001will come to order at 6 39 pm the first item on our agenda is the pledge of allegiance i pledge allegiance to the united states of america and to your republic for which it stands one welcome back everyone this is the first meeting that we have opened the doors to the public in 24 months and i apologize for our slightly late start we have expected back into the board can everyone who is in the board make sure we've got both your volume and your speaker muted somebody has a youtube tab open yep thanks in the interest of public health and safety for all community members especially for immunocompromised individuals and their families the corvallis school board will continue to offer virtual options for board member and district personnel participation additionally public comment is available at
002some meetings both in person and virtually information about how to provide public comment is available on the corvallis school district website the board's agenda and packet for tonight as well as a link to the district youtube channel are available on the school board page on the district website just to let all of you know who are following along with the materials there are a few changes you will not be able to see um for resolution number 220401 there was edit made that to remove the words desi americans other than that the material you're looking at is the same as what we have and also we have pulled policy b d d h um from tonight's agenda in order to allow staff to have a little bit more time to work on that and refine it
003um other than those two changes the materials that you have access to online are the same as the materials used for tonight's media in person public meetings are live streamed on the district youtube channel and recording is posted to the same channel typically the day after the meeting i'm grateful for this technology and it makes it possible for more community members to view and participate in school board meetings given the flexibility provided by oregon's law tonight we have directors adam al-abdeva tommeny whitebear and myself director peter macdonald um in the boardroom in person and directors baker and jones thank you are excused for this evening due to technology limitations and conductivity issues some of the people who are participating in the meeting tonight remotely may have their video off at some or all times so
004the first meeting on our agenda or the second meeting and the second item on our agenda i guess um is board member reports and just to remind everyone we will be raising hands using the reactions on zoom so if you've got a report tonight please raise your hands using that picture sammy do you have something to report i do have a few and i apologize in advance it might be a little bit long since uh it's been a while i have a few things to report on uh the first one is uh uh i want to uh pay tribute to uh the passing of barbara ross uh she is a pioneer former oregon state's representative benton county commissioner and a school board member who served our community very well and she passed recently on april
0054th her service was phenomenal people have learned from her a lot and she made a huge difference in the future of the kids she served as a commissioner until 86 and at 93 to 2001 as corvallis school board member and afterwards she moved to the legislature from 1994 to 2000 a notable victory according to the paper came in the 99 session where ross helped pass legislation enabling school districts to flourish local option tax levy to support their state funding the same year kerbels became the first community in the state to pass such a lobby today i'm reflecting on her legacy and how we are asking the voters to renew our own levy this year and how all of this work and the phenomenal work would have not been possible without advocacy of pioneers like barbara
006ross she's been described as significant yet humble powerful persuasive uh persuasive voice for doing good i was talking about how a community is only made better when people get out of their comfort zone and get involved in solving problems i'm very grateful to have learned about the work that she's done and we are following in her footsteps another uh update is about a living champions uh girls basketball winning the championship and that they did uh recently and i'm looking up to my rights because charles patel is among that team i know i might have stole your thunder and you can i'm very proud that crescent valley defeated springfield 50 to 39 uh at scale coliseum recently at the 5a oregon girls basketball state championship uh this is phenomenal uh the work is amazing with no
007seniors on the roster and number nine seating in the 5a girls playoffs they won the championship this is the girl raiders uh second girls state title and first since 1978 second championship game since 95. here are some highlights in the paper gabby bland and haley bland uh we're playing their grandmother johnny foxberry was watching from the stairs she was a member of the crescent valley back in 1978's state championship team i always also was impressed uh sitting next to a friend and her daughter and she told me look at charlotte every time she goes to the game she would wave at my daughter and that wave always makes an impact younger girls look up to you charlotte and your colleagues at championship you're inspiring them congratulations and thank you the next update i would like
008to share is uh recently i represented the oregon school board oregon school boards as the minority delegates to a national school board association convention in san diego and we represented oregon at the conference where we helped introduce several amendments to the constitution of nsba and carried them on the floor uh one of the things i'm very proud of is that nspa now for the first time in 80 years have a voting seat for the council which is the equivalent of caucuses and i was very proud to advocate for it after having an alliance of school board members from the virgin islands and the pacific region as well we created those coalitions that strengthened our relationships and school board members are passionate about advocating for each other uh in conclusion uh and i'm looking at uh
009sarah and ryan i strongly recommend that we budget uh that's the board that attends both nsba and osba uh in future years it's been a really great experience for me and i was a little bit jealous because some boards like tiger til allison sent all their members there or most of their members there i think it's very good relationship building and when you go there and see people going through the same struggles that we're going through uh it's it's really important uh last thing i want to mention is thank you ryan for uh offering to the caucus uh of color always be a caucus of color that's under the presence of to meet uh in their next general meeting the first and person in two years at messi coleman elementary school we just visited the
010elementary school i just visited the elementary school today and i'm really excited uh to have the caucus uh uh the district to help host the next caucus meeting uh which will be on april 30th that's 9 00 a.m and messy calm and so i'll see you there hey shawna [Music] i guess i don't have to unmute myself now that i'm going to see him oh lower my hand but that happened at some point i actually was just going to share same building on that i had a chance to go and tour the new bessie coleman school during the community open house and it was just so joyful to go and see students and children who are in my own family who are either students now or have been in the past and all the students
011who were there showing their families learning school and just having so much joy in the spaces that they have available to them showing off their library and collaborative learning spaces on the place where they'll see their future playground so it was so fun to be a part of and you know i have to share as a former way back in the day hoover husky when i was growing up when i drove by and saw the demolished site it really surprised me in the sadness that i felt too and driving by the old school grounds and seeing that school not there anymore and knowing that for me that's where a lot and i was saying to my daughter you know that's a lot of black memories and it's also time to celebrate this new and beautiful
012school the incredible artwork that was pictured inside made by the children there and just the joy that they had both honored some of that sadness i felt about my own memories but seeing the future of those names anyone else all right so i have a couple of um slides as well as a little video to share here in just a second let's try to get in to the zoom to chibi yellow again yeah this is no small feat getting all the av the lineup i just i was just at the hybrid conference for osba and it's very very so to start off tonight i just wanted to welcome everybody back because it has been uh 24 months since we've been with this space together and it i was joking a little bit ago about you
013know how it felt to be back in school for the first day but um and this is a meeting but it's a i do build a little kitty um to be able to actually be with folks and having conversations about what's going on in school in person with all of you and after all we've been through over the last 24 months it feels really good to be in person so um again thanks for thanks for being here and uh continuing to support the work as you have through other pandemics so a couple of things that i wanted to highlight the first one is on the next slide and it's um alicia alex and she is our first cribalis online graduate and she graduated early this year and she left to go and pursue um aerospace
014aviation engineering so our first student is off on her way so um again one of those things that we modifications we made during the pandemic to um bring crediles online up to programs and to see if someone graduate from that school and as we'll have more graduates coming this spring but again i wanted to take a moment to recognize um our first our first thousand one graduate and um our graduates from across online will also have a different from their home high school um recognizing that the majority of their time had been spent either at crescent valley or at chs just like our students at college hill so anyhow that was an exciting uh first for us um next um brendan's gonna shift us to a video to share about our golden apple winners for
015the year so as you know the pastega family has supported our golden apple winners for a number of years and this year because of the connection that sammy made with the chamber and simon there we were able to recognize our golden apple winners at celebrate corvallis so those golden apple winners came to the event um were recognized thank you to the foundation for making that possible by sponsoring the table but again it was a way for us to recognize some incredible staff that we have who have worked tirelessly throughout this pandemic so with that i'm going to turn it over to brendan to share the video would you like me to keep going and then come back to it at the end okay it's on our screens but not that yeah i'll keep going yeah
016keep going cool no problems um one of the a couple of other things i wanted to highlight you know sammy mentioned the color pockets coming to osb apollo is coming to bessie coleman for their meeting coming up but just again to highlight we have a couple of other community events at our schools um again the last one that we did at wesley coleman was different in that we allowed people just to tour and then we had staff in different locations to answer questions we have the same plan for barfield on april 28th from 4-7 and then also at lincoln on the 26th for 7. so again a couple of opportunities for staff and community to come and see those spaces um because the first time as you know it was a sign up and they
017filmed quickly but we wanted to make sure that our community can see those faces another highlight i'll do one more and then we'll come to that um another highlight for us has been um we're in the beginning of hiring uh sort of our key hiring season and so that happens this month and next month as we think about the upcoming school year and this year we did a we had a different event than we've had in the past we invited all of our student teachers um to adams to actually have a chance to be entered to interview principals to talk about what they were looking for for them to hear more about our school district we do have a really great relationships with our universities and have a number of student teachers that come into
018our schools and again it's a great way for us to let them understand and know more about who we are um while they're going through their um student teaching but also it helps us in our recruiting process for folks to again first understand what we're about and secondly to make that's a good fit for them to know and have those relationships established so um that's been something that just happened a couple of weeks ago and we had principles from all levels there to communicate and talk with those potential new teachers for us with that i'm going to go ahead and turn it over and we're going to watch the golden apple video chris is a trusted compassionate first responder for corvallis school different students staff and schools she unites our school district as well as
019a community to create systems of care for students and families as needed she is accessible 24 7 which i know is true she's generous with her time and more she is a gem i'm just so honored so honored and privileged to work with everybody here nancy is a leader within our custodial department nancy's commitment to supporting staff and students is evident in her work she's respected by her building staff and her department our school community is better because of nancy [Applause] kelsey has been an employee of the corvallis school district since she was in high school there is a reason why students seek her out her relationships with them are positive and kind the corvallis school district is a better place with kelsey as one of our employees [Applause] belonging trust safety confidence love unending
020compassion and humor these are values that only begin to describe elder cacuta these values are not ones that elton strives for like most of us do they are part of the fabric that makes him who he is he has touched the lives of many and we are all grateful to know him [Applause] for a number of years keith has provided a supportive learning environment where our students thrive he is especially gifted at supporting our historically marginalized students at crescent valley high school he is amazing at how he individually challenges each student to do their best work even students that are not officially enrolled in one of his classes he personally delivered art supplies and ceramic wheels to our students so they could work from home during remote learning he's exactly the type of educator and
021person that it's deserving of a golden apple [Applause] so those were my words those were the words that were written about each one of those golden apple winners by staff that care deeply about them and recognize what they do and how they support our school so again it's always a pleasure and it was really nice to be able to go and celebrate with them that celebrate their dogs this year and again thank you to the foundation for all the work to make it happen um both in the surprise we've done this this is my sixth year superintendent and every time it's been a surprise we have not yet been caught um my family or anyone who shows up for the event so um i'm feeling pretty lucky um and we'll keep at it that way
022because again it's those moments where kids are walking into your class um keith has an example of moses at you know there are a lot of people bus bustling around and his place his classroom is really a place where kids go um because it's a safe place a comfortable place to be and somebody was still wondering why there were so many that day and we able to surprise her so again it's a great a great aspect of what we're able to do to recognize staff in our community so a couple of other highlights i wanted to share um one of them is with our food service department so for earth day they are working on a mystery lunch entree so there'll be some clues that come out um as we get closer to earth day
023but again it is really focused on food that comes from the earth um as well as what that means to um fulfillment and health and wellness so um some clues will be coming and uh it will be i'm sure it will be a tasty entree but again it's connected back to earth day so there'll be information coming out about that summer school so as you know over time the foundation has supported summer school but for the second year in the row the legislature put funding towards summer's programming and so we've communicated with staff those who are interested in continuing to work over the summer and then we'll be sending information out to families next week so another great opportunity for us to continue as i advocate for summer programs summer programming over time one of
024the things i continue to talk about with those um that will listen to me is that we need to really make sure that it's something that's not year over year so we don't find out late in the spring we want to know year over year that if we're going to have summer programming that's supported by the legislature that we know that so we can begin to plan around that in an ongoing really methodical way so as you have a chance to talk to legislators first a big thank you for outgoing support and secondly that we want to make sure that that continues to happen but also that we're communicated with early so we can do and put together really good programs for kids two more um student artwork there i just wanted to highlight that
025across um we always have student artwork in the space because it reminds us about the work that we do and we have artwork from all of our elementaries and wings our program at confession valley high school for our students 18 to 21 years old um so again new artwork a big thank you to our teachers that make that happen as well as the local auction levy that has continued to fund our art teachers so again back in this this space together new art to share with all of you um another update just a quick one we shared information with the community recently about this space for next school year and this space being used um as well as western blue to support college hill um so in that we talked a little bit about how
026we would be shifting and moving so staff here has been very flexible and adaptable this is going to be a science classroom next year um and so our board meetings [Laughter] so you get a science room and then when that's done then we're gonna get new carpet so we will still have our superintendent assistant superintendent communications department in this office right in the middle of college hill which i'm super jazzed about and um we will also have our board meetings at lincoln in the gym so as we move to the next school year and we will be having all of our board meetings um at lincoln for a year we talked about moving around but we're staffed at one space especially as we're using all this technology it's important to be there and that's where
