001And we're live. Okay. Uh the public budget hearing for the fourth row school district is called to order in accordance with OS 294.430 430 at 5:32 p.m. This opportunity is for public comment regarding the 202526 budget approved by the budget committee and referred to the school board for adoption. Currently, we don't have any public comments regarding the budget. However, we are going to hold a fiveminut space in order to allow for public comment. While we wait for public comment, please allow me to introduce you to Senor Ramos with the ballot book as he shares about the program and final performance tonight. Welcome. and we'll have you come up to the table. Good afternoon. Good afternoon. My name is Manuel Gamos and I returned to this uh side of the state in 1998. Uh when uh
002I was given a an opportunity to teach as an ELD facilitator at NAS uh and then then in 1998 is when I started my very first political here at the West. Okay. I already had one in Eastern Oregon um when I taught there for 21 years. And these dancers right here represent my highest level of the of the group. They're level three level three dancers. And um right now currently we have about 200 dancers in our uh repertoire and you will be able to see all 200 dancers. They they come from uh parts of different schools in our district. Cornelius Echo Shaw, uh, Fern Hill, uh, Joseph Gale, uh, and some of them even travel from, uh, from Beaver from the Beaverton area. Um, because we start this early as second grade. We start second
003grade giving them basic uh, dance that they have never had. And this year, well, this is my second year where we my partner Jen and I are both directors. We have developed uh coaches um to help us teach the fundamentals of paleo plurico and um that is where we're at. We're going to be celebrating 26 years this coming weekend. We open up the show, we open up the doors at uh 6:00 uh Friday. Okay. At the high school auditorium and we we start the show at 7 o'clock. Yeah. And then we we do the second round uh the following day which is Saturday, June 14th. You will be able to see a 2hour show of our repertoire. Um and you will also see a collaboration with uh the director of the mariachi tradition. They they
004will be there. Um so we invite you to all come out and uh and enjoy part of our culture. It's only a little piece of it. But though these dancers will be out there representing uh six different states in Mexico. And that's one thing that you need to realize that in Mexico it's not just one costume. It's just not one style of dancing, not just one style of music. Every state has its style of music, its style of dancing and its uh costume. What you witness out there is comes from the state of Chiapas and you're able to hear it in the Marimba. you hear a lot of money there and so uh yeah and sometimes you cannot even even tell where one dance starts and one dance finishes that's that's why we were able
005to produce two dances right there two of them and so when we come back you'll be able to see dance number three okay thank you so very much for having me I I have a couple are there any questions or comments I just want to say thank you guys so much for coming and performing for us we we love to watch you and had a great time. Thank you. Thank you. I did want to ask about the preparation to move to level three, how long it takes to become a level three dancer and what that looks like. Well, they they actually go through a course level one. Um I have a a story to tell you. Uh I have this dancer by the name of Sai. Okay. Simurio uh went ahead and did level one
006and level two and then she decided to to stop doing this genre and wanted to pursue sasa and so she left us for years and and then she came back just this year and she goes by can I try it again? And I go yes but you're going to have to start at level two. Well, I started her off at level two, but she Well, she she's ready for level three. And there you have her level three already. And how many hours of practice on a weekly or week? Week we start at um well, sometimes we call early practice from 5:30 to 6:30 when when a certain uh step needs to be shown. Uh and then we start practice from 6:30 all the way to 9. Yes, that's Yes, that's Well, we truly appreciate, as
007Val said, your presence here tonight. You're going to be live streaming so our community can can watch the performance, the final performance, and we really appreciate the time. Another piece of information I want to share with you is that this coming September, we've already uh hired a a professional focal. He is coming over to our area to work with our uh coaches and our dancers to um collaborate with and put a curriculum together to start how to start our little ones the way they do it in Mexico and and to help us grow even smoother in Flo. So he will be here for five days. Thank you. All right. Thank you so much. Thank you. We're going to take just a minute to allow the ballet to re um refocus and join up on stage
008for final performance. Hey, stop. How do you feel? [Music] Thank you. [Music] All right. It was wonderful. This is going to go down as the best budget hearing meeting ever. We really appreciate the joy and smiles and the technique and the footwork and your time. Thank you so much. Thank you so much. The invitation. You're welcome. All right. And this concludes the public hearings and public testimony regarding the 202526 Forest Road School District budget. The budget hearing is adjourned at 5:44 p.m. Thank you. And then I'm going to call to order the June 10th, 2025 Forest Grove School Board of Directors meeting at 5:45 p.m. Roll call. Board members present. Val here. Brad, I'm here. Mark here and Chris is here. We can all rise To the flag of the United States of America and
009to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. All right. I'm looking for approval of tonight's agenda. Second. All in favor say I. I. Um, tonight is technically Tala has graduated. There is not a student representative report tonight. We are going to be talking about PA just a little bit in a little tiny bit later. Um we are going to move on to board reports. Uh this is an opportunity for the board to share information and updates to provide input for future board items and discuss or report on any committee meetings they have attended. Um before we say some thank yous tonight to our outgoing board members and also our students rep, I do want to take a minute because a pretty significant vote happened today
