001does this counter do you wait till you see him in person no this counts these days it didn't used to but now it does what's weird is when i got hired at intel and i don't know 2000 i never met the guy who was my boss like in person interview did everything flew out here he was in uh new mexico office and i interviewed up here in portland and then oh probably eight months ten months after i was you know technically working for him he visited me at the nba to see what we were doing i was like oh great to finally meet meet you what do you mean we met each other we know each other pretty well this is the first time we've seen each other face to face so it's like he
002was so enlightened about it back in 20 years ago yeah that's crazy well mike i'm happy to uh wait for a minute to have erica join us but when you think the time's right i'll call us to order all right sounds good and oh here's where she is i know erica has advised us her her part of hillsboro is having intermittent power outages so if she just drops off suddenly i'll be prepared to step in thank you martin thanks everyone we are still missing lisa it appears and okay yes shannon will be absent today and army she let us know ahead of time um so we'll just wait a couple minutes for lisa erica i just received a text from lisa and she will not be able to make it she's got a sick family
003member okay sounds good and if you had fire windstorm on your 2020 bingo card check that off all right well there there's one more on the way by the way and that's smoke from the malala fire we're about a hundred yards from being completely overtaken by a smoke cloud it's heading your way thanks for the warning yeah there's uh there's fires nearby here in washington county um the community of cherry grove's been evacuated in some some roads near um stimpson lumber uh and um stimson lumber uh and uh scoggins valley park was closed they're actually uh scooping water with uh two air aircraft to fight the fire out of hag lake salem i was down the capitol today salem is very very bad worse than we were last night but right south of woodburn it
004just gets black i heard that too mark yeah all right everyone so let's get started with our board meeting since we have all our board members there's going to be an attendance um for today um so with that i'll do our call to order for our hillsborough school district board of directors meeting and our first item on the agenda is our board self-evaluation and i believe we have greg on here yes eric i'm here so you want me to go ahead and take it take over so this is a board self evaluation that we uh started toward the in with this 2020 year i'm not sure when the school year ended when the next one begins but sometime during the time around june july or so we started aboard self-evaluation on a two-year cycle we'd
005done this two years ago and we've done it a couple of times before that and we've collected information online from the seven board members as well as a group of others and the others include cabinet members and those who on the staff have close connections to the board or see you on a regular basis and we also reached out to some of your local community leaders to get responses from them and so this is a report of the information that we collected regarding that uh jordan if you could scroll to the next page please uh and the next one uh so what i've done is a fairly similar format to what you've seen before when we did the superintendent evaluation and for those who've been on the board a while we've done the board sales
006evaluation like this as well so basically i've given you a summary at the beginning of what we did who we collected information from and how we collected it and the rating scale that we used to score the online questionnaire that each of you responded to and so this executive summary kind of gives you that methodology uh it also shares with you some of my observations having done this with this glorious hillsborough boards before i hoped that was some of some value but it seemed to me that when you take a look at the raw information some trends developed and i wanted to be sure that i shared those with you i will i want to emphasize a couple of things to all of you one is if any one of you were to go through
007all of the information you might come to different conclusions than i did but i suspect it'd be somewhat similar but there might be slight differences and then the second thing i wanted to emphasize and i don't want to miss this as we go through looking at details because often this will get lost in details this is a very good report not only from the board members but also from the staff members and from the community members who did respond so let's don't lose that as we go through details and try to fine-tune some of the issues to identify that could be discussed at a later time so this is an excellent report everybody seems to believe the board is doing a very good job so kudos to you for that so i don't want to
008lose sight of that as we go through and start talking about details so jordan if you could scroll through a page or two more please and so this is more methodology four point scale we shifted to a four point scale so we could uh match up with the same scaling we're using for superintendent evaluation and i've got several attachments that at least to someone like me is much more interesting than the actual summary of the information because the details are i find them fascinating so maybe some of you do too and some of you don't but i tried to give it to you in both formats one is an overarching view which is here in the executive summary and then a detailed view which is the actual raw information that was collected and summarized for
009you so can you scroll down again a couple of pages jordan please i've identified here some areas to i i want you to be sure you celebrate from the last board evaluation that we did several items popped up as areas for improvement and by and large this is the same board that was here then there's a couple of changes but nonetheless by and large it's the same board but nonetheless we identified some areas for improvement and in every one of those areas improvement was shown from the scores for 2018 until 2000 or 2020 so that was very good i thought also there were some notable things that just jumped out at me i've shared those with you in some bullet pointed items here and i'll i'm assuming that all of you had a chance to
010read it or if you haven't you'll probably take this home tonight and let you use it for for your sleep aid if you will uh so anyway there are several things that i thought were notables uh i think they're all very positive notables but nonetheless you can read them and i won't go through and read them for you and if you'll scroll on down a little bit more jordan please now a couple of things to uh can you scroll back up one page please so just a couple of anecdotes that don't show up necessarily here we had all seven board members respond this was version two as you may recall uh so version one didn't have all seven board members responding but we had all seven here for version two we also had nine members
011of the cabinet and others who are closely connected to the board so they see you on a regular basis but those are totally anonymous i don't even ask for names there so i don't know who they are or what positions they hold or the role that they play but we had nine of them and i don't know how many had an opportunity to respond but i've always found that if we have about the same number of staff responding as we have board members that's a pretty good balance and so we can then compare what the board's view was versus the staff or others of you to see if there's any disparities or notable differences that should be identified and discussed so that's one section which is what did it what did everybody collectively say and
012you're going to see that a little bit later and then i did that so that the board's view was shown on an average basis and the others which whoever they may be but on staff said harrison so you could see if there was any differences in the numbers of the averages so that's how i handled the board and administrative staff greg you do have a question here in the comments um from jackie if cabinet and local leaders are combined in responses that's what i was yes i'll get to that right now um so cabinet is just those administrators in leadership it could be supervisors by suspect it was probably just cabinet but i don't know because they didn't identify themselves and because it's such a small group we don't ask them to identify themselves so
013we can maintain anonymity so that was that was the i'll call it the the hillsborough school district groups board and then cabinet we had two other groups that we asked questions from and that was one of them was local leaders and local leaders consisted of two components as it came in to me as the information came in from this group of local leaders i broke it up into two groups because it was pretty clear that one set of local leaders were board members from other school districts in your region and the other group was uh for our chairs committee leaders budget committee members others who had a real close connection to the district but were also what we considered local leaders so i broke the local leaders into two different groups one was board members
014and i called those the externals and the other was those who were on a committee of some kind with the district and i call those internal so when you see the information in the comments especially you'll see board member comments mixed with the staff comments then you'll also see local board member comments come by are independently of other committee members who were also asked information we ended up with a total of i believe nine local leaders as well so we had information from board members cabinet cabinet plus let's say and then local leaders local leaders didn't fill out the online questionnaire they had a separate interview form they filled out and returned to me directly and i compiled the information from the local leaders but as i said when i saw the information it seemed
015logical to me to disaggregate it into board members who are external to the district and then others who had some direct connection to the district because they're on a committee of some kind that's a hsd committee so does that answer your becky okay so that's how we captured the information i said before it was really good stuff in fact you can see my conclusions there at the end and i am going to because it looks pretty small in the view that i'm looking at i came to a couple of conclusions that i thought were important for you to know one was that i got a second here so after all of that overall the board is highly regarded both internally and externally within the district and those around the district as well and as well
016as local leaders and oh by the way all of the external local leaders were other school board members the board members seem to be harsher critics for their performance than the local or from the staff or the cabinet and that improvement was shown in areas where you had probably highlighted this and it looked like you had succeeded in doing a better job at least as everybody has perceived and then overall you just you just did a really good job so let me go through some of the details and then i'll open it up for questions if you have any questions but i've tried to then attach the information we collected online in spreadsheet form so that it would be easily summarized now i made an error here and that was pointed out by one of
017the board members and so i'm going to give you why that happened i'm not going to make an excuse for it but uh the first time we did this we only had a we had not all of the board members respond and so i had combined both the board and the cabinet collectively so we had a large enough group that people would not be called out so it would maintain anonymity so i had combined all of the spreadsheet results for both the board and the cabinet together when we got all seven board members responding i had to go back then and redo the entire thing and it made sense to disaggregate it and split it out into board members on the one hand and cabinet members on the other because we had a large enough
018group in each in the sample size that it wouldn't identify who said what unless you said something in the comments that identified yourself so i didn't go through with all of my headings as thoroughly as i should have so one of the headings in the worksheet that's got the combined results of both board and cabinet the first page talks about the ratings or the sample size as being 16 respondents seven board plus nine other i neglected to carry that heading change all the way through the other standards so my bad the numbers however i double checked all of the numbers that were the content or the substance of everything there's to be sure that when i disaggregated out the second time i didn't uh overlook something so i spent quite a bit of time trying
019to make sure i didn't mess those up but i messed up the headings so what you see in the first set of spreadsheets called overall results is the combined look of how well is this board doing in the standards that you've identified as important and the performance indicators that identify from your board documents and from other district documents and other best practices how school boards should operate and how well you performed and then i alongside of that i have the comparison to the last time we did it in 2018 and the time we did it before that in 2017 but that was only the board that did it in 2017. collectively almost all of the standards on an average basis from overall hovered around the 3.5 out of a 4.0 possible score which is very
020very good so i didn't get any scores for anybody below developing didn't get any not meeting the standards so the vast majority of people rated your performance including yourselves as exceeding expectations or you're proficient at what your performance indicators say so that's the first set of spreadsheets the second set of spreadsheets oh while i'm on that first step so uh jordan i'm assuming that people who need to have a copy of this in hand so they can look at it as i'm going through because the spreadsheets are many pages long and finding one would be a challenge i think so let me just talk through and if somebody has a question we'll go back and try to find the page under standard number five we added a new performance indicator 5.8 that dealt with the
021district's commitment to increasing the diversity of the workforce and viewing school improvement for students through the an equity lens and so we added that because that wasn't in the earlier versions and i just wanted to highlight that uh some scores came in that were a little bit surprising because the board rated themselves not doing it as well as they would like to have but the staff said they seem to think you're doing it pretty well so something we're going to highlight and talk about a little bit later is the differences in perception nonetheless all of that still came in above 3.0 out of 4 which is a proficient at least like i said we're going to talk some details here that sounds like things maybe aren't going well but the fact is these are really
022good scores overall for everything and so everything came in about 3.5 in combined if you go to the next set it's the comparison comparison worksheets where i differentiated the board's view versus the cabinet's view and i realized the cabinet group may be more than just the cabinet there may be some confidential in there there may also be some supervisors in there i don't know who was included or the roles they play but i just they were all leadership positions and they were all closely connected to you so i call them other in in most instances and you can see how in that second set of spreadsheets how the differences worked out in an average basis now i do an average because after all remember this is the board's performance evaluation not the individual board members