027we're excited to be so other departments again there's been great flexibility between our cimc moving to crescent valley we have our teaching and learning department working primarily out of classrooms at lincoln at garfield as well as marcian and interpreters um so again those are some of the big shifts business and hr trailer so they'll still be on site but they'll be working out of the modular right over here so again that's the plan for the upcoming year um i think the two things that are great about it is that it will have all of us out amongst students which reminds us why we do this work and also reminds us how how that work is looks day in and day out so that's i think the greatest highlight and um and secondly just to prioritize
028space for students and we can make adjustments where we need to make adjustments so that's the plan for the upcoming school year and then finally we're going to go back to the slides and then just to share those um students through the osba promise of oregon we've had a lot of students across our schools um recognized since we met last so actually from catherine jones harrison we're just going to move through them fairly quickly ulysses from lp malu from captain jones harrison kelly again from lp brady from catherine jones harrison dominic from lp darcy from catherine jones harrison abby from minus paul olive from captain john's harrison caitlyn from ethan jones harrison avery again from captain james harrison henry from catherine just harrison and that's that those are our new students the promise of oregon
029so that will continue through the remainder of the school year and again sharing a little bit about why they're the promise of war again and again if you haven't had a chance to watch the video that goes along with those um student stories um make sure to take a moment to watch sami is one of the more members that's represented in that so again it's a great way for us to be able to tell a little bit more about our students with our school boards across the state of oregon so with that just wanted to make sure i hit it all yeah that's my tennis report great thank you um i think watching this plan for collegeville to come here has been um interesting and the best part of it has been watching how excited
030brian is to be students it's really nice to have a superintendent who is that excited to have his bullying taken over by students so like it's a good sign so next item is our student representative reports do you ever okay so um cv has seen a lot of change the past month um once the mass mandate was lifted we have seen some students choose to take it off and some students choose to continue wearing it but along with the mask mandate um restrictions on gatherings were lifted so friday we had our annual talent show super spy themed it um it had record-breaking attendance and we raised a record amount so that is really great and that money will go to prom next year so that's exciting um and looking forward we have a spring fling
031in the works it'll be our first school dance um of the year and um other events like powder puff and powder tuff which are like school wise flag football volleyball games are also getting on the schedule after being put off in the fall so there's a lot of lot of events happening um as as the school year wraps up so it'll be a pretty fun fact end of the year but um along with events we're seeing a lot of clubs achieving new heights so this past week the robotics team had districts and placed well among oregon's best teams um the debate team is also working really hard and three cv students uh one state and are qualified um for nationals over the summer in kentucky so that's very exciting shout out to them uh and
032then um sam which is our students advocating for mental health club just received qpr training and are working hard to spread awareness of the importance of mental health through various projects around the school and in the community most recently last weekend they helped volunteer at a out of darkness out of the darkness walked on osu for suicide prevention um and then along with clubs sports have also been making seaweed proud as simon said um the cv girls basketball took home the state title i'm in mid-march our first since 1978 so that was very exciting for the whole school and as for spring sports um track tennis softball and baseball are all having um games and races with their league competition starting soon and big things are in their future for sure and lastly already kids
033are getting excited for next year forecasting for classes have been has been taking place these past few weeks and also our incoming freshman current 8th graders will be having their open house and your introduction to cv later this month so um everyone's looking forward to end it this year we'll be excited um so at the beginning of this week monday uh we start fourth quarter as everyone knows and as of today we have 40 graduates this year and college hills graduation is on june 9th so i'd and we also have a college hill film festival which i'm in also and um it's coming up may 26th and our students are filmmaking and presenting their work and um it's just like stories about growth and resilience and hope and you know just all kinds of stories
034and it's like gonna be just a very vulnerable moment you know it's just like all kinds of students just you know opening up about something you know it's just really nice you know you will not want to miss it for sure um the big news was going to be that um our new location for next school year is going to be here so the district got this it's not good and um it you know may still be difficult you know for us to adjust but you know like we are we do big tough things um well we'll get through it you know and we're excited for you know what's gonna happen to our school you know so um and also the urban farm has begun their spring planting and um we encourage all of you
035guys to look forward for it as well and um it's going to be running through the spring and through the summer and we're going to be um having like experts come to the you know school too and show like some layering and stuff like that and say we could go yeah where is i'm sorry trailer before we get started where is the film festival going to be is yeah awesome all right so i'm taylor i'm the chs um rep and we just had our black light against our spring fling this black light thing neon super fun and neon paint so i was on april 8th and then also the chs leadership team had an opportunity so like we have um pen pals and the third grade linking class so we had the opportunity to take
036a field trip over there and um like create art with them and it was super fun to meet our pen pals and see the awesome lincoln school like it's beautiful in there guys like totally go to the open house super jealous um so that was a really fun opportunity to meet the kids and be able to put some faces to the letters you're receiving super cute kids um and then also the chs women's golf took a tournament win at the conference tournament at cross creek golf course and then the ca chess men's golf team plays first at a tournament at the oregon golf association so we're super proud of them shout out there and then also the caa uh ths safe club is working on a mural promoting racial um and gender and sexual orientation
037equity so we're working on a mural for that um we received the cross public school foundation yay grant so we're super happy about that so it's uh 2 500. yeah so thank you guys for that and they're they're all right oh my gosh yes thank you thank you so much we're so happy like we were literally like i was jumping up and down outside my house like it was it was a big thing and then we also collabed with our chs bake sale team to bring in an additional for our unveiling event um and so we're currently planning on painting over memorial weekend and then having a big unveiling event on may 30th so it's memorial day so if y'all aren't doing anything come on down um it should be a pretty fun event we're
038hoping to have t-shirts that we can panned out and it should be really fun what day is it uh on may 30th yeah that's where we're planning for the unveiling event so where i'm sorry where is this where is the mural located in the school so it's low okay it's actually like a painted intersection so it's on the ground next to our sophomore parking lot which is by our um softball field so it's in the student parking lot um and it's just like it's gonna be like six feet by six feet yeah so we're super excited about that project um and our student population is um excited about that so we've been collaborating with our saga club um also as well on the design um and so yeah we're gonna be painting over memorial weekend
039and everyone is super excited we've had a meeting about today and then also the green club is doing a clothing swap next week um and uh so we've been donating clothes all week long and then that distribution of clothes will happen next week and then also we have a blood drive tomorrow with the american red cross and so we're um trying to get people to sign up i got my water i'm getting ready to donate tomorrow a little scared um and then we've got prom is scheduled for may 14th it's a masquerade theme and we have our prom closet running so students can bring in like old prom club clothes and then um students who would what would like to take something from closet can take that as well super cool event and so we've
040got a couple pieces in there for people to choose from and then we're also currently working on a drive-in movie event that will be at the fairgrounds um it was supposed to be tomorrow but it got postponed because of weather um but we've been doing a coin war for that and um a dine out of papa's pizza so i'm predicting there's gonna be more fundraisers so we'd love it if y'all could help us support and raise money for that because that's gonna be super fun event and also we're working on getting your urinal dividers for the men's bathroom because apparently i didn't realize that we didn't have those but yeah so we're working on those i was like dang someone brought up an asb and i was like i didn't realize that wasn't a thing
041so that's we're working on that right now and then yeah that's that's my report does anyone have any questions first i just want to say how good it is to see you and so he's like it just sounds like hearing about how busy everything is it sounds like what high school is supposed to be like yeah and it just it feels good so thank you for sharing um and i'm so glad so um the next item on our agenda is public comment the complete guidelines for public comment are available on the table outside the meeting room and on the board's website i will share a few important points with you now when it's your turn to speak please come forward and have a seat state your name and direct your comments to the board as
042a reminder you will have three minutes to make your comments there are lights here and when the yellow light comes on you have 30 seconds of your time remaining and the red light um shows that your time is up or anyone who's making public comments remotely i will let you know when you have 30 seconds remaining and then when your time is done following your comments the board will have three minutes to ask clarifying questions before you start your comment please state your name for the record and state whether you reside within the school district factory so who so we have several that are here in person did the one gentleman brandon call in okay so i figured we do one in person and one online and then go from there so uh alexis mccoy
043is freezing over there okay sweet so i just wanted to say hello to everyone and be quick school board members superintendent assistant superintendent community members um etc staff members so today i'm going to talk about the importance of educational assistance eas in our schools um and the need for higher staffing levels for eas more training and better pay i'm gonna kind of go quick and i might need just a few extra seconds um so first of all i teach at sheldon middle school in the science department currently i'm teaching all um grade levels and 0.83 so that's one class shy full time um this is my fourth year in csd 11th year overall as a teacher so between my five classes i have 137 students and 31 percent of those students need extra support so
04431 are either on iep 504 or my class um i simply could not do my job well without support from my eas i'm lucky enough to have ease in several classes not everyone is lucky like that and they make a huge difference in how much support all of my students receive from an adult um in a typical week in my classroom my eas do one most of these so sometimes they work with one-on-one with kids who need academic support sometimes they're in small groups with all levels of learners sometimes they work one-on-one with kids who need behavioral support for instance taking kids out of the classroom we break to get some energy out so they can come back and try and be successful um they bounce back and forth from group to group along with
045me checking in on progress offering help we'll often split up the class into the groups that need the most help and we'll bounce back and forth um they help check work along with me because we do a lot of in-class checking so checking the c for misconceptions checking to see if students may go deeper et cetera so i could not do that alone they provide invaluable assistance in that ways and that way obviously explaining directions answering questions helping make sure kids are ipads appropriately um outside of my classroom we have eas that run our behavioral support room which is huge and they're amazing um we have is around home core which is a quiet place for kids who need extra time um and they provide supervision before during and after school at lunch and one-on-one
046smart ease or one-on-one with kids so um the support that might get ease give to our students and to me as a person and teacher basically makes our classroom work on my classroom work um we have a huge digest diverse group of learners as you know we have tons of students that are navigating trauma kids with high levels of anxiety and depression students suffering negative consequences from social media everyone's coming back from covet and that has been a mess at times um so we need more highly trained ea's in our classrooms um to meet all these needs and we're lucky enough to have really amazing eas in our schools but we definitely need more and we also need to diversify our ea workforce so as we enter into the budget season i cannot stress enough
047how important it is how eas are super super super important um both for student success and for reducing teacher burnout smaller class sizes would be great but if i had a choice i would choose a highly skilled ea over a smaller class any day we also need to pay our eas more they work with students who need the most support and they don't always get as get as much positive feedback as they deserve we cannot lose highly cas i already know of one who's looking for a different job in the district because it pays three dollars more um an hour and that's huge for them um so i realize 85 percent of our budget goes to paying staff in our district that's a large amount but investing in highly skilled eas and providing them with
048the training they need is one of the smartest investments we can make that's probably i mean staff is the smartest investment we can make in my opinion so that's it i'm happy to answer any questions you have but i really really want to come to you in person and let you know yeah thank you very much does anyone have any questions so troy bryant okay let's play and join us right can you hear are you there you might need to unlead yourself um troy did you hear um my information about how to provide testimony uh you know what i did not but i think i have the sheet up here so i can respond accordingly i do live within the district and my name is troy brant okay just quickly so you know um you
049have three minutes to testify i will warn give you a warning when you have 30 seconds remaining and then i will let you know when your time is up um then following your comments we will have three minutes in which the board can ask clarifying questions if they wish um and with that why don't you go ahead and begin your testimony okay great dear board chair fair macdonald and the corvallis school board members on behalf of the franklin school pta i would like to thank you for the opportunity to provide you with an update on the franklin school air quality research that franklin school parents have undertaken over the last two weeks our research is in response to degraded air quality that primarily occurred in the franklin school building the week of march 28th but
050continued into the week of april 4th the degraded air quality is associated with the removal of vinyl asbestos tiles in the franklin school building well we appreciate the air quality monitoring district staff have overseen since april 3rd a full accounting of the chemicals that were used by contractors to remove the asbestos tile adhesive the predicted exposure levels and the exposure thresholds associated with the chemicals have not been provided to concern franklin school parents based on our research we understand the following information the safeguard low odor product which was used to remove the tiles is manufactured by sentinel products and resold through inline distributing net compliance which is the tile removal contractor purchased the safeguard low odor product from inline distributing fentanyl products reformulated the safeguard low odor product in early 2021 by replacing one ingredient
051with a less toxic one as a sentinel product sales manager stated quote sentinel has gotten rid of the two veto xy ethanol out of its formulas due to health concerns and because it is a higher voc component end quote the time weighted average exposure limits established by the acgih for the replacement ingredient is 10 parts per million the formulas the the time weighted average exposure limits for the previous chemical was five parts per million the district has continued to use 50 parts per million as an exposure reference we do not know if net compliance was using the old or the new formulation we are requesting the following actions we would like the district to follow up with net compliance and complete an audit of the solvent and any other chemicals that were used for the
052work we were requesting a response from sean gravener the industrial hygienist with pbs engineering and environmental regarding why a voc test was not completed by march 30th when it was clear a fume was present in the school building we are requesting the district post the school specific health and safety plan to either the districts or the franklin schools website so the document is publicly available for future construction as i have requested district leadership communication accountability must improve between the district leadership contractors school administration staff and parents exposing our teachers staff and students to unknown chemicals and then not taking appropriate measures to understand the exposure is unacceptable and should not require parents to uncover the health risks our students were exposed to i'm hopeful that this incident will be a learning opportunity for all involved
