001The April 8th, 2025 Forest Grove School District Board of Directors meeting is called to order at 5:32 p.m. Roll call of board members present. Val here. Brad here. I am here. Paula here. Mark is absent tonight and excused. And Kate is absent and excused as well. Safe travels to both of them. If we can all rise to the flag for the flag. I pledge algiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. All right. But I'd like to ask if there are any modifications of tonight's agenda. Yes, we do have a couple of modifications for tonight. There will be no student representative board or superintendent report tonight and we will reschedu the presentation that was
002scheduled for kelp tonight. So, we'll move right into the consent agenda. All right. I I move to approve the modified agenda as second. All in favor? I. All right. We don't have any um unscheduled public appearance tonight. We will move to approval of the consent agenda. The consent agenda is made up of routine non-controversial items to be voted on under one motion. Are there any items within the consent agenda a board member or superintendent wishes to discuss separately? No. Thank you. Seeing none, all in favor say. But I'll move that we I move that we approve the consent agenda. And I second it. Thank you. All in favor? I I All right. Uh we are going to move right to action items and we'll first uh welcome Director Clue, director of finance and operations with
003scholarship account closures. So tonight we have um for you the scholarships on Is it on? Okay. Is it on? No, [Music] sorry. Um, so we've been working through trying to close old bank accounts that we've had open as part of one of our audit findings that we've had several years in a row now. Um, and looking through our accounts, we have about 15 different accounts for scholarship funds, savings accounts, CDs that have been out there long um, before my time, well over 10 years that we have not had any activity on. They're not gaining enough interest or enough capacity to be able to serve a scholarship account long term. And so we engaged with the education foundation where we direct new scholarships to now. We haven't had any new ones out of the district in
004several years. We partner with the education foundation to run a lot of those scholarship accounts now. And so in talking with them, they would be able to take these funds and invest them and um provide actual scholarships to students on an ongoing basis for the upcoming several years. Um one of which would be for many years until the funds would expire. but they would they have the capacity to be able to invest the funds and actually serve students with active scholarships. Um so tonight what we have for you is just the approval to close these bank accounts and transfer the funds to the education foundation to manage ongoing questions. All right. Do I have a motion to approve the district to close associated bank accounts and CDs and release the described scholarship funds to the
005education foundation force grow for future management and investment? So moved. Second. Any discussion? Seeing none, all in favor say I. I. I. All right. Motion passes. Item number two. The next step is the depository account resolution. Um we've been working again to close old bank accounts and look at our current banking services. Um, our goal in the process through this spring was one to consolidate the bank accounts, reduce our annual fees, uh, receive credit card rebates. Our current um, accounts don't get rebates on all of our credit card purchases, um, improve our overall service with our, um, representative, account representative. Um, and then our overall online banking and credit card platforms. um looking at what options we have out there for those services. We received proposals from Washington Federal Bank, First Interstate Bank, and And
006after reviewing all of the um requirements and what we are looking for, our recommendation is to have Washington Federal Bank as our primary banking and then have a local account uh as a potential depository account here that we can use in Forest Grow. Um the resolution attached authorizes us to use Washington Federal Bank as a depository account. Um this would in fact reduce a lot of our bank fees. We would be able to consolidate a lot of our operations, hopefully get rid of that audit comment. Um and their online platforms are just more user friendly from our experience of uh interviewing and working with the the three different rates. So questions. So I mean it says um you know that what you guys are asking for is just to approve Washington federal but we don't
007have to say anything about having the local branch but we already is an approved account. So we wouldn't need any action on BMO's side. We don't have any current bank accounts with Washington Federal. So the action is to allow us to use them as a banking. Like where would we go if we had to go to Washington Federal or maybe do they have it in mobile or the closest branch is next to the Winkos in Hillsboro. So it's not very far outside of our boundary but for petty cashing certain items I thought having a local branch would be helpful. Okay. And a lot of Yeah. All right. Do I have a motion to approve Washington Federal as an approved banking institution for Forest Grove School District? So move second discussion. All in favor say I.
008I. All right. We'll move on to item number three. Project Clark. Wait, we're still here at the pool. And also I have Mark coming up here just in case there's any questions. He's available to answer. I haven't really seen Mark at the table up here with you, but also Mark. Sit up. Thank you. That way he's here if there is any questions that you might have. Um the first one we have tonight is the Harvey Clark HVAC controls. This is um utilizing a cooperative agreement with Omnia through train with train and the amount is 149,700. Uh it would be using bond funds for the summer 2025 questions. Do I have a motion to approve the purchase agreement with train for the amount of $149,700 utilizing bond funds? So move. Second discussion and all in favor
009say I. I. I. All right. The next one is the Harvey Clark mini splits. It's the second component of the HVAC improvements at Harvey Clark for the summer of 2025. And this is again using a cooperative agreement through train. And um the amount is 223,200. Questions. So, this work is going to go on during the summer, you said. Is this air conditioning? Yeah. Great. They'll be so excited. I was like, I thought it was maybe. Yes. Do I have a motion to approve the purchase agreement with train for the amount of $223,200 utilizing bond funds? So, move. Second. Discussion. All in favor say I. I. All right. Your engagement fix. Next up is the Horse High School irrigation replacement and um this would be for the football practice field, JB soccer and JB baseball fields.