023performance evaluation so average at least when we have all seven is a pretty good way of identifying the combined view of the board members but you can see from the range of the scores if there was some particular performance indicator or maybe a board member that ranked or rated something in a way that ought to be discussed now on this comparison view i did a couple of things a little differently because this is the one to me that is the most helpful in finding issues to talk about if there was a substantial difference between how the staff the cabinet rated a performance indicator compared to how the board rated the performance indicator and that difference was about 0.5 or more now i say 0.5 ish because if it was 0.45 and i it looked like
024something that ought to be discussed i highlighted it if it looked like it was a little bit more so i used a little journalistic license there but it was something that had a difference of around 0.5 i highlighted it in blue so that you could see the difference between the board's view and the cabinet's view there was one item that i highlighted in yellow because the board gave itself a score on an average of less than 3.0 and i highlighted it in yellow just because of that so you would identify and see that one too so the purpose for the highlighting was to identify those performance indicators that might be worthy of some discussion as you're planning for your board professional development or your board working agreements for next year going forward and so that's
025how i've handled the spreadsheet for comparing both what the board said versus the cabinet after that we get into comments and i just gave them to you so i went through and tried to be developing i tried to highlight those back in my executive summary but having done this a few hundred times i find that the comments are the most entertaining part that everybody wants to read first and most and so i just give them to you and let you reach your own conclusions but as i said i found a couple of trends in there that i thought worthy of some mention so i listed those in the executive summary of possibilities for conversation so i gave you all of what the board member said simply cut and paste i gave you what the cabinet
026said cut and paste i also gave you the local leaders even though i summarized and paraphrased what they had to say because i did find some common elements in what they were saying i nonetheless gave you what they had to say as well because i thought it's important for you to see what the local other local leaders around you are saying so i want to do you to have the benefit of actually reading those comments directly so a lot of information a lot of information bottom line is really good job and then i find i find that a few areas in there could be talked about if you want to plan for next year and what you might do to expand the role of the board members in parenthesis in this pandemic environment which makes
027it a little more difficult sometimes to do than if we had tried to do this years before so that's basically an overview of the report erica so let me open it up for questions if anybody has any questions i'll see if i can answer them i think you had just two questions in the chat before but um they've been answered and i don't see any other board members having any questions but um thank you greg this was such a good in-depth assessment and we got to hear different voices and perspectives and it's very useful for us um and even i just looking at our board goals which is our next item agenda it's so interesting to see how much things need to change because of how we're currently doing our board service so this is
028very helpful for us and figuring out what do we determine um that discussion to be and um it's helpful and mark has a comment yeah mark i don't think i'd want to ask the local leaders and stuff for bother cabinet and everybody every year um but i really found a lot of their comments insightful and i uh take a lot of information from that to figure out and stuff for my like personal work for next year so i'm glad we did it i don't want to bother them every year but i think i would like to give a thumbs up for doing it this year i think it worked out great for us so eric jackie jackie did a little homework on that and it looks like it's every couple years that we've included the
029local leaders right i was going to say we've been on basically a two year cycle where we did the equivalent of a 360 degree feedback from some others in alternate years in between we've sometimes done board only uh and sometimes board only and cabinets so that you didn't reach out beyond the you know the close connected group that sees each other all the time so your comments well taken mark that's kind of what we've been doing in the past and i wanted to share this with you erica i've been working with this board now for a long like 10 plus years how long have you been there yeah about 11 12 years now yeah and there have been some different boards included in the group called the hillsborough school district board of directors and some
030of the results have been dramatically different than others this is a i don't know how you all feel about each other but this is a group that from an outsider's point of view seems to work well together keep it up it seems like you're doing a terrific job the community says you're doing a good job the people who work closely with you saying you're doing a good job local leaders say you're doing a good job so just keep up the good work there's always areas to work on and improve but i've seen some versions of the hillsboro school district board that i couldn't say that about and so i wanted to be sure that you understood that um good job really good job thank you greg we have a lot of other board members thank
031you again for letting me do this and if it's okay i will sign off and see you uh sometime in the future yes thank you greg bye bye all right our next item on our agenda following our evaluation is the discussion around our board goals okay very careful if i could chime in for one second um one of the things that uh kind of the pattern that we've fallen into the last couple years when it comes to board goals is that the board typically chooses to support the strategic plan goals that the district has laid for um as has put out and travis has those and can share those with you just as a reminder and then oftentimes the board has chosen to have an additional goal or two as well just as a group
032so that's been the pattern that we've fallen into for the last couple years thanks mike and erica so this is just a brush up from the retreat in the summer we had so many slides that i figured that these would be easy for us to just acknowledge and skip over during the retreat but go ahead and advance one please jordan uh effective school districts have a real tight line between the governance and leadership layer and the classroom and the student experience so i think beth's graphic out of our last strategic plan shows that with the concentric circles really well and so um we took this to heart when we did our sip process go ahead that was well timed jordan and we were real deliberate during our sia process and our sip process last year
033of doing needs assessment community engagement identifying problems of practice and root cause analysis and coming up with theories of action to get to these smart goals and go ahead jordan so in our sip we have these 12 goals which is way too many for us to attack all at once although none of these things um is superfluous like these are all really important and core to our mission and but we distilled them down into four that we would love you to take a look at as we invest in them this year especially given the current circumstance so go ahead and click forward before that we're called out i was just gonna ask what sip was and if you could explain acronyms on there as well sorry erica thank you a continuous improvement plan thanks mark
034so the continuous improvement plan is required by ode and they and we have tried to organize all of our grant initiatives and all of our leadership underneath the umbrella of that continuous improvement plan and it'll be re-upped i'm kind of on a cycle with our reaccreditation so we're getting on a cycle of doing comprehensive improvement process using improvement science and achieving these goals and so uh we would love you to consider third grade reading and math mental and behavioral direct supports to kids ninth grade on track work continuing and grad rates and then for each one of these goals we do a disaggregation by demographic groups trying to eliminate opportunity and expectation gaps in our system and we've taken ground in in those areas so these are equity driven goals even though topically they're named
035reading mental health 9th grade on track and grad rate these are the indicators we look at when we talk about eliminating opportunity gaps so with that i just wanted to bring you back up to speed with that conversation and uh have it included in what you consider for your goals and areas of focus this year thanks thank you travis so i'm looking to our board also to kind of see what your comments or questions feedback on our district goals and if that's something that we can still agree and are behind aside from our own board personal goal that we can discuss shortly after so i'm looking to see if unless anybody has anything different or a comment okay getting thumbs up over there uh martin you have a comment so i i don't really want
036to go first uh if anybody else wants to go first that would be preferable but uh i don't want to miss an opportunity so is there anybody who'd like to go first okay well i'll charge in then the uh this is my third year now on the board and the the previous two years the first year but i if i were to say just sum it up real quickly it's an external focus and an engagement focus that the board had and that was all um collectively agreed upon the first one was really the bond and we all met um outside of the board meeting in in in an advocacy mode when we uh joined that political action you know advocacy team and we knocked on doors and we engaged with the community and we we
037really helped the district pass the bond and then the next year again it was very outward looking and again it was very deliberate on behalf of the board we actually had a advocacy subcommittee that was chartered by the board and we had beth create things that the board voted on this is our messaging and we went down to salem and we met with ptas and we we engaged on behalf of the student success act so my my thinking is that we've always been very very outward looking and it was a collective bored decision to do that i don't know where the board is i don't really really don't know where my colleagues are at this moment it doesn't seem we sort of took an intentional pause to let the state figure out if they were
038really going to do stable and adequate funding and i think the jury is very much still out you know we were on the cusp of really seeing some student success act dollars and the economy tanked for covid19 the danger is in us giving the bor the state another year to prove that they're up the task of stable and adequate funding is basically the clock runs out on this board and our ability to engage with the community um on the issue of stable and adequate funding i don't think the time is right but on the other hand i don't like the idea of just sort of playing the waiting game and and i i don't know where the board is collectively we've got some new members on the board who weren't around for the um uh
039engagement that we did certainly on the bond and i'd just like to see if this board really wants to have an external focus and an over-the-top level of engagement with the community on behalf of something you know maybe it's stable and adequate funding maybe it's being um anti-racist that's that would be my um suggestion is that we in the uh uh update uh we we saw some effort on the part of osba to provide some framework for um uh you know action at the board level i didn't two of them i thought fell flat but one of them uh really spoke uh in an action-oriented way called to be anti-racist so maybe that's something that we adopt as a board that's external looking and we continue to engage with the community on becoming anti-racist that's
040my thoughts i guess again to bring it back to where i started an external focus to our board's work um engaging with the community on behalf of hsd and just as a follow-up martin and um for our district goals are you okay with that or did you won't have any feedback on the district ones that travis presented no i think those are fine yeah i i i it shouldn't go without saying so that was an oversight of my part i wholeheartedly uh support the uh the strategic plan goals martin this is kind of like our board discussion time to talk about our goals so i'm looking to see our other board members what thoughts are ideas and for context if you have in your board packet but some one of the things that i mentioned
041when greg was giving us our evaluation was um that for example our one of our previous board goals was to be visible as community leaders participating in community and district events visible and engagement opportunities include you know attending a lot of these activities and that just is something that we're not going to be able to do in the foreseeable future and being physically present in a lot of these spaces where um it was something that we just took on as just almost like a character trait of our board makeup and our work and now um because of covid we have to figure out you know reimagine i guess so how we do that engagement and participating if that's still something that is really important to the whole board as a whole that we continue doing
042and how can we do that um but just wanting to hear more from our board members on what your thoughts are or our board goals um i support martin's idea of somehow moving towards becoming an anti-racist so looking through things uh different things through that framework um i also agree that we should um advocate for adequate and stable funding i know given the situation there's going to be priorities in other areas but i don't think that we should just kind of just wait there our turn so to speak to kind of remind them so i i do think that that should um be be um somewhat in there and then i all i agree with the district goals that we have set so i i support those and um i'd be interested in looking for
043other ways to engage community members now that um being present physically is not um possible right now so some way to reach our families whether it's like i don't know attending like back to school nights or something like that i know each school is going to have its own virtual kind of back-to-school night seeing if there's ways that we can split it up amongst ourselves to be able to join those thank you go ahead jackie i agree with it with everything you dare said and martin i so are so we're coming up with two separate sets of goals one um board goals that um pull from and support the strategic plan the district strategic plan and board goals that are our goals kind of separately as a board those goals the strategic planning goals has
044already like the ones that travis shared those are already our district goals we're just saying yes we want to also support those and then we have our own as our board work or our own as a board that we want to work on okay okay did you have any feedback on those ones or just no i i agree with um i agree with everything that yadira said and martin said um i i like the idea of attending um the virtual events that the schools have um i think that's one of the best ways we're going to be able to um communicate with our families or at least listen to what they're what they're saying or asking okay thank you jackie yeah i'd agree with that i like the idea of attending those as long as
