FGSD School Board Meeting

001okay mark i think you can roll thanks thanks enrique so i'll uh i'll call the february 22 22nd 2021 um uh well it's a regular session but uh the work session will call that to order here at 5 31 p.m and the work session this evening is on the early learning program elena carter district literacy and title 1 coordinator along with members of the children's institute and principals will provide information about early learning in forest grove school district during this work session so with that i will turn it over to elena carter hi everyone it's nice to see you all faces faces i see every day i haven't been here since i think our literacy discussion which feels like a lifetime ago but i think it was actually just in the fall um let me

002switch over here okay so yeah i'm our team is going to be presenting some information tonight on um where we're at with our early learning model um myself we have the children's institute here headed up by interim ceo karen twain and we also have principals who oversee pre-k classrooms in their buildings we're also going to share information tonight um our hopes is that while we are going to present from information to you our hope is that um you'll just interject interrupt uh ask questions uh as we present information but we did leave time at the end so if you also have questions at the end that's fine too but um we're here just to talk together tonight about early learning so let me get into present mode here could i can i interrupt real quick

003hey hey mark did we do introductions uh no i think we wait till the regular meeting for that oh okay there's just a lot of new people here on introductions might be uh but yeah that's fine you don't know everybody brad who's talking no one well we can we can do them now or as the principles i mean i i know you'll know all the principles that when karen and um comes in and introduces her team i think by then we will have introduced everyone kind of slowly but surely will that work yeah that'll work okay cool okay all right so early learning and forest grove here we go all right so um we know that early learning is a priority district and from hearing from superintendent parker um it sounds like that is a

004priority not just from the board level but from our community level and from our district and so we're here today to just kind of have some discussion around what it looks like and where we're hopefully heading towards where we've been um and so the general agenda is that i'm going to give you just some general updates on where we're at currently um with help from principals as far as where we've been because obviously i'm fairly new to this role and so historically speaking we have some principles that can can talk much much more and much in depth to where we have been um and then we will also have children's institute speak to their partnership with us and the work that the buildings the teachers the administrators have done with the children's institute and then

005like i said at the end we can talk more if and when okay so why does early learning matter so we included and i believe that kathy sent this presentation to board members prior to now and so if at your leisure you want to cruise there's a link to i think there's just about three slides um some very um succinct and brief data on why early learning matters um but it's good data and it's good for us just to remind ourselves kind of why we're here um early learning as we know is critically important to kiddos for their social and emotional development not just their cognitive we know that children that participate in early learning education have higher graduation rates and are less at risk for incarceration and probably the most impactful um piece of

006data that drives me when i think about where where should we invest our time and money and what is going to impact children in in the most amazing ways for not just kindergarten or first but lifelong is that we know that brain development most the most critical areas of the brain develop by age five which is prior to kinder so when you think about when kids enter our system traditionally in kindergarten they've already developed the most critical parts of their brain and so why is early learning important i mean i think it speaks for itself all right so just some operational just logistics as far as where our program is at or our model is at in our district currently we have three full day uh classrooms one at cornelius one at eckoshaw and new

007this year fern hill so fern hill is the newest school to bring in a full day pre-k now prior to covid uh we actually had um a full day and a half day at cornelius neco shaw but because of some of the coveted challenges and constraints we've had to dial that back a little bit so um right now this year it's just one full-time full-day classroom in each of the three buildings each classroom serves approximately 15 to 20 students 20 is the cap so we don't go over 20. and the staffing we have at each in each of the classrooms we have one certified uh licensed teacher who all masters in early childhood development and then we also have two instructional aides that support students in each of the classrooms our funding streams we fund

008the majority of the funding comes from our preschool promise grant we actually um out of the state are we our district received the highest um grant award so that has been awesome this year because we've been really able to do some things that we haven't been able to previously but we also have some funds that come from title one migrant and then the children's institute grant and then our partnership with children's institute and the work that they support us with and then on average in a typical year we have after we have filled our classrooms we still have approximately 45 to 50 families that are placed on the waitlist district-wide so we still definitely have a need and a desire from our community to provide early learning okay so we thought instead of me just

009continuing to talk that it would be helpful for some of our principals who've been here throughout the inception of um early learning to speak to some of some of the work so perrla rodriguez she's going to first speak about how has early learning evolved in forest grove over the last eight years since it since it began and then angela gray's from cornelius is going to speak a little bit briefly about what's going well and then what our next steps and then i'm going to speak on behalf of haley martinez since he is with his family this evening so perla do you need me to share screen with you are you good um i'm good okay okay yeah so i'll just yeah get on over okay so i'm perla rodriguez i'm the principal at echo shawn

010we are the first pre-k program in the school district our program little fun fact our very first pre-k students are now in sixth grade at our school and when we first started with them jamie amaya who's one of our amazing rock star teachers i talked her into coming down to pre-k to start the program and she since then has moved all the way up to sixth grade so um our sixth graders that were in pre-k have their exact same pre-k teacher which is a lot of fun um when our program started eight years ago funding was totally migrant it was 100 migrant and so we only served the first group of kids they were migrant students and we had them for like three-fourths of a day they weren't quite with us the whole day then

011at the end of that first year we were so excited about what we were seeing that there was a little bit of title funding that was left over from somewhere or that i found somewhere and we combined it which enabled us to be able to open it up to students that were not just migrant students what we found was going into excuse me the third year me sorry was that we had so many students that wanted to be um in the program that we had to decide should we um limit it to half of the students or should we have two half day programs and so we tried that for one of the years um you know i think over the last eight years we've before getting pre-k promise funding which has been the most

012consistent funding we kind of were making decisions based on who was funding where was the money coming from but also what we were learning along the way and we've always had we still have this this awareness of the need in our community so that also motivates us to make certain decisions around how can we expand this how can we provide this for more students um so over the last eight years um it's it's changed and it's evolved from you know one little cohort of migrant students to students that were just migrant and title to then being able to open it up to kind of first come for serve leaving some slots for migrant students to pre-k promise which also has um like priorities that they would like for us to focus on when we are

013assigning the slots and so as of right now the way uh as elena explained at echo shaw we've had a full day pre-k promise classroom and with title funding we were able to offer a half-day program which actually has has up until this year this year it's only been a full day pre-k but having the full day option and the half day option um has been nice um mostly i mean not mostly but we have a lot of parents that worry that oh i don't know if they're ready for a full day so it's a nice option to say well we have the half day model as well um so some things that are going well and i'll speak specifically to echo shaw in terms of what's going well what are some areas of growth

014and then i'll hand it over to angela to speak to her program and then elena like she said we'll uh cover fern hill so for us at ecko shaw what's going well is that from the very beginning because pre-k is not something that has been required by the state if you will um and because we were the first school to bring it on we had a lot of freedom to create a program that nobody was really telling us you know it has to have this you have to use this curriculum or you need to do this we were able to really just study what what does the research say about quality pre-k experiences for students and letting us you know we allowed ourselves to let the literature dictate what our model would look like in

015public schools um in general across the country it's that's it's really a gift to be able to just anchor decisions in the literature and and what we know about brain development there are so many you know oh there's all these things always kind of coming at us that it feels like we're responding to that it really has felt like the one place the last eight years that decisions are made based on what the research says is good for students at this age and that's been important because you can't make some decisions that way without wanting to start looking at other grade levels saying well you know we're still flexible with pre-k because that's what the kids need developmentally why aren't we making decisions like that for our first graders or second graders so um that

016has really been something that we've all valued is is the reminder that we don't have to create everything from from scratch we can look to what's worked evidence-based practices and we we're implementing that i would say school-wide in other areas because we've gotten a taste for for what we could create at pre-k um our pre-k program is fully part of our school it's not like we have a k-6 school and then there's this little pre-k classroom you know or like the day care classroom it's definitely not it's you know our pre-k students have their lunch time they have their recess blocked um they have their library time and the students as well as the staff view our pre-k students as you know the youngest echo shaw eagles it's not like a side program it truly

017is part of our entire uh learning continuum at echo shop um as far as just some areas for growth uh i think we need to continue to focus on articulation from this bridge from pre-k to you know ideally second third grade while we are giving ourselves permission to make decisions at some of the other grades based on uh what the literature says it still does feel like a little bit of a cliff after pre-k um for a lot of reasons common core state standards are introduced in kinder that's not something that is really driving us in pre-k so you know we do want more alignment so that it feels like a more natural progression of us offering public school to our students in a way that that is seamless and that is driven by the

018same kinds of factors um and then the last thing for us that we're going to continue to work on really is learning of the adults in the system so as you know echo shaw has also um we have our fifth and sixth graders in our dual language program and so we've kind of grown at both ends where we've added early learning and then we've expanded and so we just need to make sure that all of the adults understand what does a typical four-year-old look like sound like behave like and at the same time those preteens in sixth grade what does that look like so we're as a staff going to really tackle that hard once we get back into uh post covid school so i'll hand it over to angela thank you so at cornelius

019this is our fifth year of having a preschool promise classroom and our oldest group is in third grade so it's been really fun to see them develop and i know exactly every single kid if they went through our pre-k or not and so when they don't perform well on a test i think they were in our pre-k they should be doing better than that um but what i'm very proud about is with our pre-k and i would say this is true of all of our pre-ks in the district is that it's hands-on developmentally appropriate learning for our kids and that we get exceptional outcomes out of our pre-ks they go to kindergarten not just ready for kinder they go to kindergarten knowing how to read knowing how to write two sentences independently with a hundred

020percent accuracy knowing their numbers zero through twenty a hundred percent some of them know their number zero through a hundred they know how to write them they know how to read them they know how to represent them they know they don't know how to spell them yet but that's okay they'll get there and they know how to do all of that in two languages which is incredible and what i really love about our pre-k is the family connections so we get to start those family connections earlier than other schools because pre-k parents are just as excited as kinder parents of being part of our school community and getting to know what's happening and being a part of our parent club and getting involved and then as kids get older we all know then you know

021participation kind of uh goes by the wayside because they think oh the school's got it now so we love making those family connections early and i would say what we need to do is we absolutely need additional pre-k classrooms 100 that's my biggest um delta of what we need to work on next because i always have double waitlist for what i have spots for and so you know i've got 74 kinders at my school but i only have 20 pre-k slots so that means you know two-thirds of my kids can't have a pre-k experience just because of the lack of space the last lack of funding for those slots and anyone will tell you i will kick anybody out of any classroom use the cafeteria use the library use whatever classroom space i need they

022can use my office to get another pre-k class in my building don't worry space is not an issue at cornelius and um the other thing that we're working on with the children's institute is our alignment in child development from pre-k to fourth grade so we have there just like echo shaw our pre-k program is fully aligned with all of our systems we do 100 meetings with them they have the same report card schedule parent conference schedule every they come to our staff means everything [Music] i want to show you my own pre-k that i have at home this is elena she'll be in our pre-k next year you want to be in mommy's pre-k okay go um this is why we don't have three-year-olds at school just fyi perla keeps wanting to bring them on

023i said have you met a three-year-old they headbutt you for fun and laugh okay four-year-olds are much better so we want to keep that uh child development going pre-k through fourth grade and then we want to continue authentic parent partnerships so we're starting that with the children's institute that's our aim that's our goal that's what we're working on and so we want to continue having authentic parent partnerships not just parents sit and get and listen to the principal but the parents working with the principal you found some money wow they're for me no way anyway so those authentic parent partnerships are so important and we want to keep working on that and now i'm going to toss it over to elena to talk about fern hill wait can i interrupt real quick angela i have