010on Senate Bill 916 and uh four four Senate Democrats actually joined Republicans to vote no on moving that forward and it's moving into committee. Actually, I see councelor Martinez is here and I noticed in the testimony that she and I both had testimony submitted. Is that correct? Oh, I Anyway, Okay, sorry. Uh there there people that have submitted testimony. We've been very vocal in our opposition and how that is logistically going to be impossible for school school districts to manage as have cities and counties. And so the vote today was pretty significant. There were uh two Democrats in particular who will switch their votes to a no. And I'm going to encourage the board. I shared that article, but we had OSBA reach back out to encourage board members and community members to uh make
011sure that we are sending some thank yous to those senators who, as you can imagine, are probably going to be taking some heat for making that switch. But it's just very inspiring. One of the messages I left with staff was that I was really inspired by people who are looking at the policy and being able to make a decision based on policy and not based on political pressure. And this was um this was an example of how people making those choices to do that I also think influence other newer legislators we we heard I personally talked to a newer freshman legislator who was a little bit nervous about figuring out when to vote no and yes and what that looks like and the pressures you have from being newly elected with your constituents and being
012able to watch veteran legislators make that tough decision and and take the heat for it but doing the right thing for their schools and their their cities was really impressive. So, we want to continue to encourage people to pay attention to that. It was supposed to be in committee today at 3 and the paperwork was not there in time. So, it's going to be um it's going to be tomorrow morning at 9:30 and that committee will uh will be continuing to look at a couple amendments that can either cap they still won't be the things that we're advocating for, but one of the amendments I think they're trying to work in is a cap a 12week cap on unemployment. Um Dr. West might have more information to say about that, but that just was coming
013out as I was in the parking lot. We're getting communications about it, so I wanted to bring it up. Uh, but now we're gonna move to some some more fun and also kind of Can I say Yeah. Is this time to do shout outs or say committee things or whatever? Yes. Okay. Uh, I wanted to give a shout out to the boys lacrosse team at Porsche Grove High School who were the Cascade Cup champions this past weekend on Saturday. It's quite an accomplishment. So, wanted to shout them out. Thanks. So, thanks. Sorry. Just wanted to throw that out there. It's great. Anyone else? Okay, now you go. It's just me. Okay, hold on. Uh, all right. So, we're gonna start tonight with Pa. Last meeting was technically Pa's last meeting, but as it was with
014Nate the year before, we as Nate came back for the the meeting after graduation. And as Po was leaving, we were like, "Wait, you're coming to the next meeting, right?" She's like, "No, I think this was my last one." And he said, "No, it's absolutely not. You must be coming back because we deal goodbye." And Belinda's here as well, her VP. Um, and so we wanted to honor her tonight and say a few things. I'm going to ask the board to to chime in, but I am going to read uh what I read at the spotlight awards uh from our board to honor our representative and I'll start with that. I know we have some gifts we'll talk about and and then other words that people want to share, but and we've already heard this
015at spotlight, but I think it's worth reading again. It is with great appreciation that we recognize Pao Garcia Andrade for her service on the Forest Grove School Board. As an elected representative from the high school, the student representative engages in discussions around budget, policy updates, and legislation. And luckily, they also bring their unique voice and energy to the board meetings. Palace board updates provided information about high school events and celebration, but her leadership went beyond the boardroom. Recent comments she contributed about her classmates discussion around the cell phone policy, which is currently a hot topic at the state legislature, provided insight about student concerns. Her testimony in Salem in support of funding for the Cornelius Community Center was recently featured in Representative Susan Mlan's last newsletter with a video. But perhaps the most effective leadership
016attributes she displayed were her calm and positive demeanor, always listening with intent and with a smile. PA's leadership on our board along with support from her ASB team and teachers shows how every person's voice makes a difference. We are excited to see where she goes from here. We have no doubt she will continue to make a positive impact in this world wherever she lands. Congratulations on your graduation and thank you and your leadership team for all of your service board. I'd like to invite the board to share comments as well and Dr. West as well. Thanks Paula. We appreciate your time and commitment to serving on the board with us. Wish you nothing but the best at UFO. Yeah, I would just say you you are just so calm and really I mean really um
017I don't know calm and focused. Focus and uh just really great. I think they're just really really good on the board. Thank you. And you're going to be a duck. That's my comment. Just like to say thank you, but you're a powerhouse. We really appreciate all you've done. It was really fun to see you at the graduation and that wonderful scholarship that you done. you would choose. I'll add my thanks to everyone else's and um build on that by saying this is such an important role and I'm so grateful that we were willing to serve in this role throughout the year. We work really hard to educate our young people, but you're actually experiencing all those efforts underway. So for you to be in this role and to be able to say, "Wait a minute.
