001e e e okay the board will now reconvene the public meeting at 6:34 p.m. and the first item on the agenda is acknowledge of women's history month and we're going to take Tren reading that starting with Bernie whereas the corvala school district recognizes and pay tribute to the significant contributions made in our community by all people who identify as women and girls which includes trans women and girls and whereas the corala school district affirms that students families staff and community members should be valued for all a aspects of their identities and whereas women's History Month grew out of local efforts in Santa Rosa California began by the education task force of Simona County Commission on the status of women by establishing women's history week in 1978 for the Simona school district and community and whereas
002International women's day has occurred globally since 1911 in an effort to celebrate the social economic cultural and political achievements of women and whereas women historically have been denied rights to vote own property and serve in political offices and off other leadership positions until the 12th century 20th Cy excuse me and whereas trans women's identities have historically been criminalized and continue to be targeted by violence and whereas women have contributed to the history and Collective future of Corvalis and Benton County Oregon and whereas women's History Month provides an opportunity to continue the district's growth in learning about the many contributions of all women to the nation world and local community and whereas education is a necessary component for creating more Equitable and anti-racist Community nation and world and whereas the Corvalis school district has made a
003commitment to equity and anti-racism and where as the corval school district has a responsibility to honor and respect the diverse histories of our community and whereas the corval school district believes each and every student must be celebrated and appreciated for the distinct and vibrant contributions made by sharing cultures language ideas beliefs and values within a school community therefore let it be resolved by the Board of Education of the corvala school district does hereby Proclaim March 2022 as well as each March annually as women's History Month in the district and strongly encourages students families staff and community members to join in existing local celebrations and encourage all schools in the district to help highlight this month in great appropriate ways as well as highlight the contributions of all women to the local community nation and Beyond
004both historically and current times adopted by the board of directors of school district number 509 J Corvalis of Benton and ly counties Oregon at its regular meeting this 24th day of February 2022 and just um again we read those every time every year to reiterate our commitments as a district and um before we move on to our next agenda item I was going to take a point of um board chair privileged to offer Ryan a moment um to say something all right thank you um so seeing members of our community here tonight um in support of our trans Youth and students um I want to make sure that you know that you're being recognized um by being here and supported um in our schools we believe in supporting each and every one of our students
005who comes to comes through our door day in and day out and the richness that you bring to our community so thank you for being here tonight and I'll add um as the board chair that the um corval School Board stands behind the commitments and statements of our district for all students including trans students um and we just wanted to also offer that since we have a lot of folk here tonight um and so with that being said we will um we're going to go to the agenda items of um student representative reports and we have um CHS and um in CES or not cresen Valley College Hill my allergies are really bad to you I'm so sorry that's why I sound like this all right some of our recent leadership events for Corvalis High
006School include candy grams that were delivered today um the polar plung has been delayed until March due to the cold weather last weekend but it's giving CHS fundraising some more time to raise money the seniors recently had the opportunity to vote on the prom theme and the results have yet to be announced Thanks new things happening at College Hill Kevin skillings our construction program teacher is working with the University of Washington to get certified as an OSHA instructor similar to a program like college now this certification will allow Kevin to award our students a safety and health fundamental certificate these are industry-based certificates that will help our students be more prepared and also more hirable by local businesses in the field of construction and other trades thank you Mr skillings for making this happen for
007our students College Hill has entered a partnership with LBCC stem Hub to offer financial support for our students as they engage in the career exploration process and solidify their postsecondary plans beginning next fall we will be adding a new course personal and career development that will be taken by all of our 11th grade students in this class students will explore many different career Fields visit local businesses and training facilities investig at local Collegiate Collegiate offerings and learn what supports exists in our community this will set them up effectively for sorry to complete senior seminar in their 12th grade in this class students will firm up their postsecondary plan and take concrete steps to make it happen this grant will allow us to provide materials equipment or training specific to each student's plan and set them
008up for professional access now to Eileen um we are setting up a satellite Library we lost our library when our building was remodeled so in order to circulate the books we have in our collection we're starting a satellite Library it's a book cart that will be decorated and filled with books following monthly themes by students and we had last week uh yearbook fundraiser we sold baked goods handmade hats and wallets candy Gams and roses and we raised $434 for our yearbook great thanks you all for your reports and updates on what's going on at CHS in College Hill the um next item on the agenda is our nursing update and we have Emily and Melissa I'd like to start um and in uh honor of women's History Month I am very fortunate to lead a
009fierce band of nursing women um who serve the corll school district and Emily is here as the nursing lead and um when I started this job in 2019 nursing was um small and um there wasn't a lot going on um as far as support for the nursing department and and we have grown and uh evolved into a vibrant supportive um group I think who are um in all of our schools doing good work for our students and our staff so I wanted to just make that shout out um Emily's joined today by two of um our nursing team over in the audience there Mandy Ryan and Emma Mato so I'm gonna hand it off to Emily all right so I um I believe you guys have all had the report that I submitted to the
010board so essentially what I wanted to point out to you guys was the important work that we're doing within the school district to support our students in hopes to have better health so that we have better educational outcomes um because students are not going to be as successful without their health supported in the schools um do you want me to review this okay sorry I've never been to a board meeting before this is first for me okay so School nursing is a very unique field in that we are the goet between students and parents and um schools so we do a lot of case management essentially goet between the doctors and uh parents making sure that we have adequate orders in place to meet the health needs of students in the schools our district does
