001To the flag of the United States of America and to the republic for it stands one nation under God indivisible with liberty and justice for all. Okay, I have a motion to receive and second by Marsha to approve the agenda and all in favor state that we're opening up for public comment budget. Okay, so it's now um you're now open for public regarding the 2025 2026 budget. Um before we move on to 2.0, the school board has a little gift for our good friend Cliff. Who's that? 18 years, right Cliff? 18 years. That's why you got this. Thank you. We got there. Hey folks, take a quick look here. We got Very good. Very good. [Applause] I don't know. Steve, you want to say anything? You've been on the board a little. No, I've enjoyed
002his company on the board and we all I don't know if I'll make it. 18 years. Thank you. Thank you so much. All right, let's move to 2.1 minutes. All right. The board has received a number of communications from community members and the board asked us to send out a survey. So we did that and we had 252 parents, 58 students. Um we had 18 staff members a little bit closer and 13 community members. Um when we looked at um parents obviously could choose students at more than one school. We had 66 students represented at Lincoln Valley Elementary 128 Lakes Elementary 20 Junior Senior High School 132 Lakes High School 21. Um, looking at from the students perspective, we had four from Tokyo Valley, one from Winter Lakes Elementary, 44 from Tokyo Junior Senior High
003School, nine from Winter Lakes High School. And then looking whether we were a resident or a student and I stands for or excuse me, interd district transfer. So from parents, 79% were resident and for students 80% were residents. And then looking at whether or not um students were were bus riders, we had a ton of parents. 31% of the students were bus riders, 69% were not. And then student bus riders, 16% were, and 84% were not. Looking at the overall schedule, the vast majority of parents wanted to keep the schedule the same. And students, we had 63.8 that wanted to keep the stu the schedule to remain the same. Um staff, we had kind of a little bit more of a mix with um a section no preference stay the same was about half and
004then later than it presently does. And then going to renting priorities, looking at what were the most important things that parents used to make decisions. Academics was um by far the strongest. Looking at what was the strongest and based on the highest priority and the strength top two. And then the next category we had was extracurricular activities. A lot of families and parents were making decisions based on athletics. The next one, um, family time was another one that was marked extremely high. And then the last one was based on division 22 standards. Um, you can see we had a mix there. Um, so basically with what we've seen as far as a parent survey, the overwhelming parents and students that were able to complete the survey wanted to keep the schedule the same. And so
005I do have a copy of what that schedule would look like as far as affecting a high school because ultimately staying the same staying the same the only The only school that's affected is the high school. Junior high are currently on um the 805 time. So if you look at the schedule on the left, keeping everything the same. So Junior High would start at first period would start at 8:05 and also the high school first period would start at 8:05 in the morning. And then that would get everybody out in the afternoon at 3:15. And then right now the school's out at 3:12. There's additional couple minutes or just because there's one more transition that's been added um due to the addition of Does the board have any questions about the survey and or our
006survey results? So, this is just Yeah, that last um when I sent out that last compromised schedule to the board had um junior high and high school starting at 8:30. But based on the information we received from parents, I just want to make sure that the board is aware that if we leave everything the same, the only building that makes a change is the high school cuz currently our high school starts um first period at 9:28 and junior high starts at 828 I'm sorry 828. Thank you. Thanks. 8:28. Yes. This is to have that advisory period go over. That is correct. So all of the students at Junior Senior High School will have the advisory period which will help us be able to um teach the new curriculum that we're required to teach as well
007as Paige has a variety of other things that she would like to accomplish during that time. And we removing the prep for the home. It's like home room is essentially now after third period and it's called advisory. So I'm I'm fine with this fine. I just have to say I wonder if those high school students would put they're probably saying they want each they stayed the same. The Google the Google, we sent out a um survey monkey survey which some of our students were able to access and then we sent a Google survey which we could then email directly to students at their um CST8 Google address. And so when students took the Google survey, they had a choice between 805. Okay. Yeah. I would stay the same. That just meant that high school attend.
