators headed up at a committee and I shared that at the last board meeting, but attendance was across the board. So being able to hire that social worker, partner with the ESD, and

009really get that attendance advocate, I think is a big step in the right direction for improving our attendance rates. So as far as districtwide goals, are there is there something that I've missed that the board would like to see on there? Again, those areas as far as Senate Bill 141, those areas that we're going to be held accountable. I really think we have to have a laser focus on those. And then of course we're still planning to do all of the other things that we're currently doing. >> Can I just ask the attendance rate >> on the attendance? Yes. >> Rate, >> does Senate Bill 141 just target kindergarteners or does it target K through two. >> K through two. That's what it is. Okay. >> I agree that it's important for everybody, not just

010K through two, but >> but that is what the bill targets. >> And that message was loud and clear from all of our We have great things going on with kids in Coil. But if we don't have the kids in the seat, no matter how great the things that we have going on, we're not making those connections. >> Do you feel like I should then change that to just came to? >> No. No, because attendance affects everything else. >> Yeah. >> If they're not there, their ELA and math may not hang in there. >> They're not going to get >> they're not there. They're not going to graduate on time. >> And there's a real frustration from admin and teachers, but I mean, they're preparing lessons and we have the curriculum and doing the things

011and we don't have the kids in the seat. So, wanting to make sure that that's a district-wide goal for next year. Okay. So then the the third one really is um looking these were the board's goals and these were the board's goals and I didn't really tweak these from last year because these really were your goals and that first one is increasing board engagement um supporting student activities and programs and then working on working that superintendent schoolboard working agreement. Those were your goals from last year. Those are goals. Um, I don't know if there's other things the board wants to target and work on for you or if you feel like those are still things that we could continue to improve on. >> It's still ongoing. >> Yeah. >> What do you think about what

012do you think about board unity? >> I don't know if that should be a goal or not. How do you see that playing out? Like what steps to take to make that >> come to fruition? >> I would say most of the most of you guys I see you right now. >> I see Marca a little bit more because sometimes our sons are on the same soccer team or something, but like >> I don't know. I Yeah, occasionally I see Luke because he's got a son my daughter's age, you know, but sometimes they're >> He wants to come hang out at your house. if you want to. I don't know. I'm just saying I don't know if or if you guys feel like we're all on the same page and that's all we need to

013do. I don't know. That's just my >> Well, I haven't been on long enough to address this. But I do know that with public meeting laws being rewritten, it makes it more difficult that we don't have an opportunity to engage in in our different committees that we were on. And that those were times that at least once a month outside of a regular board meeting or work session, you would be able to >> um >> I do think that's changing by the way. >> I hope so. Like >> there was there was a law that was passed. I just don't know all >> right >> but there was an attempt to fix >> be helpful if more than one person could meet with one >> yeah but but that but that in itself allows us

014to have have more opportunity to >> definely have like a summer retreat where superintendent and boards actually you know go and participate in activities and professional development on ways to improve. I know OSBA offers those kinds of training opportunities. We could I mean if that was something that we were wanting to do to possibly do a board retreat. >> Well, that cost money. >> I was going to say not at this time >> and I feel like I do not have time in the summer. I just feel like my summer is >> I cannot >> it's hard enough for me to make it >> where that's hard to get everybody together and on the same page outside of these requirements right >> unfortunately. So OSBA is hosting. We learned that at summer conference last year

015and Julie and I attended that they are offering next year regional um summer school board superintendent workshops and the one that would be in our region is in Eugene. Maybe we could commit to just go to Eugene and participate in that regional training. day training, but we could go to Eugene, go to dinner, go to that training, come back. We could even use one of our new uh bands and we could all ride up together. >> Do we have a date for that yet? >> Because I can't I can't commit until I don't know >> until I know the date. >> I know >> summer's really tough. >> Yeah, summer is really tough for me. I just I would say because I was just was saying when we used to go to the once in

016Portland in November >> that was a time when I talked with Steve outside of just you know we'd go to dinner and and talk like as a group we'd go to dinner and you get to know people as people instead of just as >> but I don't think we're looking at doing that. It's expensive and >> I think the Portland I think the Portland one really is expensive, but for us to go to Eugene for one night and then go to a training and come back, I think that is something that would be reasonable. We could we could afford >> July 16th is in Eugene. July 10th is rest. >> Isn't that fair or the week before? >> No, >> that's the week before and it's >> the trib's culture camp that I'm a huge

017part of. So >> both of those things. >> So the the 16 wouldn't would not work. Okay. What about the 10th? I mean, we could >> I mean, we could drive to red. It's a little >> I'm I'm out of town. >> Okay. I come back the 11th or >> I think that it's going to be >> I agree with you, Melinda. Something, but >> I would hard. >> It is hard. It's way hard. And I'm I'm going to be one of the people that it's hard. I know. Like I know I am. >> That's pretty though. >> I guess maybe that's just something we think. >> Anybody want to have a barbecue? We could just >> Yeah. I mean, I I've been saying that since I got on the board, saying there's no ever

018any time for us to ever get to know each other or, you know, just understand each other and know where each other come from and our backgrounds and just who we are as people. makes things a whole lot easier to when we're sitting up here and when we're back in the executive session for us to understand each other in a better way. But it is I think it is difficult. Whatever it is, it costs money. It Yeah, I don't know. Well, we could definitely um well, first I think we should wait until we get the new >> rule requirement >> because I think that there are some changes that might as well as some flexibility and then we can maybe see if we could schedule some different activities that >> maybe a barbeue >> one

019evening and it may be a barbecue. >> If you like try I can do tip or brisket. Those are kind of I can do rum cake. >> Everybody out there. >> I can even make it blue. >> Yeah, >> we've been there before. >> Or extremely done for me. >> Or extremely >> for me, too. >> Like really done. >> There's lots. >> Oh, no. No, not even pink. I want like all brown. >> Do you want to add that or is that just something you should just talk about and >> and try to look for? I think it's an opportunity for us to strive for that. That's the ultimate goal is for us to um understand, you know, just understand each other because it really does make a difference on on we hear things

020but we don't know the background behind a lot of >> of decisions that are made or the reason why >> I may feel very very passionate about something and someone else is going what the heck. So I just I think it is a good idea. But it's something to strive for. >> So should we add that? >> I think that it falls under board engagement. Just a different line of engagement. So I don't think we need to add it. We just need to keep in the back of our mind. It's there. >> So what I'll do is I will um bring these goals back for you to vote on in April. If there's something that anybody thinks of like, oh wow, we forgot to add this or we should really We can always still yet

021modify something, but again, as far as districtwide, I can't stress that enough, that laser focus on those areas that we're going to be held accountable for and really put forth effort to try to make sure that we're reaching that threshold so that we meet those growth targets. And I and I really do believe that we can do that. It's just going to take effort. That's all. That's all I have. I'll bring it back in April and then we can put a final stamp on those for our goals for next year and make sure we finalize the budget to make sure we got enough funds to do all those things. >> Good luck. And I would really love to put back on there to be the best employer on the south coast. >> Okay. >> More

022than pay a fifth one for district. I think that's where it fits best. >> Okay. A fifth one districtwide add back the be the best employer of the South. >> What is the uh quantifying what how what how can we measure that? >> Well, I think you can measure it lots of ways. I mean you can measure it. I mean Wayne always brings this is the pay compared to other people. This is what we offer staff that other districts. >> Choosing if we're the best, I guess is what what will make us the best. Who who's going to make that determination? >> Our staff. >> When our staff say, "You need to work at the Coco School District because it is the best place I've ever worked. >> I think we open ourselves up to