011a lot of um education of staff so that our staff can better care for the students in the schools and their health needs um our district nurses have taken on the task of becoming CPR instructors so that we can teach CPR to our staff members so that we can meet the state mandated ratios of students to um staff CPR and first aid trained within the schools I think that we have provided a really um strong educational um course on CPR we we' also had the opportunity to teach several students CPR in first aid this year which has been particularly fun for us those have been some of our um favorite classes to teach um and then also I think like the biggest thing to note in in this I think is the The increased Health
012needs in our community so if you look at the the data from the county the needs the Chron Health needs of children in our in our community is increasing and we're seeing that in our schools we have fewer students in our schools but the the health needs are higher so I've been here since 2018 um I have more student delegations in my case than I've ever had in the time that I've been here with the school district and we keep getting more we just found out about two more last week that we're going to have in 2018 Emily was one of two people at in the nursing department three three I was the third nurse hired when they had previously only had two and so now we have five and I think we have a
013like um Melissa said we have a really strong group of nurses with a very um a a vast array of experience that they were able to take on the the ex extreme Health needs of our of our district but I guess any questions from you guys about the information that we provided or questions or comments from the board good Chris and then Bernie uh first of all thank you I have seen your actions in schools where you're working with very fragile students and um difficult sometimes to maneuver around other kids and the whole situation lunchtimes and all of that busy offices and yet you are very calm and you're managing um you know very fragile situations so I really appreciate that I my question is um like do you have enough support so honestly I
014would say no we could do a lot more if we had more staff so last year at the beginning of school year we lost a nurse who left the school district and to kind of buffer that we two of us increased our FTE for the school year this school year we started back to our original FTE that we had been so dropped the FTE back down but never replaced that nurse and we felt it immensely with not being able to provide the care the quality of care that we feel like is necessary for our students um and and we like I mentioned we have more delegations than we've ever had and I would say many of those students that require that nursing care have more that they're up against their families are up against more
015so it's even more time consuming to try to help and support those families um I believe we could do a lot more um you know I have all these hopes and dreams of things I would like to do like partnering more with our school B based Health Center to provide better care and more access to care for our students but we don't have the bandwidth to do that right now with the staff that we have thank you it's a wonderful report um I just need uh I guess education on on uh this one particular point I saw that's uh kind of interesting is nursing delegations and medical training um can you tell me who is being trained and and and I I I see the standards but who's getting trained and what are the duties
016so it depends on the school the majority of our um delegations that we have currently are either students with diabetes so we delegate the administration of insulin to um it's unlicensed Personnel is what you'll see if you read into to the laws but it could be anybody in the school from the OM the uh aa2 yeah educational assistant whoever the school feels that can meet the needs of that student often times we have multiple people in the schools that we have delegated that care to um we also train them on how to manage low blood sugars which could result in an emergency or even death um if not treated uh and then we also have several students right now that are requiring feeding tube uh gtube feeds through a feeding tube and so we train
017multiple staff members on how to meet those needs of those students as well um delegation is people that often have no medical background and to do that first we have to make an assessment to make sure that that is safe to do in the school setting sometimes we determine that it's not and then a nurse has to provide that care um and then there's very frequent followup and checking in with those people so if you have multiple people did you all have questions on this side too we'll just go like this everybody has questions thank you so much for your thoughtful report and detailed report and of course for all the work that you do do it's so critically important for students and staff and families as well um so my question it may get
018bounced over to Melissa or even to Ryan we'll see um is a question around funding and so looking at how the need is is rising which also changes the need for for raos Staffing ratios to change too based on um level and severity of need that students have is there any heightened funding that comes with that as the percentage of students who have increased need goes up and so the state has a requirement or run and of course we want to meet or even exceed if at all possible um that support for families is there any actual funding tied to those regulations as [Music] well no and um if a student who has that kind of complex medical condition is on an IEP then of course we would get you know that kind of different
019um level of funding based on that but no the the the state says this is what you should be doing but we're not getting extra funds for that currently nursing um team is funded out of our student investment act our SAA funds that come from the state for Student Success so um that's where we're we're holding all of those that [Music] FTE thank you so um that was a good setup kind of to my question um around the issue of funding and what we can bill so um my question is since there's not a specific stream of funding that comes from the state that specifically says use this to provide uh when you provide a service that constitutes a medical service do we have the option to bill for that service and do we do
020that so I am probably not the best to answer the billing questions but I knew know that we do have services that can be build for we do have a Medicaid biller that works with the school district and he does all of that um I also know that there's stipulations over what care can be built and what care cannot be built so not everything can they bill for okay sometime not today it would be really I would be interested to see um how those are delineated in terms of what we are allowed to say is a medical service that we can um we can charge for and ones that we cannot and then I'd also be curious to see uh within the population of students that do have um that are either medically fragile or
021um what was the other category medically complex medically complex um you mentioned the IEP um provide some funding through through special education but not um from a medical anyway I would be curious to see the percentage of students that are following into those categories that are also hitting another category um that would either be considered um maybe at risk or vulnerable in some way um I'm just curious about the breakdown for that but sometimes yeah thanks with the new I mentioned the new acties that we're using to to delineate who's medically fragile medically complex um the ones that OHA and OD uh OD and osna came out with last year take into account um you know students that are up against Financial that have Financial struggles um they take into a lot of those socioeconomic
022um issues so it's it was interesting when we were using those new Acuity tools because it did help incorporate many of the things that cause us to be more involved in the care of a student when one thing just to add um and I think it's just important to add just because of the um legislative focus of it right now is the also identifying changing the cap for special education and the um number of students that districts can count in their um sensus but then the second piece is around high cost disabilities and so there is a an additional fund that we're advocating for expanding and that's for students that um often times have a number of complex needs nursing may be a part of that as well um and a and reimbursement to the
