School Board Meeting, January 26, 2021, Hillsboro School District

001i'm just gonna give it one more minute make sure we got everybody on here oh yes all right looks like we have everybody on here pulling up our agenda so i'm calling in to order the meeting of a work session for the hillsborough school district and our first item on our agenda is our bilingual program update with dale and arsenal um dale was going to start us up is she here oh she just joined i'll let her start hey dale if you can hear us you're you're up thank you very excited to be here tonight hello board and uh community members um so tonight our summer and i will be presenting on the bilingual programs um and the work that we've been doing this year there's lots to celebrate and i know in the land

002of covid and in the land of the ever-changing dynamics of what is returned to school it's nice to just stop and take a breath and celebrate some amazing things happening in our district for kids so as you know our summit is our director of elementary ed and bilingual programs and i'm going to kick us off with a few slides here and then turn it over to her expertise and leadership next slide please so our objectives for this evening um is board members will review the elpa 21 data as you know alpha 21 is the state assessment that our students take and under the leadership of our summit and becky were able to pull off some testing in the fall our first kind of limited in-person assessment which yielded some great results for our kids and

003for our teachers in terms of serving their needs so we're going to share that information with you we're going to review our long-term english language learner goal setting process and the instruction for eld you may recall that you adopted some awesome curriculum that we implemented last year and there's some great successes there to show and then understand the expansion of dual language at high school and preschool levels we continue to validate and value the diversity in our community both in culture and race and language and this is a great way to celebrate instructionally as well and we will do all this in order to understand and ask and hopefully acquire your continued support for our bilingual program services for our english language learners so the next slide is our graphic for our bilingual program model

004and you've seen this over the years this was um created moons ago under uh travis's leadership when he led that department and has evolved to include the components of english language instruction which include the focus and integrated eld english language development the sheltered instruction that our students receive on a daily basis and then bilingual education as we see bilingualism as an asset and then that lens of equity and so we've been working under this model our allow plan is developed under this model and our instructional framework falls under this model as well and now i'm going to hand it over to our summer well first of all i just want to thank you for uh giving us the opportunity giving me i guess i i think dale comes to the board every time i get

005to come today so thank you so much for giving me this opportunity it's always fun to share the work that we're doing with for our multilingual community as an eel learner myself i'm very passionate for this work and i know that a lot of our kids are benefiting from it so the number that you see um on the slideshow is the number of el active els that we have in our district um we have kids that have a hundred and we have come from 138 different languages and 2 926 of these kids are spanish speakers can you go to the next slide please and i'm gonna let you read this quote um we believe that multilingualism and multiculturalism strengthens our community and it expands opportunities for all of our students not just our bilingual students

006but all of our students we know that language is an asset where bilingualism is a characteristics of characteristic of college and career readiness the more languages that kids know know the more opportunities they have and we also acknowledge that we transfer what we know between languages and what we know is mostly independent from the english that we're speaking so we believe that simultaneous bilingualism works next um and um just want to take a minute just to say thank you for all of the support that you've given us we were able to um implement um implement a new curriculum from systematic eld and uh we were able to expand avid excel in 2019-20 to the four middle schools and we because we implemented the new curriculum and expand avid excel we were able to provide um

007our secondary el specialists and and all admins um uh professional development and multiple days of professional development to serve to better serve our ails um and also we focused on really providing plcs for our ill specialists so that they can analyze the data coming from the students not only from s um from elpa but also from s back and um in work from their classrooms and focused on helping them to put together goals which i will be talking more about later and on coaching coaching and co-teaching with core teachers and mentoring el students and in the pandemic we just took the advantage of the time that we have right now to continue that work and support our um students um i mean our eel specialists and our teachers with that um and the i think

008the most important thing this year gave us is that in the summer we were able to provide targeted pd and systematic eld and avid that was cdl focused and so that was a really good thing for our kids so um going into this slide um the oppo 21 is summoned summative test and actually all these just changed it from alpha 21 to alpha summative so you won't see the 21 anymore so we tested um 2699 students last year that's 78 of our els and 22 of them were not tested um these were about 744 of them and um they are tested in four domains reading writing speaking and listening you can go to the next slide please um and here you can see that um although we were in a um we had an interrupted

009year we had a number of kids that didn't test we still improved we went from in elementary from of students exiting um esl to 15 at the middle school we doubled it and went from 6 percent to 13 and at the high school level we went from uh six percent to eleven percent which was almost double and that was a huge target for us was to help our secondary students um exit if you want to go to the next slide we know why is this well we know that based on research that it takes about three to five years for a student to develop their social proficiency but it takes them up to seven years to develop their academic english proficiency and if we think of the seven years that's a student it's already in

010sixth grade maybe seventh grade depending on when they entered the program and so therefore we need to make sure that we are giving them that focus and that we're supporting them um be it to be able to show proficiency as they move and we go a little bit more into that later you go to the next slide so we had we went in and we and we looked at our 4th through 12th grade students and took aside all of our long-term yields which they're called ltls and looked at their data and searched and we we were able to like um look for um a curriculum that could help us with the students and this is why the systematic eld was implemented and then we expanded average excel but if you see uh last year even

011within with an interrupted year we went from from um nine point percentage of students that exited that hip profession long-term yields that hit proficiency the year before and last year it went from that to 16 our goal was was to increase by 5 we actually increased by 6.5 and that's without counting the 350 long-term meals that didn't test because of the interrupted year so we know that although we did improve we we needed to keep on focusing on our students um the one with the ones that we had data on and then the ones that didn't get to have that data point in so that we could continue to support them next slide please so this is the way language basically uh works we know that there's a smoking students listen to be able to

012receive that input and then their output the way they express what they listen whether they're comprehending they do it through speaking or even writing students receive information by reading right and then they demonstrate their their what they're reading through their speaking or writing so it's a it's a process and as the students are moving through their proficiency level they are becoming proficient or they're improving their proficiency in the different domains at different time in different levels and the stairway that you see there that represents the common core and the standards that it provides you as you know it's a very it's very systematic from kindergarten all the way to 12th grade the skills support each other by grade level but they become um a little more challenging for the students especially when it comes to

013academic and as they're going as they're going up the levels students need more language more academic language in order to um to be able to express what they learn to be able to critically analyze in order to be able to communicate and so the higher the alpha and the s-bah kind of goes side-by-side so the high the higher the grade level the more complex that the test becomes and so students need more academic skills to be able to show proficiency so it's important for us to be really be targeted and really focus and and the integration of the core and also language in order to help students become successful in these areas if you go to the next night so this is why we really prioritized in giving our students that elpa a unique screening

014we really wanted those students that didn't take the assessment to be able to have the opportunity to do so and od was giving us this opportunity by having uh this in-person assessment um that is used to identify um uh or qualified students into the program and how they they kind of expanded it to give us also give students that didn't take the assessment in the spring the opportunity to show proficiency so we will go to the next slide the reason why we we went forward with it and focused on having our long-term yields come and take this assessment is because it's their civil right right we needed to give them that um right to be able to demonstrate proficiency and possibly exit um they needed to be able to we needed to be able to

015able to capture um the students current proficiency level because they missed that data point in the spring and um we also knew that um it couldn't be administered virtually so we needed to bring them in so we we um we knew that also this could increa increase the number of yields that could exit the program through the screener and so um we had if you can go to the next night we had 300 of 291 students that we invited to participate 127 families of that 291 accepted the invitation 97 students actually came it was november so it was during the cold season so some of them got sick and they were not able to um out of that um we see that 13 of them i mean out of the 97 students 13 of them

016showed proficiency and we have data now um for those 97 students that can help them with uh help us support them with their academics so this is why we focused on that long-term goal in in the integration with their yielding instruction as you um heard me say it covers the four uh domains reading writing listening and speaking and um we had every single ill teacher identified their fourth to through twelfth grade students who are um identified as long-term els and they review their elpa data um every student who takes the alpa gets a summative report and actually lets them know how they did for each of the domains and so they work with the with the students to identify the goals um the alpha 21 comes with every domain comes with rubrics and so what

017we did is we converted the language in the rubrics to student-friendly language with icann statements and the students were able to look at their data and then identify the domain that they wanted to improve on and also identify the skill that they wanted to focus on and the teachers uh provided them with tools if you go to the next slide these are two examples um for writing if you look at the elementary example uh one of the i can statements is i will write answer questions and respond to comments at least three times per subject and once a week at home for three weeks i can write an introduction claim several reasons and conclusion when answering a question once a day for three weeks so this is an icon statement that takes a student from

018a level three to a level four and in order for them to be able to um go up to those levels they wouldn't need the academic language that will help them um when when they're taking an assessment they're um they need to be utilizing compound sentences they need to be utilizing um words that are um that can go from uh from from one content area to the other that for for example you know words um higher level words like unfortunate like um words that connect sentences from one idea to the next and these are not ways that students usually speak and so they need us the support to be able to practice that and for secondary um i can create a i can choose an informal or formal voice depending on the task i can

019adapt my vocabulary to have general academic and content specific words i will keep track of which different people three times a day for three weeks and i can create a claim and reason when i debate with friends and family at least once a week for three weeks and this is moving a student towards a level two which is like it's way more complex i feel like then the um elementary example that you see moving us when from three to four so as you can see um in order for students this is the reason why some of our students have difficulty meeting proficiency at the secondary level is because more is expected from them i don't know if they'll want to add anything about this i i would just say i think one of the beautiful

020things about this is sometimes when our kids get to be older they wonder why they're still in esl is there something wrong with me um and to be able to have that conversation about like no you your strengths are in listening and speaking and writing but it's just the reading and these are the these are the targeted areas so let's work together as well as when you're in class and your teachers posting objectives you can say oh wait we're learning vocabulary that's for me it just helps our kids become involved in their strengths and areas that they need to continue to grow and so it's it's a big lift for our high school teachers to have these one-on-one conversations with our teachers our students multiple times a year but it's important for our kids to

021know that we see their strengths and their challenges know them by name strength and need and that we are here to support them and they're part of um the partnership that we are creating in order to have them be successful yeah the um if you can go to the next slide the the main purpose for us is really giving the students the locus of control like del was saying that is so important and i think that was the the piece that we were not doing strategically and so we decided to focus on that strategically to help and so like they were saying our students know that long-term else struggle with reading and with writing and those are two two domains that they really need to focus on and so they automatically say oh yeah i

022want to focus on writing because that's where i feel like i need to i improve and therefore they're more invested because they chose that goal and they reflect on it um the the student monitors their goal and their progress their they when they come to the teacher they show the teacher well i practice my goal in my science class today uh when we were discussing um a topic in science and um they're able to share their progress with with their teacher and the family um we we help them to be able to when when it comes to like the next time they meet like december 18 or march 19th the student and the teachers have a conversation about whether or not should we change the goal did we meet this goal or do we need

023to continue with the goal and they have the locus of control for doing that if you can go to the next one please so it wasn't one more thing and i think that was the thing that that really helped us is that to help teachers realize that it wasn't one more thing this is something that avid schools um already incorporate and um it's something that is focused in the um school-wide goals their their goals are should be part of their daily instruction as they're practicing it um students are are encouraged to check with their content teachers as well as their el specialists and their goals are actually inputted in our system and elevation i think i want to thank you for that too um and any teacher have has access of that information when um

024they go into elevation so that is um that is what we wanted to share about our but our ill work and um if you want to go to the next there you go thank you and so now we want to talk about our our dual language program this is the number of students that we have in our dual language program kindergarten to 12th grade we also have 130 teachers that serve in our program eight elementary schools four middle schools three high schools and next fall we'll have four high schools um this does not does not account for preschool we have preschools um that have that are being established at this moment and so we're not we don't have that count yet um so if you add the preschool students to this list it would definitely

025be over 3 100. if you could go to the next slide please a few years ago we went back and and really um articulated and and decided to um to refine our program and to be to really make it systematic in a whole district we came up with a mission statement um we follow the guiding principles of dual language which has seven strands from new mexico and we focused on really on the program structure piece of it piece of it and that is the reason why we are taking articulated k6 what that means that we decided what language and what content would be taught at each grade level and so we have that um uh format for us our teachers and our principals to follow in their school so there's up to three versions of

026that because we know that things change and sometimes we have to adjust here and there at the secondary level we decided um that language arts would be something that we would offer um in all of our schools um and a core a minimal of a core class we have um hi uh hilhai who's had and south meadows who had the program for longer so they do offer multiple classes and um if you go to the next slide these are the three pillars in dual language so our goals our goal is to for students to become bilingual and be biliterate um for them to achieve academic uh high academic status in both languages and not just you know in one and but i think the most important one that we want to highlight here is the

027social social culture and cultural competence which is the equity work that we do um as we were moving into um this pandemic and in in um we needed we felt that we needed to improve even more and support our dual language programs and um we know that cover 19 is a crisis and a crisis can be better dealt when we know our families and we know how to support them and the cultural competence of this work that we've done for many years through dual language has actually really helped and that is something that we hear from families that it was it was a very good transition for all of our dual language um teachers and um and schools to continue that work with their with their families because they already had it um our equity

028work as you know emphasizes the importance of strengthening the social and cultural competency not not only of our students but our staff as well and um having our students and teachers teach in different languages utilizing different cultures different um authors from different backgrounds have really has really helped our students we have students from africa that are in our program that when you when they come and register um they ask them if they're going to be in duel they're like what is that oh they'll learn spanish and english and they're like of course why because they come already with three languages and so and and that is such a gift for us because it gives our students also the ability to be able to share that those cultures with each other um we try as hard

029as as much as we can to elevate the target language because that is the language that is in danger of not uh succeeding if we don't put our all of our coins in there and so we know that students don't learn a language but they learn through language right and so we know that that as we as we improve our program and support that our students are going to learn if you go to the next slide these are our um this is our expansion timeline i put the schools here by theater and as you can see all the schools that are uh in bold are in green our schools that have a an established dual language program liberty and century are in blue because they're new this year we decided to move on and continue

030with a dual language expansion even through cdl because we feel that that that is an equity stance and we're actually right now in process of um in planning with glencoe so they can start their dual language classes we have nine schools that we've articulated for preschool um and um we're continuing that work this year and as you know our wu scholar program started in 2015 and this year we hire over um scholars and we have two in elementary and two and in middle school and and we're continuing to expand we're continuing to um now uh the program has evolved to a bilingual teacher scholar program and it includes kids from uh that are going to western pcc and any student that wants to be in connection with us no matter what university we're we're trying

031to we're we're connecting them with we're putting them in this group and continue to work with them and as you know they come and teach in the summers for our dual language um students so if you go to the next one this is just an example of some of the classes that we have um at the secondary secondary level and what how we're expanding in liberty and century is also offering a uh translation uh cte class that is not on this list because it's not just for dual language students uh but a lot of other language students are taking advantage of that class and as you can see for glencoe we're planning um they're getting ready to go through some training to be able to implement their first dual language um class and here's a