023a lot of failure there. I think striving to be the best is I mean sometimes you fail in it but >> I think that's the overarching goal of everything I read up there you are trying to be the best at everything best in communication engagement achievement um any everything up there is the overarching thing is we always try >> there's nothing there's nothing >> in this there's nothing about staff like specifically about staff. This is about >> other than the employees. >> I don't I don't Where do you see that on there? >> Just the communication. >> Oh, at the top. I'm talking about the districtwide goals. >> They're all academic, >> which is great. I'm saying that's great. I'm just saying there's nothing about our staff in there. This is all about students and

024what they're going to achieve. I'm not saying it's a bad idea. I'm just asking how we quantify it. So maybe the maybe the fifth >> we had it as a last year brought data >> and and we will we will bring all that same kind of data back because I do think there's some things that really do set us apart already that we are currently doing that I think really does set us apart from other districts. Um the We could look at our staff retention rate. I think that's something that we looked at. And then of course our salary balance. The salary one's always hard because everybody's on different contracts. So you you really if you're the highest paid, you really know the highest paid for probably one year because everybody else is cycling through

025theirs. But I mean I still think showing where our salaries are, the packages are what we offer staff. I can bring that to the board if that if that if you felt like what we did this year met that expectation. >> Yeah. Just the data on >> bring that information back and it's good for us to look at especially next year because next year, believe it or not, we're starting back in negotiations again. So, um that'll be coming up next school year. So, that data and information how we compare will be will be all part of our our conversations. Okay, I will add that one as back on as number five. Okay. >> All right, >> Luke, thanks for joining us. Basically, I went through and explained to the board that the superintendent goals I

026those were all I gleaned that from the the feedback that I received from all the board members. And then the districtwide goals are really just laser focused to Senate Bill 141. And then the board goals were really board goals that the board set for themselves last year. They're pretty wide and encompassing goals that are probably more than one year. So, and then we'll add number five as far as striving to be the best employer on the south coast. >> Okay. Are we >> anything else? >> Thank you for your feedback. >> Anything else, guys? Okay. We'll start at six sharp for I'm Please join me for a flag salute to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice

027for all. Madam Chair, I make a motion we approve tonight's agenda and the regular board uh minutes. >> Second. >> Okay. I've had a motion from Steve and a second by Marsha to approve tonight's agenda and the regular board minutes from February 11th. All in favor? >> I. >> Any opposed? >> Okay. Just make notice of that that we have our budget committee meetings coming up in May. So that's when those are. Um and then we'll move on to 2.0. Turn the time over to Mer >> what I want to um explain to you about our finding enrollment situation and how we have addressed that as with our budget and our staffing um moving forward in the future. So the first thing is the reality is right now Tokyo school district is overstaffed for the

028number of students that we currently have. We have got to get to the right size and I have a slide later on in the presentation that will explain that right size. We have to maintain programs for students. We currently have 339 interd district transfers choosing to come into coil. We have to maintain our programs for students that are bringing those students in and we need to look for targeted spending opportunities. One of the targeted spending opportunities that the board approved recently was the building of our new transportation facility. By building our transportation facility, we were able to use our depreciation funds to build that. And now those depreciation funds are coming back to support us. This this year we back $54,000 and we will continue to get that amount back from depreciation on the building

029for the next 20 years. Again, those funds can only be spent in transportation. Next slide. So, this number here is really explaining our declining enrollment. Remember, we get paid per student for average daily membership. So, if you go back to 2223, we average 1 266 students for that year. In 23 24, we actually went up. We went up and our average went up to 1,275 students. However, starting in 2425, we started to decline. 2425, we averaged 1,232. That was down 43 students that year. This year in 2526, I've only been able to go through February because we haven't obviously done enrollment for March and April yet, but right now we're averaging 1,183 students in our school district. That's down an additional 49 students based on information that we have with the number of graduates that

030we are expecting from Tokyo High School and from Winterlakes High School and the number of students that will age out. We are expecting to lose approximately around 110 students to graduation or age out. Looking at our birth rate, birth rate is something that I look at quite often. Looking at 2020 is currently this year's kindergarten class. That was a birth rate of 78 potential students in the community of Coil. In 2021, next year's kindergarten class, we had a birth rate for Cohill of only 53 students. That was down 25 potential students in one year. Looking at our prek numbers that we currently have, prek is is huddling right around 40. Two years ago, prek was just below 60. So that's a definite decline. I'm only anticipating that we will have 59 kindergarteners coming in. You

031have the big group going out, small group coming in. That's going to continue to have us shrinking. So I have estimated what next school year we're going to start with 1,130 students. If you compare that to where we were in 2324, that's a reduction of 145 students in three years. We cannot continue to sustain the staffing level we currently have, losing 145 students in three years. Next slide. This information here is Cubes County population projections. This information comes from Portland State University. They do a county bycounty projection across the state. They use census data and several other factors to come up with this. But if you look at the Kous County population all the way out to 2050, our population in our county is projected to remain flat. Next slide. Birth rate projections. So you

032can see birth rate projections for our county are considered to continue to drop. Our county is getting older, not younger. And so the next three years, I explained to you the birth rate that we're looking at. The next three years, we have a chance to level out. The birth rate for 2022 was 64, 23 was 58, and then 24 was 60. So we have a chance to level out with a steady income of students. Next slide. Our death rate in C County, our death rate, again, our county is getting older. Our death rate is continue projected to go increase over the next 20 years. Next slide. So this is the math behind it. And again, I know we all want to do what's best for students and and I assure you that I know that

033nobody in this room wanted to make any cuts. But there is a business side district. This year we budgeted to have 200 students. We're currently receiving money from the state for 1,200 students. We are not averaging 1,200 students. We are averaging 1,183. That means we're 17 students below what we said we were going to have. Next year, we're budgeting at 1,130. That's 70 students down from what we budgeted this year. that all total 70 + 17 is 87 students down. If you multiply the 87 students by the formula factor that we've been told that we're going to have per student for next year which is 11,940. That is 1 million 38,780. That is a significant chunk of money that we have lost just because of declining enrollment. That is not our only challenge. Next, so

034let's talk about revenue. School districts bring in revenue and we bring in revenue from a variety of sources. So the first source of revenue coming into the school district is property taxes. our um patrons within the Coke School District pay property taxes and we're anticipating based on the cap that was set in major 5 in the early9s that we will bring in 2,824,000. There are always property taxes that are not paid on time and they're coming in late. We're estimating that we'll have $100,000 coming in late on taxes. That is based on looking at where we've been over the last several years. We also invest our money. When we receive our monthly check from the state of Oregon, we invest that money in what's called a local government investment pool. Currently, our interest rate is

0354%. Last year, we were getting five. Earlier this year, we were getting four and a half. Now, we're getting four. We're estimating that interest off of the money that we can put in the local government investment pool that we will generate $230,000 of revenue. We charge admission to a lot of our sporting events. We are estimating that we're going to bring in $28,000 in admissions. We also have a child development center and yes, we give an amazing discount to staff. We also have below rates that we charge currently for community members, but we are hoping to generate $135,000 of revenue out of our child development center. Rentals and fees. We do rent space in the district. We currently have a rental agreement with Head Start and that brings in $25,000 a year. That space that's