023school district based on those costs and so that's something that um you'll probably hear about legislatively as we go through this session but that's another area that we're um emphasizing um for supporting um funding for um students and supports so um my question is about the nooc Zone training and distribution um I was very excited when the new law came into effect um is there are the nursing staff the only individuals in the schools that can be um administering this are the are there ratios for training is there opportunities for student training so I guess one question three parts okay Sammy so thank you for the honor so no the nurses are not the only ones who can provide in a lock Zone the laws have actually changed so that anybody who feels as though
024someone is experienced an opioid overdose can administer nck Zone and we provide that training to everybody that takes our hearts saer CPR first aid and AED training so it is incorporated into that training which I think last year we trained around 275 people just in that year and that training is good for two years so we will be well over you know 500 people trained in within the last two years um and then the last part was student training yes so the stud students that have taken our heart saer CPR and first aid class have been trained also in um Narcan Administration and those kids are um accessible to anybody in the schools there's red boxes on the walls of the school that say you no oxone kit or Naran kit I can't remember which
025one and so anybody can access that medication and we also have it in with all of our a80s thank you any other questions or comments I just want oh Sammy go ahead hold on how do we get Sammy on the on the mic are you just I can lift it up Samy here you go good thank you so my question is school boards usually don't really make decisions around Staffing and I want to preface with that but my question is related to a legislative proposal that will help us Advocate one way or the other so there's two possible scenarios and I want to hear uh perspectives from our nurse and also from our administrators around them uh right now we have five nurses and we're advocating for funds the question is would we be better
026if nurses are super supervised with someone with nursing experience and or a nurse themselves or scenario two we would have funds to add an additional person on the ground to reduce the nurse to students ratio which one would be better for students outcomes that is a hard question so if you look at evidence-based best practice they're going to going to say nurses in schools should be supervised by nurses um I've been very fortunate to be supervised by Melissa who's extremely supportive of nursing services so we haven't had issues in our school district being supported um I can't imagine having a nurse administrator that was not on the ground doing work with everybody else so I think even if that were the case I think that that person would also lighten the load for everybody else
027because I can't imagine that that would be any other way here because we need we need nurses in schools with students um Sammy I would just add thinking about a lot of my superintendent colleagues um keep in mind that caralis is about the 20th largest District in the state and there's about 198 school districts there are a lot of school districts that do not have um the capacity to add an ad another administrative position um when they're um have a difficult time finding an RN in general and so I think that would be a um a concept in a bill that would be problematic if you think about the districts across the state wonderful thank you very much we do have a legislative concept moving forward at this session so this is really informative and
028helpful thank you so much okay and I just wanted to thank you all for the work that you do seen all the dental screenings and the hearing screenings all of those things that um students may not get otherwise for whatever reason that may be um I really I think that's a huge um benefit to our community and to the students and plus all the other things you all do and just re wanted to reemphasize what you said about providing more services and the reality that schools do more than just um in the classroom and that's just the reality of public education and it's really reflected in you all's report so want to appreciate the work you do and then Ryan had something yeah I just wanted to share uh an example so recently a new
029parent coming in with a kindergartener next year contacted um me with worry and being able to say our nurses have lots of experience with that condition and will support your child felt really good um to be able to say and then I know it felt really good to the family to feel supported and that's the work that these folks do and so it is definitely an important part of what happens in our school so thanks all right thank you y'all I forgot to also say we'll keep advocating for the funding part too that we have been trying to do um okay the next item on the agenda is the 2026 to 27 school calendar first read and we have Nikki for that one I'm just here to answer any questions you've all seen um the
030proposal for the calendar it um is a change from previous year's calendar and that we have school starting before the Labor Day we um surveyed staff and there was 75% um like agreement that this was a good move to make um and and so that is that's the proposal before you I I did look ahead to to several of the next years all the way up through 2028 um and just kind of ran this by Ryan that it does look like um the juneth holiday that's kind of what I'm planning backwards from thinking about if we have snow days um added on to the end of the year we can run into the juneth holiday which might mean like we go to school two days then we have a day off and then we come
031back for a day and so being able to school before that holiday I think there's value in in less breaking up of the end of the the school year so I looked ahead um through 2028 and it looks like um starting the first week of September is probably a good way to go until 2028 um when September 1st is on a Friday in which case it would make sense to start after the labor day so just I think it's it's a shift um but when I look at all the dates this year we started on September 4th next year we're starting September 3rd The Proposal before you is to begin on September 2nd um so still always in September any questions about the calendar or how it was made go ahead Ryan and then we'll
032take questions I I think it's just important to note that we know the tradition in this community is to always start after Labor Day and we are bookended by two holidays two important holidays and so the reality of fitting everything in between those two dates is um a challenge and so we have um done our best to navigate that the last couple of years but the reality is is we're going to have to make some shift one way or the One Direction or the other um and I think that um from my perspective days in September are worth more than days in June um and thinking about those two holidays and coming back for one day or two days at the end of the school year attendance rates and some of those pieces would be
033a challenge so I think it makes the most sense and I know that it breaks tradition with what we're accustomed to in this community thanks Ryan I still think we need a two week spring break but that's just me that'd be nice okay have a motion did you have your hand up Sammy yes uh thank you very much so just to clarify we're talking about which Labor Day the one that's coming up uh in 202 the 2025 calendar was already approved um 2526 sorry and so in the upcoming Academic Year we'll start on September 3rd and then the proposal before you is for 2627 and that has us starting September 2nd I think sometimes the idea of before Labor Day seems like oh my goodness that's so early and it really is um just going
