001To the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. >> Thank you. Can I get a motion to uh amend the agenda? >> Yes, I motion to amend the agenda by moving or switching places with 2.0 and two and 3.0. >> Okay. Can I get a second? >> Second. >> Okay. I have a motion by Marsha to um amend the agendas switching 2.0 and 3.0 and a second by Steve. All in favor? I >> I need a motion. >> I'll make a motion we approve tonight's agenda along with our approval of regular board minutes. >> I'll second. >> Okay. I had a motion from Steve to approve the agenda and approve um the regular board meeting minutes
002from November. Um did I say a second by Maria? A motion by Steve and a second by Marcia. All in favor? Hi. Hi. >> Okay. Um, everyone sees what our future meetings are through April. There any questions concerning them? They're all just regular board meetings, so there's no change all on the second Wednesday. All right, let's move to 3.0, our school spotlight. Coil Valley Elementary. >> Hi, good evening. Uh, I'd like to introduce uh two teachers. uh Emma Rostikus, our music teacher, um and Casey Peterson, our science teacher. They're here to share um what's going on in the fifth grade world and the sixth grade world for um the music program and the science department. Um this is actually the first year in quite some time that fifth graders have been able to do music
003and so we're really excited about that along with sixth grade and we have quite the turnout for that. And then we're actually um also, you know, switching classes in fifth grade is a big part of our plan. And so we have some uh students here from science here to talk to you about that as well. So without further ado, um I'll have Mr. Peterson come first to talk about uh science. You can grab his students and introduce them. He's got um three of his students with him. And Okay. So, this year we've started having a dedicated science class for the fifth grade. I've asked a couple of students that are here for uh science, but also a few of them are here for music as well. So, you get to see them quite a bit.
004Um, in fifth grade science, we are focused on the NGSS or the next generation science standards. Uh for anyone who's not familiar with these, this is a departure from the way that science used to be taught where it was mostly about memorization of facts and trying to um just get as much information into the students brain as we possibly can and hope that they could regurgitate it later on a test. Um this is instead a very exploratory way to do science where um the students pose the questions. They come up with the questions for something that is shown to them, some kind of phenomenon and they then uh go through the steps of exploring, experimenting, revising experiments to try to come up with some possible solution, possible answer to the question that they came up
005with. Um, and the NGSS um framework is kind of what's built into our entire system uh starting from a very very young age. Um but we really focus on it starting in fifth grade this year with the inclusion of this new class. Um so the the standards that we've mostly focus on in fifth grade are very broad. We have engineering, matter, energy, earth systems and space systems. And we talk about them in a huge huge breadth as opposed to in depth on any single one that comes later. In fact in sixth grade they go a lot more in depth. In December, we talked about plants and how plants create their um create their own food from matter that they gather from water, air, and energy from sunlight. Um but we didn't talk about the exact
006process by which they did that. We mentioned photosynthesis. We understand that the broad concept, but I know that in sixth grade, Mr. Ecklund at the same time I was teaching that is showing his students plant cells and how the plant cell works and the different parts of the plant cell. So, um, in fifth grade, they're getting this broad knowledge and that will be refined as they go forward in science, uh, through sixth and junior senior high as well. Um, will you switch? You got it. Okay, cool. Uh, so this is just a quick slide to show the six um units of of study that we're doing this year. We are currently in the energy and matter in organisms. So, we're talking about living things and how they interact with matter, which matter is everything that
007has some weight and takes up space. And I brought three students with me today that are each going to talk very briefly about something that we've done in class that uh they enjoyed and um maybe what they learned from it. Abby uh Wesgard is the first one. Would you step up, Abby? My name is Abigail Westgard and my favorite thing about science are the experiments. And my favorite one is probably the one where we built little cars with balloons and I I learned that it takes multiple tries to make something work. >> Malia Silva is also going to present that she learned. >> Uh my name and in science uh we do like a mystery science every Wednesday and those are really fun. And the and one I really enjoyed was when we did a
008food chain one and we had to put together the food chain things. And well, I learned what eats what? Um, hi, my name is Isa and my favorite thing that I learned in science was um matter and like how if you like heat something up, the particles in something um like move more. So if you like heated up water to make um like gas or like boiled water, the particles would move faster. And if you cooled it down to like make cold water or ice, the particles would move slower. Um, so um um thank you fifth graders. Um, so we are doing a lot of fun things in class. We're trying to help the students come to their own conclusions. Um, and here's the slide of how things are going right now. Um, I have