024a good question um what kind of things do you guys do to help with those authentic relationships oh okay that's a really good question i did not pay you to say that um although elena did find three pennies if you're interested so i'll take it yeah i'll put it in the mail so we have started something new this year i have rebranded my parent club and i call them tacitos like tea time tea time with the principal and so now we're doing all these on zoom of course we started this literally the same week i think it was march 9th that coveted shut down our schools so i was like oh my gosh how do we do this on zoom but what we are doing is we have like a kind of a circle atmosphere

025and so on zoom it's more of a brady bunch atmosphere but everybody gets equal air time and so the parents decide the agenda and then we do some fun little get to know you games at the beginning and then here's the agenda that like some things we've talked about is what's working for you with cdl and what's not working for you with cdl and then they wanted to talk about um fun healthy snacks kids can make themselves and field trips that you can take as a family things like that so they bring the topic and then every single person at the meeting gets time to share their little piece on the topic and i take notes and then i send the notes out to everybody and so everybody gets to learn ideas so it's not

026just let me tell you how to raise your child it's everybody as an expert on their child and what works for them and so we share that information [Music] that's great thank you so much appreciate it okay and so like i mentioned regalia his son's reconciliation is tonight and so um of course he had to be there for that so um but he did share with me some things so he doesn't have the gift of being able to talk about how his program has evolved or you know how it's changed over time because it's his first year and they started in cdl so if you can imagine starting preschoolers in cdl um without having any kind of conceptual you know image in their brain of what school looks like that's pretty that's pretty crazy but

027they have done it and they have done it really well so what's going well he said the attendance rate is going great he said high engagement from parents um parents are really involved during the literacy and the math blocks and now they're actually starting to work towards trying to gradually find ways for preschoolers to be more independent with their work time and so that's a great place to be students are seeing and hearing the learning objectives and they're following the daily routines they're following the daily schedule even if they're doing it from home he said they're seeing academic progress they're seeing academic growth which they're ecstatic about um high engagement from the kids the kids are inquisitive they are moving around they're asking questions they're engaging highly during their time with their teacher um he

028said they seem to feel really safe with their teachers and with the staff with their instructional assistants um advocating reaching out asking questions and rojillo just says a huge thank you to perla angela the children's institute maroa and cecia and elizabeth the preschool teachers because everyone has been really hands-on helping fernhill get their program off the ground this year um with a new teacher a new classroom at fern hill and he just wants to thank everyone for all of their support with that things uh that could um areas for growth or or next steps for the program he said well just in general they're new so um you know over time they hope to look back and reflect and continue to improve uh coaching he said actually next steps uh looking for coaching not only

029for a principal who's leading an early learning program in his building but also for staff instructional coaching for staff in early learning and early learning development um looking next steps for how to increase opportunities for students to direct their own learning so exploration and hands-on play um let's see here and just in general how to introduce pre-k into fern hill so the building has not had a preschool classroom you know in their building and so that is just an added dynamic a really awesome one but just an added dynamic as we start to bring kiddos back what will that look like and just building that community for the first time in a long time that is a next step and they're excited so yeah so those are our three buildings thank you principals for sharing

030i have a question yeah um so is it i guess i heard angela say that you have more need than you have seats is that the case that all three of the schools it is okay and do we have i mean that's been proven every single year mark yeah okay this year is a little different we don't have as many kids in the waitlist just because the parents are like our instructional assistants at home working right next to their kids and it's not child care at all but yes every year we have double the people that want spots that we have spots for okay and do we have i mean i know we're going to talk i think maybe later today we're going to start on facility stuff but are there are we we would

031need do we have enough space for more classrooms angela you said you'd find something no no worries there both pearl and i will find space okay all right and so then so it's space and funding it's not space it's funding that it's just straight funding okay yeah all right and i don't know enough about fern hill's layout as far as pearl hill has extra space they have extra classrooms they're good okay okay yeah and i would just add that ideally we would um grow our pre-k our district pre-k program to the point that all of the schools would be able to offer it because part of i think the the magic of pre-kindergarten is that it really truly is pre-kindergarten they you can tell the first day of school of kindergarten peek into our classrooms

032and you can point out which kids were in the pre-k program the previous year and so there's there's a lot of power i think in eventually all of our schools having a pre-k that then feeds right into our our schools i like to use our pre-k students as an example for our fourth graders i'm like can you please walk in a straight line like our pre-k's pearl i really appreciate you mentioning expanding to all the forest grove school districts because count me in the count joe gale in the in the realm of we'll make room as well we we we would love to expand into our building as well so not to there is a space issue here long term when we start thinking about a district so i know that as we come into

033the reason we're presenting today part of that reason is for the board members to have a full picture of what this pre-k looks like because we will have some long-range facility planning needs and there's been some very interesting things being said at the state level and at the federal level about funding so there's some there's some opportunities here that we need to continue to um to be thinking about so and i'll throw it back to you guys didn't mean to jump in no thank you okay so i'm gonna um try to keep this brief because i definitely want to leave time for children's institute because they're such a big part of our work so i want to leave some time for that and then just continual discussion so just generally speaking the work um that

034the teachers and and the staff and with children's institutes guidance and these are our four priority areas and really i think between perrla and angela they basically have hid all of these um when they spoke about what their classrooms look like right now um the academics and the social emotional learning uh christina meinika student success coach and cassie kinney uh coordinator of behavioral health they've done a lot of work and i believe they've already spoken to the board recently um about the alignment and bringing social emotional learning um into the classrooms and so i know that k4 there was alignment intentional alignment done around pax and then brought it down to pre-k4 so now there's alignment with pax tools so that's that's already there um the academic piece like i think angela did say was

035that we do need to work on the horizontal and the vertical alignment we do need to look at what is what are what are we doing in each of our pre-k classrooms district-wide and align ourselves horizontally that way and then vertically look at okay what are we doing in pre-k how does that build into kinder and it's not just about kinder readiness right it's like so much more than that which both of the principals spoke to it's about preparing kiddos so that they're ready to go on to kinder first second third so we need that we need it to build we need to spiral and so that work still needs to be done we know that's a priority dual language that's already um implemented and being practiced the gomez and gomez model is um already

036in the preschool classrooms and we see that in all the buildings family engagement like angela spoke of already is really really important and buildings are already setting objectives and goals around family engagement but we also know and we've seen um the data that as kids get older family engagement does decline and at no fault of the parents it's about us looking at how are we making our buildings it's not just a matter of welcoming but actually accessible how do we make how do we make our buildings accessible to families um and so we're really having some conversation around that and what we what more we can do to make that happen for families and build that partnership and then lastly but certainly not least is the diversity equity and inclusion um equity is a work

037that when i stepped into this role was already well on its way with building leaders with district leaders with teachers with the freiburg team looking at equity how can we have conversations um around identity safety for students the critical need for that for uh conversations about race and just our own our students feeling safe and embracing and talking about their culture and their background and where they came from and and so that is work that's continuing and it can't be compartmentalized it really is important that this work is literally embedded in everything we say and do throughout the day in the classroom and so that is a priority area that we are working on but we still we still have a ways to go with that so just in general so um we know that

038um like angeline perla again already said that we know that we're really doing a great job in our pre-k classrooms of providing meaningful rich relevant learning experiences for our kids so we're already moving that way but just in general just to continue to reiterate the fact that we really are trying and this is a lot of the work that hopefully you'll hear from the children's institute that we're doing with them is this idea of moving from a more traditional approach of learning um which on the left when you look at the left we see this more traditional teacher leader um teacher all-knowing teacher is the expert teacher kind of drives the learning and really moving towards what we already have in in improving the environment too kids and teachers are working alongside each other they're

039collaborative they're communicating they're problem-solving and they're using all those social skills that we know are not just important for kindergarten but when you go out and talk to businesses right now and they say what do you want your graduates to leave with they don't talk about wanting them to have um you know geographical memory of the you know of the continents they want to know can they communicate can they collaborate and you know can they critically think can they problem-solve and innovate beyond what's given to them and told to them so this is the evolution that we're trying to see starting in our pre-k and working towards again another idea again this is not this is not the only two by any means but just another idea of this idea that we want to move

040from giving kids all the answers we want to move from um tasks where the answers are predetermined um that there's only one answer that there's that there's also a predetermined path in which kids use to get to the answer we really want to evolve to this idea that kids can think outside the box they can find multiple ways to solve problems and we encourage that by also asking them to tap into their selves so the more we can create identity safety and going back to one of our priority areas and the more we can create this this this sense of safety in the classroom the more they can tap into their background knowledge um their ideas um what kind of information they bring from from their lives to their learning and then they actually make

041really amazing relevant authentic connections in their learning so we really are trying to move um towards that and it's there and but we can still do more um and that is actually a great segue to our work with children's institute because that's exactly the kind of stuff that we talk about with them so karen twain is the interim ceo and i think she's going to introduce her team i am if we can go to the next slide that'd be great perfect there they are so uh first of all superintendent parker and school board thank you so much for having us tonight we've been excited to get in front of you and talk about the great work that's going on in forest grove i'm going to quickly introduce our team um starting with marina merrill subin

042oh ashley walker yoni castilla flores tony uh yoha laura labar and erin lowletch and um if we had more time we'd tell you about our favorite snacks and do some other icebreakers but for tonight i just want you to know that this is a a good group of people and the reason i want to introduce everybody on the team you can see their roles is that our work with forest grove is a team effort at different meetings you'll see different people or at different times people taking the lead and so all of these people interface with your school district thanks angela for the snack shout out in any case uh we love working with you your team and our team together it is true that we provide a chunk of change some money to the

043school district to do this work but um in some ways that's the least important part the important part is though is the work that we're doing and um in my last professional adventure i was the assistant superintendent out in tiger tualton i um supervised principals and i just want to tell you how special your principles are um working with perla and angela and rogelio and last year we had mariella really helping us and any professional development we do with all your principals in your district my bar is very high and these folks have hit it and exceeded it so um we're we like um the the brain trust and the thought partnering that goes on between us i would say the same of your teachers as well and we really do work as a team

044on the approaches to early learning and what we do um you know i wanted to mention that yeah we've done some professional development or worked through some other ways to think about social emotional learning family engagement equity anti-bias all those things we also is the first time i met rogelio actually um through our connection at nike we were able to get quite a few things donated uh to the school district and save you some money there as well and uh your your principals and teachers were like kids in a candy shop and just grabbing stuff and throwing it into a truck to take uh over to forest grove so anyway it's been a really lovely relationship and we've had a lot of fun so if we can go to the next slide um so you

045know the name of our grant is early school success and um these four pillars are really what we're about you know the purpose is to provide school districts and we also work with beaverton school district with the tools they need to offer for developmentally appropriate aligned instruction and this is for children not only in preschool but up through fifth grade so really um you know we've we've made the effort to make sure that all your teachers in elementary school and all your administrators know that they're all early educators uh it's not just pre-k um and we do that um through these four blocks that you see right here go ahead to the next one so we just want to give you a quick timeline you know we started um in august 2019 we were eager

046and and thrilled to be um setting the tables really of who was going to be involved with this work and building our relationships and then by october we formed the school teams um and we started to do the work and then in january we worked through improvement science and human centered design and i know many of you are familiar with those processes and really thought about how do we work with your school where we're co-creating it's not just us stepping in and offering our expertise but how do we build things together and um and we did and then um we made some really great progress and we were about to do some plan do study action cycles pdsas in february and uh we got things kicked up and uh the pandemic hit and so as