045we're not you know the third wheel or whatever um at times it felt a little awkward last year but most of the time it was pretty good so i think they think schools enjoy having us around and if they would like that i think we should try to do that again um yeah i could uh and i and i do think that you know we do have some in-person opportunities we just have to do them safely so um i know the bond committee has toured some of the facilities uh and i missed that so i was able to tour later with adam so i mean there are there are opportunities for us to do things in person just do them safely so i wouldn't want to discount you know you know doing something to celebrate
046north plains es28 28 travis casey 28 27 28 all right yes twenty eight you know when the time comes so i mean i like figure out a way to be out there in that empty field and stay apart and wear masks thanks mark martin you had an idea yeah we had uh when when we empowered well really we were all deputized as board members um but we had a subcommittee and i think we called it an advocacy committee and we worked with uh i think it was three of us as board members worked with beth we met separately and then we brought back to the board for adoption a um an advocacy front back two pager that we then you know went to town with there's actually a lot of legislative uh activity the legislature's
047meeting quite a bit and i don't want them to go not hear from us about things like fully funding the student success act what are they going to do with these other pots of money that don't come to k-12 directly are we still talking about qem uh what's really going to take to get there there are some legislators who think the student success act achieves a qem level of funding and i personally don't think so but it'd be nice to know if the board you know if if we could really say that as a district and then and then send that message and then of course there's there's our favorite um current service level discussion that if we don't keep the pressure up i think that the legislature will will drift off the mark there
048too potentially so anyway to make long story short if we really want to advocate um the money for k-12 in oregon still comes from salem and i think we should keep the pressure on them just to provide stable and adequate funding and remind them of qem and that we've not seen much from student success i can basically just be present and then we'll put you back on what you're saying martin let them know too that you know once kids come back to school there are going to be some children that are at a severe disadvantage that are going to require more resources in order to catch up to where we're at and they need to know that and i'd like to just sorry sorry i just didn't want to miss mark had chatted on me
049but he'll go next sorry i didn't mean to bet in um i just want to make sure i totally support what martin said especially what you do said about the kids when they come back making sure that we have the funding for the services that they're going to need i also want to make sure that we don't um i'm going to say spread ourselves too thin i just want to make sure that we're still working locally as well with our um within our schools um to make sure that they're getting what they need well also i mean it's both very important both both um avenues are very important i just want to make sure that we don't spread ourselves too thin when if with what we're doing mark did you still have uh yeah sure
050so 2021 will be a long session it'll be a full legislative session as long as everybody stays in the building for the duration they're supposed to be in the building and i think traditionally we've had legislative priorities is that something we're planning to do again um so like we usually released it i mean i can't remember when we haven't released a document saying these are our legislative priorities so i think we will have an opportunity to address some of these things right is that not the case i see best all right so yeah i mean like the i if we at some point we will discuss those specifically but you know as part of board goals having a comprehensive legislative priorities document would be one of them that i would agree with and you know
051when we start to discuss legislative priorities i would hammer home the csl conversation oh sorry csl type of current service level and uh and the stable and equity funding right um yeah it makes sense right i think that's a good idea uh just just a heads up the uh um all bill concepts any concepts that any legislator could bring forward for the 2021 session are due by end of business friday september 25th so at that point uh we could advocate for things and none of the bills need to be flushed out but if you have ideas that you are hoping legislators in our districts uh would bring forward now's the time to make that plea because you just have to get a one line or a small document in there saying i'm going to flush
052it out later but after september 25th there'll be no new concept introduced thanks mark so i we're just going to say i think a lot of what i'm hearing from collectively and i know we have two board members that we definitely need to make sure that we're getting their input and opinion but maybe drafting something up um for them to discuss and kind of review and come up uh give us some feedback but we definitely want to keep the advocacy um part of our work seems like that's really important for us and something that we want to do and um some type of forum regarding funding for public education so beyond our expanding our legislative work or also just um creating more avenues for us and engaging in this long session would be one of
053them creating uh i think as a board um hearing most of you agree with uh whether we do something more impactful meaningful behind you know our our journey into being an anti-racist school district and what that means and also how do we utilize our platform and our board to push that message out in the community and how do we also do uh intentional work around that as a board so that's something in the social justice area for us that i'm hearing as a board we want to have something in that area and then lastly the engagement and participation in our district in some type of way um via the limiting you know factors that we have right now but how do we do that or if we're able to do it in public or physically
054maintaining those health standards so i think that's what i'm hearing so far and then maybe and that sounds pretty good around like maybe three goals that we can formulate around that mike if that's something that we could start kind of been around with um sheen and lisa also and filling them in yep i i have the same three written down so we will we will draft out a set of goals for you to react to for next time around and we'll we'll include a little bit of detail in there as well in terms of um if the goal is to work towards becoming an anti-racist organization we'll put a we'll put some details for that with some selected activities in there in a road map good for you to react to it'll be it will
055be a general road map but it'll it'll help give us some details along the way it's it's good to see that the csl guys are coming back for the 2.0 version of of the tour in salem so i appreciate that and i and i think i think the work that the district that the board did around adequate funding last time around was powerful um it i've never seen such political engagement at a crucial time and i think with the you know the idea that we have uh 400 million dollars has come out of the education stability fund in order to get us where we are now we know that the next couple bienniums are going to be crucial when it comes to k-12 funding so i think that that has definitely got to be there
056and we've i mentioned last time that beth and i have been thinking about alternative methods of community engagement anyway and so we'll bring some ideas back to you that that the board can fully participate in as well so we'll have something ready for you um we do have a question here just from jackie of um do we track our progress from our goals we typically re we typically the board has reflected on those uh during the during the retreat as we start to look forward to the next year and i don't know if we have maybe this might be an opportunity for us but maybe thinking about is it in our evaluation that's what my question was i think in our evaluation it does speak a little bit about goals if i remember but it
057doesn't stay them specifically but maybe we can um think about if we want to reword a specific question or actually insert whatever those goals were for this year that we can actually look at and i just think it's important that we if we have goals that they're measurable and that we can say yes we you know we did achieve that mostly mainly possibly i don't know i'm not saying we have to measure them just something to follow up and say these were our goals how did we do yeah yeah i think we can put those directly in the evaluation so that um that the board members can have an opportunity for self-reflection on those in a more formal way yeah i think that's a good idea especially like when we think about activities there's so
058much that we do and participate i think it'll be difficult but i think individually as we like look at collectively our group and where do we see ourselves showing up and um engaging in our community uh in our district it may be reflective that we felt like we hit the mark or not but having them specifically called that that would be great okay and you just had a couple questions uh scheduling super virtual superintendent and yes uh beth said yes plan all right any other comments on this topic before we move on i had a question on our evaluation there were a couple comments on 5.5 about assessing the district climate do we want to talk about that now or do we want to just make a note of it for next evaluation to maybe
059reward that a little bit or if we need to reward it of the question itself yes yes it's 5.5 the board regularly assesses the district climate through surveys focus groups other methods involving various stakeholders to stay informed and then it's about um as a board we don't assess climate should we um should we change the wording and there is another one about what certain you know needing more information what surveys we do focus groups we host and on what schedule and what does regularly mean so i don't know if we need to talk about it now or just make a note for next time that maybe that one needs clarification i don't know yeah mike if you could maybe just note that for us and i think if we're talking about adding some language in
060our evaluation around our goals and putting them in there just like this is another thing to look back on you know we can do is a couple months prior to the evaluation taking place we can actually we should probably do it sooner than that we can look at the wording and and see if you're happy with the evaluation tool itself and that means that that you would deem appropriate yeah okay thank you all right our next item on our agenda is our board working agreements and this is something that we reviewed during our retreat and we got some feedback on a couple of edits or suggested adding some language on there so this is just kind of um for you all our board members to review and make sure that we captured what we talked
061about and those edits aren't in there but if you have any comments or feedback please let us know and uh rose i believe this is on the agenda for our next board meeting for um for adoption is that correct yes it is so all we all we would be looking for is if if we feel like we captured the essence of our conversation majority of it had to do around um erica being able to reach out for help uh when the board chair is getting a number of questions or if they're circumstances are such at any given time that they need help in replying to emails then this gives the latitude to do that um some other clarifying language but for the most part it's largely the same looks like uh did mark have a
062question yeah i'm good with the language just the section is called uh and communication and meeting protocols so i noticed one of the comments in the and i meant to bring it up this seems a good place in the and the comments i think from the local community was we often in board meetings say okay i'll follow up with that information ask for the information in a public forum and probably that information is the kind of thing public or other people might want to know and yet the board updates tend to be confidential so as we think about how we're communicating data information it would be interesting to try to figure out a way for when a board member says can i get this piece of information and the cabinet member says i'll send that
063in a board update for that information to be distributed more widely than a confidential board update i wonder if just a simple way of doing that would be to refer to it at the next regularly scheduled board meeting and then and just reference what we found because oftentimes it's just a data point or an uh aggregated data or disaggregated data or some something that doesn't really need to be discussed a ton it's just a information that people want so yeah it could even be just in the uh packet right it could be it it could just be somehow included so that it's available to people so people saw us ask the question people know we got the information but they don't get to see the information transparently okay and yeah i don't have an answer
064it's just it sparked uh those comments sparked like we should figure that out tomorrow okay and i'm looking at our chat but for the most part i see adir jackie and are good with the updates and martin thumbs up all right so mike you have everything you need from us yes i do thank you okay we'll move on to our next one which is our equity update we'll was cited and francesca hi everyone okay so we have a few things we want to talk about today we've been moving at full speed ahead with the work that we're doing with equity and so um i'm going to give you just an overview and an update on a couple of the topics that um we think you all should know so the first one is we've been
065meeting with our equity leadership team which has made up about 42 administrators district level um administrators and school-based administrators on all school levels as well as teachers um and classified and together we've met three times we meet for about 75 to 90 minutes and we are reading um a book study that syed will tell you about later on um but really working on foundations connections and support we've divided ourselves into three teams and in our teams we're looking at ways that we can build that foundation for our school district through professional development through um how we're communicating with our stakeholders um in the connections it's we talk about different ways um that we can connect with all stakeholders so we can elevate voices and connect with all of our families and in the area of
066support how we're curating resources as well as getting that information out to our community which includes our families and our staff members um we it has been an amazing experience to be a part of a city and i both sit on them and just to hear the passionate work that our our school leaders and our equity leaders in our district their commitment towards moving to something better we've had a big conversation about anti-racism and it's the fact of understanding that when we talk about an anti-racist system it's an active journey that we're moving on and in order to get to that place where we can say we have um we're arriving at the station or we're arriving to that destination we need to have a comprehensive understanding of how what racism is and how it
067shows up in the system that we um that we work within and so from that we um we have plans to meet next week we took a pause this week due to our soft start in knowing that our focus had to be on the connections with our students and our families um but we will be meeting every other week for 75 minutes each time we meet um and it's just it's been fabulous we also have a anti-racist committee and the committee's group this group was um we sent it out to all of our staff through uh connect always did and we asked for volunteers based on what we wanted to do with this committee is have them look at all of our assets in it as a district and where there may be recommendations that
