001e e e please join me for a flag salute to the flag of the United States of America and to the rep for stands one nation God indivisible with liy and justice for all Madam chair I'd like to uh approve tonight's agenda with a few Corrections the uh regular board April 9th not the 12th on the back of the agenda on the second page the grievance hearing will be 9.0 the executive session will be 10.0 with that I make a motion to approve tonight's agenda I'll second okay all in I've had a motion from Steve and a second by Marsha to approve the agenda with a few um amendments all in favor I I any oppos okay um let's move on to 2.0 presentation um from our chief of police Ryan Doyle he Allen uh
002thank you superintendent Galer and Bard uh it's a pleasure to be here to meet with you and introduce myself I apologize that uh a couple of board meetings have come and gone uh since my appointment in October but I'm I'm pleased to be here uh tonight uh as many of you probably know uh I'm a native of coille I grew up here uh and I'm pleased to be back uh in the community and uh leading our department um school safety is a is a huge priority of mine in our our departments uh and the safety of our our students and our staff is is one of not one of if not our primary uh concern in the in the community so uh My Hope Is that uh going forward uh we will be more visible
003in the schools uh both at uh function as I was able to uh attend the uh uh Dr Seuss reading and uh and we had a blast with the kids and um that Community involvement um is just extraordinarily uh important to me um I'd be remissed if I didn't uh say I was just extraordinarily thankful for our relationship with the Sheriff's Office and Deputy Owens and the work that he does every day and we've been able to work uh extraordinarily closely uh with him and and we sure appreciate that and uh we have a good a good working relationship there so any questions from the the board or any anything that I can answer oh welcome back well thank you it's it's good to be back it it is so definitely appreciate your partnership and
004working with us Ryan definitely do that absolutely very much appreciate Community Partnerships are are what my job and what our job as a police department are all about and um you know I think I think moving forward we we're going to have a good partnership and we want to be a resource uh for the district uh and for our schools and for our our students ultimately so thank you thank you welcome home good to be here thank you everyone okay we will move on to 2.2 integr integrated guidance budget by Tanya cinko good evening everyone um you'll probably recall that last month we spoke of the process that we had gone through as a district and as building and Leadership teams to gather input and feedback from our fam students staff um both certified and
005classified and community members about needs that they saw in our district and um suggestions and input about how we could address those um one of the ways we can work to address those needs is through our what they're now calling our integrated programs which is a combination of multiple grants are six but only four are relevant to our district and those are the high school Success Grant the student investment account the early intervention indicator system and the early literacy Grant that's a brand new um or recently added initiative from our state so um we spoke last month of the needs that were elevated and what it was exactly that we have been allocating um our spending toward but we didn't have the dollar amounts of what it is that we are projected to receive for
006the 25 26 school year um and we didn't have um necessarily the breakdown between salary and benefits so in your packet um you will note that you have a one-pager that says integrated plan budget 2526 um and with the help of our amazing Denise um she went through and um gave us a bro a breakdown by Grant amount so we're just get we're getting just over $460,000 for our student High School Success Grant excuse me um and you'll see accounted for what it is that we are spending for our two academic counselors those are Katherine alred and Misty snively who support our high school students with staying on track to graduate and ideas and thoughts of what they can do Beyond High School uh our social emotional counselor Philip Johnson who serves our winter Lake
007Schools um it pays for portions of our a teachers uh Miss Julia scoler and Mr kenden Finley and a portion of uh Brenda Goble in our cosmetology um and so you have there broken down what the salary and benefits look like I will say to the board that this is a oneyear of a 2-year B anym we don't know what the costs or what the re received amount is going to be next year in the 267 so we haven't budgeted for that yet but we're just showing what it is that we're and anticipating budgeting for this upcoming school year um our student investment account is substantially larger um at just over $1.3 million and we use these funds to support um kindergarten Readiness also known as pre our PA professionals and the EA who supports
008them we pay for our additional two social emotional counselors Sonia amlin and Michelle Bullington at cve and the Junior Senior High um we are paying for the salary benefits for one of our first grade teachers for two of our CTE teachers so we pick up the other halves in the above Grant so we're paying for three and a half of our CTE teachers strictly out of these different Grant funds um point two of my position is coming from this particular account um our Equity team which was mentioned previously that we've had in the past and we're um tasked under Senate Bill 732 to seat a full Equity team moving forward and we have Equity team stiens for five people that we pay from this account um we pay for our summer school and summer programs
009from this account um we pay for um our additional half of a CTE teacher so now we're up to four full CTE teachers and our EA who supports our simulator room at the high school we pay for our two speech language Pathologists and there our slpa which is an assistant um and we are anticipating paying for our um Health curriculum which has been which is being adopted um to meet our 2023 newly introduced standards by OD the early intervention indicator um fund pays for our Tech Team stiping we have peers who support other peers within their buildings with different pieces of technology and troubleshooting before we start calling um our tech department and they're very busy um and then our early literacy grant that you see below um we are paying for targeted tutors at
010Lincoln um one Lincoln and one at cve so these are folks who are working with our interventionists to support our students who are most at need for interventions so we wanted you to have first we had the narrative and anecdotal picture this is the budgetary picture and you'll see later in your packet that we are asking for the board to approve our projected expenditures of these funds to support our students do you have any questions for me I don't thank you thank you okay we'll move on to our program and school written reports um winter Lakes High School there any questions for our principal I wanted to ask how your last week went and you didn't call me and ask me to come in for your writing the resumés and interviews and Julie was TOA
011of best we for resume building and interviews and our teachers and our staff and some wonderful volunteers from the community came and they was very very successful and I'm forever grateful that that happened and the students were very engaged and suful and one of the best best best things we've done so far for our students good awesome any other questions for Miss cler okay um let's move on to 3.2 coil Jr High uh Mr Dixon okay it seems like we had a pretty good turnout for freshman orientation I don't know I don't know the numbers how many of were there but I don't know good great okay 3.3 um for the high school for Miss e what did the students overall think about that kaver um it was so the students that went it was
012mainly our AP biology students um and we're we really appreciate SW extending the invitation for to come they actually would have liked to spend some more time there and they did get some handson experience and they looked at the lungs and how they inflate and deflate and um they all really liked it like I said the only feedback I heard is that they would have like more time oh okay any other questions okay Lincoln School of early learning uh Miss May any questions for her oh I you know what there's too many letters that start with C go back um I wanted to say on CBE and Lincoln I both saw on those two the um classified appreciation week that you guys both mentioned that and I think that that's awesome that you guys um
013took the time out to to recognize both you know the staff and the backbone of the um schools so that's awesome thanks for including that in your reports Armando Amy any questions for Mr Ruiz about cve I know Dr ssite was very successful if we measure success by the turnout so now we have to get Down's house every year I know I beat that the line for that was long so okay any other questions for Miss May for Lincoln and I don't have winter Lakes Elementary on here and I know there wasn't a report so it's okay do you have anything you want to say absolutely enough okay we're good okay um all right let's go to 3.6 our curriculum director any questions for Tanya all right um CTE and special programs any questions for
014Jeff sounds like everything's getting ready for hopefully everything's already ready for spring Sports I guess because they all started but really close got one more odds and ends thing to do at the softball field in the track but yeah ready to go okay thank you any questions for our athletic director we had a great season didn't we I mean there was a lot girls yeah y we had some really good wrestlers our wrestling team did both boys and girls did really well as yeah yeah I saw that I guess the question we're all wondering is is there going to be AIG baseball team yes we all okay so it's not answering yet maybe you need to like take a stick down the hallway and is there an opportunity to co-op if there would not be