018This is what it looks like from our seats and make this decision, that's crucial for us to hear. And again, I'm grateful that you're willing to speak up, that you will to serve in this role for the entire schedule. Give up your Tuesday nights a couple times each time. Thank you for that. And I want to also thank Bethany who can who uh made sure that we have a care package there for you from University of Oregon. I am going to close. I am going to add this to the package. I knew that Brady would say this, but I gave one of these to Nate because although you are going to the University of Oregon, which is a great school, my alma mater is University of Washington. And so we don't care. Now I realize
019this is I realize this is a pencil and I thought about this. Nobody probably uses pencils anymore anyway, but what I told Nate was, I'm adding this to the package. This is a magic pencil that you can save when you are at University of Oregon and you get stumped and there's something that you just can't figure out. This is a one-time use. You can chart in it and it will bring you the answer that you need. So, I just want you to remember we are all working across the aisle and thank you so much for your for your service this year and thank you Belinda. Linda, what are your plans next year? Um, I'm going to be attending Portland State University. I'm going to major in sociology and then I'll put a minor in criminology
020and then I'm still going to be working in or actually I'm a cadet with the police department. I don't know if I've ever said that. Yeah, I'm going to continue working with them college. So leaders continuing to lead. So thank you so much for and then we're going to keep it rolling even though our board members Oh, are you gonna technically not. She's already put in her saw. Thank you guys. Thanks, Wanda. Have a great summer. Thank you. You guys, too. All right. And for our board members, we there is one more meeting. I was going to say, do we have to come to the next meeting? That's what I'm saying. We need a quorum. Oh, okay. One of you needs you can rock paper scissors for it. Um, we we do want to take
021a few minutes tonight though, just in case all three of you aren't at the final meeting to talk a little bit about the service that uh that these three have given to the board. because I'm fairly still new. This is only here two, but Kate has really spent um the the majority of time with these three, she is going to say something a little bit more, but I wanted to point out something that I was thinking about. And one was that I started to add up the hours that you put in on the school board over the course of a year. And then you times that by essentially eight years. And I I I added all the board meetings that we do, the one-on- ones. I did not even include the budget meetings. In addition
022to that, the exec sessions did not include things like the superintendent surge. And over the course of eight years, uh these three have put in over a thousand hours. And I think it's schoolboard is one of those jobs where there's so much that happens behind the scenes. As we all know in our jobs, in all of our jobs, you're doing the work that maybe nobody sees. But these three are doing the work that nobody sees and they're not getting any pay for it. They're volunteering the hours. And I think it's kind of a combination of the two that really there's no way it to at the end of a career like this to express how significant that is. But I think for people in the room and other elected officials especially, you understand the commitment
023that that's taken. And I think each of these three have added something different to the board. Uh Mark, to me, one takeaway that he brings to the board that I think is going to linger is the really the focus on academic rigor and curricular um curricular focus for kids and and time time in schools. and the conversations we've had and he's really pushed for making sure that we hold high expectations and we we get kids in school as much as we can and make sure that that's that's our priority. And his expertise in the budget and answering questions for me about those things that I just would not be able to to do have been appreciated. Brad, I self assigned Brad as my mentor as a new board member because you don't get a mentor
024and so I just said, "Hey, Brad, could you be the person that I call when I have questions?" He didn't call. He didn't know what that meant. But I will say that Brad, no matter when I called or texted, I I think Brad was always getting back to me sometimes within the hour. And and it was always something that was helpful. It was a conversation I could have with him about whatever I needed to to have and and he was able to always be there when I needed something where someone else wasn't available. I really appreciated that role. Um, and Val, I mean, it's been just such a pleasure to be on a board with two women that have no problem sharing their opinions. Um, Val, what what Val brought to this board was just
025a very strong just driven focus on what we need to be doing for kids. Uh, and there's just some stories I won't share at the dis, but Val's Val's going to go down as having probably one of the best moments ever I've had in elective office um, with just some feedback that she provided and I just was so impressed and very inspired. So, there's just been a lot that this board has done together. We haven't always agreed. There's been some tension. I think we've kind of rode the waves and we got to a place where we all understood each other. But despite all of that, what you always felt sure of is that with this with this buck here, we were going to be doing the right thing for kids. And I think a lot