036rented out is at Lincoln. The has been a wonderful partner for the district. We believe that we'll have we'll bring in a variety of sources about 100,000 of miscellaneous revenue and then we get to the big one and Denise and I have presented this presentation 11 times already to staff in the Tokyo school district. The previous number demonstrated a 5% budget reduction as you remember Back in October, the governor said that she wanted all state agencies in 1% increments to calculate out to a 5% budget reduction. Denise and I when we presented this information to staff, we had the full 5% reduction because that was worst case scenario for the district. So we are expecting based on the March estimate that we received last week that we are going to bring in 14,455,000 for the

037student population that we 1,130 beginning fund balance in January. Denise and I saw an opportunity to do a spending slowdown. There's a difference between a slowdown and a freeze. and a freeze. We stopped spending all money. We still need to operate our schools. We still need to operate programs. So, we did a spending slowdown. Already in the month of January, we saw our credit card bill for the school district cut in half. We are hoping and planning for that we can have $1,900,000 of ending fund balance. That's beyond that. would be 900,000 beyond contingency. And you'll see in Denise's report tonight that we're still on track for contingency. Other revenue funds that are in some small miscellaneous add up to about 188,000. Alto together for next school year, we anticipate bringing in with these funds

03819,981,000. Next slide. So then we get to our roll up costs. And it's it's perfectly it's it's obvious where the bulk of our money goes. The bulk of our money goes to staffing. 75% of the money that we bring in goes out to staff. It takes an enormous amount of staff to make a district run every single day. So our admin would we're projecting those costs at 1.8 million. Confidential employees 1.1 million certified staff at 7.5 million classified staff at 4.2 athletics and extra duty. I need to be really clear. We have a number of extra duty contracts in this district. This is not all athletics, but athletics is considered an extra duty. But that's $662,000. And then we have all other costs at 5.9 million. That means our projected rollup costs are $21,361,000 for

039next school year. Next slide. So let me break down. That was a big number. 5.9 million. That's that's a big enough number. We got to break that down a little bit more. So first thing, debt payments. Right off the bat, we pay 850,000 on loans that we currently have in the district. And Denise checked on it. When I started as superintendent, we were in debt 11.5 million. We're currently in debt. We brought that down. We're currently in debt $9 million. We're paying it down, but we're going to continue to have to pay that 850,000 until 2038. We also have electricity, water, sewer, and garbage. Just like anybody else, we're estimating that's going to be 276,000. We have fuel for buses and heating. We're estimating that's going to be 127,000. Supplies for all of our buildings,

040uh, a little over a billion. Maintenance. Maintenance for our buildings. We are going to budget 435,000. I know the board knows this, but I could spend that amount of money at least four times. We have very old buildings that are taking an enormous amount of maintenance. >> One of those maintenance issues that I believe we can no longer um ignore is our high jun Tokyo Junior Senior High School heating and the boiler. We can't continue to throw money at trying to fix a system that is literally rusting out from the inside. So, we've put in the in the budget 350,000. Later on in action discussion, I'm going to ask the board to give me permission to go out for a request for proposal and come up with a hard number on replacing the boiler. other

041projected costs um are about 1.8 8 million. Um Denise, do you want to explain to the board what some of those other costs use the microphone so our folks at home? >> Okay. So, um for example, our US Bank Pard as of February the 20th, we have paid not spent, but paid um $234,283 on our card. travel for many different things supplies which would be in the supply line an example is we spent $148,000 on Amazon as February 20th which again yes is in that supply line but I want to give a little bit more information on what the supplies would be coffee machines which does come out of the other projected cost we pay $14,500 a year for our coffee mach does notclude paper that it falls into the supplies. Um CS C and

042S fire safety, we have spent $27,441 on fire safety for the district. Um district liability insurance. Thus far this year spent $367,747 and our agent tells us that our rates are going to go up by 15% for the 26 27 school year. our expanded options. Um we spend about $120,000 on expanded options and that works at um the high school high school and then also at Wooden Lakes High School where we do have that students can take classes from Swaffer another community college and we do pay for that. So several of our um students are graduating from high school with an associates degree from um college and um that is where we are looking at. And on the revenue piece for the miscellaneous revenue stuff that would go in there would be our um our

043safe insurance that we pay workers comp. Sometimes we budget for a certain amount. We give them our estimate for payroll and at the end of the year when they Sometimes we will find that overpaid. So that's where it would go into miscellaneous revenue. It's things like that that are don't really have a home. They go into miscellaneous revenue. >> Thanks. And then that last one, contingency. The board has directed to maintain a million dollars of contingency and we have done that and we plan to continue to do that moving forward. Next slide. So we take our projected cost at that 21,361,000 and then our estimated revenue at 19 that currently means that we have a budget shortfall and we need to do something about that. So here's what next slide. What have we done about

044it? We have the current budget estimate shortfall. The last school board meeting based on the % cut that the governor ordered. The the board directed me to cut $1.8 million out of our budget. On February 12th, we made strategic savings moves to cut $1,759,000 out of that budget. based on our new shortfall and our strategic savings, that's going to allow us to add back $378,000. And what that's going to do is that's going to allow us to bring back four teaching positions across the district. Next slide. So when I talked at the very beginning about getting to the right size, the right ratios and making sure that we have the staffing we need across the district. So starting at Lincoln, which is on the far left, we are estimating that Lincoln next year will have

045120 kindergarten and first grade. Kindergarten and first grade are the two grade levels that fit within the K12 structure of us getting the funding or the $11,978. So at Lincoln we are going to have a teacher to student ratio of 1 to 20. That's going to have one administrator, six teachers. SPE teachers, two secretaries, one and a half custodians, seven general education EAS, two special education EAS, 1.75 FTE of cooks. We have zero librarians at Lincoln. We'll have one TOSA, one parapro for a total of 23.45 FTE for the 120 students in that building. At CBE, I am projecting that they're going to have 333 students. Their teacher to student ratio would be 19.5 to1. They will have two administrators, 17 teachers, 1.8 28 teachers, two secretaries, two custodians, six general education EAS, five special

046education EAS, 2.5 cooks, one librarian, and they do not have a TOSA, but that is 39.3 FTE for 30 33 students. getting to Coke Junior Senior High School. I am projecting because their senior class going out is small, but their incoming sixth grade class is one of our largest in the district that they will have 366 students next year. Their teacher to student ratio would be 1 to 20. They will have 2.5 administrators. They will have 18 teachers, two sped teachers, two secretaries, 2.5 custodians. Remember that is a 100,000 square foot building. So 2.5 custodians, two general education EAS, nine special education EAS, three cooks, one librarian, and one TOSA for a total of 43 staff members for 366 students. Then we get to Winterlakes High School. I'm projecting that they will start next year

047at 201. That's a ratio of 1 to 22. They will have one administrator, seven teachers, two sped teachers, three secretaries. One of their secretaries does their academic advising. Um they will have point4 custodians, two general education EAs, two special education EAs. There's zero cooks, zero library, and zero to remember the Winter Lake schools do not have cooks. The high school is the production kitchen that creates the meals for our Winter Lake schools. So, getting to Winter Lakes Elementary, I'm projecting that they will have 110 students. They have a large eighth grade class going out. We usually anticipate a smaller much smaller kindergarten class there at Winter Lakes Elementary. They'll have one administrator, four teachers, one spent teacher, one secretary, 24 custodians, one general education EA, four special education EAS, again zero cook, zero library, and