015an opportunity to co-op unfortunately uh none of the surrounding schools would want to move up the classification and that's what would happen the they would okay okay um any questions for our technology supervisor Sean sounds like you've been busy putting in intercom systems hopefully they all are working well and our first two school from what I heard working really good so we're on school number good okay any questions for Nate our transportation supervisor so did it seem like we had a much milder like we didn't have a lot of issues with buses winter getting kids back and no we have any winter issues this year like we did last yeah well I mean after today's [Laughter] weather okay any questions for our food services supervisor Marcy okay and any questions for uh John Owens our
016school resource Deputy um so are you going to do drivered in the summer too I know you're running one right now but yes okay students have you already done signups for the or have you had signups for those we're going to open up after spring break start June 9th and about AUST 21st about three breaks three week breaks during the time fourth July Fair good good to know we learned a lot from that first summer one didn't we okay let's move on to 4.0 fiscal report um questions for Denise or Denise do have anything to say um we are fully staffed again in the um business office um Nicole is back so um we are no longer using ESD for our camps payable so we're very excited about that the ESD did a great job
017don't get me wrong but uh it's always nice to have that in house um and right now um the projection is is to end um our ending fund balance will be at 1.4 million any questions for me on anything else okay I'll turn the time over to our superintendent for our superintendent report in your board packet we have our population report for the month of February you can see that our student rollan is still holding study at 12:36 I did receive some correspondence from some parents um having some questions about our suggested or proposed moves at cve I offered all of those parents an opportunity to come in and meet with me and all of them um have declined at this point so I do have a PowerPoint that I would like to share some
018information with the board regarding ing our declining enrollment our March forecast and our estimated rollup cost so get a chance to see one of our screens is there a copy that in here I'm looking stand up what's that um one of the things I wanted to share with the board regarding our declining enrollment is some real goals that we're working on as a district to we want to maintain our staffing levels at all in all of our buildings we want to maintain our programs for our students because obviously if you cut people that means we're cutting programs and we don't want to do that and we want to look at targeted spending opportunities that will help us save money in the future so declining enrollment what I have here is we take our average of
019our enrollment so in 2324 if you look at October through February the average during that time of our enrollment was 1, 12746 if you look at this school year October through February that averages out to 1, 1234.com Within our district is not so obvious so for example in 2023 Lincoln had 136 students in kindergarten and first grade this year they have 163 Lincoln is up 27 students from where they were last year I can assure you the teachers at Lincoln are not experiencing declining enrolling at cve in February of 2324 they had 361 students and this month in 2425 they had 337 that is down 24 students from where they were this time last year but remember CBE has 22 teachers so if you have missing 24 students 22 teachers that's really only on average
020one student per teacher it's not obvious at CDE that we have defining enrollment if you look at Tokyo Junior Senior High School they were at 358 last year they're at 358 this year which really is even the high school is not noticing declining enrollment if we drop to the bottom and look at winter Lakes High School the same thing last February they were at 262 this February they're at 262 they're dead even they're not seeing declining enrollment but if you look at winter Lakes Elementary and remember winter Lakes Elementary we made a strategic decision to not fill two grade levels at that building this year because we didn't have the enrollment to support those positions last year during February they had 163 students this year they have 116 that's down 47 students so just in
021the month of February we're down 44 students from where we were last February that is a noticeable declining enrollment and that's going to have an impact on our budget and I'll share that more in a second so the question was posed to me is coil the only School District that is experiencing declining enrollment what I have in front of you this is these are the 10 school districts on the south coast there's only two districts that had a positive increase and enrollment one of those districts was abandoned they increased by 12 6 students and Myrtle Point increased by 6.8 this is admw which is different than admr and I'll explain that in a second so if you look at coil I know that I showed you on the board that by average we're down 48
022students but by admw we're actually down 48.71 so let me explain this worksheet and I realize it's small print but I'll try to do my best to explain this um this is how admw this is how our weighted enrollment is calculated so for example the first category is students that are involved in elll programs we get an additional 0.5 waiting for students that are in an elll program students that are exper are pregnant and parenting programs we get an additional full weight for students that are part of that if you look at 2324 we had 8.72 students in that program this year we have 3.72 students in that program special education students we have 174 students on an IEP but as of a law that was passed I believe it was 1992 when that law
023went into effect there's a cap of 11% so even though we have 174 students we're only receiving a double weight for 133 of those students we do receive a small percentage for above the 11% admr but it's only 6.7 students of poverty we have 203 students that qualify for that category that's that's an additional 0.5 waiting students that are in foster care or qualify for neglected or delinquent they get an additional we have four of those students they get an additional 0.5 which adds up to one student we do not receive money for remote Elementary School correction we do receive a small High School correction and we do not receive postgraduate Scholars so when I just told you our admr at the beginning of this year and this is as of the end of September
024we ended up with 1,215 that is different from actual students because not all of our students are enrolled full-time so when you break those percentages down we started off at 1,215 by the time you look at all of these different Waiting by categories we're being funded on 1, 152 students. N9 okay so I shared the at with the board at the last meeting that we were going to get a March estimate we've received that March estimate so in 2425 our state school fund dollars in June 5 of 24 was 1,794 on March 3rd we received our estimate of those funds for next year and our estimate was based on and that's important too the 13794 was based on 10.2 billion which is what we were funded for in the last bium this bium the 14207
025is based on 11.3 56 billion and if you haven't had an opportunity to see the governor's press conference on Monday she was extremely clear and I think as an educational leader in our state probably the clearest I think I've seen in my 25 years in Oregon she clearly said she is no longer writing a blank check for Education She is expecting accountability for every dollar and she as she said they've increased the education funding by $1.1 billion now the expectation is that schools deliver I have some more information that I'm going to share with the board after this presentation regarding that so I am pleased to announce that based on those funds we are going to see an increase of $413,000 next year from what we received this year but that only tells part of
026the story there's other Revenue sources that we receive as a district that comes in the first one is property taxes so our property taxes that we are estimating for next year we're estimating that we're going to bring in 2, um 744 th000 there's always taxes that aren't paid on time and we collect back taxes we're estimating that we'll have $100,000 of back taxes our money we strategically invest our money in the local government investment pool every year and we're anticipating that that Strategic investment is going to add $200,000 of Revenue to the district for next year admission we charge admission into events we're planning we're estimating we're going to collect $220,000 in admission our Child Development Center 2 months ago the board voted to increase our hourly rate that we charge in daycare from $3.60
027to $4 we're estimating that by doing that we're going to increase our Revenue up to $110,000 for Child Development rentals and fees we rent out our facilities in the kill school district and we're anticipating that we're going to bring in a revenue of $25,000 miscellaneous and there's a variety of things in there we're planning on bringing in $60,000 the state school fund which is by far our largest chunk of money that comes into our budget I put in that 14207 that I just shared the previous slide are beginning fund balance we are being optimistic but we are hoping that we can have a beginning fund balance of $1.9 million to set ourselves up for next year a million of that is contingency the board's been really clear about that a million dollars of contingency the
028other 900,000 is what we're trying to save out of this year's budget we're estimating but we're also hopeful other Revenue funds that come in are about 204,000 all together when you look at all the revenue that comes into the district we're we're expecting to have 9,571 th000 okay let's talk about projected rollup costs we have settled contracts with admin confidential and certified we're expecting our admin salaries and benefits and we've talked aled about this before salaries and benefits are the biggest chunk of our budget we are all about hiring people to provide services for students admin is 1.9 million confidential is 1 million our certified staff is $7.5 million estimating our classified staff at just over 5 million Athletics 484000 and all other costs we're estimating to be right around $5.5 million our rollup costs
