001just waiting on one more um your dear is going to be um attending a little later hopping on um to do a work conflict all right everybody it looks like we have everybody here uh and i would just mention that your dear is going to be coming on later she has a work conflict and maya also has a conflict today and will be absent in our meeting but i will call our hillsborough school board work session into order and our first item on the agenda is our equity update with cyday and francesca good evening everyone we wanted to take a little bit of time just to go over what we've been covering as a school district with our principals and in our buildings and so if you kelly want to go to our slides thank
002you so much and so all of our work this year with leading change in hsd has involved professional development at each quarter that our schools are completing by a certain date we have finished the first semester of equity pd and syed he's going to go over our objectives for today thank you kelly um yeah so as fran mentioned this is um this is what is happening in our buildings with our administrators and our staff so we we just wanted to give you a glimpse of um a snapshot of what we're doing with our staff and as always um our norms are critical in this work right we come to our meetings whatever the meetings are whether it's a department meeting or a school-wide professional development opportunity or a group of staff members that are part
003of a leadership team we we come into these meetings with uh with an understanding that this work occurs if we all agree to a set of norms so we always start our meetings with norms uh the norms are the same norms that we've used in in our board presentations and pd opportunities as well uh to be fully engaged and present to speak uh from your own personal experience and not co-op the experiences of others uh when you share to uh we know these conversations are difficult um and and yet necessary to have so experiencing discomfort is is part of it we know that as we engage in these conversations uh the the work does not end at the end of the 30 minutes or 60 minutes or you know half day professional development it continues
004on we come into the space with a willingness to listen to others and understand where what their experiences are and where they're coming from and we share the understanding and belief that what is said in that space is sacred and therefore um we respect uh everyone's uh confidentiality and so we ground ourselves in those norms and that's what's happening in our in our buildings and our departments as we move through this work uh so today we want to give you that uh just a snapshot of what's uh what's going on we're gonna discuss discuss how we identify and explain some key vocabulary words that are focused on the equity work that we're doing how to effectively use those key terms so we can reach all of our stakeholders community members um staff students learn about
005um the distinctions of equity and how it applies to multiculturalism um and so fran's going to go through that piece and um and also around responsive teaching practices and then we're gonna we're gonna uh have you engage briefly in um in a video um and a reflection piece at the end something that again we're asking our our principals to walk through their staff with um next slide thank you so we also always have to remind ourselves as we uh do this work uh it's very easy to um to become detoured uh we detour ourselves sometimes or others try to detour us so to focus on what equity is and what equity isn't and we always focus on celebrating celebrating the diversity the racial ethnic linguistic diver diversity of our students and our staff and our
006community and that's that's key in uh in this equity we also want to make sure that we're making uh the work relevant and so those the socio-political contacts that our students is that our students are experiencing is key and making sure we're always tying it back to um the students and their their lived experiences and their educational experiences in our school district because that's why we're doing this work we're always looking at focusing on improving their learning capacity and their experiences specifically are underrepresented in and historically marginalized students um and so we always refer back to them and and that's key in this work as well because if their experiences are positive and they thrive all of our students thrive and we know that um and we know that equity is ongoing evolving it's changing
007it's it's a journey and we say this over and over again but it's true um so we change along with it and the circumstances change um our work and so that's key what we uh what we stay away from as much as possible is working in silos collaboration is key uh collaborating within departments collaborating uh with our colleagues in our schools that's key to this work just having a collective understanding of why we do this work uh and doing it in a collaborative way um by no means is uh is there a list where we check boxes and once we've checked all the boxes we have arrived at uh at an equitable uh educational system or a social justice mindset that's not what this is so there are no boxes to check um it's also
008not uh there's no beginning and end because because it is a journey um we we like to see it almost as a a spiral where we're constantly revisiting uh maybe the same concepts or the same dilemmas that we have revisited in the past and we come together to form some sort of solution collectively and what it isn't is uh is equality right when everyone gets the same and we offer the same to all of our students um that's that's equality and and equity is not equality it's making sure that the students that uh each of our students receive what they need to be successful and that may look very different from student to students but we're we're willing to uh to do that on behalf of them thank you okay the next slide kelly so
009this is um something that we have used throughout our pd and it's called distinctions of equity it's from zoretta hammond and i think a couple of you this is the point when i pull out a book to show proof that i i read um culturally responsive teaching in the brain um it comes from and she's done a lot of work with culturally responsive um education and with equity and so in the slideshow it shows that when we're talking about equity it's under three different distinctions so equity could be or is multicultural education and that's the celebrating of diversity that's bringing the diverse books into your classroom so we can have those windows and mirrors equity is also social justice and that's where that anti-s efforts live and that's where we focus on the social political
010context of the experience of our students and then there's culturally responsive education and that is um where the cognitive learning for students takes place for our diverse students and what we know is if we formulate lessons and instructions that meet the needs of our most diverse students all students learn because it's your most high quality instructional practices that are um focused on our marginalized students but what we know from that is that that is the kind of instruction that will serve all of our students and so when she talks about distinctions of equity it's not a silo like saeed had talked about it's about the interchangeability of it and how that multicultural and social justice education lives a lot of that um that personal journey that we are on um and the culturally responsive teaching
011or education is more of on the professional side of what we are professionally um expected to do as educators and so with our principles and with them with their teachers we're diving into this these distinctions so that we can get a framework in our head that just because you have diverse books in your classroom which is absolutely supported and appreciated and we need to have if you're not changing the questioning or the um high leverage practices or the rigorous instruction if that's not changing then you might as well teach the same thing from charlotte's web it's it's it it has to work in hand-in-hand with each other that independent learning for agency and not creating dependent learners is what we're focused on doing when we talk about instruction with equity so we've been diving into
012this um last semester last quarter we we introduced this we're diving into it more in quarter three and our principals and teachers will be able to look at where they flow it's not a continuum you don't start off being a multicultural educator then you become a social justice leader and then you become a culturally like check it doesn't work that way and sometimes it can be um what you are doing can flow in the other categories but it's for us to get a framework around the words that we use when we're talking about um leading for equity i think sometimes what has happened in light of what has hap um what has occurred in our community for the last year we tend to hearken ourselves to liking certain words and anti-racist anti-bias come up a
013lot and truly that sits in one area of equity but there are other lenses of equity that we also need to as we're becoming change agents that we need to focus on too and so we'll continue to work on the distinctions of equity with our staff so they can wrap their heads around that and know that one of our groups our equity leadership team is reading culturally responsive teaching with the brain and we're diving into that um and i know that dell's doing something too with grading for equity um with um principles and so we're trying to get that whole lens and that for our educators and for our leaders in our building and for our leaders in the classroom so that everybody understands how it all folds together okay next slide and so today
014i love this quote it's um by abram candy and it goes on to say definitions anchor us in principles if we don't do the basic work of defining the kind of people we want to be in language that is stable and consistent we can't work towards stable consistent goals and i think that was one of the things uh missions that we had for this year our theory of action was if we could build a foundation with all of our staff that we have a common understanding of all these key terms and what they mean and how they apply to the work that we're doing then we will be able to move to the next level but building that foundation which includes the definitions and as all of us understanding what we mean when we talk
015about privilege or what we mean when we talk about oppression then we can then we will have a good foundation and a surface for for which we can then springboard into next year um the thought about with each of these words is because it's a personal or professional journey sometimes our personal interpretation of those words affects our professional interpretation and so we really wanted to focus this year on us all getting on the same page with our definitions next slide okay so uh we also wanted to give you just a a small taste of um the work that's actually occurring and allow you to maybe experience some of what our staff have had the opportunity to experience this past quarter so um amanda gorman if you recall a little over a month ago uh was
016at the um inauguration uh president biden's vice president harris's inauguration and she was um asked to make a speech and she recited a poem the hill the hill we climb and so we utilize her speech as a way of reflecting reflecting on the work that we're doing in our schools reflecting on the professional development that is put forward uh focusing on the key terms that were just discussed um in the sessions prior but also listening to her words and i don't know about you but i've i've heard her speak uh and recite this this poem probably a dozen times but it isn't until there are actual reflective questions where each time i hear it i hear something different there's something new that resonates with me and something that i can connect back to the work
017that we're doing in our district i can connect back to personal experiences i may have um with respect to race and social justice so um there are three uh reflective uh prompts that we've posed for you to reflect on and which is what we've asked our staff to do as well not only the terms that uh fran just went over but also some of the quotes as far as quiet and isn't always peace so when you hear that and when you hear it in the context of the poem what comes up for you with respect to um your own personal experiences or uh the work that we're doing in our district the same with uh the notion of just is isn't always justice so just that phrase alone what does that mean for you so
018we'd like to take a few moments i believe it's a five minute clip for you to experience what we're asking our staff to experience so kelly if you are able to can you please start the video and if there's audio that would be great as well give me just a second to share this a little differently hang on i'll fill some some space here some i can talk about anything uh oh there we go well i think you were all saved national poet laureate mr president dr biden madam vice president mr imhof americans and the world when day comes we ask ourselves where can we find light in this never-ending shade the loss we carry a sea we must wade we've braved the belly of the beast we've learned that quiet isn't always peace in
019the norms and notions of what just is isn't always just is things let me introduce amanda gorman our nation's first ever national poet laureate [Music] [Applause] mr president dr biden madam vice president mr imhof americans and the world when day comes we ask ourselves where can we find light in this never-ending shade the loss we carry a sea we must wade we've braved the belly of the beast we've learned that quiet isn't always peace in the norms and notions of what just is isn't always just this and yet the dawn is hours before we knew it somehow we do it somehow we've weathered and witnessed a nation that isn't broken but simply unfinished we the successors of a country and the time where a skinny black girl girl from slaves and raised by a single
020mother can dream of becoming president only to find herself reciting for one and yes we are far from paulist far from pristine but that doesn't mean we are striving to form a union that is perfect we are striving to forge our union with purpose to compose a country committed to all cultures colors characters and conditions of man and so we lift our gazes not to what stands between us but what stands before us we close the divide because we know to put our future first we must first put our differences aside we lay down our arms so we can reach out our arms to one another we seek harm to none and harmony for all let the globe if nothing else say this is true that even as we grieved we grew that even as
021we hurt we hoped that even as we tired we tried that we'll forever be tied together victorious not because we will never again know defeat but because we will never again sow division scripture tells us to envision that everyone shall sit under their own vine and fig tree and no one shall make them afraid if we're to live up to our own time then victory won't lie in the blade but in all the bridges we've made that is the promise to glade the hill we climb if only we dare it because being american is more than a pride we inherit it's the past we step into and how we repair it we've seen a forest that would shatter our nation rather than share it would destroy our country if it meant delaying democracy and this
022effort very nearly succeeded but while democracy can be periodically delayed it could never be permanently defeated in this truth and this faith we trust for while we have our eyes on the future history has its eyes on us this is the era of just redemption we feared it at its inception we did not feel prepared to be the heirs of such a terrifying hour but within it we found the power to author a new chapter to offer hope and laughter to ourselves so while once we asked how could we possibly prevail over catastrophe now we assert how could catastrophe possibly prevail over us we will not march back to what was but move to what shall be a country that is bruised but whole benevolent but bold fierce and free we will not be turned
023around or interrupted by intimidation because we know our inaction and inertia will be the inheritance of the next generation our blenders become their burdens but one thing is certain if we merge mercy with mites into mites with rights then love becomes our legacy and change our children's birthright so let us leave behind a country better than one we were left with every breath from our bronze pounded chest we will raise this wounded world into a wondrous one we will rise from the gold-limbed hills of the west we will rise from the wind swept northeast where our forefathers first realized revolution we will rise from the lake rim cities of the midwestern states we will rise from the sun baked south we will rebuild reconcile and recover and every known nook of our nation in every
024corner called our country our people diverse and beautiful will emerge battered and beautiful when day comes we step out of the shade of flame and unafraid the new dawn blooms as we free it for there is always light if only we're brave enough to see it if only we're brave enough to be it wow how's that for national debut most of us will remember where we were when we heard joe biden take the oath of office give his inaugural address you will all remember when you heard amanda thanks as much as i want to hear george uh stephanopoulos commentary um so the next slide is um is it's again it's what we are asking our staff to do so we ask them to reflect we provide them with those reflective questions and then just a
025couple of quotes uh and again each time uh and fran and i have talked about this each time we hear the speech it's there's something new uh that comes up but um the quotes that if i were to go through this exercise the quotes that came up for me uh were these two and the second one is really uh meaningful in that it really epitomizes the equity work right we're not we're not striving for perfection because if we strive for perfection we are paralyzed right we have to move this work forward and it's messy and it's ugly and we're gonna get it wrong sometimes and and and that's okay as long as we're moving it forward and our intention is honorable and our heart is in it um what we're striving for is um is
026a purpose and the purpose is um to make sure that our students receive educational opportunities that they deserve and i believe is that the last slide friend yeah uh this is this is just a an overview of how when we do our work in quarter three not only is it going to focus on um oppression and awareness it's about interruptions and culturally responsive teaching and those are the key vocabulary awards we're working on and that is what we're doing it sounds simple but as we know it's a very complex um complex system we're trying to read navigate so thank you for letting us share with you a little bit of what we're doing very carefully um first of all thank you as you as you remember i'm born to ask for quarterly updates on our
027equity work and so this is this is just one of those times that we wanted to bring you up to speed on where we've been and i also wanted to to just take a minute and thank you and fran for the work that they've been doing and since we've been together last we've made the announcement that fran is going to be the new equity access and engagement officer for the district and um and we know that you can tell by her passion and her commitment to this work that we're going to be able to make some great strides um under her facilitation and so we look forward to that and and i also just wanted to take an opportunity to thank syed for the work that she's done over the over the years with it