048zero TOSA or 12.4 staff for 110 students. Remember, of the 110, more than half of those students are online only students, not necessarily students on campus. So for the district, again, estimating 1,130 students There's for the districtwide services. There's two administrators. That's that's myself and assistant superintendent Jeffy. We have zero t teachers, zero sped. There's two secretaries. We have a 02 custodian. We get a custodian one day a week. Um we have all the way down to confidential. Oh, I I want to include daycare. I included daycare districtwide and not at Lincoln, but We are planning on at the moment planning on three daycare EAS. Confidential we have 8.7 um FTE and confidential. Bus drivers we will have five. Maintenance employees will be one. SLP will be one. SLPA will be two. Um we had

049two SLPs this year. An SLP is a speech language pathologist. that is at least a minimum of a master's degree requirement. One of those SLPs is retiring. So, we're going to hire a second SLPA, which is a speech language pathology assistant. So even though we've added our overall speech costs have reduced um we'll have one tech supporting technology and then we will have zero SEO counselors going into next year. So total for next year we will have a staffing level of 161.45 FTE of employees. I put in there where we were in 25. Just two years ago that number was 179. That is as the number of students have shrunk our staffing has shrink. I believe with these ratios we will be at the right size and we can afford that level of staffing going

050into next year. As long as our enrollment can maintain I think we can keep that level of staffing. If we have continual losses of students and continuing to see our enrollment decline, we are going to have to make further adjustments. But I am very encouraged knowing that our birth rate has stabled out. Next slide. So I wanted to point out um and you can see in this picture that Denise, Julie, Tiffany, myself, and Melinda were at our Oregon legislative night. Our lobbying to our local legislators made a difference. It really did. Legislators that were there that evening. Um there's Senator David Brock Smith. There's um Senator Dick Anderson, Representative Court Voice, and Representative Boomer Wright. They were willing to listen. They asked great questions and they followed through in Salem and made sure that schools

051did not have to face that 5% cut. Next slide. Denise and I also traveled to Salem on the Oregon um education advocacy day and we again talked to legislators talked to them about we cannot afford to have an additional cut for public education. Our legislators listen. I understand that we're heading into some troubling times in the next benium. But it truly is a blessing that public education was not cut any further. Further cuts to the Cooko school district would have been devastating. Next slide. So some key dates. Some of these dates have already happened. Uh March 6 was the releasing of the state school fund estimate. I shared with the board that new estimate number. March 13th, the short session finally ended, so we got the results of no longer having to worry about that

052additional 5% cut. On April 9th, we have our kindergarten roundup. I truly hope that our Lincoln Lions can can come out and force and prove me wrong that we're going to have more than 59 kindergarteners in Coil next year. But we're going to find out. We have our first round up on April 9th. That'll be our first snapshot of the actual number of kids that will show up in the fall. May 13th. May 13th is the first budget committee meeting. Denise and I have to present a balanced budget to the budget committee and we'll do that on May 13th. May 27th, we'll have our second reading. June 10th, we'll have our public hearing of the budget and then the school will ask the school board to adopt our final budget for 2627. Again, this slideshow

053is information that Denise and I presented to all the staff in the Kfield School District. They're aware of this information. Some of these numbers obviously have been updated because we have the March we're past March 6th and March 13, but this this is where we're at with the budget. Are there any questions that have All right, we'll move on to 3.0, our program spotlight, which will be Daycare by Amy May. Thank you. I'm really excited to be here today to talk a little bit about our daycare. I have a vision for the way that our daycare can be and I wanted to share that a little bit with you guys. So, our current dayare operation location serving students age 30 months on up to age 10. Our Lincoln site serves students 30 months on through

054first grade and then at CBE second grade up to age 10. Uh currently our District Daycare operates on an hourly drop in basis at a rate of $410 an hour. While flexibility sounds really good on paper, in practice, it's created an environment where we are really reacting to the day rather than planning for the child. And tonight I am proposing a shift to a monthly slot model that prioritizes stability, staffing, and student. So our challenges right now with this hourly model is staffing, operational efficiency, and our ever increasing weight list. Staffing. We never truly know how many students will walk through our door on a Tuesday morning or as a Thursday afternoon. This makes staffing adult to student ratios of daily guessing gain and leaves our revenue as predictable. Most importantly, it prevents us in

055building consistent routine that young children our operational efficiency. This um model is just simply a system that no longer scales with our growth. Um and transitioning to a monthly care plan really aligns with industrial standards used in most early childhood centers. Um I actually don't know of any childare centers that use an hourly system. And then finally and most importantly, we ever increasing weight list and because we don't have slots, I really cannot accurately tell a family when a space will open. This drastically stalls our weight list and we simply are not serving our community as well as it could be. I've talked to two different families that put their children on the wait list when they were born and they're at the top of our weight list now and they are, you know, over

056that 30 month mark. It's really really slow that it moves. So, we're going to kind of move our conversation into these uh care plans, these tiered prices. And I just want to stress and I want to be very clear that this absolutely is not a price hike. We took our current rate of $410 per hour and um kind of did some simple math with how many hours of care is there in a day and then how many days are in an average month which is 20. We kind of did some simple math and got these new and so we're going to talk through there's about five different menu options. We're going to talk through each of those options. So we do have the full day care. This is mainly for our youngest children who will

057be in the daycare uh the majority of their day. Um with this um it is 10 and a half hours of care. It would include a preschool a structured half day preschool um kind of similar to prek um and that would be $850 per month. This would also be a summer price for um children that are attending full day. We have a half day option. This is again mainly for our youngest students or during the summer. We are asking that families choose a morning slot or an afternoon slot again so we can best serve them and keep our ratios correct and be mindful of that. that would be $425. We have a pre kindergarten wrapound service. So our prek currently is free and we want to keep it that way. But if your child is

058attending all day and are removed for prek, that would drop the price down to $525. We have a before school option. It's just a short period of time that $60 a month and it's a nice calm way to start your day. And then we have an after school care option. So this is 2 and a half hours. I would like to change CDE's hours to match weekend hours. So it would be um open until 5:30. Um I would also like to extend the age for the after school during the school year on up through um to be able to offer some targeted tutoring um some supervision and some enrichment activities in that would be $200. So just a few other logistics about this. There is a 10% discount that we currently offer and we will

059continue to offer that. Um we are asking families um to kind of commit to months at a time to a care option that would best suit their family. If they wanted to pay for that three months um with capture check, they could get an additional 10% off if their siblings um that you know that starts to add up. Um they get a 5% discount if they wanted to pay for those three months um with their card. the three month commitment we talked about. This allows families to really look at their schedules. If there's, you know, a heavy sports month and they need less care, they maybe opt out of after school care and only have the core school care, adjust their plan as needed. And of course, a 30-day notice if they are services and

060no longer need. So, I do have some comparisons. I mean, it might feel like a lot. For those families that are using our daycare fully, this is actually a price reduced for our current families. If our families are using it as a drop in system, um it it might be a little bit of an increase, but I do think it's important to be able to compare what these rates look like to other rates in in the county. So, we'll share it up here, but I also have some papers for you guys. So for the comparison um I have daycare listed um in that first column there and it shows the hours that were open total hours of care and our price for both fulltime care and half half day And then I have another daycare

061facility A. I listed it as another one B and another one C. And you can see on there that the the hours for most of them are fairly comparable between 10 and 10 and a half hours. Um daycare facility A charges 800. Daycare B charges 1,400 and daycare C charges,000. So I like for county rates and taking our current rate that we have. This is a fair option for our half day. We are charging 425 um dollar for 5 and a half hours. Um the daycare facility A is charging 550 and then um the facility C is charging and I on sorry daycare fee I've got that unknown. I wasn't for sure I wasn't clear on if they had a morning and afternoon slot or if they had like 20 hours that you could attend.