026of us are seeing what happens on school boards across the state, the nation when you don't have people that are aligned and focused and just want to work together. And I know that this is rare and so I have really really appreciated working with Jahu. I'm going to pass it over to Katie. Um I know this thing about Oh, okay. Thank you. Um we met in 2017 out at my log cabin and had dinner and we made a list of 10 things we wanted to get done and I wished I had that list because we covered a lot of it. And um and I just um I I'm just going to go through some of the things here. uh you all agreed on outdoor school. You know, that was a a real critical issue and
027the legislators went and allowed for money, but very few people applied. And by us applying when we did, they we ended up getting everything camping and all the stuff that had um got moldy or you know the mice got into etc. um you um passed the budget for um for a book budget. We didn't have a book budget. Um positions for aids. We had no aids in the of course I'm going to talk about libraries. Um smaller class sizes. Uh we put in a a policy so that we would have 8% in reserve which um has served us really well. Um, we approved the library adoption and we we've done a lot of a lot of things together. Um, the focus of all of us has been our students and every decision we've made, we've
028always focused on what's best for students and every single person on this board, that has been the focus. Uh um I want to say that what's unique of this board is that we're all educators. We're all educators. I think that's pretty unique. Um each one of you have brought something different like what Val said, you know, my academic rigor um excellency. Um, you also have been on the budget committee. You've been on the the I I don't know every every position, you know, chair, vice chair, um, negotiations. And that's been one of the nice things about the board is that we have shared the roles. And, uh, other than I don't think anyone except Mark and I have done policy, nobody's been eager to jump in and do that. I mean when when somebody when
029two people do it so well. I don't know about that. agree that you know and Brad um I mean everybody contributes but Brad's focus on diversity and our special educators um just outstanding and Val your passion and love for sports and reporting on sports and you know everybody has brought something different but we've all come together with the support of the the students and um and I just would like to say I deeply appreciate each and every one of you um you know it's been a long journey and you've gone through three superintendent. Well, not we have three. I was going to say I'm not getting rid of you yet. I just want to say thank you. I I I deeply respect you guys and I really appreciate what you've done for our community um
030in our community but also for our kids and our teachers. So, thank you. Thank you very much. Yeah. And I'll jump in and and wrap this up. Again, thank you. As I've said before, the support of a board is absolutely necessary for a superintendent to do her work and this board has been tremendously supportive my first year. Couldn't have asked for better. And the council that the three of you have given over the course of the year helping me learn the culture and navigate the community of Forest Grove, share the history. That's invaluable. And there's a part of me that is a little nervous to give all that up. Um I know that you're still embedded in the community and that if I absolutely need something, I hope you pick up the actually follow. Um
031but I I I really could not have asked for a better first year in this community and it's due to this team up here and especially the three of you and how committed you are to the district. So thank you very much for that. We do have some gifts there for you. Don't need to open them now, but just want you to know that they are student made. So, we hope that you will have appreciated those gifts. Thank you. Thank you guys. And I just want to say that teamwork makes the dream work. So, I mean, we couldn't do any of this without all of us. So I think everybody should try to remember that and treat each other with respect and you know work together to get things done the best things for our
032kids. Great. All right we are going to move on to tener report with Dr. West. Great. Thank you. So I it is the beginning of the month where I need a point to get this to go. There we go. Uh so sharing the monthly enrollment report um as I've been bringing into boardroom once a month throughout the year. Um this is where we currently sit with our actual enrollment compared to what we budgeted throughout the year. The number has incrementally increased and you can see that we are now in June with the greatest variance of 169 difference between what we budget in students that are actually in our schools. So we've already gone through our process with budget committee. we've made the adjustments that we feel that we need to make to account for the
033loss of enrollment. Um we project that at least for the next couple of years we will continue to see incremental declines like this. We are hopeful that about a decade out we'll stabilize and start to see increases again. But the forecast is that we will continue to see declines. I believe I shared in the boardroom a couple of weeks ago that with the economic forecast for the state, the state uh economic officer shared that we have flipped as a state where it used to be that our state population had more young people than those over 65. We now have more citizens over 65 than many young people. And it's going to take a little while for that to Moving on to our regular legislative updates, we have a lot that is still in process. This
034hasn't changed from last week, but what has changed is the next slide right here where you see that the school accountability reform bill has been passed. It has not yet been signed by the governor, but there's all expectations that she will sign it. Um, and so what that does is it introduces some new accountability metrics for us here in the state, all of our public K12 environments. There are some implications down the road if schools are not meeting those accountability metrics and standards. It will be a little bit of time before we see how this plays out because once the governor signs this, then the bill will go to the Department of Education for some rule making. But we expect within the next year or so that we'll see what those new requirements are and