053i also appreciate the district's invitation today to have the franklin pta participate in a construction planning meeting this coming monday thank you very much thank you do you have any questions for troye okay no all right thank you next person uh and forgive me if i mispronounce your name uh rigel or regional right michael um okay great so i'm right for woodside i do live in the district and i have three children in school here at franklin school so i'm here speaking today about the incident that troy just spoke to since you described incident a little bit and i have it counting here i won't recount that you go ahead and jump along to some key findings i think that i want to highlight here number one that job of asbestos removal that hallway should
054never have happened over spring break it should not have happened it's a high risk construction activity because the students were literally coming into it after spring break and in that in that unfinished construction area where solvent had been put down in a hallway that has no hvac connection no ventilation proper hazard analysis would identify that and never allow that work to go forward and i know something about this if you have to do the timing of the construction then the contractor could have used a better product they use the cheap product instead of using the products that have lower voc they would have done that there would have been no problem kids wouldn't have got sick number two the school district does not seem to know what chemicals were used and what appropriate standards to
055apply in schools the school says 50 parts per million but it turns out that's either a fabrication or a mistake because the chemical says nothing about that it has the 10 parts per million like troy mentioned it does not currently have an ocean limit because they haven't studied it yes every voc actually has a different osha limit but that's not even the right standard to apply that's where factory workers are children are not factory workers so she has a different manual that's for standards for air quality and institutional buildings that's the one we need to look at and that it clearly says vocs are pollutant and you don't want them desert school needs to be zero vocs number three the response following the reporting of people being sick was inadequate the safety data sheet from
056chemical clearly says what the symptoms are and that's exactly what people have headaches scratchy throats and it's great it's all right there it also says what to do it says go to fresh air it doesn't say bring in bigger fans and try to blow it out that's that's just not how you do it that's not standard practice anywhere even in the industry you go you can read a bottle you probably have a new cabinet it says go to fresh air it's like a bunch of fans that's not the right response i want to say that this this it was fortunate it wasn't worse this is a category one inhalant that's the highest category of safety that can literally kill people now that wouldn't normally never happen in this product which if it doesn't happen and
057you put on the floor that could happen this is a porous concrete crown it wasn't a novel condition so i think this is very predictable what happened in addition that unfinished concrete floor likely still has residual asbestos in it yet despite that and knowing it's still outgassing according to the data that school's providing us we can see it's still going down they're having students eat lunch on the floor in there because they can't eat in a cafeteria on a table because of coping that doesn't make any sense that's not a good assessment of risk we need leadership in that school that understands risk and how to make hard decisions when we need them done so i encourage the school to correct the misinformation that was sent out to parents investigate this further and please contact
058us if you want to help to figure out what's going on i'm not sure if we're getting all the information we need from district right now but we certainly need to improve our safety systems and not let this happen like i said there's hazard analysis of stings that will identify this before they happen so you can prevent incidents thank you sorry to be uh less than happy testimony um thank you all right next person jen stole for john stohl excuse me hi my i do live in the school district i have two children who attend franklin school in first and third grade i often tell them that questions are more important than the answer that's why i encourage my children to think critically and ask questions with questions i expect answers and it's very disheartening
059that our questions have not been met with answers i also teach my children to take responsibility for their actions they make mistakes i make mistakes we acknowledge our mistakes from trying to be better but we acknowledge the mistakes that we make so i have many questions i want answers i have a lot of concerns i demand accountability why were so many parents not informed about an asbestos removal project was it a smart idea to do this during spring break that's one thing i haven't answered for unequivocally as you just heard the answer was no but i'll give those responsible for this decision the benefit of the doubt i make mistakes my children make mistakes but why then when an odor was detected on monday march 28th was i not notified why on tuesday march 29
060were parents not notified why on wednesday march 30th where we still not notified why was i notified at the end of the week not by the school principal or the district administration but by a daughter's teacher who was suffering symptoms a teacher who was so concerned about the conditions of the hallway that she did a rapid assessment among the children to see how everyone was feeling the teacher who went above and beyond the call of duty and still after hearing from franklin parents the school leadership in this district wanted to throw salt on the wounds and inquiries explaining that pollen levels were very high the week of the strong odor without any acknowledgement that this very well may have had to do and resulted from the asbestos project that again we were not informed about
061i don't unlike rigel half the scientific background i didn't do the research it's disheartening to think that parents had to do this research and uncover what was happening i think you shouldn't be alarmed as are what i do know is there was an over my kids got sick my kids stayed home for a week because we had no confidence or reassurance they were going to be safe at franklin school why was there no communication from leadership why has there been no acknowledgement that there has been a failure to effectively communicate why has there been no acknowledgement that there were staff members and students complaining of a strong voter throughout the school not only did you not acknowledge it you tried to ignore it you did this by turning your backs on us backs on his
062children how will this district regain the trust of parents who have lost complete trust in the franklin school to prioritize the health and well-being of our children what measures will be taken to ensure transparency and effective communication and to restore trust in this school and the school district and let me be clear that i recognize many of you on the school board may be hearing about these concerns for the first time my discontent is not directed to you our questions have not been answered and so we've been left with no choice but to escalate our concerns so that we may get some answers and accountability why are middle school kids eating in a hallway or concrete floors just had asbestos remove them how is the district and the contractors want to learn from this incident
063of responding why didn't the district think it was important to post a list of potential chemicals and irritants that could impact staff and students occupying the school building just after the construction project was done and the doors and windows were left closed for days why is the pta president and franklin parents pouring in hours of time and research to uncover the many mistakes with this investors removal project i'm sorry but your kindness oh okay i'm sorry thank you thank you very much does anyone have any questions did you have any other points that you didn't get to make that were in your letter no no that was pretty much that okay all right next is jasmine my name is jasmine woodside i live in the school district i'm the parents of eighth sixth and fifth
064grade students of franklin first found out about the effect of franklin school floor removal was having on kids the tuesday after spring break i picked up the kids they announced that three of their kid close friends had gone home sick this was alarming mostly because of it three kids to go home in one day is a lot um it never happens kids usually get sick in a chain medical at the same time they begin to tell me about the terrible odor all three of my children complained of headaches um one of which lasted for four days during that week many parents were asking questions among themselves about what was going on when he didn't know about the construction then he didn't know specifically about skeptics on the floors but we were hearing some things in
065pretty much all of the grade levels i called the deq representative in charge of the permits for asbestos removal don boyd she understood my concern even though we both noted that the symptoms being experienced by students were probably not from asbestos they were most likely the result of the solvents being used to remove the tile from the concrete she became most alarmed when i informed her that the intent was to grind sand and finish the remaining concrete after contacting the contractor who held the permit she called me back to let me know that the company had done surface testing on for asbestos but only on the dark spots left on the concrete um all spots were free of asbestos except for one which showed trace amounts of asbestos this is acceptable to the eq but
066is it acceptable to us with the building with our kids in the building my next experience was when i found out on monday april 11th that middle school students were sent into the hallway to eat lunch sitting on these floors i was in shock but unfortunately i was not surprised i called mr harlow the principal that day and asked what his plan was for the rest of the week he said he had no plan he blamed the students not wanting to eat outside he blamed teachers union contracts and had no separate cafeteria space from the gym in fact he had the kids eat in the hallway again on tuesday april 12th and spend their first break in the hallways as well this response is very concerning to me i understand covenant has been hard on
067children families teachers everyone um but for months our elementary school kids ate on the floors in the gym instead of that tables and while tables have finally returned once the mass mandate lifted middle school continues to eat outside with no covering besides small structures on cold concrete fast water grass also on monday april 11th i had left a message with ken patton's office with my concerns and upon hearing that no changes were made based on me talking to our principal i called back on tuesday this time kim's office returned my phone call to let me know that the measures they were being taken for safety she began to tell me that students were no longer allowed to access the hallways just like in covid i was shocked because i expressed to her that they were
068eating on the floor they were also shocked on wednesday which was yesterday students were finally allowed to eat and the classrooms at their desk these events after spring break is a testimony that we need immediate change at franklin school change the leadership we need effective leadership with better risk assessment abilities and an aging building with construction on site and young children all around we need someone in the school who can make the hard decisions to direct the school in a way that maintains a safe environment for staff and students we need trust we need to re-establish trust among parents with this administration both at franklin school and in the school district thanks thank you does anyone have a question i provided next is heidi anderson hello my name is [Music] i'm here this evening to
069voice concerns about the asbestos abatement project that occurred at franklin during spring break as a parent of children that attend franklin school i quickly learned that parental involvement at franklin is one of its biggest assets we love the school community and the dedication of the teachers to educate our children it is a special place it is through this care and dedication to students that i learned about the odor in the franklin hallway on april 1st 2022 when i picked up my student from school her teacher came up to me with a hoarse voice and said she was very concerned about a smell in the hallways she and some of the students were feeling sick with symptoms such as nausea headaches dizziness and sore throats from the order in an email she said later that day
070she noted that 18 of 30 kids so they were experiencing symptoms this obviously made me very concerned what exactly were the staff and students exposed to naturally parents began connecting with one another trying to figure out what was happening parents emailed the district and principal on friday april 1st if it weren't for parents at franklin school the leadership of the school and the district would not have ventilated the hallways on sunday april 3rd and there would have been no testing of brc levels it should only take a quick phone call to find out what products were used during the project and how they can impact children but alas this has been anything but easy the majority of the information about the safeguard low odor products has come from franklin's parents actively sending emails to the
071principal the school districts toxicologists chemical manufacturers deq epa engineers you name it to get to the bottom of what our children and the school staff are exposed to this should not be a parent's job the district should be held accountable for finding these answers we expect more from the school district the district needs better transparency with their bond projects and better communication with families and caregivers if there are concerning smells in the school with children inside let parents know so they can pick their children up if testing is being done let parents know what the testing is and the results we have the right to know our children are safe and to understand if their health is negatively impacted by a product used in their school safety protocols need to be followed the district told
072parents that children and staff are not using the hallways this week yet middle schoolers ate in the hallway and all grades use the hallways during transitions rather than outside doors trust has been broken with the district and the school leadership students and parents are still anxious about the building's condition i still detected a smell present in the hallways from my visit to franklin this afternoon what is the district going to do about the hallways of franklin is there something that can fix the forest that they no longer offer us should they be sealed and finished will ventilation fans be running until the end of the school year will they be cleaning the floor each week will voc testing continue will the floor be finished and sealed are the children and staff expected to use outdoors
073the rest outside doors the rest of the school year what is the plan thank you for your time our next person is matilda hello um i am here with the same concerns that all the other franklin parents had here today i'm here as a concerned parent um i have two daughters at florida franklin school one's in first grade one's and fourth grade both experienced symptoms um i was not notified until friday not from the school like others said but from an email that was supported from a third grade teacher expressing her concerns in the high views my kids did experience um symptoms i had attributed to allergies and one of them never had sequence of allergies but now i was able to replay it and i you know just thinking back to it they were
074short-term and um i reached out to the school and the feedback i got did not make me feel like my kids were going to be safe at school that the levels there what was going on there they didn't have a clear education what was going on so my kids not returned to school that followed me at all um i'm in shock that we were not notified these high fumes of the school even none of us were notified we didn't have the opportunity to say we're okay with our kids going to school or not um sorry i didn't prepare anything like anybody else um you know i i i contacted the school several times i went to the school twice that week i put my kids out and i still smell the film i got um
075approached by staff members telling me i'm glad you have your kids at home um and them also telling me their symptoms and their worries and that they contacted um the principal and he took very little action unfortunately um i'm still super concerned the fact that the school is so old and it has its faults and um you know they the cracks and the holes that you know we can't predict for future construction what other variables that have come up um our kids should not be in the middle of a construction site thank you thank you all for coming and testifying um we are very grateful to hear from the community about what they're experiencing um and we're also very grateful to have you here in london that's an important thing so the next item on
076our agenda is the public uh throughout the school foundation work session so this is a time when the board of the uh school district and the cornell public schools foundation come together to um work and align our efforts to provide our kids with quality education we expect so you don't want to come up and make sure everyone gets logged onto zoom okay [Music] um [Laughter] [Music] uh [Music] okay [Applause] [Laughter] is um [Laughter] [Music] so twice a year we come together with the two boards to um work to align our arch boards and in our efforts um yeah so we have there is a slide deck that [Music] a number of more people so we're having more um so please share with us for a moment oh yes yes i apologize i'll have to turn
077off my camera uh for a while my fast breaking decision so thanks for your patience with me now and we would invite our friends so we uh decided we're going to do it thank you for uh joining us tonight and participating with us the opportunity to spend an hour together um like we do twice a year just super valuable um and thank you to ashley and to lee for helping to coordinate along with um again this is important time for us to get together and to be able to unite our boards um and the shared vision and mission of supporting the kids so thanks for joining us for that um and so if brendan if you want to go ahead and pull up the slide jack that was great um and i know we all