062I wasn't for sure about that. And then on the next slide again right here for the after school care we have that $200 a month with the targeted ting. Um facility A is charging 350. Facility B was charging 800. And then there was that another after school program that I haven't surprised in the C county area. They were charging $10 per day. And if you multiply that by the 20 average days in a month, that dictates to exactly what we are. So kind of some next steps, we have some current families that are already using our daycare. And so the next step would be um myself meeting with each of our families and trying to bridge how they are currently using our daycare facility to one of our care options that we have. So that

063would be the individual conversations with every family to try to best meet their needs as we transition. We have April 9th the prek kindergarten roundup and if anybody is interested in daycare or have questions this is a great time to come and check it out. We're planning on an open house in May and then a brand reopening in June. So by moving to this model, we really unlock the ability to improve this program from pretty good to pretty great. Um this predictable revenue would allow us to hire additional staff to finally clear that weight list because our goal is not to have a list. We want to serve students and provide a safe location for them. Um we could support a dedicated preschool program for our three-year-olds. We can offer targeted tutoring during after school

064hours rather than just supervision alone. And of course, we want to expand our reach to serve students all the way through sixth grade during the school year. So, I want to provide the best care in the county at our daycare. And to do that, we really need a system that supports our staff and our budget as much as it supports our kids. And I'm asking for your approval to implement new these new effective July 1st. So, this timeline would allow us to give families ample notice and prepare for a successful new school year. >> Do you guys have any questions? >> On the first couple slides that you had um that you were showing the preschool program that went through this summer, the I think it was $850,000. >> That preschool, you said there was

065a preschool program. Will that continue through the summer or does that stop or change? We've kind of talked back and forth about it and I think currently at the moment it would just be a 10ear program during the school year 10 month program. Sorry about that. >> Yeah. Okay. And then you also mentioned something about changing the hours I think at CVE to match the hours that So what >> right now it's currently um closes at 5. >> Yes. And I'm proposing that it opens um it stays open until 5 >> because that's what we do. So, if somebody gets off right at 5, that would allow time to get to daycare. >> Do we still um offer a slot for a child for our staff or no? For free of charge or $10 >>

066$10 $10 per month for staff. >> I'm sorry, I didn't hear. >> $10 per month for staff. >> For st. And then with that, do they if they have a sibling, do they also get since they're getting that discount, are they getting the sibling discount as well? >> No. No. Okay. >> Okay. Those are my questions. >> Yeah. >> Anything else that can help you guys? >> Yeah. >> Do you know how many kids that we have during the school year that are in the full-time daycare at Lincoln? Like or about how many? >> Yeah. Um 20ish on a given day. Is this part of the thing? They come and go and what days are there is really really hard to plan. So 20ish. >> Okay. >> On the weight list. I have 30 on

067my weight list. >> And then during the summer, does that number go up? >> What we've done the last couple summers is a lot of the um students that have staff as parents don't get to enter this summer. So, we've done um kind of a contract with families. I have space for you for this summer. You can come in when the school year starts. We have to re-evaluate. Okay? And so, sometimes it works out that they can stay and sometimes it does not. The other question I had was at CBE if they have the plus program. >> Would they have something like the wraparound for preschool like where you're not charged for the plus hours? >> That's a great question. Um the plus program is grant funded and so we kind of used that money

068and it's kind of come to an end. We are applying for the grant but it is a competitive grant and so it's not a guarantee that we would get it. >> So the plan is if we un don't get it. I still want to be able to offer something to families. >> The goal is that we have the program and we have the grant. Yes. >> And when do we find that out? Do you know Tanya know? >> I don't know. >> That was we got we got the grant through the community um foundation. So I think that would be we haven't applied for that grant. I haven't seen it come open yet, but the grant dollars that we have been funding the um plus program have ran now. That was a a three-year grant.

069>> Okay. >> And we've been >> we've spent all those dollars. So, at the moment, we're not planning on having plus, but we are planning to offer afterare and CB. >> Okay. Unless we get another >> unless we can get some grant dollars to do that. Yeah. >> Okay. >> Yeah. >> Can you Oh, go ahead. I'm sorry, Steve. >> I'm preparing myself for a lot of feedback on this, >> okay? >> Because $1,700 for all daycare, parents work in Cousay, >> that's a lot. $1,700 daycare. >> Where are you getting, 1700? >> You got two kids? >> Two kids. 850. >> Yep. >> It's I had no idea it was that expensive. >> Oh, yeah. It's very >> Have a lot of grandparents coming forward to watch kids. >> Yep. I have one more

070quick question that I just thought of. >> Do we I'm assuming that we have to supply meals for the later care. Will this change that? Will we have to add more? Will there be another >> No, we're currently open right now till 5:30. And so there's a couple different food programs. Marcy, jump in if you want to. But we serve three meals, a breakfast, lunch, and supper. And then our youngest students in daycare also get a snack. Thank you. >> So, to add on to Steve's uh you know, two kids, $1,700. I while the math is not that far off, how many kids do you have that are in that predicament where you have two kids coming in and the parents would b at that number, >> right? So, are you asking me like how

071many students we have right now that both kids would fall in that 850 range because your kids be pretty close, >> right? They'd have to be three. >> They almost have to be twins. >> Yeah. So that's my point is like how >> Yeah. That's that's >> how much are we going to come against that? >> Not often. >> Yeah. Yes. I I have four children myself. I do understand this. Um all of my kids are really close in age and daycare is expensive. Um and each family situation is different. I can just add that Lily is 18 years old and when I had her in daycare I was paying $500 a week part-time. Do the research folks expensive >> and the numbers that that Amy is talking about if I'm wrong um that child

072to adult ratio has to be small. So that's why we can't drop it below 30 months because it comes down to one to four. >> Yeah. At that rate, >> right? >> So that's why the waiting list is what it is. >> So I I am interested that you said though if people who are already doing it all day, this will not be an increase in price. >> They actually will not. No, I have the actual numbers in front of me. I have real families that currently use our daycare >> and what their bill is taking advantage of our dayare that are really to 530 even if their kid is a first grader and they're using it before and all the way to 530. I've done the math. I've averaged out the last six months

073of their payment and doing it in this way is a decrease for them. >> So, this mostly just gets rid of the flexibility so that we can offer it for more families rather than >> Yeah. I can't imagine why we were sort of doing it the old way because >> Yeah, >> because it's flexible. >> Most You are. >> Yeah. I had no idea. >> Most daycarees operate on a slot. >> You pay for the slot, the space >> because of that. >> Yeah. It's really hard to operate. >> You go on vacation without knowing you're still paying for dayare. >> Yes. >> Yeah. >> Thank you, Amy. >> All right. Right, we'll move on to our school and program written reports. Uh, any questions for Tiffany Clapper, our Winter Lakes High School principal? I