034from September 4th this year which was after Labor Day to September 2nd um in two years which is before Labor Day thank you so I just want to highlight the folks who will have vacations planned probably uh they will have ample of time more than a year and a few months uh in a in addition to that year to plan uh that's being said we all know when we're used to certain and habits more awareness would be important so I'm curious especially with Oregon State University constituency might be one of the largest uh impacted or maybe surprised by that change I would uh be curious about what coordination and communication we can initiate not only for existing parents but possibly um incoming faculty or incoming uh student parents uh who might need to really make
035plans accordingly and I think we have a lots of time to plann for that yeah I think we have maybe like 18 months um notice and can work with Kelly and communication to make sure that everyone here in our community knows about this change for the 2026 27 school year thank you any other questions comments goe sha sure thanks so much Nikki and for your thoughtfulness and planfulness as well as involving staff in really looking at does this work for them as well even this far in advance um my question builds off of samies around neighboring school districts I know in the past as you've set calendars you've also looked at how does this align with Albany with phth with with neighboring um communities and I was thinking about that too in terms of Staff
036who we know staff some live here some live outside of this community have their own children either here or in floth or Albany and so that could impact both their the disconnect between their family life and their work life um is there potential to connect with those districts to see if there could be maybe alignment if they haven't set theirs yet um yeah we tend to set ours first it seems like in this community um and so I will be asking Ryan to make sure that that gets communicated um out I've already communicated with the ESD they asked for a prel preliminary look at the calendar um so I am moving that way I think typically on the other end of things Coralis has gotten out the latest um somehow I'm always thinking every District
037around us is out of school and we are still going um so I I am optimistic that this will bring us more into alignment there and we'll rely on Ryan for some communication with our neighboring districts uh yeah that's another um aspect of um this community we typically adopt calendars um almost a year ahead of everyone else um so talking about a calendar for 20627 other people aren't discussing that yet um or for quite some time but we' have community members who reach out quite early so we've always tried to do at least two to three years out um but I will make sure that the superintendents in our region understand what we're up to thanks other questions or comments I just want to agree I hear about that from like people in other parts
038of the state they're like you're still in school or you haven't started school yet but um yeah and so it'll be a shift so I just want to reemphasize the overcommunication I know this is a first read so it's not adopted yet but um once we get to that stage that'll be really helpful um okay thank you uh the next item on the agenda is the theater diversity advisory committee or Tac report and we have Kim so we don't have a presentation tonight just are here to answer questions from our cover sheet it says there's a presentation just Kidd I'm joking it does say that but well I can let's see what I can that's why that's why I was sitting waiting for the presentation yeah no problem okay this is theat related yeah it
039is impr promptu okay any questions based on the report Bernie yeah it's more a statement than a question you know having been uh invol been involved with TX since its beginning um I I I still really want to encourage I I see the gains that we have uh we have done uh we have gotten uh over the years uh in terms of procedure in in terms of discipline in selecting materials and also casting and and so on uh what I would like to encourage Tac to do is to look at um the the marginalized voices finding material that's instead of mainstream uh go tell the story um there's quite a few opportunities well several opportunities with the fall plays and spring plays uh to do that uh to advocate for that because that is those
040stories are going away all of a sudden and and it's more important for us to continue to tell the stories of the people uh in the community so thanks Bernie any other questions or comments go or did you have one yeah go ahead what's next well yeah we are really um right now we're in the middle of ol ofer so opening night is tonight so please I hope you'll be able to make it and see I went last night it's amazing our students is always do not disappoint so that's that's the first thing that's on the agenda right now um this coming spring we're intending to work with Tac to do a review of the Dei guidelines it is not intention to strip it of any of the intent but to maybe focus it in
041a little bit on um making sure that it's really clear what we're here to do and that is to create a very diverse and welcoming and inclusive environment in our theater and we still have work to do um marcian do you want to sure um yeah I would uh did know what Kim said I think the other thing that we're trying to do is also expand our Tac group um we've been very fortunate this year that we've been able to add a couple new members that have a lot of experience in theater and so we just want to continue bringing in more voices and more perspectives into our advisory committee yeah you're welcome go Bernie one more question since um I know we have talked about this before but uh will Tac uh take a
042look at stages in how how that program is done in uh the summer so I'm working on stages this year and so um I we our theater manager is actually out on medical leave and so I will be taking the lead on pulling that together and really focusing in on making sure that it's a positive experience for all of our students and that we are doing a good job of Outreach to make sure that we're getting more participation from marginalized um students the thing that is shown that we did see some increased partition on particip and auditions based on the um the Outreach that we did at our Title One schools I wanted to point out which I did not put in here we did not deny a single scholarship this year so anybody who
043requested scholarships to stages was offered that and was able to participate um one of the things that I actually would like to do we are changing the stages grades we did first incoming first through eighth graders last year and what we determined is really we need to be focusing in a little bit older so we're doing third through eth grade this year that is because we want to get all as many kids as possible before they get into Middle School we want them to participate in Middle School theater that will make them very comfortable to come into our high schools and participate the sooner they can get access to theater the more likely they will be to participate so that's really where we're trying to focus our attentions is let's get get students involved when
044they're younger and families that have the means to do camps or classes or lessons those are the students that we see participating without a lot of Outreach but we need to be reaching some families who it's just not in their um in their capacity to participate so we're working hard on that TR so that's great that you were able to award scholarships for everyone who applied um I'm curious because I I guess I'm not really sure where it comes from but how do we fund the scholarships so there's multiple ways that we're funding them and we have out of the theater Account Support some of those so with funds that are coming in from the stages Camp cool okay thanks yeah other question sh I don't know if we've actually spelled out for Community who