078have um individual slides and um aspects that we're going to be talking about um the first one is just a recap of our last meeting um and what we covered i know that each time different members of your group come so i think it would be valuable if you had the chance just for everybody to introduce themselves but um because we've been coming together somewhat infrequently i think that would be great so you know would you mind going first uh yeah my name is nina ehrlich williams and i live in the district and i have a childhood calling and a child of chs my name is glenda rice i also live in the district and all three of my children went through school systems um when i was working the school district the student teachers
079um my name is gifford i'm the executive director of the carl's public schools foundation since 2015 and i also have two children within the district i'm ashley chavez i have um been on the public school foundation board for almost five years now i've been chair for the past two and i have a third grader at best of coleman and i just want to mention too i think we've got some trustees online as well uh good evening my name is kevin kevin dougherty i've been a trustee here for almost three years i believe i do not live in the school district [Music] either hi i'm angela hibbard and i live in the district i have two 509 j students and this is my fourth issue on the on the fellows foundation and then it will be
080um okay we want both frank and gretchen to be able to introduce themselves when they are online i can introduce myself my name is frank oretzko and i'm the treasurer of the corvallis public schools foundation [Music] sorry i've been for so long i forgot to unmute i'm question morris i've been involved in the public school foundation for quite a while on and off and i have two children but they have gone through the corvallis public schools quite a few years ago and have both turned out quite well thanks to their great and then um sure julie katala and i used to work for ryan i retired a couple years ago and i help out here and there with projects and filling in for things it was fitting that she came back tonight because she was
081with us two years ago yeah that's a little confused hi everybody melissa harder i'm the superintendent of school district and i'm ryan i'm here i'm sarah thank [Music] lincoln elementary uh chs and uh college hill and an extra college hill and i have a daughter at children's it's adam's uh corvallis school board i have two kids in the district one at lincoln the other atlantis fallen and of course i have to be a resident of the district with all my colleagues a school board member and i claimed them all i'm charlotte i am the school board representative for crescent valley i'm taylor young i'm the chs school board rep um i got a sister at chs and two brothers everyone all right well at the end thank you for being here tonight so um we'll
082go ahead and move to the next slide um and again this is um a chance for us to talk a little bit and um do a review of what we covered last time um as we came together is there anything that ashley and sarah you'd like to share thank you so much for continuing to make this time for us to attend meetings with you it's been a pattern for a while now and i think it's extremely valuable for both of our boards and it's just really nice to see you in person again um it's been quite some time since we've all been together and it's just lovely to see you um as ryan mentioned this is not our full board we usually kind of have a big board there's a lot to fit in one
083room and it doesn't always make for the most productive dialogue and have this massive group of votes so we um like to kind of support the four and a half and um the trustees that come in the spring and in the fall kind of change out so um the folks who were at our last meeting were um for the most part different than who is here this evening um with the exception of themselves and um just kind of you know it's nice to reflect back on that last meeting that we had we really focused a lot on um some of the initiatives that cpsf had funded um uh mostly focused on our racial equity policies and investments and then just a lot of talk also just focused on how we work i don't know if
084adjusting is the right word but kind of coping with current circumstances but really focused on how we were finding success um the areas that we still needed improvement and really thinking about how we could work together to overcome those challenges that we saw or areas we were finding strength and that we wanted to continue that pattern um and so just like today um similarly we'll end with sort of some discussion questions we wrapped up thinking about what were things that we didn't really get to discuss um that we wanted to make sure we made time for today so that will be included in our work um this evening and uh last time we focused our discussion on um continuing our collaboration and potentially um areas that still needed ongoing investment uh more investment or we
085were not funding at that time so we discussed that quite a bit um and sarah did you have anything you want to actually i think ashley did a pretty good summary i think um i think a lot of how recent ended last time was that we had both boards and the districts have spent a lot of time over the previous year and a half really sort of dealing with the crisis and that the school boards foundation had played this critical role in allowing us to really support our students and families who were most vulnerable during the pandemic and um that as we sort of looked they we sort of ended with this one we're going to start looking forward and look towards how our two boards can uh come together to really serve you that
086goal of economic systems that's going to support its goals um and sort of fit into our the process we have just gone through to revise our equity policy um and yeah yeah i think one one thing just to add to what's been shared thus far is that one of the areas we did talk about was that um the focus on our investments related to racial equity and so a couple of um examples of that have been um increasing the safe programs which advocates for equity for our elementaries and one of the upcoming events is for those students to do a transition to middle school to meet those safe coaches so that's a great way that work with you has been has come to tuition and then also with our uh leaders program you know that
087remember that group is working on an administrative credential now so again different areas where the work that you've done has allowed us to expand some of the things that we've um we've been working on so again that's one of the pieces from the conversation with that update from mercedes i just wanted to make sure that i continue to bring you updates as well all right next slide okay so um tonight i just want to give you a little bit of an overview of what we how we want to structure our discussion and then like ryan said earlier i just want to thank everyone for sort of collaborating to come up with tonight's agenda so we thought first we would just kind of give you some updates on cpsf um and some of the notable accomplishments
088that we've managed to to succeed in since our last meeting and talk a little bit about some of our grants um we're also going to cover um in an overview sort of way how the board of trustees and the school board work together with an example um that i think you know everyone here will enjoy kind of hearing about and give us a good picture of how we work well together and how we can continue that and then finally we're just gonna have some actual discussion time with each other and focused on lessons learned during the pandemic not that it's over but um it's a really good time to stop and reflect while we can and then just uh innovative strategies or collaborative opportunities that we can build for the future so it's really fun
089to be able to be in the same room with you and share a little update about organizational growth we've stayed the course over the last two years and i'm so happy to be able to say that um we are making a colossal leap in staffing starting on monday we're going from 1.75 fte to 2.75 fte for the first time so that's um very exciting we're welcoming a development director to our team and this means that we can just be a lot more out there and looking for opportunities to collaborate and bring in more resources make a larger impact on students um we are also working systematically to expand our board we're looking for applicants right now we're looking to get to a target number of 20 board members instead of where we are now which
090is 16. and part of the thinking there is that people can focus more um deeply on the work of one or two committees as opposed to two or three committees which is where we are now and in addition to our grants and scholarships and development and finance and governance and executive committees we're looking at adding an equity committee in the coming year so that we can make sure that we're bringing equity loans to all of our work at the committee level as well as the organization as a whole and then just lastly we've done some really intentional work about around expanding connections in the community with other non-profits that are also serving students and families in different ways and just looking for upstream opportunities to benefit um kids in lots and lots of impactful ways
091and i i should also add to that that we're looking for more and more ways to get students involved in our organization one of the ways that we started with this year was the yay grants and i'm so glad so yeah next slide please so i get to talk at an overview about our grants i think other trustees will speak in a little more detail about each of these areas but our grants largely fall in four areas um continuing to support family support programs so that looks like support for the welcome center um also supporting the district's work in terms of mental health our imagine grants which are typically awarded in the fall and this is kind of a revamp of what was our learning and enrichment grants but these are really focused on innovation
092and programs that advance equity and engagement in education and those have been successful and if you attended the breakfast you got to see some of those highlights which i think people really enjoy kind of peeking into the classroom and seeing that impact um our summer programs which was mentioned earlier that now there is state funding largely to support some of the summer work but we felt that our role is to kind of just fill some of the gaps for summer work that is unfunded by the state and then finally our yay grants which is kind of a big highlight for us um those grants are really student driven but so fun to review and be part of and incredibly impressive just the thoughtfulness that students have taken to those grants and i think that's an
093area we're all really excited about kind of seeing that um go further okay i gotta know more about the ea grants and now [Music] and this slide you can see the numbers speak for themselves i'm pretty impressed with the numbers there this year we increased our investment in the family support programs funds were allocated to the wellness center the homeless education and student opportunity of success or the sos fund coveted relief funds from the community were also allocated to this area we recognize the foundation's incredible important role in providing resources to students families who are navigating poverty and homelessness especially now that the family support team has grown to 13 people in our district wide we take our community providing financial support to this program seriously and hope to augment our program in the coming
094year the work that is happening to feed and clothe and equip students to for school to provide resources to the families and to prevent even evictions and gaps in services important to us and we are grateful for the dedication of our school district to meet these needs we were also proud of the support of the mental health programming and curriculum this year we greatly appreciate the expansion of this unique program and the work that our mental health therapists have done so kudos to those people thanks frank so in the fall of 22 2022 we gave out 75 000 an award to come to these imagination grants now the grants were competitive and they were formerly known as the learning enrichment plan and the idea is to encourage in village innovative ideas that enhance equity enhance
095student experiences in their school communities the imagine grants support school board goals especially those concerned with student achievement equitable systems real world learning health and wellness now one of my favorites is a grant that we gave to our kindergarten teacher maria adams at um relationship passing school and on tuesday i got to spend a wonderful morning in that classroom and the grant was called kindergarten rain suits outdoor investigations they actually needed suits and boots and i got to watch these children and now they fumble with everything all put on their suits which are quite complex and then they put their books on and we all lined up that magnificent garden that they had there and this was a math lesson and so they were doing counting when they were counting flowers and they were counting
096birds plants that had glass plants they didn't but the one that really took the pain was worms so they had shovels and they were all digging and after they had counted the worms they then would be in the comfort team um miss adams told me that all three kindergarten classes use this equipment they go out every single day and they use it for a variety of subjects so i think it really met the goals of this brand so as far as i can that was a wonderful morning next slide kevin okay well so the foundation's been investing and in the district summer school programs for a decade but this year because there was state funding we focused on finding out things that the state funding could not support um and that include wellness for staff
097and students that were participating in summer school and that included yoga and personal development workshops we also supported um delivering boxes of freshly grown food from riverland family farms to chronically insecure food and secure families um and uh we helped pay for summer field trips and community building for students in the state program which is the students advocating for equity program for those of you who don't know although i think and then we supported curriculum development for the teacher person so that the teachers are okay to help the students understand through their school in payment so our next slide did say yes [Music] you can always go back to school and apply for these previous grants okay for right now we'll we'll continue on so these youth empowerment um at action grants one of our
098new news grants right it's where we allow well it allows us to direct resources towards innovative student driven projects and so these grants are innovative and specific specifically student driven this year we were able to award seven projects at fifteen thousand and seven hundred dollars and so some of these projects yeah i know say that again yeah wow money some of these grants were celebrating corvallis school districts of uh bypoc students at 1 500 another one was taking pride in dual immersion at lance paulding middle school and now this is at 2500. 2500 another one was the school land acknowledgment mural at crescent valley high school for 25 hundred dollars and as taylor here mentioned here very previously very excited about uh the painted intersection project at fort valles high school at 2500 as well
099so there you have it thanks i do have to say i appreciate how easy you made it to apply for the grants because at first when i was approached about applying for a grant i was a little like how much stuff am i having this is gonna take away from other stuff that i'm gonna do but it was it was really easy and like the website was very clear and so i really appreciate that yeah it was a great opportunity because we worked i worked with another student to complete the application so it was a really good opportunity to like learn how to fill out an application for a grant like i'd never done that before and so that was a really good experience and it was fun that like i could see like there
100was something was happening like we finally got something going on that project and that was super exciting to see that it paid off all the paperwork paid off yeah on that on that thread is their post reporting you know because the granting process there's you apply for the grant and then if you're lucky get the get the award and then you should probably have some sort of reporting afterwards do you get do they have to go through that process [Laughter] but to your point i will say having had the privilege of sitting on the committee that reviewed them i hadn't quite appreciated the sort of educational value of the process itself and there were questions that came up on our end that we had to go back to some of the applicants and just that
101process itself was enriching so that was kind of cool that just the act of the grant making was delivering against them and so much community development and leadership is done through philanthropy so it's an important part of the way so it's a cool skill to learn so i haven't invited all of the student recipients though to join us and call on may 17 to be able to share with trustees and with each other what their projects have been like there you go that's post reporting right we'll send pictures so i think this is when when we were planning this you know i've been in the middle of thinking about our levy in the living room getting questions from the community about that about how does the grass school board foundation funding and the levy campaign
102and grant funding and all that come together and why do we need each of those pieces and so you know i sent um somebody some numbers to leave um but really when i was thinking about as i sort of thought about it this afternoon some more we have these sort of if you think about like a you know the school district that we want if you think about that as a jar and you've heard these stories but you take a jar and then they're the big rocks that you put in and they take up space but there's a lot of space around them so there's big rocks that we're filling that jar of our school district with are things like the state school fund um which is 86 of our of our general fund that
103we use to fund our children and then we have sources of funding like our local options levy that are smaller rocks that can sort of fit in those spaces in between the larger pieces and that is ten percent of our funding for our school district and it pays for 40 full-time employees so it's it's affecting our class sizes it's paying for our pe and music and art and high school athletics and cte programs so things that we think of really just part of what a school district is um you know classes that are reasonable sizes some of these enrichment courses that are sort of this we sort of think of this as standard enrichment classes that schools have so a really essential part of the funding for our district and then there are grants that