074wanted to ask how your career day I know it was the last two days and I wanted to go but I had appointments both of those mornings. with the kids. >> Good. Glad to hear that. Any other questions for her? >> Okay. Um, any questions for Amy? Oh, sorry. I skipped a whole bunch. Tanya Cinoco Winter Lakes Elementary School. All right, let's move on to Coil Junior High School. Any questions for Albert Dixon? >> How's the showcase going? >> I mean, I thought we were winners, but Yeah. >> Yeah. >> Was it >> more so this year than last year? Yeah. >> Yeah. Yeah. Oh, awesome. >> It was lovely. Thanks for extending the time. Just a little bit. >> Just a little bit. I made it through all of the kids I taught in

075eighth grade or that are in eighth grade now and in seventh grade. I made it to every single one of them. Listen to all their little spiels. It was it was great with a few minutes to spare. So that 15 minutes really did count. I promise. >> Yeah. >> Okay. Any other questions? Any questions for >> Oh, she's not here. Pie. Well, ask her questions another time then. Any questions for Armando Ruiz for Co, our principal of Cookio Valley Elementary? I'll just say I didn't even know it was Dr. Seuss night last week. I read that in your report and I was like, "Oh, I guess I missed that. Good. I'm glad to hear that. >> Okay. Any questions for Amy May for concerning Lincoln school? We already asked her about the daycare. >> Yes,

076you did. >> All right. Well, let's hope that uh kindergarten round up turns up turns out really well. Any questions for Tony Jones, our athletic director? >> Are we going to have a softball team? I've heard it's >> Okay, good. 17 years. >> So, is he going to stay head track coach, too? Not that I'm personally invested except I am but just wondering >> small bit. >> Okay. Well, I'm sure he'll do a great job. Um, any questions for Sean, our technology supervisor? I'm wondering if you will because I know it's coming up on our discussion action or Yeah, it was discussion action items about the relocating of the radio station. >> The feasibility study. Yes. >> Do you want to know about it? What it is? >> Yes. Tell us what you would like

077us to approve so we know. So, the feasibility study is essentially just looking at the radio station, what our options are, and the $1,500 that cost essentially G for a radio engineer and company out of Eugene to pull together what our options are, whether that be moving KWL to a licensed communications company that hosts a tower or moving the radio tower itself to school district property where it can be maintained. school district and secured by the school district. And there's also the things that would be involved with trying to keep the radio where it currently is as well. So that's essentially what the feasibility study would be and that includes everything that it cost to move the tower the licensing costs the paperwork cost for the getting the licensing adjusted site location changed if that

078was the way we were going to go. There's a lot of things involved with what it would take to move the radio tower to where it is or to relocate that service or essentially keep it where it is. There's also some discrepancies with the current setup and the location that it's at that need to be addressed. So those things as well are definitely things that the school district needs to pull together and figure out, you know, what direction they want to go. And this feasibility study would helpful tool to help help us understand what options we have and what would be the best options. >> Any questions for Sean about that? >> Where it's at now, is it going to be able to stay there? >> Um, the property is currently in transition, >> right?

079>> I we don't know. We haven't property owners going to feel or how they're going to feel or if they want to support that. We don't It's not it's not a problem, >> right? I'm aware. >> And we also have some concerns about being able to insure our equipment. We've already had to replace our equipment once from that site and be nice to move it to school district property where we would be able to secure it, have it in um a steady power source and a um waterproof environment. >> Right. because it did just get terminated, turned off on accident is my understanding. >> What is that? >> That it did just get turned off on accident. >> We did have we did have an accident over the weekend that >> Okay. >> But that

080has been resolved. >> Resolved. >> But that but I mean that's part of having a radio station having it on our property versus someone else's property. >> Yeah. >> Anyways, it was a great relationship when we started. I'm just not sure it's gonna continue to be a great relationship, but unless having an engineer look at it and say what's it what the costs are. I mean, I think we're trying to get information so we can come back and help the board make an informed decision. >> Okay. Any questions? Any further questions? Okay, let's move on to 4.9. Our food service supervisor, which is Marcy. >> So, is all of our food paid for by grants? >> No, it's not, unfortunately. Okay. Do you want to explain a little bit how we are reimbursed for our

081food merch? Because there's three different programs that we run and all three have different reimbursement rates. >> So, uh we offer school breakfast and then school lunch program and those two are under NSP and then we offer the program and we which means that all the kids eat for free breakfast and lunch and um and so your reimbursement rate on those meals for breakfast obviously the reimbursement rate is not as much as lunch and not as much as so what we do is we just we look at all the food that we're serving and um we just try and do a cost analysis and try and keep our food costs um you know close to those reimbursements. We do have we do go after grants which we did the farm to CP grant um and

082that was $8,500 that we received and so we were able to purchase tuna Charleston and um we just purchase $5,400 worth of fruit from produce. So teaming with local indries to some of that money as well. That helps because as you guys know, food costs are very expensive. So every meal that the kids come through and if they get a reimbursement obviously we can count them and then every month we um throughout the month we're eating those counts into a spreadsheet and then we put it into the state and then they reimburse us. >> Okay. So that's how we pay for a lot of Okay. That's what my question. >> So I I always like it when we have 21 22 days when we have these 16 17 days. >> Well, March is spring break.

083>> Okay. Um let's now move on to our transportation supervisor, uh Nate. Is there any questions? I'm wondering, Nate, if you would talk about another thing that's on the discussion action item about selling these buses, how you've gotten why you decided on these and what you want to purchase with that money. >> Well, uh, as I said in my report, Superintendent directed me to identify buses that are idle or not used as much on the transportation law. We have one wheelchair that has only wheelchair students and it's been quite some time since we've had one. And then uh we have a midsize bus that we don't use very often and when we do use it we have to balance the miles. So it kind of creates a challenge to to do that. I mean, use

084the 500 miles for athletics, you have to use the 500 miles for educational >> to maintain that funding. And we've already received half the funding on that bus. And so with the cell, we would actually uh gain $7,000 more than what we paid for it. And so it's allowing us to restructure uh based on our Right now we have we have 184 passenger spare bus. Uh surplusing and then buying a new bus will allow us to have two 84 passenger spare buses and then two passenger spare buses. >> Okay. Um do you want to talk about what you want to purchase? Uh again, you know, part of my goals are to recommend, you know, these are purchases for uh the school district. So, I recommend you purchase a 10 passenger van, which we use that

085we have two of them. We use them quite a bit in the district uh for educational and athletics. And so, I recommend you purchase a 10 passenger van, but it's also an ADA van. has a wheelchair ramp in the back and then the seats are specifically designed to flip up so you can transport a wheelchair or a combination of wheelchair and regular passengers. And then I recommend we uh purchase a new 84 passenger bus which would be from international uh 27. So, I noticed you said in your report that we always purchase Bluebird and this would be a different company. >> I I don't know anything about buses. I mean, is it just as I mean, it had more features on it and it was cheaper, but >> is there a reason why people want

086Bluebird over this one or >> It does have more features on it to put those features on Blueird the cost will be significantly more. It's just manufactured. I mean in comparison like Chevy different things on different vehicles. So I mean it's actually going with international the closest international dealer to us is closest. So to have a bus issue where it needs to go to the dealer would be quite costly as wouldn't be and this new bus comes with a a one time free and parts availility for based offational truck. So, they're more available, you're saying. Okay. Any other questions for Nate? All right. Um, we'll now go to our school resource deputy, uh, John Owens. Does anyone have any questions for him? No questions. Okay. Um, any questions for I'm assuming says assistant supervisor. Jeff