035what house need to adjust to those. And then the governor's budget has also passed 1.36 billion. So we're grateful for that. Um the changes that were made to the CSL were really important. Those changes have been codified into law. So going forward, um we should continue to reap the benefits of that. And just as a reminder, some of those changes include previously the CSL for a bianium was calculated 50% 50% but our allocation was actually 49% 51%. That seems like a small thing but it accounts for millions and millions of dollars across our system. So those small little technical adjustments matter and we're as I said grateful that they've been codified in the law. So that's it for the legislative updates. Um just a couple of things to share from the last two weeks. Um
036two Saturdays ago I attended the 10th anniversary performance of Mariachi tradition. It was at the researcher theater in Libertton. Excuse me. I I think it is not an exaggeration to say that the Mariachi brought down the house. Yes. It I I heard so much in the audience. Yeah. It was an incredible performance. Um, not only was the student performance stellar, the emotion that they communicated to the audience and the response from the audience was next level. Um, and if that wasn't enough to conclude the evening, alumni of the mariachi joined our current students on stage for a final piece. They performed together. Truly remarkable. Um I wish we had a recording of it and for those who were there um you testify just how powerful a performance that was. The students are incredibly talented. We
037all know that if you've seen the mariachi perform and all credit goes to director for the work that she has done to build up that program and really give the students the stage to perform as well as they have. In addition to that, um, I attended the Chica's program graduation. I mentioned that before. Last week, I had an opportunity to sit with Alante Parrots, which is the community based organization that runs our Chica program. And we do this at least once a year where we have a check-in just to see how the program is running. I wanted to share a couple of things that I learned through that check-in. For this current school year, the Chica's program supported 209 students. All 209 students had access to afterchool and one-on-one support, either with a Chica's advocate
038or with a family engagement coordinator. The 209 students participating included approximately 20 students from each school in our district, give or take a few. Throughout the year, there were 186 sessions of 90minute bilingual afterate programming offered to the 209 students. The programs included a youth leadership camp for our middle school students, a steam career exploration, tours of universities, college readiness workshops, including support filling out applications, the FAFSA, submitting essays, those sorts of things. And then more than a dozen family engagement opportunities throughout the year as well where the Chica's program staff work directly with families to support their students. Um this type of community partnership is incredibly important for our students and it's a partnership that we're committed to continue. Um, the Chica program has been in place for 16 years and my understanding based
039on the data that was shared is that every single student who has participated in Chica has graduated. That's pretty remarkable. So, if Harris is watching, thank you for the support you're giving to our students. And then the last thing to share is that we had our graduation ceremonies last week. We had the graduation at Kelp. Our community alternative learning center graduated 60 students this year. That's 20 more than the previous year. That's outstanding. Um 60 may not seem like a large number, but they have less than 200 students. So that's a very good graduation rate. And then at Forest Growth High School, again, very good graduation rates. There were, I believe, more than 400 students that participated in graduation. Of those, 90 students earned a seal of literacy. There were more than 300 cords, medals,
040and other awards that were given out. And the graduating class this year between the community alternative learning center and Forest Grove High School, they were awarded more than $4 million in scholarships. So, lots of credit to our high school staff for the work that they're doing to support our students and helping them graduate on time and lots of good wishes to our graduates as they go off into the world. Thank you. All right. Thank you, Dr. West. I do not believe we have Brook Education Association comments in the seats. I don't see anybody. But we do have to come up one public appearance, public comment finally. Thank you. I'm not even gonna read the stuff because we all know this. So, welcome uh Mayor Wel. Thank you. Good evening, Dr. West School Board. Uh district
041staff, community members. I came here today to say thank you to the whole uh school board, but specifically to the three outgoing. I feel like there's not a whole lot left to say because Christy is the chair, but anyway, I will say what else say um but well like my role as mayor, teacher, and parent. Uh most people know I love the city of Forest Grove and so do all of you and you have shown your love by putting students first and that makes our community better. So, I mean, Brad taught me, Mark taught me, Val taught me some things occasionally, but I mean, you talked about the hours of volunteer and I would say the centuries of serving students is wild. It's remarkable. Uh, it is scary, Dr. for them to leave this position.