009the breakdown of the four different categories that I am grading them in and how much of their grade uh is dependent on those things. Um, we have classwork projects. Projects are the experiments we do in class and participation is mostly what they are being graded on there. It's um in NGSS or the next generation science standards, failure is acceptable. If they fail a an experiment, then what we do is we say, okay, well, what do we think went wrong? Um and so they don't get a they don't get a lower score simply because their car didn't go as far as somebody else's. It's more okay, what did we learn from it? Maybe how can we change it? Um, and so I'm I'm hoping that these reflect on what our trend will be going forward and
010that we can see some good results come out of the fifth grade science program. Um, and the last thing that I wanted to touch on is um through NGSS, the science and engineering uh teaches the K students the value of experimenting and of failing. Not everything is planned as part of the process. So practicing This will build resilience that hopefully will help them throughout their academic um their academic future here in Kokill as well as beyond wherever life takes them. Thank you. >> Can I ask one question? >> Just one question. Sure. So your second to last slide you said you know coursework whatever percentage and then you had a percentage underneath that was was that like how >> so that oh sorry maybe I should have explained that yes the um underneath each of
011those different categories that is the grade average right now throughout the fifth grade. >> [clears throat] >> Good evening. It's nice to see you all. Um, I have some fifth and sixth grade choir students here as well as some fifth and sixth grade band students and they're very excited to give you a little presentation. But first, I'm going to go over a couple things um that I feel have really developed with the music program, looking at progress basically. Can you go ahead? Thank you. Um so, this is only the second year of band as most of you know. And last year we didn't have a winter concert at all and this year we had a winter concert and it went really, really well. Thanks to my amazing students, our amazing students and a lot of
012helpers, a lot of helping hands. Um so that's great. the numbers in band have almost doubled. Um I have a lot more choir students who are doing two years of choir. Um and then uh which allows us to do more like solos, harmonies, things like that, contrasting rhythm, counterpoint melodies and sight singing. Um this group of students, the sixth graders I've had since they were in third grade, fifth graders since second grade. And I start second grade music students learn starting to learn music theory already. So this group is really really strong in reading notes, counting rhythms, understanding the the theory behind all of it and the mathematics behind all of it which makes for a really strong ensemble and it's only going to get stronger. So I'm super proud of these students right now.
013Um not only that, but it creates um a real sense of community, you know, just like a sports team does. Um, we're a music team, so that's fun and amazing. We have a great time and we work really hard. They work really hard. I also work really hard. Um, [laughter] and uh, I think having a band available for fifth grade has really been a benefit because not only do we have more students, but then they can start to build their dedication to that particular um, uh, educational class, you know, starting from a younger age so they can continue on through middle school and high school, which is really important, especially for uh, working with Mr. Bridges, which I hope they all do. Um, so anyways, these ladies have put together a tiny clip of a
014song called Dynamite, and they're going to sing it in a round. [singing] Let's go and joy [singing] and I'll throw my hands up. [singing] [singing and music] >> [singing] >> I throw my hands up [singing and music] my hands up in the air and go and [singing] I throw my hands up [singing] my hands Baby [singing] sing baby [music] and it goes [singing] on and on. [singing] And it goes on and on. It goes on and it goes on and on. And it goes on [singing] and on. And I also want to thank these sixth grade um choir students for being extra great leaders this year have and then these fifth grade uh choir members that work very hard. >> Now we'd like to welcome up fifth and sixth grade band. Okay. So, a lot
015of them wanted to come and if you guys ever want the full band to come, they would gladly accept. [laughter] Everybody wanted to be here. Um, so it's really great to have that many eager band members. This is one of um the songs that we played for the winter concert and one of their favorites. They learned it very very quickly. All the counting and the notes. And I'll stop talking and just let them play. Heat. Heat. [music] Heat. Heat. [music] Heat. Heat. [music] Thank you very much. And um thanks to all of our students for coming and playing. That was excellent. >> That's a great way to start the year. Thank you everybody for coming. >> All right, we will move to 2.0 which is our presentation on our local service plan through South Coast
016ESD. So we'll turn the time over to Paul Peterson. >> Good evenings uh Superintendent Gallagher and members of the school board. Uh, I am Paul Peterson, superintendent of South Coast ESD. On behalf of the board of directors with South Coast ESD, I want to thank you for inviting me to join you this evening. Oh, that was great. I love that. That was just see your faces just light up. That's that's even that's great, too. Um, so I'm just here to provide a a brief description of the local service plan process and answer your questions related to the so local service plan, which is on your agenda tonight. As an overview, every year the local service plan or LSP gets reviewed and approved by the regional superintendent, then the ESD board, and then the boards of