047you know uh really the rest is history in terms of we had to pivot um we were meeting you know we're coming out to forest grove we were in person we were meeting with families and schools and doing a lot of work and it worried ci we thought oh my goodness you know how's this going to go and in fact the relationship has continued to build and we've continued to do the work and we pivoted in whatever way we have need needed to and you know helped with cdl helped with a whole variety of things that weren't necessarily our intention of course to begin with but all in the name of alignment and making sure that we're good partners with the school district and vice versa so um we continue to do the work uh

048regardless of the fact that um we're not in person but we hope to be soon all right next so this this uh partnership is important and um i'm i'll give you a little bit of context um really around oregon and then focus on forest grove and that is that you can see both in oregon and even nationally early learning is a big deal it's a focus because people have come to realize that through the research and the data that they reviewed that if we can start early it makes a difference elena talked about brain research when kids brains are developing all of that but you know there's little things like i was thrilled to hear that um rogelio's attendance is really good because there's uh research to show that in pre-k and k if those

049kids are attending that's what it looks like for them in high school and when they don't it's really hard to change that pattern so um to start early with families and kids in that way is uh it's super important um people are making this investment now and it's receiving a lot of attention as you know forest grove received a good deal of preschool promise money and actually for school district they had the most in the state it's you all are a high recipient of some funds that a lot of districts did not receive um i know that you have a bond coming up and that is important um again it's something i worked through it when i was in the school district before and in order to do that you know there's a need you

050have talked a lot about expansion but i think with this expansion uh you know you need some vision and you need to have the why behind that as as to do it and so we're here to help you in whatever way we can with that i'm sure that many of you read um that multnomah county got preschool for all uh in the last election and interestingly enough it didn't just pass it passed overwhelmingly um we see this coming to other counties including um washington county and um so this is really you know it's it's coming whether we like it or not you know it's really it's going to be in front of you before you know it and what i think is really great is that forest grove has the opportunity to be a leader

051in this area and um and you know sort of get ahead of all this um so i'm i'm hoping again with our help and with this partnership as we talk about alignment and expansion and you know all the words that go with it that ultimately we're really clear about why we're doing it and um how it's going to help your school district and of course your children and families in forest grove and we already see proof of that in working with your schools okay so we're at the question and answer phase we were really interested in coming tonight to make it more of a dialogue but it's hard to have the dialogue without doing the powerpoint and all the um stuff around here can i sharing is that okay yes yeah okay yeah we don't

052need anymore but um we would really welcome the conversation both either questions or or thoughts you're having both for your school district and for children's institute um as we do our work this is a multi-year grant so we'll continue to work with your school district yeah thanks thanks karen for coming to present and all the principals i i think this is exciting stuff and i can't wait till we have pre-k in all our elementary schools and i think you're right that it's good to know now so that when we're thinking about long-range planning and facilities you know we we know that we're going to have to plan for that space yeah i think you'll have to plan for it and one of the things um uh we started with a program called early works which

053is um down in yonkola and then also earl boyles and david douglas and that's what ess early school success was built off of at that time don grotting was the superintendent out in david douglas and of course now he's in beaverton and when i was in tiger twalton one of the things um dawn said to me is you know never uh build another elementary school without pre-k classrooms in it one you know think about the future and two um for them in david douglas uh one of their big learnings and findings was that by talking about early learning that sold their bond so that was a great selling point for their community and they involved their community they had parents going door-to-door i mean it was really fantastic because the community cared so much about

054it so um as you think about going forward with your bond it's something to consider yeah that's great thanks thanks for that tip anything else again i'd just like to thank all of uh all of our folks um our principals but specifically the children's institute this idea of how we begin to connect pre-k to an already established curriculum of k k-5 k-6 i just think it's been a great partnership for us to begin to explore and expand in this area so again i'd like to thank them and our principals who are out there doing this work every day and gratitude back to all of you thank you so much thank you thanks guys all right we know you have a big night ahead um so good luck and uh i'll be thinking of you while

055i'm watching the blazer game okay good thank you karen you're not staying no i i i've done that i've been there good luck thanks thank you guys for presenting and coming tonight that's great of course anytime thank you thank you okay um i think i think that's the uh unless there any other questions or comments i think that's that'll close the work session um and we'll we'll go ahead and close the work session it looks like it's uh 6 17 p.m and uh we'll reconvene at uh 6 30 for the regular school board so enrique this is going to stay live though correct and we're just going to put a screen up and then we'll restart at 6 30. that is correct you can mute your microphone and we'll put a little note up that

056will reconvene okay thank you [Music] so [Music] so [Music] do [Music] so [Music] so [Music] so [Music] so me [Music] um [Music] um [Music] is uh i think if we're at 6 30 right now there's if we have val i think we can get started okay i'm here we go okay get started the february 22nd 2021 forest grove school district board of directors meeting is called to order at 6 30 p.m roll call of board members present mark everett present brad befero mayor mal ingram i am here as well and uh kate grandusky and norse rodriguez are both absent this evening just due to illness so i'm not with us this evening miley vernon here okay thanks miley the school board will hear public comment for unscheduled public appearance received through the designated email address

057which is public comments at fgsd.k12.or.gov and is on the district website comments will be read by district staff at the appropriate time on the agenda and will be limited to three minutes [Music] this time when you join me in the in the flag i salute allegiance to the flag of the united states of america and to the republic for which it stands one nation under god indivisible with liberty and justice for all um we could do a introduction of uh staff and audience that are in attendance this evening at this time john o'neill assistant superintendent kevin marie director of human resources right now technology department eileen klug business david warner communications can share student services lacey pickerel nutrition services mark hughes manager of facilities and first-time user of this tablet doing his tune well welcome

058okay thank you everybody that's everybody um can i uh move on to the approval of tonight's agenda um is there a motion to prove tonight's agenda i move that we approve tonight's agenda as written and i will second it okay um call for a vote i'm a yes brad yes and val yes okay that passes motion passes thanks uh next up is our student excuse me student representative report um miley it's uh yeah go ahead if you have a report okay today is longer than usual because i'm actually going to be doing asb and then renaissance today and hopefully in the future too so i'll start with renaissance right now um their rallies committee is working with the community community community committee to build virtual scavenger hunts in fourth grade and cornelius and then the

059goal is for them to host it in the event in march their student recognition is working on identifying and recognizing students who normally don't get it um they're doing virtual shout outs throughout their instagram page and working on selecting renaissance student of the month which are with the help of staff and teachers and then staff recognition um that group is similar to the student recognition or group but they're focusing on their staff right now and then right now they're actually writing letters to the staff and are going to mail it to them on their intercultural group um it's a new one this year um they're gonna help connect with incoming latinx students and welcome them into our school they're building postcards to send home to these students they're also working with some of our some

060of our eld teachers and supporting their students also or finally for them their community committee that's working with the community members and businesses right now they're writing postcards to show their appreciation to businesses and then they're also helping the rallies committee plan their scavenger hunt so that's for renaissance and then for asb right now athletics um we decided to split into two groups but we'll still be under athletics so the athletics and then esports so for esports right now we're creating team names and getting in contact with team members athletics is working on their budget and getting prepared for the start of the sports season class competition they just sent out well what i can see is their staff trivia today which is a bunch of questions on a lot of teachers and it's on

061their instagram page and they might be sending it out but i'm not positive on that and then right now they're working on their class competition number two um clubs and connections right now they are we're working to get bike crew i think set up again and it'll work on and see if there might be a freshman orientation or how that's gonna go they're also just supporting unified and making sure that everyone feels included and connected and then they're just planning on stuff in the future and then for our legal team um they're working on evaluating the bylaws and organizing student council outreach um they're getting to know each other which i think is good but and then they're also doing some mental health videos and are working with the community cupboard and oh and getting

062resources out to people and then for our productions are working on their budget right now and then they're working on videos like are the how-to videos and the one they're working on now and editing is the how-to for budgeting which will help in the future um then for publicity and recognition they just did the senior hall of fame and i'm not sure if they're still working on it or i think it might i'm pretty sure it's done but i'm not sure and then for and then they're doing instagram shout outs and then for social media they're posting engaging questions on their story and i just saw those today which they did one like should pineapple be on pizza so that's an example one of the questions they did and then um they're also updated they're

063going to be updating things on the force grove school board pit or i'm not sure it's the school board page or if it's our high school page but just about what we're doing i think in general and then spirit and rewards they're sending good jobs out to students or they're going to be sending good jobs out to students at the end of the year so it'll be like postcards um they're planning on spirit weeks and i heard them talking about a oh my gosh st patrick's day um one in march they're thinking of and then also they're doing teacher recognitions next month and that's it thanks smiley it's so great to hear all the exciting things you guys have going on okay that was outstanding that was a good report thank you good job that

064was a great job miley there's just a ton of things going on nice job keeping that all straight so thank you um okay we'll move on um we've got correspondence and celebrations calendar notes recognition and uh well just the superintendent report so i'll turn it over to you mr parker thank you chair everett um i'm going to spend a lot of the time in the presentation later talking more about what i'd probably normally do in these superintendent comments but so i'll save some of that for later but there's a couple things i did want to mention meal services expanded for forest grove forest grove families nutrition services recently completed a survey of families that are receiving meals most families are struggling to come and pick up the meals each day monday through friday so the

065forest grove school district has started a seven day meal kit for families that are unable to attend the daily meal pickup this began the week of february 15th and similar to the meal boxes that we were providing over the winter break families will have to fill out an online survey in advance each week and we'll be able to pick up their meal box at any of the four walk-up sites forest grove high school just gail elementary school harvey clark elementary school and echo shaw elementary school we're currently offering about meal kits per week daily curbside and bus locations are also still available i think it's great option for some of our families who are struggling to come in and pick up the meals each each day so thank you very much to sodexo and the

066crew kind of getting that organized then the second thing i want to just mention is with the move to online learning meetings school board meetings during the pandemic there isn't as much face to face it's uh communication is harder and we've been looking i i mean even as we negotiate these zoom board meetings hang on one sec i think my hang on one sec i just gotta re-log in [Music] i'll just there we go give me one second here sorry okay there we go um we're we're looking at some new software in the near future to um provide a better way for um our teachers our administrators our community to be able to express their opinions about things going on in the district and for folks to be able to rate and to be able

067to provide this information there's um we'll be pushing something out i think this friday to the community to kind of start this process so just wanted to highlight that that's coming and we're hopeful that it's going to provide a better way for more people to provide their opinions about how things are going and with that i'm going to turn it over to you and get us started on our we've got quite a few public comments tonight and get us going on the rest of this okay thank you so next is the unscheduled public appearance the board appreciates community members sharing information during public comments public comments should be submitted through the designated email address and will be read by district staff public comments will be limited to three minutes as is a process and protocol

068during in-person board meetings public criticism or complaints about school district personnel is not allowed at this time are there any comments that have been received yes we have uh several um kathy bonsen and myself will take turns reading them kathy do you want to start sure so the first one is from nicole christopherson who's a first grade teacher at joseph gale is the district planning to send out a video modeling how this will look for students what will the day look like for them i know other districts have sent out videos and i think this is helpful for parents and students to make an educated decision on what's right for their family okay number two is from john hegenfeld he says for context i'm a lifelong democrat long-term college level educator and lifetime supporter of