104we get and i think i'm specifically being asked about this because previous to the endemic um the student investment account grant came in to be and the high school success grant came into being but those while they're smaller rocks again that can fit in those spaces and help us fill up what those are allowed to fund are very specific and so they they play an essential role in our funding they they help us with things like our mental health um program and academic achievement programs and you know college-level programs in our high school and dropout prevention that are very specific in what they can find and then we have the emergency relief funds that have come to us this year and i think that's why people are sort of thinking about grants well why do
105you need more funding you've got all these brands well we do but those are temporary and they're really there to help us address the critical needs that have risen because of the pandemic so they're not grants that we can then use to fund teachers in classrooms and you know a music teacher or whatever that we think of as the standard parts of our school day they're there to address the needs that have risen because and they're going to go away so we cannot rely on them to fund our our school district and our general fund long term and then although it's you know it seems like a much smaller number we have the funding from the corvallis forward foundation and that's like the water that gets in there and it fills in that jar and
106it's really those essential pieces that sort of build the character of our district and the character of what happens in our classroom so it's the opportunities for students to develop projects and to see a need that they can then carry out and have the experience of learning it's the teacher who you know says you know we could do all this stuff and i think that the school district with our limited funds and our funds that are allocated to specific purposes can't do but that build a school district that really is the school district that we want the kids of corvallis to be attending school and to have those experiences so as we think about how we work together we have these sort of big boulders that fit together to build you know just sort of
107fill the larger part of that jar but really to fill in the essential character building pieces of that jar and the experiential learning and the support for families who you with things like added boxes of food they are able to support their kids in a way that has them come to school and ready to order so i think that's sort of how i see us working together and as all these sources of funding come together you know the district can sort of fill in the big boulders and maybe the smaller pebbles but we really need that water to come in and fill that jar to uh really build a school district that that is what we want it's what we want and what we envisioned for our children so um that was one thing i
108haven't worked too i think it's a great example and i can you know just being out and about visiting schools i have lots of examples that i get to see recently i was at um district carson and there i wasn't um playing with worms but i was in i was in music and um to see um the um keyboards that were supported through the foundation so you know our levy helps us to increase the number of music teachers in our schools and the foundation makes the what they do in the classroom more meaningful possible so again there's lots of ways that i can see the connection between what you all do to support our schools and what our community does and their ways of supporting and so it's just again it's just a really nice
109dovetail um that allows great things to happen yeah if i can add on to that that helps us transition into our next slide i think um really what's important here you know especially for us is um we do have our mission statement we do have uh very you know specific goals um in what we fund and you know as as stated earlier right it's a lot of money and yet it's not a lot of money sometimes uh so we do have to be thoughtful about where we spend those dollars and that's really where we look to school district and school board to help us you know ensure that we are directing those dollars in the places that if they're needed most and you know let's say we've got our mission statement you know we want
110to improve graduation rates we want to make sure we're supporting student well-being we also want to make sure we're doing those fun things right um i thought maybe instead of water we would be confetti but i like that i like the water because it fills the cup right we get to do the things that bring meaning and joy to our work but it's a group effort where you know we're raising dollars and um we're telling the story to donors but then it requires this relationship where we as needs change we are able to respond quickly to what you need because sometimes when you i know this quite well sometimes you create your budget at the beginning of the year and things change and sometimes it's not very easy to change that budget um just not
111how it works sometimes with transparency so you know we are here to support on those you know sort of uh needs that arise out of budget cycle because we can be fast and flexible and adaptable and be that support and so on that note um we're going to tell a little story about just the big success we have this past year and i'm going to mostly turn it over to ryan just to talk about um staff well-being and retention and how we uh you know tried to support efforts made in that direction and how the schools were played so on the next slide um again uh we have spent a lot of time thinking about um one bathroom um we spent some time a lot of time thinking about how to address the needs of
112staff um as we've been transitioning and moving through the pandemic it's had a big impact on students and it's also a big impact on honors teaching staff and staff members across the district and so um through some conversations with folks we looked at a lot of different ways and ideas of a supporting staff and what we landed on was a couple of ideas and they again it's another example of how the foundation can do things that we're not able to do with our general fund dollars so allowing us to have meals for staff um one of the things we heard is that we're moving at a quick pace and we haven't been together very much and so to have those um late starts at the high school level allows people to come together and so
113we uh i have done we're doing breakfast for again so that they get a chance to come together and have something to eat and spend time just kind of like learning who's on my team who are the staff members that i'm working with because in big schools as hasn't been the case our early early releases that are elementary schools we've been able to do that so that's been great um the other one i want to just kind of call out is pointing at operation snow cone but i was thinking about i went to an event with my kid and recognized that when you're having a snow cone you're kind of standing around and you're just taking a couple of minutes as it melts and so to have times when staff again near the end of
114the day as long as it's warmer where i have that now i have a trailer where i can bring my circle machine again so we can have people just kind of come together um it's more than just like an ice cream bar that's going to melt quickly and it's not something that you have to spend a lot of time doing but it's just a few minutes to come together ask have something sweet and take a breath right and so those are the kinds of ideas that we're um implementing right now as we think about the things that work for humans right it's the things that work for all of us as you think about times in your life those are the moments that help you to get through we know people um come to work
115for a lot of reasons and one of them is the relationships that they have and so these ideas are meant to nourish relationships so again the foundation has allowed us to do it in a way that we wouldn't have been able to pull it off without the support so again kudos and appreciation um uh our next two slides are going to be introduced by gretchen i don't uh person are you there i'm here and we're kind of something i thought we were gonna have so sorry i wasn't quite ready oh you're immunizating yourself friction you're still muted in theory you press down on the spacebar you unmute yourself but it didn't work then um we're going to have two questions discussion questions to talk about but i want to add something first about this water
116analogy more than 25 years ago when the foundation was developed it was in response to ballot measure five which you may remember left nothing but money for the big boulders nothing for the extras and this was an opportunity to come up with support from the community for the extras so i'm really delighted to hear these examples of how it's filling in particularly the stuff for the support for the faculty and staff and even particularly the snow cone machine i'm on the finance committee and i got to be part of the discussion uh brian explained why the snow cones were such a good idea he convinced us of a problem so on to our discussion question the first one is as you can see i trust the screen has developed it what me man what have
117we school board and foundation board what lessons have we learned about student family and staff needs we've discussed the staff needs but the family and student needs in these last two years were certainly more important what have we specifically learned and what do we want to take forward let's hear what other people have to say i quickly want to jump in it's 8 30. so if our student reps want to leave you are absolutely welcome to leave all right i just realized it's so good really appreciate it thank you for having us you guys thank you thank you [Music] sorry about that no no that's it felt like they needed to go if you want to answer the question and contribute please raise your hand using the zoom feature vince so um so members of
118the foundation where you may not be aware but i worked for the oregon school awards association with schoolboard trainer in addition to sitting on the school board um because of that i had the luxury of being able to interact with philosophers in fact i'm working with three boards that are doing in strategic planning processes right now and all three and i've heard other boards talk about the needs that before they had not prioritized social emotional well-being writ large all constituencies not just children not just families not not just everyone prior to that they they just all three have brought that into their plans going forward and i hear that all over the state that we are really really focusing on the human experience of being in education but we're just being in america today and
119so i think going forward that is not something we're going to be able to set aside it's just going to be front and center at least for the next three to five years you know maybe something transformation will happen we'll all be a lot more happy after that but i think it's just something that's always going to be at the center of our attention one in terms of really effectively addressing and meeting those needs that we really have to have the relationships to be able to hear from those friends in all of those categories students families and staff and that's absolutely essential looking at how do we really hear from them what their needs are and that has to be involved in creating ways of elevating those voices listening to those voices not just expecting
120folks to come to our table but going to village as well and a piece of that too is the in building now what you're saying bits around social emotional support is also the importance of not just you know the traditional academic skills which are important as well and we know how challenging that's been when all of these other needs and stressors have been layered onto our society but also the experience that staff are having toward that goal of holding in the tension we can't ignore that their experience as not just for the sake of students but for themselves as professionals in these schools and then the same for students the student experience in and of itself should be part of the goal the whole world yeah i totally agree with shawna and vince on those
121two points and then was also thinking about like not waiting for people to come like express what's needed to you because sometimes people are just trying to get by and i think that that was really apparent during the pandemic like people were noticing that certain referrals weren't being made as often and so obviously those needs didn't disappear so how do you start creating mechanisms that'll proactively meet needs and i was thinking about like the food delivery thing was a big thing and um and even getting technology to students and everything like that and hot spots and all the other things that happened and just being really proactive and because people were so stressed out and that's helping address something that people didn't even perhaps think about in that moment to ask the district for help
122with um but also um and i think that we're going to continue to do that moving forward instead of waiting for because i would say this often like we don't have to wait for people to come tell us they're being traumatized or there's this really deep need we should be doing things because we know that that's there instead of we and um facing that happening now and also for the listening part like shauna was saying is not waiting for just people just to come to us but also like winter community um not only to hear the needs but also see what's working and so really listening to like if this is not working okay we tried maybe we didn't do that right we need to change things so i think that um i think i've
123heard ryan say did it i don't know how many for like switching things and being able to change things because they may or not be working how they were intended to and i think that adaptability that we've seen over the last couple years on how to switch and meet those new cheddar um by listening to community has been something that i think we're going to continue to take forward too on between both wards actually yeah well you um when you're talking you really sparked a thought for me and that's um absolutely we need to be doing that and i think the people who tend to mostly hear that is on this side of the table and so the past couple of years i really feel like we have strengthened and deepened our relationship together and
124it's been fantastic and i think we've been able to do a lot more and so continuing that and continuing to grow it not just maintaining status but even more work because as you hear those needs or um think of them right like you said we don't need to wait for it to happen but a lot of times we we don't have the same connection that you do we have the connection to donors and we are trying to increase our connection like the gay grants is a good example of trying to make our connections with students and now that um things are a little bit more we can connect a little bit more in our schools than we have been able to the past two years but really i just want to emphasize how important the
125partnership is to hear from both sides because it's so meaningful what we can do and what steps we take forward so yeah i um i guess sort of this is their involvement of what everyone else has said but i've been struck over the last couple years that how different the world is to kids growing up right now than it was when i was growing up and how different the school environment is for students and teachers who are in that environment now than it was when i was growing up and so i think it makes this this listening and being willing to recognize that but we thought this was the solution you needed but i based that on my experience and what the world feels like now is very different and so this being willing to
126listen being able to change i think is really essential because the school and the world is not the same for the kids who are who were there 40 years ago so mind but i didn't want to jump anyone else but just that something for us all to hold on to also is that with the start of the pandemic we very quickly saw that things that we thought previously were impossible and so the idea that it would have been impossible to send home a tablet with every single child that you know that that wasn't even thought and all of a sudden within a very short period of time street buses were dropping off supplies of the doors every time we're looking at bringing food to families or finding ways to really meet needs in ways that
127were more inclusive and more equitable than ever before and with some of the calls to return to normalcy i think some of what can be lost is also that mentality of going back to having the same barriers we've had forward to change to creativity to really and truly meeting the needs of all children and staff and families so that thought of knowing that anything is possible and we can pull up that and that call to return to normalcy i think it's more about just wanting to know what's expected or wanting to have a routine or wanting to feel safety rather than having continual changes but carrying with us that knowledge that we can do anything we're really creative and thinking about barriers in different ways joan i really appreciate that comment and i think it's
128you know the pandemic drew and it drew the clear contrast the need we became acutely aware of the need and it forced us to be focused and i think that that is the lesson we learned here is that whatever we place you know our intent attention on that we're able to create dramatic change very quickly i mean and you know the food deliveries is such an amazing example of i mean once the once the need was surfaced it was literally on the order of hours before their response in the field it was just really remarkable so i just think it's really problematic i don't want to go back to normal because normal it seems like we were this kind of we were i don't want to say replace it we were responsive but i think
129the district the foundation has been so responsive during the pandemic and i don't want to go back to what we were doing [Music] i completely agree with you that i think we need to hold on to that knowledge that when we want to get we want to get stuff done we can get it done right now and then if you don't mind sean i really appreciate it what you shared um i think it's a paradigm shift that took place in the camden for many many of us have not if not all of us and more specifically i agree about the the normal how i call it a new normal of what we are and what we are setting but i think it was more so from a standpoint when the pad didn't hit we saw