045are listening um but was curious about ways that students can be or are engaged in Tac want to answer yeah so we currently have a couple of two amazing students that have been with us for several years and um their voice is so important in our meetings because they bring not on not only the acting perspective but also they're part of theater so they just bring an an immense amount of ideas and energy into the group um one of the things that Kim and I have talked about is also you know wanting to make sure that we bring in more student voice um and that's something that we're going to try to recruit this year and next year more student voice the better yeah thanks sha I I would add to that getting student voice
046in theater has been a little bit challenging because for a lot of the year they're busy with theater and so we're looking at how to pull in some additional youth voices that um maybe give a different perspective maybe even aren't deep into theater but understand what our mission is is getting a diverse inclusive environment and how to make that a safe environment for everyone so we've talked about reaching out to safe and to other areas to to grow that perspective and one last thing um one thing Kim it's so wonderful working with K we have a lot of fun together but a couple of things is um increasing the amount of students that participate in our Tac the other thing is that we do a survey and so at the end of every performance we
047do a survey to really capture student feedback and student voice and something that we've talked about too is going out to the schools and doing some focus groups and really getting going to the students and asking them what's the experience for them and their response obviously would help us improve the our programming so yeah any other questions or comments I just have one other thing that I'm going to add that I um on Oliver this year we have an assistant director who has not been in the theater program um he has been out at Crescent Valley but James Murray is the assistant director this year and so I'm just excited about in the CSD theaters program which is the big musical annually that we're getting some new people in and we're um get giving some
048new exper experiences for students so we're excited about that thanks I had um one question and it was um I know Tac has it's um it the focus of the report is on um racial demographics and I'm wondering if that work is going to be looking at um students with disabilities being reported in here and um in gender and also um like linguistically diverse students instead of just people making assumptions of some of the racial ories and so I'm kind of wondering if that's something that we could potentially see in the future um or if the intent is just to focus on the racial demographics thank you I think that's one of the things that we had when we were putting this together thinking about how can we expand the intersectionalities of the students that
049are in our theater department or our theater performances so that's something that we'll definitely include in the future thank you so much of course okay and we even finished that we had a lot of questions on that one and we're still done on time with that topic okay um so um yes because I think we'll we're going to have a lot in the next one questions and comments so let's take a five minute break does that sound okay um we'll take a five minute break before we go to our next agenda item e e e okay so we're back and the next item on the agenda is the Osborne Aquatic Center update and we have Ryan and Kim it says you have slides do you do have slides okay we're ready for your slides are
050we ready for your slides yes 77 as a result of a bond um passing by the community and something that I learned recently is that that was in collaboration with the city and the school district so that was way back before measure 5 when we were engaged in recreation activities as well as teaching and learning um in 1998 the corval school district passed a facilities Improvement Bond and that did some updates to the interior pool and built otter Beach so that's the outdoor the fun Leisure part and also the the lap pool was built at that time um that was about the time that I was hiring on with the district and what I will tell you is that the understanding I have of that is there was an intention behind that bond that we
051would bring the pool back up to good operating condition and then the city would take over operation of the pool so that's when we move on to the next slide do you want to take the one um yeah so one of the things that um I think think is that we've learned as we've been um doing some work in learning more about um Osborne as the pool and as a a sort of a um Community um gem is that the Osborne has a regional um responsibility as well um one of the things that's unique about Osborne is it's a 50 meter pool that's indoors um often times when folks are building um pools right now they're doing things like wave pools in other source of pools as a way to generate money um that's not
052the case with Osborne um it also has a larger deck than most um public pools and it has um Grand stands up above and so in terms of the quality of um the pool itself there is a draw um to cralis and to using Osborne um from swimmers across the region and so as we think about that we also recognize that it has a um a benefit to the community when families come and eat in our restaurants they stay in our hotels um most weekends there are meets there and as you drive by um Osborne and LP the parking lots are packed um and that is because it is um a unique resource that happens to be in caralis but is used by this swim community across the state um and even swimmers from other
053states have come to compete there as well take this one so now we're going to talk about the operating agreement so in 1999 when the renovation was complete the city and District entered into an operating agreement that agreement laid out that the city was required for daily operations maintenance and capital planning for the pool the capital maintenance um we started an initial Reserve account that was the remaining bond funds was put into an account that the city had access to for Capital maintenance um the now the city was outlined that they would annually report back on Capital needs for the pool but the agreement was not clear about who would fund the capital maintenance left it a little bit ambiguous there's that Reserve account it didn't say who would contribute to it um in 2019
054is when we as a district saw that the there was a a requirement for an every fiveyear update on the facility condition and that expired the last one was in 2017 I believe and so when Olivia Myers book and I met with the pool um director at the time we recognized that there was more and more Capital needs coming up we also recognized that the city was already putting a lot of money into the pool and that we didn't have a lot of money to put towards it but we at that point started sending $100,000 per year to the city to help with those Capital maintenance expenses yeah so this is just an ex idea by year about what kind of expenses they put into it so um things like regular routine painting you know
055replacing fixtures but there was some really big things that have happened in the last five years so they replace the um the pool liner on the outside pool I don't know if any of you go I do and I have experienced Corvalis versus Albany and the Corvalis pool outdoor pool tool is amazing it doesn't tear your feet up and it's because of that amazing liner so they replace the liner they replac the roof in 2024 and um there's been a lot of other more minor things that have happened over the years but they're spending you can see more than the $100,000 that we're spending the other thing that I think is interesting that was shared with me is that the operating expenses for the pool are $2.1 million per year and they bring in6 to