069public education i am also the parent of two harvey clark students in his milwaukee town hall president biden has established a goal of k-8 education in person five days a week as soon as cases case rates permit while i am sure superintendent parker has provided you the following information at some point it bears repeating duke university 100 000 person study showing effectively zero rate of student to teacher transmission at in-person settings the national federation of teachers president stating on monday this past week quote teacher vaccination is not a gate to in-person school opening close quote superintendent parker has had over a year to plan school reopenings when metrics support in-person learning the recommendation for the past two weeks has supported hybrid instruction today public health forecasts indicate washington county will fall below 100 cases per

070100 000 by the end of march possibly sooner the school board should be demanding an answer to the following questions noting that completing vaccination is not viewed as a requirement by national teachers union the cdc or state policy recommendations what barriers exist to accelerating in-person k-8 to early march what plans exist to open k-8 five days a week in a majority in-person model when the state and cdc recommendation returns to in-person instructional format this spring while preserving the cdl options for families that require it in harvey clark 60 of parents in the recent survey are seeking in-person education parents and teachers know that cdl is no longer being successful for a wide range of students the teachers my family has talked to want to get back in class as soon as the school board lets

071them the consequence of not re-entering in person will cause families to leave the district and leave the school system and this will have an adverse impact on the local economy that will be quite serious the state has done the right thing and accelerated teachers vaccination schedule you must step up your responsibilities to the families and the community by accelerating in-person instruction option for our children the next one is from alden snow will we be able to keep our kids out of school until they are vaccinated if our kids didn't end up going into school without being vaccinated how could people at the school who are caught with their noses out of their masks be held accountable for potentially spent spreading the infection whether or not they are vaccinated and would the testing and contact tracing

072protocols for this look like and how would the quarantine be when they are our infections online summer school should be planned for this year to help kids make up for any online transition losses and to keep our kids out of summer camps if this isn't a year to try mass year-round schooling while we wait for kids vaccinations that's it okay next is from amy patton it says our child experienced an instance where his online class was shown pornography to the entire class minor children were export exposed to pornography in an fgsd school environment it is becoming apparent that safety at fgsd only means being safe from covid19 when does this become a situation where the online school environment at fgsd is more harmful to students mental and emotional health than the pandemic are you considering

073all factors there's one making decisions that's the end of that one oh before we move on there why don't we um enrique if you could just kind of brief us on where that is at yeah just to provide a little more information on that that the high school administration and the technology department were investigating the incident to help identify the individual responsible and high schools is also communicating and working with the parents and students in that impacted class the current district default and recommended settings meeting settings are to only allow fgsd user accounts to access meetings but we're reviewing our settings and staff guidance on the meetings to help prevent incidents like this in the future so we're working with the high school to make sure that you know we do everything we can to

074prevent something like this from happening again thank you okay the next one is from aaron stein good day based on my understanding in class days instruction will only be around three hours after a year away from the classroom why would the school not want to maximize in-person instruction time even if it requires two sets of teachers a cdl instructor and an in-person instructor i think resources could be best managed with full day at school as a parent who has a student on an iep additional time in person for reading and speech would be helpful additionally is the district considering extending the school year to year round school many states have students in class all year this seems to be the perfect time to revamp learning in a way that benefits all students long term hey

075kathy did you get did you say the name aaron stein thanks okay next is from sam dixon hello i am wondering where we stand on returning kids to class as far as the teachers unions are concerned do you anticipate any issues getting teachers to return to the classroom also what data are they using to make the case that the classrooms are not safe they continuously refer to ventilation systems has anyone even tested these systems to see if they are actually an issue or this just hypothetical based on schools all over the country that have been running since september we have clearly seen that the classrooms are safe lately it seems the only updates we receive are regarding new meetings and new levels of decisions that need to take place why are we not simply opening

076the schools to those families that are willing to send their kids while allowing those that do not think it is safe to continue with cdl thank you okay this one's from john colgan who is a teacher at nams seeing these decisions being made through zoom does not inspire confidence since we need staff students and parents to know that they can safely return for lippy and more in the coming weeks and months my question is what is the school board and the district administration planning to do to show us that this is safe to return to the buildings within the appropriate health and safety guidelines will you be present at school buildings will we see you in the classroom okay the next one um this is from christy and kevin kotke dear forest growth school board

077members thank you for all of the time and energy you put into working together to make the best decisions you can for numerous students and families in fgsd it is a job that no one can truly appreciate until they have been there done that however as teachers and parents ourselves we have some understanding of the behind the scenes work discussions research collaboration and many times challenging decisions that have to be made while navigating through this pandemic there is there are no right answers there are best answers at the time with the information we have when someone seems sure that this is the way to do things i think it is healthy for a leader to not only question that but to take into account all of the things we do know that others may not

078see anecdotal stories have a tendency to become facts and that's coupled with emotions running high making all the steps ahead even more challenging many decisions may seem right at the time and wrong the next day as community members we are hoping we all can realize that the best decisions are being made with the current information and that each district is unique in its needs and circumstances we may not always agree with the decisions of the district and the board but we do want to voice our appreciation for your your comprehensive analysis of district issues especially something as large as a return to school during a pandemic what we can say is what we have appreciated about the district's leadership during this chaotic time number one consistent clear real talk communication from dave parker in his

079letter to parents this is not a time to wordsmith it out and spin things dave has been great about telling it like it is acknowledging this is hard and stressful on all of us and letting us know how the next decision will be made he has been great about projecting that we got this and that's what you want to know during the time of chaos the district's ability to be as careful as possible and being perhaps a little more vigilant about keeping kids and staff safe safety as a priority while other districts may have given it to given into pressure to return to some activities earlier what students may have gained from that in our opinion would not have outweighed the risk to the overall community we appreciate the level of caution and care taken

080to be very intentional about keeping kids safe as long as possible of course it is not just about the kids it is about the impact to the community the decision to hold off on some extracurricular activities has most likely saved lives and helped our health care system be able to manage care effectively number three the amazing caring communication from teaching staff henry attends oak grove never once have i wondered what is happening or what the next steps are not once have i felt my voice was not being heard and i was always clear on where and who i could call with questions if i had them when i talk with parents and friends many of whom are teachers and parents themselves there is no question that many in our community want to return to school

081many of the people who really want to go back to school may not understand the logistics of what will look what of what that will look or feel like in the classroom they also will not understand the level of stress it will place on teachers who will be asked to bear the brunt of all the new work that must be done while at the same time now having to keep students and themselves safe our wish would be that if school does resume that the needs and suggestions of teaching staff are regularly sought weekly and that the school board is willing to flex to make sure that the staff is prioritized do they have the supplies they need are they feeling 100 percent supported in the classroom is the work effort money and time that will

082go into the transition equal to the benefit felt by students who may only be attending a few days a week i am confident in the leadership of this district and i am in full support of what the board decides to do when hard decisions are made our family will resp support the process that has been in place while understanding you are only doing your best every day to help us all through this thank you again for all that you do for our kids and our community sincerely christie and kevin cotkey proud mom and dad of henry kocky oak grove academy student so mark i i want to take just a moment and thank everyone who sent in public comments for regard we have one more dave oh got one more sorry it's from sarah holt

083she's a social studies teacher at neil armstrong if forest grove school district opens for in-person learning this school year which model is being proposed for instruction the concurrent model students learning virtually and in person from the same instructor or two separate groups of remote learners educators and in-person cohorts and educators will different options be offered at elementary schools and secondary schools that's it perfect um just wanted to thank everybody for sending in their comments there's many different points of view here that we're negotiating i think we're going to answer some of those questions we will take down the questions that were asked here if we don't propose a an answer in what we're going to present tonight then we'll reach back out to those folks and answer that i can also follow up with you

084board on what some of those answers are too but mostly i just wanted to thank folks for getting involved and this is there's a lot of tough decisions out in front of us so board i don't know if you have some comments that you want to make so i i have the same along the same lines i i do i do appreciate the comments i was i was jotting down trying to summarize each of the comments that we got this evening so i can have them sort of in front of me um to reflect on and and i i do appreciate the comments um we've got we've got folks wanting to go back to in person we've got folks folks that are a little a little nervous about that and um so we appreciate those

085comments all of them so thank you very much anybody else okay thanks we'll uh we'll move on to the consent agenda the next item on the uh tonight's agenda the consent agenda is made up of routine non-controversial items to be voted on under one motion are there any items within the consent agenda items a board member or the superintendent wishes to discuss separately hearing i'll move that we approve the consent agenda as presented second okay moved in second and so [Music] i'll call for the vote i'm a yes um val yes and brad yes okay that motion passes thank you uh the next uh item on the agenda is presentations one presentation this evening that's our support services update and this is uh well i think i'll turn it over to eileen and uh and

086mark so i don't know who's speaking first so thank you mr chair i'll go ahead and start and then i'll kick it off to mark and everybody else tonight we have our annual support services report to present to the board the district works closely with all of our contracted partners to provide everything from our facilities management custodial grounds nutrition services and our transportation services overall all of these things make up just under 13 of the district's annual budget contracting these services have been able to provide the district with that additional layer of expertise and resources for these essential services for our district we appreciate their hard work and all of our partnerships that we have with each one of these tonight we won't go through the whole report in detail um the report is in

087the board packet for your information um however we do have representatives from sodexo facilities nutrition services and mid-columbia bus that will each take a brief moment to provide you with an update or some highlights of this last year feel free to ask them any questions as we go through and go ahead and start with mark okay thank you so on behalf of sodexo schools i would like to thank the board for uh allowing sodexo to manage the custodial the grounds the maintenance and as well as the food service uh billy goldsmith he made a choice to hire me into this position last year and as he moved up district manager and i've worked with him as a contractor for like the last seven years or five to seven years uh putting up perhaps like the

088pre-k playgrounds and the covers over them and then yeah the prior school year watching the portable roll into a cornelius about two weeks before school started and having to put both of those together and get them ready for school in that amount of time uh billy is an amazing person to work for as uh as a manager he couldn't i couldn't ask for anything anybody better uh i had a pleasure working with terry thetford before that as a contractor on a couple of jobs and i can just say with these two gentlemen to pull from not to mention all the other managers that sodexo has that i'm in regular communication with i can assure you that we do our best to keep the district in good hands with the pandemic a lot of people were

089sick you know are not sick well that too but they couldn't work and the complete opposite was true for our custodial staff um in that presentation that you've got you'll see uh where we did a lot of painting a lot of wall repairs uh that just you just don't have time for on a regular basis uh regular school year so if there was an upside to it the district got a lot of attention and still uh in fact to this day we're still painting other you know in other buildings and and making things look wonderful so when the kids do come back they can tear it up again but you know it'll look good for a while um some of the some of the major things we did was see the uh tom tom mccall

090east the old barrel roof gym did a seismic upgrade to that this last year uh that's been completed um and through some funding of sb1149 one day eileen pulls me into the office says i got sp 1149 money spend it so so i had the uh i had to figure out what i could do with it and there's four schools in the pg district the restaurant forest grove power but those four schools got all new lighting at no cost to the district all new led lights we also put in a new football field at the stadium new turf that was a pretty pretty hefty job along with a few other you know several other projects that could go on all night you know i'm sure you want to get beyond me anyways uh i i

091really enjoy working here i just want you to know that i enjoy having sodexo behind me i've never really had that kind of support before and uh i'm i'm looking forward to you know working with the uh you know all the administrators to make sure their buildings are safe you know we've done a lot of repairs to the hvac systems this last year while the kids were gone we had a few places where ventilation was not as well as they'd like and now we i'm glad to say that everything's really running as best it can and we're really happy for that um i just want to thank you know randy edmundson he's takes care of the custodial and without him i i wouldn't know what to do i'm really happy that that he's as good