029are coming out to 21 or a little over $21 million so I didn't want that I didn't want that other other projected costs I wanted to explain what are some of those other projected costs right off the bat we have debt payments on the loans that we currently have in the district $850,000 of our money right off the top goes to pay for the loans that this district has acquired over the years and if I remember correctly Denise we won't have those paid off till 2038 yes okay so that number is a constant within our budget our we have just like every family we have electricity water sewer garbage on the tune of about 263,000 we have fuel for buses fuel for heating some of our buildings run on electricity some of them have some
030natur natural gas and other things that's 121,000 overall supplies that we bring in is a little over a million maintenance for our buildings and I know the board is very familiar that after all the bond conversation that we had over 62 million that we need to do of improvements in our buildings but what we can actually afford every year is more like 400,000 and then there's also the contingency dollar amount of a million dollar that I know the board is going to require me to have in our budget okay so if you look at our total projected costs of just over 21 million our estimated revenue of 19 5 that means right now we're estimating a budget shortfall of about $ 1.5 million we've already tried to mitigate that and I know this is super
031small so I'm going to have to read it so what have we done already so the first thing that we've done is we've made the decision to not replace a maintenance supervisor and move Jeff Philly to an assistant superintendent role by doing that it saved $100,000 but it has added a lot more responsibility on to Jeff he is now in charge of custodial maintenance Food Service special programs Foster Care aayis on he does all of our threat assessment on and on and and there's a whole laundry list Jeff is willing to take on this challenge because he knows it's going to support the district the second thing on the list is cost neutral and that is the cill school district has made the decision to go out and hire our own business manager by partnering
032with the ESD we really have been cost neutral up to this point based on contracts that I've seen from the ESD I don't believe that's the truth in the future so I think financially it will be better for us to hire our own business manager the third thing on there is hiring a VP at cve CBE is um currently our third largest school and with the equity issue within that building of supervising the number of teachers in classified having another administrator in that building as well as supporting with student discipline I think is going to be extremely important hiring an assistant principal compared to a retiring Administrator salary is a savings of $440,000 for the district we're still looking at not hiring a K1 teacher at winterlakes elementary and we will re-evaluate that next year
033Amy and Tanya are also going to work really hard and they're going to try to change my mind by doing a a Kindergarten Roundup and I'll talk more about live birth rates in a second but if we can get the numbers to justify I can justify moving this or putting it back on the board but by not hiring a K1 teacher at winter Lakes Elementary that's a savings of $189,000 CU When We budget for a teacher we budget for a teacher at the top of the salary schedule and our teachers at the top of the salary schedule when you add up purs insurance and Associated payroll cost is costing the district 189,000 that's why we budgeted that amount if we are to hire a grow your own teacher and trade for a retiring teacher that
034would be a savings of $100,000 Tanya Cino other cuts that we're going to make are going to come out of the district office first I talked about the ads now let's talk about Cuts tanyao is going to come out of the district office and she is going to be the principal of winter Lakes Elementary School school and still do her halftime curriculum jobs it's going to be a lot of work on Tanya but I am confident that she'll put forth the effort to get the job done I am counseling cancelling excuse me canceling um two stiens here at the district office for a total of $8,000 and we are not going to replace the business HR office secretary for a savings of 75,000 there is one position that's going to be an ad and that's
035a plan ad food service we hired a temporary secretary this last year and our plan is to move forward and hire a full-time secretary to meet our requirements of the double counting and everything that we need to do for food service so that is an add of 50,000 all together with making these moves now that's a saving of $462,000 so our budget shortfall of 1.5 million minus the 462 that we've already adjusted we still need an additional balance of 1 million just over a million okay so we're very early in the budget process it's March so there's I realize that a million do sounds like a lot there's a lot of time and a lot of things that yet have to be decided there's no reason to panic there's going to be a May budget
036forecast where the state Economist is going to let the legislators know how much money they have in the May estimate which could allow them to appropriate more money in this next bium the general fund we will receive just like we did last year we'll receive a June general fund estimate I am optimistic that that number could go up from what we saw in March we are receiving positive messaging regarding recalculating special education you heard me say how long the 11% cap has been in place there is positive movement that says the 11% cap might be lifted and if you remember from an earlier slide we had 174 students we're only getting double weight for 133 that's an additional 41 students that if they lift the cap that's close to I would say about $425,000 additional
037that could be coming into coil I want to make sure that as we're looking at this budget we're truly looking at a 2-year focus and let me explain why I think it's important yes Oregon fund schools in a bayum we get 49% of our money the first year 51% the second year based on our contract negotiations that we've already done we know we're going to have an increase of more than just 2% in our second year in order to allow for that we have to make adjustments in the first year not wait until the second year so we we are going to experience next year the highest birth rate in the kill School District that we've had in the last 10 years in 2020 there were 78 births in the zip code of coil we
038normally average about 13 over that number so that number could easily be 91 kindergart ERS and that would be the highest number of kindergarteners we've had in this District in my 12 years in Coal the problem is the very next year we had covid hit the next year there's only 53 children born in the coil zip code all of that information is available readily available on the Oregon Health Authority website so even though we're expecting a large kindergarten class next fall we're not expecting that in the second year but our enrollment our enrollment can still go up right now Julie gave me this number just the other day we have 39 in District transfers families that are choosing to come to the cill school district that's why it's so important for us to continue to
039offer programs and opportunities for students students that attract kids to coil and I guess my final message is truly I do believe this we have to be patient patient patient because we are not going to know what our true funding number is until the very end of June the session I believe closes on June 25th and there's going to be a lot of movement right there at the end there's a chance that we're going to bring a budget to the board and ask you to approve it and within a week it could be wrong now percentage wise it's not going to be that wrong but I just want you to know there's a good chance this year because it's the long session we're truly not going to know our final number until the end of
040June one one last thought that I wanted to pass on regarding um what I said about the governor if you haven't had a chance to read this article I would strongly recommend it and I can get you copies but this article came out State education officials have the power to intervene in struggling schools under the governor's plan the governor is is backing up what she said she's not writing a blank check for schools if you are an underperforming School OD in the future is going to have an opportunity to come in and make decisions on how the district spends 25% of their money looking at our salaries and we're no we're no different every school district is somewhere between 75 to 85% of all of your money goes to salaries so when OD comes in
041and they're in charge of the other 25% they're dictating every everything that happens in your District except for the collective bargaining agreements I think um the Senate President Wagner said it best and if you want to see the press conference you can go to YouTube and um look up Governor KAC she had her press conference on Monday uh March 10th she was very clear in this the penalty of OD coming in and telling us how we're going to spend 20 % of our funds is is unnerving and I know the board knows this um two years ago my first year as superintendent we received one of those letters we were one of the districts that declined Salem having an opportunity to come down here and tell us how to spend our money based on the
042Matrix that they were using and as the board will remember the Matrix that they used was graduation rate our graduation rate as a district is low because of winter Lakes High School I can assure you winterlakes high school is fulfilling the mission that the board originally gave winterlakes high school and if you compare winterlakes High School to other alternative schools I believe that spring Tiffany's building was the third highest Alternative High School graduation rate in the state but that's not the Matrix that look at they compare our district to all other districts and because winter Lakes High School is part of our district it's not something separate that Matrix goes into effect and that's why we were on that list two years ago so again all of this is very early um but in the
043press conference the governor had the speaker of the house was there and Senator um the Senate President the Democrats have control of the house and the Senate I really truly believe that this is going to go through and the expectations of school districts and what that accountability looks like is going up and I think we have to do everything we can not to have an OD Takeover in Co and if any of you would like to read this article I have one I'd be happy to to more for you but that being able to tell us how to spend 25% of our budget is is really concerning knowing that we have such a large chunk of our money is goes into people so we can provide programs any questions that's a lot that's a lot