032list of preschool students that are i mean preschools um that are being articulated to serve dual language students in our district and i think this is it if you have any questions i would just want to say again thank you so much for all your support i support i don't think we could do all of this without you thank you arsenal thank you i don't see any questions in our chat but um if you have any questions or follow up please make sure to reach out to dale and our summer okay our next item on our agenda today is our support services report with casey walton thank you erica and board this was a report that was uh pushed back a little bit but nonetheless want to give you our annual support services report just

033to remind everyone this is mainly a report from the last school year but i'm going to highlight some things also that we're doing in this school year the the actual report is in your packet i first want to specifically thank all of our support service departments in our district you know they have all been working in our district on site at schools and in district buildings really since the pandemic started so they have put in a lot of work and are setting up things for us to hopefully get back into school soon specifically i want to thank the transportation department and a special shout out to all of our bus drivers who have been delivering meals in our district to students we have a very unique uh meal delivery where we are actually getting into

034walk zones delivering on our normal routes uh we have 53 routes going on right now for meal delivery every day our facilities and maintenance staff just an exceptional team i want to specifically thank our building custodians who have been working throughout the pandemic on cleaning and getting our classrooms ready for learning getting the building ready for limited in-person instruction just a wonderful team that has worked incredibly hard our nutrition services staff specifically the kitchen staff who's preparing uh meals for our bus drivers to deliver and all of our other support service staff but those departments have really worked incredibly hard to provide an incredible service to students families and teachers now on to the report i'm going to highlight a few things one of the things starting with facilities and maintenance really transforming our buildings

035with building custom plexi class barriers for office areas and reception making sure that we're able to move furniture to meet all of the ready school safe learner guidance custodial staff again are daily cleaning and disinfecting our our buildings as we do have staff entering that's been even increased more with students returning in limited in-person instruction this has all gone on also while facilities is now in two different buildings with uh the opening this last summer of the new support services building so our facilities and and support service trades and custodians and administration have really done a wonderful job that it also includes our custodial supervisor who has been in charge of all of our personal protective equipment making sure we have plenty of hand sanitizer cleaning material everything on hand from the beginning of the

036pandemic to now we have quite a stockpile you know in this available for staff and students should we start with with school resource conservation is also in this category of support services i i will say that maybe one of the one of the maybe it's the only highlight of the pandemic as we have seen quite a bit of savings in our energy cost just from mid march until early this fall we had saved cost avoided savings of over 280 80 000 for electric and natural gas our bond uh construction projects for the upgrades in those system and our and through the strategic energy management program through the state has earned 276 thousand dollars in energy incentives another highlight for our resource conservation is our resource conservation manager has been in charge of creating signage for

037the return to school one of the highlights has been is almost 90 of the signage that we have produced for all of our buildings has been sourced through the century cet lab and the district print shop that has saved the district um upwards of fifty thousand dollars if we would have gone out to uh private companies to to make that so it's been a a great product for them to be able to us to pay into that program and to get a return nutrition services moving down on the list you know some of the numbers are are hard because last year was interrupted uh as far as the comparing the number of student meal served and adult meals served the real highlight is uh the ability that we have served daily lunches and breakfast we

038average between four and six thousand meals on a daily uh service that we're we're continuing right now which is pretty remarkable uh to get a food in the hands of our students in between classes and other things that they're doing our school bus drivers kids are extremely excited to see them as well okay i'm going to scroll down here and start with our transportation services again we highlight this every year but replacing our buses you're going to hear more about that here a little bit later on for our next order of buses to replace our gross polluters um one of the highlights uh this past year was we were awarded uh 569 000 in rebate funds from oregon deq as part of the vw environmental mitigation school bus grant and they were able to offset

039the costs of our new buses and we also were able to receive a little over 17 000 dollars for some of the scrap metal that our old gross polluters went in so a big highlight to our transportation staff again currently they're trying to continue with our meal delivery system that's 53 meal routes running out of both of our buildings they've added limited in-person transportation last week and our blast programming with the city of hillsboro that is running at a couple of buildings so just an incredible amount of work and an incredible uh dedicated staff that um not only oversee those departments but work and make the district go they are our support services are really what make our school district move and we're counting on them more than ever as we increase the amount of

040students coming back and providing a safe teaching and learning environment that's uh the basic part of the report i'm wondering if anybody has any questions or anything that i miss that they'd like to get some more information about thank you casey board members if you have anything additional feel free to use the chat as well um so in case you can make a note of it our next item on our agenda tonight [Music] our next item is our vaccination update and return to school information with mike travis and dale thank you i'll kick things off here i just i'd like to echo my thanks also to the support staff um they are often staff members who are behind the scenes and they don't get a lot of recognition but i can tell you over these

041last nine months they've been the unsung heroes to keep things going they show up daily they've reimagined what their work looks like and they continue to find ways to serve kids on a daily basis so i'm casey two and your team thank you so much for all that you've done and continue to do we we appreciate it all right i want to give you a little bit of an update um tonight we're going to be providing not only a update on vaccination but we want to share with you the um return to school safe learners guidance and some of the changes that have been made in that recently we want to share with you of course the vaccination update we want to we're going to talk a little bit about the instructional model that we're

042moving forward with as we seek to return to hybrid and then at the end of this presentation i will ask you to come to consensus on a couple different issues so there's just a little preview of coming attractions it's going to be myself and travis and dale that do a bulk of the speaking here um we're going to start with travis who's going to share a little bit for starters about ready school safe learners and some of the updates that recently came out great thanks mike good afternoon everybody so version 5.5.0 came out last week and i'm just going to quickly go over some slides that came out from the oregon department of education so that i think the board get gets a little taste of the flavor of the new guidance there's not that

043much that has changed and also some of the key messaging across the state um mixing a high quality experience for kids and safety for staff and students so i'm going to move quickly through these slides i know you've previewed them so the key message coming out is that every student deserves a high quality and high quality instruction and time to learn grow and thrive across all instructional models so it's important to understand that we will be providing cdl for the foreseeable future while we talk about bringing students back when it's allowable for hybrid instruction student staff and safety uh student and staff safety is a top priority and we will be living in oregon with the virus until there's widespread immunity so what we need to do is um engage in the ppe to keep

044people safe and all the protocols that we can to practice hygiene and physical distancing to make sure that all students and staff are safe when they're in the learning environment go ahead and click one more please another message that is key for communities to understand is that success with increasing in-person learning has happened when we take a measured approach and follow the protocols with fidelity so these protocols that we have for health and safety have been developed nationally and have proven to work to mitigate spread of disease within the school environment taking a measured approach to returning in person is stress in the guidance in this new iteration in hsd as you know if we come back in hybrid we would come back in pre-k through two first and then we would expand to grades

045three and four five and six and on what's the the concept here is that what we do is prove success with small numbers of students in a safe environment and then we add as we can get those routines and protocols um embedded in our school practice keep going one more so quickly a review of some of the things that may have already caught your attention in the guidance but are being stressed right now as as top priority in in the new version is that we diligently screen students and staff for symptoms so what's required of us in this is that we screen students as they come in the building and we have made the choice in hsd to add temperature checks to our screening process because we believe we can outdo the the base minimum

046in the guidance and keep people even safer and then we have pro protocols for staff members to self-screen and attest to their own health and to educate staff students and family about symptoms and help families make good choices about who's safe to come to school and who should be kept at home to participate from a distance so we have planned this but it came out loud and clear in version 5.5.0 that every school will have um essentially a chief officer of safety and health in the building and that's going to be our school principles this came out of the desire from staff and families to have access to someone if there's a need for ppe or if there's a concern regarding health and safety protocols and so our officer at the school level will be

047the principal to hear those needs and issues as they arise and to act to make sure that the the blueprint for the school is being carried out one more please we have training required of us and it's said that it can't be just a piece of paper that you hand folks it has to be multimedia and comprehensive our plan to train families and staff includes videos resources online and communication via staff meetings and morning meetings for kids and advisory lessons so this will be a just as we've done with lippy a big push for information and education so that folks know what it would look like to come into school and hand sanitize move around appropriately use the restroom facilities appropriately and stay safe during the school day again with entry and screening we've figured

048out how to do this and videotape some of it at a inlay elementary school as we've been teaching our admin core how to prac how to plan for their blueprints and we have added um thermometer uh checks to our protocols including also a ticket that parents would sign at home that says my student doesn't have a fever we haven't been in contact for 14 days with anybody known to be infected with covid and although we can't require families or students to turn in a ticket like that or to own a thermometer we can educate them and we can ask them to do that on a daily basis and then that ticket gets turned in when the teacher takes or a staff member takes the temperature of a student upon entry to the school and working

049with our nurses and local health authority folks we think that is a strong practice for our screening process at the door face coverings will be required of everyone kindergarten and up we may also with our pre-k classrooms have face coverings as standard protocol it has become common in daycare and preschool facilities to have kids wear masks and students seem adaptable and resilient even maybe more so than adults in this situation and so mass will be required and if there's a designated spot where students can take a mask break outdoors that'll be a designated spot big question that keeps coming up for us is if we serve lunch in schools and classrooms why is that safe so there's two main bullets here one is that students who are eating appropriately are not said to be super

050spreaders of cobin 19 whereas in the second bullet it has been proven that adults can be so what we'll do with staff super supervising meal time for students is have the staff wear a face covering and stay six feet apart have students stay six feet apart practice physical distancing and students will wash hands and use hand sanitizer before and after meal time to ensure safety in the classroom environment during lunch or breakfast and then staff will not be allowed to congregate in a staff room to eat lunches if if staff want a place to take breaks or eat lunch we'll set up large areas like gymnasiums with tables that are spread apart in well-ventilated spaces so that they can have a place to be they can also choose to leave the building in order to

051eat lunch or do what they need to do during break times big new thing from the from the new guidance is a change in the metrics i know you've heard that the metrics have become advisory from being mandatory um i think uh december 23rd we learned this and have have been communicating this ever since what this really means is that um we continue to work with our local health authority partners to decide what's safe in our communities the new guidance uses input from the harvard model as it's known to raise the ceiling for cases per hundred thousand that will allow us to bring back our youngest learners for in-person learning but nothing really changes in terms of our health and safety protocols or our responsibility to work with local health authority to do what's right

052we also know that if we go rogue and decide not to follow the advisory metrics that we lose some protection for liability and i think that we've discussed that with the board at prior meetings so we will continue to abide by the advisory metrics as they shift sometimes we'll continue to train staff on our blueprints we'll continue to provide comprehensive learning as an option for families who choose to remain off-site and we'll work with families to make sure that students get high quality experience regardless of the model that they're receiving instruction in so here's a snapshot i know you've seen this before but i wanted to draw your attention to one um specific part that's easy to overlook in this graphic we have a new ceiling for distance learning required over 350 per 100 000

053cases under 350 we can consider bringing students back on site in elementary school and under 200 we can consider bringing students back at secondary click one more please korina so the blowout here is from the bottom section so in the orange column it's important to see the box that says prioritize careful phasing in of onsite or hybrid for elementary schools starting with your younger students and adding additional grades over time this is consistent with our plan to come back if we meet the metrics and health protocols in order to serve students pre-k through two we're staffed in a special way to do that daily and then we would do we would start with our youngest learners and come back incrementally if we get down below the give me one more second there thank you below

054200 we could prioritize that phased elementary push we could also bring back students in middle school and high school over time if elementary schools can demonstrate the ability to limit transmission in the school environment transition to on-site or hybrid for middle school and high school so it's important to see that those are phases that are prescribed in the guidance advisory though it may be this is consistent with our plan and the order of operation coming back to school in a hybrid model thank you karina the the next slide is a week old and the new one shows that in washington county we are now at 289.4 cases per hundred thousand so you can see that um we've been flat there for three consecutive weeks in the orange box at the top which is 340 326

055ish and then 334 now we're at 289.4 so now we're seeing a decline in cases in washington county thank goodness we need to watch those metrics because we're still in the orange zone and hoping that they continue to decline thank you karina so i'm going to defer to uh dale here to give you a little bit of a heads up on where we are with the bargaining process and the model hybrid scenario travis let me let me kick that off i just wanted to go over kind of a higher level and first of all before we move on to the rest of the presentation are there any questions regarding the portion that travis has gone over so far all right okay we'll go ahead and move on then so just a just a couple things

056um as you're aware we received a demand to bargain we've been engaged in that process for the last several weeks and i'm happy to report that it's been a very collaborative process uh we the ongoing dialogue that has been taking place has really helped to build understanding and for all of the members that have been prep for all of the participants in that process we're currently working on a conversation around the instructional model and as soon um tomorrow and in the sessions thereafter we'll be talking about the um what the conversation around the contractual implications of the instructional model that we look to employ that dale's going to go over here in a little bit so um like i said i i believe that we built understanding around the issues and have done some good

057problem solving and next week we will start to involve teens at each of the schools to get more specifics and we'll start to hash out even more specifics about what that hybrid model will look like so that we can have the best model available when we all return so with that i'll turn it over to dale and i'll join you back in a few minutes good evening so happy to share kind of an update um regarding the proposed model that we're starting to flesh out so first of all just want to extend appreciation for our partners hea leadership because i think our conversations have been really rich and have really helped us think about what is manageable for our teachers and make sure that they have a balance of personal life teaching and then also

058what's best for our students and our families so really appreciate the conversations we looked at three different models one is was sort of a kind of a reshuffle model where we regroup kids based on those who need to or want to stay in cdl versus those who are coming in we found that to have a great impact on our dual language programs in particular and would require a lot of our kids moving out of their home schools and or just moving teachers within the schools and felt like that discontinuity with their teachers and the impact on our dual language schools which made it almost impossible was just too great of a cost to our community and our students we also kind of looked at a plc model where teachers collaboratively share students within their school

059walls regrouping kids for cdl instruction or in-person instruction that was also very challenging because it kind of required the perfect three-person team and the perfect one-third split of kids wanting to stay home or families wanting to keep their students home and that that was really challenging but we did flesh out schedules with that model and looked at kind of impact to schools we had two principals jen mccauley and martha rodriguez in on the collaboration and development of said plans to really look at what that would look like practically for their schools but then we also looked at this interactive live stream hybrid model which um we have decided to move forward in our bargaining process with our union regarding and basically what this looks at is in k2 which is where we're starting as we

060know we want to bring our youngest learners in first it allows our teachers to maintain those relationships with their students by keeping them intact in their classrooms and whether students attend in person or they are attending virtually in a comprehensive distance learning format there are certain times throughout the day where students would be live streamed into the classroom for direct instruction and there would be opportunities to interact with their teacher sort of like what we're doing right now in a google meets or a breakout or work with a paraprofessional depending upon the number of students that are in cdl and or the needs of the the class at that time so we've mocked out a schedule that we shared with the union this week and kind of looked at the balance of time that students

061would be in an interactive live stream structure versus also looking at different times where students in cl cdl can get individualized or small group support as well as impact in the classroom and so we're currently in the process of of working with the union and continuing to put more details into that plan for k2 at the same time we're in conversations with our principals as well as a friend audrey and i spending time kind of mocking up some schedules so that we can have a baseline from which to alter and build um as we bring that to our future bargaining sessions as well so that's kind of the big picture highlight of where we're at with the model moving forward thanks dale and mike so a quick update on where vaccines are this is fast