092a communicator as he is he takes good care of those guys and girls and you know make sure that the school district gets the best that that they deserve as well uh but eileen i gotta thank you the most because you really helped me keep focused on what the district needs and i appreciate that so unless there's any questions i'll just give this up to lacey and she can tell you all about foods i was i muted the whole time i was just giving them a chance to ask you anything mark thank you so much hold it mark did you say something no no i wouldn't i didn't hear a thing all right lacey thank you awesome thanks mark um i just wanted to say thanks for the opportunity to address you guys today um

093even though we all can't be together in the same room as usual um i tried to keep our the presentation um par for the course for you so i'm actually going to share my screen if i can here for you i just have two slides to show you today um can everybody see what i'm sharing right now yes we can got it no thank you guys um so i just want to walk you through what food service has been up to over the last year um typically i would compare last year's meal counts to the previous year but um in light of the kovid 19 pandemic i thought it would be a fun positive to focus on how many meals we have provided at zero cost so since march uh 16th when we left school

094we have served 122 000 34 breakfasts 123 778 lunches and 46 111 dinners all at zero cost for anybody in the community um it's been some of the most challenging work we've done but also by far the most rewarding projects that we've ever worked on as a whole department so i'm really grateful for the opportunity to feed those meals for free um we are operating under what's called the summer food service usda waivers right now so um that's what allows us to serve all the meals for free but it also means that it's not just for district kiddos it's for anybody in the community 18 and under so um it's really expanded the folks we can serve meals to um which feels really good before we knew what uh the 2021 school year would hold

095for us over summertime um we typically evaluate um what cep looks like for the coming years so right before we started the school year in september um we were notified that we were awarded actually um echo shaw to join the ranks of joseph gail fernhill and cornelius um in cep that ends up kind of being a moot point this year because everybody's eating for free but it's very exciting for the coming years when presumably will return to a regular uh model and the waivers will expire june 30th and that means returning to a regular feeding model where um kids need to apply for free or reduced meals or have money in their account or go to a cep school where all meals are free and echo shock qualified so now when we do go back

096to regular school we have an entire other building that will get to serve meals for no cost and those families don't have to reapply with free and reduced applications every year so we're really excited about that and proud of that accomplishment um even though it feels kind of like some delayed gratification because we don't get to use it yet um everybody's getting to eat for free instead right now so um we're really excited for that to come back at the next school year um other highlights were um that we have received about 12 000 in equipment grants uh that was applied for just in a variety of different grants we just kind of went out for whatever we could and that helped us purchase some of the materials we'll need to go into hybrid meal

097service and also has furnished our kitchens with what we need to serve in this changing meal service models so that we have the proper safety equipment and extra carts and everything that we might need to execute those plans so um another highlight of the program that's typically more than we would get in grants for equipment uh in a given year so it was pretty exciting and then um as superintendent parker mentioned at the beginning of um the board meeting tonight i just kind of wanted to touch on our evolving meal service what started at as just curbside uh grab and go at a few schools has turned into um a bus route uh seven day meal kits where folks can order um it's kind of like grocery shopping they get um essentially a pack out

098of meals that um some of them are assembled and some of them are not so that they have longevity and families can use those food items in their own kitchen and cooking um that has developed we started that last week and it's going extremely well on the feedback we've gotten is really positive and every week we have more and more family signing up so um very exciting now of course we're working on providing meals to all of the kids who are currently in the buildings for lippy plants and then working on hybrid planning as well so we have many different forms of meal service going on concurrently and it feels really good to make sure that everybody in the community and in the district has some sort of access to these meals by whatever means

099works for them best things we're looking forward to just working on our hybrid meal service plans as the district works on their plans ours change and grow with them so um we have tentative plans for what that looks like and of course we'll continue to adjust those as needed um i would say a challenge for us this year is community outreach um as much information as we can post on the district website and are grateful for all of the wonderful communication that superintendent parker puts in his um friday messages for us there's always still families who seem to not um have all the information they need from us um so some misconceptions that are out there are that the meals are only for kids who are on free or reduced lunch um and that isn't

100true the meals are for everybody who the 18 young 18 and under in the community um and then of course getting the words out about cep and making sure that they know um and echo shaw that that program will be in effect for them next school year so just working on our community outreach as far as that's concerned and then um new this year for us also is the fresh fruit and vegetable program uh we applied for that through department of education and were awarded forty five thousand two hundred and fifty dollars to um work with the buildings on promoting fruit and vegetable education and also providing um more fresh fruits and vegetables than they would typically have access to in the cafeteria so when we do return into the buildings that'll be something new

101and exciting for us to introduce everybody to as well that's uh that's kind of what our year looked like but i'd be happy to answer any questions you guys might have and again appreciate the opportunity to get to share all this work with you um i wanted to share just a quick fun couple pic oops couple pictures with you guys of our meal kits um that's our admin amanda dressed up as liftoff running from school to school and greeting all the kids at summer food service program and then serving meals off the the buses so some fun stuff for you guys all right well no questions um we can go ahead and turn it over to all midco thanks lacey um boyd this year has been a year like no weather you know uh back

102on march 13th we didn't think this was going to go 11 weeks let alone 11 months and so transportation in a lot of ways has been kind of on in a in a hypersleep waiting and waiting and waiting for for the next event or change that we could get back to transporting the kids you know 31 years ago i started driving a school bus while i was attending college college and it was a great great fit to uh to to attend class and get get some work in and ultimately uh when you take the athletic teams you could get paid while you were doing your studies it was a great deal but one of the best parts of being a school bus driver was getting to know the kids uh and then it was really

103fun to be noticed when you're in the grocery store and from across the store you hear hey that's my bus driver that's my bus driver mom that's my bus driver and uh and and you get to know the kids and they they count on the fact that you're there that's what our drivers are missing today is those interactions and and they are looking forward to getting to see their kids because most bus drivers consider the kids on their buses their kids so they've missed those interactions and i'm confident that when they do return they'll be surprised at how much those kids have changed because it's been 11 months or more by the time they're actually going to see them again so during this time our forest growth team has remained strong we have had some

104team members that have chosen to move on for various reasons some due to health concerns some due to that it just hastened in some retirement but the nucleus of our driver group remains intact and strong that's due largely to uh to efforts of melissa and mary who keep in contact they listen to their team they share information as it comes out from from the district and from the state to make sure that the people are informed and understand what's coming the biggest part of that success is because of the connection they feel to midco and the forest grove school district they are very aware of the school board's support and concern about them and and their future and how they're doing and so we are very grateful for that partnership and that communication from the

105school board to to show that support for them the challenge that we are uh have faced for years in transportation is having qualified and caring drivers the school bus industry experienced me that even more so now with the effects of the pandemic there's some concern that that will grow the pool of available drivers they may become even smaller as as people choose not to uh to stay in the workforce or they choose because they feel like it's still too risky to uh to enter back into that our our goal is and our effort is to help keep them informed to make them aware of the great benefits of being a bus driver i'm involved with the kids um and we know that once they get a chance to get out and and be around the

106kids that they will fall in love with it and they'll find that that the that's very fulfilling and and the benefits far outweigh any risk that they might feel as you know limited in-person instruction it moves forward rapidly we are experiencing a great deal of change as parents decide to to send their kids or to keep their kids home um the programs change um our team has probably done more routing and rerouting this year than we've done in the last five years combined as as we build routes and then they change and there's a trickle down every time one student changes that changes the times for the other 10 kids or 12 kids on that route so it's a huge challenge to keep up with those constant changes and keeping the parents informed as the

107the pickup times for their kiddos the great news about the lippy program is because there's such a few number of kids on the bus our student referrals are way down right but student behavior is is just really good right now so uh kudos to that now some of those parents who are experiencing um comprehensive distance learning they may feel like their student referrals are up i i don't know what it's like at their home drivers drivers are learning to be flexible um with with the constant changes their route normally you would do about the same route monday through friday and it'd be pretty consistent but now you might have a different route every day monday through friday because of different programs um we've also got to experience uh the opportunity to be uh deliver food

108right and and be uh be part of that meal delivery um we gotta we get a view of what it's like to be an uber driver sometimes because we're picking up here and we're picking up there to pick up the individuals media to their classes so the teams the team's learning to adapt that would be our uh our buzzword for this year is flexible um we're going to bend we're going to adapt but we're not going to break um so they're doing really well they're eager to get back to seeing the kids they're eager to be around and get to that some form of of normalcy um and we're confident that uh as we return that they can do that they've uh they've eager to comply with all the the requirements of disinfecting and keeping

109the kiddos safe and and just to see and be around them again so we're looking forward to the to the future as it comes um and whatever the board decides is best then then we're going to do everything we can to support that and get those kids in the classroom thank you i i just want to say to mark lacy and brian um you know thanks you you hit on it being flexible this year and so uh i think we all appreciate the flexibility that you showed all three of you in doing what was needed in a year that's um been just amazing in terms of all of the challenges that have been presented so uh the meal service the cleaning the the bus being being flexible in the in the transportation and now you

110know maybe it's a like you said it's it's getting it's it's getting ready to transport students and and feeding students in the building for lippy and things like that so thank you very much for everything that you've uh all three of you have done in your organizations for this year so thank you okay any other comments or questions thanks very much so the next item we've got looks like about five action items here the first one is classified employee appreciation proclamation here you have to get to it here there's a uh we have a prop proclamation to acknowledge classified school employee week which is march 1st to the 5th um our classified employees play an integral part of the forest grove school district's educational mission these employees work i'd say extremely hard and are very

111very deserving of being recognized so i'll read uh the proclamation and then at the end of that if we can have a motion um from uh the board and uh we'll move on to um approving this so classified employee week march 1st to the 5th 2021 whereas the education of youth is essential to the future of our community state country and world and whereas classified employees are the backbone of employees support the smooth operation of offices the safety and maintenance of buildings and property and the safe transportation healthy nutrition and direct instruction of students and whereas our community depends upon and trusts classified employees to serve students and whereas classified employees with their diverse talents and true dedication nurture students throughout their school years now therefore be it resolved that the forest grove school district

112board of directors proclaims march 1st to the 5th 2021 to be classified employee appreciation week and be it further resolved that the forest grows school district board of directors strongly encourages all members of our community to join in this observance recognizing the dedication and hard work of each of these individuals adopted the 22nd day of february uh 2021. um is there a motion uh i'll yeah so move mark as stated i will second it and send a shout out thanks to all our classified employees you guys rock we appreciate you i'll second that too yeah me too so um okay it's been moved and seconded i'm a yes uh yes and brown brown yes okay okay sorry mark we needed your vote okay thank you very much that motion passes so uh thanks um okay

113our next uh action item is uh uh from presented by mr parker it's reopening recommendations so mr parker thank you chair everett um john if you could share the first slide of this we've got it'll be me it'll be multiple principals in the school district kind of presenting out on these recommendations so again thank you for our purpose tonight is to lay out our plans for the reopening schools in the forest grove school district some of this is kind of what we've already been suggesting for several weeks and then there are some changes specifically our recommendations for our secondary schools is changing um tonight so i want to start our conversation with the by looking at the washington county data um this has been kind of our pathway since um july with regard to the

114number of cases in um washington county when we came back from christmas our case rate was about 320 cases per hundred thousand over two weeks um since that time basically from about 12 26 we were right around 320 we've been dropping consistently each week um i've got the new numbers there i don't have the new graph until tomorrow but i can't tell you that our numbers are now under a hundred um the case rate is again this week is 93.7 and the positivity rate is 3.3 this is um this is great news for our county and we continue to see um this drop we're hearing about new variants and we're hearing that in march they um may create a different situation where we see our case rate go back up but that's not what we're