044of information they are going to use other metric that's not the only metric they're going to use they're still they're still working on thatc they said y there once the bill gets put but they are talking about multiple measures yes suggestions that I've heard and again at this point they're just suggestions because nothing has been approved but um things that I've heard are kindergarten through second grade attendance which I can tell you that would be problematic for our district our kindergarten has consistently had the highest rate in our district of chronic absenteeism um another they would use fouryear and 5year graduation rate they would use freshman on track and I've also heard that they would use 8th grade ELA and math scores those are the things that I've heard again the bill was just put
045in motion but because of who's sponsoring it and knowing that the governor the Speaker of the House and the president of the Senate are all pushing that I think the likelihood that that bill will go through is extremely high so I want to make sure the board is aware of that any other questions for our superintendent okay let's move to 6.0 discussion action would you like me to do a rund down of what those are sure go ahead I can quickly go through that um first is our school calendar for 25 26 school year I want to point out some strategic changes that our committee made with that calendar you'll notice some blue it's kind of a a bright blue color on those are really work life life balance days that are non-contract days for
046teachers what we've done with that is we've created some strategic 4day weekends within the calendar so for example the first one of those would be on um November 10th the 29th of August or the 30th of is it 29th yeah 29 okay that's it's a font thing for me at this point so um that one is a traditional Friday that we've never had to have a 4-day weekend before school starts but on November 10th by not going to school November 10th with the 11th being um Veterans Day creates a 4-day weekend gives everybody a nice break for Thanksgiving we would do a full day PD and then the rest of the week would be off we've got a lot of positive feedback from both our staff and parents regarding having that week off for Thanksgiving
047on here also I want you to notice that there's days that are red and then kind of light in the middle those days are days that we are going to split half of it will be P so in the morning we'll have some shorter blocks of PD it'll be 3 hours and 45 minutes teachers will get their um 30 minute lunch and then in the afternoon teachers will have 3 hours and 45 minutes to do work days that matches up well with our calendar as we're transitioning to semesters next year and those are the 4 and 1/2 week progress report days so by doing that allows us to have more PDS spread out throughout the year more opportunities and do a smaller chunk rather than try and do everything in a a full day another
048one of those work life balance days would be the 24th of April to have a 3-day weekend after a long stretch and then also the 22nd of May to make Memorial Day a 4-day weekend to give everybody a break before that final push um I can assure you especially at our high school um every evening there is a different activity so giving our staff a 4-day weekend before that final 3 weeks would be extremely important so that means graduation would be on the 7th um and then winter Lakes graduation would be on the 5th and then the last day of school would be June 11th and then we'd have one final work day on the 12th and every and teachers are done so just wanted to point those things out I think that I think
049with next year's calendar we've done a better job of dispers bursing our PD for more opportunities for training and we've by adding those work life balance days in there I think we've created some nice breaks throughout the school year to make sure that people are as rested as we possibly can be with in the course of a school year so the next thing um is the integrated guidance plan Tanya went over all of that for that budget boys Golf and girls golf we only had one student come out for each so we our plan is to co-op with the abandon school district for golf um Surplus list we are once again over spring break going to Surplus some items a lot of these items are out of the old bus barn um and some of
050them out of the new red building that we purchased also a CDL program I gave each give you a flyer this would be adding some new curriculum and program the coil school board has made a huge financial investment into our um semi simulators we have two of those I believe one of them was 100,000 and I believe the other one was 85,000 so what I'm proposing that we do is that we purchase a semi truck this year and next year in the budget we would purchase a trailer and then we would work on expanding this to be able to offer our own CDL truck driving school in coil right now our students are trying to go with um South Coast Trucking and they are currently charging us 5,500 per student or they have to go
051all the way to UCC in Dillard and there I believe that was 58 Tony was that 5800 right were they right at that same number okay so having our own program we have the simulators we need a truck and a trailer and then work through a driver and I think that the opportunity is there if we have the program right now we are typically trying to graduate for um students with both a high school diploma and a CDL our students that have graduated and have their CDL have have gotten jobs and have gotten high-paying jobs and again not everybody wants to drive a truck I understand that but we do have students in Coquille that want to drive a truck and what it's costing us to send them to Coast Trucking I believe our CDL
052truck driving program having it ourselves would pay for itself in 5 years this is one of those strategic Investments that could save us down the line other strategic Investments this board has made by building a new bus barn we're able to depreciate that bus barn for the next 20 years to use that money to buy buses buying a new Mini Bus next year by buying that new Mini buus we'll be able to depreciate the money off that mini bus for 10 years so we have money to buy more buses there's a number of strategic Investments that the board has already made I think the CDL program is yet another but it is adding a new curriculum and that's the board's decision can I ask a question yes how long would that truck be good for
053and maybe Steve would be the one to answer that if we buy a truck how long is that before we have to replace it it depends on what age and what mileage is on the truck but if you get one say a 2018 or 2020 that has 400,000 mil on it most of those trucks are good for over a million miles that program wouldn't use a million miles in 50 years okay yeah and we do believe that we we have a shop and a mechanic that would be able to do a lot of of the maintenance ourselves so um the teacher administrator renewal list you have that in your packet I'm recommending to you that you renew all of the teachers that are on that list and then you have the local service plan last
054month we had a little confusion with the local service plan wanting to make sure everyone had a chance to actually see it read it and then I'm asking you to approve that tonight that's list M I'll make a motion that we approve the I'm sorry go ahead I was going to make a motion started at the same time I'll second your motion okay I'll make a motion that we uh approve the discussion action and I'll second okay I have a motion to approve I'll say 6.1 through 6.8 by Steve and a second by Heather um all in favor I any opposed okay move on to the ENT agenda you need to make a motion about the cash about the oh yeah um I make a motion to move JG student discipline back to the policy
055committee I'll second so we're making a motion to approve without JG to well right now she's making a motion just to move that one policy back to policy committee for further discuss taking this out of here basically yeah so I have a motion from Mara to uh to to send policy JG back to the policy committee and a second by me if I'm allowed to do that am I allowed to do that am I allow to second okay all in favor I okay so now I need a motion to approve the rest of it I'll make a motion to approve 7.1 through 7.5 it should be 73 that was my mistake so with the correction of 7.5 to 73 I'll make a motion to approve the entirety of consent agenda 7.1 2 and three I'll
056second okay I have a motion by Heather to approve consent agenda 7.1 through 7.3 with a second by Marsha all in favor I any opposed okay we will move to 8.0 staff and public comments I've received one uh request from Armando R Ruiz just a minute is there any other ones or you no I don't have any others I'm just you're put getting my timer timer going thank go all right dear School Board I am writing to advocate for the implementation of subject specific instruction for fifth grade students in our district this plan is similar to the schedule we already have in place for sixth graders currently as students approach Middle School providing them with instruction from subject area Specialists offers numerous academic and developmental benefits the transition to this model would not only enhance
057student learning but also better prepare them for expectations of middle school and Beyond I want to be clear though this isn't Middle School it's it would be like an intermediate school one of the key advantages of subject specific instruction is preparation for Middle School by transitioning to multiple teachers before entering middle school students become accustomed to different teaching styles classroom structures and expectations easing their academic and emotional transition this model Fosters increased Independence as students learn to manage their materials schedules and responsibilities across multiple subjects specialized teachers bring in-depth knowledge of their subject areas leading to Stronger instruction and student engagement rather than dividing their focus across multiple disciplines Educators can concentrate on a single subject which enhances the quality of instruction and student outcomes exposure to a iety of teaching styles also allows students