062move mark watson has a question sorry i didn't mean to interrupt there but yeah so we kind of thought a little bit about the some kids in class and some kids uh online in a long time ago fall or even at the outset of the pandemic and we kind of thought there were some technological challenges to making that happen has something changed in our classrooms or we figured things what is what is the catalyst that makes it possible now maybe yeah jordan jordan can chime in too to talk more about uh the technical aspects but i think one of the big challenges or the big assets is that we've been in cd cdl model and so our teachers are more comfortable with that our students are more comfortable with our families and so now that

063we have this experience under our belt i think we see the feasibility and in a greater way but i'll let um jordan talk about the technology pieces one big change is we have been able to get uh webcam additional webcams now that we can hook up to the uh classroom desktops and so the teacher will have their desktop with a webcam and also um their laptop uh to make use of to have some different options how they teach different lessons each day um so that that's a big piece we do have those 1100 webcams in in now um and so that piece and there you know there are some things teachers often think about each day is their teaching for the sound in the classroom and those things but we're making a lot of tutorials

064and different things to walk people through just thinking about those things as they present their lessons 1100 webcams i'm glad we've got our own network hooked up i would just add to that too i was witnessing some students in younger grades the other day managing themselves in class and some of our initial issues even as adults were had had to do with muting the microphone at the appropriate time so there's not feedback and now what you see even with our littlest kids is that everybody's managing their screen appropriately and chiming in at the right time which allows students in a classroom and at home to interact with each other which is a technological marvel but it's true that's what's happening with our kids okay so i see this slide here says uh model k through

065two so and i know that we were gonna we talked about um all of the littles being able to um be in the classroom so the students that would be online are the ones whose parents um don't necessarily want them to go in but those that do want to come back will have we will have room for them if they're in k-2 is that correct okay that is correct so great questions i'll wait for a second in case there are more and then sort of expanding on that it when we go from k2 to 36 or 345 whatever the next increment is uh that's what we do every other day and half the students would be in this teleport group and half would be in person is that about right okay all right we can

066circle back up uh ilham i see your question how soon will this plan take effect in a few slides we have a timeline um so we'll circle back to that one with your permission uh vaccine update so this has been breaking news the last few days encouraging news so i'm going to show you some slides that start with sort of the national view down to the oregon view down to what we're doing in hsd and i haven't been able to update these slides since this morning so i'll catch you up on some things that happened today so there is a natural national strategy on vaccinations which includes the goal of a hundred million vaccines in the first hundred days followed by what was characterized as an open season by dr fauci in an interview several

067days ago where um after the prioritized groups the hope is that all americans who are able to get vaccinated and that we could reach something by like herd immunity by the early fall or mid fall which would be an amazing feat and it would bode well for public education going into the fall so i was encouraged to hear that and the second part that i wanted to share with the board and offer a link to the full plan if you want to read it is a recommendation for 130 billion dollars in aid to schools for reopening as well as an additional five billion dollars to support traditionally underserved students who have been highly impacted by kovid in terms of their education and that would go to governors to serve pre-k through higher education so if

068you want to look at that detail of the plan we hope that that will help us accelerate opening school and also accelerate learning for students who may have been hit hard through academic limitations of the covid period here in hsd and in our state nurses and school psychs continue to be vaccinated as a member of the first group beginning this week and depending on the availability of vaccines this is all contingent upon availability uh clinics at the oregon convention center and in the future pdx will vaccinate chunks of educators um as of this morning it was less a 20 number and more of a comprehensive list of folks who are first in line which may encompass more than 20 percent of local educators we're working with the esd to identify the number of vaccines that

069we'll need in washington county we have about 15 educators and we need two vaccines for everybody and so we're giving that data to the oregon health authority so that they can supply folks at the convention center with enough for washington county multnomah and clackamas county um our list of priority matches up with what we learned this morning which is everybody who is there on the front line every day serving kids are making that possible so examples of the folks who are now in line registering for vaccines today are professionals involved in limited in-person instruction bus drivers bringing our students to school and serving lunches nutrition staff custodial staff front office staff and staff who are involved in daily activities in person and athletics in person for students so those uh yeah this is great um

070the our vaccine team is an hsd team and uh beth has been our key communicator today and in the past few days as well as with a vaccine website that you can go to anytime i go to hot topics on our website pull down and go to vaccines and you can get everything from governor's updates to the latest about where to access registration for vaccines notifying eligible staff and passing forward information through our partners at the esd big shout out to sarah pope and dan goldman at the esd for being coordinators of us as districts to get that information out in a similar way through districts alma hernandez is our point person for vaccine logistics and beth is our key communicator and we've been working with a network of folks from the city and the

071esd in order to share information for a minute we were ready to stand up our own clinics but we've been asked politely to hold on to those plans and see if this oregon convention center plan will work they hope for a three-week period of time to be enough to vaccinate all local education professionals that plan has been delayed just a little bit because we learned today that daycare and preschool providers as well as private school folks are now in the front of the line which is about 20 000 day care professionals and about 5 000 private school folks who just added to that you know front of the line list so it might be more like a four week or five week process but we'll continue to monitor the number of vaccines that come in

072and the number of available appointments and how that ticks through that top 20 percent and then 40 of our staff that would be required to get back to hybrid in person pre-k through two go ahead and click one forward um the timeline here this is rough and it's it's not predictable based on what we're hearing from the cdc they actually don't know how many vaccines are going to be able to come to oregon in the coming weeks but this graphic assumes that about 20 of our staff per week could get vaccinated and that three to four weeks later they would get a second dose and that two weeks after that they would have something like full immunity we're learning that the immunization works and that folks who are immunized don't spread covid19 so at the

073end of a six week period we would have theoretically twenty percent groups of stude of uh staff in our system um immunized so although we've started lippy and will continue to do so this is how a conversation about coming back in hybrid is starting so starting this week we have our lippy our custodial front office bus drivers nutrition etc getting vaccines starting to tomorrow tomorrow through sunday that group may all be vaccinated depending on how many vaccines come in the following week we'd have another wave including teachers and classified staff pre-k through two theoretically they would be waiting the three to four weeks getting the second dose and then have the immunization a week later and then so on so you can see groups chunked up roughly in 20 categories being uh immunized in consecutive

074weeks so that starts a conversation today that we wanted to have with the board which is um the timeline that would that that would establish would be that we would have spring break there the the week the last week in march you can see the little arrow at the bottom and we could come back with all the training in place already into hybrid pre-k through two i believe it's march 29th would be the monday following spring break then as we saw in the slide about incrementally bringing more students back into the learning environment we could come back with grades three through four in the subsequent week a week after that five through six and we have a plan to start quarter four if we're if this is all possible with the metrics and our ability

075to vaccinate people and our ability to meet the health protocols with secondary schools for the last quarter of the year so this is a where we'd love questions and clarification and i know mike has some slides to talk through here about areas of consideration for the board tonight please tell me team if i missed anything about explaining this graphic or anything you'd like to know about the vaccine process there's a lot that we learned today you said it travis but i just want to make sure we reiterate that that would be dependent on this timeline is dependent on vaccination availability and this is we would we hope this is the timeline that we can pull off but we'll we will continue to get updated on the vaccination availability throughout the next several weeks i can

076reply to jackie's oh erica go ahead i'm sorry to interrupt you yeah go ahead and reply to jackie and then marks and then i'll ask a question sorry jackie i wasn't looking at the chat so i'm not sure how long ago this question was asked and i didn't mean to be rude to not reply um that it is the honor system essentially what is happening um is that we're pushing a information about a chat bot function on oha's website when i push a button that says let's get started it takes me to what's known as a chat bot asks me a series of questions that helps me decide whether i'm in the first tier and when it decides that i am it kicks me out to a place that i can register for a legacy's

077app and sign up for an appointment if i'm not eligible it'll tell me that i'm not and that i need to come back later today what we tried to help staff do is understand given their job title if they fit into the limited number of categories that that chat bot can understand and so um we are helping staff self-identify appropriately now if i were an unscrupulous person i could go in there and pretend that i'm uh doing limited in-person instruction and the chat bot isn't smart enough to know if i'm lying or not and so we are encouraging staff to remember the code of conduct under the ethical educator licensure that we all have and to not forward the links to their family members or colleagues and to just self-identify appropriately and use the honor

078system to get in line in the appropriate time thank you travis mark you had a question yeah the first uh green line is uh pre-k through two and hybrid i sort of thought yesterday dearest question and the smaller class sizes and the spreading out means it pre-k or that k2 is not in hybrid they're just back so what what what's the source can you clarify that for me a little bit yes um hybrid indicates a blend of comprehensive distance learning and in personal learning comedy so it's mostly everybody back except cdl people who want to choose to stay in cdl yeah even if i go five days a week some of my classmates might still be in cdl and so we're doing a week hybrid versus the hybrid one a and b day schedule that

079you referenced earlier and and will we accommodate someone who chooses to mix that up like for a parent i mean so we know how difficult it is for parents to find uh child care and work at home and that kind of thing are we are we willing to accommodate the idea that you know monday wednesday friday they can be there but tuesday thursday i'm just i can't get them there can they attend online we're encouraging parents to identify whether they'd like to be in person daily or online daily um the specific instance that you referenced i don't know the answer to we'd have to work on that with the family but we know that students are going to experience illness they're going to experience quarantine and contact with family members and so part of the

080reason that the interactive simulcast model works for kids is that if my student were an in-person student um she could do cdl on a day that she's quarantined uh and and come back to school she's feeling okay right we need to be flexible in our delivery model and keep kids absolutely community of learners that they're a part of and so there are a lot of different examples i like the one that you brought up which is the hardship of daycare and can i go back and forth we're going to discourage that because we want a predictable number of students in class and online because we can support them easier that way but yeah we're going to be as flexible in serving families as we can be and the guidance suggests that we have that responsibility

081so i had two questions one was i think part of it you touched on travis but i think for planning wise for our district to be able to know how many teachers to have in studio how many teachers to have in person do that there has to be also some you know commitment from our families about when we make the decision um maybe there's some natural breaks throughout the year where you can reconsider and maybe switch to the other option um like at the end of the semester or something like that so that it gives us some time to prep but it also kind of holds the capacity for either option so i don't know if that's something that we're thinking about not just for this year but also i'm this is getting like you

082said this is going to be something that we are going to be with um for quite a while um even into next year as well so thinking ahead of that um and i did have a question because all of all of the the timeline here is i think as mike said based on availability of vaccination but what happens then for people who do not want to be vaccinated and they're willing to come back in how does that change our timeline if they're available or if they're you know that's just not something that we're waiting on for certain staff we we've been talking about that about that in terms of the opportunity to get vaccinated and that opportunity for vaccination is what would trigger the return to work we know that in the community there's going

083to be folks that choose not to have a vaccination we believe that's also true with some of our staff members as well that doesn't mean that that would negate their obligation to return to work and so we're working off this timeline from the opportunity the the time where it's available to them um whether or not they decide to partake on it but that's what what how we're scheduling that is correct okay thank you i just want to speak real quickly to erica's comment earlier about the um the transitions in and out that that's been a practice we've had we've tried to ask families to commit to at least half a year because sometimes that requires additional staffing and allows us to be flexible but of course sometimes things don't happen at the half year so

084we try to be as accommodating as possible i know this year at this halfway mark we specifically asked our parents at hoa some families had chosen hoa because they thought if we weren't ever going to come back then that's what they would prefer and so we've seen about 55 people move out and about 30 students move in so it's kind of a wash but there was some movement at the midway mark and that that will be something that we plan for one thing that we do have in our plans as we begin to think about bringing k2 back is being very specific with our families and asking them if they plan to come back to school for hybrid if they are going to remain at home for cdl for the end of the year and

085what their transportation needs are whether families will be transporting their children or they'll be walking or we need to provide transportation because all of those pieces will be important in the way that we plan k-12 in terms of getting kids to and fro school and the way we organize that so we'll be reaching out to our parents in the next week or so in order to get that information thanks dale um you had a question yeah so it looks like like as far as this plan there's like because of spring break we have like a built-in extra week so to speak if let's say vaccine is delayed a week or something like that this plant still stays on track right and how often are we getting updates on as far as the vaccine shipments and

086are they in are they not in we're meeting daily right now with the esd who seems to be meeting daily with the ceos of the local hospitals and so is superintendent scott over the weekend and then daily with the ceos and then we have the communication planning meetings every day with the esd and the other chief communicators from different districts this is a rapidly developing plan and a rapidly changing plan uh since friday it's changed several times and there's even the manner in which the invitations are sent to those people that are in the first tier even that has changed since friday so we continue to send updates to our staff as soon as we get any information beth has already sent a couple updates today as well as yesterday so we'll continue to provide

087the most recent information that we have and so much of this is out of our control we really are essentially the the middleman here who is sending out communication and helping our staff be organized and ready when their name is called but so much of the logistics are really out of our control thanks mike so based on our timeline that we do have on here am i correct to assume that based on that if everything is you know is according to the logistics that is happening around vaccination and all that but when we see the dark blue and light blue area and have that uh three to 12 um week three that that means that slippy that it would be will lippy be available at that point for all grade levels by the third week

088yeah the so the lippy plan is is separate from the plan that you see here this would be the plan for vaccines and um how that would lead into hybrid the yeah will continue and expand uh each week and um dale's going to speak to that in just a minute those are actually our next two slides so i'm karin if you wouldn't mind thank you excellent so uh our limited in-person instruction started last week um and we had limited in person instruction at five um secondary schools or four high schools and miller education center as well as our eight title schools and we started with volunteers we had volunteers at every school so we appreciate our staff who are willing to come in and serve our students k2 is definitely targeted on literacy skills and

089bringing kids in who needed that support most um we had ranges around the teens with a high kind of a high school we had as many as 20 students show up to high school for this limited in-person opportunity um last week we saw a total of 100 and over 150 kids that participated which is awesome and as we look forward this is our planned lippy expansion and we're using all these terms like planned and proposed because we know things change um quickly but our alpha summative assessment window um starts february 2nd and goes through april 30th so that's going to be something that we plan for of course we want to make sure that we are providing transportation and also rolling things out so we haven't really determined specific dates by school and grade level

090yet but that's something that we will be working on within that window and we will be expanding lippy at our non-title k2 schools starting on february 8th both elementary 3-6 as well as middle school um should start on february 16th and then high school uh expansion into 9 12 we're hoping somewhere around february 1st it says january 25th we did add a few more seniors we had some people volunteer a little bit later and so we were able to add a few more so a lot of this is in partnership with transportation and we really appreciate carol's magic as she figures out a way to get our kids to school in the time frames that we need them that teachers can come in and classified instructional assistants can come in remember lippy is supplemental so