056700,000 of fees per year year so the city is subsidizing that other piece of it and I think this the reason why this is important to share is to share um is to highlight the fact that why while we're making contributions um out of a School District budget the city is also making significant contributions and it's important to note that because it has continued to be a partnership and working along one one side alongside each other to try to keep that pool um open to not just to our um our swimmers but to the community and um again having it as a community resource I'll let you take this one and then I'll take the next couple so in September and I didn't actually line it out about the operating agreement as want to say
057for the record we own the pool the city operates the pool that's what that operating agreement was about so structural failure in in September the city was doing some maintenance on the pool interior Natatorium they were up in the roof level and somebody saw the rust and the rust is where on the inside of the building there are two roof structures there's an interior steel structure and most of that steel is co powder coated because it is a corrosive environment so it's coated and to avoid um rust and any deterioration that interior structure connects to the exoskeleton so if you've driven by the pool you notice there's this metal like scaffolding structure on the outside together that holds up the structure of the pool so where the exoskeleton meets the interior steel structure is an
058area that is not treated because it has to be it had to be um welded together so um I I don't want to get too detailed but a pool has a a lot of heat and a lot of humidity so the roof is designed to allow some of that to escape through the roof when that heat and humidity escapes through the roof that exterior exoskeleton is a hollow tube structure and as that heat and moisture passes by it you get condensate that runs down the inside of those Hollow structures as that condensate runs down it comes right to where it connects with the interior steel structure and it create creates rust and corrosion so this um was discovered in September they immediate City immediately contacted an engineer engineer said I'm not going up on that
059roof till you get it secured because they could stick a well a a screwdriver right through it at that point at the location that they had discovered it so the city had to hire a Shoring Company not an inexpensive Venture Shoring Company comes in and basically builds a structure scaffolding inside the natatorium and in order to do that you had to drain the pool and so we've got these structural um supports that sit right in the liner of the pool to keep the from failing um an engineering report um was hired and the result of that was that um it is a failure that has to be fixed and rough estimates for the repair which I want to really emphasize rough because it's very early for us to have a number but2 and a half
060to4 million just for the roof repairs as we have made the attempts to to shore up the city made the attempts to shore up that roof by draining the pool by um just the mere fact that the last major renovations to the pool were done in 1998 2000 time frame there are a lot of other concerns that are now coming forward so when you empty a pool the liner of the pool is meant to be full of water at all times it's a plaster material being dried out for even a month can cause serious damage and that pool liner was already at the end of its life expectancy so now what we're working on is what are all what's the actual cost of bringing not only the roof back into good operating condition but now
061we have a lot of other concerns coming up about what what's it going to really take to bring everything else back online so any questions about that one I don't know if we want to do questions now or wait yeah we'll just keep going so um so we know that we have um we're the owners of the building we also know um that we don't have the kind of funding that it would take to do a full repair of the building um so we know that um we need to work with Partners to figure out a a community solution for Osborn it's not a a solution that can be held exclusively by the school district or exclusively by the city um one of the things that we have thought a lot about has been that
062um $100,000 allocation that we make annually thinking about is there a way that we could um combine several years together and at the same time recognize that we wouldn't be doing maintenance every year so as we try to think about how we can make a contribution to this effort those are some of the conversations that we're having internally trying to figure out what's what's possible but straight away I can say that we don't have an additional $4 million set aside to Res resolve this problem on our own um even as we've talked about things like our reserves which we've talked about quite a bit over time those res Reserve dollars aren't enough to fix this problem and we know that based on our budget presentation we had for you last month that wouldn't be a
063um a a wise decision to make financially and one of that I wouldn't recommend us making so um we've started some conversations with members of our community um we will have a community meeting coming up um so we have had conversations Rec this week we held a meeting where we invited the city of caralis to participate um caralis Public Schools Foundation um Benton Community Foundation the county caralis Aquatics team and Oregon swim because everyone has a vested interest in Osborne um for um caral Aquatics team I'm sure you've seen the articles about how they've been all over the place trying to get in um swim time or water time that's been the same for our swim teams um so there's an interest there in recognizing that Osborne is a a unique um pool in our
064state um the foundations both thinking about the Phil philanthropic um arm of this these efforts and then also with the county and the city thinking about other municipalities and how do we come together in such a way that there's the possibility that we can um come up with the funds or raise the funds or somehow um address this this Gap in um our community opportunities that we see right now um so our plan is to have send out information to the community um coming in March is our plan to talk a little bit about what are our the problem is what our um situation is and also get some feedback from Community about ideas and suggestions on how to move forward and then to have a community meeting from again gaining input from community members
065and that would include our partners as well so it wouldn't be a district um School District meeting per se it would be a Partners meeting um and asking um community members for um their input as again we try to come up with a way to generate the resources we need to take care of Osborne questions Okay who wants to go first I'm sure there's questions okay go ahead Bernie Ryan um what is the position of the city and county at this point in terms of cost sharing or bringing the facility back online considering this is such a a major um recreational outlet for the community yeah um I I can I can't speak for them directly but I can say that they have come to the table um and been willing to have these conversations
066and talk about how we resolve this together um so we're we're working um in Partnership um trying to come to a resol resolution um the county plays a different role than the city potentially but again thinking about um all of our all of our partners and the other the other piece with the list that I provided if there's other Community Partners who are interested in being part of the conversation it's not an exclusive group we're open to other um other members and other people who have um ideas and suggestions about how to address um the need so I guess I have two questions um you had said earlier that the general maintenance and running of the pool was costing about $2.1 million a year yet the pool fees were only bringing in about $600 to