028she has over and over again um answered the call and led us through um hard work and head work and our students are better because of it so say day thank you for all the work that you've done as well thank you fran thank you um i i also just wanted to ask um that i i have on my list my next book is cultivating genius um to read and so i wanted to also ask a little bit more when it comes to that teaching um i think it was a third column on there on that slide where i have the different things i think that the majority of as board members um we deal with a lot of like the operations of our district and a lot of those um policy kind of issues
029is and i think an area that would be good for especially the board members like me or others that don't come from the academia or education background is to learn a little bit more about that um for us to understand how um the work that we're doing in here impacts our students in the classroom and what does that mean oftentimes i think we we do get this high level but if there's things that we resources or or things that we could read to better educate ourselves as well in this in this area i think most of my board members would agree that we would love to do that so thank you again for all your work our next item is our drug and alcohol and tobacco prevention plan with casey and brooke thank you such
030a hard uh group to follow uh with the drug alcohol and tobacco prevention plan but we'll give it a go as you remember as you remember traditionally we bring this plan to you in november and just with some delays and scheduling conflicts we're now here to present it to you i do want to highlight that this year's plan has been completely revamped and all the credit needs to go to uh brooke nova and her team of sarah cory and kristen who really spent uh quite a bit of time going through and making sure uh every aspect of this is updated and reformatted it's been quite a long time before that's done so pay attention to some of the changes and some of the great updates that have been done i'm actually going to turn it
031over to brooke and her team to go through it with you and then feel free to ask questions um from time to time at the end one one thing i want to point out is i know that traditionally we spent some time discussing the oregon healthy teen survey results that that survey did not happen this past school year as we were getting into covid so there is a delay in the data there but we are on track to pick that up again um so without further ado i'm going to turn this over to brook nova thanks brooke yes hi everyone i am so happy that actually the presentation that francesca city just shared it is uh right you know right before ours because as you look at the plan it really is a comprehensive health
032plan with attention in this focus of our drug alcohol and tobacco prevention intervention work so as casey shared the holistic approach i hope that you saw throughout that comprehensive plan really is a reflection of that and really in that focus of the integrated model looking at our trauma-informed care practices our strength-based um asset-based work centered in equity i think you know so much of what we have shared in social emotional learning and the framework of castle is also centered in uh culturally responsive teaching practices and with that equity lens and then really that evidence-based approach when we look at curriculums resources and practices to implement so i hope that you saw that throughout the the plan it really is the work of kristin blomberg sarah keller and corey sakamoto who worked on that in addition
033to our community partners we bring together community partners every other month now across washington county that we work with in different aspects and one is our washington county partner who represents drug alcohol and tobacco work not only for students but also supporting families so bringing them into the fold even more this year has helped in many ways but one also helping to revise that plan as well i also wanted to share some additional aspects that we're currently working on so one that you'll see is our progressive discipline plan and we've been working through revisions of that for three years now specific to also supporting students in drug alcohol and tobacco infractions and how do we create wrap-around services and supports for our students so when you see that reference it also we're working with washington
034county in a project through georgetown university and we'll be wrapping that up in june but we want to make reference of that work and what we're doing focused in that project but once again looking at that continuum of care and also the wrap around services within that plan so just wanted to highlight and share that as well and then we i've had the honor and thank you for asking me to to share work that we're doing in social emotional learning specifically over the past uh first half of the year when we look at our social emotional learning work and now having a consistent framework within morning meeting and advisory structure that is also where we're able to deliver some of our lessons around mental health around our information to be shared through addie's act or
035our aaron's law work and so having those frameworks that the framework of morning meeting and advisory to deliver that information has been so helpful and as we know all of these components as i talk about drug alcohol and tobacco the reference to comprehensive health is not a standalone right all of these pieces are a domino of both mental and physical health in this work so that that holistic approach has really been a center of this work um and then finally as casey referenced across our state there was a pause on the healthy teen survey we actually just shared information this past week with our building administrators let them know that we will start that survey work in march it closes april 30th so to ensure that we have a new cohort of students in that
0362021 data to hear what's going on i think more than ever it's important that we get that survey out look at the responses and then calibrate what is working really well what do we still need to refine i really see this plan as a constant refinement and and then the ability to to support students in new and different ways so i just i look forward to that data i think that's really going to help as we look forward into next year as well finally what i want to say is i thank you to our board you're i appreciate the questions that you uh that were sent to me ahead of time i appreciate the level of detail of looking at the plan i appreciate your your constant um attention to social emotional well-being of our
037students and the safety of our students so i just want to thank you for the work and and for your your advocacy in that as well so that that was my last thing i would love to take questions um i think casey for sure can attend to the safety side and i can attend to the comprehensive health and what is i called out in this intervention and or prevention intervention plan a question there from jackie book and i did already send this question to brick so she had a heads up already um i am really glad to see that we're adopting evidence-based curriculum um to increase the alignment from k through 12. um can you give me just a little bit more of a timeline about that it says in here that um hsd teachers
038design curate their own curriculum and i just wanted to understand just a little bit more what that looks like and if we're if we're looking at adopting evidence-based curriculum what the kind of timeline is on that and and jackie i didn't know if that was more around a comprehensive pre-k 12 health curriculum adoption so that's where i i need a little more clarification and that when we look at drug alcohol and tobacco um work some of those pieces that are called out are our teen intervene curriculum that we're using in middle and high schools which was selected because it's an evidence-based curriculum to support drug and alcohol work or when we look at our social emotional learning lessons that we have that support this work in social emotional learning and how that connects to drug
039and alcohol that's where they're based in our castle framework which is an evidence-based curriculum and then we look for pieces like stanford harmony which once again is evidence-based so in what the curriculums that are called out in specific to drug and alcohol that's the reference of that and we're very lucky to have kristen blomberg and sarah keller and and morgan quimby who work who work on that um in in teams but i i didn't know if that was in reference to a comprehensive health adoption and that isn't necessarily in my um real health to respond to well now that i look at this it's on page 10 it's the beginning of page 10 it's it says district health curriculum so and that's where it says that they design and curate their own drug and alcohol
040prevention education curriculum to meet the standards so i think maybe i'm confused i don't know but it says efforts are underway to adopt evidence-based curriculum so is that is that talking to overall health or is that that notation is specific to drug and alcohol and kristin has been working with level teams so for example our middle schools just put together a delivery for middle schools working with health educators on drug alcohol and tobacco lessons so that preference is specific to that area of work in an over in an overall comprehensive health adoption um that isn't the what it references it references specifically the work within drug alcohol and tobacco okay okay i think i just wanted to make sure that it's um if each teacher is designing their own that they're is there something we
041can do to make that easier have more of a comprehensive you know that everybody teaches kind of the same thing and i know that's what the standards yeah are i just i don't know is that something we can i think what it has i uh a and you've probably all experienced this too a um a positive out of all of this and this meaning uh incovid is online meetings so kristin is able to pull together once a week health pe educators in looking at things like the design of the middle school unit that was just just done in february so just wrapping up this month to this work so her guidance did create a consistent framework for middle school for example and but that's what has been so great is being able to more frequently
042pull together those educators and have those conversations so that what we're seeing across schools is something that's much more consistent and it's developed and curated together i hope that helps it does it does it sounds like it's something that we're working on creating something that that they can just pull from rather than create their own so thank you thanks jackie and thank you brooke i actually saw a really great presentation on the program and i believe it was um i think it was pps but one of the things that i was looking for and interested in more was around like um how do we connect students with like rehabilitation and and also provide access to that information or for parents um and and i think as we move forward with creating like dracula saying something
043where everybody can just grab that information and curating a program um i would really like to also see those resources be kind of embedded in this i don't see any other questions so again thank you casey and brooke we are moving on to our next item which is our fall 2021 22 kinder enrollment plan and process with dell and audrey awesome hello there so um as we have been looking at our um kinder numbers and just planning for the fall we know that we may have more kinders enrolling this year than we are expecting in a normal year just because we were missing some so um this evening we really wanted to talk to you about our enrollment process not only for our kindergarteners but also for families who may feel like their student needs
044to be retained or the process for families who may feel like their student needs to be promoted to another grade thankfully we have systems in place and have had them in place for a long time that are in line with our policies um our policy jea is around compulsory attendance with policy ike which is around retention and promotion and jeba which is the guideline for early entries so those are kind of our foundation and we're really thankful for that because it provides a guidepost for us as we move forward and get ready to partner with our families to have discussions about what is best for their student and their success in school so audrey is joining me um this evening to kind of share uh what the conversations have been at elementary and the training
045that we are providing for the staff that are getting ready to welcome in families so um audrey is gonna talk about do we have a powerpoint i can't see on my screen here um we do have one and i don't know if kelly hopefully kelly can yeah yeah so um yeah so we're gonna go to slide two and hand off to audrey so one of the things that i think we've talked about is obviously we had kindergartners that may may have not enrolled this year um i think we might have used the term a redshirt kindergarten kindergartner um in this scenario and so what we wanted to talk about is as you know our compulsory attendance is actually age six if you look at our oregon our policy in oregon oregon law as well so
046basically for students that are going to be enrolling um if they are at age five on september 1st which is our policy and they're new to school for kindergarten we will enroll them in kindergarten that that will stay the same as we always have done before in the past age five september first come on down um if students are new to school as well at age six we will have a brief discussion when we get that information with the families that they do have the option of enrolling in kindergarten or they may enroll in first grade i think there are scenarios where we might be having conversations of kindergartners that perhaps didn't register through home school but have had opportunities of learning um during this pandemic even though they weren't enrolled in an official school
047setting they may want to enroll in first grade because they are of age for first grade but if they uh families chose to they could enroll in kindergarten at age six as well so that's kind of how that policy will or that process will work for our kindergarten students that will be joining us or our of school-age students that will be joining us at age five and six coming in pop to the next slide thankfully we have amazing policies already set in place um for retention and early entry and promotion um deal i don't know if you wanted to talk about those a little bit or if you want to yeah so again we do have processes and policies for this including flow diagrams because it can get a little complex and we want to
048make sure that we have the same conversations with every family all conversations about retaining bring your student in early or promoting them to the next grade should start at the building level we definitely want to make sure that we start building those relationships with teachers parents students and administration at the beginning to make sure that we understand the needs and make sure we meet those needs no matter what route we may go we definitely lean on the best practices for child development so we're in a constant cycle of looking at research and making sure that we are sharing that information with families so they can make informed decisions i think it's important in our district that we recognize that we really are partners with families and so we interview our families we have sets of
049questions things that they should think about like if your student is entering school early have you considered that they might be 17 and going off to college sometimes we we think about kind of a short-term thing and we we aren't always thinking about long-term or if you think retention is best for your student have you thought about the fact that they may be a freshman learning to drive how would that feel with their peers and and how that experience may be so we have those kinds of conversations and then we always have a constant um monitoring and check-in we have a set six-week monitoring for any discussion uh or any decision that's made and then we discuss with parents again just because uh we don't want it to be a one-and-done we want to be
050a constant conversation about what parents are saying what the students experiencing and what the um what the teacher is seeing as well so that we make the best decision for a child's trajectory but all three of these typically happen more often down in elementary so i'm going to let um audrey talk a little bit about what that looks like in elementary schools so um for all three like dale said um they do happen more often and it is reaching out at the building level and following the flow chart and looking at conversations with current teachers if they are enrolled in our schools and having data that supports um all of those decisions that are made for the early entry process that will remain the same those are for students that are um younger than five
051that would like to start kindergarten early we have a process for that in which we do look at um we do some assessments um some you know interviews with families and making sure all those questions are answered that dale talked about those have been very helpful in our processes in the past and we know they may come up we believe retention conversations may come up more um more frequently this year it's it's an i mean we've all heard this phrase we're probably tired of it but it's an unprecedented year and um how we are going to handle it and i think it really goes back to what's best for the child looking at the data that we currently have knowing that all of our children have experienced an unusual year of learning and so we
052just want to again make the best decision for each student um if you click to the next slide we really have provided our administrators and our office managers who tend to be the front line of these conversations scenarios the forms a flowchart like dale talked about that's very specific for the retention process and very clear for the early entry process as well um for tag that that typically is where promotion comes in and we have a great process set up that when we in which we use the iowa accelerated scale to determine promotion and making sure again that's the right fit for a student and um what what works best for them into their future i think it um i think we're going to have more conversations again and different scenarios will come up um
053that are new to us this year and i think by following our set system and having those conversations i feel like um our office staff and administrators are prepared for that and we'll work through it with each individual student that comes to us and i think next one is any questions [Laughter] uh uh sorry i didn't think of this before but it was when audrey used the red shirt term that sort of triggered it for me i think we've all heard that term um do we have any idea and you may have this at the ready so um just wondering like red shirting kindergarten had sort of become a little bit of a thing people were doing anyway i wonder how many red shirts would have started in fall 2020 and now that would be
054you know figuring out and then may not have come so like is it i wonder if it's a big number that of people that had red shirted already and then now they'd be on the cusp of turning seven and figuring out where to go i think in those conversations around those that are turning seven it probably would be um just developmentally looking at first first graders um at a first grade entry at that point if they're on their way to seven um my hope would be that those um students that were at age six that were going to start this year started kindergarten at age six i think what we're going to see is just a larger influx of those age six that are going to be starting kindergarten this year and um i think