091it's outside of the core instructional day and it is targeted to students based on data and so uh we're just really thankful for the first steps and the success we saw last week hopefully you're you're looking at pictures following some people on twitter um kids are just so excited and just really happy to be there one of our high school teachers said it's amazing to see our kids come back they're dressed up they're looking shiny they're ready to be there and for many it's just a positive great place to do some work and get encouraged by staff and we have little friends that are really excited and um even sarah um sarah why am i spacing on her name sarah crane um said that uh she they had a student that was working on a

092goal that they've been working on for over three months and on the fourth day of lippy it clicked just needed that in-person opportunity so we know that uh bringing kids in for targeted instruction is really important so definitely something to celebrate [Music] dally you have a question here from shannon thank you are we currently able to serve or i guess are all of the students who have been identified to be a part of lippy taking advantage of actually coming in to partake in instruction in person instruction not at this time our goal was really to take a first step under that philosophy that success breeds success so we started with volunteers only teacher and classified volunteers and began with small groups of students and then our goal really is to expand it over time adding

093more students adding more schools in order to serve as many student needs as we can [Music] i also had a question do we have also like a timeline for this of how it's how lippy is growing until we get to like more april or march that has more of that hybrid is is that something that's part of this presentation yeah so at this point our goal is to start the expansion in all of our schools and so this is kind of the timeline that you're seeing i think when we originally planned we were also waiting to see um what the intersection was with when we could bring kids back in hybrid and so um we'll continue to expand until we cross over the hybrids so we haven't mapped out um mid to end of february

094through um through march yet but that that will be something that we do it really honestly when we first started there were a lot of very legitimate and important questions about safety protocols and how things would work and so we just really wanted to just take a first step this last week and see how it would go and then as we continue we're going to continue to learn more until we're able to build more capacity to serve even more students and dale just sorry just the follow-up question in the case that let's say hybrid didn't go as planned would we ever consider opening up lippy to the families um that haven't been identified you know using data but and kind of want to opt in on sending their student to kind of in person would

095we ever visit that or would we always just do it as a needs based type of a approach yeah under the ready states uh ready school safe learners lippy is to be limited in-person database supplemental instruction so following the guidance from oregon department of education it would be targeted to students but again if we were not able to bring kids back in hybrid which we hope that's not true but if so i think we could expand lippy for larger groups of students that need it but i don't think it would be an opt-in for anyone choosing that um and just a follow-up on the lippy for we have parents or community members watching that um one of the the things i just wanted you to share is how parents are notified if their child qualifies

096for lippy and how do they get how is that information shared out so maybe some parents might be like might be wondering if their kid is is or not great question so um in k2 we've really targeted those students who are off um track for meeting benchmarks in literacy reading and writing and at this moment in high school we've really targeted students who are off track for 12th grade meeting graduation goals and then as we expand to other grades we'll continue to use some of those parameters in those data sets so what we've been doing is i'm reaching out to parents and families one-on-one receiving a call or an email directly to them inviting them to participate sharing details about the time frame in which your student would be invited to participate and the purpose

097if schools don't receive responses through email or the phone calls then they will continue to reach out until they are able to connect with families so it will be direct contact by the school or by your school's teacher inviting you your child to participate thank you all right karina if we can advance one thank you so uh here's here's the num here's a number of issues that we need to have the board consider this evening and i appreciate that we're kind of on track on time so that we have the opportunity to have a discussion here as needed so the bottom line is we need to think about the return to hybrid learning and what that's going to look like so when we meet the metrics that would be obviously a trigger for us to

098consider returning um when we meet the health and safety required requirements and that is something that guidance is something that travis was going over with you earlier tonight we believe that we're in great shape there then the the final thing is uh we have the opportunity to be vaccinated with both dos that our staff members have the opportunity to be vaccinated with both doses so karina if you could go ahead and advance two thank you all right so this is this is what we'd be looking at here is that um we would begin with pre-k2 hybrid instruction when the impacted staff have had the opportunity for both vaccines and after washington county has met the state metrics for returning in person for returning to in-person instruction for two consecutive weeks we expect that that be

099that that will be completed by mid-march so that is really the first consideration that i would invite you to discuss and hopefully come to consensus on martin you raise your hand thank you madam chair and i just want to simply say i concur i agree too yeah i mean this is what seems to make the most sense i agree as well but uh i do have one sort of question that you guys meeting every single day you probably have access to a little more information than we have uh there's there's been some talk of like the vaccination clinic at the convention center is bracketing portions of the day for educators is that is that like fact or is that just uh in the air and it might be rumor the best information i have at

100this time is that on on weekdays the priority is given to school folks making appointments from three o'clock to eight o'clock in the afternoon and that weekend slots are held to some extent for educators knowing that uh from morning until afternoon educators are busy serving students so so should there be um an influx and available vaccine and the metric so we're we've already met like washington county right now has met the metrics for two weeks um so if there was an influx and vaccine and we were able to accelerate our timeline we could go back earlier right our timeline assumes a pretty favorable situation where um with that 21 day lag with the fighters optimistic the stats i'm looking at are that 21 days later i get my second dose and that two weeks after

101that i'm immunized and so that that in itself is at least a five-week experience even if i got vaccinated uh this week is part of the first wave and so yeah i mean there could be a great lift in vaccine production and distribution which could accelerate the process uh but then we also do have like the the natural timeline of spring break and quarter four to contend with so we're looking at uh a logical transition point and a transition point that seems feasible with what we know today about the clunkiness of the vaccine process one of the other things that that will need to occur within that time period is and this will be a this will be a bargaining topic but just the whole issue of teachers setting up their classrooms um if you

102think about you know how it's been you know how the experience has been going you know a high percentage of the teachers have been working from home and just setting up the classroom and getting that ready that they'll will need a little transition time as well your question about time slots for educators the other thing that we've asked our school administrators to do is be flexible also with people's schedule we don't want to disrupt the student experience of course but we do know that there's times during the day where there may be greater flexibility and and we will encourage those conversations between staff and the and the principals or the supervisors thanks mike um to the setting up classroom is that something that can be done ahead of time even though we don't have like

103kids in there maybe we can be prepared as much as we can ahead of time yeah this is that is something that will be done ahead of time this is but it is a bargaining topic so one of the things that we that needs to be worked out is the amount of time that will be uh granted to the staff members in order to make that happen and then when that when that occurs um that will occur in a variety of different time slots on the calendar depending on the on the needs of the educator and and their availability so yeah we believe that we should that can be done ahead of time so on this point here the transition to hybrid um i think you heard from jackie martin um and i think mark

104that this is agreeable um yadira and lisa chien just wanted to see if you want to chime in or give a thumbs up i also agree with this plan especially in conjunction with um with lippy as well serving you know the students that are most in need um i think that this is a thoughtful plan to um ensure that we're keeping in mind our safety for our students and our staff so yes i agree with this plan as well i agree with this plan i also have um a question about if the vaccinations at the convention center do not work out we haven't totally abandoned our like backup plan if needed right we still have that plan on paper and we still have our partners at the city for example ready to collaborate with us

105if we are asked to expand we've continued to push that point a little bit yadira and you know i think the truth of the matter is where are those vaccines going to come from and right now all of the vaccines are being targeted at the convention center and potentially a second site at the airport um just a question on also the the vaccine plan is there also because many of our you know our staff has also insurance and is there another effort ongoing with the private insurance to do vaccinations for groups that qualify as well as this effort at um the convention center yeah it looks like kaiser permanente for example has the um the ability to vaccinate some folks but what we're hearing is that like mike said the the majority of the vaccines

106are being targeted toward the mass vaccination clinics and so it's just one or two here and there that we're hearing folks have been able to make an appointment and get that first vaccine we've also been told erica that those that so far those kind of those one-offs or the local providers are more being reserved for a very targeted audience very targeted group thank you so i think you heard from almost everybody that they agree i also agree with this plan my only um kind of point i would like to advocate for is as much as possible we can push to expand our lippy options as we progress so that we have at least start getting some kids that are needing that help as dale said success free success and the more that we can start

107growing that and be really aggressive in that aspect i am in favorable favor of that as well it does look like mark has a question and then we can move on to the next [Music] sure yeah um so since we've decided as a district that we're not having snow days in cdl i just checked my snow's gone um but uh so if we were to do something outrageous and there was good weather right before spring break and we said that they weren't instructional days of thursday and friday before break and teachers could set up their rooms would we still meet the state required number of instructional days i understand it's crazy to say this but outrageous thing but if we did something like that would we still have the required number of instructional days can

108you ask can i don't understand the math exactly mark can you say so we have to like if we miss i'm using snow day's example sometimes we have snow days and we make them up and sometimes we go well we don't need to because we're still within the requirement so if we said something like thursday and friday before break we will not have instruction and teachers can go in and set up their rooms would we still be able to meet the requirement with by missing those two days of instructional time but they're still staff time right there's a word for it contract time or something yeah to get technical that it's we're looking at instructional hours and we are actually allowed to provide some of those instructional hours for staff professional development and even for

109supporting staff and families with technology and we'd probably use those transition days as those sort of unusual hours added to the instructional hours that we amassed during the course of the year i do think we'll be okay um this year is a little different than other years and so we're struggling to meet those instructional hours but so we're going to try to maximize every day but like mike said we do owe it to ourselves and our teachers to create a transition plan where folks can go back and set up technology in their classrooms and do all that so i think we'll be good with instructional hours all right corrine if we can go to the next slide please all right uh one of the things that we would be looking for of course is uh

110once we get pre-k through two going uh that we we gradually expand the hybrid learning that takes place so you saw on travis's graph that uh the the next group would be three six and and once that the impact once the staff there has an opportunity for vaccination then we could roll into that we believe that would be in the very first weeks of april if everything goes according to plan so what we're looking for here is really just a um you know just you're okay that this is the this is the tech that we take and that we we go to three six and then following that karina could you advance one more slide and following that then we start in on the secondary on the seven to 12 models so again that would

111then the most logical spot for that to occur would probably be the fourth quarter just because of the way that that some of the grading issues fall and the and the structure of the secondary calendar so we would be looking at 3 6 and then 7 12 after that um uh one more karina if you don't mind all right then the uh the next one of course and and you've already mentioned that and i think erica already brought this up but uh we we would continue to increase limited in person instruction for those kids that that need it and that would happen really from now forward and we know that there are students who have been impacted disproportionately with with this delivery model and you can see some of the criteria there that we've established

112that would start to identify the kids that would come back um mark you had a question there yeah on the lippy front um have we the the you know the secondary students who are participating in you know cte type programs or things like that are we doing any lippy for you know like it's you can't really do construction or auto tech at home i would do is is any of the lippy opportunities being provided for students who are in some of our cte paths not yet we started with 12th grade who are really off track for graduating in their core classes but that is allowable under the lippy guidance so that will be something that we'll be considering as we expand all right karina if you would advance again all right thank you uh the

113next one would be just uh i think we've shared this before but just this whole notion of that when osa allows that we would participate to the full extent possible or allowable i should say with the osa approved activities and athletics in addition to that we do believe that we are going to be able to designate and select some activities just within the district that we can start to ramp up as well um of course the one of the main issues that we're going to have to consider and there's still a lot of discussion to come on this there's a there's actually an osa meeting tomorrow but just the all of the issues around spectators and what that would look like but our our intent would be to participate to the extent allowable um on

114this just a question on that um since we're kind of you know outfitting some of our classrooms with that camera equipment and things like that has there been any conversation about doing our gymnasiums or or um putting that so that we can still have you know community um support and and watch these events but not be in person there has casey would you share an update on that yeah thanks mike um we are uh in the process of outfitting our gymnasiums with a program uh called pixelat jordan and his team as well as ryan petrick have been working with the vendor and that's on track what that'll basically do is provide kind of like a a standard view of an activity going on and families will have the opportunity to sign up and and view

115those things hopefully we get that done here towards the end of february ready for a spring kind of type of season but that that's on track you know jordan could add more if there's any other updates he's been working more closely with the um the vendor yeah and that includes both the competition gyms and the football fields and some of the other fields so that we can have those online once competition start there is one more slide and that if carina feud advance one more and that has to do with the youth organizations uh we are in the process of receiving requests to utilize our fields for spring activities and we do plan to allow that and of course that would be dependent on the users following all of the health protocols and those are

116all outlined in the application form itself so we do intend to go forward with that for a spring use a question on that i use because we talk about the liability for us at our district when it's it's organized by an outside organization or is that liability transferred to them or how does that work yeah it is you know it's a it's a simple contract or field use contract and we require the or the you the organization to provide their certificate of liability and assurances that they'll follow our rules and guidelines [Applause] so those are those are really the issues that we were asking the board to consider this evening and to to weigh in on um is are there any questions or any um any hesitation to go forward with these i do have

117just one more question around um because i know in the guidance there's also just um you know more information and talking about holding school and outside spaces when the weather is nicer and as we look at that does that have an impact on our ability um to either move our timelines or to expand quicker if we are able to use you know outside covered areas or um or outdoor spaces how does that kind of affect us you know we've talked about the logistics of that across districts and with a combination of unreliable weather and a lot of different issues that arise with our inability to heat a space for students or keep students safe from elements we have kind of ruled that out because we we believe that the timeline for vaccinations and then returning

118in hybrid is better than what we could do with outdoor tents and heaters and things like that we're also not sure that that's as safe an environment as our classrooms so all right well i i appreciate your discussion around this there are no easy answers here and i know that uh as a board you've been thrust into the middle of this and so i appreciate your feedback and we will continue to move forward with these plans as well as start to get communication out we we i will we're going to communicate to the community here in the next day or so and so we'll we'll start to get the word out thank you mike i'm going to recess our work session and i'll give us until 7 05 to come back so it gives us

119a chance to you know get a little snack or break thank you do we exit or just mute or whatever yeah just if you would turn off your camera and microphone that'd be great hello wayne hey martin good to see you good to see you mark a voice for my past hi wayne how are you yeah very good it feels like you should be sitting on the other side of the screen somehow i don't know oh i i tell you couldn't be happier that the worst thing i had to deal with today was a kids during a snow rush on seventh period so stay focused come on just for another hour many of us went to the window it was a thing i gotta say when you look really happy so that's awesome i put

120on a button-down shirt just for you guys i had to take off my uh my school attire to be here well welcome it's good to see you oh and our eighth board member just showed up too welcome back everyone i am going to call into order our hillsborough school board meeting our regular session we're going to start with our first item on our agenda which is our flag salute if you will all join me please i pledge allegiance to the flag of the united states of america and to the republic for which it stands one nation under god indivisible with liberty and justice for all thank you everyone our next item on our agenda today is also doing our land acknowledgement as we gather here today even in this virtual setting we would like to

121take a moment to acknowledge that our district service area is on the occupy traditional homelands of the apolati indigenous people lands we now call washington county and the state of oregon we thank them for their ancestors we thank them and their ancestors for being the original stewards of this land we take this opportunity to attitude for the opportunity to learn work and be a community on this land we also acknowledge the systemic policies of colonization that have led to genocide relocation and assimilation that have impacted indigenous and native families both past and present and those who will be affected in the future according to kalapu of tradition people have lived here since time immemorial indigenous people still live here today having persevered through u.s sponsored ward displacement genocide and oppression we honor the indigenous people