058to develop adaptable learning strategies that will benefit them throughout their academic careers Beyond academics this model supports social and emotional growth changing classrooms and interacting with multiple teachers help students develop flexibility resilience and stronger interpersonal skills critical traits for success in middle school and Beyond additionally the division of responsibilities among teachers leads to reduce teacher burnout as Educators could focus on their strengths and passions rather than managing the demands of multiple subject areas I was a fifth teacher here in K Hill from 2003 to 2013 and during my time as a fifth grade teacher I had to prepare lessons for ELA math social study science PE art and health I know firsthand the demands of preparation in teaching all the subjects we are required to teach as multiple subject teachers the plan to have specific
059subject instruction in fifth grade is what is best for students and teachers I also want to take a moment to recognize that after our initial meeting on January 10th I met with Mr Nichols during several um 7:30 a.m. meetings to collaborate on a schedule that would allow fifth graders to benefit from single subject instruction after one of our meetings he indicated that CA EA would be inclined to drop the grievance with the implementation of the schedule we started with the sixth period schedule for fifth and sixth graders and compromised with the current proposed schedule that teachers seemed to be on board with because they had a lot of input and helped to create the schedule now after that there were some tspc licensing requirements that came about which I think may have changed um their
060opinion on the proposed schedule ultimately the subject specific instruction in fifth and sixth grade allows for a smooth academic transition by equipping students with necessary skills habits and confidence to succeed in middle school I urge the board to consider this model to enhance student learning and well-being while also supporting our Educators sorry thank you thank you thank you 9.0 um is our grievance hearing we are the board is holding a grievance appeal from the coil Education Association grievance is a claim by the Association that there has been a violation of the collective bargaining agreement the board will be hearing from CA and the District administration tonight and after we hear the presentations we will take action to either uphold or reverse the superintendent's decision related to the ca ca's grievance CA will have up to
06110 minutes to present its appeal The District administration will have up to 10 minutes to present its reasons for denying the grievance both sides will then have five minutes for a rebuttal the board will have an opportunity to ask questions of the parties before beginning its deliberation does anyone have any questions about how this hearing will proceed okay then CA I you're ready okay you're ready and Julie will start the timer when you're up here and you're [Music] ready out sure I won't start the time R thank you ask a question while they're doing their pap by public law are we allowed to ask questions and agreements that's I thought we were talking to the lawyer but I they they made the decision to have this in open oh I understand that but I still
062agree I don't know I talked to the lawyer this morning and I thought I thought she said we could ask questions so just ask I unless you know something that I don't okay I know nothing good right 10 minutes I don't know if I can make it [Music] biger get all that out in three minutes I got my work cut out for me I'm not ready ex which one they both go down that way you have both that yeah yeah wait Julia will have will you have that so I can see it yeah I'll have it so you can see it you can see it right I know gosh I feel like the paper we killed a couple of trees today tell me when you're ready ready set go oh no you tell me all
063right do you just want to start when I start talking yeah I'll just start when you start talking okay uh should I introduce myself again I know who you are we know who you are all right well thank you thank you ladies and gentlemen of the board thank you for your time this evening to hear our concerns from teachers and the coil Education Association about the proposed scheduled changes at Kio Valley Elementary we are especially thankful that the board has agreed to have this grievance Hearing in an open format it is my understanding that an open grievance hearing at the board level is very rare with this with this one being the first in a very long time maybe ever given that this is such a rare event we can all recognize the importance of
064the work we take on this evening we are thankful that all stakeholders have the opportunity to be a part of this process tonight in a staff meeting at Kil Valley Elementary on January 10th the district informed cve teachers that fifth and sixth grade would be changing next school year from their current elementary education model to a junior high model with a single subject with single subject teachers and students attending six classes per day we will discuss this evening how the district District's proposal has led to a wide variety of issues that affect students families teachers and classified staff in the Kil School District our main main points include violations of the collective baring agreement failure to engageed stakeholders lack of justification for change negative impacts on students financial mismanagement and potential legal liability first let's
065begin with contract violations article 5.a of the collective bargaining agreement states that additions or changes in rules and regulations affecting teachers wages hours and working conditions shall first be subject to negotiations with the association the district has argued in Mr Gallagher's response to this grievance that that the district's proposal creates no changes in working conditions due to there being no changes in hours wages environment or workload however CA believes the district is using a ver very narrow interpretation of working conditions to justify this claim C CA argues that the legal definition of working conditions includes job responsibilities the ch from an elementary model to a junior high model certainly includes changes to job responsibilities teachers go from seeing 20 to 30 students per day to seeing 120 or more this changes important job responsibilities like
066grading practices and differentiation still the most significant change to working conditions is forcing multi-ub teachers to become single subject Specialists the orgon teacher standards and practices commission separates multi-ub and single subject teachers by different licensing because they fundamentally different teaching positions with unique demands single subject teachers typically hold a degree in the specific field they teach and their classes are more focused on academics multi-ub teachers typically hold Elementary education degrees and specialize in creating family likee classroom communities that Foster social emotional and Community Development while delivering content across core subjects our fifth and sixth grade teachers did not sign up to be Specialists and to force them into it would be a misuse of their many years of education training and experience they've acquired throughout their careers in addition some of our Educators would be
067forced to acquire a new endorsement to teach their new single subject something the district had not considered before proposing the schedule change for the district to not see the fundamental differences in working conditions between multi-ub teaching and single subject teaching reads at best is being out of touch with the demands of each at worst it demonstrates a blatant disregard for the unique talent different Educators have in the contract that protects their working conditions second stakeholder input it's my second point the district has said that they are committed to competing for students in our area making coil School District a Top Choice for families CA agrees with this Vision we know how hard our teachers classified staff Administration the board and many others work to deliver our best to students every day however in the case
068of the cve schedule the district has failed to draw input from the very stakeholders they claim to be compete competing for if we truly want to compete we must actively engage our parents and Community before considering a departure from traditionally tried and true educational methods third is a lack of justification for the proposed schedule change the district has pointed out some needs at cve most notably meeting state state mandated PE minute requirements and increasing instructural minutes in science and social studies teachers recognize these issues and want to be part of the solution after first hearing of these issues as the district proposed the change to a junior high model teachers worked to develop a new schedule in line with the current elementary model that meets these requirements the district denied the proposal teachers felt pressured
069coerced even to come up with a new proposal to ensure they had some kind of input and how they would be teaching they scrambled to find compromise proposing a hybrid schedule where fifth grade would be similar to the current sixth grade model again teachers were not in support of this schedule the district accepted this proposal but made it clear that it would be a quote band-aid and would be re address next school year with changes to come for the following year teachers find it troubling to think about struggling through a year of change only to be asked to change again the following year the district has also discussed declining enrollment and budgetary concerns which we heard about tonight as a reason for their proposal the district claims that transitioning to a junior high model will
070help insulate teachers from future budget cuts we appreciate the district for responsibly watching and managing the budget especially given the effort to keep all of our teachers with potential cuts on the horizon however the district has not laid out a clear explanation with budget projections to show how a junior my high model helps insulate teachers more than the current elementary model fourth is the potential impact on Student Success Kio Valley Elementary is known by many as one of the smoothest operating schools in the district dist from second through sixth grade students make huge improvements in their behavioral and academic performance for example the current sixth grade class has improved its proficiency by more than 25% in language arts and by 12% in math from 3rd through fifth grade this places the class above State averages