055i think this is shared before but we're i think we're about 200 down so in kindergarten so i think that's we're gonna see um we anticipate a bubble at that level and a little bubble that may occur in first grade as well because i think we have kindergarteners that were homeschooled that don't necessarily register through the esd um for that as well yeah um i i did have a couple questions um uh one i love the idea of having a bunch of kindergarteners just a wave of five and six year olds would be awesome um and i know that we have like our fairs our kinder fairs that provide a lot of information like parents and connect them with resources as they're starting i was wondering what are we doing on that front to get
056community members provide information and uh how are we working maybe with also like elaine's team and helping kids that identify i need to be identified and getting additional support um because you don't know what you don't know coming into especially for new families into the district um so those two questions and then i'll ask my last one so i can answer the questions our early um oh my god i just blanked on our early learning fair is actually happening this week i believe and it was pushed out through social media and we are in the process of updating our kindergarten orientation page on our um district website with that information there as well and those two of those those um those fairs occur i believe tuesday and thursday of this week actually um virtually if
057i remember correctly and then much like last year we did um a virtual orientation week for kindergarten um and just picked a week to really have all of our schools be all about kindergarten basically for that week and we pushed it out through hot news we pushed it out through school sites we pushed it out just to get um get the word out and it really um we found it to be really effective because every school was doing it at the exact same week um in the past schools of kind of like some schools do it in april some schools do it in may and i think there was a great um great communication push around getting entry of our of our last group so we'll be doing something similar and um i think we
058decided actually the week of may 3rd will be our large push for virtual kindergarten orientation so we'll do a lot of advertising prior schools will update their slides and all of their information to push out as well and we hold family nights virtually during that time as well so we're going to be doing a very similar model um and and using that website base to kind of go to and get the information we've learned a lot with technology and there's a lot we can share and introduce through technology and give information as well as having having it translated for our families and being able to share that information out and holding those q a sessions seemed to actually work really well this past year um i can let elaine talk about student services just a
059little bit on that if if she can kick it to her yeah absolutely so on every in any given year we have about 250 students who are coming um enter into kindergarten from our esd programs and um our esd northwest regional esd works with our early childhood special education program and in order to understand their needs prior to them coming in we actually have a day where we sit down with the case managers at the esd and our specialists here um in the admin center sit down and we actually go through every need that every student who has really intensive needs and so everybody is very aware of what the needs of our incoming students are when they come in our kindergarten teachers are participating in school age ieps that happen before students come to
060school or shortly after they come to school and we usually have a pretty good picture of a student and the type of needs they have as they're coming we do have some students that come that haven't been in early childhood special education and then we do observation and assessment as they kind of go through their kindergarten year thank you elaine and audrey um the last question that i had was just around that bubble that we think is gonna happen with kindergarten and first grade and you know due to the spacing requirements and our our classrooms do we foresee any issues and capacity because of our covet i i'm hopeful not um because we were down those students to begin with so instead of maybe three first grades we might have two first grades and four
061kinders so you know they they're kids that are eventually coming to us that maybe we're missing in the past so hopefully not i think our our um our bigger challenge honestly is like curriculum because if you are used to having 100 kinders and now you have 130 you need to buy new materials for the extra teacher so it'll just be really imperative for us to get as accurate numbers as we can early and so i'm really thankful for early kinder fare and the outreach in our community so we know who to expect and we can be prepared to serve them in the fall thank you dale all right thank you audrey again our next item on our agenda is a return to in-person learning update with mike travis and dale all right thank you um
062actually tonight we've got um travis connor and beth so things have changed since uh i didn't want to panic dale uh when you called out her name right there um as you know you know we've been working on the details of this plan and so the the new information that we have to share with you there's there's not a ton of new information for this evening we are going to share with you some timelines and we want to give you a vaccination update we want to talk to you a little bit about uh the topics that are coming up in bargaining and there and we've got some information at the end of where community members can find information on various schools how many students are participating in lippy or limited in person and how many
063and when hybrid is supposed to kick in at those schools so that's the information that we have for you today we are committed to communicating with the with our families and that happens every wednesday so there'll be information coming out tomorrow but at this point i'm going to turn it over to travis and then he will turn it over to the other folks when he's done with his portion so travis thanks mike good afternoon everybody um we'll get started with the powerpoint but i just wanted to remind folks that there are kind of three three objectives we have three things that need to come together for our plan to take place to get students back in school on march 29th the first is that we need everybody to get vaccinated or have the opportunity to
064be vaccinated the second is to see those metrics stay below 200 cases per hundred thousand if we're going to talk about bringing students back to in-person learning k-12 pre-k-12 and the third is we need to meet all the different safety and health protocols uh in order to keep everyone safe and so um we're also negotiating those things i'm committed to working with our associations to come to agreement on the health and safety protocol so tonight's updates are quick updates on those three areas so go ahead kelly thanks for djing tonight one more slide please so we're in wave four of the um vaccine plan uh according to the facts that i know and beth might have an update because she's been working closely with the regional vaccine team too we have in wave 4 300
065appointments opening up from february 24th through 27th and they're opening up chunks every three or four days of new appointments wave four is said to be going into march which in a minute when you see our timeline is right in sync with where we need to be getting our high school students back into in-person learning possibly on april 19th so as we as you know we've phased our vaccines and our opening of school grade levels to be in sync with each other to make sure that all educators have two shots in two weeks in order to have full immunization um according to what we're being told again just publishing the information for the hotline if folks need support one more slide please very encouraging news was posted yesterday that we are down to 93.7 cases
066per hundred thousand in washington county which is a steep decline over the last few um bi-weekly periods and you can see that we're in the green in terms of test positivity rate so i know i continue to hope for this and wear my mask i hope everyone else is doing the same and it's this is counter to some of the predictions about what was going to happen um post-super bowl and in the middle of february when we all experienced fatigue from staying away from each other but thank you to the community for staying safe and socially distanced and washing our hands and wearing our masks this is a group effort and we need to stick with it if we're going to see these numbers stay low in case you're curious we have looked at you
067know what happens if we get down below 50 and we'll still have the restrictions from the ready school safe learners to keep in small cohorts nothing really miraculous happens at 50. so i'll keep you posted as guidance gets updated but it would be great if we could be down in the green by the time we come back after spring break uh kelly one more slide please i'll kick to uh connor for the negotiation updates and some of the topics that we're talking about with associations thanks travis good evening everyone in terms of negotiation updates there the three areas that we're having really um a lot of discussion but collaborative conversations about are meals at schools and how that's going to look for each of our different levels elementary and secondary and then looking at the
068schedules um as we have students return for our pre-k 2 3 4 5 6 7 8 and then 9 through and then just looking at how the classrooms will be prepared in the lenses of like with our custodial facility staff and the technology needs that are going to be a part of that piece and we are hopeful that we are going to remain on track and we're very much committed to bringing our students back on march 29th for our k2 and expanding from there so thank you i will turn it over to whoever's next i think that's me um unless mikey wanted to comment on our instructional model we we continue to talk about the interactive live stream kelly if you could click forward one that would be great and just to update the board
069other districts in the area forest grove beaverton portland public have started to talk in earnest with their educators about adopting this model or an adaptation of it and we're even starting to share resources like videos and graphics across districts so if our region can land on a similar instructional model and share resources and supports for teachers and families that'll be a real benefit to us and as you know we've worked with the larger districts around the state every step of the way in meeting health and safety protocols and in talking about instructional delivery and supporting students so we continue to focus on how we will support students families and teachers in the transition back into the classroom by making sure that the tech tools that they have are going to work for their instruction also
070addressing social emotional concerns and preparing teachers to support students with social emotional well-being as they return to the classroom and we're working with all of our principals at the school level blueprint teams to create videos that will let families and students and staff know how to enter the building how to work in the hallways what instruction and lunchtime will look like so we're developing district level instructional and pd tools professional development tools and we're also coaching our leaders to communicate effectively with our communities one more slide please kelly we're also surveying staff classified staff licensed staff super techs and administrators about the child care needs that are going to come up when we all go back to school starting march 29th for many of us we got 375 responses from staff who have children of
071school age between third grade and middle school and we surveyed them on what their current child care plans are and what their plans would be when we come back what we're trying to do is work with community partners like champions ymca to figure out how to create more opportunities for staff so we'll keep you updated on what we can do to help our staff find care and support for their own students to do cdl in the scenario that we can do that we think that would be a big benefit to staff and help families be successful coming back to work in the spring um one more slide please kelly so quick timeline review one more slide please this hasn't changed and so you can see that we'll start with pre-k 2. if all those three
072factors stay in line uh march 29th uh the following week with three through four following week five six and then the following week opening up to um secondary so we have a lot of planning to do still with the secondary uh level model and um we're working with our administrative team to do that as well as working with h.a and hcu on how those health and safety requirements requirements will be met and how the workload and the work day we'll be set when we come back it's not going to be perfect and we're having to have a lot of conversations where there's no perfect answer but we do have a large collaborative set of teams working at the school levels and at the district level trying to work out the details one more slide please
073i think beth had something in here but i can't remember what it was that's all the slides we have beth i may have just talked through your slides so let me know if there's something that i missed team thank you for the chance to talk no it's okay i was just going to give a brief update on our plans for providing an opportunity for families of students who participate in high school athletics to be able to watch their children's contests we have been collaborating with the company called pixelot who provides live streaming services for our varsity contests and we are currently finishing up installation of those units they will be at hairfield for the stadium and the turf field they will be in each comprehensive high school's gymnasium and then for liberty century and hill
074high they will be positioned on their turf field and at hill high it will also be positioned so that the camera can swing around to their varsity softball field and we are currently investigating our opportunities to provide the viewing services free of charge to families who are experiencing hardship due to covid so um we'll provide additional updates on that um in the coming days the other thing that i wanted to let you know something that we'll be able to share in our return to school planning update tomorrow is that my team and i have created a return to school dashboard that is available on the website i don't know if kelly wants to navigate to it it has a friendly link which is just our website slash dashboard and we can just take a quick
075look at that not sure if she actually wants to do that or not um i'll i can describe to you what's on it as perhaps she is navigating there oh here we go perfect so this is um a page on our 20 20 21 school year website uh it's very mobile friendly so if you check it out on your phone um you should have a good viewing experience there we've got listed some of our basic mitigation strategies and information on how to report a concern if people have them it has the current covid status in our county as well as the governor's risk level designation which will be happily moving from high to moderate this friday and our move to high was a change from what it had been for several weeks which was that
076extreme so we are moving into moderate as of friday which is great there are expandable buttons there that explain how to read the chart and then i also have a link to the ready school safe learner's guidance for anyone who wants more detail and then if you could scroll down a bit kelly the real need of this is is here where is the school operational status and number of students served so here you have a list of every single school hyperlinked to each school's name is their current operational blueprint it talks about what services they're currently offering to how many students in person and then their plans for when they will commence with hybrid education and how many days per week that is anticipated to occur so uh we will be updating this dashboard at
077least weekly with new information and really hope that that's something helpful not only to our families but also to our broader community for kind of just an at a glance look at where we're at with our return to school planning process thank you jackie can we answer any questions for anybody i was just going to ask the instructional videos that you're creating about um you know how things are going to look like in our new environment for students is that going to be on this area for families to access or is that shared somewhere different so um the video that we came out with what last week is if you go to the 20 20 21 school year page you can get to the video there this is just kind of a what we call
078a child page to that main page but yeah all of that information is there erica to answer your question at the school level the um we'll be using the main communication channels for every school like whether that's remind or um you know parent view blasts the the mechanisms that we use would be where the videos would most likely come out although i think technically speaking too if if those are linked to the school's blueprint those will also be embedded there right now if you were to click a school's blueprint it would show you the cdl and it would be very boring it would say we're in distance learning and when the blueprints are updated it'll show you a more dynamic hybrid schedule and then all the safety protocols documented you know how do you enter
079the building how do you wash hands etc and it's that stuff we want to capture at school level videos and push out to families by all of our methods jackie you had a question yes thank you um what um once we return to in-person hybrid what does it look like if there is a student in a classroom that has test positive for covet i mean what it just roughly what is the the plan if if and when that happens yeah two two kind of levels of that um beth you're not muted by the way the first would be if a student shows signs of illness we have an isolation room or a care room where students can go so um that's for any number of symptoms that could be coveted related or not and we'll
080provide support to families to figure out what are the next steps after their students exhibit symptoms at school when they pick them up your question was what happens if a student has a confirmed case of covid at that point what we would do is uh contact tracing through our nurses and in collaboration with washington county figure out what the notification protocols would be so they've been coaching us and one scenario is that we notify all the students in that class another scenario is that we find out that a student in that class and that other student had a play date and have been you know exposed to each other for more than 15 minutes without a mask and so we would be notifying there's different levels based on the contact tracing that we're able to
081pursue as far as notification goes if there are two or more cases in a known in a classroom it would like we would likely be told to quarantine that classroom cohort for 14 days then depending on you know there's all these different scenarios that could play out about other cohorts being notified if students when that cohort were identified as members of a different bus cohort for example and then parents would have the information they need to make a choice you know do i keep sending my kid to school because they told me that there wasn't a high risk or am i now going to stay home for a few days well i just want to say thank you to you your team beth the entire cabinet and all of our staff this is this is