042But I think that you all have put people in you've mentored people this session and you hired a really good superintendent which will make things a whole lot better. So just some highlights that I've seen as a teacher and as a parent. You were really focused on lowering class sizes second grade or younger. You brought back outdoor school. They hired support staff. I mean, and who could have even thought about co like the craziness that happened during COVID? You withtood that. You lifted all students while being fiscally responsible. I mean, you have a really good staff to help you with that, too. So, anyways, I'm not going to go on too long, so you get back on agenda for real. But I just want to say thank you so much for choosing to do this
043for not just students, but for our whole community. Thank you very much. And I'm going to peace out to my son's end of the school year thing. Thank you. Thank you. Well said, Mayor. Um, all right. We are up to consent agenda. We're going to catch up. It's made of routine non-controversial items to be voted on under one motion. Are there any items within the consent agenda a board member or superintendent wishes to discuss separately? Seeing none, I move that we approve the consent agenda as presented. Second. All in favor say I. I. All right. Motion passes and we are up to presentations. Chris Mia, bond oversight committee member. Welcome. He is going to be talking to us about the citizens bond oversight committee annual report. Thanks Chris for and director for us. Um the
044report is actually in front of you guys. We will post that to the website after probably but we will get that posted for you. For the record name is by That's right. Yeah. Debbie. Yes. That's what I thought. You looked like death. Okay. Yeah. It's a favorite forever. Yeah. My daughter was also a boardroom and I was one too. Oh, wow. It's all in the family. It was coming next for us. Funny. So um from the bond oversight committee u you have the report in front of you but I'll read a little bit of the highlights. Um so we meet um quarterly and it's uh we're charged with the bond pro program progress schedule spending and ensuring the b the bond is fully realized. The committee must report annually to spool which you're doing. Um
045this has kind of been a long journey for me. I think been involved with this for about 12 years. um started with a long-term planning got rose into that right and then it just kept going from there. So it's really really cool to see this coming to um all of the great things that come out of it. So it took a lot of time and effort from being and a lot of other people that happen. So um so right now we're at 147.9 million total resources for the bond. Um we've expended and committed 116.3 million with 31.6 million remaining. Um out of expenditures we have expended 7 million um or 47.3% of the projected. Um we also in addition 46.3 million um has been encumbered and formally committed. Uh so like I said there's 3140
046or 31 million uh remaining. So also if you look in the next uh paragraph after bond and expenditure covenants we are had um are meeting the 5% uh the expectation of covenant and um in 6 months we have 85%. Yeah. uh within 6 months we have it 35% and then within 3 years 85% of the sale needs. So we're meeting those right um anything from scheduled projects. Yeah. Other than this is going to be the busiest summer of the bar. Yeah. I think I heard that last summer. Busy year. Busy year. Yes. Last summer kicked it off. This summer is definitely going to be a gonna be a whirlwind. It's probably already I mean it's just ready to go right when the bell will ring. So right at 5:00 and everything all the parts and
047the everything's page. All right. I know. Busy busy. Yeah. Um so the next page talk about um in the reports has moved more projects to completed than products. Um so as you see here we've they've completed quite a bit of projects and we have very few coming up right now. We have Tom McCall on hold and Joseph Gail on hold but because of summer right got to have summer school somewhere right so other than that uh everything you see there is in progress and or planning um so in summary overall the district is on schedule on budget it's on track to meet the board commitments of the of measure 34 got some. So, are the lights scheduled to go in this summer, too? Yeah. Okay. Those are those are going in. They're installing. This is
048a lot in one summer. That's a lot. Yeah. We are kicking off on Friday. Um, all staff has to be packed up at Cornelians, Harvey Clark, many rooms at NS, a couple rooms at Dele and um, no, I'm missing some. Hill is having minor stuff inside the building done, but we are kicking off the construction for the addition. Um, but it won't have as big of an impact on staff as far. How does that work though? Then if they're supposed to report on Monday, they don't have a bathroom to use. Uh staff have an option of using another building or working from home health on Monday. When did they did they get are there still kids Friday? Uh at the secondary. So then how does Nance back up their classrooms with support? Are you sure
049about that? If not, I hope they they say something. Um we've been trying to communicate as best as we can. uh giving as much notice to those classroom teachers as we can. Uh we have also given additional support additional eight hours of time between the time we gave notice to the end of the school year uh to be just if you have kids in your classroom you can't really pack up or get all the way out till you're don't have kids anymore. So, even if you had the weekend, this past weekend because of the 10-week wonder of the summer construction, um, having contractors be able to get in and start with abatement and demo first thing on a Monday is essential for us to be able to It's kind of do you allow staff to
050stay longer in June or do you not let staff in early in August? That's what I mean. I was like, well, that's what I was kind of wondering. Why why even have them come in if they had to put in their own time to shut down the classroom Friday night? Say if they're at they're there Friday night at 8, why should they be having to work on Monday? And that's where depending on the classroom and the classroom needs, the administrator has flexibility to work with those with individual teachers on what their needs are. Um I know Harvey Clark, we've also added uh Harvey Clark specifically, we've added lots of extra IIA time. So we've teachers have been supported with IIA time um over the last few weeks and they've requested more IA time we've given