017each of the 10 school districts within South Coast ESD's service area, which ranges from Reedport in the north to Brookings in the south. The local service plan on your agenda tonight is largely unchanged from the LSP you approved last year. This plan was reviewed by the area's 10 school district superintendent this fall, and they've voted to approve the plan on November 20th. The South Coast ESD board of directors also voted unanimously to approve this plan at their December 9th meeting. This LSP is designed to provide the maximum flexibility to each district and how they want to use their ESD resolution dollars and that each district chooses from a menu of services what they need from the ESD. We call those tier 2 services. Altogether, tier 2 services comprise around 95% of the ESD's resolution dollars
018with just around 5% in tier one or what we sometimes call core services that benefit all 10 districts. Those tier one services include homeschool registration, aiology testing, birth to three evaluations and the safe schools program. South Coast ESD is proud to partner with your school district to help deliver the highest quality programs and services for students in a cost-effective manner. And I'm happy to address any questions that you may have. I have one question. It's uh I've always wondered how do you get your funding? Like we get ours by the kids. How do you get your funding from? >> Uh similar. It's a uh the state school fund has a portion that goes uh to the 19 ESDs. Um so uh local taxes also support [snorts] uh the ESD. So all those local taxes, whether
019for your school district or ESD, go up into the state school fund and then this then the state then divvies it all out and we get like 4 and a.5%. Something like that. Yeah. Uh we also have u our local service man is kind of one pillar of what we do. We also have lots of uh major grants and contracts. Uh we're always on the hustle looking for grants to provide more value to our school districts and provide services and then we try to get contracts with the state also. Uh for example, we have a contract for regional inclusive services that would be for uh special educations the low incidence type special education. Think deafb blind uh students uh traumatic brain injury uh treatment that kind of thing. >> Yeah. Welcome. Good question. Any other
020questions? >> Okay, thank you. >> Thank you for your time. >> Okay, let's move on to 2.2, our integrated programs. Um, I think Kanyeo is going to talk to us about our SIA grant agreement. >> Good evening. I'm sure the school board would remember that in October we talked about our integrated programs and all the different grants and how we spend the funding. But one of the requirements that OD makes of us is that we make public what our grant dollars are, what the agreement is, and that we post it to our website and we have to have presented it in a public venue so there's opportunity for discussion. So for the 2527 bianium, we're slated to receive just a little bit over $2.3 million. And in this specific revenue stream, we are paying for
021a large number of personnel, namely our CTE teachers, our academic and social emotional learning counselors, um our equity team, which is something now required by law that we have an equity team. It also is covering curricular adoptions for certain content areas and social studies is coming up as I'm sure you read in the board report from my curriculum director's side and it also helps us to pay for our speech language pathologists and their assistants. That used to be a service that we purchased from our ESD but now we take care of providing that service in district and we use these grant dollars for that. We also are using some of these grant dollars to have personnel who are educational assistants. So again like the high school success grant revenue stream, we are using these dollars
022to have people who face forward to our students and provide them support. Does the board have any questions for me about this student investment account? >> Thank you. Thank you. Okay, we'll move on to the 4.0. Um, our board goal, increase opportunities for student academic advancement, and that will be Tiffany Clapper and Paige G. Sean, if you click like the double arrow, it should Yeah. Okay. So, Tiffany and I are going to talk about u kind of where we started with our work on improving academic opportunities for students and kind of where we're at now. So, I talked to you uh last year a little bit about our partnerships with SWAT and working towards it adding more dual credit course options for students in our school. We started with just the writing 121 and the
023122, the college writing. We've had that for a long time. Mr. Cooper's taught that. This year we were able to add two additional courses in science with the chem and the biology series. We added the uh college US history series, the college math series, and then a literature series for English. And so when we decided and we're selecting at what courses we're going to offer for these dual credit courses, we look at uh not only what's going to get, you know, what teachers are credentialed to teach and what students are interested in, but also what's going to get them to that next level. All of these courses work towards students transfer degrees. And so with the 54 credits that we offer in dual credit, they'll all be applied. So su when students if they go
024to swak um or any other junior college most of these credits transfer and they'll transfer to their four-year degrees and those like general um required credits for that. These students are very or these classes are very well um attended. So in college math we've got 21 students. College writing we've got 25 students. College Biology is our smallest course. We've got 11 students registered. Um my thoughts around that is that last year we offered AP biology and we had a lot of students take AP biology last year. Uh we also have 17 students in college literature, history, and chemistry. So 17 students per each of those courses. So, we've got quite a few students who are taking advantage of these dual credit courses and they're all passing their classes. And so, they've all finished their first