067700,000 which explains why we have to help support them yeah my question is or one of them is if we were to allocate this funding and sort of conduct these repairs would that reduce the overall maintenance cost for a time being if it's in newer condition would it require less maintenance and then secondly going forward do we have any idea how long it would be till it would need this extensive level of Maintenance again or how long these repairs would be expected to last without significant maintenance yeah those those are those are questions we are working through right now um we need need to have more time with contractors to provide us with proposals and and in some ways we need to understand um where our communities at with regards to repairing Osborne um because
068there are you know some short time term fixes that are different than long-term fixes and those costs are different and but at the same time we know that if we're looking for the support of the community my guess is that people will say we need to fix it um completely so we know that we don't have extended of maintenance for thank you very much yeah sha did you have one too thanks so much Ryan and Kim for the for the presentation and update Ryan you mentioned of course other Community Partners are are absolutely welcome in those spaces and I'm wondering about strategic or or intentional Outreach to some of the big Employers in the area especially thinking about those who might have Community giving arms H Packard Samaritan osu2 yeah um if there's any thought
069around some intentional Outreach to bring some of those Partners in especially who have you know who are major Employers in the area who may really have a lot of care for quality of life for the folks that live in the community that they support too yeah absolutely and then um groups like The Chamber and visit caralis again because we know that um those meets have an economic benefit to our community that we're missing out on right now yeah other question J when we're thinking about Community Partnership I know that there have been like there's a number of outside sports leagues that used what was the oh and with swim Oregon so those are the three we've had so far but we're again we're open to other um having conversations with other community groups that are
070utili have been utilizing that space something you wanted to add well the one thing that I was going to add to that is there are over a thousand daily regular users of the pool that live right here in our community and so that ranging from um exercise classes to swimming lessons to you name it and so um I think that that's an important piece to remember is that a lot of our users are not an organized group they are individuals Chris I know this is not a popular thought but um have there been any discussion around bringing it to the taxpayers I think that um we have to consider all options it was a a bond that allowed us to um do the repairs in create otter beach at the same time we have to
071be cautious um as we think about the ability of our community to pay pay those fees we also are um fortunate that we have a community that supports our local option Levy um and that which is equivalent of 50 teachers and so we have to be able to have a better sense from the community if that's really what they're they're looking for before we would bring anything like that forward but those are the those are the considerations as we think about something like that is the discontinuation of the Aquatic Center potentially at risk or um is there a number of ways that we could potentially still you know renovate it yeah so right now the city is working with parks and wreck to get the outdoor swim area open so otter Beach and the lap
072pool outside um and utilizing some of the changing rooms so the city is working on that right now um so th that's a possibility that that's something that's going to happen it's the interior um pool the two pools inside and the nitorum that's the piece that we're um we don't have a a fix for right now thank you ber yeah uh following up on uh Kim's Point um a lot of people use the commun uh the pool has there been thought or discussions on a capital fundraising campaign you know sort of like pay a hundred bucks you get a Breck with your name on it type type things yeah that's why we invited um the Bon foundation and Carval Public Schools Foundation asked what are the um Solutions short-term longterm so if somebody was to
073want to purchase a brick in that example they would have a good sense about what that what that meant um in the short and long term and those are the pieces we're still working through go teres you mentioned that uh we have we've got some the known issues and we um have you talked about or who would you consult to figure out uh if we reach that Point let me take that one or you want I've been doing okay I'll talk to that one um as we were doing our bond work I um one of the numbers that we came up with is 75% of the cost of replacement is kind of that Tipping Point and so um the city right now is working on a facilities condition assessment that's the first step is to
074get a pool firm in there to say what is it that we need to do to be able to operate that building I think our communities going to know want to know what's the shortterm and if we do a huge investment in this pool we may want to consider what would a 20 to 30 year life expectancy be what would we be expecting for repairs that would be needed to make that happen um so um I know that the parks and wreck department is taking the lead on that and there are pool consulting firms that are pool Engineers basically that can come in and do that work I've consulted with one on my own recently to talk about you know will the pumps even be viable yes the pumps can can be viable as long
075as we're heating the space so it's not to say that all the equipment is null and void because it's been empty for this amount of time but there are some things like the liner that will have to be addressed and so getting that report feels like a very first step in figuring this this puzzle out and then certainly doing that assessment about what is it is are we at 75% of replacement costs or are we you know in a viable place to just come in and do some rehabilit of the pool and so will the pool will The Firm be able to give you an idea about the replacement cost compared to yes okay so that one Consulting with the one place will give us yes I know the city is also Consulting with some
076contractors who work on pools and trying to gauge cost estimating as well as the assessment of what all needs to be done so okay I feel like they're in the right direction go ahead read then Sammy uh thank you I I guess this is sort of a question also sort of a comment as a school representative I feel like I do want to represent the importance of this space to our students in our community it's not just the corval Aquatic team that takes advantage of this it's both CV and chs's swim teams that use this space and are currently without it um throughout their season this year which has adversely affected them our swim team has been significantly smaller this year they've been dealing with practice conditions that aren't ideal fouth has been very nice
077to allow CHS to swim there but we have a coach who is not getting home until well after 10 p.m. at night because she has to ride the bus with her swimmers to fouth and then ride back and then wait till every last student gets picked up from CHS and so if parents are late she has to stay up late um as a former I know how much she hates that but anyway I also just want to say my question side of this is I would imagine and I'm sure that there's a number of students and staff within our schools who would want to support these efforts so as we're holding these conversations and we're having these more public meetings have there been efforts made to sort of involve students especially those involved in the