115seeing and so this is the data that's kind of precipitating that we begin to get our schools back open so with that in mind um let's go through kind of what we're what we're looking at i want to start tonight with just some of the parameters that we're looking at as we begin to think about how to do this the first one is safety we'll be following the recommendations made in the ready schools safe learners guidance and some of these are the very very simple but effective methods everyone will wear a mask at all times in the school we'll maintain social distance inside of our schools currently that's 35 square feet as we begin to watch these case rates go down if they continue to go down i expect them to change that social distancing

116those requirements we'll maintain cohorts the current current guidance is basically students shouldn't have more than 100 student contacts in a week in our elementary schools that will not be hard for us to maintain that but the secondary school schools it's more of a challenge although the um there's been some changes in the way that they count those so we will currently um satisfy their their recommendations just fine we'll ensure that students and staff are using good hygiene washing hands um we'll be cleaning the high touch um surfaces during the school day and at night we'll have more custodial in our buildings during this period of time um we're following the guidelines from ode around cbs ode and cdc around ventilation increasing the amount of outside air going into all of our buildings we're changing and

117improving the filters that we put in those buildings we've got on our website actually a whole um write-up on all of the things that's going on with ventilation these measures though these are the most important ones for us to keep our people safe and so these will be the things that we're focusing on we also need our building systems to be flexible we don't know what's going to happen um since the beginning since march 13th of last year we've had to react multiple times as this pandemic has its own mind whatever we're creating for this hybrid needs to be able to flexibly moved from one situation after we open up it may be two or three weeks where we're closing down again how do we do that effectively many other school districts as this is

118happening and as they're having to quarantine folks they quarantine a grade level or they can quarantine a class um our systems have to be able to manage that we're going to be learning from what we're doing um we've got to get back in school because we've got to figure out how to do this since the time that the pandemic started we have only done one thing which is caught comprehensive distance learning we're now going back to a situation where we're going to have comprehensive distance learning going on and we're going to have some in-person instruction we've got to learn how to do that we've got to learn what the systems are that we're going to put together i also know that as soon as we start to um our staff begins to work with this

119they're going to innovate they're creative they're excellent teachers we've also got to be able to learn from that and evolve as it's going on so the systems that we're putting into place have that and then it's crucial and imperative um what we're seeing across our district is um fewer kids the attendance is going down we're seeing fewer kids who are turning their screens on during um lessons um there's there's lots of anecdotal evidence that's showing us we've got to start getting our schools back open so that's what this plan is kind of set out to do so first i want to start with kind of the dates for each of the grade levels that we're looking at um the at the very end of this i've got one slide that kind of um puts and

120we'll put in front of the board members kind of the motion that we're looking for but the first thing is these are the starting dates that were um that are going to be our targets for every grade level um pre-k through first it's april 5th um there'll be some kind of preparation the week before but i'll get to that next second two fourths will go april 12th the um again pre-k through first part of the reason we're starting them early is because of those students haven't been in our schools before the first graders were there for about half a year but we want an opportunity to be able to work with them and get them back into school and familiar with our systems and habits again fifth grade those students haven't been in tom mccall

121before so we're starting them on the 12th and again the sixth grade will fall right after that april 19th lastly and this is a change seven through 12 on april 19th we're going to be starting instead of what we have been advertising is staying in cdl and then running some sort of limited in person we're now moving to april 19th we'll be starting hybrid for all students the reason that the april 19th date is there is because we're right in the middle of quarter three at the beginning of the year we reorganized so the kids were taking only four classes at a time so they'll finish a whole semester of work on april um april 12th and 13th i believe is what the dates are there but um we if we started a week earlier

122or even two weeks earlier than that the kids only have they haven't even gone through their finals yet so that's why we're um we're starting this will be the start of the fourth quarter and it's a logical break for them to um start out so those are the dates that we're recommending for starts and then the other um board action that i'm looking for from you is that we need to provide some time for staff to make the transition from there wherever they're currently teaching about probably 20 of our teachers are currently teaching in their classrooms the rest of our teachers are teaching at least a portion of their week at home and so for pre-k through six what we're going to ask for is some time on the week before the um right after

123spring break so spring break is the week before and then monday the 29th and tuesday the 30th we are asking you to make those they're currently student contact days to make those um basically staff prep days it would be no student contact during that day so that we're basically extending the spring break um teachers need those days to get back into their classroom and begin to um get ready to try and do um the hybrid we'll also work in two other wednesdays um the where currently kids are asynchronous on wednesdays we'll work up two other wednesdays where staff can kind of get focused on prepping to come into their classrooms that will depend a little bit on grade levels so that's why i didn't put the specific dates down here for that it doesn't actually

124impact what kids are going to be doing that day secondary um is a little bit different because of the high school we'll have finals on april 12th and 13th so what we're asking for april 14th is a staff grading and prep day so we're asking that the 15th and 16th go from being student contact days to being becoming student or staff prep days that will give our teachers a couple of days to again get moved back into their classroom and prepare for the hybrid so that's the transition week before we move on why don't i just see if there's questions by board members on just kind of the dates and what we're recommending what we're going to go to next is kind of a description of what these instructional models will look like at the

125different grade levels [Music] okay go ahead go ahead mark well i i think i'll wait until you're done with the instructional models dave and then if i have questions okay i will ask some questions now because i i do have some concerning the dates um you mention that the fifth graders are going to start a day before or something instead of or the week before something like that because they've never been in the building um are we going to maybe do that for the seventh graders who have never been at nams before and also for the freshmen who have never been at the high school and if if we do do that um you know if they're not if they're not having student contact days i think it was april let me go back to

126my calendar sorry april 16th and 15th maybe april 16th would be a good day for them to come and kind of tour and get used to the building and those things so i know there's some conversation i think it's a great idea i don't know exactly the details yet karen i don't know if you guys have if you have some conversations i know that miley who was already kind of talking through a little bit of that we've we've brainstormed just some preliminary ideas around um the freshmen obviously like you said they've not been in our building we did we were able to squeeze in our eighth grade family night before we were shut down um so that was kind of nice so they did get tours of the building then but of course we didn't

127have a hundred percent um and then obviously we've also talked about our seniors obviously activities um to end their senior year so yeah both of those grade levels nothing said yet but definitely part of our conversation right and i wouldn't want to take away the teachers prep time for getting ready for hybrid and getting ready for their students to come back but maybe some of the instructional assistants the dean of students like maybe they could head up something like that it's just an idea um i have another question too hold on let me find my notes uh when you're talking about taking the days off to have the teachers prepare i was kind of wondering if it would be a good idea to have teachers return to their classroom even before that just to start

128teaching cdl from their classroom and then they would be in their classroom and have more time to prepare for hybrid and for their lessons for in-person learning we're discussing that over there's still all of um i've got to go through and negotiate the working conditions we're still in the middle of that with the with our unions and that would be part of is when we what our expectation is first staff to come back to the buildings so we're on that too okay sorry i was muted um that is great to hear so one more question about the dates i think hey val can you back up real quick i i don't know that we have clarity around the middle school dave from the seventh graders we heard karen with the ninth grade but about i

129think val asked a question about the seventh graders too i think the idea is still the same we'll um sit down with juliana and ted and kind of talk that through a little bit because i think there's those students haven't been at nams either so the same need is there it's i think the the key is how do we do that without so staff and prep and um still provide the experience thanks yes um you mentioned that the high school's on quarters what is nam's on are they on quarters or semesters or try like where will they be at on april 19th they're on semesters so they'll be in the middle of second semester the traditional half year half year okay great thanks john okay those are all my questions about the first part thanks

130thank you um so next i'm gonna have john kind of um get us started into describing what this is gonna look like um and again i wanna just before we get there the parameters of flexibility um there there's a lot of things when we talk about this things are going to change and this is the model we're pushing towards to begin with but um i just know that's since march 13th of 2020 pretty much all we've done is changed so we we need to stay ready for that that's right thank you um so uh just you know quick overview we've considered various instructional models both in the state and we've examined some nationally as well we've had weekly assistant superintendent meetings all year and since the summer um and we've been weak meeting weekly to

131compare notes and that includes the hillsborough school district beaverton tiger to walk in and as well these are the kind of discussions we've been having all year and we've also of course discussed various hybrid models and best options furthermore we've had weekly k-6 elementary principal meetings all year usually these are bi-monthly and like dave uh pointed out you know things are ever-changing in the weekly so um in elementary principles we've monitored the ever-changing ode and oha guidelines the reopening blueprints vaccination rates for staff cdl lippy and hybrid and out of that we created a district lippy slash hybrid pilot team and we started meeting back on november 24th and we've had eight meetings to date and this week will be our ninth um we've had 39 outs uh outstanding team members uh part of that

132team including both co fgea or teacher presidents at these meetings along with mostly teachers and all of our elementary principals we have representation from all the pk six schools and um we've also included the district's instructional tosas uh the instructional coordinators enrique pinon the district technology director and part of our goals is was to inform best digital tools for hybrid teaching when we do pivot to the hybrid teaching platform inform best classroom setup for lippy and hybrid teaching where uh through a cohort model um and inform characteristics of instructional models to be considered example non-simulcast versus cyanidal cast instructional practices we also surveyed our staff we created four instructional models and pulled our k-6 teachers and staff and as a result we will share with you tonight a pk2 model instructional model and a 3

1336 instructional model this evening and we will provide an update of preliminary planning for the hybrid reopening for grades 7 through 12. like superintendent parker said just a moment ago so without further ado i'd like to introduce miss angela graves presenting grades pk2 and she is our cornelius elementary principal and i want to preface this by saying go back to the other slides i don't see this one yet i want to preface this by saying working a swing shift on these schedules for the last month there is no good schedule so i want to preface that by saying there is no good schedule so what we did is we created a lot of schedules and tried to come up with the best schedules we could come up with and then we presented those to the

134staff so this is what um the majority of teachers pre-k through second grade wanted and it makes sense so this would be non-simulcast teaching which makes sense when you're talking about little kids it's hard to have kids in person and kids on the screen at the same time and a reduced day model so in the morning you can see from our diagrams there in the morning the teacher would teach to the in-person kids they do all their core content in the morning and then in the afternoon the teacher would teach the kids that are at home online so there's no simultaneous teaching if you teach the kids in person then you teach the kids at home online so the they will have the same teacher they have now they will just see half their classmates

135because half the classmates will be in person the other half will be online and then we'd have three different cohorts we'd have cohort a who would come in person on monday and tuesday cohort b would come in person on thursday and friday and then cohort c are the families that have chosen to be online in cdl for the rest of the year so they'll be online every day monday tuesday thursday and friday in the afternoon so there's flexibility with this because families can opt to stay remotely the whole time and receive the exact same instruction as the students who are in person and then our eld reading interventions pe music counseling lessons are going to be in the afternoon for in-person students and in the morning for the remote students and i'll show you a

136schedule next so for example those cohort a kids the blue kids up there they are coming in person so what their schedule looks like on monday and tuesday is they get their core instruction in the morning at school in person then we're going to give them a lunch grab and go lunch and breakfast to eat at home so then they don't have to eat at school and they'll have breakfast for the next day at home and then their whole afternoon will be online they'll get any extra services that they need like eld special education interventions they'll get their pe music counseling all of the fun classes that the kids like to do then the cohort b kids will get all of those classes in the morning they'll get their pe music interventions special education services