071the only state testing subject the class performed below State average was science which did not have a dedicated curriculum until this year still the class was very close to the state average and could reasonably expected to improve going forward given the district's investment in a dedicated curriculum we have included in uh some pack in your packets some additional State testing data um and a comparison to Tom McCall Upper Elementary School this is the only uh example School given by the district that operates a junior high model in fifth and sixth grade as you can see this school is performing far worse on state assessments cve students demonstrate 28.5% higher Proficiency in math 15.5% in ela and 12% in science while State assessment data isn't the only measure of success in schools the numbers here are
072significant and certainly don't create a convincing argument that a junior high model is superior to an elementary model fifth is financial mismanagement the district's proposal for a junior high model would require significant infrastructure work at Kil Valley Elementary the district has expressed plans to remodel classrooms and staff rooms and replace existing Lockers in the fifth and sixth grade hallway in addition the district has made large investments into Ela and math curriculum over the past few years to accommodate an elementary model changing to a junior high model will render parts of these Investments essentially useless and now our final Point potential legal liability I spoke at the at public comments in the February board meeting as a concerned teacher and representative of many concerned teachers I Had No Agenda other then to express those concerns to
073our board to to ensure our board knew exactly where teachers stood on this issue unfortunately the district responded by presenting a ceeon assist letter on February 13th an attorney reviewed the the ceeon assist in the events leading to it and determined in a lengthy response to the district that there is potential for legal liability with the district infringing upon protected speech and the rights of a union uh representative I credit the district for acknowledging the mistake in retracting the season assist however we should all be concerned about the potential for Unnecessary litigation that would cost our district money that should instead be invested into our students and creating the best schools possible ladies and gentlemen of the board thank you for your time appreciate you [Music] this is ready yeah okay members of the board
074in front of you you have um grievance hearing exhibits I'm going to start out with using identifying exhibit number one on exhibit number one this was my response to the union regarding the grievance as far as their claim of a unilateral change of working conditions I fully understand that we need to bargain and the district has agreed to bargain but I have still yet to hear a substantial argument on why we have changed their working conditions the schedule that I just gave you was the schedule that was proposed to me by Joe Nichols that Armando re and Joe worked together collabora with teachers and administration and I did approve that schedule for next year to see how it would work on that schedule right there you do see that single subject um was proposed by
075the teachers for fifth grade has Neil eckan teaching science Jennifer Johnson doing language art social studies on Humanities block and Joe Nichols doing math of that the only two teachers that truly are doing something a little bit different Joe's currently a fifth grade teacher he's a fifth grade teacher on that schedule Jennifer is clear um currently a fifth grade teacher she is a fifth grade teacher on that schedule I believe that we have substantially reduced both of their workloads by only instead of trying to do all of the subjects and and I think Armando laid that out very clearly as a fifth grade teacher all the different subjects you have to prepare for they would only be preparing for those single subject areas I think that is actually a decrease in their workload again at
076this point the district has implemented nothing we have talked to the teachers in January we have let them know that we would like to do do something different in September we gave ourselves a 9-month window to really be able to talk this through and come up with a solid plan as far as engaging stakeholders we have talked to strategic stakeholders already some of those being board members that are also fifth grade parents and former fifth grade teachers Armando ree who was a former fifth grade teacher in this district for 10 years as well as myself who was a former fifth grade and sixth grade teacher I believe we've done some research and looked at this I appreciate the association pointing out the success that we have had in our single subject sixth grade because I
077do believe the model in sixth grade is being successful and I believe that our students in fifth grade could handle that model and would share share in that success as well we're not asking students to move to a different building we're not even asking students to necessarily move to a different hallway they have the same hallway they have the same teachers that they have now we just allow the teachers to focus their instruction again unilateral change the district has agreed to bargain if you look in your packet in exhibit 16 you will see the communication between myself and Tyler trying to schedule meetings this is a bargaining issue not a language issue because we have implemented nothing the second one as far as assignments and change both article 17 and the involuntary transfer language in
078the collective bargaining agreement clearly gives the superintendent of the district right of assignment again we have made no assignment changes other than I have agreed to the schedule that I put in front of you adequate preparation time I absolutely agree that we need time to put together a plan we need to work together Mr re and the teachers need to work together and come together with a solid plan our initial timeline had them coming together and sharing a unified plan to the board in May and then going to parents after we had a unified plan not before we have a unified plan again in article 17 it says a superintendent can assign someone their assignment prior to June 15th we didn't wait till June 15th to start this conversation we started it on January 10th
079in a in a a staff meeting with Mr reiz we are want input I've had an opportunity to answer questions those questions are in your packet that I answered I answered the questions teachers asked me I even went to CBE and listened and answered their questions we have engaged stakeholders every one of those documents that that are in that packet are all things that have happened from January 20th until just last week there's been a lot of communication and engagement back and forth during that time as far as the teacher endorsement and Licensing I would like to call your attention to exhibit 10 this is anou that I didn't write this was anou that was given to me by the Association theou States for the district will the first one will sponsor all teachers required
080to get a new endorsement I agreed with that if they got to get a new endorsement we'll pay for it the district will pay for endorsement testing as many times as possible I rejected that and I said that the district is more than willing we're more than willing to pay for the test but we're willing to pay for the test once study materials of course we will buy study materials materials for the teachers paid time and substitute time our teachers have unassigned time every day that they can use to study and we have one more PD day coming up on April 4th that there would be time for them to study if they needed more time than after that I would expect them to come and talk to us travel reimbursement and or using District
081transportation to take a test absolutely we agreed to that I am optimistic that Tiffany will have our Pearson Testing Center at winterlakes high school setup and we can take those tests right here within our district the last one involuntary transfers teachers will not be involuntarily transferred to a different grade level once the new endorsements are obtain due to the cve restructuring I could not agree to that there are too many many variables coming up in the future of this district with declining enrollment that I can't promise teachers if they get this endorsement that somehow that is going to protect them from future involuntary transfers I can't guarantee them a job by by providing that this is this is negotiation conversation this is not a language violation um finally the last item that they talked about
082was improper imp implementation of the layoff procedure I started my conversation with the teachers from the very beginning that we are trying to save every teacher's job we have fought so hard in this District to have enough teachers we've created grow your own programs we've supported them 25 of our 76 teachers that we have in our district right now went through our grow your own program because the board was willing to support them getting their education to get the lure to be a teacher I don't want to lose any one of our teachers they're the most valuable resource we have in the district but again as far as this grievance is concerned yes I denied it because the district has implemented nothing we brought up a conversation yes I understand there was some confusion after
083the first meeting meeting I answered their questions I met with teachers at cve and answered as many questions as I could I've met with their union representative multiple times and again we've implemented nothing at this point are we planning to make a change in September yes do we need to come back to the table and finish our negotiations yes have we tried to negotiate with them and schedule time yes this grievance there is no contract violation the district has implemented nothing at this point okay um cea you have five minutes if you would like to take it I know computer have where do I okay so first of all the district is saying that this is not a contract language violation and we would continue to disagree that this is a contract language violation while
084no action has been taken yet to change this schedule the district has been very very clear that their intent is to have that schedule be changed so it seems as if we're from The District's perspective we would be expected to wait until this schedule is changed before having any say about what that schedule would look like um we we know that the district intent is leaning very heavily on change at cve because at the January uh 16th listening session that Mr Gallagher referred to um multiple times the superintendent referred to uh needing to know who's on the bus um that that was brought up several times in different ways and teachers took that as a direct um suggestion that if they did not get along with this plan then they would not be here next