068we can bring forward so the real job isn't about curating all this information it's about looking at what we have and finding or identifying the gaps in the holes that we have in this system we have met through we have met three times um each for anywhere from 60 to 75 minutes again we're on pause with them and we don't meet with them until uh two weeks from now um this group when they said they were interested we we got a overwhelming amount of people who were interested in being a part of the committee and so what we did at that point knowing that we couldn't facilitate 60 people in a zoom and get to the real work that we needed to be doing our principals went back and self-selected at least one person per
069building because some people had more than just one person and this the groups are all on the same mission they want to build a better world for our students with knowing that if we can break down some of these barriers for our marginalized students um that we'll be able to provide for them something better and something that they deserve which is an education and instruction and so i look forward to bringing their recommendations um for it at a later time our anti-racist committee only is meeting for the first part of the year and then with help from travis and saeedy and and dale and i the four of us um we will move to see if we at that time have enough information from those recommendations to bring us forward with um potentially a task
070force that can work on really finding those resources but their main goal is just really looking at those recommendations that they can bring to us um and then acai day is going to talk about family engagement thank you fran uh yeah so family engagement so as you know um this hillsborough school district is working towards ensuring that the voices um within our historically underrepresented and marginalized are heard uh the asian and pacific islander community is among those groups and we want to ensure that they are heard they are valued they are respected and um we just really want to hear from this community we want to get their input and we want to know how we can better serve their their children our students so we welcome the input given by by our community members
071and we realize it's essential in the work that we are doing to ensure when we're meeting their needs um the asian and pacific islander population currently accounts for about seven percent over a little over seven percent of our student population and in addition to that um it doesn't include those uh individuals those students that may prefer to use multiple racial identifiers uh when asked so it's a it's a fairly large population that being said uh wednesday uh the second asian pacific and pacific islander family engagement meeting was held with um about 50 families in attendance virtually francesca among other district leaders were in attendance um in that meeting and topics included things such as a review of synergy an overview of synergy and parent view and online verification um looking at technology as we as
072we work through us the cdl model and looking at phone numbers how how to access devices a lot of this time was spent about looking at our structures and finding out what our families and students really need and want and also hearing from our families about the concerns that they have with respect to their their children's uh social and emotional well-being especially in these times and also their concern about you know as as we transition eventually towards a hybrid or a traditional model the notion of them being able to to go back and really really enjoy and embrace the whole educational experience of what school you know meant at one point so it was a very very valuable um and well attended and um meeting with a great deal of information shared on on both
073ends and i just know what say they were saying their main concern it's a concern we're finding in all of our affinity groups is that parents just really want to know that their kids are going to be okay that social emotional learning isn't going to go by the wayside the connections they have with their teachers and their friends is so important to them and so what we're going to do at the next asian pacific islander group is we're going to bring in some of our resources as a district to talk about different ways we can bring social emotional learning um into their homes and so it's been wonderful uh khan has been a big part of it we that was our third one and we were meeting at the first week of the month and
074so we're really excited about it um we also have affinity groups that meet and we have affinity groups that identify either as black african american african we have and i was able to take part in one of their meetings and that was for a short amount of time and that was um awesome to see their spirit and how they're trying to form a pack um we also have affinity groups um and on a staff level and so our teachers of color have been meeting with me and have met with mike um to just talk about what they're going through what their experience is um what their um movement forward and what they're wanting to see happen in our district so it has been a wonderful group of where we meet with the actual team not
075with the whole larger group um but the team has been absolutely wonderful with their commitment to hsd but also their commitment to making this a better place for our students um book studies book studies so uh book studies are not new to us as educators however currently we are a part of an ongoing book study um to really um you know create our professional and our personal growth as educational leaders and so over the past months we've we meaning our administrative teams as well as our um equity leadership teams respectively have participated in a number of book studies and they've included a couple of books one culturally responsive school leadership by muhammad khalifa and this book takes a look at how school leaders can engage students and parents and communities to to really promote um
076essence learning and education do uh but do it by honoring the indigenous heritage local community culture and their practices so really weaving in um the whole notion of bringing the community in the schools and really getting to know your communities and making sure that their voices are heard but also in doing so um changing changing our systems to really meet their needs so um i have it here this is what it looks like if you're interested highly recommended uh the next book that we are reading as an equity leadership team is uh called not light but fire by matthew r k and that this is this book right here and um this book talks about it essentially talks about how how um educators can really lead meaningful racial conversations in classroom with students and the
077whole notion about relationship building but it just takes it to the next level it's not the relationship and trust building we know and we've heard of in maybe previous books but really getting to know the students taking time to know them as human beings before we get to know them as students we just started reading that book but i'm learning a lot from it and in our discussions as a group i i feel like um it is definitely broadening my lens and my my view of what it means to be a an educator that um that really embraces and incorporates student voice and allows for student voice in the classroom and in doing so also allows for the exploration of racialized discussions and discourse in the classroom in a respectful and meaningful way that honors
078and and respects all the students present anything fran any additional thoughts about those two books no no no just talk uh the last part is about our professional development okay so yeah we're also uh looking at um we've created a structure around our professional development this year and we're going through the phases of revising it but we did hold our all-district equity focused pd session during uh in-service week last week and that was presented to all staff virtually with their building administrators and the session included um some videos activities it was uh it also included an opportunity for staff to reflect about their students their classroom their practices and uh and ultimately an expectation an outcome in the form of developing a goal focused on specifically an implementation of equitable practices in the classroom uh
079by our educators so a great deal of kind of information reflection and then an action item um some of the objectives that were set forth from that pd included providing our staff with an overview of what phase one is aka year one of our equity plan uh also really reviewing and reflecting on those essential guiding questions that we we talk about constantly so making sure we're asking ourselves whose voice is and isn't represented who does the decision benefit or burden is this decision in alignment with our equity policy and does this this decision close or widen the access opportunity or expectation gaps for our students so there was work around that they also were able to explore resources and align and align those resources to equitable practices practices and um around social justice and ultimately
080our goal is to provide something similar to this on a quarterly basis uh for this school year for all staff so it's not just something that they're going to see at the beginning of the school year and then forget about but we're going to revisit this every quarter and just one thing to add on to what say they said was part of what muhammad khalifa says is that the basics of starting this all out is that everybody has to have common vocabulary so when we're saying words like racism anti-racism diversity colorism we all have to have a common understanding of what those words are together collectively as a group because if you're at one building you define it one way but the district defines it another way that's where we're not going to get the
081system moving together and we know we've had a wonderful we're talking about this today a bunch of cogs moving that are moving great our job this year is to move those cogs together so they can move extra special so they can make that windmill um get that windmill moving um so that i want to put credit to where credit is due and the hard work that sayed and the team have done over the years this year is about us getting common systemically on the same page thank you fran thank you said um looking to our board members and see if there's any additional questions on there thank you for commenting the names of the books um i know that we're also at a board level we got two books that were shared for us to
082do our own work as well and that's something that we're continuing to do martin you can't say that if you type a comment now you gotta go i apologize to my board colleagues for being too vocal tonight but i i just want to say say and friend this is so amazing i'm just i'm just electrified by by this whole discussion and by your work i just thank you i it just really resonates with me as a board member and i uh i would ask is there anything that you want from us as a board uh and i really liked you talking about common language because uh we we have started uh talking about being anti-racist and i don't know that we all are quite on the same sheet of music and i wouldn't expect this
083to be unless we really kind of peel that onion back a couple of layers and get to the core but um so i i really like the idea of some definitions and uh my question to you would be what would you have us do as a board do you need some sort of a uh sort of opener on this from the board so that everybody in the community understands that the work you're doing um is is fully endorsed by the board supported by the board championed by the board um and i would say in the last uh update we got the current update as a matter of fact there were some three examples from osba and the one of them that that really came close to being exciting was the one where osba was telling
084the community what they're going to do and it was very much action oriented and it was it was the boulder of the three documents because they were speaking on behalf of themselves and i think probably uh erica had a hand in that and and some other uh members who really pushed osba into being proactive and it could you could tell it in that document the other two documents were a lot more watered down because they were suggestions for for boards statewide to take a look at and so there are a lot of boards aren't anywhere near where we are or districts i should say anywhere near where we are on this issue and so those other two documents were were not exciting to me but to bring it all back uh fran inside if there's
085anything you would like us to do as a board to kind of um do what we can in this area to support the amazing work you're doing i would ask you to let us know i think one of one of the things martin is that we will get we will get to the place where we are able to put down on paper what what our what our next steps are going to be but right now i'm friend inside are in the process of gathering information i think it's a little early to put that document together but i but we're getting you can hear all of the work that's transpired even just in the last month um and one of one of my comments recently has been let's make sure that you're able to complete the
086year and we're in this for the long haul so uh let's take care of you two as we do this work so um so yeah we we will be there soon where we will have a document and really an opportunity for the board to say we endorse this and this is the plan we're just not we're just not quite there yet thank you mark and mike and i was looking at mark's face on the screen and sight in fran and martin for your comments i think that that's um that will be an exciting space for us to be in once we're able to have that um information as a board where we can amplify this this message and this voice in our community and also just give a lot of um validation and honor in
087those spaces where we're listening to our historically marginalized communities that haven't had that voice to know that we are aspiring to be servant leaders and hear them and be in that space to know that at the highest level of our organization there is a desire and interest to make sure that their voices are at the table and that that's what guides our work so i'm really excited that that's where we're headed um and there's a yep just comments on here thank you so we'll move on to our next item on our agenda which is our pathway center update with mike all right thank you and martin i'm a little jealous you you've never said that you were electrified by my work just just so far bran and saturday's so maybe next year i'm going to
088work for that that'll be my goal so he wanted to revisit the pathway center i know that we've been on pause for a little bit while we were waiting for the money situation to shake itself out and now that we have now that we have um that information available to us we wanted to revisit um jordan if you could put that presentation up that would be great we wanted to revisit really what our thinking was around this pathway center and then also have an opportunity to talk through the money situation one more time before we press go but uh um what so jordan is getting that up right now we've also got um our favorite bond guy on this presentation adam adam stewart is here and so he can uh he can also answer any
089questions that we have so all right thanks jordan if you'd advance one okay so we talked last time about how how good we feel about the graduation rates that we're that that we're currently um getting we also talked about if we wanted to get that if we wanted to take that next big step and get those grad rates up even further we're going to have to do something significantly different than we have been doing so 86.24 is excellent for uh our district if you compared us to other districts that are like us you would you would see that pretty clearly but we're still concerned about the 13.76 of students that are not that are not graduating and that's where this pathway conversation has come has come into play um okay uh jordan thank you and