087Philly. >> Jeff, we haven't heard from you. So, >> supervisor, superintendent. >> Any questions regarding maintenance and special programs? And >> thank you for the story you shared in here. >> It's good for us to hear those things. and exciting that the special education department's almost fully staffed. >> Y >> it's good news. >> Any other questions or comments? Okay, then we will turn to 5.0 our fiscal report. Turn the time over to Denise. Do you guys like the uh report? Thank you, Julie. If this is you, >> Steve, that's for you. >> Yeah. >> And me. I feel like I hunt for my glasses today. >> I know, right? >> Okay. So, as um Wayne mentioned earlier, you can see that I'm expecting that we're going to be um 99,000 um dollars over our

088contingency. I say that right now. Our spending slowdown has helped immensely. However, if I were to put in here of saying, okay, our slowdown, this is what it is going extending out the remaining of the year and then we have a big expenditure, you know, those kind of things. I have to kind of keep it um my report the same. I do tweak it a little bit from now from time to time. Um but I do um believe that we will be at the 1.9 ending fund balance um at this time. Um you can see up in the revenue piece our state school funds several times throughout the year especially with the declining enrollment across the state of Oregon. They are constantly um giving us um rebalancing because as districts feed information to the state

089that their counts are going down or if they're going up, but it's been mostly going down, they have to reconfigure all of it and then our state school funding changes. And um so that is what you're going to see. And right now the projection is that we're going to be $222,000 short in our state school fund from what we did um budget. However, you can notice that we're not $222,000 short on our ending fund balance. This is where the savings that we did initiate the spending slowdown is helping that. So, does anyone have any questions on that at all? >> During the slowdown, did you find anything that you couldn't live without? >> Um, I think it depends on who you ask. >> No, I mean, there really hasn't been anything. There's been things like,

090you know, having to pay stuff for the boiler. um um you know those kind of things that have been unexpected expenses um that we have to take care of. But um other than that, there's not been anything that I've heard from anybody that is like, "Oh my gosh, we can't live without it." And if it's something that is student related and they're like, "We really need this." Then that is something that Wayne and I do look at and we approve, you know, on a case-by case basis. So, speaking of the boiler, what have we spent to keep that boiler going approximately >> this year? >> I think this year we >> we've already spent 14,000 and we're still And there's still two more bills >> and there's still two bills we have to pay. >>

091Yeah, we've spent 14,000 to see our combustion to see our combustion is out of Medford. So they're we pay them three hours to drive, two hours to assess, three hours to drive back. Then they get the parts and pieces they need, drive back the next day, 3 hours, fix it, and then drive back 3 hours. So we're in CR combustion already over 14,000. And there's two more bills that they still have I don't think have cleared yet. I haven't signed off on yet, but I know there's two more >> coming. And we still and we still haven't fixed some of our biggest issues. >> So probably a fair estimate would be what 20 grand we're going to be into. >> I think I think we'll be in 20 grand this year. And we still have

092a very old boiler that's rusting out. >> Really hasn't fixed anything. >> Yeah. It's it's it's it's really frustrating. And our high school students have had I think Paige told me four weeks so far this winter. four weeks total that there have not been heat in that building and there are parts of that building that get really really cold. I mean obviously we've made some adjustments. So I think we have 12 classrooms in the library that have mini splits. The band room has a separate heating system. Locker rooms have a separate heating system. But after that, I mean, the entire basement of the building, the gym hallways and all of the classrooms along the home science, I mean, those are those are really cold. Really cold. And then to add insult to injury, we went

093we gathered up as many space heaters as we could. And then we had our space heaters. We had so many space heaters on a breaker that caused us some electrical issues. So, we're also in this on the electrician also because of this heating issue. I just >> again we're we're asking the board tonight for that RFP so we can go out and get hard bids and then bring those back to the board and let the board make some decisions. I'd be happy to walk any of you through the boiler room and and show you all the pipes and show you what we've fixed so far and um show you the return tank that is about ready to rust out. I mean, we we have some issues. >> Is CR the only facility that does that

094or are they the closest? >> There's CR combustion and there's one other one that Jim told me that we've used in the out of Medford. Um, my experience is CR Combustion, they show up and when you call them, they've always been willing to have a technician out the next day. And unfortunately with the boiler this winter, that's the way it's been. So, because they've been willing to respond, we have continued to use them. But there is another company out of Meford. I just don't I don't know that off top. Mike, Jeff, do you know? >> Okay. I I mean >> it's been expensive, but literally every time we've called CR Combustion, they have had a technician out within 24 hours. So, that part I truly am grateful for. My frustration is just we're playing a

095game of whack-a-ole that we're losing. I mean, we really are. We fix something on the boiler, something else goes out. And it's just really is stuff's just literally rusting in in front of us. Yeah. >> How old is that boiler? >> I don't have the exact >> older than us. >> So many years of steam on raw steel. >> Yeah. >> Just about gone. >> It really is. >> Yes. >> And to to also add to I I wanted to give you an update on our water leak at the high school. We are still working with our insurance adjuster to have a final what the insurance will cost what it will pay for for us. So our deductible is $25,000. So we will for sure be paying $25,000. >> $25,000. >> Oh that's not 2500.

096>> 25,000. >> Yeah. So um when we get that all sorted with them then we will be doing that and that is in >> Okay. >> Was the water adjustment was there a resolution on that that they credit us money back for from the city? >> The city did the city did a couple of things. Um um we met with um Forest, the city manager, and he did >> take out the sewer cost that was in the water leak because when your water bill, it covers your water and your sewer and obviously nothing went through the sewer. So, he did eliminate that and there was a percentage that he took off, >> but I don't have that exact number in front of me, but I thought it was I thought the bill is still over

097$24,000 >> for for something we found out about >> and within 24 hours we had fixed. >> So, we're in a minimum of $63,000 on this already. 25 for a deductible, 24 for the water, and 14 so far. >> Well, will the insurance cover some of the >> And we're Yeah, we're not sure how much the insurance company yet. They gave us one number and I told them that was unacceptable and we needed to rework that and see if there was something else they could give us because, >> right, >> that's there's a possibility we may have to come back and talk about spending some contingency dollars just to cover the water leak that we had earlier this year. And and what the insurance company has justified that Kayla is our insurance, our liability insurance

098is for our buildings. The water leak literally happened >> outside >> feet outside of the building. >> But it's been leaking into the basement. >> There was some water damage to the basement. There was an excess cost. There were some sidewalks that were clearly damaged. There were stairs that were damaged, but we're still working through that with the insurance company. One other thing I do want to say about the city is is the city has given us an opportunity. They understood working with insurance claim issues. So that bill of I know it's it's right around 24,000 something >> that bill we don't have to pay that. We've had an obeyance until May. So Forest did also give us some additional time to make that because originally we had notices on the two of our schools

099that we were going to get the water shut off on us. And so luckily the city was willing to work with us regarding that because we hadn't paid that bill yet. So we do have an obeyance on that until um May. >> The last question I have for you is we have financial resolution 2026-04. >> Yes. >> So if you will look at the appropriation sheet you will see on um fund 100 In function 3000, you will see that right now in looking at our um incumbrances plus what we've actually spent, we are going over our budgeted dollars. So I have um requested to move 15,000 from um general fund function 1,000 into function 3000 general fund. So then we will be okay with our appropriations. >> So we're just moving money from one fund

100to another. >> What was that? >> We're just moving >> We're moving from one function to another function. It's staying in general fund. >> Yep. >> Thank you. >> You're welcome. >> Question. >> Any other questions for Denise? about money. >> We all sell kidneys. >> Find us some more money. How do we get a license to print? >> All right, let's go to 6.0. Our superintendent report. >> Um um communication to the board. In your packet, you'll notice the board did receive a letter from Angel and Thomas Daskam. I wanted to make sure that that you receive that in your packet. Um, going to our population reports. I don't know if you noticed this in my earlier slideshow, but for the month of February, we actually are down another 10 students across the district.