085year and with that in that meeting um Wayne told the teachers to come up with a different solution and that they would be open to hearing different solutions we proposed one that met the requirements for PE met the requirements for social studies that's in the packet that we gave you um but then it was ultimately denied and with the second schedule that we worked on with the teachers and the administration trying to come to some kind of I don't know understand understand because at that point when we were working on those schedules we were still under the impression we were going to have to reapply and reinw for our jobs so that schedule change was one we thought that's what was best for students and two teachers were worried about losing their jobs if they
086weren't on the bus so and the district's initial indication about what who would be in and which jobs was very simply that they expected teachers to reapply for their jobs that essentially each of the the positions would be cut and that the the teachers would have to kind of go through some sort of new hiring process and reapply for their jobs um that caused a lot of uncertainty a lot of concern amongst the teachers who are at cve um and to go back to a point that Mr Gallagher made about uh the junior high model being beneficial in so many different ways something that we've continually asked the district is to provide data that supports that as Educators we always want to make data informed decisions and currently we feel that our data is proving
087that the elementary model is working very well at uh Kil Valley Elementary in addition the the district still has not presented data that suggest that that this model would be beneficial to insulating teachers from potential future Cuts due to declining enrollment if we were to see data that clearly shows that that may change our minds another note here um Mr Gallagher mentioned that uh they did do research with stakeholders that was absolutely news to us here tonight that's the first that we've heard mention of any stakeholder interaction being done through this process and so it is great to hear that some people were discussed or some some discussions were had before this proposal was made but it was the teachers's perception not just after the first meeting not just after the listening session but continually
088throughout this process teachers have felt that sorry kind of losing my train of thought Joe where was I how teachers were pering the change that it was whether we liked it or not yeah yeah essentially without teacher input whether we liked it or not and another Point here got 35 seconds the district as Mr Gallagher said does have the right to assignment but um at a recent meeting that we had with our cve teachers we took an anonymous survey to see who was in support of this proposal um it was animous that teachers were not in support of the current proposal or the junior high model and we have to ask ourselves if we're willing to put ourselves in a situation if the district wants to have the right of assignment are they really willing
089to reassign teachers to positions that they don't want to be in done and I'll leave it at that thank you very much for your time you want five minutes for rebuttal okay ready again I want to point out to the board that we started this conversation in January not in June we have talked to people we have listened to teachers I keep hearing the word Junior High model that word has never come out of my mouth I've talked about Middle School model Armando has talked about intermediate model the word Junior High in fifth grade have never been put together I find that interesting teachers feeling like not having any say I understand that there may have been some hard feelings based on feedback that I got after that first meeting and that feeling that yes
090the district is going in a New Direction this board has given me very clear goals to increase our academics within the district and look for ways of advancement for our students this is one more way to advance students and currently we have five fifth graders that are taking advantage of that advanced right now we the data that they gave is the data that I would stand behind and agree with them look at the scores of our sixth grade students look at how they're scoring when they have single subject teachers rather than multiple subject and helping our students make the transition from going from a hook to a locker and everything above that Armando talked about we're trying to help these students make a transition and decrease again the district agreed to pull back our initial
091proposal we changed and we did make the comment that Joe said that we were welcome we would welcome other suggestions the teachers had an opportunity to work with Mr re create that and present that proposal and yes I did agree to that proposal for one year let's try it let's try something different let's not continue to do the same thing we've done for years and years and years and expect a different result if we want change and we want to see something different we have to be the implementation of that change because leaving things exactly the way it is doesn't mean that it is just cuz it's the way we've always done doesn't mean it's the only way to do it again the district has implemented nothing a grievance is about contract language we have
092implemented nothing we have not violated the contract if anything the district has agreed in Article 5 that Tyler read we have agreed to bargain we just have yet to have our two teams come together and bargain these feelings that people are having again I've invited all of the cve staff when I was over there if any of them would like to come and visit with me my door is always open I've had a number of teachers take me up on that but only one cve teacher has taken me up on that my door is always open for our teachers I said it last time I was up here they are our greatest resource in our district but as far as a grievance this should have never got to a grievance in my opinion this should
093have been a demand to bargain we agreed to bargain we sit down at the table we have some conversations and the teachers and Mr re work together and create a schedule which they ultimately did and it has been accepted by the district to try for one year that's all I have can I get your 50 seconds I I don't know if you can I don't know that you can well we let both of them talk I guess we did let yeah you did let both of them talk well okay you got 40 seconds I would add that a couple things um student achievement is first and foremost at our school and in our district and um never will I be satisfied with uh assessment scores where half of our students aren't meeting a benchmark in
094any grade level um not to float my own boat here but I used to teach um fifth grade and I would never even be satisfied with 70% of my kids passing I understand that standards have been risen and that expectations are even more difficult for teachers and that's a part of this change too is that um that reducing the the teacher workload so they could teach um single subjects thank you thank you good job okay um board do you have any questions for either group are we allowed to ask it on either side I think so question in fact maybe Tyler you want to come up closer so it's easier to ask questions of you well are we supposed to go listen to somebody else we will go to Executive session session we'll go to
095Executive session to discuss with our lawyer but I'll read that but we need to if there's any questions any questions for clarifying thank you I have a I have a question when you uh mentioned the teacher would be cut and have to reapply I didn't quite understand what that was all about well that was the District's original indication was that they wanted to go through a process of teachers well let me start from the beginning um at the original meeting it it was kind of floated to teachers as all right this is happening and uh let me know what positions that you want to take and we'll kind of go from there and teachers were very felt very uncertain about that so then the at the listening session January 16th uh Mr Gallagher said that
096uh they were looking at a process where teachers would have to reapply for their jobs they would basically be opening new positions and our perception of that was that if you're opening new positions that means the the old positions no longer exist and so essentially we interpreted that as a layoff procedure which the district later did say that they did not want to go through a layoff procedure instead they wanted wanted to use the involuntary transfer process and so we do have contractual language for that but again I would ask the question are we willing to involuntarily transfer multiple teachers when not a single teacher in the building is in support of the plans being proposed either the currently accepted plan or the originally proposed plan neither of them are supported by cve teachers by
097Anonymous survey how many meetings have there actually been with you guys there's a on the back of the lad I saw and I saw like two or three right so you guys haven't gotten that far in your conversations before it all stops so there really isn't a plan set right everything just had to stop is what it sounded like you guys had a couple of listening sessions two or three and then it was done so there really hasn't been a lot of conversation so there's been two listening sessions and then we've been meeting weekly for minutes once a week to talk about the changes in January uh well January February up to kind of this month so back every week because of the and so so through the month of February so eight meetings yeah
098because what there's four weeks yeah in each month so in a total of eight meetings yeah sounds about right and so that's why in our proposal you saw our ask of let's take our time our our test scores let me go ahead ahead sorry our test sces aren't aren't below the state average except for Science and it's only a few so why not take time I'm just saying that like that's why we're asking for more time to prepare in our proposal yes and we recognize that the district sees that starting in January they feel like that's a long amount of time but truly we do not feel that that is enough time to adequately engage all of our stakeholders because we we're looking at the process from a different direction the district has this the