082it's mind-boggling all of the scenarios and the what-ifs and i know how hard you all are working so i just want to personally say thank you thank you and we'll pass that along to others who are involved in that work jackie thank you got a question from mark as well yeah i reiterate the thank you off the top but um so that the plans for k12 before through six are pretty well baked it seems and we're still working on our plan for secondary and i think uh cautiously optimistic that the numbers have come down faster than we expected i think you know variants and all those kinds of things people were talking about a second wave or a third whatever whatever wave we're on uh another one um and you know it feels like we're
083going to be able to keep that minimum so by by um formulating our plan for secondary as the numbers are coming down are we able to factor in those decreased numbers into our plan on how many days they can be back how many kids we can have in school those kinds of things yeah mark i was oh go ahead mike well i'm just i was going to say the it's not just the it's just it's not just the level that we're at within the county but it's also the guidance that's provided by the state and the the need to fit within that guidance so the number of students that secondary kids can be in contact with um the the square footage requirements the transportation requirements and um dale's dale do you want to spend a
084minute just talking about some of the challenges that we're working to overcome at the secondary level because unless the guidance changes there's a great likelihood that we may be able to only get 25 of the kids back on any given day which would mean we would be we would be meeting in person with secondary only once a week now we're trying to do better than that but the guidance is really really a barrier here and that high school break is sorry dale but the high school break is sort of really where the data shows kids students start to really react to covered more like adults it's that 14 15 year old age where really that the the saying kids don't react the same way it doesn't really apply anymore yeah and and like micro sharing
085um it's possible that we won't be able to get large groups of kids at this point based on classroom size you know we have to have the 35 square feet between every student and so we have some classrooms that are as low as 12 13 kids that we can fit in a given classroom plus you need to make sure that you have room for teachers so we've been looking um you know our at all sorts of different models our um class or our class sizes in high school tend to be a little bit larger so if you split them and what we're hearing from across the state and throughout the nation is that high schoolers tend to come back more than we see in the elementary so at the elementary and k2 we're getting numbers
086around two-thirds but in most of the other districts in the nation it looks like about 90 percent so that's kind of what we're guessing so it's one of the models that we're looking at is potentially bringing back all kids at the high school level one day a week with some kids coming back two days a week based on data and need and of course that's all in bargaining you know we're progressing with bargaining and having great conversations but um there's that we need to think about the cohorting we we can only have kids in cohorts with a maximum of a hundred student contacts and so if they have four classes but we bring in a quarter plus the bus it starts to get a little um complex we've got bathroom issues uh access cleaning where
087are they going to eat will it be a grab-and-go lunch or grab and eat breakfast i mean there's there's lots of layers um so and transportation i mean carol is working wonders but we are a very large district um and so as we look for elementary and uh it's really beneficial that our families are responding to our survey because it lets us plan better about how many buses we're going to need but our buses which normally could hold 70 now could probably hold 30 35 so that's multiple routes i mean it just gets super super complex so i'm thankful for every layer of our organization and and the constant um brainstorming around getting our kids back um but it's a pretty big challenge that we're we're trying to overcome one of the one of the
088things that we continue to be concerned about at the secondary level and and specifically high school that i'm going to address here is just the engagement of the students you know that's something we're concerned about and as we move into the fall one of the things that we're going to be mindful of is our need to accelerate learning for our students and that's true across all levels but it's it's it's a it's a huge concern at the high school just due to the amount of time that they have left with us before they before they leave our system so one of the things that we'll be focused on is making sure that we have strong systems in place for accelerating that learning making sure that we've got the instructional leadership necessary to move that work
089forward and getting additional resources in terms of people to the high school in order to do some of that work so um that is on the horizon for us it's a big concern for us and um i wonder audrey would you take a minute and talk about the middle school just so that we have a complete picture here sure at the middle school level um again like dale said all of this is in conversations with um with our bargaining units but our hope actually at the middle school is to be able to bring students in in the two day two day a week model um the reason it would work at the middle school is we structured our day a little more uniquely in terms of having the core on monday tuesday thursday and friday
090in cdl and then our students in middle school do electives in pe on wednesday we would keep electives and pe most likely in that virtual model on wednesdays but because we did the core classes only on monday tuesday thursday and friday we have students in teams and we have them in cohorts already of less than 100 if they come in at a rate of half so we think we'll be able to do two days a week at the middle school and once we know a little bit more information about how many students are returning and hopefully we'll be able to bring them in similar to the 336 model comment from jackie i just want to say thank you and i know that we have uh watching the live stream right now and i just want
091everyone to know that you guys are being so patient to answer our questions some of these excuse me some of these questions we ask we ask because that's what the public is asking us as board members at least me um and i may already know the answer but i want to make sure that everybody listening also understands what's gone into this and what we're working with so i just want to thank you for being patient with us when we ask questions that you're like what so thank you thanks jackie um i i did have just another um question around um how we're especially our our k through two and um that's the level that's coming in first and if there's any um as we're developing like those videos about how school's gonna look like now
092is there additional um things that our teachers are doing to kind of prepare our kids that are coming back or just to know if they are coming back this is what's expected like behavior-wise around like social distancing all of those things all right erica because we're still in bargaining there's a there's a number of issues that aren't completely nailed down yet but one of the things that we do know is that we're going to need some transition time before students come back so we're anticipating that the week before spring break the teachers will need some transition time to not only do some professional development themselves regarding the health and safety protocols that we have in place but also to prepare students and families for what that transition is going to look like so that is
093work that's been done behind the scenes until we've completely bargained that and had the opportunity to work that out with the associations and that is not being shared widely with individuals yet thanks mike don't see any other questions your hand raised all right well thank you everybody for all of your help and um planning and all the work that you're doing um to help us the logistics um it's a lot and i just appreciate um the level of detail and care that you're taking to ensure that our staff and our students come back and that they are in a safe space so with that we are going to take a recess and we will come back at 7 for our regular session so i am recessing our work session what was that for you dear
094um virginia garcia is having like community um listening sessions uh regarding the covid vaccine all right welcome back everyone i am going to call our little school board work regular session our first item on the agenda if you would all join me is to do our flag salute i pledge allegiance to the flag of the united states of america and to the republic for which it stands one nation under god indivisible with liberty and justice for all thank you everyone our next item is our land acknowledgement and i will read that out loud as we gather here today even in this virtual setting we would like to take a moment to acknowledge that our district service area is on the occupied traditional homelands of the aflati indigenous people lands we now call washington county and
095the state of oregon we thank them and their ancestors for being the original stewards of this land we take this opportunity to offer gratitude for the opportunity to learn work and be a community on this land we also acknowledge the systemic policies of colonization that have led to genocide relocation and assimilation that have impacted indigenous and native families both past and present and those who will be affected in the future according to the kalupuya tradition people have lived here since time immemorial indigenous people still live here today having persevered through u.s sponsored war displacement genocide and oppression we honor the indigenous people whose traditional and ancestral homelands we stand on the tualatin caliphuya pathlemet clackamas tum water malala vance of the chinook and many other indigenous nations of the columbia river we believe it is
096important to acknowledge the ancestors of this place and to recognize that we are here because of the sacrifices forced upon them and remembering these communities we honor their legacy their lives and their ancestors we also recognize the urban indigenous native first peoples community living in the metro area which includes over 400 tribal nations we also have our recognitions and proclamations and our first one today is a classified employee appreciation week with directors frost in honor of classified employee appreciation week march 1st through 5th 2021 the board of directors would like to publicly thank over 1200 men and women who fill the critical roles of educational assistants bus drivers cafeteria workers maintenance technicians custodians office support staff and many others for the hillsborough school district your often unsung work behind the scenes support of teachers and
097delivering instruction diverse talents and tireless dedication to our community students is invaluable your contributions to the hillsborough school district are valued and appreciated please join me in thanking our classified staff and recognizing them during classified employee employee appreciation week the board of education and the hillsborough school district do hereby proclaim the week of march 1st through 5th 2021 to be classified employee appreciation week we urge all community members to join us in recognizing the many contributions and achievements of classified employees to the development and prosperity of our hillsborough school district community thank you jackie our next recognition and proclamation is women's history month with director martinez good evening everyone the hillsborough school district celebrates women of every race class and ethnic background that have made historic contributions to the growth and strength of our community
098in countless recorded and unrecorded ways the hillsborough school district honors women that have played and continue to play critical economic cultural and social roles in every sphere of the life of our community by constituting a significant portion of the labor force working inside and outside of the home the hillsborough school district acknowledges that women have played a unique role throughout the history of our community by providing the majority of the volunteer labor force of the community and school district the hillsborough school district recognizes that women of every race class and ethnic background served as early leaders in the forefront of if of every major progressive social change movement women have been leaders not only in securing their own rights of suffrage and equal opportunity but also in the abolitionist movement the emancipation movement the industrial
099labor movement the civil rights movement and other movements especially the peace movement which creates a more fair and just society for all the board of education of the hillsborough school district do hereby proclaim the month of march 2021 to be women's history month we urge all community members to join us in recognizing the many contributions and achievements of women to the development and prosperity of our community thank you adira okay our next item on our agenda is the approval or of our agenda and i'm looking for a motion i move that we approve the agenda as printed well second so it has been moved by mark and seconded by lisa i believe please uh thank you please uh directors let me know your votes in our chat and i will read them all yes votes
100are jackie spross mark watson martin granham yadira martinez lisa allen she and kim and myself the motion carries our next item on our agenda is audience time best do we have any yes we have three you need to read your this oh yes sorry i'm pulling it up right now perfect public participation in board meetings is governed by policy ppdh visitors wish to speak before the board must complete an intent to speak card available on the top of the hsd homepage and submit to the executive assistant to the board of directors rose ramon comments concerning a published agenda item are limited to its designated place on the agenda unless otherwise authorized by the board comments about non-agenda items will be heard at this time commenters should include their name and is speaking foreign organization the
101name of the organization a spokesperson should be designated to represent a group with a common purpose up to three minutes at the board's discretion will be allowed for an individual comment commenters may offer objective criticism of district operations and programs but in public session the board will not hear comments regarding any individual district staff member accommodations involving staff members should be sent to the superintendent channels for the board's review of legitimate complaints involving individuals include board policy kl public complaints if appropriate the board chair will connect the visitor with an administrator to receive comments regarding personnel any hearing conducted before the board regarding personnel shall take place in an executive session the board thanks all visitors for their presence and appreciates the input of community members okay our first commenter is amber marone and she
102says my concern is that with the high school kids going back so late in the year there are some classes that don't work well in the cdl format such as technical classes subjects needing more hands-on learning classes with labs ap classes and arts and music students in these classes are not getting access to the resources they need to be successful is there an option being considered that would prioritize getting these types of classes back to campus sooner the next comment is from tune marquez and tune says why aren't middle schoolers and high schoolers allowed to go back to school in person multiple studies have shown that kids need to be in school and not socially isolated from almost a year i also want to know how many middle school and high school teachers have been
103vaccinated to ensure the opening of schools schools need to be in session now district needs to adapt to changes due to the pandemic this is ridiculous to close schools down forever my children are home alone trying to stay motivated as i am an essential employee working from day one of this pandemic zero standards and accountability from the school district and the third commenter one second here is from so long it's cutting off other cells here okay mike kenningham and mike says dear hsd administrators and board members i am writing to you on behalf of my sixth and eighth grade children in the hillsborough school district i have tried to be an active voice in making sure that decisions being made regarding policy in the schools are being made based upon current scientific evidence but also
104that are in the best interest of students i want to avoid falling into the trap of how people feel about the situation as we all know good decisions are not made based on feelings but facts i would like to recognize and thank mark watson for consistently returning my emails and being willing to keep an open dialogue i think that we can all agree that the services which teachers and schools provide are essential to our kids and our communities thus they are essential workers the argument that they can provide the majority of these essentials via cdl is just not true my kids teachers have been doing doing a terrific job over this past year working within a model that is not conducive to learning and child development i am sure there are many more teachers working
105incredibly hard to try to achieve success in a flawed system i'm not going to waste your time reading off statistics to convince you to open schools i'm sure you are well aware of them instead i am just going to share with you my family's story on paper and the computer screen my kids are doing great i suspect the district and ode would consider them to be examples of success within the cdl model both kids maintain good grades keep their camera on the majority of the time and get very nice comments from their teachers however my family has been struggling for this past year sometimes it feels like we can barely keep our heads above water what is not seen are the hardships that happen when the camera and microphone are turned off there has been
106an increase in frustration anxiety and yelling for a variety of reasons all coming back to the kids are desperate for in-person interaction with their peers and teachers my wife and i have watched as one of our kids started to develop a growing dislike of school that has not been there in the past i have read his poem about the coveted monster that has taken away so many of his loves and the things that are part of his identity in the end he dreams of returning to normal before losing his sanity for these reasons we are now in a position where we are weighing our options regarding leaving the public school system there is plenty of evidence to suggest that the schools can open with proper mitigation strategies and without the requirement that all teachers be
107vaccinated first leaders are misinterpreting scientific guidance as a way to create a series of never-ending hurdles that have kept us in distance learning and then they dangle hybrid learning as some great savior i keep hearing that schools will open when it is safe but the definition of safe keeps changing we should try to implement all reasonable risk mitigation strategies but there is no scenario in which we reach zero covered risk learn tonight i am asking you to keep these students stories in the forefront of your mind when making your decisions they might appear like they are doing fine but there is the strong possibility that you are not seeing the whole story thank you beth our next item on our agenda is our consent agenda and we do need to pull an item from our