078swimming program in being able to participate in helping to fund raise helping to spread the awareness and also helping to make decisions maybe or get involved in the conversations about the futures for funding like with Ben County foundation and the other organizations yeah I I see that as a next step for us for sure um once we have a more um clear information to be able to say this is the ask this is the need um and this is what it does for our community then I think that would be fantastic I also think that's true not just in caralis but because this is a regional pool that I've thought a lot about even um other swim teams reaching out to their um reps and legislators um throughout Oregon because there's teams from all over
079the state that come here and need access to Osborne and so I've been thinking about it not just about um caralis kids but really Statewide um because I'm I'm not being over um overly dramatic by saying people use it from all over and need it from all over it's like one of two pools in Oregon that have this kind of usage um and so there's a whole swim community that is um has had to change switch gears um to tr to address um swimming all season long how can the school board and city council be of support at this stage um I think that we need to be able to look for Partnerships and opportunities um and I think that is the way that I could see the most value um and help when we
080met with a small group the other day we asked who what isn't at the table and I think we need to continue to think about that and to think about Avenues of of resource or Grant to be able to bring it back online thank you yeah I I would add to that that I think something that's really important is that we encourage not just those people who are really into our swim teams but everybody has a vested interest in this so when we're asking for Community input to encourage all community members to remember that their kids their grandkid kids they they may have a need for rehabilitation in the Therapeutic Pool in the future it's everybody so we want to hear from as many people as possible not just our you know tight-knit competitive swim
081community yes don't forget about the Dog Swim day people with dogs too I I go to that okay see yeah dogs it's true though I do yeah yeah uh for Kim um or Ryan um what kind of cost are we uh incurring while the pool is offline are we still paying maintenance right now and and and so on so the school district is not the city is so they're still providing utilities and as they gear up to opening up the outdoor pools they are bringing I mean they've furload staff so they're bringing working on having to bring staff back do trainings all the things associated with that and so and it's different kinds of trainings you know lifeguarding an outdoor pool in August is much different than doing it in March and so there's a
082lot of things that they're having to consider for this opening that they're planning um but as of right now we are not incurring those costs I did just also want to note for anybody listening that Osborne has accessibility features that just simply do not exist although a pool and a lot of people use it but it was a pool that was built with a lot of intentionality that had a huge amount of accessibility that is simply not available anywhere close by in the pool for a while and this is probably one of the most Forward Thinking uh also grounded by data numbers what we know what we don't know what we need to do to know what we need to know and how we move forward uh I really appreciate this conversation discussion uh we're
083looking into Partnerships and solving the problem and really Envision a future where uh the kids can and the community can go back to swim I wonder if we are on the same page on some really something I don't want to venture into right now but I think it's as important to acknowledge community members are asking about is the differences between what entails as deferred maintenance and what entails as regular maintenance and what is uh named as capital Improvement and where what we're doing right now or what we're about to do right now fits in those buckets I think for this conversation that's forward thinking we want to number one we want to understand how we fix the problem but I believe the language uh needs to be consistent with all our partners around what that
084means and if the language is not consistent we just need to acknowledge that there might be different definitions ac across jurisdictions because at the end of the day when we go to the community to donors or stakeholders uh we want to have that cons consistency in communication and understand what are the revenues of funding that are available or not available so maybe I'm adori realizing here I just want to acknowledge some kind of confusion in the community around those terminologies and uh really thank you for leading in a very good Forward Thinking way um along those lines of the the plan of moving forward um we do think that we um again as we um solve this problem we want to also create greater Clarity around um responsibilities um and that is something that would
085be part of that ongoing conversation and discussion and we would um want to make sure that we're clear about that for Community as they um when was the roof replaced again 2024 2024 okay um and they wouldn't have like that interior part was like is that like not part of was it not exposed or I'm just curious about that um that empty space if it was exposed during the roof replacement if that's part of the um I I don't have Clarity around that I have to think that somebody who was going to that level of work um on on roof repair would um would address it if they saw it okay yeah I just have questions about that part is all because it I was like it wasn't that long ago and for it to
086get potentially missed I am concerned about that um but I don't I don't know how to replace roofs and I don't know how far down they go with it like what that intels for that kind of facility yeah um but it was a question that definitely came up for me yeah I think it's a fair question yeah um the other question is um so we're going to find out if it's going to be cheaper to just build a new pool basically pretty soon is what it sounds like um we would have a sense of that okay and then um excuse me my allergies are so sorry um and then the other one is um no that was basically the main one was like and you already answer that around like if it would be cheaper
087just to do a new facility and the the thing that um I think is important in terms of context for that is that when that pool was built that was like preor five right and what that meant is that um communities were um raising taxes for their local schools and there wasn't an equalization formula that meant that those funds were evenly distributed across the state and so in those times some communities had additional resource um and so for a school district in this day and age to build a pool um is not is not happening um and so I think that um that's the reality of um K12 funding these days um versus the 70 and we just happen to be the owners of a pool that was um built with solid intention and Community
088Support in the 70s yeah okay um that would be my other question if it did need to be replaced if the city would be interested in just taking the whole thing over at that point but that' be down the road kind of conversation um because and also like the pool is such a big employer and you mentioned like staff are furl and I think about how that impacts like the staff that are part of the district families and all of that too that's um I have a lot of concerns around the larger impacts of the pool like potentially being down longer even with the door part open I I recognize people are are feeling some frustration around it and wanting us to resolve it and have it open quickly I I just don't Envision that
089um based on the scope of work um at this at this point yeah when you all showed the pictures of the inside I was like oh that doesn't look good especially the big cost is such that it's more than the city can do alone it's more than that the district can do alone right dang okay thank you yeah other comments okay well thank you all um that is our last agenda item and um with no further business the meeting is adjourned at 8:00 p.m. have a good night y'all e