025trimester with SWAT and they've all they've all received passing grades and mostly A's and B's. So, that's really good. The second part of it is the dual credit courses are the courses that are taught in our class by your teachers. What we don't offer in our school, we allow students to take expanded options courses and the majority of those are online courses that are taught by SWAT professors. So what that looks like for students is typically they have a period scheduled for SWAT in their day and they use that time to work on these online college courses. So this is the list of the different college courses that students are taking online through SWAT. All of them are taking these courses because they fit in some way with their plan for the future. So with
026whatever their intended major is or an elective that goes towards their transfer degrees. There were 19 different expanded options courses that were taken by our students just in the first term and this winter term through SWAT. And students of course are doing really well in those online courses too. one uh college visit. So, we've uh really expanded what we've been doing with college visits for our students. We're taking every single student will have the opportunity 7th through 12th grade to go on some kind of college visit throughout the school year. And then we're really uh targeting with the juniors and seniors on colleges that they're interested in visiting. And so these are the list of schools that we will throughout the school year visit with students. And like I said, most of them are juniors
027and seniors and they've really like filled out surveys and selected which schools are really interested in seeing so that they have the opportunity to go visit those schools as well. And then the last thing that we've been working on are just really working on our local partnerships. And so, um, Miss Ara is our academic counselor and she's been doing a really great job. Uh, she manages our work experience program. And so this spring, um, we're really trying to reach out to community businesses and really build up that work experience program for students, talking about internships, um, and really building kind of the opportunities for students within our communities to gain those really important career experiences, skills, and get a foot in the door. Um, we're having like a community business lunchon where we've invited community
028partners. So, if there's someone that we haven't reached out to that would like to be a part of that, we'd love to have you. So, we can not only talk about, hey, what are some opportunities for our kids to get in and whatever that might look like, whether it's a tour or maybe you've got some internship opportunities, but also what are your needs? What do you need from our students when they graduate from high school and they graduate from college? What kind of career skills are you really looking for in our students? Also, uh I've been working a lot with SWAT. Um, we've been working on our CTE partnership. I'm really excited uh that we've been able to more align our agriculture CTE programs. And so previously they were more offering more of an ecology
029program and now they are in the process of transitioning to a more robust um like agro cultural industry um model where they're going to be offering some more like animal science as well which I think will really benefit those students who are really invested and interested in agriculture probably going to stay within our community, but can go to SWAT, get some additional skills and knowledge to be able to bring that back to their local ranch or farm um and work in our community and and bring more knowledge back into our community through that. Um I've also been working with SWAK on um working on our rural pathways for students and what opportunities we're providing for students. And [clears throat] so I'm going to Pittsburgh in March with a team from uh SWAK and some other
030local principles to help make sure that we're all really working together to provide our students with the best opportunities and programs. And then we've also really been working with soib on um they also run the recruit hippo program where they come into schools. They also help work with students to get them connected into local businesses um and get them internships and sometimes they have like funds to be able to pay kids. So the businesses aren't paying the kids for the internship but they're the kids are getting paid to go and get this work experience. Um they've also been really great in helping to provide some more career pathways curriculum. That's one thing we've seen kind of a gap um in our curriculum especi we've done a good job at the high school level but need
031some more at the junior high level to be able to offer more career pathways just to expose kids to the different options that are out there for them. I think you're next. Paige has done some really wonderful things on her campus which helps for my campus as well. So if there's ever a kid that wants to do a dual credit or go over for art or anything, we're able to have and share our students in that curriculum. So it's been really wonderful to be able to partner with Paige and all the work that her and her staff has done um to help support the students that are on the Winter Lakes campus um in those areas of science, English, math, and social studies. I also have students that take expanded options. Last year, I had
032five students that graduated with an AA degree as well as their high school diploma, which was really wonderful. I currently have 11 students that are enrolled in expanded options at SWAK. And there's one in diesel mechanics, three in pre- nursing, one in welding, one in early child education, one of that wants to be a paramedic, and then there's about four that are doing just general AA classes at this time. and they have ranged from anywhere between 3 to 24 credits um that they have earned so far depending on where they are in that process. Um these are the college visits that we have currently taken all the way up to Lane Community College which we're going to try to do at the end of this month. Um Clamoth Falls Community College was for our cosmetology