108consent agenda and jackie's going to um make a motion so i'm looking for rows and maybe you can give us a little bit more direction our language on the process for jackie i think that jackie will just make a motion to remove that item from the consent agenda okay i mean that we pull policy ikfb graduation exercises off the consent agenda and then we'll make a motion to approve the consent agenda as amended i second the motion to remove the item okay all those in favor oh so sorry so it has been moved by jackie and seconded by mark is there any further discussion if i could just provide a little context here um we had a had a conversation earlier today um and this policy has to do with um making various allowances during
109graduation ceremonies and i wanted to have dale have an opportunity to explain um what our current practice is well just the policy a little bit our current practice around this and then our recommendation to institute an ar to accompany this policy so dale if you take a minute and explain absolutely so um i had a conversation earlier today about the addition to this policy the last line in this addition to the policy um adds on graduating students will be allowed to wear items of cultural significance in accordance with consistently enforced rules established by the principal or designee that's new policy language that has been proposed the policy itself basically talks about parameters must be met in order for students to participate in graduation exercises and this edition further elaborates how a student might be recognized
110or celebrate their culture in such a celebration so historically we have had conversations across our district about the communication that we're sharing how to keep our our celebrations with a certain level of of decorum and and definitely a formal process but also recognize those differences in celebrating culture in the process of that we've received guidance over the years from oregon department of education including just the most recent recommendations that we received in january of 2020 specifically referencing cultural significant items of students such as eagle feathers and bearded cat beaded caps etc that would be appropriate and so i think throughout our district the principals have conversations with students about these things and we have a very culturally diverse community and so um situations that i'm aware of and in conversations with principals today they all
111have explained that they have conversations and of course they welcome those but i think the request was is to be a little more explicit in writing um that we uh value those opportunities to celebrate culture in this in this process so my recommendation would be just for the flexibility of it as as we all know we have a very diverse community and um we have a lot of different cultures represented and we want to be able to be flexible with the new community members that might come into our community whether that's in the next couple months or within the next couple years and so creating an administrative rule or an ar really explaining the communication that we expect to be embedded in the communication throughout our district to make sure that our families are aware
112of the process and to clarify um the types of things that may be included but also welcome them to have conversations with their principals about the ways their students would like to represent their culture and celebrate i think is a very appropriate ask so happy to pull that one off for the month while we uh bring an ar to propose to accompanying it in the next board meeting yeah that was my reason i just want to make sure that that what we're doing in celebrating different cultures is consistent because i know that right now there are differences in what some schools allow at graduation and others don't and so i just really want to make sure we're consistent with that and encourage that so thank you very much is there any further discussion on the
113current motion on the table mark i think martin raised his hand before i did using the little raised hand feature instead of the question what do you prefer the great stand of the question mark either i'll catch it okay okay go ahead martin so i was just um procedurally we're gonna pull it off the consent agenda and then i accidentally hit the uh the disconnect button when i was trying to raise my hand so i missed about 20 seconds of our of our dialogue are we yet to approve the amended consent agenda is that where we are right now there's a current motion to to to pull this item okay so my understanding is that it that's all it takes it's not a consent agenda if all seven of us don't want so there is
114no there's no really procedure beyond that if any one of us wants something off the consent that's that's the end of it it's no it's it's off the consent so then the question is what do we do with that item do we reintroduce it to as a agenda item or do we i think the consensus from what i heard from dale was that we would just pull it off the agenda completely and revisit it uh future board meeting reading the comments right now so we can pull it to add an ar we can leave the language as is or do we expect the language and the policy to change well i think at this point from a board process standpoint we we immediately the consent agenda to reflect that not being on it and then
115we've agreed that um i don't know procedurally how we formalize the decision to not address it at all in the in the meeting because i think i think the proper step would be what lisa is saying to withdraw the motion if we're all okay with the policy and we can approve the consent agenda and the ar when it comes back um doesn't need to be added so i think the easiest thing would be for jackie to withdraw sorry i didn't mean to cause a whole hoopla um i withdraw my withdraw my motion to pull policy ik fb graduation exercises off the consent agenda i withdraw it take it away thank you thank you everyone okay so now i am looking for emotion well i still had a so just oh i'll go over my hand
116but yeah uh just a little heads up in case you're not following along the state legislature as closely as i am there is a house bill 2052 i will put in the chat in case anybody's curious uh brought forward by governor brown and has already had a hearing in the uh house committee on education that says it requires school districts to allow students to wear native american items of cultural significance at public school events including high school graduation so just be aware that this issue is also making its way through the state legislature thank you everyone eric i think we i think we had a motion in a second and with uh jackie withdrawing i think are we are we ready for a vote then i think we need to remove we need to make
117a new motion we only had a motion for i move uh to approve the consent agenda as uh as uh as printed second so it has been moved by martin and seconded by jackie is there any further discussion saying none please signify a vote in our chat now we'll read it out our yes votes are yadira martinez lisa allen mark watson sheehan kim jackie sprouse martin graham and myself the motion carries our next item on our agenda is our action items and we have um adopt resolution approving northwest regional education service district local service plan for 2021-2022 with mike all right thank you erica uh as you're aware by march 1st of each year we need to make a decision regarding our participation in the educational service district and as well as approving the local
118service plan for the following year and our recommendation is this year that of course we do we do recommend that plan the esd always involves us in the construction of this plan and we are involved in multiple conversations before we ever get to this point and i would just like to say this here we've got superintendent dan goldman here and he's going to and i just wanted to say during this unique year he and his team have provided just exemplary service not only for washington county but for the reason i really look to as a leader in the state for facilitating conversations around equity facilitating conversations around uh coveted responses and he's just it just their team has just done a great job for us so um i asked dan to come today and give
119a presentation just so that you have a look into the work that the esd does on a regular basis it's pretty wide-ranging work and it's important work for kids in our community so with that let me turn it over to dan thanks superintendent scott and it is a pleasure to work with hillsboro schools and uh i appreciate the opportunity to talk to you tonight and i think kelly if you're gonna run a little slideshow on the side there that would be great last year at this time so this is my second year with the esd um and uh last year so last year was my first and uh last year at this time we brought the service plan forward and there were questions uh from the board um around our commitments and what we were
120all about and i thought it was a really good conversation and it was a it was a good eye-opener for me um as a new leader in the organization that we haven't made explicit to our component districts um what it is that the es does the esd does and um and our commitment uh to equity is a central feature of what we do and what we do every day and so um i'm really appreciate uh superintendent scott asked me to come back and uh and board chair lopez for for having me so i really appreciate it all right so um next slide please so uh uh superintendent scott just uh lined this out for you so i'm not going to repeat slides um we've got a uh legal duty under or s-334 175 to approve
121the local service plan each year and so importantly um hillsboro school district because you have uh so many students it's a critical partner for us to get our plan done and um and we need to make sure that our plan meets your needs so hopefully we we've done that here next slide please all right so i uh apologize in advance for filling your board packet with 107 pages or so of what i hope was um was good information for you uh but this is a little cheat sheet so that um you can go right to the places in the strategic plan where i think you'll be most interested uh not the strategic plan excuse me the uh the annual report in our lsb so first um on page eight you're gonna see um what we
122do in terms of our local service plan and then we have the way that the local service plan works and i will get into this very briefly is we have core services and then we have um menu services or services that you that a district can just purchase from us and so hopefully this new annual report it's a it's a really different look for us we put a lot of effort into it it's very explicit about what it is that we do in every program and how you could access those services then if you skip ahead to page 17 uh we have our strategic plan and so um again last year at this time we were busy building our new five-year strategic plan um and i'm really very proud of the document um i'm really
123proud of the direction of our team and i hope that the board here can see and uh understand our commitments uh to racial justice um into undoing oppressive systems in our school systems and so i'll hit on the strategic plan highlights here in a sec then we have on page 25 an annual report to uh to our districts starts and yours your particular section starts on page and so i will uh walk through that tonight as well and uh then we have our local service plan projections we all know uh we're very early uh in the projections on the budget side for education uh actually we're not we're not as far along as we typically are at this moment for all the obvious reasons so right now the money side is very uh loosely defined
124in terms of uh what we're selling the governor's recommended budget plan but i'm sure it will tighten up and actually the board's role here isn't to approve the money side it's really to approve the program side and then uh we'll have an approval uh for services and an action item there at the end okay next slide please all right so like i said our our strategic plan this is year one of a five-year strategic plan um we spent a lot of time in individual conversations with our uh partners and with our staff i interviewed mike thank you for your hour there last year mike and probably a blip on the radar now so uh appreciate the female that led into this plan okay next slide please kelly um importantly uh we decided as an agency
125on a new vision for our agency our mission is the same and it really talks about partnership and improving student learning by ensuring equitable access across a very large region actually the largest esd in the state of oregon is northwest regional and our vision for success here for our students is that every student is educated equipped and inspired to achieve their full potential and enrich their communities and next slide kelly and so um in order to reach this uh this you know obviously uh lofty vision and goal for our district we have landed on six critical collective commitments that we are going to lean into very heavily in the next over the next five years i'm not going to read these to you but i do want uh the board to recognize that our our
126old strategic plan had equity as a element in our plan this plan is centered in the notion of anti-racism and uh and racial equity uh and so it runs through our whole plan and on our website if you uh wanted to jump in you can see the different strategies and the metrics associated uh with how we're going to measure these uh these actions on behalf of our staff next slide and i'm happy to take any questions as we go uh please stop me okay so uh our annual report highlights so this is uh these this annual report is connected i connected these together with our lsp um our local service plan because actually because of the feedback from the hillsborough school board last year which was we don't want to just see these services without
127the context around it so we made an intentional effort to make sure that our annual report accompanied uh your local service plan and so this is a year a year in arrears uh in the life of the esd in hillsborough so next next slide kelly uh and here's just some bigger looks so this is who we are who we serve hillsboro is the second largest district as you know we are the most diverse um esd in terms of our student demographics and our population and we are also the largest and um and that affords us some opportunities that unfortunately in the state of oregon other districts don't get to participate in i was a superintendent in the district outside of the of this esd and i can tell you things are really different at northwest
128regional compared to my experience before okay next slide so here's uh hillsborough's slice of the pie here in uh in our local service planner annual report um and the important things here uh are that we wanted to personalize this report to you make sure that you understood where your resources are going and and then you can um along with uh with your administration uh make some decisions going forward as you can see here um the vast majority of the funds that you use with the esd are in special education the other areas are smaller but you do have a very large presence in our professional learning networks and i'll talk about those specifically here here in a moment but you can see on the right hand side kind of a little bit of the breakdown
129so uh in instruction you have our outdoor school programs we run those um and uh with uh for your students in your stamp we have regional innovations which is a really fancy way of saying we work really hard with our post-secondary partners to ensure that there's a lot of dual credit opportunities that are rich and so dual credit plcs and the way that we work with post secondaries uh we facilitate a lot of that work um with your staff and and so on and so on so here's a good view for you what we do with hillsboro okay next slide um in a little bit more detail so we have 26 staff members who are fdes that work directly in the hillsborough school district and you can see here on the bottom of the kinds
130of services that are being delivered to students with uh with disabilities who are experiencing disabilities in your in your system up there on the right one of the things that i'm really most excited about in our region uh in our esd is our focus on early learning and we uh so we not only do special education in the birth five sector but we also have lots of partnerships and growing partnerships with the hillsborough school district to expand your uh preschool footprint by using some special education dollars that we get to actually um contribute to the functioning of those of those programs and you can see we have quite a number of kids who are assessed um almost half a thousand kids who get assessed for special education services and gosh this print is small but
131um almost a hundred uh i think i'm reading this right but a hundred oh thank you so much uh 492 uh babies uh who are screened and then we're serving 593 of your future kindergartners um in our early childhood special education programs okay that's right please go ahead to the next slide please thanks uh and then a little bit more um so one of the things that we are really aggressive about um is bringing more resources back to the district for the sake of your participation with us and so return on investment in our strategic plan and it's uh we set some lofty goals we were going to bring in 600 times uh we wanted a 600 increase on the money invested in us to bring back resources that are uh contributing to your program
132in uh in all of our districts and in hillsboro and you can see um that uh 1.2 million dollars of grants have come back through that effort and that doesn't include some of our large regional grants that we have that go across the school districts so i won't i won't tell you all of them but i am pretty proud of it and i do think we make a big difference in your district so the meyer memorial trust uh grant that you have for latino mentorship was a grant that our grant writer wrote with your with your team preschool promise grants that are over four hundred thousand dollars in preschool promise grants and then regionally we are participating in 31 staff members in that effort and then there's a number of other professional learning strands that
133you're involved in are early childhood strand has a district leadership team in it our school climate and culture uh also has about 13 participants from hillsborough on that as well and then uh and then there's all kinds of information about dual credit like i mentioned before so a pretty uh pretty wide array of services next slide please okay so now the good stuff next slide please thank you uh so as uh superintendent scott uh mentioned uh we get to uh we get to work in with our uh district partners on putting this plan together very very early in the year we work on it all the way until this moment when uh school boards go and take action to approve or or not approve this plan and so we co-develop it and around november as
134everything's all kind of screwy this year but around november um we as a superintendent group of 20 superintendents approve this plan we work on it and approve it together this plan that you're seeing was approved unanimously by all 20 of our districts it goes to my board who ensures that it's the way they want to see it and then the final product comes to you for adoption so that's where we're at right now okay next slide so uh importantly i think the board should should know how the money works here and hillsborough and beaverton uh behave a tiny bit differently in our esd than uh the other 18 districts in our esd line and uh we need to be aligned with the needs of the district and so the way that the money works is