008Okay. All right. Any questions? We didn't see a plaque for not 18 years of service. How about Sure. We we went over we went over our we we received a number of notifications from parents through an email to the board and the board asked me to put a survey together to survey families. We did that and we had 252 parents I believe that responded to the survey and the overwhelming percentage was to keep the schedule the same which we will we will do that. It's just there is one change at Coale High School because Paige is adding in an advisory period. We already have an advisory period or I believe the moment it's called home room but it's that name is changing to advisory because there's more things that we need to accomplish during that
009time. So the high school would just start at the 8:05 time because junior high has already been started at that time. So now everybody in the building goes to first period at 8. Does that answer your question? I can definitely get you a copy if you want to see the whole survey. decision on if the board would like to I mean you're more than welcome to add a motion and do add a discussion action item the board actually wants to vote on the state I think based on our survey what we did our schools at the same time. Just knowing that high school then would start at 85. Anything else? Okay, let's move on to 3.0 school report. So, as we're wrapping up the year, um the board reports that I've given you, those are
010as of the end of April. Um so, we are projecting right now that we're going to be just a hair under 191, 900,000 at the end, but I am very confident that we are hoping to be at the time. That's right. Yes. And then when we do audit some changes there and [Music] any questions, And notice we have a letter from Rachel for helping us be aware of that. Okay, that's our 4.0 superintendence report. All right, you have your population report in your packet. Um, we finished the year with 1,226 students. That means we were six students over our adjusted u budget number of 1220. I feel really good about that. And remember going into next year uh we set our student budget at 1,200 students. Um communication. Yes, as I said, we had a
011number of communications which led to the survey. Um I know the board had to And then I want to talk about Senate Bill 141. This is a recent passing pass this Senate Bill 141 is the new accountability bill that was passed um in this long session in Salem. This bill puts some real teeth into accountability and this bill is going to force a lot of change within our district in the future. Um there are six matrix that this bill will now use to evaluate our district. The first matrix is um student attendance K through two. Currently our kindergarten students are at 75% of them are from 3%. That is significantly above the state average. The next indicator that they will use will be third grade um reading scores. And if you look on the next
012page on the Oregon at a glance, this information is 2324 data cuz at the moment that is the most updated information that OD is vetted and has um declared accurate for all districts. So if you look at our third grade um ELA scores, you can see that we're at 40% which is the state average. So we would meet in that matrix area. Are they saying you just have to be at the state average? That is my understanding. OD anytime a law is passed. It's passed. It has a narrative and then OD actually takes that law and writes all the policy and how it will be implemented. So I'm just saying they're not saying you have to have this much attendance rate. They're just saying wherever the state averages you. That is my current understanding. But
013OD will write all of those and as more information comes out of that show once a year. If you look at the um 8th grade math assessment that is now a new requirement. The Tokyo school district was at 13% state average is 27. If you look at on track to graduate rate, which is 9th grade on track, we are at 63%. The state average is 85%. If you look at ontime graduation, the Tokyo school district is at 37%. The state average is 81. And if you look at the 5-year completer rate, the Coke School District is at 58% and the state average is 87%. This new law is going to force us to have to make some changes because here's the teeth in this. So, you have two years to make improvement and then you
014will be assigned a coach from OD that will come in and work with the district and recommend some changes that we need to make. If you don't meet the third year, in that third year there will be more intensive coaching that will happen and they will make recommendations on changes we need to make. And then if you don't meet in the fourth year, in the fourth year OD has the authority to come in and make decisions on how the Coke School District spends 25% of its budget. 25% of our budget is every dollar we have to spend because the other 75% is absolutely wrapped into contracts that we have already approved between our certified staff at some we're currently negotiating with our classified staff admin and our complimentary those salaries are already um off the
015table 75% % of our funds are covered in salary. That 25% remaining is every bit that we have to make all of our curriculum purchases, all the other adjustments and things that we spend money. So like athletics and athletics, extracurriculars, everything is in that 25%. So this is something that we are definitely going to be talking about and when I have additional clarification, like I said, ority department of education once a bill is passed they actually go through and make the rules and regulations on how things would be implemented. But the whole purpose of this bill was we got 11.4 billion for public education which was a $1.2 billion increase over where we were last bianium and rightly so. The governor wants accountability. If they're going to make that kind of strategic investment in public