033students but we are also going as far as we can with our kids and what their interests are. And then one last thing on my last slide is to talk about co cosmetology. We have worked with the Oregon health licensing to now be able to offer practical exams on our campus. And if you don't know what the practical exam is, that is the hands-on, can they cut hair, can they um dye the hair, can they do all of those things once they have reached all of their hours for cosmetology. and we're hoping to eventually here in the future be able to offer the written exam now that we are a Pearson testing center. So yeah, thank you. >> Any questions? >> So if they pass the So I guess I'm the the practical exam that
034you were talking about. this is for anybody to come here and take the test if they've or is this just for our students or >> uh well so Brenda Goel has worked really hard to pass classes and pass all of the necessary um instructor portions of it. So if there is somebody in our area that wants to test that has taken all of their hours then yes she can provide that service um for the people >> mostly it's for our students >> mostly for our students but um if there is somebody in the community that does not want to travel all the way to Salem to do that we are able to provide that service and right now once they're done with all of their hours they can do that at our building and then
035go straight up to Salem to test and go into the workforce. Any questions? Any other questions? >> Thank you. Appreciate it. Okay, let's move on to our school and program written reports. I'm going to try really hard not to skip anybody. And first one is Winter Lakes. Does anyone have any questions for Tiffany? >> Oh, there it is. I did read it. Okay. Thank you, Tiffany, for writing that. Um, and then uh any questions for Tanya regarding Winterlakes Elementary School or in her job as curriculum director. >> Seems like there's a lot of stuff going on at Winter Lakes Elementary. I was >> At least you wrote a lot. >> I love your little newsletter with all the pictures and all the It's very informative. All right, let's move to Coil Junior High. Any questions
036for Albert Dixon? I don't think there was a separate just junior high showcase coming up next month, right? actually a little bit glad I don't have a junior high student. Next year I will. It's a [laughter] little break. It's a little breaking a poster. >> Okay. Any questions for Paige concerning the Cochill High School? Okay. Any questions for Armando Ruiz concerning CVE? I'm just going to say from all of your guys' things, looking at your calendars, I didn't realize we had next Monday off. I mean, I know we have this Monday for Martin Luther King two Mondays in a row. That's really exciting. >> All right, any questions for Amy May concerning early learning? Um, any questions for Tony Jones, our athletic director? Where's Tony? There he is. There he is. I It wasn't on
037here, but I'm curious when the junior high had JV and varsity, but I don't think there was any junior high on here. or like junior high basketball, >> right? We just got that schedule last week. >> Okay. So, I that's what I was wondering if the schedule has >> Okay. Okay. Any questions for Sean, our technology supervisor? When do you anticipate having everything moved over here? most I'd say 80 to 90% of our stuff is the remaining items that are still there are some things that need to be some things that just need to be taken down and just a few other things that are mission [snorts] Okay, thank you. Any questions for Marcy, our food service supervisor? >> Okay, good job kids, I guess. Okay. Um, let's move on to our transportation supervisor. Does
038anyone have any questions? >> I just had one on the the bus route change. U some of the junior high and middle or junior high and senior high kids for the morning have said they're either not getting enough time to eat or they're really rushed to get to class. So I don't know if that's something >> different. Okay. >> Okay. >> Any questions for John Owens, our school resource deputy? >> Looks like you're keeping busy. How many students do you have doing um driver's ed right now? >> I don't have any. >> I thought I saw that car driving up. >> Okay. I was gonna say I've seen that car a few times in the morning. >> Okay. So, but you're starting in February the next All right. Um, any questions for Jeff, our assistant
039superintendent, concerning special programs or his maintenance report? I hope the civil rights audit goes well. So why >> is it pretty stressful? I don't know. WE'VE I'VE NEVER I HAVEN'T BEEN ON THE BOARD WHEN WE'VE had one before, so I don't know. I think it's going to go just just fine. There's uh they're going to come in person and do a lot of this in March and so um there's a lot of requirements. Some of them are new to us. So there's some new things for us, but we'll just make sure. >> Okay. Any other questions by anyone? Okay. Then we'll go to 6.0, our fiscal director's report. I'll turn the time over to Denise. >> Or if you have any questions, yeah, I'll turn the time over to you. Okay. >> All right. Um,
040you can see on the reports that I'm projecting that we'll be $16,000 over our contingency um at this point. And um there may some changes coming in the near future. >> Counting our boiler bill. >> No, this is not counting our No, >> this is this is as of um November, the end of November. Okay, >> so all of these things that happened in the month of December and January, you will see um that in the next board meeting. And then the following I'll try to give you as much of an update as I can next board meeting on even what has transpired in January. >> So good news this month and >> see what happens. >> That's right. That's right. Because there's been a quite a few things [clears throat] every time you know