130the need or determined ways in which we could say yes as opposed to always determining why we can't do this or why we can't do that and we were absolutely forced to figure out ways to say yes and then figure out the how later later on prior to the pandemic it was uh all right we can't do this so we probably shouldn't do that or determine these barriers that were in play and then trying to work through all that then maybe it would be a yes right so that's why i say it's a it's a paradigm shift because now we saw that it absolutely can happen it should be happening and it should not become a part of the paradigm moving forward not going back to what was right going back to what was is
131what creates the the systemic barriers that always been in place for centuries right and so now we have our opportunity to how do we focus on yes how do we look at this from a success standpoint as opposed to a deficit standpoint and i think that's one step that you take in looking at it from how do we say yes first as opposed to automatically thinking there's probably going to be some barriers here so how do we get ourselves out of the way of being contributing to some of those barriers right and how do we say yes so that's why um i'm sorry but can we use the raise your hands um so angela yeah i'll just be brief but one thing that strikes me in looking at this question about addressing student family and
132staff needs and kind of what we want to take forward maybe something about taking forward from before the pandemic is i feel like there um in some ways those student family staff the pandemic has forced a lot of silos you know we have families that have not physically met face to face with their students and teachers we have families because their kids transition from say elementary middle and middle height during the pandemic who have not toured the school that their children are in or don't physically know how to navigate the space and so a lot of the support comes from the community sense that's been really difficult to build during the pandemic and so i feel like that's just something to be mindful of as we move forward it's like in our work what can
133we do to foster that that community i was really happy to hear about some of the activities you know the student representatives share because that's what's been missing you know those things that really make you feel connected to your school not just your grades and your teachers and your assignments but this is a place for you i wanted to um go back to what kevin was talking about with the barriers and i think that's like just even identifying the barriers and naming them is something that's come up too and um being able to say like even ask why that's there and to say like is it necessary and a lot of times it's like it almost feels like sometimes just like the way systems work is people look for the barrier to uphold something instead
134of looking for the barrier to say like how do we remove it and i feel like we've been doing that second part a little bit more um it may not feel like that to students family and staff at times but i think that that is more the approach that we have started taking and how do we dismantle it and that barrier instead of like nope so i think that that was a really important point to let's transition to the next question and i actually think um a lot of our discussion really does apply to this so second question is thinking about are there best practices or innovative strategies for collaboration that we can build upon and i think we actually really started a great conversation there about this topic so um before we get into
135the discussion i we want to be really respectful of your time and so um like i said this is our last question but we just want to maybe save like two minutes at the end to identify any potential topics for the next meeting and say thank you so um but with that being said i would love to open this up for more conversation there's about 11 minutes total okay so i'll be bringing this board and the district are we're looking at strategic planning coming here that is one point on the table that i think the foundation has a role play in that i don't have a clear idea of what that looks like but i think that you need to be part of that process i really really appreciate that and i also want to
136add that we are looking for opportunities to advance our anti-racist and equity understanding as an organization and we are very receptive to input and specific suggestions or collaborative opportunities so i think one thing i want to suggest uh we should apply for an tba uh fall conference if the deadline is not passed for uh workshop or presentation i think this is a best practice where we are so far is worth sharing and i remember uh leaf uh gracely accepted to lead a very good discussion with other partners across the states and i really noticed what we have here is very unique and i would love to share maybe this video with others but maybe for us to co-present at the conference would be a very important value so that's one thing in terms of uh
137uh in terms of uh maybe not answering the question but maybe saying yes we need to share what we have been doing so far and uh hopefully that will might foster connections with others one thing i want to also highlight uh sarah serving on the foundation as a liaison i think having both leaderships really connect very close i think that's a very good best practice uh to be continued and instituted one way or the other acknowledging the burden on you will be much more because you have many hands there but it's really important to create this alignment situational awareness and being able to share hats with uh both boards on what's going on i think there's a huge value there so two things one is that so we've been doing this for a while now
138um and i think we have done a pretty good pattern twice a year an hour and each time because it's a number of connections um more so than like an extended period of time once a year once every other year so i like the way we're doing it um and i know we're going to move into another question here in just a second actually but what it makes me think about does we complete some surveying with the community we're going to want to reach out to groups to talk about what those priorities look like from our community and how do we really um go further into a better understanding of how those priorities play out in our schools and so i'm thinking that maybe for next time the information that we will have um put
139together in terms of that survey that might be something that we spend time working on together um because it's something that we're going to be doing with different community groups uh and this seemed like a natural fit for that conversation um i was just gonna say that i think we've done for collaboration think about what we mean by best practices in the video strategies in itself because i think sometimes when things are working well it's like okay we did that we need to do something new but i'm like what do we want to keep first before we try to just like we must find something new to be innovative and i think like there's sometimes pressure to be the best and be innovative and um when we think about best practices are we talking about
140like between collaborations our best practice is like what works best for this community and i think that i'd like to know what we mean by those too as far as the boards are concerned in our collaborations too just to respond to that i think um and sarah and ryan can help me out if you were maybe think something something different we had this conversation a while ago but i think we were really focused on um best practices in terms of collaboration together um since it is a really big scope in terms of word word choice so yeah we were definitely thinking about working together what has been going really well what maybe should we should we teach around i just think it's good for the community to hear that too what we mean by that
141because we might not know but it might not be like sorry um i appreciate lou's point that sometimes the best practices might be some of what we're doing and it doesn't have to be a new thing and so um yeah grow it and you find a way to continue it rather than trying to to change it um so um this has worked very well the last few weeks how that how to really harness this to to fuel the work for our schools and our kids teachers okay this whole water analogy i heard it was extremely helpful i i was my first year on the board but having ryan and first tammy and then sarah come to our meetings and fill us in on what's happening and what is needed and like that our ability like
142we recognize of course that the teachers were stressed out but to have variety of the data like these things won't change everything but they'll help a little bit and that feels really good to feel like we can contribute to that with that two-way you know the regular meetings i would just reiterate that there's been very consistent attendance at our meetings over the last few years which is huge um i just think that's in itself has contributed a lot to our collaboration and i'm wondering everybody has busy schedules so i don't want to overload your calendars but maybe make some more openness to participation on a voluntary basis i'm thinking about he goes last year when we did the scholarship awards and because there was a board funded scholarship then sat on the review committee as
143well as we had some other outside community member participant and i think that was kind of a fun lens on your part like into our work and then also you just you know brought a unique perspective and so maybe there's other opportunities where i don't know if i can emotionally handle them anything else i think this has been the most productive conversation we've ever had as a group and so i really appreciate all the pieces that came together made that possible and also i wanted to extend my thanks to you for your volunteer work on behalf of our kids um i get to thank my trustees for that all the time but i just wanted to take the time to do that and now we want um ideas for our next october 2022 meeting i've
144had a crazy idea for a few years now uh sammy's heard this idea and i think i've shared this with ryan and as i was writing down i mean as we were taught we've been talking i've been writing things and i keep coming back to the topic of housing and if we look at our attendance data our enrollment data we see that it is declining i don't need to explain to the this group that we know that our community has a real struggle with housing um this idea came up from an article i read about there was a section of munich where the the local government was investing in public in housing they were actually buying apartment buildings because they wanted to ensure that there was affordable housing and so i'm putting on the table
145i think the district maybe in collaboration with the foundation should consider you know looking forward to investing in housing we know that we struggle with housing at the i don't want to say lower but at the entry level of the continuum we know that we perennially are are struggling with families that are in house i think the district could have a role to play in that and of course there's transitional housing you know uh case manager housing intensive case management and i have i won't get difficult i just when i'm planning to see just what i'm doing i think something that we should think i would just say this because especially i've heard it a lot i think going upstream uh on the uh housing security uh is going to be phenomenally uh beneficial for
146the kids and the educators and if we could look into what does fixing the problem upstream looks like this is huge and we can't do it alone you can do it alone we together probably cannot do it alone we need to think about also alliances and partnerships uh and highlighting the successes what that we're doing that we're highlighting through the mckinney-vento reports and and what the foundation has been supporting us but still and still we need to invest in housing for both educators and teachers classify staff and the students and what that looks like i think that that would be really a role model of how we can fix this problem [Music] super related is child care stuff like after school programming kind of like costs and all that because they're extremely excited together and
147so i just was just i don't need to explain anymore anything else you wanted to make mary audacious goal that's a [Laughter] our time is up but i want to thank all of you for coming and [Music] it's that water that fills the jar it fills the cup um and i we started the two board meeting together in my time on the school board and i think watching that relationship grow we've got something that really benefits how we do things i i appreciate your willingness to come in with us yeah yeah so i think we're gonna take yes and we are going to have a slight adjustment and the next item on the agenda will be the bond oversight committee in the world we uh thank you to jennifer richmond for sticking with us to
148this point in the meeting again for that as well as chairing the bond oversight committee for the last year um jennifer has a tremendous job of continuing to keep us focused on the work um keep us focused on the priorities of that group and the responsibilities of that group um as we've sort of in some ways transitioned back to a hybrid approach um so we've been able to do some school touring but at the end of the day the bond oversight committee continues to meet with us on a monthly basis to make sure that we are aligning the projects with our bond promises we are continuing to watch the bottom line and recognizing that we are at a time of once again a time of changes in terms of supply chain and costs and all
149of those pieces and to ask questions that make sure we're in alignment and also moving forward in a just conservative way based on what we need to do so um the report has been developed it's in your packet any questions you may have i would be happy to answer them but again the priority tonight was to give thank you thank the committee for the work that they've done um you know many committees start and they may go through potentially a school year this has been ongoing for the last four years and so um to have consistency in the books on that committee has also been great basically to see the process from beginning to um as we hear completion so again i'd be happy to answer any questions that you may have um otherwise the
150report was in your packet and it was developed by that committee questions so i don't have any questions and i i think that that has been a hallmark of this uh of this bond project is that it has been just marked with you know i would say uncharacteristic transparency um that the work has been done in a very sober way the team has been very conservative and i just want to express my immense appreciation for the bond oversight committee thank you jennifer it is thanks to you and your team uh that i have to say that this this bond process has been very easy on the school board um and that is not always the case um often i i mean we know the headlines we've seen the headlines of districts all over the state
151that have struggled with their bonds but that has not been this board's experience and i just really appreciate the diligence and the attention to detail of your team and just holding our whole system accountable and just making this this bond process very smooth so on behalf of the corvallis community and the board or at least myself thank you so much for your work anyone else yeah just see me thank you i just want to highlight the same and uh say that that if the committee did not exist or if the uh issues that are raised by community members that we have heard several issues highlighted by community members and asking we need this fix or we need to highlight the problem uh in a certain plan and having the oversight committee and the whole bond
152program with uh really this safeguard that's whatever we do as a school board is a school district uh there's a citizens uh over oversight and also there's this feedback loop and advocacy though it's phenomenal uh and it it saves us from being in a place where uh i know one of the districts in oregon where community members are telling me they're never going to vote for obama again because they perceive and not necessarily the perception is true or not in the other community uh that they were promised something but something else was happened and as we all know uh you have to pivot you have to have some problem solving and having the problem solving with an oversight committee and with uh engagement with the community increases this trust not only with the bond not
153only with the construction but the whole school district system uh so really we owe it to you and your work and your engagement uh and oversight uh that the trust is high in corvall school district because of this unique uh experience that we have a relationship with them yeah thank you and then just so you know there was one opening on the um committee and we filled it with erica or erica koenig who is a parent of and has a student at adams and so again um making sure that we have representation across our schools as well so anyhow that's a position that was recently filled with chelsea i was just gonna that i was gonna say we either have a vacancy or ryan has something to tell me we have filled it in okay
154great great well it for just a split second i'd like to say thank you so much um but really kim patton um dale and you know the um bond management team is 95 of why things go smoothly 99 you know we're just there to ask questions but um i i do have one little thing that i told ryan when i started on this committee i was on the long range facility planning committee and i said that between him and kim they had given me three ring binders this big of input and emails from all of the anyone who cared and so i said i wanted to be on this committee to make sure that the spirit of all of those emails that i read uh were held true and so he uh blessed me with
155this um what a year five are we in year five yeah i didn't know it was gonna be that long but i love it and thank you so much um jennifer you and your committee i remember when we voted to extend your committee and um then as my colleagues have said really so impactful and helpful to us to have members of the community honor you asking questions and really providing oversight for the community who voted to provide us with the funds to do this job um and you should be willing to do that as volunteers over five years now has been just such um really a gift of your time to our to our schools in our community and um you often when we have our bond reports that's like the highlight of the meeting
156for all of us in the middle of this pandemic i mean you all were there asking the questions and keep you making sure this all kept going and we as we were dealing with crises and unknowns and all this stuff to have just the steady progress on the bond felt so good so many times at medium so really thank you thank you thank you in a tough time you really have been part of something that's kind of kept everybody going um so we are very grateful anything else so i think with that we will move on thank you jennifer thank you good night um so the next time the agenda we will skip back now to resolution number two two zero four zero one the asian american and pacific islander heritage month resolution um does