090just a little bit of background that um in january of 2020 so was that nine months ago now we the the board did approve the pathway center and that gave us the opportunity to start cast costing things out in a more a comprehensive way and to really dive in and take a look at what is that off-site work that was necessary and what would the programming and the and just the construction look like um to meet the requirements as well as the city requirements and we've learned a little bit more about that um i mentioned before that we did have to take a pause and now we're at a place where we can bring this conversation up again all right thanks jordan all right um you you see our our ninth grade um on track
091and this is something that is a huge indicator of um graduation is if students are on track at the end of their ninth grade year and and you can see that we are gaining that we are on track to do well with our ninth graders and that's uh this is something that we track very carefully and where we've now expanded that to make sure that 10th graders are on track so that we can maintain that there's still a percentage of kids though that are going to need that intervention or something different i should say this this is a slide that we shared before and and the interesting thing about yo remember on this slide that one of the the most telling things was that once we had kids that had been identified as dropping out
092and no longer attending on a regular basis we we contacted those kids and and we were able to get a lot of them back um but we weren't able to keep them all and and that was that was really discouraging to have a second shot and then to not be able to capitalize on that that really is one of the things that started this conversation around a pathway center what would it take to do something entirely different and put programming in place that's going to meet the needs of the kids who really were not we're not reaching right now um you can if you'll you'll probably remember this graphic as well um there are a number of different programs and a number of different pieces that would roll into the pathway center that would give
093it you know we've talked about it as one-stop shopping for our students that need something different besides a comprehensive high school and this really would be their on-ramp to a program that fits their needs in a more individualized way all right we wanted to show you so one of the things that we've done since getting this getting the approval from the board in january started to put together some drawings and and really more of the scope of the work so these are just a few pictures of what of what the facility would look like which brings us to the money part so one of the things that we want to make sure that you understood is that we originally had bond dollars allocated at miller east and we we felt like we had an opportunity
094with those bond dollars allocated to recapture some funds that could go towards a facility that would we would be in it for the long haul with this facility and it would it would meet the needs of students in a ca on a campus that has a variety of different options available we also had this one-time money from measure 98 at 1.4 million dollars available to us you'll see down at the bottom there that the the total cost of this though is 3.6 million um we were able to determine that once we once we got more comprehensive estimates and once we had a better understanding of the programming and facility needs for the students as well as the city requirements uh since this is since this is in a part of town that is going to
095be very visible uh there's also requirements from the city as to what that facility would look like just you know just the uh the aesthetics of it so we are in a positive place the money that we'd originally set aside for miller big picture savings uh there was approximately two million dollars left over from that project that was going to be spent on that campus and so we would be looking at taking 849 thousand dollars of that leftover a miller miller big picture campus money and applying that towards this pathway center um really that's that is where we are at um budget wise um adam or casey do you have anything to add that i may have left out i i would just add that um the the savings that we're looking at there is
096primarily from the seismic upgrades that we were doing at miller big picture the original uh seismic upgrades were based on bringing that building up to current code um and you'll recall that we for our older buildings are are focused more on a safe exiting strategy where we need the building to stay upright enough to get people out but we're not putting enough money in it to to save the structure so the the focus is really on getting people out of the building so with that decision we were able to save about 1.8 million dollars in the seismic work that we uh had planned at uh or that we originally budgeted for at the miller big picture campus and i guess our thinking is that because this is on the miller big picture campus and the
097intent really is to serve those alternative students um that it made sense to use those savings to make sure that we could do the pathway center the way it needed to be done and i would just add to some of the increased cost was due not even to from the cities not even on our property we have some sidewalk improvements uh we'd upsize the domestic water line and also improve some street lighting so those are some additional requirements the city gave us mark you had a question in your graphic where all the lines go together into the pathway center uh hoa is included so i'm curious what happens with the peter bosco hoa current building so that that's a conversation that we're still having there is um if i can't see elaine's face on this
098particular uh on my my view right now but um there is a lot of competition for space when it comes to specialized programs and currently that building is being shared being shared in that manner so we also and we also envision that it could be that we have that separated out to some degree so maybe there's an elementary side of thing maybe there is a secondary side of thing that plays more into the alternate bed campus idea so um one of the one of the reasons i'm hemming and han a little bit is because we've seen a big uptick in the number of students that are going to be going to hoa um i believe we're right around a thousand students right now we're usually under 300 and so um we're waiting to see what
099the needs are actually going to be and the number of students that would like to access that programming so that's why i can't give you a hundred percent answer right now well i think some of that is covered some of that uptick is covertly we don't build buildings for the temporary covet situation so sure what what i guess i could call it the bond website in is there a cliff notes of what was expected to happen at the hoa peterbosco building right just look there is the there's a list there of the improvements that we have uh and it's primarily around um hbac work and not any big improvements to the interior of the building okay does it already does the peter bosco building already have climate control at vc uh not all of it
100so that we have done we have done the roofing part of the project and that was on the the uh old gym um we have some remaining uh roofing work to do and then the balance of the work at that building will be next summer okay thanks all right so really what we're looking for at this point is just uh the you know a head nod to proceed like i said we had put this on pause until we knew what our funding situation is and just i wanted to bring this back one more time and proceed to carry on did you capture that comment about the sign oh i'm sorry i did not see it we have a new sign form it just hasn't gone up yet perfect thank you so looking to our board
101members uh headline i think uh you've already we already approved it you just asked you did yeah okay yeah if it all looks good okay all right okay thank you we will plan on moving forward okay our next item on here is our curriculum adoption update with travis thank you thanks my goal for this one is that the board gets caught up on where we are with our adoption cycle and answer some questions i think that are out there about how we're addressing culturally responsive teaching and anti-racist material in school and how that relates to our cycle of curriculum adoption and maybe how we look at resources different into the future so go ahead and click forward as you all know the division 22 assurances that we submit each year acknowledge that we're out of
102cycle with the seven year cycle of adoptions that are proposed by the oregon department of education and supported and so this is what we tell them is that due to budget cuts in our prioritization of teachers and professional development over the past decade and per that requirement by ode to stay on a seven-year cycle we are out of compliance in the areas of language arts health physical education social sciences world languages and the arts go ahead and we ask for approval to postpone adoption in these areas even though we keep up with state and national standards so we've been approved ongoing for postponing adoption in health physical education social sciences world language and the arts and we are approved to continue using the materials we have and we update materials with teacher leaders to provide
103standards-based materials in these areas mostly digitally there's a note here too that since we've had this conversation over the last decade they've removed arts as no longer one that's supported in a seven year cycle go ahead and last year we were denied the request for postponement of our adoption in language arts however we were instructed to begin an independent adoption and we already had and we already did for k-6 and we'd like to continue with adoption in secondary schools so thank you to the board for supporting our k-6 adoption that's huge for us especially as we go into comprehensive distance learning we have the new mata vs and wonders materials so thank you for that in our corrective action section we wrote that we continue to teach to state and national standards at every grade
104level across content areas we continue to support the curation and online accessibility of resources for teachers we've nearly completed an independent adoption of language arts materials for both english language arts and spanish language arts which isn't required by ode but it is in a dual language district like ours a priority and we can we will complete this is before we did in spring of 2020 and we predict that the completion of the 712 adoption would be in spring of 2021 and we can talk about that we continue to comply with the requirements of the request to postpone those materials so there's a fancy chart that we keep thanks to our curriculum leaders for supporting this in the gray you see where ode facilitated an adoption cycle on that seven year and then where hsd is
105in that related to that timeline and sometimes we're on it and sometimes we're skewed from it so 2015 oregon adopted several math curricula that they recommended hoping that districts could implement that in 2016 and we had completed our k-12 with the high school math adoption in 2015. so we were a little bit ahead of schedule there in science we did k-8 in 2017 and high school completed in 2019 bringing us up through the high school level and then in health and pe social sciences world languages you can see that we requested postponement for adoption go ahead and click forward now with the language arts um and in english and spanish and our eld adoption we are gonna catch up if we're able to pull off an adoption this spring um right now with the failure
106of the sia dollars to provide the 1.5 million dollars that we had decided was our priority to do that we're left a little bit in the lurch we might have to postpone the secondary edition to the k-6 language arts adoption and then into the future you can see where math would be on cycle again science health and pe it just keeps going and so um sometimes we leapfrog into that next round of seven year adoption and catch on and sometimes we are in this kind of hold steady pattern i can say with the um open educational resources that we've seen in the last few years we have a lot more at our fingertips but i think it's still important for us to do the entire adoption cycle with identifying standards that we need to teach
107and assess identifying where our gaps are identifying the best tools to teach kids the best instructional practices and then that professional development that we get into that's a healthy cycle and that takes money to facilitate to get community and teachers together so our goals for hsd are to create materials that are standards align and digital resources increasingly we need inclusive accessible instructional materials both for our students experiencing disabilities and for the diverse learners that we serve we need culturally responsive relevant resources including the integration of odes forthcoming curricula for example the tribal history shared history which isn't just language arts or social studies it's across the curriculum and supported by the confederated tribes of oregon specifically for students in oregon there's also holocaust resources coming from ode that we'll have to integrate as we move
108forward with curriculum adoption cycles integration of diverse perspectives and histories including anti-racist curriculum materials and then technology integration and tech enhanced learning as it becomes available across content areas the funding situation for us right now includes what we put away each year in the general fund which is a four hundred thousand dollars and we bank that money traditionally getting up to one point two million dollars after three years to do a full k-12 adoption in a given content area we had allocated 1.5 of our sia application to curriculum and technology and we have postponed that based on the estimate that will receive only 30 percent of the sia allocation and our bond supported 2.6 million dollars of our k-6 language arts adoption which is our most expensive and i'm biased i'm a language arts guy
109i think the most important thing that we do is teaching kids to read and especially in two languages so um thank you for that for the board's allocation of that from bond dollars and then the challenges facing us for leadership which are also opportunities are that we need to be inclusive standards based and facilitate a democratic process which we've done traditionally we need a broad community engagement we had over a hundred community individuals involved in our language arts adoption we need to prioritize core content and culturally responsive materials especially given the landscape right now and the predicted gaps that could emerge given the disparity and experiences that students may have during the covid era and then we need to focus on our quality process training and implementation so we don't even if we had um
110100 million dollars we wouldn't go and adopt every curriculum area all at once because that would be bad practice we couldn't do these leadership responsibilities effectively if we were adopting every area of curriculum all at once in the next six months so that's one thing that we talk about as we move forward in prioritizing things like language arts and social stuff so these are discussions that are happening right now and i think this is why i was asked to make this presentation tonight is the funding situation that we're in i appreciated the earlier conversation about current service level and advocacy for stable and adequate funding k-12 in oregon also discussing priorities now our priorities for supporting culturally responsive teaching and learning and anti-racist work in in our district the committee that francesca alluded to the