137eld all of that in the morning online and then in the afternoon they will get their core instruction from their teacher their core classes online the cdl kids that green group they will follow the same schedule every day so it doesn't matter if it's a monday tuesday thursday or friday they will get all of their extra classes in the morning the pe music counseling interventions in the morning and then in the afternoon will always be their core instruction so the a cohort a and cohort b will flip-flop what their schedules look like from monday to tuesday to thursday and friday but that cohort c online only will always have that schedule does that make sense so far okay go ahead and go to the next page then okay so these are the pros and cons

138for this particular model which is that reduce day non-simulca cast model for pre-k2 so obviously no simulcast is developmentally appropriate for the younger grades the another pro is they get the same teacher that they have now the same classmates they have now and the added bonus is teachers teach fewer students at the same time they only have to worry about half the class that's in person the other half of the class is at home and the students who are in person will get a jump start on what next year is going to look like they'll get that in-person model especially as we have previously stated our current pre-ks kinders have never been to school before in an actual building and then our first graders only got a little taste of it last year before they

139were whisked away to do school online so that'll be a nice jump start of what next year will look like for them and then the majority like vast majority of pre-k through second grade teachers preferred this model the cons to this model is a teacher has to repeat the same lessons twice a day which some teachers probably wouldn't think that was a con i enjoyed doing that when i taught in the dual language program because you get better at things the more you teach them but you teach in the am for one group of students and the pm for the other group of students you repeat your same lesson twice and another con is the in-person students won't get to see all their classmates they will only get to see half their classmates at a

140time because they'll be in an opposite schedule as you know if they're in cohort a or cohort b they'll always get to see the cohort c online kids in their online classes but they won't necessarily get to see all of their classmates every day any questions so far okay now i'm going to let over so presenting grades 3 4 dr perla rodriguez echo shaw elementary school principal perla okay so i'm glad angela did all that heavy lifting because i can just compare my model to what angela described for third and fourth grade the model that received the most support from teachers hold was this reduced day simulcast teaching and so if you think back to what angela described this is very similar with the main difference being that the teacher will in the morning teach

141at the same time her students that are live in person and the kiddos that are on zoom through cdl um this enables us to keep the same teacher with the students we won't be moving children to different teachers and it will also continue the abc cohorts that will remain the same where students whose parents have chosen to have them return to hybrid they will be in either cohort a or b and the days would be monday tuesday for a thursday friday for b and our cohort c students are those students for whom parents have decided that they will finish this year in cdl so why don't we go to what this looks like next slide okay so if you think back to the slide that angela showed this cohort b uh the pink one that

142happened in the afternoon for the teacher and so in that model it makes sense for the youngest students that the teacher isn't balancing um the live students that are in the classroom with the cdl for our older students the teachers felt like that was manageable and that it opened up for them the afternoon to perhaps do reteaching of lessons um what one of the things that i know teachers in in my building were excited about was the possibility that if there were students that needed additional support we could potentially look at having them with us in the morning on their day and then keeping them through the afternoon to do like an extended lippy so it just for um which would be more difficult to do if you were then teaching your uh online students

143in the afternoon um so i think this probably makes sense now after you saw angela's version um pros and cons john next slide so for pros um it does force us to which ends up being a good thing push that core content of reading and math up to the morning um the teachers are seeing both of their classes which means that not only does the teacher have the students together but the students are able to see their peers daily teachers have that afternoon time um the students are seeing their classmates and again the third through fourth grade teachers in our district this is the one that the majority landed on some cons is we um i cannot emphasize how challenging this is going to be and so i just you know i know that that

144people are are feeling like it's time it's time and nobody feels that more than our teachers but it is not going to be easy even in the course of this meeting it's been like somebody had their microphone on it was and we're all grown we're adults and we've been doing this zoom thing for for a minute so it is it's going to be challenging um we're looking at building in supports there will need to be assistance for teachers uh both through instructional assistants where they're able to help manage either the live group for part of the time or the online group another con is in in many of our schools the amount of time that we are right now live on zoom with students is longer than the half day that they would be in

145the morning in in this model um but we i mean as elementary principals we've talked about you know at some point this idea of quality versus quantity and if we have some students that we haven't really deeply connected with since last year the idea that we could have them live for half of the day where i could see them um versus all day long and and they may or may not be on the other side of the tile uh we're thinking it's time and it's worth the trade-off of the potential instructional minutes thank you dr rodriguez any questions before we move on to the next level i did get a question message to me so i wanted to answer that and that question is is there time for community meeting or social emotional learning and

146there is in both of these schedules and that would be at the beginning of your block with the kids so that we didn't put in there into the schedule there's going to be like 10 minutes of going through the process of getting in the building and using hand sanitizer and being visually screened and making sure your mask is covering your nose and all of that that's part of it and then the very first thing the teachers are going to do both in person and online is to have a community meeting with their class so that's how we're going to start our day every day with a community meeting whether that's online for our kids that are not doing it simulcast or whether that's first thing in the morning with that in-person group thank you for

147that distinction angela any questions for perla okay now um i'd like to introduce the tom mccall team uh led by summer johnson um she is our tom mccall teacher on special assignment at general at large has been doing a fantastic job brenda lindsay our district math tosa pk six and deb schenzer our sixth grade math teacher and stem teacher at tom mccall and mr brian gamble fifth grade math and stem teacher summer awesome i'm going to again summer johnson i'm going to kind of give you an overview of the model um that we're recommending for fifth and sixth grade at tom mccall and uh then we'll kind of each take different pieces but first um the model we're looking at is the simulcast teaching uh similar to what was said our our teachers overwhelmingly voted

148in favor of this model and those classroom teachers that would be doing the simulcast um we're calling our simulcast teaching and then specials are going to be remote live uh basically it is that teaching in person and virtual at the same time so there is no reshuffling of students or teachers everybody stays the same they see each other um they would also follow that cohort model of a or b with monday tuesday or thursday friday to be consistent and then really offers the opportunity to be flexible for a family that's not comfortable and wants to stay cdl they're going to stay kind of doing the same thing that they're doing currently and then um if they are wanting to be a part of it in person then they're they're they're just coming into cohort a

149or b depending on which one they're allotted to um this does um provide from one to two time for uh students would then access they would they would go home and they would access uh specials virtually and then um they i know you're going back and then um that virtual specials would be live so just kind of what they're doing in cdl and that also gives that opportunity for lippy for the students that really need additional support um they could stay and extend all the way to the typical end of tom mccall's day which is two o'clock um this provides some time for teachers to be available for things like retakes or reteaching or even just family connections that have been more difficult significantly more difficult in cdl and then teachers would have prep daily

150as usual during an asynchronous science time uh and then social studies would be a weekly asynchronous lesson um and then students really maintain the same full day what's currently being taught at tom mccall students log in at 7 45 a.m and they end their day at two and that still would be the same time frame that they would be working in um in this uh hybrid recommendation next uh brenda lindsay's gonna go through the schedule and this is just um a sample student schedule with tom mccall you know it it may be a different order for different groups but she's going to kind of walk through what that might look like um for a student in fifth or sixth grade during this hybrid simulcast teaching yes i'm going to walk you through a typical day

151so at 7 45 students would start their morning meeting and this would be for all students whether they're in cdl or live and this is really a chance for teachers to have a check-in with a focus on sel and just make sure everyone has what they need to be successful um at eight o'clock we they would move to an asynchronous lesson for science or they would move into the their eld course at 8 30 they would start their 90 minute math block and then at 10 am they would switch if they were live and in person they would switch to their second teacher or if they were in cdl they would take a 15-minute brain break at 10 15 they would start their next uh morning meeting they're checking with their second teacher and then

152at 10 30 they would have their 90-minute lip lot at noon they would receive their grab-and-go meals and they would be released for dismissal for students who are staying in uh the limited in-person instruction that occurs later in the day they would be eating their lunch and building taking a short break connecting with their lippy teacher and then receiving one hour of small group limited in-person instruction until the two o'clock end of day are there any questions yeah hi brenda this is valerie hi val can we go back to the schedule slide john please absolutely thanks oh you got it brenda thanks um i was just curious so when they're doing the science asynchronously so the teachers can have prep are they in that classroom with the teacher doing it asynchronously on the computers i'll

153answer that for you if you're good with that okay so um so there would be instructional assistants in the room and we might have to kind of move some around so that they cover that and it's not the exact same schedule again for every class so that that 30 minute would be slightly different depending and then teachers would because it is that prep they would be able to leave the room um if okay yeah if needed yep if okay okay all right thanks appreciate it pros and cons good evening i'm deb schenzer and so we know with all these there's going to be pros and cons but we looked at the pros for this model um one that we thought was really super important was that the students would stick with the same teacher and

154their peers that they would be able to see them daily as they connected with them it does um this also does provide for the limited in-person option for the students needing additional support you can be invited to stay it kind of goes with that um the next one is that their pe and music is provided daily so um that means that they did stay for limited in person instruction on their monday tuesday they were there then they could do their pe and music on their thursday and friday so they wouldn't be missing out on their specials time if they were staying in the building for limited in person it also allows for pe to have the physical movement with their mask free so that was kind of a thing that would be nice for them

155and then it allows for a contact free lunch so that we thought that would they're getting their grab-and-go lunch to eat to eat that was going to reduce the risk of exposure otherwise you'd have kids in the classroom eating um so that would increase the exposure and then we also thought it was important that they were going to reduce their screen time so if the persons are in the classroom the students would live with the teacher and not have to be on a zoom meeting so that would reduce that time thank you deb i'm brian gamble and um fifth grade teacher at tom mccall and just wanted to share a little about what cons might come up or at least when we looked at this model um simulcast again is a challenge like dr rodriguez

156shared and that it's logistically hard for teachers in the classroom to figure out how i'm going to teach both in-person kids and those online but i mean when teachers were surveyed and asked what what model they liked i think tom mccall teachers resoundingly said that they're up for that challenge this was the model um that the vast vast majority said that they would like to look at um i think the work that our hybrid and lippy team has done um the pilot team to kind of see the technology tools we can use um and how we can go about doing that is of good work and that that knowledge and expertise will be shared as we work through build in to this hybrid model there is a small reduction in in-person time instructional time that

157happens with this model but that isn't compared to the last year's school year so the 2019-20 school year this school year the instructional time is the exact same that we are currently doing in cdl so there is a small reduction but overall we're the students will be getting the same amount of instruction as currently um and then just a a the last con is just the asynchronous science and social studies time so that will not be live instruction but there is time that students will begin continuing to get their science and social studies curriculum thank you brian um are there any questions for our tom mccall team all right thank you hearing none our secondary hybrid planning um karen so secondary obviously for the majority of the year except for summer we were doing a

158lot of uh brainstorming around what hybrid looked like and then we put that on the back burner realizing that lippy was going to be more the direction for a while and so now we're back into conversations around what hybrid looks like at on the secondary level so we are in the beginning planning stages so our hybrid planning committee at the secondary that seven through 12 these committees will focus on primarily the instructional model like you just heard from pre-k six what does it look like what resources are needed our given is that we will maintain the same cohorts throughout the district um basically your monday tuesday cohort and then thursday friday cohort um our leadership teams will review the hybrid instructional model proposal um you know have some conversations around that um and then our