157anyone want to make a resolution make a motion yeah yeah yeah we're kind of either way yeah okay we haven't been real strict on that yeah so would somebody like to make a motion and then we'll have discussion i'm sorry i was looking at people i'm not enhancement i moved the board adopt resolution number 22-0401 acknowledgment of asian-american pacific islander heritage month that we approve resolutions number 220401 recognition of asian american and pacific islander heritage month now entertain final discussion um i just want to say with this one that we know that there's um this is a large community as all of our other ones are and i know there's many people that identify as asian and asian american from different regions and i hope they find themselves highlighted in here in some capacity and
158also the pacific islander community as well who is often left out of conversations um and also folks who hold multiracial identities that are part of the communities highlighted as well and so i just wanted um to name that and there's some pieces in there i wanted to give poker heads up that might bring up some things for them if they've experienced them in their families or in the past or in current times um that's just the reality of how things have been and are at the moment i'm starting to get lost for words right now but the point is is that asian americans and um folks that are even just immigrated that are identified as asians have always been a big part of this community i know and i've done research on some of the
159social justice tour kind of things and learning about the local contributions from different areas of asia with the railroads especially in town and some other pieces of our local history i think that's important to note and also that corvallis was actually a site that um that took people to internment camps a lot of people don't know that like we were one of the locations here in oregon that sent people away um during world war ii and that's a small piece of our history as well so there's some positive highlights and some things that have caused harm to community in the past too and i hope that that students are able to learn about these kind of things in school because of um because of things like highlighting asian american and pacific islander heritage month and
160as well as the cross-pacific travels of pacific islanders um pre-colonial times as well that have always existed along the pacific coast including oregon um and the valuable contributions of all the communities thanks um i want to thank our board members who continue to break these resolutions for us and really highlight this essential history i think that's a really important kind of learning opportunity for not just our students but our community members who may read the resolutions and learn something they didn't know and maybe connected it further and also to continue to make these resolutions that will go forward and are not just for one time so thank you all for your work i'd like to say thank you too um if i can step in for just a second so every month we send out
161a teaching and learning newsletter to our entire staff and we always focus on the month and every time that i'm able to include a resolution because you passed a resolution the month before but that newsletter is um talks about why we celebrate um and provides tons of resources for teachers to pull into their classroom and it's once again that idea that you are you know you're providing us that backstop in that foundation that this is what we should be doing in our classrooms so thank you i appreciate that any other discussion yeah so it has been resolved that that has been moved that we adopt resolution number two two zero four zero one the resolution and supported asian american pacific islander charities a month now enter we will now um in turn i wrote i'm
162losing my words too i and now um as has been our tradition we will read the resolution into the record corval school district 509-j acknowledgment of asian-american and pacific islander heritage month resolution number 220401 whereas the corvallis school district recognizes and pays tribute to the significant contributions made in our community by asian americans and pacific islanders and whereas the corvallis school districts affirms that students families staff and community members should be valued for all aspects of their identities and whereas asian american and pacific islander heritage month grew out of the out of efforts of former capital staffer capital health staffer jeannie jew in the 1970s and whereas asian pacific heritage week was first proclaimed by the united states house of representatives in 1977 and whereas asian american and pacific islander heritage month has been proclaimed
163by several states since and whereas asian americans and pacific islanders are largely left out of academic discourse and whereas members of the asian american community have historically been subjected to exclusionary laws discriminatory policies segregation and internment and continue to be targeted by anti-asian violence and actions of hate and whereas oregon proclaimed april as asian-american and pacific islander heritage month permanently in 2021 and whereas what was then called asian pacific heritage month was first proclaimed at the national level in 1978 and whereas asian americans and pacific islanders have contributed to the history and collective future of corvallis and benton county oregon and whereas asian american and pacific islander heritage month provides an opportunity to continue the district's growth in learning about the many contributions of asian americans and pacific islanders to the nation world and local
164community and whereas education is a necessary component for creating more equitable and anti-racist community nation and world and whereas the pavel school district has committed to equity and anti-racism and whereas the corvallis school district has a responsibility to honor and respect the diverse histories of our community and whereas the corvallis school district believes each and every student must be celebrated and appreciated for the distinct and vibrant contributions made by sharing cultures language ideas beliefs and values within a school community therefore it resolved that the board of education of the corvallis school district does hereby proclaim may 2022 as well as each may annually as asian american pacific islander heritage month in the district and strongly encourages students family staff and community members to join in existing with local celebrations and encourages all schools in the
165district to help highlight this month in great appropriate ways as well as highlight the contributions of all asian american and pacific islander peoples to the local community nation and beyond both historically and in current times adopted by the board of directors of the school district number 509j corvallis of benton and lynn counties oregon at its regular meeting this day the 14th day of april 2022 okay um so next we have the bond update am i supposed to do anything i'm not walking or anything let's just do this okay good evening thank you for having us um we're happy to have our our bond report it's been a couple months i think since we've done a powerful presentation so there's some good information for you here um three of us kim ryan and i went to
166a great conference last friday we were able to do a presentation to a really great group of um colleagues and it was well received um at that conference and we were talking about engagement of the community which was an awesome part of this bond program early on and continues to be um but it was interesting to get some feedback from other districts um of some of the impacts that they are seeing out there and we heard some discussion about a few minutes ago you know let's read them off because i think they're pretty significant tough market projects are getting cancelled or deferred material deliveries are delaying project completions cost escalations labor shortages um and we received compliments from multiple districts for how you know we were handling this and i think that's the key is
167how do you react to these things and plan ahead as best you can for all the surprises that we've been experiencing lately we were i mentioned say we were reflecting about school districts who were there board members were there getting ready to go out for a bond and we should not envy background i can tell you that since bonds and ballots i have heard lots of positive feedback on your presentation so we have a lot of feedback a lot of good interaction with the group too that's a good idea some fairly minimal content and lots of neat pictures so we can just kind of go through fairly quickly say stop if you like that's calling old school coming down gone latisha carson you see there a sequence prep for the slab slab and then that
168allows the framing so that's exciting um just some nice pictures of the finishes that are now coming together or complete that's cool and that was awesome for the day so at latisha carson these students won the opportunity actually one of those students won the opportunity principal for the day and chose to bring their siblings their siblings i'm not sure which one was particular carson we're going to ask for a fairly significant change order and bond reserve allocation and this kind of gives you some bigger background on what what's going on with the project and this is very similar to what you've seen on other projects early on like i think we did one in maybe january and earlier in september for other projects the the gist of this is it shows how the contract the
169construction contracts have evolved on the left side that does not include the soft costs which in this case are you know a couple million dollars which means design fees permits inspections on the right side is the change orders and how they're categorized and the items that you're seeing tonight for approval are in these numbers and i think what's interesting is is the percent of forecasts these change orders represent it's actually fairly low compared to most remodel projects so you know we can we can take pride in mitigating changes to that extent catherine jones harrison um also similar state of construction on the lower left you'll see a tent that was installed temporary discipline tent over the slab board and thank goodness because today it rained pretty hard a few times so that was um you
170know a fairly minimal investment to keep the schedule going and that's vital you can see the different color schemes that are showing up for katherine jones harrison and this is the captain jones harrison summary that's comparable to the other one a little bit higher percentage forecast but still an acceptable range to work with nothing else nice to see that project so close to this office getting underway that picture was taken by somebody who was authorized to be in that space [Music] demolition underway and you know prep there's the modular a few modulars that are there we're getting close to being able to use those which will help us facilitate the interior construction exciting piece of that is that we're doing walking school buses from over here over and we've got district staff who have signed
171up for days of the week to do crossing guard duty in the mornings to help out so we didn't have such an impact on the adam staff and it's been really a treat for us to get to engage with the elementary kids hearing all kinds of stories and lots of excitement going to school in the morning so frank oh you're waiting for me to talk about frank's winner so franklin and the first step was abatement and as you can see here we evaded the floor tiles uh in the hallways and um we've started on demolition in the locker rooms and the and in the library area so let's hang on a second um so let's just i want to point out that um we became aware of these the air quality concern during the week
172after spring break and responded to the smell of what i was in alignment with a wet slab we provided some ventilation out throughout this lab and did not hear any symptoms for staffer students until um that friday and we did an immediate response and put action into place and when we tested for vncs we did not exceed four um parts per million they were between really just two to three parts per million and we have consistently seen that reduce and this morning we tested with no ventilation running and we had point two to point four parts per million and the um osha permissible exposure limit for the product safeguard blood order is 50 parts per million based on the sds sheet that was provided with the chemicals that were used by our contract subcontractor that
173compliance so i just wanted to point that out that we are well well below any action levels um and that we're continuing that process and until we get to a full resolution so leave it at that got it garfield most of you see lots of pictures of garfield and probably have turned it by now but that monument sign is a new feature um and you know before too long the actual letters will show up there on the blue part that let's say garfield elementary pretty exciting that's an electronic reader board so the staff will be able to put vulnerable messages out on that reader board for families to read on their way by and all of our elementary schools will be getting those monument signs of three to four irrigation [Music] the one picture you
174may not have seen is those new roll-up doors um which is pretty neat they almost disappear and when you're inside if you can only imagine the difference between the old doors and all this glass in those dark spaces are these the ones that you yeah and those bottom panels actually will be replaced with glass there was a manufacturer or something and so we've got glass panels just some nice shots of work coming together that dust screen there was pickups along the way that they're overcoming and that should be done at cv woodshop is extraordinary and so so is all the cnc spaces brenda downer working for us as a communication consultant she was out interviewing students of crescent valley and some of the students were working on building tiny homes said this is the kind
175of space that dream we dream of the dreams are made so i mean to hear those kinds of comments which is pretty fantastic morning stuff i was just gobsmacked at that cnc machine that is yeah i just gotta say that's amazing that's great tall jail update uh we are out for general contractor bids um and those are due on the 21st okay if we make budget when we make budget and bring that contract before the board on may 5th um if it occurs that we're not on budget we will have a little time to attempt to negotiate with that a little bitter that's allowed um but i'm optimistic so we'll bring you the contract and then if all goodness is planned uh construction's scheduled to start this summer and finish a year later and then
176you've heard all about the district office occupation yeah and that's just a group of contractors showing interest in our project question okay i'm gonna ask a hard question and you can sidestep if you want so i'm i'm just letting you know i'm blind with the tough questions um as i was looking at our reserves i was like oh my goodness we're down to 1.8 billion which you know in the scope of this project it's very very small and i was like okay what what's the what do we do if we override and do we have plans i i i know you probably think about these things and i just i had that thought and i was like what are our contingency plans if we go overboard these are the things we talk about once a
177week but i mean right no and so i i just i had concerns and yeah yeah so that is in addition to those reserves there are the contingencies that each project is carrying in the budget okay and there's in our negotiated contracts with foreign there are also uh they have some contingency built into theirs pretty small both of them are pretty small but they are in addition to that 1.9 um just the other day involved leadership i don't remember what the request was somebody was wanting something the team made a decision now we need to hang on to that 1.9 right now so he did the 1.9 is the amount that we think we need to keep in advance to get us through these last projects so when we look at the bids as they
178come in for college hill we're pretty firm that we need to stay within budget and we need to be creative and how we look at that to make sure we can get immigrant magic so we've got some work ahead of us if that is the case yeah and thanks for that you know because that was the follow-on question because i know each project how to continuously do it so thanks for that clarification that there is more cushion in this project besides what that would be unallocated um one thing i would just like to add is the recognition that you know you've been required to make decisions along the way um and we've made those decisions with the information we've had in front of us at the time yes and so um i feel positive and
179good about that what we see next will be another decision that we're going to have to make but we can't go back to the decisions we made three years ago um and and i also want us not to go back and begin the question on our decisions we made three years ago because the information we had then it's not information so i just want us to give each other um grace as we continue to examine the projects right and i don't want you to to take the question i asked as any indication of my lack of trust or faith in your ability to manage this project and that's just and that's not how i read it it's the same question i've asked and that's the feedback i've received and it was and it was good
180wisdom so i'm sharing it right yeah that's that's that's the conversation we keep having to take that step back and say we couldn't have predicted the pandemic we couldn't have predicted you know the market conditions and um but we're going to do our best to meet non-promises any way we can we're going to need comments as if there's going to be possible fun [Music] anyone else um thank you this is really great reports i have a few questions the first one is for the change order it said in the presentation jurisdictional changes half a million dollar could you speak more to that sure um the design team does their best to anticipate what the city would require there's there's always gray areas on code and it's that negotiation that took time um so there are
181physical things that were required by the city's permanent process we had to add some pipes or we had to change the fire loop things that cost money but the time also costs costs a lot of money and that process made up time and the contractor has staff that needs you know it needs to continue and so that's a fair amount of his confidence so we're talking about permit delays that's correct i'll just put it up and our permits were delayed considerably on both latisha carson and jeffrey and this is a percentage of that two elementary school construction which we're talking about uh 120 million dollars so jurisdictional changes is for the two elementaries right correct that was those are the terms so i'm just curious those permanent delays and how much they are eating out