041Wayne walks in my office. I have something to show you. >> He doesn't say hi to me anymore. [laughter] >> It's just >> like what do you want now? >> How much I say? or he hands me something and walks out and hears me say, "What?" [laughter] So, um anyway, that's where we're currently at right now. I did have to make some adjustments. Um, and you will notice that if you do look at one board report versus another board report. Um, for the remaining months that are estimates, I did have to change some of those um, a little bit um, just because I know some things that we're not spending the money on or things that we are spending more on. And so I have had to do some small minor adjustments um, on that
042stuff. So you will notice that. Um, do you guys have any questions on >> Can you adjust the font size? >> Yeah, I had to pull my glasses. >> I know I'm getting old. I can't see. >> If you look at the If you look at this one where it is the yeartoate activity and forecast, it makes it much easier because it is a normal >> horrible. You're not looking at every single month spread out. It's on page 45. It does make it a little bit easier to add that on there. >> Any questions on that at all? >> Did you want to talk about >> Yes. So, um, we did receive our audit back and we received it back on time December 31st at like 2:30 in the afternoon. So we made the deadline
043of getting it into the states by December 31st. So this was a very good thing. Um we had a great audit. Um everything that the auditors were they were complimenting the department saying we had everything ready for them in a timely fashion. The audit went very smoothly. Um they asked their questions, we answered them. um when they left I I think we only had a couple things that we had to get them at a later date. Um so we did have everything prepared and ready for them when they arrived on site if not before. Um so it was a very good audit. We did have one finding and that finding and you'll see on the piece of paper um that I did give you, we do not have our uh printed full audit yet. We
044will get those sometime later this week or next week, but I will make sure to get you a copy so that you can look at the entire audit report. Um, but the finding was having to do with the Oregon budget law. Um, Oregon budget law is extremely complex and even when you think that you're doing it right and then when it gets down to it, it is um, like I said, very complex. And so Wayne and I were talking with the auditors And um we did agree that if we have questions, we are going to call and send up what we plan on doing as far as resolutions or anything like that with Peter prior to doing it. So then that way we will not have this as a finding again. Um that's something that
045I'm very passionate about. I don't I I don't like to have the findings, but I'm not perfect as Wayne likes to tell me. So um which is fine. Um, but anyway, we have identified and we have taken care of it, but I do need to let you guys know about that. Um, so if you guys have do you guys have any questions at all on that? >> Any other questions for Denise? All right, we will move to our 7.0. our superintendence report. >> All right, communications. Um, prior to today, we had no email communications report to the board, but we I did want to go over our population report um for this is actually the November population report. Our December population report was down um a few. It's in there on Oh, it's on the
046back side. >> You tricked me. >> I did trick you. Okay, so on the back side you can see the November report and then you can see that we were down um seven students for December down to 1182 and when I initially got this yes my level of concern is going up meaning 18 students below our original budgeted number. Um Rachel Price was nice enough to do a mid January number and we did have some students enroll after um winter break. So we are currently as of today up to 1188. So we'll see what it ends up being at the end of January and maybe we have went down and maybe we're changing direction. But 1182 being 18 students down in this year's budget knowing we budgeted everything at 1,200 students is concerning um for
047me. But that's my job to worry about those things. But I am glad that we based on Rachel's um numbers today that we are trending potentially up. Other items that I wanted to say is first off um January is board appreciation month and we have a uh appreciation. Do you mind if I go and grab that for you real quick? Okay. Um >> you want to help? >> Yeah. Thank you. >> Thank you for doing that. >> Thank you so much. >> It's beautiful. >> I love it. >> Also, kudos to CVE Kids for maintaining 90% attendance. >> I saw that, too. I was like, >> "That's pretty amazing." >> For sure. >> Our board chair requested. We normally get a sheetcake from Walmart that just says, "Hey, board appreciation." She wanted fancy cupcakes. SO,
048>> I WANTED ANYTHING from Lori. [laughter] >> Fancy cupcakes from anybody would like to see. >> And you were worried about the lasagna. I have a small piece and I did have a roll. So, I can have a cup. >> I think I need one of these. >> Thank you. >> I need one of each. >> Oh, what in the world? We have to decide. >> This is a lot of decisions here. >> I feel like I need to write a thank you note. >> Yes, we should. >> Let's do it. And everyone can sign it. >> Look, >> that's right. This was us last year. A photo bomber in the back. These are so cute. >> Cutest. >> Yeah, we do. >> We are incredibles. >> Okay. Oh, this table like I know we're
049like >> I felt weird. >> So, we got the dieters and the non-ders. >> That's exactly it. the minutes. >> It's nice to know we have some folks with vote. All right, so with that, I wanted to pass thank the school board for all of your hard work and service for the district and your willingness to volunteer to make our school district a better place. So, want to say first thank you to all of you. Um, not everybody realizes all the work that you put in and time um answering questions and and communicating with myself. Um, I wanted to uh give you an idea about our enrollment projections for next year. Denise and I have done a full-blown enrollment. We've done three of them. And the first one came out at 11:50, second one 11:40,