101We were at 1181 in January and we dropped to 1171. Again, something that we're watching closely. Um but we continue to lose students. I had on my report that I was going to add something regarding um daycare and the future plans, but I think Amy May did an outstanding job explaining that. So I don't think there's anything else that I need to add. Did you happen to look where those pot where they were from a chance to see what? >> Yeah, >> I will uh >> but I will >> I will I will send that information out to the board in my twoe report. >> What does EO mean by these waterers? says 3 EO7 EO on your population report page right here. >> Right here. >> I don't know that some that's a communication

102that that Rachel makes as far as Rachel does this population report and she is currently at the uh synergy conference. >> Okay. I don't have an answer for that. Any questions for Wayne? >> I got lots of questions, but his answers are too expensive. >> All right, let's move to the 7.0 O discussion action items. >> I have to make a motion. >> Are we um the 7.0 are we discussing anything on there in executive session? I see that there's in there. So, are we removing that until we're able to discuss it? >> We can table it. >> Table it. >> Do I have to make a motion to table it? >> Yes. >> I would like to make a motion to table 7.8 approval of superintendent contract until after executive session. And really quick,

103the my only other question is 7.7 isn't a change. There's nothing that was different. I'm assuming that's what we talked about in session last time and that's still >> nothing's been changed since the last time. >> As far as that that list, there's there's one person that is on the reduction enforcement. >> That wasn't before. >> No, >> the rest was signed. >> You look at the resation. >> Oh, the rest. I got I got what you're saying. I get what you're saying. Okay. >> Okay. Do I have a >> second >> to Okay. So, I have a motion by Marcia and a second by Heather to table. >> Kayla. That was Kayla. >> Oh, sorry, Kayla. Heather. >> I did, too. >> I'm sorry, Kayla. Motion by He by by Marca and a second

104by Kayla to table um discussion action item 7.8. All in favor? I >> I any opposed? >> Okay. Um do I have a motion to >> Yes, you do. A motion to approve the the balance of the items 71 through 7-Eleven minus 7.8. >> Second. Okay. >> I have a motion by Steve and a second by Marsha to approve 7.1 through 7.7 and 7.9 through 7.11. All in favor? >> Any opposed? Okay, let's move to the consent agenda. >> I'll make a motion to approve consent agenda items 8.1 through 8.11. Second. >> Okay, I have a motion by Heather and a second by Marca to approve 8.1 through 8.11. All in favor? >> Any opposed? Okay, we will move to 9.0 No staff and public comments. At the discretion of the board chairman, anyone wishing

105to speak before the board, either as an individual or as a member of a group on any agenda item or other topic, may do so by providing the board secretary with a completed registration card prior to the board meeting in order to allow the chairman to provide adequate time for each agenda item. Please keep all comments to three minutes. Okay. Uh Michelle Bowington. >> Yeah, I'm setting my timer right now. >> Just tell me when you're ready. >> Don't be nervous. >> Yesterday. >> Okay. Hello everybody. I'm Michelle and I'm school counselor here in the district. And I want to start by saying I'm very grateful for the investment district. Um I've established relationship with students with families. I'm especially proud of the relationships I have with faculty and staff as we work to collaborate

106and serve the university. I was going to say that first and foremost. Um, however, tonight I do have some concerns regarding difficult decisions that have been made to cut the budget for certain programs, specifically those that were established to provide a comprehensive school housing program, which includes mental, behavioral, and academic programs to support student success. That's one of the administrative rules like 581-22-206. you don't have to. Um, but what I know is that we have an increasingly high need in our community for timely counseling services for our students. And as you guys know, I've been the only school counselor in the district for the past six weeks. And I would say in February alone with only 18 student contact days, I have seen 138 students individually and 235 students just for the brief checking. things

107classes, how are things at home, how are things with their friends? But that's a total of 474 student connections that were made in 18 student contact. I've spoken with 10 parents and I've met with faculty and staff regarding student success and emotional wellbeing on countless occasions. We've had multiple crisis situations calling on me to provide help for students, families, staff, including collaboration with our deputy Owens. Um, and my concern is there needs to be a plan for the district to provide timely services for our students when it comes to their emotional and mental health next year. And I can't imagine what will happen. We don't have someone to provide immediate support for our students and their families at a moment's notice instead of waiting for outside agency assistance. It's hard for me to to imagine.

108Um, it's my sincere hope that when things settle down, the state projected actual funding that our district will be able to find the ability to maintain at least one, if not two, full-time onsite school counselors to provide essential services for the students in our community. I have available the most current counseling statistics for school from September through February and also documentation regarding the administrative rule. I mentioned earlier, you know, regarding the um requirements for a comprehensive school counseling program and I believe you have access to the student success act, the student investment account. Um but if needed, I can provide copies of >> Julie and thank you for your time. Thank you, Michelle. Thank you, Michelle. >> Thank you, Michelle. >> Okay, I have another one here for for Angel Allen, but I will remind

109you, you cannot discuss specific staff. >> I realize I can't say her name, >> but I wanted to address you guys about the teachers. >> Here, go ahead and start. >> I wanted to address you guys about the teachers. I have three children in this district. I raised two already and now I've got three more. But I have one in particular who refused to go to school last year and I moved her to Winter Lakes and she met this teacher and this teacher in particular has done so much for her that she says that if if this teacher doesn't keep his job, she's not returning to school. I have spokeen to six other amilies. You guys were talking about declining enrollment earlier. I have spoke to six other families with 30 children who will not

110be returning. This one teacher is removed. This this person goes above and beyond for these kids. And our kids are the future. The teachers are here to help them. We need to remove staff from somewhere else and keep the teachers from these children. I don't I mean I realize you guys are underment but there's other teachers that I hear complaints about all the time but this particular teacher I have heard nothing but good things out of everybody. My child does not have this teacher this year but she still goes to this teacher when she's upset or has a hard time. And I know for a fact there's two people in this room that you guys need to make that decision. >> Thank you. All right. We will move to 10.0 executive session to consider information

111or records that are exempt from disclosure by law including written advice from your attorney OS192.6602F. 6602F to review and evaluate the performance of an officer, employee, or staff member if the person does not request an open meeting. This reason for executive session may not be used to do a general evaluation of an agency goal, objective, or operation or any directive to personnel concerning those subjects OS 192.6602i and 192.6608. And to conduct labor negotiations if requested by negotiators for both sides, OS 192.66 6603. Okay. Do you guys want Is everyone here? Okay. Now us back into open session. >> Madam chair, I'd like to make a motion that uh on item number 7.8 on our discussion item that we tabled uh item one and two on the teachers contract February 4, 2026 addressed to you. >>

112Superintendent contract >> Superintendent superintendent contract. I'm sorry. Um the letter addressed to you item one and item two that we approve. >> Do I have a second? >> Second. >> I have a first I have a motion by Steve and a second by everyone. Heather was first uh to approve the superintendent contract in the letter addressed to the board chair numbers one and two. All in favor? >> I. >> Any opposed? Okay. include this me.