099idea that we need to create a plan and then present a plan which I understand but it seems like we're going to go through a lot of work to create a plan that eventually may not be accepted well by the very stakeholders that this matters most to but we only had four meetings then in January before we heard about anything in February basically and whatever four you guys had in February so there's really only been four meetings I don't that you guys got to I don't know the exact number I'm sorry not off the top of my well if you're having one every week in the month of January that's four at most right four meetings that you guys have had before there was an objection to everything and it and it and talks kind
100of stopped is that based on what the the timeline the meetings that Armando gave in his and that you guys gave in yours and Wayne gave in his four meetings before any discussion stop so there really hasn't been any negotiation other than maybe one or two meetings at where you guys talked because because it was introduced there was a bunch of questions and then everything just kind of stopped is what my understanding is you think kind of I guess I mean it it it it's complicated it really I I I I did see that I'm just wondering how I mean it doesn't seem like there was a lot of time to collaborate between anybody before it was just kind of next well one of the suggestions of the stop meeting that when we had a
101stop meeting on January 10th was why could we just do what we do sixth grade fifth grade so that came directly from the teacher right yeah yeah I just don't have I got here but any other questions from the board for either party can we ask questions later um I think now is the time to ask questions yeah well I'm just really curious what um the other individual has to say because I'll probably make some people unhappy here but I think the problem is right here you guys need to get together and figure this out if we're not going to do it and the teachers aren't in support of it then let's not do it but sit here go back and forth well he said this he said that it's complicated well yeah it's complicated
102and you're asking us to make a decision on your behalf I want to know everything and I'm not hearing everything well and that's where I was going to me sound like you guys didn't like what you heard you guys didn't like what you heard and you guys all wanted to nobody wanted to play anymore the district and your teachers and that's what you need and I mean if it's not a good idea and everybody says this not a good idea then it's not a good idea right and that's where we're at as teachers but that's not what I'm hearing I'm hearing you guys are saying this I I mean you guys made a proposal right so you were on board at one time and Cliff I would point out that that proposal was made when
103teachers were feeling um very pressured and I'm not I'm not not being against you guys or against the district but I need to understand if you're going to ask me to make a decision and and in honesty it's not going to affect me because I won't be here next year and I and I'm sorry but if you're going to ask me to make a decision I want to know everything and it sounds like there's a lack of discussion and a Lo lack of communication between the teachers and the district I so in addition to the meetings that the teachers have had with um at cve with our uh Mr re we've also had meetings where we've discussed the grievance of course and in those meetings it's been very clear that the district is on one
104side entirely the teachers are on one side entirely and to to your point about this being between us I can assure you that everything that we're saying this is a representation of cve teachers I understand I understand that but you you are the voice of your teachers and your staff yes sir you guys got to communicate and it it sounds like to me you guys are not communicating and we have tried to communicate and we don't feel let me let me interrupt a little bit because they slapped a grievance on us before we really had time to get going at all and and in my opinion the union has weaponized the grievance process and un limited our ability to have some communication at one point they even said they were going to withdraw the grievance
105I agreed to extend a timeline just for them to come back and say no we decided to keep the grievance going which has drugg all of this out substantially I don't disagree with what Tyler said about we were struggling to find the right language on the meeting on the 16th so during that meeting and front of all the teachers I agreed to meet with Tyler and Joe on Tuesday morning at 7:00 to discuss how we would go about the process of posting because it was my understanding that there were some teachers that were interested in doing this some teachers that were not we had a meeting scheduled for the 21st to be able to talk about that detail I got a grievance Monday night at 5:00 emailed to me I didn't read it I went
106to have the conversation the next morning but instead of instead of us dialoguing and us doing the bargaining like I don't disagree and the district has agreed to bargain if you look at exhibit 16 we have tried to schedule multiple meetings to let's sit down and let's bargain this thing and every time we we have yet to meet but it's the difference between is this a contract language violation that's what the board ultimately is deciding has the district violated the contract is their language and I would disagree with what Tyler said I believe that a grievance would be something that would happen after the district fully implemented their plan we wanted our teachers to have full input into what the plan looked like before we ever rolled out anything to anybody but once once by
107filing a grievance and then asking for an extension and then can we have limited our ability to communicate but I don't disagree with you at all Cliff we do need to communicate we need to bargain we need to get past this so our teachers and Mr re can work together to come up with an acceptable plan going forward and I guess when this was presented to me by to Joe Nichols presented this to me he didn't tell me anything about he felt that he was under duress he shared this plan and it did appear to me and that's why I approved it that this was something that was worthwhile it was allowing the fifth graders to do what the sixth grade team is currently doing I believe we will be able to replicate that success
108reduce the workload of our teachers and I think we'll help our students make that transition from a full Elementary model into an intermediate model and then going on over into seventh and eth grade I'm more than willing to meet I mean we we meet every month at 7:00 in the morning it's and Joe was the previous Union President we met once a month after school I mean I I really we really are willing to work through this but I'm just struggling with a grievances about a language violation that's what this is about I think grievance is a tool I'm sorry sorry goe no that's okay I the I um well first I would caution you it sounded negative when you said that they slapped us with the grievance that sounded a little bit negative I
109think that I change I would change that CU it's their right chose they chose to file a grievance at that point I wish they would have wait waited a little bit longer but CU I think we would have got further I I think that we I also think that we need to communicate or well not we but them they you guys they need to communicate uh a little bit better I think that there might obviously be some hard feelings here and at this point my understanding is all that we were deciding is whether this is agreement grievance or a l uh contract violation I think I'm satisfied with my I'm I'm satisfied that I'm hearing I we still do have our lawyer waiting talk right to go into executive session I have any more questions
110if I may comment on the grievance 30 seconds timeline so where's my iPad I'm going to start now before she can get it all right the reason that we filed a grievance when we did is because the grievance timeline is very strict in the contract there only so many days that we can um have after an event has occurred before a grievance can be filed um I don't think that we're questioning that at all Tyler I mean we think I think that we understand that it's your right to do that I mean is a tool yeah I don't think that there's a don't problem in addition to that if I may um do we have the district did not approach us in a way that they it felt that they intended to bargain over this
111topic it was presented as this this is happening and let's figure it out or which is why you guys are here now which is why we're here now because we we perceive that directly as this is happening so this is a contract violation got it okay so are there any further questions from the board no no okay then let me read this we will now go into executive session to consider information or records that are exempt from Disclosure by law including written advice from your attorney 92.6 602f to review and evaluate the performance of an officer employee or staff member if the person does not request an open meeting this reason for executive session may not be used to do a general evaluation of an agency goal objective or operation or any directive to Personnel
112concerning those subjects 92. 6602 I and n2. 6608 okay so gav out e e e G us back into Open Session Steve do I have a motion uh yeah uh regarding the superintendent's contract uh I make a motion that we approve the contract uh for uh what is it through 2028 is it m i second I have a motion by Steve and a second by Mara to approve the superintendent's contract all in favor I any oppos okay um I feel the board feels that in order for us to move forward that we'd like to make a motion to uphold uh the district's decision to deny ca's grievance do I have a second I'll second I have a motion by Heather to uphold the district's decision to deny the grievance from the cea in a second
113by clip all in favor I any oppos all right I oh we've got to do the letter oh one more motion we need another motion for I'd also like to make a motion to direct our board chair to write a response to the ca's grievance I'll second I have a motion by Heather to direct the board chair to write a response to the cea's grievance and a second by Mara all in favor I any opposed okay now thank you