010Uh the work would happen this summer. We've been working with Pacific Sports Turf to design and quote the project. It is using a cooperative agreement through KCBA. The cost is $376,544. It would use bond um bond funds and be done this summer. Is there nowhere irrigation there right now? There is. Um Brad and Mark can probably talk more about the issues out there with the current field and irrigation systems. Go for it. So the So the irrigation is is as old as the building and it has actually had um rocks go through the system and just blow out all a lot of the valves. Um, the valve run through the middle of the football field and the middle of the soccer field, which shouldn't be set up that way, but when they put that in,
011those weren't soccer football fields at that time. So, the idea is to put a new system in, get the valves off to the side, out of the way, the athletes, and um, and put usable system in there. It hasn't been for the last at least 5 years. But when they put in the newer fields like the softball and varsity baseball that has the irrigation system and that's all set up correctly. So we don't have to right. We don't so it's two different systems. We don't have to worry about that. That's already good to go. It's Valley irrigation water. One one feeds the north fields and that's that's a newer system obviously newer system but the one that feeds the high school is is full. Okay. Yeah. All right. Thanks. Yep. All right. Do I have
012a motion to approve the procurement of the irrigation system replacement for the Porsche Grove High School fields with Pacific Sports Turf for $376,524? Second. Discussion. All in favor say I. I. All right. Tom call structure. Okay. This one is a procurement amendment. Uh we had already brought the tomacol play structure uh to the board a few months back. Uh this one is amending it. The original quote didn't have the tile surfaces included. The drawings and all the prints had them in there. Uh but the quote itself didn't have it. So the new contractor amount is $174,618.97. Um and it is still within budget. Okay. It says the quote did not include the title, service, supplies, equipment, and installation. What did the quote included? The vendor had kept the uh chip service in the quote of
013the original one. So he hadn't there was just an error in the original quote. But so the first quote still did have the equipment in the installation. It just didn't have the flooring or the ground cover. It had the equipment and the installation of the equipment was in it, but the tile surface itself and the installation of the tile surface was not. Yeah. The way this was written, it's like Oh, it it says the code did not include the tile service equipment. Oh, so you're talking specifically about the tile service equipment and I think they quoted chips, right? Okay. Yeah, they a chips and there's a pretty big price difference between chips and so the new the new mom is 174,000. Okay. And that's for includes play structure new. So this is for the playground
014that's by east east out by the base field. Okay. So they still are going to do the pickle wall line. So great. Thanks. Do I have a motion to approve the procurement amendment for the Tom McCall play structure replacement equipment with Northwest Playground for $174,618.97? Is that second? Any discussion? Is this the same company that put in the equipment here? Oh, okay. You're on notice. Yeah. Looks like we're good. Yeah. Good. All in favor? All in favor say I. I. I. All right. Thank you. Thank you. And for Fernhill Asphalt. Oh, I saw one more. Yeah. Sorry. I thought it was done. The last one I have is Firm Hill asphalt. Um, this one is through house paving for 6 $68,960. It is for the Firm Hill bus loop for the summer of 2025 using
015bond funds. questions. No, I'll just give Ellen another shout out for making great fun. I'll second grade. Oh, sorry. All right. Do I have a motion to do I have a motion to approve the procurement of Burnhill bus loop asphalt project with hos paving for $68,960? So moved. Second. Discussion. All in favor say I. I I All right. Are you done for real? That is it. Thank you both. Um Neil Armstrong Middle School and Horses High School new course proposals. Director of teaching and learning. Arturo Lumali, director of teaching and learning. I've been practicing. Ryan Burke, assistant principal at Forestro High School. But no, I mean Ryan's not here. It's on the list. But who is here is Juliana Kelly principal? I guess good good evening. Um as you might recall last uh board meeting
016we brought to you some new course recommendations for the middle school and high school. Um Mr. Burke was here presenting on behalf of the middle school. So tonight we're coming back to you for approval of those new courses and uh Juliana is here to answer any questions specific to the middle school. Otherwise um forward Any questions? Right. Do I have a motion to approve the Neil Armstrong Middle School and Force Bro High School new course course is courses as proposed? Second. Any discussion? All in favor say I. I. I. All right. Thank you both. Yes. and we're going to move to first read policy updates with Dr. West. I just want to point out that there are a host of policy updates within your packet. These are first reads um as has been our practice
017for many years. The policy committee which is comprised of vice chair and director Edward have already reviewed these policies and that's why they're being brought forth. Um, if you have any questions about the policies between now and when we bring them back for action, please feel free to reach out to our policy committee. And the first read for the community alternative learning center name change will be brought back at the next board meeting when they conclude the presentation. Okay. All right. There being no further business tonight, the meeting is adjourned at 6:40 p.m. 5:48 and 5:48. 548. 548. Strike that from the record to 648. You're just shocked. We'll replace with 548. Yeah, that's that's like