111anti-racist committee is assessing where our strengths are the assets we have out there and also the gaps in our curricular areas and we'll be making recommendations on where we should prioritize in order to improve curriculum and hsd and then we need to continue to refine our roadmap and adapt as situations change uh two years ago i couldn't have seen student investment account coming and then a year ago i couldn't have seen covet 19 coming and so our plans continue to move as the circumstances change so happy to answer any questions and i hope that that's an overview that makes you feel like you're up to speed on where we are with the curriculum adoption cycles i think mark you had a question yeah i guess two questions now the uh physics first was that part
112of the high school adoption in 2019 yeah as part of the portland metro stem partnership we have access to partnerships with portland public and beaverton and forest grove and we've collaborated with them on the patterns approach to physics and biology and chemistry and so those were homegrown to an extent i mean it's curated resources but a lot of work from local teachers went into the development and sharing of that curriculum uh okay second second question is a two-part question uh we've traditionally it looks like been saving 400 000 until we get to 1.2 for how long have we been doing that and with inflation and the cost of materials do we need to consider says do we need to put 500 and it'd be 1.5 million from here like at what point for how long
113we've been doing that and we hit have we hit the point where inflation is taking our toll on our ability to do that um i did some research trying to figure out what a reasonable district in modern america would spend per student on a curriculum adoption and you know what happens is it depends on the area whether it's math or social studies or music or language arts and there is research that suggests that the quality of curriculum is super important and a wise return on investment uh you'd be wise to invest and get a return on quality um curriculum quality curriculum doesn't cost a ton more than bad curriculum that's another thing i learned but the answer to your second question is do we need more money and how long have we put in putting
114away 400 grand it's been as long as i've been around and i think that it uh part of the reason that we arrived at the conclusion of 1.5 in our sia application is that we need more money and we need to continue to invest more in high quality curriculum especially as technology and licenses that we pay to publishers grow in cost about three years ago i was enthusiastic that kids would turn in their backpack full of textbooks and get a chromebook and the cost would go way down due to open educational resources and the publishers eventually deciding that they'd give away their materials for free it never happened and they're still making a lot of money off of us so for the foreseeable future we do need to continue to invest and i'd say for
115400 000 is inadequate i was excited that we got to that 1.5 in our sia application i'm hopeful that that comes through so so 1.2 is just not enough and 1.5 might be at 500 000 a year 1.5 was annual and so if we saw 1.5 come in annually we could get back on track and that would we we did not we had not at the time said that we would stop putting away 400 grand from the general fund we would add 1.5 from the student investment account and make huge gains thanks thank you you got a comment from martin thank you madam chair and thank you travis um i this is excellent i just wanted to share with my colleagues um my personal odyssey on this probably the vote i am the least happy
116with as i look back on my three years of voting was the first vote i've ever took was to just routinely acknowledge to ode that we were not compliant with division on curriculum updates and i thought to myself at the time ah i ran for the school board and invested all this effort and my first vote is to uh is to vote to defer you know curriculum updates and it just it just stuck with me i'm just i'm not it's not an indictment of anybody or anything it's just i'm sharing with you my my over time i've reassessed that vote and uh it was most unsatisfying to me to have to take that vote it was the right vote i voted affirmatively i that was the right vote at the time but as i look
117at that subject and now particularly through the lens of um being an anti-racist institution and through the lenses of diversity equity and inclusion i've circled back around to the really core importance of curriculum and especially an updated curriculum because a lot has changed in our culture and we reflects that i watched a uh really good kgw report uh last month on the salem kaiser school district and this is a quote from mike's colleague the superintendent down there and she said with our charge to become a truly anti-racist educators and she went on to really focus on two areas curriculum and teachers of color and i thought man this is we're we're we're all thinking the same thing we gotta our staff needs to reflect the community that we serve and our curriculum needs to be
118updated so fast forward it to this discussion here discuss funding it was an epiphany to me that we could use bond funding and and we did this board did and this district did and i'm thinking you know we're getting towards the end of the bond and we're looking at all the successes and the commitments to the community that we've fulfilled and when we get to the end of that list i would suggest to this board uh and and to the leaders assembled here that we take a look at an additional investment in curriculum with any remaining bond funds as perhaps worthy of consideration thank you erica mark any other comments or questions i'm not seeing any yes uh just a comment from jackie on there that she also felt the same way i think all
119of us it was one of our as at first a lot of first-timers here being on the board and understanding that and i remember one comment that you made travis back then and even was you know even we don't have some of those materials there's a lot of work that our teachers do and there's a lot of materials that get curated that you know may not be through the traditional way but that we try to stay relevant and make sure up to date so it's still not an easy vote and not something that we take likely thank you for that presentation and information um if i just ask a clarifying question there as we as we begin to wrap up the bond we will have and and we're not there yet we've got a we've
120got a couple schools left to build but there will be an opportunity for us to revisit and uh have a conversation on how that bond premium is spent um we do if you remember in that in that in our planning process when before we ever got started we did generate a list of things that would be nice also to accomplish i it doesn't mean that it was a guarantee that that's how the money was going to get spent and just know that we will have an opportunity to revisit and the board will obviously need to weigh in pretty heavily on how that money is spent and what it's prioritized for so there will be a conversation for more there'll be an opportunity for more conversation on this thanks mike all right moving on to our
121next item is facilities naming process all right i will i will take that one and then i'll have casey chime in a little bit as well but uh we're we're at the point where as you know we are looking to name uh es28 elementary school number 28 which is the going to be the new school um over in north plains and um you'll remember that we had a process that was lined out by which we were we would pull community members and staff members and put together a naming task force and they would bring um some of the finalists the group of finalist names to the board for consideration and that's where we are this evening so first of all i'd like to thank that naming task force and thank casey for leading that effort
122i know he had to get an engaged group of folks that went through the process of doing some community outreach and garnering suggestions from the community and we receive four finalists that we're bringing to the board this evening the next steps will include on september 22nd to stay on our timeline we would ask that the board put one name one finalist one loan finalist on for 30 day review and then the following meeting we would be looking at adopting the name for that new elementary school so that's where we are this evening the names that are being brought forward to you are um hot faulty ridge ridgeview sunset ridge and sunset view those are the four names that have been brought forward from the from the naming committee for the board for consideration and uh
123casey do you want to just uh spend a couple of minutes talking about the background to some of those names because the discussion that took place yeah thanks mike and um just for the boards reference to um in the board packet there's quite a bit of uh data that we gathered from the community with the survey and everything else but just wanted to give a little bit of highlights on where some of these names came from um of course um hotfolity ridge honors the atholite people as they refer to themselves as being the northernmost band of the california native americans that lived along the tualatin river in present-day washington county the north plains helvetia area was significant hunting gathering and trading area for them i also just wanted to point out with this specific name
124that we had worked with the grand ronde tribe and we have received um information that that name would be agreeable and there's no concerns from the tribe perspective on that i know that was a concern of the of the board and some of the community make sure we went through down that process but they are very supportive of that and uh what also should that name end up being the finalists they may be open to coming for opening ceremony that includes members of the grand robbed tribe to participate in ridgeview is that name uh that represents the view of the ridge to the north as you exit the elementary school sunset ridge is tied into the development of the sunset ridge housing development uh that then that the school sits in and then sunset view
125uh represents uh a view to the west uh as north plains called itself the city to the sunset so those are the four names um that the task force forwarded to mike and then it will be forwarded on to you tonight one of the questions that we want to just make sure is you have all the information you need and all the data you need for these four finalists thank you casey and mike so if there's any follow-up questions from our board members um and again as a as um mark commented just a great job on the content and information in the packet for us to process the information and make our recommendations or reviews but what do you really have to thank uh jane seguenza for all this background information she was really instrumental
126in helping us prepare all this stuff of course jane she's amazing yeah so uh jackie i can answer that so there's no needed board action uh tonight uh for these names one of the um things that i would just want to make sure and and mike wants to make sure are there any additional uh pieces of information that the board may need to consider because at the september 22nd meeting is when we'll be looking for a motion um and again to get down that lone finalist for 30 day review so um we have followed the the outline process for the naming task force to es28 doesn't necessarily mean that the board may want some additional information that we could research or have now is the time to kind of put that in to motion if
127there is anything needed by the 22nd for that public meeting mark you had a question yeah so for it i understand you're looking for us to request more information but if we don't do a discussion regarding the four choices tonight in public would we be doing that on the night we have to decide yes that's correct the the public portion of it will be on the 22nd right but for the discussion we shouldn't be like having conversations regarding this in secret behind closed doors we should be doing this out in the open and if we don't do it now then you're saying that the only chance that we have to work on the naming in a public session is the day we're supposed to decide is that no that's to put it on 30-day review
128so with the discus the main discussion will happen on the 22nd to discuss these names at the end of that discussion the plan is to have the board make a motion to put that on 30-day review for further review of the the naming process put one name forward thirty one name four yeah yeah yeah so we have to decide the one we would collectively like but for not discussing today which seems like maybe we should i would be an advocate for let's discuss today if we don't then we are discussing and deciding on the same day and we should you know based on oregon public meeting law and not have conversations with each other regarding this topic until that day correct this this meeting tonight does not allow for public testimony after the discussion which
129the 22nd will have so my question is usually when we put something on a review for 30 days sorry we start with emotion and then we discuss it yeah so that would be the case okay so how can we do it okay but how can we do emotion to say i want sunset ridge or something and then discuss it if we haven't had any conversations i'm i'm i'm with mark i think maybe discussing it a little bit tonight would be helpful but how so we do do we put a motion forward for each one of them and discuss all four so one of our one of our goals for this evening was um first of all to deliver the four names to you this evening and the other thing was to talk through a process
130by which you could come to one name on the 22nd if if it's if people are feeling that they want to have russian now that's perfectly fine our goal tonight was to share the names with you and then put together a process or talk about a process that rose and casey and i can then discuss so that we have it available for you on the 26th yeah so if there's some you know roundtable martin said i'm up for roundtable so if there's any comments or suggestions if you want to do that now we can utilize the space we are actually within time in our agenda so feel free to do that i i find it interesting that uh and i think it was smart to include it the strongly dislike and dislike factor that's uh
131something i you know as as i was considering all the time spent as we were thinking about building a building and doing all the kind of stuff and thinking about the naming process it hadn't really even entered my thought process oh which ones do people really not like um so i just want to say i appreciate you including that and drawing attention to it as part of the thing so one of the balances we're trying to strike is not just what's the best name but also sort of what name would people hate the least i guess it's a weird way to put it but it's you know the i find it the page 62 in our packet i find that slide very informative i do have concerns about naming any school after a person or
132a group of people and i know you went to grand ronde tribe and i think that's amazing but i also know um that there are schools that tribes years and years and years ago that the tribes supported the mascot and the use of indians i went to roosevelt high school so i i can tell you they went to the local tribe the local tribe thought that was great they were proud of it they wanted to keep it and then times changed and things change so i just want to make sure that what we're doing is not only culturally sensitive but also will stay relevant for the life of the school so that's one of my concerns about um naming a school after a person or group i i would disagree with that i think that
133if we're going to be representative of all groups of people and you know i think naming schools is a way that we honor um people and groups and so i think in order to inspire especially like our students of color and stuff they need to be they need to see like their role models and their groups also represented in in you know our naming of buildings and um stuff like that so i would i would disagree i think i think that if we limit ourselves to that we could be um i guess missing an opportunity to to be more inclusive comment with martin you are a muted martin okay boy i was a struggle mode sorry about that i got i was telling jordan early on me and technology so i was reading the uh