050the last one 11:30. And at the moment, with our current enrollment, I think 11:30 is extremely optimistic. But um we have submitted the 11:30 number to um the [clears throat] state as far as so all of our projections and estimates that come out in March and in May will be based on that 1130 number. That is 70 students reduced from what we budgeted last year. We currently receive $11,048 for each student and that is a decrease of funding of $773,000 for the district for next school year. Um we also have rollup costs and again the rollup costs are an estimate at this time but I do think it's important the board knows our current best estimate. Um, and rollup costs include everything, lots of unanticipated costs. That includes things like the new interm assessments that
051we're required to have. Um, this is one example of some frustration of some additional costs that we've that I had to share with Denise recently. The state board of education adopted four approved interm assessments based on Senate Bill 141. the interm assessment that we currently use in our building and paid for for five years was not one of them. So, we currently use and I feel like our staff and building administration are pretty happy with. We use it quite often. It gives us great, it's a great diagnostic tool. However, was not chosen and so we still have two years of contract with them, but we are now going to have to go out and purchase a different diagnostic tool and train our staff on how to use that because next year we're required to give
052that interm assessment three times. So, that's a frustration and an added cost that we just found out about um last week. So our total rollup cost with our PERS rates and again our PERS rates haven't changed. We're at 27% plus we pick up to 6%. So that means 33% of every person's salary we have to then pay to PERS. So that's um a very high cost for our district much higher than other districts. Other districts participated in the side accounts. Um, I know people get tired of me saying this, but it just really fries me when I hear other superintendents say they're so struggling with their PERS rate and it's only at 10%. And we're sitting at 33% total for our district, but I try to I try to bite my lip as much as
053I can regarding that. Other things, um, roll up costwise, insurance, we're anticipating our insurance to spike. Last spring, we had um the leak in the gymnasium that ultimately caused our insurance to pay to replace our gym floor at the high school um which was rather expensive. And then the leak that we had at the high school, we're still adding up all of um those bills. I'll talk about that update later in my report, but all of those rollup costs right now Denise is estimating is 1,25,000. That number may change because as Denise said, as things come in, we have more exact numbers. Things are fluctuating. But right now, I want the board to hear this. We are estimating today based on these numbers that we are $1.8 million needs to be cut out of our
054budget for next school year. Uh, and if you've been watching the paper, Salem's announced cuts, Eugene's announced cuts, Springfield's announced, Portland announced theirs really early in the year, and this is impacting us. And this is because of our declining enrollment. This has nothing to do with what potentially could happen in Salem as far as the short session. Um, Melinda was nice enough to go to the legislative um session that we had um with our local legislators. Last week, we tried to advocate extremely hard to encourage our legislators to tap into the education stability fund so that we can stay whole for next school year. With us already being down $1.8 million that we're going to have to cut out of our budget, if there was additional cuts that came from the state would be devastating
055for it be it's going to be devastating across the state. But I do want the board to hear we are going to be working the admin team and I are working on a plan and we will present that plan to the board at the February board meeting. Okay, so that's an important number and again that's an estimate. It could go up and down. Um January is also law enforcement appreciation month as well as the board. And I'd really like to extend a sincere thank you to John Owens and all his work he does for our schools. Everybody knows that they can count on John. If they call him, he's showing up. And if he goes by with the flashing lights, there's other people following him because but John always shows up. And John has already
056had he talked about his driver's ed. He's already had 40 students in two summer sessions and his two early zerohour sessions that have been able to go through the drivers education program. And I think that's making a tremendous difference in our um community and making sure that we have safer drivers on the road. As far as the CHS leak, all right, let's talk about the leak. Um, the leak was massive and it was one of these things. Jeff and I were there on Monday and literally Steve from the city was having to put these, you know, stethoscope in his ear listening to the ground to even think we could find the leak. The very next morning, the leak had finally surfaced above the ground and we had waterfalls everywhere and a major flood. So, um,
057as far as the leak, we're still gathering, um, bids and information to send off to the insurance company. We do not know yet how much they're going to be able to cover on that, but bills that have come in so far. Tri County Plumbing Bill was just over $11,000 to actually fix the leak. Tri County Plumbing was an amazing partner. We called Wes um, at noon. Wes was there, too. Wes was mobilized with equipment and manpower the very next morning on site by 7 a.m. and they started digging. It was amazing that they were able to get on that leak that quick. Um it cost during the leak we had some serious erosion on the stairs that are on the back side of the high school. Um we've got a bid to fix those stairs