182of the full amount of the project and what's the denominator that i think it's fair to think of is about 120 to elementary schools construction we have half a million dollars construct jurisdictional changes or do we have more jurisdictional changes that's happened in the past thus i should account for the chart that was presented in the powerpoint the right column captures the two date activity for those two projects okay so um jurisdictional number of 500 thousands so sammy i think what i hear you asking is how much should we pay for permit delays yeah yeah out of private taxes yes so permit delays is wrapped up into that there's some other smaller things but the majority of those numbers are permitted yeah so we could work on trying to whittle that down to just the
183way that that's a little bit tricky because we don't really it included these facts last summer over time but this number for this project is both of these projects is high because of that because we had how many months were we delayed four months that's huge and it it pushed our project into two summers instead of one yeah and we have seen similar stuff in other projects as well and we have home i also want to let you know that we have honed our processes with the city we've made great strides in that with the city um both on our part that we provide to the city and on working within the city's parameters to make sure that we are not seeing those kinds of delays this summer so um though right now i think
184we're permitted everywhere except mountain view and college hill and so um mountain view is in the county remember so we're working with a different jurisdiction but we're optimistic we've been inverted since december and then college hill just went in earlier this month because of the changes that we had to do to our documents but again we worked very closely with the city to make sure that we're gonna avoid delays the city has met us at the table with that so i i want to be clear about that that we want to acknowledge that they've come after that experience that has been really hard to to absorb they've come to the table and we've been working through that so okay that's good to you thank you yeah um i had another question one of them like
185i don't think we need to answer tonight but i'm wondering how the board can have a fuller picture like something that we can see that happen with the asbestos removal situation that way we can answer questions a little bit better when they come up and know the full scope of what happened now that needs to come from ryan or who needs to come from but there seems to be like i don't think that needs to come from you all uh so i think that we really need something about that and especially like hearing what kim said and hearing public testimony earlier like i don't feel like we have very much information especially with the scope of what happened um so that's just a request and then my question for y'all um is in the um
186packet and just like driving around in town and stuff like that the schools that are like 99 mostly like garfield and lincoln the ones that are like super duper close how far out are those because they're like so close and it would be helpful to know like for the budget like is all of it going to be on do we have enough is some of that going to be able to be reallocated and so that's kind of where i'm at because it feels like there's like there's some house and i know some of it's weather and stuff like that and stuff getting here but we all have an estimated one the ones that are like right on the edge of completion sure garfield is really close it's pretty much that monument sign um and then
187that's that said the money has been balanced and allocated and there's a big pot of gold waiting for us there now the same in lincoln they've forecasted tightly and we need to get through the spring planting season which is limited to get those fields going yeah and then you'll see that site starting to feel really dumb okay i was just wondering because i'm like it's more like if and unanticipated expenses come up that could like yeah i mean if there's anything new then those specific projects would probably because i've seen them specifically just that i lived over there it's like the sidewalk and street have to get cut open and redone a few times and i don't know if that's a city or if that's part of the construction thing and so those kind of
188questions like if stuff keeps coming up and all of a sudden something has to get uncovered and redone is that kind of sucking it impacts the budget negatively do you think uh it could we're not seeing any huge issues like there are some small ones that you're working with the city on alexander primarily um some approach changes there's been a lot of the vehicles reaching the curb and driving on lawns and stuff like that it's fairly tight um the city is is being somewhat flexible in their approach to those so we're kind of designing and negotiating with them on those points okay i think those kind of questions are like thinking about the other schools too like right are there things that we're learning and to think about to try to save some of those
189costs of having to reuse some of those pieces that uh okay that's super helpful thank you and then the last thing i just wanted to thank you too because i know it's super late and yeah my question we're all here yeah we're all here yeah we're done but sammy's hadn't done it for a while it's all right uh speaking of uh the funds we have on the projects we're trying to do are we aware of anything in the infrastructure bill from the federal government that could be useful for things that we're doing or we're on our parking lot of things good to have speaking of energy efficiency hvac or anything else in terms of the federal funds i'm not i'm not up to speed on that side i think the district has targeted those towards
190educational issues premier league are you talking about esser yes sir no uh infrastructure development after research yeah yeah and i'm not sure if there's anything in there for us yes we continue to work hard to get additional funds from eto and approving to use rsp 1149 dollars those are the big contributors okay let's get on that infrastructure any money we can get our hands on we'll do yeah i'm going to take a trainer moment here uh the the predominance of the public comment that the board heard tonight was approaching a complaint topic so i want to caution my colleagues to while i agree that i think that we would like to know more about the situation particularly around the resolution of it i want us to be cognizant of our role and that the board
191has expressed its expectation about health and safety in schools in policy and that it's incumbent on the staff to execute on that and that we don't want to engage in that topic because we may bias ourselves in our judicial capacity and so i if we're approached by parents or people franklin i think we need to refer them to the superintendent so that we if it were to come to a formal i think i'm more wanted like like the basics of like what happened what was the resolution kind of thing you know what i mean just so yeah we need to allow the district to go through their process of navigating that clearly that there are some some parents and people around franklin that school community that are feeling strongly and don't have all the information
192that they need and i think the district is probably going to be engaging those folks we needed a lot of those spaces to do that yeah and then after that i i think the supernova was probably more you know freedom to report to us or at least advise us you know you know how at the end of the rainbow you know how that resolved and then if if it does become a formal it's it's one of the hard parts of being on this board because we want to be engaged i just found some information it's probably still in its uh incumbency phase about uh announcements from april 4th about uh action plan for building better schools infrastructure um so happy to forward it to step up and and i know they're trying to award it
193to some schools across the country as uh like model schools um so yeah if there's anything for us i think that'd be great one last item i was really struck by this change in student discipline that says we have a we have an underground detention system it just struck me as funny i clearly i know what that undergrad is [Music] right okay thank you for staying late and again you know jennifer the highlight of a lot of memes so 26 and 28. four to seven yeah and we need to sign up just like last time yeah these are open downstairs and then they have two action okay yeah we do bro what we actually have to get some work done um so do we have any discussion or do we want to make a motion
194uh madam chair i moved to authorize a change order to foreign construction and the amount of 556 and 558 and the allocation of bond reserves in the amount of 1 million and two hundred one million and two thousand and two hundred and seventy seven dollars for catherine jones harrison elementary school to fully fund the bond war promised for the school i seconded the motion it's been moved by semi and some of the environments that we authorize change order to force construction in the amount of 7500 2 277 for captain jones harrison elementary school hopefully funds the promises we made with this bond well now entertainment final discussion no discussions take a vote director have you written hi i'm sorry i am done today i moved to authorize a change order to afford its construction in
195the amounts of six hundred twelve thousand and ten dollars and the allocation of bond reserves in the amount of eight hundred thirty seven thousand six hundred forty five for leticia carson elementary school to fully fund the bondwork promise for the school second promotion so it has been moved by sami and accepted by events that we authorized the change order to force construction and the amount of six hundred twelve thousand twelve thousand and ten dollars in the allocation of bond reserves in the amount of eight hundred that thirty seven thousand six hundred and forty five for leticia carson elementary school to fully fund fund our phone offices is there any discussion [Music] so um it looks like we've made a transposition of numbers so the allocation of bond reserve in the amount of 847 640.5 it's
196listed in the um table or the chart up above what is that number again please 645 dollars so it should be a four instead of three eight four seven six four five got it sorry i'm so sorry we're taking that we're taking the boat i moved that the allocation in the motion b changed to 847 645 passes without objection it needs a second okay second does it pass about objection all right so we are now vote on our amended resolution yes to allocate bond reserves can i ask that uh for the records that pack itself is updated with the numbers correct thank you julie so the next item on our agenda is school calendars that's me so um we're coming to you tonight with um a request to adjust next year's school calendar and there'll
197be two adjustments we're asking for the first is to make some adjustments to the conference days in order to align the trimester schedule that we have um put out for middle school and the second adjustment goes back to our conversation from a month or two ago about winter break we do need to move winter break and that came after a lot of conversation and that superintendent must have with districts around the state um we were like the only one that had this um it has implications for a lot of things um and we think that it's in our best interest to go and do that so what you're seeing in front of you is an adjustment to the win break for next year and an adjustment to conference days um and alignment for the trimester
198schedule we'd like to keep kids at different levels as close to days off as possible so we're not having parents all over the place so there's no action required this evening um because we want to get that that word out in case there is any uh my question are we that split families uh are they going to be impacted positively by this change and i'm speaking for both sides of any split point i think families with particular agreements for uh visitation will be some were fine just by the way it was written others had their agreements written in a way that this will impact them possibly okay and then as you think about other districts around the state not actually our coastline alignment um of those two weeks if there's families who have kids in
199other school districts or other communities this creates an alignment there that we would not have either we go out further many of our school districts around us have just adopted their calendars in the last month okay and so having feedback from the community what i've been waiting to better understand is where everyone else landed on their calendars and now recognizing that we are an outlier to come back to you with that information as a lesson learned other than us being very proactive is a good thing i believe what could we do to make sure such alignment is going to happen in future years i think that the the tricky spot thing for us have been aware on specific holidays at the moment for this one or an sprinter um that's less of a case two
200times two and three years out so we're we're learning from what we're seeing happen this year for next year at the same time [Music] i generally appreciate that okay so the next item on the agenda is consolidated action as i wonder these um items on the agenda or are for action does anyone have a question about anything in consolidated action i remember so we had both candidates withdrawal and so the person who's just moving forward now in new york um applied once those others who individuals [Music] consolidation passes unanimously next consolidated information these items in this portion of the agenda are for discussions would anyone like to discuss any unknown consolidated or some solid information i'm sorry shawna i would you already named the ones that yeah just named them the one was jfcs which
201was the okay bullying and then one is igdaf that she specializes i'm going to start with the jfcf i just had a very small note with the addition of language around each student has the right to a safe learning environment i wondered if there would be benefit to really clarifying and saying both emotionally and physically safe [Music] and then one was a process question um on page three i just had a question around whether or not this is something that it would be equal to clarify under b student participation be one since whenever for which a student with a disability is a number 15. and my question around that was who decides in terms of the student being included you know if the staff says that they recommend not but parents would like the student
202to be there or if there's a discrepancy in that i was just curious i didn't see mentioned i may have missed it somewhere else in the document but it was a just a question that might be helpful to clarify if there ever was i know that in my experience it's um it's been about age um i when i was in high school students were always a part of their iep team when i went to the elementary school i saw students starting to participate in their iep meetings as fourth and fifth graders as i began that transition but then i would differ [Music] we can get some additional information on that one um around language but i think the intention is um um to have it be um and so we can look for language but
203as a as a general um i guess as in a practical way that's what we can and maybe that's something to say um as a way to build stuff up because we encourage or something like that um to highlight how there is intention behind including yeah i i really appreciate that i just wanted to make sure that i read the intention there the other examples [Music] okay and then my my one process question was around for this as well as there was another if there are or or have been points in time as these policies get review your updated language whether it brought out to let's say the special education advisory committee or cr the fantasy particular just in terms of making sure that they've also had a chance to take a look and see
204themselves reflected in this or if they're based in the policies that are working or not and i was especially thinking about cf because they're just such a dedicated group of folks who has continually come together share feedback we've done the research to look at right policy so just have that question about concepts yeah i see i see these two policies going from here then to um talking to our department and then from there working with teachers and out you know about the cmf that's easy thank you um i'm wondering the source of the changes is it's internal recommendations or is there a no that is that's that's come from the state the big change that you see on page 8 yeah especially uh pages uh seven and eight so seven the uh c5 for the
205uh providing resources for uh deaf deafblind and hard of hearing and yes also the transitional uh trying to push secondary transitional planning is that like an administrative or a long it's it's well it looks like it's blocked because it's gonna it's in the procedural safeguards um as well so it's gonna be in both places um the especially the part about especially the case the one on page eight um the promoting self-determination of independence you see that in both both ars um these here are the one about uh deaf deafblind hard of hearing and then the other about making sure we're um accessing uh folk rehab and disability services i think that's just coming from right but i can i can check on that both are really good changes um i'm wondering where's the funding coming
206from for transitional uh planning is it coming from idea uh it's something that we're funding internally because we don't have enough funds uh are we fully equipped to do that yeah yeah so um as as you know we are required to continue to spend the same amount here over a year in general funds to from maintaining not maintenance of that bird beyond what we receive through ibea which has never met the needs from the federal level for supporting students with disabilities and school districts we're not alone in that we're unique um and so it's a combo of the two um that were that helps us to do that and then there's other programs that have other or the other sources of funding as well and we have some grant dollars that help with transition so
207it's it's um just like um the conversation with the foundation earlier um there's a number of sources of funds that come to help to support that thank you yeah we're good okay so that the final item on our agenda [Music] i would just like to take i would like to say it is my son's 17th birthday and as we are here at the meeting i have been thinking about our family and we get thanked often for our volunteer work but really the reason we can be here is because for many of us somebody's at home holding stuff together whether it's an older sibling or a partner um they're in this effort too so um you know thank you to my son who may or may not have beaten his birthday cake it was up to
208him whether he did that tonight or not but um but also to the rest of our family who um support us in and with that we are dirt and