122whose traditional and ancestral homelands we stand on the tualatine calapuya atlantic clackamas tum water malala fans of the chinook and many other indigenous nations of the columbia river we believe it is important to acknowledge the ancestors of this place and to recognize that we are here because of the sacrifices forced upon them and remembering these communities we honor their legacy their lives and their ancestors we also recognize the urban indigenous native first peoples community living in the metro area which includes over 400 tribal nations thank you all with that we move on to our proclamations and recognition section and first up we have our black history month proclamation with lisa allen all right good evening everyone here is our proclamation for black history month proclamation the hillsborough school district anniversary of president ford declaring february

123black history month in a commemorative speech in which he urged americans to seize the opportunity to honor the two often neglected accomplishments of black americans in every area of endeavor throughout our history the hillsborough school district honors and acknowledges the central role of black americans in u.s history the hillsborough school district is committed to diversity equity and inclusion and rejects the long history of institutional racism toward black americans the hillsborough school district pledges to stand against bigotry intolerance and hate and follow the lead set by generations of black americans who have courageously led us to the pursuit of equality the hillsboro school district has been enriched by the diversity of perspective and experience of our black community members who have made valuable and long-lasting contributions to our district the board of education of the hillsborough

124school district do hereby proclaim the month of february 2021 to be black history month we urge all community members to join us in recognizing the many contrib sorry scrolling issues oh no nope hold on okay many contributions and achievements of black americans to the development of prosperity of our community thank you lisa our next proclamation is our national school counseling week proclamation with martin brown thank you madam chair the hillsborough school district appreciates that school counselors are actively committed to helping students explore their abilities strengths interests and talents as these traits relate to career awareness and development the hillsboro school district knows that school counselors help parents focus on ways to further the educational personal and social growth for their children the hillsboro school district values school counselors work with teachers and other educators to

125help students explore their potential and set realistic goals for themselves the hillsborough school district applauds that school counselors seek to identify and utilize community resources that can enhance and complement comprehensive school counseling programs and help students become productive members of society the hillsborough school district recognizes that comprehensive developmental school counseling programs are an integral part of the educational process that enables all students to achieve success in school the board of education of the hillsborough school district do hereby extend our gratitude to the counselors of the hillsboro school district and proclaim the week of february 1 through 5 2021 as school counselors week we urge all citizens to join us in recognizing the dedication and hard work of school counselors in preparing today's students for tomorrow's world hillsboro school district board of directors thank you martin

126and our our last recognition is for our school bus drivers recognition week with mark watson thank you for giving me the opportunity here i got to sit next to carol during the collective bargaining with our classified union many times and got to meet several of our bus drivers and my friend andy is the bus driver in our district so pretty honored to be able to say that the hillsborough school district appreciates that without school bus drivers many students would not have safe reliable transportation to and from school the hillsborough school district believes that it is important to salute and appreciate school bus drivers and recognize the invaluable contributions they make to education and safety the hillsborough school district recognizes that each year bus drivers transport more than thirteen thousand students between homes safely the hillsborough

127school district appreciates that each year 190 school buses driven by dedicated drivers traveled more than one 1.6 million miles and i think pre-covered that was more like 2.2 million miles the hillsborough school district applauds bus drivers along with trainers support staff dispatchers mechanics and all staff in the transportation program who are committed every day to an outstanding safety record the hillsborough board of education and the hillsborough school district do hereby proclaim the week of february 8th through the 12th 2021 to be school bus driver appreciation week we urge all community members to join us in recognizing the many contributions and achievements of school bus drivers to the hillsborough school district community thank you mark martin and lisa our next item is our school board appreciation month proclamation with mike scott all right thank you erica

128um just yeah i just want to say i appreciate so much the board your service to students in the community um and just i hope you received our token of appreciation earlier this week and i'm honored to be able to read this proclamation the hillsborough school district board of directors establishes clear standards for student performance the hillsboro school district board of directors ensure that students assessments are tied to established standards the hillsboro school district board of directors are accountable to the community for operating schools that support student achievement the hillsboro school district board of directors align school district resources to ensure that students meet standards the hillsborough school district board of directors build collaborative relationships based on trust teamwork and shared accountability the hillsborough school district board of directors are committed to continuous education and

129training on issues related to student achievement the hillsborough school district does hereby declare its appreciation to the board of directors and proclaim the month of january 2021 to be school board recognition month i urge all community members to join me in recognizing the dedication and hard work of local school board members in preparing in preparing today's students for tomorrow's world thank you mike our next item on our agenda is the approval of our agenda i'm looking for a motion i move that we approve the agendas publish i will second so it has been moved by martin and seconded by lisa is there any discussion say none please signify your vote in the chat the yes votes are martin granham jackie stross yadira martinez lisa allen she and kim mark watson and myself the motion carries

130the next item on our agenda is audience time and i do believe we have one audience right um so let me first read our participation statement and then i will turn it over to beth public participation in board meetings is governed by policy bddh visitors who we who wish to speak before the board must complete an intent to speak card available on the top of the hsd web page and submit then submit it to the executive assistant to the board of directors rose oman comments concerning a published agenda items are limited to its designated place on the agenda unless otherwise authorized by the board comments about non-agenda items will be will be heard at this time commenters should include their name and if speaking for an organization the name of the organization a spokesperson should

131be designated to represent a group with common purpose up to three minutes at the board's discretion will be allowed for an individual comment commenters may offer objective criticism of district operations and programs but in public sessions the board will not hear comments regarding any individual district staff member commendations involving staff members should be sent to the superintendent channels for the board's review of legitimate complaints involving individuals include board policy kl public complaints if appropriate the board chair will connect the visitor with an administrator to receive to receive comments regarding personnel any hearing conducted before the board regarding personnel shall take place in an executive session the board thanks all visitors for their presence and appreciates the input of community members okay so we have one uh submission and i will read that to you right

132now hello i am arwen nielsen and i am a senior at hillsborough high school the last time i can remember being taught about internet and text safety was in middle school excluding the health class that i took online through byui.edu students at hsd schools have a severe lack of knowledge when it comes to internet safety and the dangers that the internet holds i think it would be a smart idea for the hsd board to think about adding a tech and internet safety unit or lesson or lessons into the curriculum i have included more information about this subject in a fact sheet that has been posted to your board section on the google drive thank you for your time thank you beth our next item on our agenda is our consent agenda i move that we

133approve the consent agenda as printed second so it has been moved by mark and seconded by martin is there any further discussion seeing none please signify your vote in our chat the yes votes are mark watson yadira martinez she and kim martin granham jackie frost lisa allen and myself the motion carries our next item is our action items and the first item that we have is approve of financing of board of school buses with michelle morrison thank you erica um it's about this time every year where we bring forward a request for approval of purchases of buses carol hatfield has done all of the footwork needs to in order to purchase on contract or um purchase on the rfps as noted in the situation page we will be this is the first of two steps

134we will be bringing forward later in the year actually closer to the end of our fiscal year so likely in may a request for approval of financing for this purchase but we do it separately so that carol can go ahead and get her order in and they can get building those buses because they need that lead time in order to do that so i'm happy to answer any questions you might have um we do happy to report we qualified for another volkswagen rebate under the program so um thank you to carol and her team for applying for that and securing those funds to help cover our buses thank you michelle and there is a emotion on this i move that the board of directors approved the purchase of 10 vehicles on a three-year lease with

135an annual payment of 358 971 dollars second so it has been moved by martin and seconded by adira are there any further discussions seeing none please signify your vote in their chat the yes votes are jackie's frost lisa allen she and kim mark watson yadira martinez martin graham and myself the motion carries thank you thank you michelle our next item on our agenda is our student activity fee suspension back to you michelle thank you again um i'm going to maybe ask casey to be on point here for this as well to fill those questions he brought this forward initially regarding the the different seasons that we have coming upon us for student athletics and activity participation and so it's our intent this year to suspend collection of participation fees um district-wide just for this year

136because of the impact kovit has had on those activities and the board sets the fees you guys that's an action item to set the fees but under this we're not changing the fees we're just suspending the collection of fees this year so we wanted to make sure that you were aware of that and answer any questions you might have about the why casey do you have anything you would like to add to that no i think it's something that we've been thinking about for a while just really do for the athletic fees you know the the maximum we're gonna get right now if they're able to participate is a seven week season that's less than half about what a normal season so just charging those fees or charging students fees and the time we're in

137didn't make sense uh to us for the district or we didn't think it would be equitable to do that so we we're just really hoping that we can pause those uh fees for this school year and resume once we get back to fall for a normal athletic and activity seasons moving forward thank you casey and michelle there is a question from jackie um i actually really like this idea thank you casey for bringing that forward my one question is on the expense side of it so the expense that those fees would usually cover do we still have those expenses and if so are we going to be able to offset that some other way not that i want us to charge fees because i don't i just want to ask the question michelle can answer

138that uh better than i can you know so those that pot of money with um those fees as well as gate receipts for activities and athletics that we're already seeing there will be a deficiency but also we're not having some of those expenses uh paid out uh when it comes to you know number of stipends and those kinds of things from the athletic and activity side michelle can answer it better from a global perspective and the deficiency thank you casey and thanks jackie for the question yeah it is going to make an impact to the revenue we're going to see some of um you know gate receipts will be down as well as we you know don't know what audience participation is going to look like at this time but also the the we're experiencing

139some savings due to the abbreviated seasons and lack of transportation and supervision related to those larger events so it won't be a wash and we haven't experienced it before so i can't articulate detailed numbers for you but it will be comparable given this the savings and the fees that we actually collect um you know a lot of our families have been impacted by cobit as well and maybe in a position to have their fees waived anyway when they haven't in prior years so um i do believe that this is something that we can support and is offset by um reduced operating costs related to athletics and activities wonderful great very very very prudent as martin said absolutely thank you michelle and casey for that update and we will move on to our next item which

140is reports and discussions and we have our financial report with michelle before i get started on the financial report i just want to thank all of you directors on behalf of myself and the business office staff for your ongoing support and your service to students board appreciation we would normally do something in person and we all just appreciate you and your efforts so much just want to take a quick second to state that i the board report narrative is full of activities that we've been up to in the business office exploring options to better support our principals and students and just improve our overall efficiencies um i always like to capitalize on the reduced number of workmen's comp reports that we have and also accidents are down which is a weird thing to celebrate at

141this time i am happy to answer any questions you guys have about the written report or our cash flows i just wanted to comment as always michelle thank you for and your stuff um every time i read this is so especially for sometimes as dense as like the finance part it's so easy to read and you always just put our information very well consolidated in the group so thank you so much thank you all right our next item on our agenda is our first reading of the high school course approval with travis thank you so much i'm really excited to turn it over to the big team of folks that we have here tonight thank you all for being here i just wanted to take one minute to set a little context for the reports

142that you'll hear tonight um we aren't just here in hsd to teach kids to read and write we're here to help students unlock their potential to learn real skills from the world of work and to achieve their dreams part of our equity work in hsd is to help kids on their pathways through college and career and to obtain high wage high demand jobs um so they can become their fully self-actualized selves and live the lives that they want to lead we're here tonight with a report because school leaders asked us to bring these proposals to you we brought them to the ccac and they voted to bring these proposals to you and tonight you'll hear reports that would be the first day in a 30-day review period hopefully seeing you all approve these courses for

143our high schools uh in a month so with that i will turn it over to kelly purdy our associate coordinator of career and college pathways and pre-k to career kelly thanks for your leadership and i'll ask you to introduce our team thank you travis and thank you board for um your continual support of current college pathways i'd like to introduce for to you today for teachers who will be speaking but we have additional folks that are here to answer any questions you may have first you're going to hear tonight from our graphic design teachers megan mccaffrey from liberty high school and andrea brock from hillsborough high school they are proposing a additional course for graphic design pathway that will really round out the program and allow students to have more industry experience and connections with

144post-secondary and then you'll be hearing from our computer science teachers chris winika and terry alexander chris monica is from century high school and terry alexander is from hillsborough high school and they will be speaking about some introductory exploratory courses that really are aimed at diversifying the career field of computer science and allowing students to really dive a little deeper before turning away from computer science if they think that they're not if it's not a field for them but really to dive in and see that this is a field for anyone specifically for those that identify as female or people of color so with that i'm going to hand it off to andrea brock and megan mccaffrey to talk a little bit about the new graphic design program hi i'm megan mccaffrey i'm sorry i'm having

145some issues with my camera right now it's not letting me uh turn it on so i apologize for that in advance um but i'm megan mccaffrey i'm from liberty high school and i'm old i'm andrea barack and i'm from hill high and we are part of the graphic design pathway program next slide so what we're looking at here is two parts to our proposal this is in order to give students options in their pathway of interest as travis mentioned this is through the sequence of small courses giving students more time to work on their skills expand their options for that pathway of interest giving them authentic hands-on learning that incorporates those oregon employability skill sets that are so important for students to have the first part of that is the creation of a new course

146graphic design three it is part of a third sequence with graphic design one and two already implemented so this would be the additional um course and this would be bringing the coursework that is already assigned to the advanced graphic arts section and bringing it down into this where students can continue those skill sets where they can build the relationships with the community and they can really explain expand and explore those options post high school next slide and so what this will do is this will free up our advanced graphic arts capstone course and this will give students direct connection to the community this is a production based course where students are taking that information that they had learned in the scaffold sequence and they're applying that directly to authentic projects that are working with the

147community working with our school districts um providing them options and opportunities to build their resumes build portfolios and actually get experiences in the workforce and our rationale for the course is that and this course modification is that the current hsd courses that we offer which are graphic design 1 2 and advanced graphics they don't fulfill the perkins credit requirements so with the addition of graphics to graphic design 3 this will fulfill the credits needed for perkins and it will allow students to further explore this pathway which is a high in demand field that we have and it will give students a tremendous amount of opportunities to pursue post graduation next slide please and for this course we will be meeting the standards for the oregon academic skills set cluster of art av tech and communications

148with the design focus area and with the students will be able to develop their proficient proficiency and oregon employability skills and will connect industry specific skills to content and outcome next slide so as you can see from the slide um there's actually no financial impact by adding this course um to the catalog and hsd um what would we need to look at is some shifting of some fte primarily at liberty and then looking at the amount of course sections that are offered at hill high and glencoe and then filling the open position at century high school and again no additional cost because we are already um using the adobe creative suite in our um programs so we won't need to add any programs or any additional things to it and it's just that shifted fte

149and the replacement of the vacant position at century as you can see we have many goals we'd like our students to meet in this course the four that we would like to highlight are student-led peer collaboration client-based authentic projects building of a portfolio building of portfolio-ready projects and establishing sesame ready abilities next slide please um and with this to better inform our practices and equity evaluation we will be collecting the following data during and after the course so student demographics continuation of program skill assessment student reflections on program collaborative feedback from professionals and mentorship and completion of adobe certification next slide any questions i i do have a question i was wondering i saw on the previous side one of the skills was um soft skills and resume ready which i think is amazing um