058and the railing and that's going to be an additional $33,000. We also are going to have to replace our sump pumps that are in the boiler. With the amount of water that was going in, our sump pumps couldn't keep up and they gave out. The replacement for the sump pumps cost is $7,300. Um, and of course the leak itself, we were using an enormous amount of water. um that our current water bill from the city, we've been able to negotiate with the city and get that down to $23,000 worth of city water. That's actually five years worth of the typical water um that we use and there was substantially over budget from what we budget for the amount of water we use. As soon as we hear back how much the insurance will cover, then
059we'll know what our portion um is going to be. I would also like to thank Denise Hill. Um not only did the business office do an outstanding job preparing for and working with our auditors, Denise um has been working with the IRS and trying to mitigate the fines that we had back in 2020 2023. And this week, surprise, um Denise received a $16,000 check from the IRS returning some of the fees that we had to pay in 2023. So, definitely a huge shout out to Denise and her hard work and working with the IRS. They're not the easiest group to work with. Um boiler update. Um high school boiler is still down. >> [clears throat] >> There is not there is zero heat in half of that building. Those of you that have high school
060kids, I'm sure they've came home and have stories. Now, um I just thank goodness that we've had some amazing weather this week and it's not freezing every single morning. Um CR Combustion has confirmed that they've ordered the parts. Um we're hoping that they arrive middle of next week and then they can get in there and get things fixed. I would also like to throw out a final thank you to Jeff Philly and the high school staff for working on our civil rights audit. They have been collecting an enormous amount of information. Anytime there is an audit, it's like a giant scavenger hunt. Jeff and the high school staff have worked together, gathered all the documents. He's going to submit those tomorrow. And Jeff, just want to say thank you for all your efforts and being
061ready to get us over one more audit. as if we haven't had enough audits already this year. But thank you for your work on that. And that's all I have unless you have any questions. Okay. No questions. A lot to digest. >> All right. Um let's move to 8.0 discussion action. >> I think we just need to do >> both. >> Just No, just one. I don't think you have to do two. >> We don't have to do We don't have to approve. >> They don't have to approve it like Tanya. They just have you just have to present it. Okay. But we don't actually need to approve it. >> Okay. So, we only need to approve 8.1, which we do need to approve because that was the local service plan. >> Well, I'll make
062a motion that we uh approve our local service plan. >> Second. Okay. I had a motion by Steve and a second by Marsha to approve 8.1, our local service plan. All in favor? Hi. >> Let's move on to 9.0. I have a motion to approve 9.1 through 9.5. >> Motion to approve 9. >> It should be 9.7. >> Yes. >> Yep. >> 9.1 to 9.7. >> Second. >> Okay. Okay, I have a motion by Marsha and a second by Luke to approve our consent agenda 9.1 through 9.7. All in favor? >> Any opposed? >> Okay, we'll move on to 10.0 staff and public comments. Do we have any? >> Okay, record time. >> Yes. >> Okay, you have three minutes. Find my timer. >> Yeah. Oh, there's my clock. >> All right. Three minutes. >>
063Okay. and it's on transitions. >> Yep. >> Okay. Thank you. >> So, Carrie Telug live here in Tokyo. Um, I wanted to talk about transitions. One of the things on IEPs that the number one thing that like very often comes up are how do you transition from one thing to the next? How do you stop doing this thing that you're focused on moving on to the next thing? How do you move from this class to this class? like transitions are really important for kids especially on IEPs um kids with autism and we recently had a really big transition at CBE where we had a different teacher right so a teacher resigned and he was great and for some reason the district decided not to do a transition we just stopped after break and then they
064showed up to school and they had a new teacher I [clears throat] get there's lots of reasons why this decision was made, but I think the last on the list were the kids. And I'm just disappointed that they didn't have a chance to say goodbye. They didn't have a chance to work out transitions and how to get to a new teacher. um they didn't have a chance to get those new routines set and parents didn't get a chance to be reassured that the new routines were going to be carried over and I think that was a big drop in trust. We've already had a rough year last year and then we had a chance to do something where we built that trust back and we didn't do that. we chose not to and I'm just
065I'm disappointed in that choice. Um I do want to come like say thank you for the teacher that we do have cuz the sub is amazing. She's great. I'm super excited that we did have somebody to replace um a great teacher that was we had. But I urge you guys to think about the trust in your teachers and the teachers need to know that you have their back too. That if something like this happens that you're just like not going to drop them because they're our greatest resource are our teachers. Curriculum it all that stuff doesn't matter unless you have that relationship with your teacher and I want to keep that chance to build that relationship with our teacher. >> So that was all. >> Thank you. Okay, we will now adjourn. >> 7:07 7:06.
066>> Yes. Is that Is that good, Steve? >> Is that the fastest time ever, Steve? We'll do this just for you. >> Is it your birthday coming up? It must be freaking >> Kayla's probably got a CDL. Do you have a CDL? Well, you should get your CDL and you get a job for Steve, but then you have but then you have to GET UP AT MIDNIGHT TO GO. >> THANKS for your service, guys. >> Thank you for your service in the community.