051it like whatever it's going to take. Um we also have offered packing assist so if they're not done by five on Friday we will help supported packing it. Yeah. Yeah. Can I ask about uh communication over the summer to the community and families? Is that coming kind of school by school through school communications to families or I know there was that flyer. This might be question for David too. We are working on an updated flyer. I think you're talking about the newspaper that came out a few months ago. So we we have a draft and David can correct me if I misate here. We have a draft that is almost ready to go. So that will be sent out to all of our households like it was last time. Beyond that, are you thinking of
052other types of specifications? No, I'm just wondering, you know, people will drive by inclusion and all of a sudden what's happening for people that aren't in the know with the schools, where would they they'll probably go to the website to see that information. Maybe there's news already for the usual things. But okay, I have one more question. uh when they decide on the opening date or you just send that as an email out like I mean I won't be on the board anymore but I want to know opening ceremony the opening ceremony is already scheduled I think it's August 26th I had it in the calendar but I heard it was kind of tentative at this point that is this August 26 like at 4 or something I think yes I think that's what I
053All right thanks Chris, as an Asia bond oversight committee member, you've been through um all of this and you've been on the bond oversight committee for the last couple of years. Um do you want to talk a little bit about your experience on the committee, what you've seen across the district as a committee representative? So, this has been an awesome experience. Um, I think that uh Eileen and her staff and everybody else from the school district has done an excellent job in not only the oversight and spending of this, but the extras they've gotten us, the grants, the matching funds. Um, you know, I think that that is one of the most amazing things to see as a citizen. Um, and also, you know, parent and uh, you know, do a volunteer as well and
054and doing this for the last 12 years. I had no idea, no expectation that this would happen. I mean, I think our first bond we thought was something like 60 million, I think, is what we were thinking that we could do. And I mean, just the it's amazing that it's uh, you know, come to fruition with this amount of money and then matching funds as well. So, I also really appreciate the fact that the money is well spent. Um, and it's and they've been very thoughtful in in how it's spent and also all the extras that does. I think that's amazing. I never thought we'd get to have turf and um, as some of you guys know, brought a soccer club. Uh, I mean, that's one of the most needed things around here. Our our
055inventory for uh, fields is is nil. It's nothing uh, compared with most um, cities and districts. So, um, yeah, that's one of the one of the best things that has come out of this and I didn't expect that, but um, you know, it was great that have and then now lights that being those being added. I mean, that's going to be huge, really huge for a lot of our kids. A lot of kids and also adults. I have I have a team of adults as well um, that are playing semi-pro and, uh, you know, a lot of them are high school students, you know, well, came up all the way through from elementary. uh here locally and also Pacific University students which is also a good way for them to know and meet each other
056in Southern I found that it's been outstanding and I appreciate all the work and time that everybody has put into them. Anything else? Yeah. So, thank you for the commitment that you've made. You said that you started all the way with long range facility plans. Yeah, it was 12 years ago. Yeah. Yeah. That that's a tremendous amount of time. So, thank you for all that effort that you've put into it. Of course. Well, it's been, you know, great. Like I said, my my daughter was a school board rep as well, and you know, that turned me into realizing that we needed to do something um you know, as far as capital projects for our district. So, thanks. Thanks. Appreciate it. Thanks, Chris. All right. We are up to the 2025 26 budget adoption with uh
057Okay. Um, I was the budget committee chair this year. So, I'm going to bring us up for the action item. Oregon local budget law and Oregon administrative rule require budgets to be adopted and appropriations made prior to July 1st of each year. The school board is also required to adopt a resolution levying adarium taxes for 2025 through 2026 for the general fund and debt service funds. The general fund levy represents the permanent rate to be applied to all taxable property for the 20252026 school year. The debt service levy is the amount required to pay debt obligations of the district for 2025 through 2026. Be it resolved that the board of the Forest Grove School District hereby adopts the budget for fiscal year 2025 through 2026 in the total amount of $240,683,67. This budget is now
058on file at the Forest Grove School District located at 1728 Main Street in Forest Grove, Oregon. Do I have a second? Second. Is there any discussion? Seeing none, I'm gonna take a roll call vote. Mark, yes. Kate, yes. Brad, yes. Christy, yes. And I am a yes. Be it resolved that the amounts shown below are hereby appropriated for the fiscal year beginning July 1st, 2025 for the following purposes. General fund, special revenue funds, food service fund, debt service fund, capital projects fund, community enterprise fund, internal service fund, and trust and agency funds. Do I have a second? Second. Is there any discussion? Roll call vote. Mark, yes. Kate, yes. Brad, yes. Christie, yes. And I am a yes. Be it resolved that the following ad valerum property taxes are hereby imposed upon the assessed value