150that that's part of the the course and i'm wondering if in in part of this course our students gonna finish also with maybe based on what they completed um that they do in this course or does that just mean it's a component you kind of cut out for me there and i missed i don't know if megan caught that well a little bit too i'm sorry sorry about that if students are gonna get to build their resume as part of this course absolutely um that is already incorporated into the advance program that is offered at hill high but not currently offered at our other schools with the inclusion of the program and the changing of this all of our students will have that opportunity to build a resume and we discuss targeted resumes and the

151idea behind creating a resume for employment and creating a resume for a design position and so we look at the differences between those resumes and that is included thank you and there's all those pictures that are on there just examples as well correct those are student examples from hill high where students in our advanced programs um were able to work with the community including creating the invitation to the state of the city by the mayor we do a lot of our graphics and t-shirts for our programs at hill high and then we also had the opportunity to create a soccer scarf that was used with our boys soccer program awesome thank you there's a question from yadira hi um this looks great how many students do you project might be interested in this course um

152currently for me um i for liberty at least um we have two sections of graphic design two um which are have uh 30 students in each of them um and so i would assume or hope that at least half of those students would be interested in moving forward if not more um we do have quite a few seniors in that class right now so i hope that i a lot of them have expressed more um desire to move forward but currently at liberty we only offer graphics one and two so by um including this course we'll be able to um serve them a little bit better and offer them more opportunities to explore graphic design yeah i also want to add my my son to graphic design in at gwenco and he's been he's graduated

153last year and he he's been doing a little bit of like freelance work you know here and there because of the skills that he learned so it's pretty awesome that's great there's so many opportunities for these students outside of high school with the skills that they would acquire in these classes to do work for you know um brand new businesses or on any type of business um right right out of high school without a degree um a college degree you also have a question from mark combine one of those students with somebody from the next class we're going to hear from we got a little like entrepreneurial start up there for website but travis normally this time of year uh and this is literally one of my favorite things to hear about our new classes

154uh we would have somebody from the ccac uh give us a rundown of how they voted what their thoughts were were i was just not able to arrange that during covert time yeah we can't i just didn't organize it for tonight i was just thinking i met with linda osuna who's the new chair just today on another topic and i should have had her here tonight to characterize it um but these were sort of a slam dunk with the ccac conversation um the the questions that came up with the ccac were all about equity of access and the data that we look at to ensure that we have demographic representation of the students of the student body involved in these classes and so those were answered by folks during the conversation is how are you

155engaging diverse students in these courses and ensuring that that happens so yeah i apologize i'll get linda involved in the next round which is coming in uh two months may i say um in response to that i i've been working with my data tech and we she's created a dashboard where we're really diving deep into that and i'm using the data to analyze all of our programs around demographics thank you um back to what you just mentioned travis is there is now that we all of our students have a one-to-one chrome but is there other potential cost around equipment or materials especially if we are still in our hybrid or covet space you know what jordan beveridge and kelly purdy worked together to make sure that our cte teachers had the equipment they needed for

156distance learning so i'll defer to them to answer that one we did spin up a virtual desktop for many of these classes that needed additional access to a higher level software that just isn't available on a chromebook and so that was new for us and we got that uh in play tested sort of toward the end of first quarter in implemented second quarter um and for those classes and so they've been using that um since then and i think it's proven to be something that's actually fairly cost effective um so there has been an additional expense this year but there was other things we weren't spending as well too so um i think it's something we'll make use of possibly in the future is being available for kids chromebooks and so forth thank you all

157hey as we transition i just wanted to throw out there that this might be obvious to everyone but the level of collaboration that's happening between teachers across our high schools is incredible you won't find another disorgan that has high schools with a shared course catalog and teachers collaborating to propose these courses and then give them their own flair based on their own skill sets and resources but ensuring equitable access to programming across our schools and so just thank you so much leaders for your leadership on this and uh thank you for listening to my two cents we have another presentation or was that all our powerpoint okay so next up should be chris wenika and terry alexander for computer science okay so um i just got to give a shout out because the it has

158been wonderful this year and with all the constraints that we've had um there's been a lot of creativity and i just want to thank everyone for just all the support that we feel and so it's been a it's been a rough year but it's been just kind of a pretty uh i think it kind of exciting it on many levels so thank you so much for hearing us and um listening to our course proposals so we would like to propose uh two uh introductory level courses that are each half a credit or one semester long that is creative computing and applied computing go ahead and next slide and so i just want to talk about some of us that are behind it travis mentioned just the collaboration you can go ahead to the next slide

159and so uh for the first time since i've been teaching computer science and we've had teachers from liberty glencoe hill high and century all collaborating all meeting on multiple occasions to talk about this and it's been exciting and so i just really appreciate that the work that has gone into this and and that i think that is probably one of the most uh rewarding parts of developing this curriculum go ahead so uh the main we sort of three main goals is as far as why we are proposing these courses the number one of course is to broaden the participation to get a better balance both in gender and in race in the demographics the other thing too is we want to make sure that in our what can be some difficult classes later on we

160want to make sure we provide a strong foundation so that we can retain students and a chance to help them in future classes but also that we're hoping that as students if we get a good mix of students that they'll have peer groups that they can continue on in the pathway and not feel like they are the lone ones going out there and not feeling like they see themselves represented so go ahead and go on to the next slide um so we we gathered some statistics just to show you the disparity that is going on in uh both at the college level and in hillsborough school district as well that top line there is representative of white males that take they're taking computer science since the early 90s through about 2016. the next line that

161goes down are female but white students and then students of color are the bottom lines that are there and you can see that there's there's definitely a big disparity go ahead and go to the next slide so we decided to take a look at hsd and gender uh is definitely an area that we we have seen we would love to see a much better much more balanced uh here the you can see the male students on the right just far outnumbers the females and we want to change that and go ahead in the next slide and then here is a breakdown from race and obviously the far right you can see would be the white students in the middle you can see hispanic and we really want to obviously bring that up and have it

162our courses better represent our population at uh hillsboro school district which you can go ahead so the two courses are actually built off of a curriculum that's been developed called exploring computer science i'm going the next slide and so they are creative computing and applied computing so we'll break those down so the course goals as i mentioned before broaden participation and provide a strong foundation uh you're going to see this a couple more times so when we get there we'll just kind of like go past it because for time's sake you can go ahead so the units of study uh for creative computing uh there are three main ones and one alternative the first one is more looking at the broad picture of the human computer interaction and the impact of society uh and then

163there's a unit on web design a unit on programming and then there is an alternate uni unit that has been developed on artificial intelligence if there is time and interest and in applied computing they are problem solving computing and data analysis one of the uh important aspects of that is just the idea that these would be skills that could transfer over in any stem course in in any future career right to be able to solve problems to be able to look at data and parse that out and also there's a unit on robotics and so other we can go ahead and go to the next slide so uh the main thing i wanted to talk about in the exploring computer science is just that this is a curriculum that's been developed and it aligns perfectly

164with the goals that we have and there's strong professional development and we if you want it terry's added a link to the website which is exploring computer science if you would like to learn more you can take a look at that and go in the next slide uh so the three strands that is central uh to exploring computer science of course are the computer science concepts but also inquiry more of a student-based learning hands-on type learning and equity is a very important a very important aspect of this curriculum and that's one of the reasons main reasons why we've aligned ourselves with that so how do they address the gaps let's take a look at this so it is a curriculum that has been in in place since 2008 so it's been uh it's been developed

165over time it is used across the country uh they have a rigorous professional development program we have other uh peer teachers that are in the state of oregon that have used this this content is backed by the nsf uh and so there's a huge emphasis on equity and the other thing too i think it's really important is that as an introductory class a lot of times counselors are looking for classes to be able to put students in so it's sort of a win-win opportunity to be able to get a greater uh diversity of students because of the need to get freshmen into these elective courses so let me go ahead and other developments as i've mentioned before uh about the the backing of it and the fact that's been developed it's a sustainable uh that

166is the curriculum is in place it's not dependent upon one teacher's expertise in particular and there's some training that is continually offered and so and of course as we mentioned it's brought together a lot of teachers because we've all feel this same need uh to offer this kind of uh curriculum for our students so we have a list of standards if you want to look a little bit further the computer science teachers association it is aligned directly with their standards as well as common core and you can look at a unit by unit breakdown of how writing speaking listening and math are embedded into the curriculum as well so at century i'll talk about century then i'll let terry talk about hill high and the other schools at century right now i teach the computer

167science and i've been teaching a robotics one in electronic technology and so i'm going to be replacing those two courses because the robotics there is a unit in there and electronic technology there's not other courses that that leads into whereas this will be courses that will directly lead into the computer science classes that we offer so there'd be no impact on the fte and then any kind of course balancing will happen through the forecasting and then as far as impact on hill high we are discontinuing the digital introduction to digital technologies class uh which is a very similar class so this is kind of a a new better version we were hoping um to replace that and we don't anticipate um at least certainly not early impact on fte wayne and i can both teach

168this class we can both teach either one of them and it leads into both of our pathways so um this is something that we can load balance you know as we get forecasting information um so we we made these slides in collaboration so i'm going to speak for scott jackson but this slide was made with with with scott so impact on glencoe glencoe did have a recent reduction in fte for computer science and we didn't want to leave that out of this presentation but we also don't want to get stuck on this um we do believe that this class could increase the demand for computer science and you know could could help build that program over at glencoe um impact on liberty so i'm speaking for perry bieler here feels there's no no impact on

169the fte again that the this would just kind of go into the courses that are load balanced through the forecasting process okay so as far as financial impact it's it's nominal and so as far as the robotics all the main high schools already have a lot of robotics equipment any equipment that we would need would could be uh created through either perkins and or career pathways and it's very sustainable that way because the curriculum is open source the professional development nsf many times has done full support of that and even when they don't it's it's very affordable and so it would really not have any significant impact and anything could be covered through perkins so our action research plan let's take a look at it so what we really wanted to focus on those two

170areas of broadening the participation in that idea of providing a foundation go ahead so uh one of the things we want to do is survey our eighth grade students the incoming ninth graders for next year and uh have an opportunity to just give them a list of the introductory courses and of all career technicals areas all the cte and see you know basically gather demographic data and just see which of the course titles that they're interested in this could be beneficial to the other programs as well to just kind of get a glimpse of you know just looking at a course title is that something that they'd be interested in taking just by its the title alone go ahead uh and then as they uh take the course in the first couple of days we

171want to know you know how did they hear about the course was there anyone that helped uh persuade them and point them in that direction or not uh and then how interested were they in taking it and then a really important one for a lot of us is to to know what is their confidence level at the beginning and then we're gonna look at it at the end so go ahead the next slide will be the exit survey and so we're going to then check their confidence level and we want to compare you know pre and post and then how likely would they be to take other courses we're going to also show them the courses that are offered and see which ones they're interested in taking and then i the really i think that

172the significant question is that last one is could they see themselves in a career do they see themselves as as being in that in in computer science and that to me is a very important question and so at this point if you have any questions i'll start i do have a couple questions the first thing i was going to say is when i was in 7th grade at jb thomas they put me in a keyboarding class in the basement i remember this i didn't even choose that class but i am so thankful that i took that class so long ago and this was when computers starting to be more prevalent and it forever um i still think about it because i was like oh why didn't why am i in this class but it was

173amazing i'm so happy that um our counselors put put that in my schedule um the other thing that i was going to ask regarding i think um i think you mentioned about solving problems using data and how this is really that exploration and looking at that one of the things that always um that i think as a person of color non-traditional you know people that end up in these types of careers how do you make the content of the curriculum culturally relevant or that you're you're addressing things or touching on things that um the kids can connect to and that they can they can see them as another of why they continue down this path um i can start by just saying you know one of the things that a a place to look at

174is code.org i don't know if you're familiar with their site but the videos they do are wonderful as far as the people that are presenting the content and so i know a lot of that content was developed in about concurrently at the same time so it's a lot of that really trying to show uh people that they can see themselves talking about these concepts and how they're relevant and that's just one of the aspects of the curriculum terry i don't know if you want to answer that to you yeah and that's that's one thing that we want to improve on so that's one of the reasons that we're adopting this curriculum and this professional development is to help us learn from the experience of others um i really like that it was created in the

175los angeles school district they have a similar demographic and they have a lot of second language learners in the school district that created this so we you know we're hoping that we can learn we know a lot of things already but we hope that we can learn uh i also really like to have um as as chris mentioned visibility to to peers or you know young adults young professionals that that look like them that speak like them right and it's pretty great when we as we graduate as as i see from hill high more of my computer science t students over at portland state and then being able to come back and and speak to the students so it's like if we can build this and if we can get momentum then it's going to

176build and build and build i already see it happening awesome thank you terry um we have a question from you dear then martin and then mark okay so this class would would be elective correct and i guess if we are trying to target it to specific group of parent of students that are traditionally you know not going into this field how are you going to get them to sign up because the data that that can be collected from them would looks great and everything but first they need to get there so they need to sign up for that class so i guess just what strategies have been talked about um as far you know to encourage kids to sign up for this and i'll i'll into that one um so some things that we have

177in the in the works we've we've we've been doing some things over time that have been working um and we're going to build on that for instance uh one thing we're doing here is a cte after-school camp that's going to be taking kids from the middle schools and we don't have this quite universally because of covid right so it's a little bit spotty this year um hill high has actually we have all of our cte programs represented this year so we kind of took it and ran with it but um that's that's one entry point where and we're just in the beginning of that so we're kind of like okay so now over at for hill high now over at south meadows how can we work with south metas to make sure we're reaching the

178right kids but we've already done this with with middle schools because we have run the si se puede um cte summer camp right dual language summer camp for this will be our sixth summer we were limping a little bit last summer but we did it and um so that's another entry point the you know this way to outreach right um over at liberty high school they have the girls get it camp that you know we know and love for years now we've seen in the hillsborough school district it's a really good opportunity sometimes you have to just have these these opportunities that are just really targeted you know and um and all of these all of these camps that i just mentioned are led by students right and so i think that's that's just really

179important you know rather than rather than the students all just looking at me all the time right looking at chris or looking at wayne or any of us right if they can look at other students that you know that are excited and you know and again look like them and speak like them and um that is our most powerful tool thank you curious and i'm wondering maybe this is a topic also to present in our um our latinx pack to the parents as well as something for them to learn more about we have a comment from martin and then a question from mark thank you madam chair i just wanted to call out ian megan andrea terry chris wayne scott and perry thank you all for distinguishing yourself and taking it upon yourself to collaborate

180that's been mentioned truly extraordinary um but also look deeply at the industry needs and be be forward-looking you know the pathway to career in college and maybe military that was my path you know all those employers need these skills and i just really commend you for giving up an evening tonight coming on the public record and speaking out that's very courageous and all the behind the scenes work to uh you know to help our students succeed it's really it's just commendable and i just wanted to speak to the process you know we're talking about curriculum here so it isn't ever going to be easy to get curriculum into the into the classroom that there it is proper that there's a lot of due process wrapped around that and and you rolled that rock uphill all