016education, they want accountability. So, this bill gives ODB some teeth when it comes to accountability. So, I know that we've talked about changes and different things and trying some different things when it this is going to force us to have to do some things differently than we're currently doing. I think we have some great things in place that we're trying to implement for next year, but we're going to have to continue to look at this because we cannot we cannot take the chance and wait for OD to come in four years and take over our spending of 25% of our funds. that that I think could be devastating for the district and for our community because not everybody in Salem believes or agrees with how we spend our funds here in anyways. Not trying to
017be total doom and gloom, but I do want to make sure the board understands that this did pass. This will be law and it is something that we're going to have to keep a real close eye on going forward. Do we have any plan for I mean I know these have all been concerns for a while before last week concerns for and the board has set appropriate goals for us to work on as far as trying to continue to academic achievement. We do. I'm just wondering if we and we I don't know. I don't want to take your dog away because I'm not a professional. I'm not I'm just We definitely This really freaks me out. We have a lot of We have a lot of conversations to have, but I just think it's important
018for all of us to understand that continuing to do the same thing we've always done for people and expecting different results is not going to work. We're going to have to going to have to do some things differently to get different results. And there are some things yes we saw um just one example um CBE this year has implemented an attendance initiative that Amando and Angela and we've seen tremendous growth in attendance with um CBE's attendance initiative and that is something that we can try to incorporate more so at Lincoln has some ideas about doing differently at Lincoln to try to continue to improve attendance and educate our parents on the importance of kindergarten because kindergarten is now an academic grade. It is not just a grade where you color and and have fun. There's
019a lot of academics that are happening in kindergarten and students present. 75% of our students chronically absent is is really troubling at the kindergarten level. Um, by now reverting to having highly qualified math teachers in grades 5, 6, 7, and 8, I think it's going to have an impact on our eighth grade math scores. It just might take some time before we see that impact. Um, looking at our chronic um, we too looking at our ninth grade on track numbers. Page has made some strategic changes in the schedule and offering freshman um electives that I think is going to continue to make an impact as far as our four and fiveyear graduation rate. We've talked about doing some things differently as far as our um inner district transfer policy and maybe adding in an additional
020layer of an interview with parents and students coming into our district and making sure that they're as committed towards academics and their future as we are to providing. Do you know what our high the CHS graduation rate? Because I know this includes That's right. This includes this is the district. I'm just wondering what the difference is there. I'm not trying to criticize Tiffany. I think you do an amazing job and a lot of students that need and I'm super excited when I go to your graduation and I see someone who was supposed to graduate a couple years ago but walks across Friday night. Yes. Which was six years ago like that's progress. Do you know the answer to that? Yeah. We're right around the 90% range. Okay. It's pretty much think this year we're at
02198%. Okay. So, when you say that not taking are you talking about not taking your district transfer probably intending to graduate? I I think it's worth having a sit down conversation with the parent and student prior to us signing the IBT and just having that conversation because we are committed to providing meeting students where they're at. We are but we just want to make sure students and parents attended the finishing not this coming until they turn 18 and then the sun is brought up. The reverse of that though could be if we do if we are not accepting all of our students that does potentially mean fewer students which decreases our enrollment further which only exasperates future budgets and what we're able to offer programwise. So there is there is definitely a balance and this
022is something that we're going to be working on and something that I think is worthy of reporting on quite often in future boards. Any questions? All right, we have our discussion action items. What time is the And how much time are we supposed to How much? Two minutes. Oh, that was it? Yeah. I thought it was like So, do I need to close that? Okay. I close public comment for the 2025 2026 budget. Um, is there any questions about any of those things under the discussion action item? I have a motion by seed to approve 5.15.3 in a section by Marshia. All in favor? Any opposed? Move on to the consent agenda. I'll make that motion also we approve tonight's consent. Okay. I have a motion by Steve to approve the consent agenda 6.1 and
023second by Marsha. All favored. Okay. Move on to 7.0 staff and public comments at the discretion of the board chairman. Anyone wishing to speak before the board either as an individual or as a member of the group um on any agenda item or other topic may do so by providing the board secretary with completed registration for allow three minutes there any okay we'll move to 8.0 executive session to conduct deliberations with purches we are designated to carry on labor negotiations OS 192.6602 6602 an F to consider information or records are exempt from disclosure by law including written advice from your attorney RS192.6602 All right, now back into open session and I [Music] know