134atfa lotte pronunciation and i couldn't get back to my tab to click on the the board meeting sorry about that um i really like the idea of well first of all we have a district full of of white men's names uh plastered all over our buildings inappropriately so i i don't disparage any of that but i i think that um my personal sensibilities is that to not be racist is to be you know kind of in the vein that you name it after things that are like you know galaxy or i don't want to use any of our current names because i don't want to sound like i don't support them i love all of our current names but you know to be to not be racist is to sort of avoid the the risks
135of um you know a name but to be anti-racist i think is to be a bit bolder um and that's kind of where i'm i see this as an opportunity to be anti-racist and to specifically uh name our first peoples um i think is very much in that vein for me i completely agree with uh jackie's we absolutely cap positively have to guarantee this is um consistent with the confederated tribes of the grand ronde and i actually have an idea how we could do that we could invite them out to a naming ceremony and uh and that way their their support for this name is manifest it's it's it's obvious to the community that the grand run we don't have a letter on file somewhere it's like they're part of the uh the opening ceremony
136for this new school so i think there's ways we could we could engage with the grand ronde that's a lot more than just seeking their their approval but actually their involvement as we as we uh maybe even design the building and incorporate some some native american art and then as we open the building and maybe even there's some unique curriculum things that we do because of uh of our engagement of the first peoples in that region so i'm totally in love with the uh affiliate uh ridge idea and uh and and then and then the engagement with the confederated tribes of the grand ronde that that invites on an ongoing basis thanks martin i think that's a really great point i think historically sometimes um just the checking of the box like oh yeah we
137checked in with a certain group of people and not really having that intentionality of building it as part of just the fabric of our institution and as normalizing that that's just how we do uh business is to make sure that we are intentionally involving um the communities and and honoring the first peoples and so i i totally agree with your point of view there and i think it it's back to one of the board goals um that we're talking about doing that having that social justice lens and how do we how does that how do we measure that speaking about how do we measure if we've done things or if we're doing things that are actionable here's like a really good example of things that we can look back and evaluate for ourselves as well
138um oh just real quick erica and martin um just on that with engaging the tribe should this name go forward um we are in talks with them to be part of the mascot process naming process to make sure that fits within uh the values of the tribe and then also um the the ceremony that martin we have talked to them about that and they would like to participate in that should we get to that point thanks casey mark you had a question yeah a couple of questions of course uh so the the data on page 26 the strongly liked dislike the methodology behind that maybe it would be a jane question not yours were people only allowed to choose one in that category or could they have said i strongly like sunset sunset ridge and
139sunset view or would they have had to differentiate they fill out that survey for every name we get all nine so they were able to select on each specific name so each person gave nine opinions on how they felt for each name okay and they were each independent so it wasn't yes you could take so i mean sunset ridge and sunset view are similar right so correct but you can't really uh take the blue category and combine them together to say that's right so the the methodology wouldn't say that those are nobody exclusively voted for either one of those correct okay um and sort of to i can't find the actual line in the document now but i remember it from earlier and maybe you could add some context to this from being in the
140room with these discussions the the i think the dislike and the not very much like on just sunset by itself is was related to the fact that there's a sunset high school in another district very nearby right um yeah so yeah we got a variety of comments on on that confusion right so that i i'm not hallucinating i did remember hearing right so you did um so can you add a little context from in the room of how somebody could be so opposed to the idea of just sunset but incorporating that word into with another word so maybe a little context that's how somebody would go yeah i don't love sunset because there's already sunset high school but sunset ridge that sounds great yeah so i think i think it is part of that so
141in the discussions we had you know sunset alone i think people are drawn to the proximity of sunset high school in beaverton then the next name like you know sunset ridge with the ties directly there's already a name associated with the city of north plains and sunset ridge to the neighborhood and then then the standalone third name is just a direct tie to the city of north plains with the view sunset view of the the town the motto so that's why they were differentiated um i think from the community to begin with well felt enough people in the room felt like adding that extra word sort of differentiated enough from the existing high school correct okay so just i guess comment then you know i i would probably the the sunset ridge one it's got
142quite a bit of uh strongly dislike and dislike and to the comment farther down of you know avoid name of a person or early colonizer settlers it's not entirely accurate to say but it's almost like that's what sunset bridge is not early but like today colonizing that little area of north plains so yeah the idea of naming it after the development makes me a little bit nervous just i i will tell you um that yeah we put the name sunset ridge on there mainly because of um you know there was support in the community it was not as well supported by the task force really due to the fact that we didn't want the feeling was they didn't want to name it after a neighborhood and then the on the other side of that is
143they kind of they felt like this was an opportunity to really do something unique and special with honoring uh the native tribe yeah i mean ridgeview and atlanti ridge both have ridge in them and they both have the least amount of strongly disliked okay thanks i would also just like to say a little bit about that sunset thing i just feel like it's kind of been done too many times there's a lot of sunset highway and high school and i want to be a little bit more original i would say is i'm advocating for something different and not as kind of done before is there any additional comments discussions or questions for casey to follow up on that you may have i know that there was actually a question here from martin about uh when
144do we pivot to a discussion on policy for es29 so i'm just voicing that so that mike can take note of that as we as we've had and i yeah let's let's talk about that in just a second here but as we talk about the four names are we as we just look at process for the 22nd are you wanting to consider all four names at that time are you wanting to narrow it down some this evening or what what would what would help you prepare for the 22nd is it is it something as simple as a we wait till the 22nd and we vote and we we get and find out what the top two are and then we have a discussion about those top two um is it just throw it out there
145and and you know all four and take a straw vote i'm just wanting to help you be successful on the 22nd um jackie mentioned on the comments you would like to have uh our board members that are not here be present basically before we finalized names and then mark had a question mark i think he might have frozen one idea one idea i think i think we've done this with other things is in the work session on the 22nd you could have the discussion a little deeper about narrowing it for the public session if that's something that we wanted to wait for the discussion for lisa uh and and xi'an to be a part of yeah um mark you kind of froze but i think you had a question uh yeah i did uh so
146um yeah i did freeze i lost my connection briefly um would it be possible to have not just the naming ceremony thing but have somebody from the um tribes of the grandma at the board meeting to do a public comment on the 22nd so we do we're going to do public comment would be possible to have someone say yeah we're okay with this so not for the 22nd what what what they have provided us is with an email of support they indicated that if they wanted something if the district needed something formalized um through the tribe for them to hold one of their meetings to formally do something it would be a month or two out so that the email of support is from an authoritative voice yes he he speaks for the tribe but
147um if we wanted something formal from the the entire tribe itself they would have to have some meetings to go through that but he does he did indicate that he speaks for uh the tribe and would that process start when if there was a motion let's say that's the name that we wanted we still have our 30-day review period that we have to wait on with that process already of engaging them for a more formal begin we could ask them we could ask them now that say that the board is requesting something a formal process from the tribe and we we could find out a timeline for them he just indicated it would be 30 to 60 days to do that i would love to get more information on that at the very least at
148the 22nd i wouldn't mind hearing you read that email into the record okay yeah that's it yeah you see we have a few emails from from uh the representative there in regards to the process mike i think that um utilizing like casey said utilizing part of our work session um on the 22nd to work through what our kind of top two might be when we have our full board present um so they're able to participate in that naming process and then um i think we'll be able to get a sense of during our work session what's kind of the the name and of course anybody can make a motion even if they want to make a motion for a different name but i think that that's where we kind of come to a consensus as
149a board of where we want to move forward does that seem like a good process for our board members i'm seeing enough okay sounds great thank you so martin had asked the question about board policy and just as a reminder i'm forgetting i should have it in front of me i'm forgetting the dates when the last when this policy was updated um it does reflect a lot of conversation that's gone on over the last 10 years or so and um if the board is interested in taking a look at this you know the policy that spells out the manner in which facilities are named we'd be happy to do that and we we currently don't have it on an agenda but if that's something that people would like to do and we are going to
150be naming another school at least one more school in the near future following this one i think yeah i think it was spring of 19 if i remember right but yeah we can always look at policy that's correct let's see march of 19. yeah i think that would be really helpful especially with has the just the conversations on this topic nationally and every space we talk about this and it would be great for us to revisit that um i also was thinking about something that fran and cyto talked about just utilizing that lens of who are we creating barriers for where who are we missing and um and we should be doing that with all of our policies but that would be a good practice for us as a board to utilize our equity lens
151and there's a comment on here from martin mark okay everybody seems like they're good with it to review all right we'll get it scheduled thank you all right our next item is our fall 2020 update hey just uh just one more thing um casey did look into the correct pronunciation of this and just so that we're all on the same page as we move into the 22nd and knowing how important it is to pronounce these correctly um casey would you like to demonstrate and and say what and tell them what you learned okay and i will also um i'm gonna share uh i'll probably share it in the update we have um from the tribe uh an oral pronunciation of this specifically from them a recorded version so if you look at if you break
152down the name it's a lotte hope you can hear that offloading i saw that in our packet jane of course put a hyperlink all right thank you um and we will we'll we'll practice at the beginning of uh our 20th meeting on the 22nd just to make sure that we're being incredibly respectful as we move forward in this process all right um travis fall 2020. thank you just a couple of quick updates to keep you posted on some developments uh the first one is about access to wi-fi hubs for students who live in far out rural areas jordan do you have a slide deck to support this conversation for the fall 2020 updates and this one came from north plains groener and farmington they have families that live within the halo of cell towers but
153the cell signal doesn't get to where they are based on ridges and trees and things like that so our wi-fi hotspot deployment hasn't reached them the wi-fi hotspot doesn't do anything because it can't receive the cell signal so go ahead and advance please keep going so we've gotten together with the principles and a support team thanks to everybody who's been involved in this to figure out how to address this need for what we think might be about 40 families keep going and so we're proposing to use groener farmington and north plains as rural wi-fi hubs staff these places with either classified staff from the school repurposed classified staff or and lpns to make sure we can do health checks we'd be open five days a week we'd have intact cohorts of 10 or fewer people
154perhaps including parents supporting uh smaller students and uh two hours a pop would uh meet the uh the guidelines for limited in-person services and this would be based on invitation only these would not be open for the community these would be families that we've identified during this outreach week who could come in and use these spots at a scheduled time that works for them so the principals right now are gathering that data go ahead travis lpn's for real yeah licensed practical nurse is that right you dear people in the medical field that's right thank you um blueprints uh so we we're going ahead and putting floor plans and um identifying the restrooms that could be used and safety protocols for these schools even though this is going to be very limited service and we're doing
155outreach to families and working on staffing this week on friday we'll get together with the principals to look at the data and decide how many families this is and who would be accessing these survey happy to answer any questions on that one before we go to child care update um i just i had a question just because this kind of reminded me of another thing that i had received an email before from home plate and how they also have kind of that struggle with accessing a spot for students that are experiencing homelessness so even if it's not like the wi-fi reception but it's just a a place to actually be at to be able to connect or or have a plug you know and things like that that we're not um thinking about right now