159administrative team will actually take on the logistics of um the hybrid model so the you know screening the passing times the lunch times arrival dismiss all that stuff um we are planning on sending surveys out to parents once we have the instructional model together and we can actually you know inform them what that's going to look like um the safety procedures that are in place that way they can make make an educated decision on whether cdl or hybrid is right for them there's probably a lot but i don't have them any questions for karen yeah i just have a question when when will this when will the work be done when will we know you know i mean a lot of that's going to depend on um on our committee work i would say um

160you know if um you know we've obviously been trying to wrap our heads around this for a while now so um you know ideally it's it's two or three weeks you know we wouldn't want to we've got our meetings scheduled for wednesday afternoons for a couple hours so um you know i think it just kind of depends on how everybody can kind of come together and decide on what model makes the most sense regardless of model it's going to be hard work like perla was saying it's hard if you do simulcast um you know that's a hard thing for us to get our heads wrapped around when you've got kids in front of you and kids at home on zoom so um but hopefully we'll have a plan um back before you um you know

161in several weeks in the model karen or john karen or your maybe it's john it'll be 712 the same model john is that right we're not sure um just totally candidly we're looking at um various models back to that assistant superintendent um they haven't landed on models as of yet um we're we are talking that's one of our most important meetings every week and it's okay how do we make this work and keep the students and staff safe and the learning at a high rate so that's to be determined we have secondary principles meetings usually bi-weekly and from here on how we're going to be meeting weekly or as needed um because we're going to be closely monitoring what other districts come up with okay and karen it's brad are you saying you're surveying the

162parents or you're giving them the information as it comes about are you serving for what are you looking for from parents well so we'd like to get a we have a preliminary percentage of parents that are looking at at one or the other right so we can get a handle on what percentage of kids are we looking at actually coming into the building um within a hybrid model so we talking 60 are we talking 70 or 80 percent um how many um so and we do realize though that we've got to be ready to pivot if a kid wants to come from um say they're really hesitant in the first two weeks they're in cdl um and they want to then participate in hybrid um we understand that we've got to be flexible but we'd

163really like to get a um get an understanding of um what percentage or how many kids we're talking about to start with okay thanks yeah right saying basically when they have come up with their instructional model then they'll send out the survey to see what the parents think about if they'd rather keep them with cdl or do the hybrid right i'm just singing so if we have a starting date of april 19th i mean that's kind of the timeline so we set our tr we set our benchmarks to get to that 19th and obviously things could change but i i just yeah yeah i get it all right thanks and brad that's a great point as soon as board um gives us your blood blessing and approval um we will start um parent meetings some

164of the principals have parent meetings ready to go tomorrow and definitely this week to start communicating what is what are these models look like also what we're talking about is we the priority has been keep the relationships going keep the kids with the same teachers and their same peers as much as possible you know um social emotional learning component we hear that repeatedly you just had a board presentation at our last board meeting and then also we wanted to provide parents the flexibility to make a decision do i hold my student out in any one of these meetings models um and what we're also um making a determination is we're going to have two um decision points at least that's the plan where parents can reconsider i'm sure they're going to get um you know

165the longer we go in hybrid um the more feedback we'll get from teachers staff parents students and particularly in the synchronous models where they see their kids their peers in a classroom being successful a parent might want to opt in one of the concerns we heard loud and clear in assistant soups was if you make the parents choose and don't give a choice you know any flexibility again dave's keyword flexibility to alter their decision we didn't want to lock them in also what's really key about bringing the kids back in hybrid um we're allowing parents to keep them home or send for the remaining of this year but we also want to learn in case we're in this situation which it appears more than likely this fall so what's working what doesn't work what kind

166of model are we going to look at and we're going to continue to monitor and adjust and that's what this whole year's been about monitoring and adjusting i'm just i'm just looking at the logistics of busing and schedules and and if you know you have that target date of the 19th after tonight um i i the sooner the better to get started with all those kinds of things i mean you know that karen you know that so uh that's my only comment thank you john you want to move forward one more slide so here's the um the recommendations we have for you that we're asking the board to make a motion for and it has to do with the starting dates and then the trend the change in the calendar to accommodate some staff prep

167days to move back into their classrooms are those two separate motions before we go to yeah well before we go to the moment yeah go ahead i had a i had another couple questions about the presentation um i just want to say thanks to everybody for your heart um i really appreciate it i think as a parent i would love to have the choice on whether or not i send my kids back to school in hybrid or do the cdl so so i appreciate it i know it's been hard um i also want to say along those same lines that there's not there's been nothing easy about this past year you know in the spring when we had to go to cdl it it wasn't great at all but in the fall when we came

168back in cdl it had improved so much and i know that's because of all the hard work and all the lessons we learned so no matter what happens i have full faith in in our district and our educators that they're gonna overcome any any trials that they have and we're gonna learn from the hybrid and we're gonna get better so i do appreciate everybody's work and especially superintendent parker's um back to the first part with the primary education all of the specials are going to be in the afternoon after the students leave the classes so it's not really a question it's just more of a comment i'm just curious how many are going to log back in when they get home for those specials and i think it's something we should keep our eye on

169and like is attendance going to be just taken in the morning or will it be taken for those specials as well want me to answer them you don't have to i mean it's just a comment something to think about i mean hopefully put something that stood out to me when i was seeing that schedule for the asynchronous mornings that won't be true can you hear me okay yes no okay um the asynchronous schedule there will be specials all day long because there'll be the morning block of kids and the afternoon block but in the synchronous model the specials would only be in the afternoon but that's i mean it's a risk no matter what right now it's a risk whether kids attend their specials or not you know and right now kids only get credit

170for attendance once a day it's signing in in the morning we don't do afternoon attendance at the elementary level it's just did you show up to class yes or no yeah so i i just have a comment just i mean first of all second to what val said about appreciating all the hard effort um from everyone the other thing is it'd be nice to be be able to collect some data during this time to figure out what's working and what's not working and i don't know if there's a way to do that i mean if you're only logging in as as for attendance in the morning and not knowing whether they're participating that's a hard thing to do so if there's a way to figure out how you can quantify the kids that are participating

171so when we look at next year we can make some decisions about making some changes if it's not working that would be my only comment so thanks and teachers do take data on that it's just not put into synergy for attendance to the state so the teachers take attendance for every single class but what we turn into synergy to the state is just once a day attendance so we'll have that data okay okay okay other comments or questions from the board uh so this looks like one motion mr parker is that that's that's a good kathy question i think it's one motion that we read it and then you say um [Music] okay yeah it can be one motion you can do two if you want but it can be one notion okay mark you

172want me to make the motion uh sure or do you want to read it sure i'll read it the motion the motion is that the force grove school district reopens for in-person instruction as follows grades pre-k to 1st on april uh 2021 grades two to four on april 12 2021 grade 5 on april 12 2021 grade 6 on april 19 2021 grade 712 on april 19. i lost my screen [Music] with the transition for staff dates as follows grades pre k to 6 march 29 to 31 2021 will become staff prep days no school grades no school no school grades pre-k to 6 regular school days uh wait no school grades for pre-k to six regular school days days for grades grades seven to twelve with two other wednesdays to be cleared for additional prep

173uh for grades seven through twelve and then april uh 14th to the 16th will become staff prep days with no school no school grade for grades 7-12 regular school for grades pre-k to six with two other win stays to be cleared for additional prep so um so that's i'll second it okay so it's been uh moved and seconded uh do a vote so i'm uh yes brad yes and now yes okay so that motion passes um thank you the next item on the agenda is the david hill property mou with the city of forest grove and this is being presented by eileen clute thank you mark um tonight we're presenting the board with an intergovernmental agreement with the city of forest grove this iga is a result of the david hill property that we purchased

174last month um part of that property purchase was increasing the total acres to 16 acres from the original 10 that we had committed um as a result what we're doing is we're purchasing the acreage that was set aside for a city park and in working with the city we came to an agreement that the district will go ahead and purchase the full 16 and then we will provide the city an option to purchase back from us up to two acres at our chosen location out of the 16 when we go to develop so it'll give us the most flexibility in that design and building um with that it would be let's see other components is the district would get 50 of the cost to obtain a lot line adjustment um and then the city would

175purchase the property at the greater of our original purchase price or fair market value at the time we sell um so this iga is presented to you tonight because it is a long-term commitment it's longer than what we normally do a normal intergovernmental agreement for and so with that we thought it would be best to present it to the board for approval tonight okay eileen i have a question um i was looking at it and i think how long so the time period once i think you i heard you say once we start to develop it what's the time period i think i saw it in the in the document but i i couldn't was it is it a year but that that the city how long does the city have to say look we

176want to buy it or we don't want to buy it is it right um that's a great question mark so the city we will give the city an option when we decide to develop so that could be you know three years five years um from now and then they do have a certain time to respond and either accept that they want to purchase acreage or not um i'm looking through it real quick just a moment um the city will have 180 days from the date of offer to accept okay all right i think that was i think that was my only question that the rest of it looked really good to me so any other questions okay i don't see hearing so um is there i'll make a motion that we approve the david hill

177property mou with the city of forest grove second any movement seconded [Music] comments no comments i assume so we'll take a vote val ingram yes uh brad yes and i'm a yes so now motion passes thanks uh very much finally thank you oh and now you're up again for a long range facility planned contract so the last one for me tonight um we have been working with malem architects to reconvene the long-range facility planning committee malem took us through the last planning process back in 2017 and what we're looking at right now is reconvening um a smaller committee we want to really value the work that was done back in 2017 and just look at the components that have changed what factors have changed um how do we reval validate the data and see if

178any of the priorities have adjusted but really use the last plan as our basis um since this contract with malem is over 000 it does require board approval um the process will be a district leadership team a community focused group and a community outreach community at large outreach sessions um this spring and we should be done by june looking for board approval in july to get this updated um the other thing that we've done is we've applied for a um ode technical assistance that will help support and offset some of the costs but the full cost of this update is budgeted in the 2021. we do have that set aside already to get this um plan updated um it will help us in the next planning steps of a future potential bond or a capital

179measure and um having an updated plan is a key requirement in any bond matching funds so we will have to have one updated in order to qualify for any matching funds when we do go take that next step so at this time i think we're just looking for board approval to contract with malem to get our long-range facility plan updated i still move no second okay i uh we'll call for the vote so val yes okay i'm a yes brad yes okay that motion passes thank you very much eileen um the next item is i mean and it might be the last action item i think northwest regional education service district 2021 2022 local service plan mr parker so this is uh we put this plan in front of you in the last board meeting

180and um basically the services are the same there was one question that came up in the last meeting and that was there was an increase for the cost of pd professional development services that we might contract with them i did talk with dan golden the superintendent and the 2.5 increase is actually the roll-up cost that they're building into all of their assumptions so that's basically their roll-up cost that they're they're thinking of um other than that the only other change that i know with any of the services are really around we're looking at both the esd and the school district looking at how we could change the truancy services that we contract with them to build in a little more social emotional context into that process other than that the the local service plan is

181pretty much the same any questions for mr mr parker regarding this okay now we've had it on our agenda at the last meeting so um okay i uh i'll make a motion that we approve the northwest regional education service district 2021-2022 local service plan second uh call for a vote i'm a a yes [Music] val ingram yes and brad yes okay that motion passes thank you so the last uh well that was our last action item future action items um we have uh i diversified work session has been added to our list of uh future board items for discussion is that kathy do you know when that one is yes that will be the last thing in march i'm sorry that's the last meeting in march meeting in march okay yeah great okay i think

182um let's see i i think that's it for this evening so thank everybody for attending and i will adjourn the school board meeting at 8 26 p.m thanks very much thank you thanks everybody thanks mark yep good night