135uh the esds in the state of oregon get about four and a half percent of the state school fund and then all that money comes through the state school fund to esds esds keep about 10 of those to you know pave the parking lots and do the roofs and make sure that we have our operations and the rest of the 90 percent and um typically a school district and resd 25 of that is kept in what we call core services and then the group together decides what they're going to spend their collective money on and then 75 percent goes up just services or take it into their uh into their budgets and do what they uh do what they want with it we want it to be effective um for hillsboro and for beaverton uh
136we just pass through all the money to you because it is a very very large sum of money and you have a lot of capacity as a school district to do a lot of what we do um you have a lot of discretion autonomy in the system and uh so when you spend money back with us it's because you want to you know and so i think that is a unique way that we've arranged to run services with hillsboro that's not a typical way in the state of oregon okay next slide that is really small not going to even try and we're not adopting the money this is in your report it's on it's on page 94 but you can see here that before the money gets distributed back out uh just to other school
137districts hillsborough and beaverton get the full core amount subtracted first and so that's just a way to look at that and then you can see kind of the big ticket items so the other 18 districts have identified that these are the things in core in the core program you can see them below that they want to ensure occur for all the districts and you can see there a lot of our core is our technology program and so a lot of districts that we have smaller districts they don't have the infrastructure that hillsboro does even districts as large as tiger tualatin they use a lot of our services for technology through this core program but hillsborough in many cases goes alone and when they do want to purchase when you do want to purchase the service
138pack you do that as well okay next slide and then there's a long list and this is for your review only um where you can see uh this is what we call our uh service plan menu um and these are the services that the superintendent said they wanted access to um as we created this plan so this um we then get to pricing on these services and of course um just like you are trying to figure out your budgets and what your uh roll-up costs are going to be and et cetera that's what's driving this process for us we just released our first information about pricing to your cfos to your cfo's your cfo the region's cfos and now hillsboro gets to select services that they want to purchase back and lastly the next one
139i think just go through these slides here okay this one um and then lastly this year and then i will wrap it up and take uh questions as you uh as you have them uh this year we have um the student success act of course and if it were for covid this would be the biggest uh rock that we'd be pushing uphill right now is how to deliver for kids in the spirit of the law the student success act and ensure that these funds are used for closing opportunity gaps for our most marginalized community and kids of course we're trying to reopen schools and i know you're you're all super busy with that but uh it's a requirement that in the esd get some funds through that but our funds are only to provide technical
140assistance and support to school districts and so for instance if hillsboro were to want to scale up additional counselors or behavioral supports what the districts have asked us to do is to scale up professional development and learning opportunities for those programs and help districts kind of build these new programs together so you see that list of programs that the superintendents have worked on with us to ensure are part of our plan okay i think that's the last slide that i have and i'm happy to take any questions or mike if you'd like to say anything else no i appreciate the report dan thank you any questions for dan got one from mark dan hey uh did i see you again um when you said pave the parking lot and fix the roof is that metaphorical
141uh or using general fund dollars for that where we would normally have to pass a bond yeah so it works a little different at the esd we we could not pass a bond for the esd there'd be no way that we could get people to say yes let's find that weird thing called the esd with a local bomb measure so we have to um take care of our of our business of our general and so uh it we have a very you know it's ten percent of what we get out of the state school fund it pays for like the superintendent's salary kind of our operations staff and then we gotta fix everything that we have with that okay thanks shane thank you dan i really appreciated the report i have um more of a
142kind of a detailed question um how has covid impacted your office's ability to conduct um early learning assessments and such i know that i have previously in a different hat that i wear i've been a part of some of the assessments that are done in person and they're very interactive and thorough and you know sometimes requires multiple visits um how has that changed if at all in a in the virtual space thanks for that uh it uh like everything we do in our education space we have learned a lot um about how to do things differently pieces of the assessment we're conducting virtually when we can but those are a set of staff who are working directly with kids um right now and have been for a number of months and so we've had assessment
143centers set up in a number of places actually uh we've um in districts so hillsboro has a set up center my at least one i know of um and we've been doing some of those assessments there adira you had a question yeah how i wasn't aware that you guys um were were helping such small children like babies and infants and i mean how does that connection get made like how how is the esd connected to to um the parents and that like like you know need an assessment how does that happen yeah it it's a uh it's a complex community-wide effort and of course so uh you know in my i was a special educator before i became school administrator god god blessed that decision but um before uh that occurred very involved in working
144with hospitals with community centers with our faith-based communities and then at resd because of our size and scope we are also um the early learning hub for the other three counties uh that we serve so not washington county has the early learning hub in washington county um we're also the child care resource and referral agency for the other three counties we also run the northwest parenting hub so we are steeped in connecting uh these agencies in these various um environments together it's actually our biggest strength is to connect um and to find the space between agencies and connect up and create process it is i i don't want to be pollyanic about it is always a challenge um to find uh children who need help before they're connected to a system like a kindergarten classroom
145or a formal preschool one of our biggest challenges and the thing is we've had lots of conversations with hillsboro and moving forward is creating more access points to high quality preschool and early childhood settings so that we um we have less kids falling through the cracks but it's it's a it's a challenge but we are more than most esds were well situated across all these different agencies and environments um i think kind of tell them to your dearest comment do you work also with like culturally specific organizations when you're trying to do this connection we do um so lower columbia hispanic council is a big partner of ours we have a number and of course being fairly new i don't want to you know rattle off um the wrong names here but that is a
146that's a big focus of ours we're working with our head start partners is another major partner for us um so that is that is a focus we also run the um the migrant education program for the uh for the region for the smaller school districts and for some of the larger ones too and that connects us with children and families from immigrant immigrant backgrounds and the agencies that encapsulate those programs as well thank you dan and travis you had a quick comment hey yeah i just wanted to thank the esdn superintendent goldman thank you very much for being the convener during the covid times just a couple of examples really quickly about the cares dollars that came from the county that you helped get us aligned regionally about how to get dollars to care providers
147for technology and dollars to families to support child care and then more recently the vaccine coordination and a shout out to sarah pope who beth and alma and i have daily and weekly interactions with as sarah has coordinated the vaccine waves so that districts are aligned in the way we communicate with staff and inform our communities about what's going on with the vaccines that role that you play in convening the region is just always important and um you know recently we figured out what assets we have in the community and who the conveners are and you are that for us so thank you very much for your appreciate support it's been a pleasure and i wish the pandemic was over but it's been it's been a pleasure i don't see any other questions um so
148i also just want to uh thank you dan for coming on and i think that last year it created this opportunity really for this education piece that's so important for board members to understand the value like you said and the role that our esds play in the ecosystem of education here regionally and i honestly feel like this type of presentation the document was amazing easy to read really great um flow and so kudos to your team that put that together and i almost feel like this is something i'm thinking about um osba and how we onboard a new school board members and this is a great information and education that we should be providing i think i'll connect with you later on that and see how we can provide that information as well all right
149board members i'm looking for a motion i move that the board of directors adopt the resolution approving the northwest regional education service district local service plan for 2021-22 second yeah so it has been moved by mark and seconded by jackie is there any further discussion okay please let me know your vote in the chat yes votes are martin graham yadara martinez she and kim mark watson jackie sprouse lisa allen and myself the motion carries thank you damn thanks very much our next item is award contracts with adam stewart come on there okay um yes i i warned you i was going to be coming back i have two contracts to award tonight uh one for the improvements at butternut creek one for the improvements at north plains and then i've also got a list of
150uh pre-qualif uh for you to approve the biggest project immediate project for that contractor group will be the the new elementary school in south hillsboro but we'll also use this pre-qualified list for other site work that we've got coming up over the next couple of years so happy to answer questions regarding either of the two school improvement projects or about the site contractors just so you know adam we love it when you come back on here and it's always a really happy happy news especially right now those are good things to see i do get the good stuff yeah i don't see any questions um for any board members i just wanted to also just ask adam how i guess how far or how has our timeline how actually on the construction side of things
151the fact that we have nobody in schools has has allowed us to at least keep up with our construction schedule and in some cases kind of get ahead of the game for instance at lad acres elementary school where we had a really big um push to get everything done this upcoming summer we've been able to get the contractor in there starting in november um and we were able to get a lot of the early work done um so that when they do come back in the um in june uh they're really ready to hit the ground running and i feel much better about those schedules so um from the construction side of things again having people out of the buildings is is kind of a good thing so from a schedule standpoint thank you adam
152okay looking for a couple motions madam chair everybody knows how i love to champion butternut creek so it's my privilege to move that the board of directors award the contract for butternut creek elementary school improvement project to par tech construction for the base bid amount of two million nine hundred and forty seven thousand one hundred dollars alternate number one amount of thirty two thousand nine hundred five hundred ninety dollars i say again thirty two thousand five hundred ninety dollars an alternate two amount of seventy three thousand three hundred fifty dollars for a total of three million fifty three thousand and forty dollars second so it has been moved by martin and second by jackie is there any further discussion okay board members please let me know your vote in the chat okay the yes votes
153are martin graham yadira martinez mark watson jackie sprouse she and kim lisa allen and myself the motion carries i move that the board of directors award the contract for the north plains elementary school improvement project to five star builders in the amount of one million three hundred and seventy five thousand two hundred and forty six dollars and ninety cents second has been moved by jackie and seconded by martin is there any discussion all those in favor or signify your vote on the chat okay yes votes are martin graham jackie sprouse jadeira martinez she and kim lisa allen mark watson and myself motion carries our next item adam is the approved site contractor pre-qualification is there any additional information you want to share again this is the work that we're going to be uh doing on
154uh for instance the the site work at the es29 the first delta the elementary school in south hillsborough we'll also use this group to solicit bids for other site work that we have coming up we've got a project at indian hills coming up this summer we'll use this list for so this will just allow us to go directly to these this group of contractors for that type of work i knew that the board of directors approved the pre-qualified site contractor list to include kauffman excavation more excavation inc emery and sons construction group he'll excavate ex is that right steel excavating ken leahy construction inc the sanders group and kerr contracts second second so it has been moved by jackie in second by adira is there any further discussion i see why nobody else did that
155one that was hard good work jackie all right board members please um let me know your vote in the chat i'm missing your vote jackie oh thank you they guess both are martin granham gedira martinez mark watson lisa allen and kim jackie spross and myself the motion carries the next item is approved dedication deed and right away dedication donation agreement and obligation agreement yes this is for the the cornelius pass road widening project in front of lad acres elementary school they're going to have a fifth lane which is going to be a great thing for lad acres elementary school i think it'll really help alleviate some of the congestion we see there especially at release time but in order to do that they need about eight feet of our property which means we need to
156dedicate the property and also move the fence along the sidewalk there and the sidewalk will be moved further into our property the county will be replacing the fence but we do need to dedicate the property to them and mentions johnson in there but it's really it's just defense on corn pass it's not that fence that goes down johnson right correct it's the the corner of uh johnson and corn pass is where they'll be taking out and rerouting that fence around the corner but yes it will we'll lose some of the property there at that corner but not enough to impact the baseball fields home run just got a little bit easier no defense will be in the same spot just it'll be a little closer to the road if you hit it you know you
157could end up hitting it out on the to the road i guess if you really get a hold of one i move that the board of directors approved the dedication deed donation agreement and obligation agreement between washington county and the hillsborough school district for the lad acres southeast johnson street and southeast carnegie's pass road improvement project second i heard your data so it has been a lot easier it has been moved by mark and seconded by adira is there any further discussion i'll just say that it'll be um going to baseball practice there and it'll be a lot easier to get in and out of that parking lot super excited fellow board members please let me know your vote in the chat yes votes are martin graham mark watson jackie's frost lisa allen she and
158kim yadira martinez and myself the motion carries i do have one last it's helpful to have a board member who can be there to answer questions and when we do get to the point of recommending uh this decision to the board that person will have the background to be able to help explain how we got to where we are so any board member who's interested i i'd love to have you and if not you're just going to have to take your time a day it's from 6 30 to 7 30 in the evening we can put that in the board update too and seek volunteers so that we don't have this awkward wait time so i'll be happy to do that again if not um i i promise to keep you up to speed with
159what's going on i'm hoping that this one won't be as eventful as some of our past boundary adjustment processes but we shall see all i got thank you thank you adam our next item on our agenda is accept gifts and donations with michelle morrison thank you erica i am pleased to announce we had quite a giving month in january we uh of course report to you every month our list of donations uh in the amount of five thousand dollars or more and so i'll just uh read those out loud even though they're already in your packet just to to honor the contributions made to our schools and programs we had a donation of ten thousand dollars from gold family farms to the growner k-8 school for the stem program a donation of ten thousand dollars
160from the hillsborough schools foundation to the school district for senior signs which is a tradition that is a good one we got a lot of positive feedback on it and i know that beth is an advocate for that and appreciate the foundation support and celebrating our seniors um another ten thousand dollar donation from gold family farms to farmington view elementary school for their science technology engineering and math program stem and then a 5 000 donation from first to liberty high school for the robotics team so a lot to celebrate for the month of january and i would look for a motion to accept those donations please madam chair i move that the board of directors accept the donation of ten thousand dollars from gold family farms incorporated the broner k-8 for the stem program ten
161thousand dollars from the hillsboro schools foundation to the hillsborough school district for senior science marketing ten thousand dollars from gold family farms incorporated to farmington view elementary school for the stem program and five thousand dollars from first to liberty high school for a robotics team i will second his motion so it has been moved by martin and seconded by lisa is there any um further comments i just want to say thank you for our community um supporting a lot of our clubs and programs you know our students really really enjoy them and also to the foundation for their support okay board members please let me know your vote in the chat yes votes are jackie's frost martin graham mark watson she and kim idea martinez lisa allen and myself motion carry the next item that