181the way and and here we are um for travis and kelly i really appreciate the ccac's role as a board member i always want to hear what they have to say about these things and so i i commend them for their service as volunteers and uh and here we are it's just a wonderful moment in time interesting slides um that show white men and white women and kind of everybody else you could map that to a lot of industries and professions and and we across the spectrum of pathways we need to endeavor to diversify uh and have an equity inclusion lens and everything and so i i like how you just put it down you know in a graph and it's so stark it's it's a call to action lastly i really appreciate the slides

182in english and spanish uh i i had no idea how much i was going to really like that until i just watched it all play out it speaks to our audience so well and i appreciate that extra effort as well thank you very much thank you martin and next question from mark you mentioned at the outset that this was the first time ever that we've had this many people collaborate at multiple high schools uh what what do you think plays a role in that is it can we find a silver lining in coba and people being comfortable virtual meetings or what do you think what do you think made that happen we can find a silver lining it's so much easier this year for us to say okay at this point in time just get

183on a google me but we can take that to next year too right we've learned things we've made connections and we can keep these good things that came right recognize them and keep them absolutely i do know terry and i have been talking about these issues for a long time because we coach uh game design club we've you know taught a lot of the same uh things and so we we've been i've this has been something that i it's just been eating at me for so long and um you know i come at this and i and and for me anyway i just realized i i need that professional development even though i've been teaching computer science a long time i need to find out how i can sort of get out of the way

184and you know and let the students see others and and so that's part of the reason why i'm driven to try to make this happen and i you know reach out and collaborate so when are we going to add something for us having joined this process in the past few years i i didn't see the lack of it but what i what i had seen from the first year to the second to the third uh from silver lining standpoint uh we've we've been able to uh in prepping and being kind of offline and having the moments where you're joining uh students and when you're not with the students it it opened up windows of opportunity for us to get together uh that were easier than ever before and also and change our mindset i mean

185us meeting together virtually is a great example of uh here tonight of what we wouldn't have thought of doing i think in in past years when suddenly collaboration doesn't mean we need a half day off to go to wasn't to one of the campuses to sit together uh but that we can be highly collaborative uh online independent uh of each other look you know location wise so there's been some that's been a wonderful thing this year to be able to collaborate with teachers across the district it's been fantastic and for anybody watching at home who doesn't know wayne was a member of our school board had a long dedicated tenure so if we're gonna have january of school board appreciation month i think we should appreciate wayne's tenure as well um last comment i want

186to make is if you're into this kind of thing feel free to follow house bill 2570 through the state legislature is being brought forward by former uh hst school board representative and represents a large swath of our district representative salman uh with the assistance of bipartisan bicameral support related to computer science education uh in school districts so hospital 2570 if you want to follow it along if you're into computer science education thanks mark and thank you to everyone who presented today and also just an example of being a lifelong learner and that's what we want our students to model and also looking at our own district demographics and our student and how do we make sure that our all of our students have opportunities to success and making the changes needed so that they can

187participate so thank you everyone again um for the presentation it was wonderful and we are so happy to be supportive of this thanks for your support we'll see you again next month for the approval thank you very much sounds great thanks travis our next item on the agenda is our graduation rates with dale all right good evening who wants to go after amazing teachers that are doing great things for kids well i do because this is celebrating that um investment in our students and the success that we're seeing so um graduates were released last week um and you probably saw the press release i will share some compiled longitudinal data um in a board update this week but i just wanted to hit some highlights that are out there that i wanted to make sure

188that we all recognize um so hopefully you saw that our grad rates increased again this year um to 87.07 and that's a seven percent increase over time over the last five years um our completed rates held at the 90 mark also with a seven-year a five-year increase over seven percent um liberty high school saw an all-time high at 91.8 zero eight percent um four-year grad rate glencoe at 89.72 and hillsboro online at 81.8 which i would guess is probably the highest for an online school in our entire state so definitely to be celebrated our students with disabilities had an all-time high of graduation rate of 76.1 that's an increase in five percent in one year and a 14 increase over five years um that's a lot of work uh at the school level um district

189leadership it's it's a it's a great success there um our complete rate also for our students experiencing disabilities was approximately 80 percent with also 14 increase over five years our dropout rate and you know i've said forever we chase our kids our four-year dropout rate was a total of 63 kids over four years across our district that is astronomical which basically means 63 kids dropped through our hands we don't know where they are that is less than one percent so that's um that's absolutely amazing that's a testament to the um the relationships and the systems that we have to reach out to our kids track our kids connect with our students and families our five-year grad rate was 87.81 and our five-year completer rate was 92.79 up from 91.16 so that is my favorite number

190because if we really believe that the time is a variable and it's completing the race that's important in five years 92.79 percent of our students were able to either graduate with a standard diploma an alternate certificate or a ged in order to go to their next step career whether that's career or college i just have to uh take a moment and just celebrate the k-12 investment hopefully you kind of saw a through line as you listen today about the investment in our students whether that's the goal setting with our teachers for long-term ells new courses teachers volunteering for lippy the support of the board the celebration of our diverse community it just it really is a district that is all hands in debt on deck and i'm super thankful to be a part and super

191proud to represent the work that's going on in our schools as we move forward we know that covet has been very challenging for our kids and again i think those relationships and investments in those relationships including things like the board of proving a soft start to beginning of the year so we could keep those connections um the advisory classes that we have at middle and high school the morning meetings that we have at elementary just so that we don't lose those connections with our kids and families it's just pivotal i think we will see challenges we're really seeing a lot of families impacted um with covid and students uh especially our high school students really having multiple responsibilities including work care for family and siblings and so our high schools are working very hard grad

192coaches counselors teachers administrators and k-12 all of our staff are working really hard to maintain as the best relationships they can connecting with kids and families to serve those needs and so i just want to thank them in advance for the work they're doing to help continue those graduation rates i think the other thing just to tickle as we are looking at our high levels of graduation rates and high levels of completer rates in various ways we're having a lot of conversations about that mission statement of our district that all students graduate career and college ready and just really feeling like we're getting closer to that all students graduate and we can see that in the horizon hopefully but we really want to make sure that our students are graduating with career and college aspirations

193timelines pathways the pathways center is going to be a great asset but we've been having conversations about how do we really reinvest in k-12 career and college pathways both students identities knowing themselves but also knowing about the vast opportunities that are out there in the world for them so um we're starting to kind of mill that over as we're uh leading for hybrid and lippy and all those things that are that are functional we're not um passing on the dreaming for what's next for our kids and for our districts so um again just want to celebrate our graduation rates for your support and investment in our schools and just uh shout outs to appreciation for those that work in the schools and support our kids if i could just add one thing before we move

194on thank you dale for that and um and he is celebrating these grad rates absolutely amazing and i'm very during a very difficult time last year and we're of course in a continue to be in a difficult time one of the things that we know is that for us to continue to have this grad rate climb we've got to continue to have time division and to create programs and to diversify or diversify the deployment of our resources so we can meet the needs of all of our kids and and we still feel like we've got work to do there in the next month or so we're going to be exploring some ideas on how we can get additional support at the high school level and and not have dale spread so thin so be expecting

195some scheming and dreaming around that to come soon and so we can continue to to get these gains that that we've been achieving more to come on that one thank you dale great stuff thank you our next item on our agenda tonight is our policies first read and we have a couple different sections mike if you want to kick it off and let us know yeah this is this is just really quick as we typically do when we have the opportunity for a first reading we just try and get you in front of these and then highlight the staff member who's going to be shepherding these through so you'll see that there's some issues around instruction travis and dale are your go to folks on that we've got issues around um female or family medical

196leave state family medical leave as well and um and retirement issue connor will be your go-to there and then we've got casey for threats of violence and we've got some policies around child abuse as well and then the final group there has to do with complaints and community relations and that would be dale so over the next 30 days if you have any questions regarding those policies please feel free to hit those folks up so that they can answer any questions that you might have thank you so much mike so um we are moving to our next item which is hcu and hea reports i'm looking to see if we have our representatives on our call ready melanie joe i'm not sure where jill was at i'm here you want to go ahead and go

197first sure um okay so good evening i'm hoping everyone was able to watch the snow fall a little bit um i tried a little bit um i was able to watch it a few minutes after work i would like to share our appreciation for the school the school bus drivers school counselors and the school board the school board members we do appreciate all that you do for hsd um i was listening to the work session tonight and i would like to share some thoughts from the classifieds point of view classified employees also do want to return to an in-person learning and they do miss the students that they work with i myself am one of them um distant learning is very difficult when you're working with the special ed students but we're making it work

198um but we would like to be back in person but at the same time we want to be safe many of the classified employees fall into high-risk health categories or they live with people that do um and so i'm glad that you showed support to hold off on the reopening of the schools to a hybrid model until the staff that wants the vaccines can get the vaccines that is one of our desires as well and our hopes too we have spoken with many classified employees and from these conversations and we hear that they are very concerned about returning to in-person learning they are more comfortable with returning if they're able to get the vaccine both doses first along with the other safety protocols that the district has already placed put in place so thank you

199for those um during the work session tonight there was a lot of talk about bargaining with teachers and hea um there was also a lot of talk about teachers and student safety again i want to point out that the classified staff want the same safety measures and protections in an mou to be in place for them just as the licensed like the teachers we are also in discussion with the district on returning to a hybrid model and we are hopeful to reach an agreement soon we have entered into contract negotiations and we are looking forward to reaching an agreement and a new contract so thank you very much thank you melody so i know we are a little bit ahead of schedule and so usually we have our reps on our call um erica i

200did um jill is having tech issues so i think she's going to call me right now and i can uh just put her up to the speakers so at least she has the opportunity to address the board perfect all right sounds good um when you lock this will ring in about 15 seconds we'll see yeah we'll just take a little pause um erica we could also do student rep time and then come on back if that works yeah let's do that that way we can keep moving um so our next item on the agenda is to hear from our student reps and see if they have any comments um or feedback on our board meetings so i will and feel free to pass if you don't have anything don't feel um obligated to speak but

201let's start with maya first and devlin and then ilhan hi everybody um i just wanted to thank um the board and our district for always keeping safety a priority when making decisions and i also see other couple board members wearing this same necklace but i also wanted to thank good big thanks to the native american pack for these beautiful beaded necklaces so thank you thanks maya devlin all right um so i do have a few well i do have one major topic that i would definitely like to talk about it was um i'm sorry i'm not exactly sure how i should really start this off but essentially when it comes to the reopening process i just want to say that i am definitely really appreciative of the fact that safety is obviously the number one

202concern here safety of the staff and safety of the students and i also can definitely understand why um students in elementary or especially k-2 would need to go back first i can definitely understand the reasoning behind that however i i'm not exactly sure how how i feel about high school students specifically being placed more towards the end or going back more towards the end of the year high school students i don't i mean we have a lot on the line at least as far as juniors and seniors go when it comes to just as far as academic performance goes i mean without as far as i know the sats and the acts are still cancelled and that means that there's going to be a lot of pressure on you know general like gpas and advanced

203classes especially and this can definitely it puts a lot more stress on essentially how we you know on school performance which you know especially with distance learning and all the little intricacies that come with it it is definitely something that's uh you know learning online is definitely more difficult it's not nearly the same thing there are things that you can definitely miss out on too especially for career technical or like uh uh like more technical classes again like uh you know construction you know generally a lot of your classes doing projects and we can't do that online same for uh i remember our sustained sustainable agriculture program a lot of it was uh maintaining a garden actually that we still have at school and they can't do that because you know obviously they're not able

204to be on campus for classes i mean even students in programs such as culinary for example like you can't like culinary is really difficult to do but and another thing that you guys mentioned i mentioned we were just talking about the graduation rate and how the graduation rate went up during the 2019 school year and i don't know how to say this i don't i cannot say in any confidence that that is going to continue this year honestly if i at best eighty percent of our students are attending classes regularly and a lot of the time like the engagement isn't there students are sitting with their cameras off and their microphone's off so i honestly have no idea how many students are actually attending and how many students are just getting up and walking off

205and not learning anything so i honestly don't know how many students are actually i again i can't really speak for anybody or i can't speak for the teachers or anything like that because i don't know all these things but um another thing that honestly as far as ap and ib i i'm sorry i'm jumping around a lot but there's one issue that i don't think that everyone's really necessarily taking into account and that was the timing of ap and ib classes and like or like the tests actually is what i meant and the quarter schedules so for those of you who well essentially the way that things are working out is that we're taking essentially everything's blocked with uh so you've got four classes one quarter and you switch next quarter goes four more classes

206and then you're switching around uh the next semester the and so far that's been working out fine however when so the way that the ap tests work at the very least they come out during the towards the beginning of quarter four so i believe early may somewhere around that timeline and the uh the issue with that is that essentially that gives you one month from the start of quarter four catch up on a semester's worth of material and cram all that into that short of a time be ready for a three hour long test and not only that like if it's a if it's a test from the previous semester like during quarter three that means that you're going to be essentially you're studying while you're taking four other classes and honestly i'm not even

207sure how confident i am in the college board's ability to even do the tests online anyway because for those of you who didn't have to experience this last year essentially what happened is that the servers were so overloaded to the point that a lot of students couldn't get their tests in and when they did or it generally just took longer and then so they offered you the opportunity to take the test a second time which is another three hours and if you still couldn't get your tests in then they basically said well too bad so some students were kind of essentially well they i don't really know how to say it but they were definitely it wasn't really fair to the students who put in the work and just couldn't get their scores in because

208of how things worked out anyway what i'm just trying to say is that high school students have a lot more on the line as far as just in general like the pressure when it comes to school and i guess that's all i'm trying to say i don't know how i feel about high school students being placed towards the end as far as actually coming back because of that that's really all i have to say and thank you for letting me talk and ramble and mess up a little bit but thank you you did great devlin thank you so much for sharing your thoughts hey eric um if we could thank you devlin i appreciate that as well could we just give travis 30 seconds to talk about the infection rates and how that's different at

209the secondary level when it comes to the guidance just to just create a little understand we won't be able to address everything that devlin mentioned but if if we have 30 seconds if we could have travis explain that yeah thank you hey devlin i want to respect what you said and the both what you said and um kind of i share the emotion that you have about how much is on the line for juniors and seniors and i want you to know that when we're planning to support juniors and seniors we are thinking through assessments that you're facing and all the things that have been forcing you to do school differently and some of the opportunities that you've missed out on and some of the perseverance that you and your classmates have shown during this

210time and i don't want to discredit anything that you said i think you did a great job and there's no need for you to apologize for rambling because there's a lot to cover in this topic um so thank you for sharing that one of the things that we've been getting information on from the oregon health authority is the the data around children and smaller people younger people and the difference between adolescents and teenagers in terms of infection rates and transmission rates and there's some substance behind the research that is going on that in elementary schools for example the spread of covid and the community spread and the transmission of covid is less than it is for young adults and so part of that guidance that we have where we start with our youngest learners first