059of all taxable property within the district for tax year 2025 through 2026. Number one, at the rate of 4.9142 per,000 of assessed value for permanent rate tax. Number two, in the amount of $13,587,300 for debt service on general obligation bonds. And be it resolved that the taxes imposed are hereby categorized for purposes of article 11 section 11B as subject to the education limitation permanent rate tax at 4.9142 per 1,000. Excluded from limitation general obligation bond debt service $13,587,300. Do I have a second? Second. Okay. Any discussion? All I'll do roll. Mark, yes. Kate, yes. Brad, yes. Christie, yes. And I'm a yes. Thank you so much. The budget back. Thank you. Thank you everybody. Uh supplemental budget resolution number 24-25R3 with director. Good evening. Uh tonight the first resolution we have is a supplemental budget
060resolution. This is to increase our general fund transfer for creation uh to the PERS reserve account. This is to help offset our future PERS costs. Our goal is to create an additional first site account in the next year. Um so we are looking to transfer a million dollars to our PERS UAL reserve account. Um, this is because of the additional state school fund adjustments we had from the prior year allocations and all of the year-end reconciliations along with the final interest revenue that we've got last month. Questions? Do I have a motion to approve the supplemental budget resolution as presented? So moved. Second. Any discussion? No. All in favor say I. I. Right. Motion passes. And next, budget transfer resolution. Right. The second one we have is a budget transfer resolution. This one is for
061the grant uh grant funds. It is to transfer 700,000 from the facilities acquisition and improvement function to the 3000 enterprise and community function and 2,000 support services function. last year's adopted budget or this current fiscal year's adopted budget um included we had an appropriation for facilities acquisition and improvement just in case we needed it through uh the close out of the esser funds um and we did not end up using it. So as we are closing out this year's grant funds just looking to transfer that to the 2000 and 3000 functions to make sure we have enough appropriations. Do I have a motion to approve the budget transfer resolution as presented? So moved. Second. Any discussion? All in favor say I. I. Motion passes. Thank you, Director Clute. And now Dr. Mashir, director of student
062services. Good evening. Uh you have before you the um proposed new youth contact contract. Um this indicates that there'll be a 3% increase in payroll uh for the 2526 school year. and youth contract agreement covers a 1.0 at the high school. Um, this person delivers really much needed intervention, mental health services, students and families and also substance use prevention and intervention. Um, and that would just continue these services for the 2526 school year. And I realize in here it says that I've attached data in here from the quarterly progress and I didn't give that to you, but I can have that coming forward to you this week. Other questions? Do I have a motion to approve the contract as presented? So second. Any discussion? All in favor say I. I. All right. Motion passes. Thank
063you. And contract with staffing services. Thank you. So I'm here um with a 1.0 school psychologist position that's open as a temporary position. We have a staff member who's on it. It's going on leave next year and so we need to fill that position. It's a hard to fill position anyway. Being temporary, it's been challenging to find someone. We have the position posted. Um we haven't had any applicants, but we're going to continue to keep it open hoping we get ex external applicants. What we'd like to do though is have the option to reach out to um some contracted agencies in the event that we can't find our applicant for the position. Um, so asking for up to $167,200 for 1.0 school psychologist. Questions. Do we have a motion to approve spending up to $167,200
064for a 1.0 FTP school psychologist position that is vacant in student services for the 2526 school year? Second. Discussion. All in favor say I. I. Thank you. and technology manager Enrique Pon with classroom technology upgrades. Hi, thank you. Uh so the action item before you is a continuation of the classroom upgrade projects as part of the bond. The this specific one is to address the upgrades at Equashaw and Porsche High School. Uh the board had already previously approved the specific contractor uh through the RPA process that we did make the upgrades uh which was portable electrical construction for Pecky. Uh so the action I'm before you is to approve uh the projects that they'll be moving forward with at Echo Shaw for $81,78825 Harvey Clark for $91,46 and atro High School for $258,6235. So the
065recommendation of the board is to approve Becky to uh proceed with the classroom upgrade projects at Echosshaw Elementary Clark Elementary School at a total cost of 431,000 $457.30 utilizing bond funds. Any questions? All right. Do I have a motion to approve Pecky Peky to perform the classroom technology upgrade projects at Shaw Elementary Harvey Clark Elementary and Fors Grove High School at a total cost of $431,000. I don't know why that's cracking up. 4 $457.30 utilizing bottom pines. Just reminds me of Is it like the elephant? Yes, it was the element. I know, right? Okay. So moved. Second. Second. Any discussion? No. All in favor say I. Is that okay? Bethany, I feel like we need to do one more. So, you guys each got one more for us? Oh, that was it. Okay. All right.
066Oh, no, it's me. All right. Superintendent's contract addendum. In May 2025, the school board completed the evaluation of Superintendent Dr. Suzanne West. Following the evaluation, the board approved an extension of Dr. West's current contract for June 30th, 2028. The extension includes the following amendments. A continuation of the cost of living adjustment aligned with that of the license association through June 30th, 2028 beginning in the 202526 school year. An annual adjustment to the district's TSA tax sheltered annuity contribution equal to the percentage of the cost of living adjustment. Do I have a motion to approve the contract addendum as presented? So moved. Second. Any discussion? Seeing none, we'll do a roll call vote for this. Mark, yes. Kate, yes. Brad, yes. Belle, yes. And Christ, yes. All right, motion passes. And I think so. Thank you.
067No further business. Meeting is adjourned at