162we have with michelle as well is to appoint our budget committee member okay thank you erica um we did submit to you a board update about our uh budget committee position for vacancy um due to kyle taylor moving out of the district and so he let us know about that and because we have very recently gone through the application and appointment process we had seven verified community members that were eligible for appointment we appointed to we are recommending to the board that we go ahead and appoint christine adams wandberg who was the next runner-up in that appointment and would be looking for a motion tonight to appoint her to the budget committee position 4 which does expire at the end of june this year i move that the board of directors appoint christine adam swanberg
163to serve on the budget committee position for expiring june 30th 2021. second so it has been moved by xi'an and seconded by adira is there any further discussion seeing none please let me know your vote in our chat our yes votes are martin granham madeira martinez sheehan kim jackie sprouse mark watson lisa allen and myself the motion carries and our next item with michelle is adopting a adopt planning calendar for 2021-22 budget as you can see in your board packet on page 230 we do have our budget development calendar for the 21-22 school year we are as you look on the second page of that situation uh report you can see that we're already kind of in the middle of our calendar for budget development and we will be continuing to update the budget committee
164as we move through the season with our presentation of the proposed budget on april 27th happy to answer any questions about the calendar um or process now or um one to one if you think of something later i move that the board of directors adopt the planning calendar for the budget second okay so it has been moved by adira and second by jackie is there any further discussion seeing none please let me know your vote in the chat yes votes are martin granham jackie sprouse she and kim mark watson lisa allen yadira martinez and myself the motion carries the next item um that we have we i'm actually going to recess our regular um board meeting and we are going to enter into our public hearing meeting i'm going to read something before we get
165started i am convening the meeting of the local contract review board this is a public hearing of the local contract review board to allow comments on the hillsboro school district authorization to purchase instructional equipment this is a time for public testimony the board will have an opportunity for questions and comments after the public hearing is closed any patron who wishes to speak should complete a board agenda card located at the located on the top of our website and i see in our chat that we have received no request to provide public testimony on this item so i will move to jordan um to talk about our items yes as we continue to prep for the hybrid learning and interactive live streaming we've been testing different scenarios in the classroom all the connections and video correct
166uh it's become apparent that one key component specifically using just a lot by teachers and has become a integral part of both the conference of distance learning and what will be needed in the hybrid instruction and that just is not possible as we having headphones in the classroom um and so we purchase had enough headphones for all of the schools uh something that uh is durable uh can be cleaned and so forth as needed um and then um we do see that they would be continued to be used even after all of this but they're definitely needed right now um you know as we continue with our one-to-one rollout uh after the pandemic and continue to use technology and some of these resources we do see that headphones being used beyond this but they're definitely
167going to be needed for the upcoming points thank you jordan and board members i'm looking for a motion i'm going to put in the chat sample motion since i have it in case i move that the board of directors acting as the local contract review board authorized the purchase purchase of instructional equipment from cdwg under the oregon iet hardware var contract 5603 in the amount of two hundred and thirty nine thousand two hundred dollars for the provide and in compliance with policy dj district purchasing second so it has been moved by jackie in second by adira is there any further discussion okay seeing none please let me know your vote in our chat i think your dear i think now she and disconnected just clarifying that we can still um pass with our with with
168the people that we have on rose yes okay sorry yes our yes votes are martin graham and mickey's frost mark watson and myself the motion carries and now i'm going to adjourn our meeting of our local contract review board and reconvene our board our meeting item on our agenda is reports and discussions and the first one is our financial report thank you erica and thank you board for spending so much time with me tonight i do of course want to give my usual shout out to the business office staff they have just done an exemplary job as we navigate the the work environment we have right now thank you martin we do um the highlight i think i wanted to share with you about how we're supporting our principles as instructional leaders is making sure
169that as information is provided to them we also work in tandem with the office manager so that their support staff are well are aware of all of the information that we're giving them and i think that that's a really great coordination place piece that we do so i just wanted to highlight that and appreciate my team and supporting that work i'd also like to just point have you reflect on page 237 which is our general fund cash flow report i know that it's uh full of numbers but this is one of the critical pieces of how we can um kind of display how we're doing in terms of both our revenue and expenditures for the year and so if you don't have it this is a standard report that i do every month that i'm
170happy to dig deeper into uh with anyone about the um the categories and where we are in pacing in terms of our expenditures for the year i know that this has been a big topic of conversation during comprehensive distance learning and as we move towards hybrid it will be continued to be a big um i i have another item on here the bond audit report with you did you yeah i would like to touch on that separately and also invite adam and jeff to give any highlights that they might have about the report um this is an effort to just have that extra level of accountability and transparency to the community around how we are administrating how we are administering the bond dollars that we have been awarded in terms of our projects and spending
171the report in your packet is the third annual review and testing that we've done of bond spending so we have done it ever since the bond passed um probably uh you know one of the most important pages and martin will appreciate this is uh the one where we not only talk about the testing but the results of the review and that's on page 254 um in the board packet where it gives the moss adams report of independent accountants and their opinion on the testing of all of the work and also page 255 where it shows that they don't have any recommendations about improvements to controls around the bond spending and just to give a little bit more context if you go to the very last page of the report this this year 1920 almost 200
172million dollars in bond funds went through the district and to have that amount um be thoroughly tested by independent auditors on top of our other independent audit review is just really stellar work and so just want to celebrate adam and give thanks for his um you know continued role in the district is our capital projects officer and then also jeff jones who is our point of contact for all things audit and um and basically in charge of putting together this report so do you guys have anything you'd like to add to the process and report no it all came about basically we wanted to be able to assure the board and our public that we are doing what we promised we would do with the money that we were given and really that's how this
173all came about and moss adams does this for districts all over the country and it's just one more level of accountability to assure that our public that we're doing what we're supposed to be doing and transparency so i really appreciate us um adding this additional step um martin you've had your hand raised uh thank you madam chair um for those who don't see our board packet i actually wanted to read the key sentence that michelle highlighted and then add some some commentary too and i'm reading this as a quote in our opinion management's assertion that its bond proceeds were expended for types of projects summarized in bond measure number 34-278 for the period july 1 2019 through june 30 2020 is fairly stated in all material respects unquote so that's that's auditor speak for doing
174exactly what we we said to the voters that we would do and um it really speaks to the uh deliberateness and the integrity behind the district every step of the way with this bond um we asked for 408 million dollars and there's just a whole lot more to it than than the auditor's report there's earlier interestingly enough earlier in this uh in this board meeting and the consent agenda was the uh summary of the staff and if you look in there it actually shows you who in terms of fte is paid for out of bond proceeds it's very lean the district is very lean in terms of staffing against the bond we we get a lot of bond execution for a very lean staff we have the citizens bond oversight committee we had a we
175had a bond committee that actually scoped out the bond prior to the ask of the voters and then we had the bond oversight committee and those citizens have served us now for several years and they're also listed um in this board packet and and should be commended but really fundamentally it's the district's approach it's uh superintendent scott and uh the team approach that he's put together that just uh really creates transparency you can go to every school website you can go to the district web click you see pictures you see updates it's truly remarkable you for eddie at the building level you can see what we what we plan to do what we've done and how things are going it's truly remarkable so i just wanted to take this moment um really to assure all
176the listeners on this call of the tremendous integrity that that this district has brought to us as to have to be flexible and a lot of things changing but the stability and the progress of our construction and our all of our projects is really something to highlight and really be proud um and recognize and i'm extremely happy and i think one of the things that we will see is we haven't been in class in the schools many of our families and it's going to be amazing when they actually show up and see all the work that has been done so even though they weren't there all of these changes and improvements were happening to improve their learning environment so i'm really proud of our district for all that work thank you adam and thank you
177michelle two questions um so i put it in everybody didn't see it uh i know that by the time we're finished every facility will have air conditioning how close are we to that goal and do we get to that before we before the end of the project we will be before the end of the project we've got um what three schools this summer to do um okay and then i'll have to go back and look but we're we're close all right and we will be done by the end of next summer and a weird question and like this is probably oversimplified we will be done by the end of next summer fine but we tend to think of being able to spend bond dollars on things and uh general fund dollars on people um so
178the investment we're making in picks a lot equipment to allow our community to participate in sporting events remotely are we spending bond dollars on that or general fund dollars on that the equipment is going to be bond dollars okay that's kind of what i was hoping for excellent a little bit of that there there has been a mix of fun what the district could pay for is the implementation of the formula and on the network connections for the equipment and then pixel off actually supplies giving the equipment part of the actual cameras and is being provided by oh in exchange for content distribution kind of things okay gotcha hey dear were you holding your hand up or just giving me a high five no it's messing around i don't know what happened all right well
179thank you michelle again um and adam and jeff for all your work our next item on our agenda is our first read of the 2021-22 calendar with connor hello everyone i'm happy to talk about the calendar it feels like you know so exciting to talk about something that's uh a normal rhythm of my work so um in front of you on page 274 you can see um the calendar that we have drafted for our first reading tonight one thing that i and to talk about was uh something that we're bringing forward that we learned with this year uh in response to our families and our students and staff was stop start that we had in september and the value of those um conference times and connections that we had with families and students so we
180are going to be bringing that forward into this coming school year on the 7th and 8th after labor day and so those two days to support connection with our families and students and then through informal feedback we also received information from our families and staff about the value of starting school k-12 on the same day so we have that on the ninth that will be the first day of school and then as you move into october typically the third before the non-licensed day on usually the second friday of the month we have time for work time and staff development well in feedback from our staff and families and students we determined that we would move our conferences to a little bit later in the fall this year and so you'll notice um that the uh
181if you move into november you'll see that the end of the quarter will be uh for the first quarter will be on the 10th we have our ever moving and changing veteran's day which we value our veterans will value that time off as well and honoring those folks and then the next day will be our great prep day for secondary staff and then a workday for elementary would start on the 15th of november and then one of the things that we've been really thinking about is continuity k-12 instructional time in terms of time off and so uh when we're talking about our staff development and workday and staff development for secondary we move that to the 22nd of november and then our conferences will be held on the 23rd and 24th into thanksgiving break and
182one of the things that we will likely be bringing forward into this next year is google needs and being able to meet with families online if we need to so we'll be able to accommodate um connecting with families in that way through our conference time and then as we move into december we'll have three weeks of instruction uh and then our if you go into january we'll have our normal kind of end to the quarter and semester and then we'll move into the rest of the year with spring break in that second to last week in march uh followed by the third quarter ending uh on april 7th in april and uh memorial day and then our last day with students will be june 16th and our last day with teachers will be on the
18317th of june and that is our calendar for this upcoming year and like we always do we make sure that we have all the number of days that we need to have for the contract we also make sure that we have our instructional seat time reserved and that we are looking at the best balanced calendar that we can create um so this is something for you to have for first reading review and then march you will choose to vote to adopt that calendar if you choose to do so at that time i'm open for questions i have a question i mean it's probably i'm not sure if this is like the right it has to do sort of with the calendar but maybe not so i see the incremental weather and i'm thinking that we'd
184into the next year should still keep some some kind of distant learning on the ready just in case because we don't know what's going to happen you know there could always be a search or you know something like that our is that will we be ready like if there is incremental weather to possibly still have school via online i think that's certainly a possibility adira that and we've adapted to that this year so that could be something potentially that would be bringing forward into next year as well okay for that question i think my question as well yeah yeah i'm so excited to see us learning from that connection and that we made that first week that's off start and planning that just to be part so it's so thankful to see that in there
185my question around that is if we are back in person in a normal environment do we expect those interactions to happen in the classroom should a parent choose to be in the classroom or virtually if that so you're leveraging that sort of like you said sometimes conferences tap over google meets so do we expect some of those interactions to be able to happen in the classroom i would certainly expect to see that happening across our district um i think people would there are going to be people who are being very excited to be back in a classroom and seeing their their students in that setting and we'll also have people that will want to have their children and the setting in a virtual of space through google meets so that's the yeah it might just
186schedule them to knowledge right but so the so the connection time that we're reserving over those two days very likely much of it will take place in the classroom yeah with the alliance i like i also like the alignment of the k-12 like you were talking about does that eliminate that um oh soft star might not be the right word that freshman high school day where freshmen basically at the school to themselves do we do we end up does that end up being a casualty of this arrangement where freshmen don't have to school themselves all for one day i that is going to look different uh next year but we also have opportunities for people to connect in the evening we have evening events that we um hold through our contractual um agreement and so
187we in in problem solving and thinking outside the box with our administrators we've been talking about some different ways that we can address those needs whether it be kindergarten our students in seventh and eighth and our freshmen okay thanks thanks for your questions any other questions thank you thank you connor we have a policy first reading and the first one that i have on here is with uconn as well yes so here is a policy that we're bringing forward and of course this has embedding language that we need to legally mandate or try to look at things through collective bargaining agreements and reflect our current district practices so we are deleting um jhfe the report of suspected abuse of child a child abuse and then we're actually adopting the version two of suspected abuse of
188a child and you can see there um in this there are slight changes in terms of things that who they'll be submitted to on on page 277 at the top it indicates that if there is a report against the superintendent it comes through the human resources officer and then it just indicates the senate bill 155 at the bottom as a note to designate a license administrator or also alternate administrator uh for alleged abuse uh in each building to be reported and then if you go to 278 uh the differences just adding components of language around a contractor employer agent will not assist another district employer if they know information that's reasonable or probable cause the district employee contractor or agent has engaged in abuse and then has the ors indication there and then the last
189change is listed in the second to last paragraph where it says that texting or electronic communication with students through contact information gained by the contractor agent or volunteer for the district is prohibited so the related languages for that review questions all right thank you thank you connor next item on our agenda is our hcu and aga reports and i'm looking to see if joe or melody are on here i'm here there you go there we go um i've been having trouble with my camera so i'm glad well it's not working today so um so sorry i just have my voice here um good evening i'd like to thank you all for the words of appreciation for the classified staff at hillsborough school district thank you i don't have a really long report tonight um so