211is about kids learning to read and write but another part of it is about the control of the epidemic and so it feels like we're making this choice you know favoring younger kids over older students in our comeback plan but um i just want to throw it out there that part of that is the research on how to keep covet under control and that young adults are more vulnerable to infection and transmission than younger children are so i just want to make sure that that's out there thank you travis um and then we'll we have ilham yeah so i definitely wanted to start out by thanking travis for explaining because i was about to just say what devlin said um and i'm just gonna reiterate it as well i do think that pushing for high

212school towards the end is a little is a little concerning um especially because you know after high school you're going to college and especially for our seniors this year they missed out on their junior year as well many of them didn't take their sats or acts and i'm not sure if they're going to get a chance to take it this year as well so i don't know how that's going to affect college for them and getting into college and admissions for them um but it does make sense about how younger kids aren't as prone to infectious diseases as teenagers which is very important and safety is number one priority at this time um i just think that having just some extra support for the high school students just because they're gonna be the ones that

213are gonna go back last essentially and just having an extra support for them so they know that they're on the right track and they are more like confident in themselves that they they can get this next step into college because college is a huge step from high school and so just having that smooth transition and not making it harder for the student but thank you all for being here and um just making sure safety's number one priority thank you and now we'll go um back to our um here um so we'll go back to our ata report thank you erica erica lisa mark martin jackie yadira and shan i want you to know your dedication to the hillsborough students is deeply appreciated and on behalf of all of you and in recognition of school board

214appreciation month a donation in your name has been made in honor of your advocacy to the oea foundation the oea foundation was established in 1995 and provides educators with up to a hundred dollars their hundred dollar grants to help students meet basic urgent and immediate needs so they can succeed in school these cash grants from the foundation fill needs unmet by any other source the oea foundation had countless pairs of eyeglasses provided many students with winter coats paid for dental work doctor visits shoes replaced a broken bedroom window and when all is said and done the oa foundation works to ensure that the physical social and emotional needs of students do not stand in the way of success in schools you know our job as teachers are to support our students and by applying for

215a grant to support a student in our classroom it is just one of several ways that teachers go above and beyond to meet the needs of their students and i also want you to know that i am aware of the difficulty of the task you all had tonight before you to discuss and make decisions about reopening with your constituents wanting very different things your decision tonight will be greatly and is greatly appreciated by most of the hillsborough school district licensed staff i'm in our january survey 83 percent of our h.a members said that they were concerned about returning in person or did not feel safe before a vaccination was available and able to be affected so again thank you for prioritizing the safety of our staff and community for asking hard questions and making tough

216decisions thanks for your advocacy for staff and students tonight and most importantly thank you and i apologize for my tardiness but thank you for your patience um i think i may need a new computer on my end so but thank you thank you thank you we are running a little bit ahead of schedule so um our next item that we have is our superintendent's time all right thank you so a couple things i want to mention tonight first of all i i just want to acknowledge that the conversations that were had tonight were very challenging and the decisions that uh that had to be made were very challenging we've got i know there's a number of community and staff members that were likely watching this evening and we're going to have many people are very

217pleased and we're going to have other people that are concerned about the decision that's been made this entire process since march there's been many competing community expectations it's required a lot of tough decisions and sometimes polarizing polarizing opinions here so i understand there's a lot of frustration there's a lot of emotion around this and please know that we're doing everything we can to get the students back as soon as possible and we look forward to a time where we're in person with students again i wanted to i wanted to say that first the next thing i wanted to say is that um and i i you know i think about some of the things that were discussed this evening you know we've got how we're stretching dollars and leveraging those to do everything we can

218for students we were talking about grad rates we were talking about the bilingual programs and communications and facilities and on the instructional models that we're exploring as we bring kids back we talked about bargaining and vaccinations so so many topics covered tonight that includes um everyone on cabinet and i i hesitate to call out um and to put attention on one cabinet member but i'm going to break my rule and do that tonight anyway um i can't remember the last time that technology was called out and thanked um for their work um in the district it is it is usually one of those departments that when someone calls all they want to hear is yes to whatever their question is and sometimes that's difficult to deliver and if you think about the uphill climb that

219tech has had since march i mean we literally changed our instruction model and based it on 90 of that on technology um the problem-solving of jordan and his team has been absolutely amazing the just the fact that we were able to get cameras in because of his foresight to get those ordered incredibly early um the way that tech has been distributed so that every student has access to technology we're on a pathway to one-to-one student student to tech and um it's just absolutely amazing so jordan um it's not often that you are called out in a board meeting or tech is recognized that way so thank you for your many many efforts we we greatly appreciate it um the final thing i'd like to say is i'm just just to our school board um thanks

220for all that you've done i know that excuse me when you when you ran for the board you probably didn't picture yourself making difficult decisions in the middle of a pandemic you probably didn't um you probably didn't see that coming i know none of us did and they've not these last several more difficult and so many changing dynamics we've got varied opinions from community members and there's there's so many politics and competing interests across the board and as a volunteer i know that you signed up to serve the community and serve the students and you've done that under incredibly different difficult circumstances so i just want to pass on my deep appreciation and gratefulness for all that you've done and the work that you do to serve our community and our students so thank you

221thank you mike um next we have our uh board of directors time and i saw your comment martin but because we already approved our agenda for today i'm not going to cover it but i will mention just a little bit during my own time about what i wanted to ask and maybe we can do a board update so i'm just going to call and this time i'll go the opposite way and we'll start with yatira okay so um yeah a lot of a lot a lot of hard decisions this time um i have a first grader who's always asking me when she's gonna go back to school so when i heard you know the possibility towards the end of march my heart sank because she really wants to go back so i totally understand but

222i also understand the need to minimize the risk as much as possible so that we don't make um so we don't compound the problem right so we want to make sure that we take all the necessary precautions that we can so that we don't make an already strained healthcare system work that much harder so um at least we have a timeline i feel like and um i think it is um a great plan for the circumstances that we have so i really appreciate the district staff um you know just really thinking about everything you guys are are amazing and um and you know when questions are asked if the answer is not there i appreciate your time that you take to look for it so yeah that's that's pretty much all i have thank you

223adira and next we have sheen thank you yeah i just want to reiterate you know what your dearest shared in that um the the passion and the talent of everyone on this call has really led and guided our district um through some of the most difficult times and i just really appreciate um all of your leadership and your expertise that you have brought in just your thoughtfulness in really sorting through every single decision um and every single plan that you've brought before us i think that it has given me a peace of mind knowing that um that we all have the interest of our students um on top of our minds and though we are returning or our plan is to return to school at a later time than many of us want to i

224think that the safety of students and staff is is our first priority and um and so i just appreciate everyone's grace and patience as we get to a place where we can have every single student back in the classroom when it's safe to do so um and other than that i'm really i was really excited to hear just so many things to celebrate tonight from graduation rates to the dual language program and um the the new curriculum that we're considering i think that those are some of the silver lining moments in um in the times that we're facing and with vaccinations becoming available um more publicly i'm i'm hoping that that is kind of the light at the end of the tunnel and hopefully um though there will be challenges um different types of challenges

225that this will bring i think that uh hopefully this is a little glimmer of hope as we enter this new year so thank you thank you shannon um next mark and i'm sorry martin and then mark thank you madam chair i i concur completely with you dearest comments about how we've arrived at a very good plan it's thoughtful it's uh you know it's it's just a great plan and uh and yadira said it really real and i also want to echo uh um she ins words of grace and grace and patience oh my god definitely we we all need a lot of that and i have to remind myself at times and uh and that's a good those are good words to live by uh special thanks uh to everybody who who uh recognized uh

226the board volunteers i was i was uh profoundly humbled and honored um and i have to say this uh handmade necklace from the native american pack just completely blew me away the what it embodied is it just when i reached down the bag and pulled that out i was just wow i was completely blown away so and thank you rose for personally delivering those um wonderful gifts to me at my workplace here down here in washington county that was very very kind it's fun to get to show you where i work my dry erase board in the background so thank you everybody for for recognizing us as volunteers it's an honor and um i do everything i can to meet those expectations of the community um i am just a reminder to the board colleagues

227i am uh your rep on the negotiating team for the hcu and thank you for uh allowing me to do that it's a pleasure to join connor and carol and the district team and to meet with melody and the hcu superstars and come together and have a wonderful conversation on the issues and and work our way towards an agreement i it's fun i love that i got to do the license last time and i appreciate the board letting me do the classified this time thank you um let's see there was one other thing i wanted to mention oh yes i want to embarrass our board chair for just a minute um if you've been watching the media um erica is getting quoted by the oregonian and in uh you know the local news channels and

228uh go erica i love it it turns out people want to hear what you have to say of madam chair and also what hsd is doing and it's kind of nice to be uh in that environment so thank you for um serving at that level erica and for representing us as a board and us as a district and us as a community so well it's really appreciated so thank you very much thanks martin um next we have mark and then lisa and yesterday she did a great job testifying in front of a senate can be virtually um so yeah uh definitely trying times for all of us but i i really can't think of a better group of colleagues to go through with my board colleagues and uh district staff mike your team is amazing

229um you know i think like many people i'm disappointed with the timeline i wish we could go back sooner but i also understand that there are so many elements that we're not in control and probably nine months ago i think dr fauci said you know we don't control the timeline the virus controls the timeline so that's where we still are uh and you know i think we made a decision yeah i think you're right mike it'll anger about half the people and please about half the people and just all we can do is try to do the best we can served in this capacity for four years and i gotta tell you i still uh have no idea when school board appreciation about this coming i had no clue until rose drop the awesome bag

230off at on our porch so thank you yes to everybody thanks for my uh the elementary school or my students attended including a shirt as well and and thanks to everybody who put stuff in that bag and really um you know i want to show my appreciation for our student school board reps uh you've been doing such an amazing job under these really just trying circumstances when when we when the selection committee did the interviews and everything last year there was no way to know how this was going to go and and the the the fact that we've never all been in the same room together is just very weird and um events like the osba convention in november where we probably would have all attended and gotten a chance to bomb um i think

231rose am i correct that we're switching new mentorships this week i think we are so um so i'm looking forward yeah next week all right february 1st ish so looking forward to dublin it's been it's been great getting the chance to know you a little bit and maya look forward to getting a chance to know you and really appreciate you know extend the school board appreciation to you all as well you've done an amazing job um like there was one other thing yeah um that's good now thanks thanks mark uh lisa and then jackie all right thank you uh yeah so i i guess i all i want to add is um you know course proposals are my favorite so i'm so excited that we got to hear about that this evening uh it is

232so cool and then just to touch on the the timeline so um for the reopening we we are in such a tough spot and i hope that everyone you know who cares about when we are able to go back understands that you know some of us like i've said before have little kids and we also want to go back as soon as possible and this has been absolute torture and we are in the torture right there with you um all the people that are emailing us i understand and yadira understands we we understand um and and i also just want to clarify that it's not that we don't want to go back it's that we have so many things um that we have to make sure are taken care of and i hope that um

233we reflect and kind of see the advocacy that has made this happen at this point i mean let's let's look at the silver lining here and be happy and excited that we have a potential date we have a potential timeline which is not something that we have had before and we have that because we've been able to get a supply of vaccines for educators which were supposed to happen and then wasn't going to happen and it was going to happen again and that's because the advocacy that's happening at the district level that isn't um you know out in the spotlight happening at a public board meeting but it's it's there people are working really hard um and you know educators and school staff being moved up in the vaccine line which is highly controversial is

234allowing us to have this date on that timeline and so those that that's a result of the work that the district is doing advocating to get schools open as soon as possible as safely as possible and so we we want it to happen and this is this is happening as early as we can make it happen and i just i i just want to make sure let's let's change our perspective a little bit let's be excited that we have a timeline now because we we haven't for a year almost so yay to timelines and that's all thank you lisa jackie i can't say any better couldn't say it any better than all my colleagues i'm so appreciative of everything you know being on the board being a school board member turned out to be a

235lot different and a lot more than i think any of us anticipated when we ran um that being said i do want to say that i am going to run for another four years just because i i know a couple of most of you have um already said that in a meeting and i wasn't at that meeting so i just want to say that that um i look forward to growing as a board member and continuing to serve the schools and i just want to thank everybody on this call um what an amazing collaborative agile group we have especially our administration and our superintendent it's it's amazing what we've been able to you've been able to accomplish um it's a really trying time so i appreciate you thank you very much thank you jackie i

236also just wanted to give a shout out to my fellow board members we really are linking arms and trying to meet the needs of our community and advocate for our students as best as we can um a special shout out to mark who helped me coordinate our washington county legislative summit where we invited our state legislators and new legislators that just recently got elected to share what um what the needs of our districts are many of our districts we we don't have funds to contract a lobbyist so this is our opportunity to really lobby for the needs of hsd and washington county in particular so i just wanted to also just acknowledge and thank mark for his work on our legislative policy committee on osba um also to martin for all the help and support

237being our vice chair and um communicating with our community every email that you send us we read all of our school board members are are even um checking to make sure that we respond and martin has taken that work to respond to the different emails and perspective that we're getting from our community and and be assured that we are reading and taking into consideration all of those different um points of view perspectives and lived experiences that are happening in our community i also wanted to mention that i'm currently just advocating also like mark mentioned testifying at the senate education committee as well as working with osba or oregon school board association on the liability issues and different things that we still have to consider and need to get more clarification for our district to open

238safely and i'm also um looking for opportunities to also just serve on the national level and nsba and see if there's uh places where we can advocate at that federal level um so to my board members i do have an interview this friday so we'll see if i'm able to serve on that position um which will be great and like barton said putting hsd my goal all the time was that since since i'm running for this position was that other districts across the state of oregon would look to hsd on how we're doing um how we're doing things especially around closing our achievement gaps and the different efforts that we're doing on all fronts and i'm so excited that that is um those things are happening and i know that there's a article on the

239oregonian that talked about graduation rates but one of the things that i wanted to point out i think there were three districts um i think it was mcminnville wood burning hillsboro that actually had the best graduation rates for latino students and also for low income students so kudos to our school district for continuing that work and moving us forward and that's definitely where um where we want to keep heading and the the changes that we want to keep working on um and also like jordan the pa the fact that you're part of now like our cabinet great foresight and thinking and planning mike when you expanded our cabinet and how timely it was that um jordan is in the space and is helping us um during this pandemic so i just wanted to give you

240a shout out and thank you and to our student reps who are um navigating the space and um you know dealing with uh distance learning and also being a student rep and and hearing hearing all the concerns of our community and also you yourselves living through it um i just thank you for staying engaged and participating in our school board meetings it is so helpful to have you here and have your perspective um and i see that this is something that's going to be replicated as well in other districts where um this could be an example for other districts to bring that student voice in perspective to their school board meetings so thank you for being part of our of our school board um so that is all that i have for tonight thank you

241so much everyone for joining us and with that i close our school board session thank you you