190this will be quick um it looks like things are beginning to turn around with the covid i do hope it continues on that path after spring break with the numbers going down we are now getting the vaccine many have received at least one dose of the vaccine and wave 4 just opened up for appointments as we all know but those appointments are now gone um and more will be added later this week on thursday i've been told at 9 00 a.m while we are getting ready to return to hybrid classified staff are excited to return but they still have a lot of unanswered questions mostly at the secondary level but all have questions about schedules and how things are going to look when they return many of these answers will come from the agreements between
191the district and the unions hsd has many classified and licensed staff that have underlying medical conditions and many staff members have child when returning to a hybrid model when they bring these issues up to the supervisors they are being told that everyone is required to return one of their only other options is fema or ofla and this can mean leave without pay if they do not have enough sick leave accumulated this could be disastrous financially for many of our classified employees we have begun bargaining our new contract and at the same time we are in conversations about an mou to cover the hybrid we are optimistic that we will reach an agreement on both uh we will pass our first articles across the table virtually of course later this week so thank you melody hi
192everyone yeah thank you erica hi joe goulet here health role education association president and yes thank you melody on behalf of all of my members thank you for everything you and your members do we could not do our job without you and we appreciate all of you and please pass out along to all of your uh bus drivers and sea threes and everyone that supports us licensed teachers do our job so thank you very much um i did not check in with melody and plan the exact same talking points but seemingly i do have some that are very similar um we are really appreciative of the vaccinations and yes phase four so some of our high school teachers are able to start being vaccinated the uh weather did cause a little bit of a bump
193in the road when it came to some of our our phase one teachers needing to be vaccinated during that time um they weren't sure either if um you know the the site was going to be closed or not and so some of them went ahead and canceled their appointment to try to reschedule an appointment before it got jammed up with once that got cancelled you know the site was closed so i know for some second grade teachers got their first shot today unfortunately so um but i believe that they'll still be able to be completely vaccinated before the march 29th date um a lot of educators are being vaccinated of course i don't know who isn't and who is but i know that they're very thankful and most of them are we too are working
194um on bargaining the return to in person on site and working diligently and starting to actually meet more with the district and are optimistic that we will be able to collaborate and come to a consensus on making sure that teachers are safe and the students are safe and that all of the questions that we have around just you know how to even enter the the building is it look the same to getting support with student behavior and just protocols for eating in the in the building and how students are able to wash their hands go to the bathroom et cetera all of that will be answered it's a it's a big lift and it's a lot of little intricacies but we're working on that together we're very appreciative of the way our wednesdays look currently
195k through 12. we believe that that's imperative time and in fact a lot of educators you know teach as well synchronous asynchronously on that day but they also that's a student outreach day for students and and for families and i know that's imperative as we go through these times and so i just want to say thank you for everything that you do being here every month for hours upon end and we appreciate all of you and happy to see everyone thank you thank you jim next we'll have our discussion time and first we have our students student reps they have uh any comments they would like to say today and you can also have a no homo pass um excuse me i do have some things that i would like to say that's all right
196get going all right so i would like to start off by thanking everybody who presented today during both the the work session and the regular session it's really great to see all that or all that hard work that goes into those presentations it's just really good to see um as far as uh the stuff that was mentioned from public comment i really appreciate hearing a lot of the things that parents had to say as a high school student uh reopening is definitely one of the major things on my mind and one of the things that i would definitely just like to advocate for people or for people making decisions to keep in mind is that this is uh well as a high school student this is uh from the things that i've seen uh personally
197uh in the digital classroom and the things that i've heard from other students uh when i can it's not it's an issue that's very uh i would consider to be very important and the longer that we stay in distance learning the longer it's going to take for us to have to catch up ultimately i get that this isn't an ideal situation and that there's a lot of things that go into us returning back to school because that's hopefully going to happen this year at some point but i feel like it's it's much more urgent i feel like from the things that i've heard from other students and the things that i've seen it's just it's critical that this doesn't it would prep i'd definitely urge it to happen sooner rather than later obviously safety safety
198is a major concern for me that's obviously one of the biggest things on my mind but that's um i would just say that it's uh it's definitely a very it's just it's a very urgent problem for me that's all i really have to say thank you so much everybody thank you devlin and we certainly appreciate you using this platform and that's why you're here as our student representative to elevate the voices of your friend your experience as well our next um discussion time is superintendent's time all right thanks erica um i want to take a minute and just to recognize the classified appreciation week next week if the last 12 months has taught us anything it's the dedication and commitment that our classified staff have to our kids um absolutely amazing the work that they've
199done whether it's nutrition services or the facility staff or the custodial staff or transportation over and over again um and that's not even mentioned some of the operational things with you know payroll or tech services just on and on we've had our our classified staff show up over and over again and just do incredible work over these past 12 months so my sincere appreciation and we look forward to celebrating our classified the planning that erin carlson put in and matt and laurie i'm just just the hsf staff the work that they did we just really appreciate all of that work and janine salman was the mc and she brings a certain amount of energy to that event that is greatly appreciated as well so just a big shout out to the hillsborough schools foundation they
200continue to show up for our kids in huge ways they have made a huge pivot over the last 12 months to provide um support for our students to for the most immediate needs and they they're just really making a difference with our students and in the community so thank you so much and it was it was a great time um on friday night so thank you to the hillsboro schools foundation thank you mike all right next we have our board of directors time and i will start a look at the list and and start at the top and then go down here um first up we have jackie and then lisa you're on deck okay i have a couple things um i had already talked to mike about this and i brought it up to
201erica but i wanted to see what our other board members think we've reviewed we're reviewing the sro program the mou and i kind of would like to open that up to include reviewing what our discipline policies and processes are at our schools um uh mike had mentioned that there's been work done over the last three years to include more restorative practices so i was thinking that it might be good to have a board report on what our processes are um i don't know how other board members think you guys can let let us know i guess during your time um i want to thank rose big shout out to rose she is sending postcards to students and i wrote a few for her and um wow it really felt good i i ever as i'm
202writing i'm thinking gosh i hope this just encourages a few of them to just keep going you know so thank you rose for doing that that's that's an amazing see are those the ones i did i didn't do that many did i wow okay no wonder my hand hurts um but yes thank you rose that's amazing um i did a video for read across america and you guys might remember oh don't you love that what's the background the my oregon book by brigitte harrington she won the um christmas capital christmas tree essay contest so anyway i read her poem and we videoed it and sent it so um the kids they'll get to read to more than one class this year because it's virtual so that was really really fun um yes the equity presentation
203i really appreciated the reflection thoughts as of what to think about as we watched amanda's poem that was really powerful that that was like wow how would i say that i mean that was yeah that that was that was powerful um and then when you guys were wrapping up i think it was saeedah who said um something about it equity works not perfect and so it made me think about this mantra i kind of have taken on now because you know it's such a different world right now and it is um progress not perfection so i just wanted to share that with people that it's okay to not be perfect that's hard to say because we all want to be perfect but progress not perfection so i will leave you with that thank you jackie
204lisa yeah so um i don't have a a lot that i'll say tonight i will echo the excitement around hsf and their success we were really excited to get to participate in that and overjoyed to see how successful it was which was very unexpected in a virtual setting we were um oh so it went it went wonderfully and i think that janine and graham did just a wonderful job hosting and of course aaron and the whole team there kim as our own kim strauchen was the chair of the event they just did an outstanding job so i'm big shout out to them um and uh you know i i also want to echo what devlin said around um you know really responding to the folks who took the time to share their thoughts with us
205around on the desire to prioritize or return to in-person learning and um again as i've been saying this whole time i just i want to reiterate that we we are listening and we hear you and we know that it's frustrating um and there are a lot of um logistical hurdles and it can feel like you know like the definition of safe can constantly changes and all of that and i as a parent i completely understand how how that feels in the the frustration level um so i think all of the people in our community are feeling that and i'm so excited that we're kind of we're on that that journey we're on that trajectory and we're getting so close so um i'm also excited to hear that more wave 4 vaccine appointments are going to
206open up tomorrow um or thursday sorry thursday at noon sorry beth thursday at noon thursday at noon they're opening more appointments so exciting um and i'm very hopeful that all the staff that would like to be vaccinated will be able to do so before before it's time to open and i know that um my kids and i'm sure all of the kids are just really excited to get to see the faces um of their teachers in real life with you know not through screen so so we can't wait for that we're very excited and um and that's all i'll say so thanks everybody thank you lisa um next up we have mark and then martin europe thanks yeah i got a few things too uh yeah just echo what everybody said about the hsf auction
207it was uh so fun i missed seeing everybody in person don't get me wrong but so fun to participate online and uh as lisa mentioned the great work of graham and mike bench and janine former school board member it was great to see them and we even brought the hardened veteran graham the auctioneer who does dozens of events all over the country in a normal year to tears a little bit at the end so that was like pretty impressive i thought um so yeah great job to everybody and i got to be part of the thursday night food delivery teams if you ordered a meal people brought the meals over to your house on thursday night with directions on how to prepare them so it's a lot of fun to knock on people's doors and
208step back with our mask on and be able to like see them a little bit while we made the handoff thank you to martin for pointing out the bond folks in the consent agenda and i i also wanted to mention you know there's always a lot of good stuff in there and one of the things to note in that consent agenda was the approval of our new curriculum of our two new classes that we were so excited about just 30 days ago computer science created computer science and graph of new information and as you get new information you try to process that and account for that in your decision making looking forward uh hopefully soon i would love to hear it came up a little bit and as a tangential item in somebody's thing earlier
209what are we thinking graduation might look like if we have some students in person i would love to start hearing a little bit about um what we think graduation might look like for our seniors this year i love the signs i love dropping off things at their houses if we have in-person classes and i mean uh not to be you can get covered outside but you really gotta try so i mean like outside's pretty safe we do it at the stadium so are there ways that we can maybe conduct something in person and then looking even more forward into the future something i'd love for us to be thinking about is you know talking to um all of the activities coordinators and coaches and band directors and all of those people in our district are
210a little worried about the pipeline um you look at ashland they're they don't even have enough that schools opting into university team enough participation they're only going to run a jv schedule in ashland this year you look at our 7th and 8th grade band programs they're decimated students that may have participated haven't participated so you know filling a football team filling a basketball team filling a band filling the drama club i mean making sure we can have a play at glencoe again one of the last things i feel like i did in person was go to a play at glencoe so you know figuring out how to refill those pipelines i think is going to be critical we all know students who participate in activities have a much higher rate of graduation so figuring out
211a way to refill those pipelines is something we should be focused on thanks uh madam chair i'll just uh in my term um mark mentioned uh uh some of the committees and uh he hailed the curriculum uh update and that also came through a citizen a community committee our community curriculum advisory committee ccac and i just highlight the fact that there's many many many hundreds or thousands of ways to volunteer and serve the schools and the district and i encourage everybody to uh to get involved it's been a pleasure for me to serve as a director but i do want to state for the record that my time serving the students the staff the district and the community as a volunteer director will be uh concluding this june um it's been a a privilege a
212joy and it all started at the butternut creek parent teachers club back in 2006. thank you madam chair thank you martin um next up we have sheen and then you dear you're on deck thank you well martin you will certainly be missed i know that i've learned an incredible amount with your zealous advocacy for our students and i know you'll continue to advocate for for our students in our district so you will be missed um but i hope everyone warm during the winter storm i know that hillsboro wasn't hit quite as hard as some other places in our state but um hopefully everyone you know was able to stay stay nice and warm um i am optimistic seeing you know the the covid trend um i hope that you know we are i'm glad to
213see that we are on track to to follow our plan and return to in-person learning i hope that that will continue to happen um i am also jackie to your point earlier i am also interested in looking at the discipline procedures and the data i'd be you know very interested to to look at that and then other than that really the only thing i have is really thanking our classified staff who are often our unsung heroes in the work that goes around in in keeping our schools open um and offering a variety of services so thank you much thank you so much to our classified staff and that is all for me tonight thank you um i don't have much um just that i i would agree i'd be interested in looking and digging deeper
214into that disciplined data and um yeah thank you classified staff you guys you guys do so much um really make things run um and then just a reminder that uh on next friday so the third of no the fifth of march will be centros gala where our very own erica lopez will be presented uh with the linden award for her leadership so tune in to that it should be very very fun and um we can see uh erica's face get red and everything but she's a pro at speaking so she she got this but um that's that's thank you dear well i'll have you know that i pre-recorded my video for that so i've been i've been working at that so um there is a blooper tape out there i don't know um if i'll
215share that maybe sometime um but thank you i'm really actually honored to receive that award it is very uh near and dear organization and so i'm excited um and be happy to see you there um and sharing that space and joy with all the work that we've done together um i agree with jackie on the discipline um in looking at that process i would also like um just uh to support that um i was also wanting to just put out there maybe for jordan and mike to provide more information i know we're doing the video streaming and all that for a lot of our like sports activities but as mark mentioned like thinking about like drama and auditorium and spaces where we have performances that aren't just sports but that we can have families um
216be able to um see their kids so i am also uh thankful that everybody stayed safe during our our cold um you know showing that we had here in hillsboro i actually have three snowballs that my daughter is saving in the freezer i don't know for what but um they're just taking up a giant space in there um and i also just wanted to say um that i'm super thankful for martin and your service and uh all of your support and being my accomplice for this last year and transforming our district and doing all the things that we were so excited to do when we decided to run uh four years ago so i'm super uh happy that i was able to serve in this position and have you uh be my vice chair so
217thank you so much for all of your work and your service and i know that you're gonna still be here and we're still gonna see you so i'm excited to for you to continue your involvement in our community um in a different capacity but just as effective and just as celes so thank you so much and with that i adjourn adjourn our board [Music] you