156um i know that right now it's summertime and so if people are experiencing homelessness they are places that they can go in but as we moved into colder months and we think about shelters or things like that um if i don't know through them the kidney bento program or anything else we're looking at creating the same kind of like a hub or something yeah great question to my knowledge we haven't created a hub but i was at the central office the other day and i actually overheard a conversation with the parent and one of our liaisons for our mckinney-vento program asking questions about connectivity and we're trying to serve students individually and families who are in that situation thank you travis yeah i can't tell you how important this week of engagement has been so
157thank you for um adapting the calendar so that we can make these calls i've been a part of them and it's powerful so thanks for that question erica okay i don't see any more in the chat so i'll go ahead with the child care update um go ahead and advance the slide please so the the washington county board of commissioners approved 5.5 million dollars of care act cares act contingency if you go to the audio link don't do it now please but if anybody's curious about exactly what the intentions of the commission have been in the conversation and wants to follow that if you go to the audio at two hours and 16 minutes and 50 seconds you can hear it for yourself thank you to the commissioners for hearing us regionally describe the challenges
158that we're facing with school-age kids aged 5 to 12 who are not in school five days a week and we've never experienced this during a school year when teachers and classified staff are trying to run school um not to mention other essential workers and you've seen the resolution from last time thank you for passing that and we continue this conversation with a new phase now with money going from the county to school districts in the county to support a couple of different things one is to expand the capacity of slots they're hoping that county wide we can increase school age slots 1200 or 1800 additional slots we are also going to be allowed to subsidize child care costs for families prioritizing essential workers and folks who have been economically impacted by kovid and then the
159community at large and supporting equitable access and subsidy so using a lens of equity to make sure that families who need this support the most get subsidized for the care expense that they're being hit with now keep going please so right now there's a team that's assembled from public health and early learning what working on what the parameters of this allocation would be it's going to be an intergovernmental agreement between the county and school districts to administer the dollars and we are getting allocated according to our population of students in our district we think so there would be proportionality between forest grove beaverton tiger tualatin hsd still unknown and we hope to find out tomorrow what the parameters are on this money keep going so as we've talked with the early learning folks and regional
160leaders we're trying to identify how this would take shape right now we have a position posted for a supervisor positioned to help with partnership expansion toward more care and subsidized care in washington county we want to expand our existing partnerships we want to support the licensure of new facilities like we've done with the city and then erdc is the employment related daycare benefit that many families are able to access up to 200 percent of the federal poverty level and there's a conversation out of the commission that suggested that we raise use these dollars to raise the subsidy up to 300 of the poverty level scooping up many more families who would then qualify for a subsidy of their care not necessarily free daycare but a benefit to help them make ends meet during this time
161and then we also have the responsibility of when we devise what the plan is for getting this money out to the community how we would communicate that so that families would find out that they're eligible not only our own families with the district and the city and the county but families impacted economically by covid and then the community at large so we'll have a leader uh hopefully next week who can help uh folks like kelly purdy and brook nova and christy wilson from the city and myself form a team around how to deploy these dollars to increase slots and subsidized care this is all i know and i'm happy to answer any questions but um really we won't know many more answers about the structure of this until later this week thank you travis um
162for that information piece i know that that's something that we talked about in our last war meeting how we passed our resolution knowing though that it's something that a lot of families still couldn't afford and i'm hoping that this is helpful in that endeavor um our next item that we have is our sro update with mike all right thank you uh as you know we've been engaged in this conversation for several months now and i wanted to provide you just an update on where we currently are um i also want to note that the process that i'm going to lay out for you here um i just want to be very transparent that the whole notion behind this process that i'm laying out is that we would have we would continue to have school resource
163officers in the buildings but we would use all of the feedback that we've received to to address the concerns um and have that have that spelled out address those concerns in our next memorandum of understanding with the city and the county and make sure that we have processes in place that are that are addressing those concerns with that being said i also fully understand that that may not be the will of the board so while i am going to what i'm going to spell out is a process by which we would um edit and revise the mou i also understand that we may get to the end of this and the board makes a different decision so i just wanted to put that out there so that we are all on the same page as
164i go through what this process is in a number of conversations to better understand the concerns around school resource officers and that's included some parent groups some staff groups we've met with our administrative team and while they are while they are wanting to keep the school resource officers in the buildings uh they also would be the first to tell you that that we need to make some adjustments and there needs to be some reinvention that takes place um and they that what they would cite as the reasons for wanting to keep the those folks in the building is just the familiarity that they have with the students and the families and that um when it comes time for uh need for law enforcement the person that you get from patrol would not have those same
165relationships or background that they have with our students so that's a big component for them we also in in addition those conversations you'll remember that we put out surveys we received over 2000 responses on those surveys and we shared that data with you as well as the administrative team and with our with the with law enforcement who provides the school resource officers i'm following that um i put together a group of in many of which you met when they came and talked to the board a couple months back but put together a team of administrators that was tasked with putting together an mou that took into account the concerns that we've heard both in our in our feedback as als as well as in our the data that was the surveys that were returned to
166us so their goal is to put together an mou to draft an mou that they that we would then take forward and share with selected um groups whether that be commun family groups or staff groups as well as a group of students that i'm going to meet with next week and the group of students that i'm going to meet with next week they not only include our student reps that you see here on the screen but also representatives from each of our high schools that have been recommended from the administrative team that from some that would include kids that would have some some feelings and some insight on this um following following some of that writing and vetting that takes place we would then bring the mou back here for consideration so at that at
167that point we would be at a spot where the board would be looking to or we'd be asking the board to help us make a decision on um are we going to include with school resource officers in the buildings or not so really that's that's where we are at this point um the process that i just laid out the end goal of that is to come out to come back with an mou that the board would consider and that's that's really where we're at any questions i can answer for anybody uh martin and jackie thank you madam chair and thank you mike i i understand inherently that the process you've undertaken mike is to be sort of um taking a fresh look but ultimately to to have something that is essentially what the city of
168hillsboro is going to offer us it's within that framework of more or less what they the current office offer and i'm wondering if if there isn't an opportunity for for us as a board politically uh not necessarily staff to staff but board to council and ask them you know what are they thinking about re-envisioning policing in the community uh and how would that in fact how would that impact what an hsd participation and hpd participation in hsd might look differently from their perspective recognizing you know the need for um like cahoots comes to mind the program down at eugene that's gotten a lot of visibility where it i don't even think they're armed uh and they're really more about diffusing crises and and uh you know a non-traditional response so i'm wondering you know if
169in your process is there a is there a time for us as a as a board to talk with the city council about what they're thinking and really more about what we might need from them if we were to sort of free ourselves from an armed uniformed law enforcement officer thanks martin uh jackie and then we'll have devlin my concern is that from this that we only got about 2 000 survey responses which to me in a district our size seems really really low um i'm not saying we didn't advertise it in the right places or what we should or shouldn't have done i just think that's really low and i'm wondering if there's something we can do or to increase community input because i think this is extremely important to hear what our community
170and our and our you know the kids in school and our staff members um want and what they see um and so i don't know what that looks like but i just i would encourage us maybe to look at some alternatives to increase um feedback from more people jackie one of our goals when we went out to do the survey and i'll let dale talk about this but one of our goals when we went out to do the surveying was to make sure that we were getting a feedback that was representative of our student body and so a lot of that was targeted and dale do you want to talk through that for a second just to clarify sure i think the overall challenge was just that we were in summer and so the amount
171of um families checking emails and students checking emails was pretty low like normally if we send out um a blast through just hot news or emails and ask families to participate it's disproportionately our white families that participate and so we really tried to reach out every principal reached out to families of color to balance that we look at the number of survey respondents i think i'm in agreement with you it is our students that we didn't get as many students participating they were trying to do summer um so i think i i think definitely those voices and i think that's why mike asked for that representative group um of students next week but um part of our original uh thought was if we were to proceed and come up with an mou that we would
172in the spring you know late spring april may go back out into our community i think one of the things that was very clear in all groups and perhaps you remember it but whether you're looking at staff or parents or community members or students there was like what exactly are they supposed to do um and so i think clarifying for all stakeholders what what are they doing and being really clear because it's hard to assess whether or not they're meeting a goal if we haven't really been clear about what that goal is right okay thank you devlin and then mark all right so dale already kind of touched on this but just something i wanted to point out is that students weren't very heavily represented in the survey that was sent out i think that
173they were i have this pulled up right now but we had around 2000 responses to the survey in total and of that maybe a little under 200 were students i feel like that we could possibly do a better job of maybe getting the students involved and asking them what their opinion is especially since we have advisory classes now we have an opportunity to send out some sort of survey just pick any advisory class have them blood survey we have an opportunity to get more student involvement i feel like and that's something that we should consider as a board well you guys should you know what i mean thank you devin uh mark this may be uh just reinforcing martin's point a little bit but i had sort of expected that one of the next steps
174if not the next step for us in this process was going to be to have a discussion with our law enforcement partners um and it's just sort of surprised me that that's not our very next step or the one right after that i think almost every law enforcement agency in the country is uh being tasked with um for us to sort of move forward arbitrarily in our own direction without engaging them seems a little bit out of step with the reality i i can't imagine the hillsborough police department won't be trying to make some changes as to how they do policing i think it's a pretty valid conversation for us to have to say how does that change you and vision impact us and your engagement with the district and if if i didn't mention
175that we have had we've already had two meetings with law enforcement and the we would also ask them to have we haven't heard from them right right the original plan was to give them an mou to react to for the conversation so if yeah i didn't know that was the original yeah sorry if you want to do something different we can do that yeah i think that one of the things that i'm i still feel like the police department is just one department within the whole organization and to martin's point having a conversation at that elected level of looking at their council and talking with our board with what we what are especially as we talk about a lot about our work in this anti-racist space and what we envision our district being and and
176kind of um modeling and um trying to achieve is is for us to also have a conversation with our partners at that organizational level like our commissioners or our council members to say here's what our needs are in our district we understand this is one resource avenue that um as a partners you have given to us and is in this space in law enforcement but re-envisioning that to think about what are the other ways that maybe we haven't thought about how we can be better partners to each other and meeting the needs of our students whether it's things that we have a lot of you know data and research that shows how after school activities improves academics or sports and maybe asking for you know more expansion of the blast program to some of our
177schools or a scholarship to a lot of those programs that you know the recreate parks and rec department does or has so just reimagining is thinking outside of just law enforcement but thinking that's if you think about it in dollars that's dollars that they're putting into our districts and and meeting a need in our district but how else are we not maybe maybe it's also on us that we're not communicating what we're actually needing in our district and making sure that at that leadership level they take that information and we say here are our needs is this still the way that you want to address those needs or can we think about a different way and or is it a mixture or but it's really having that conversation i think in that space from one
178you know agency to another and i think that's our responsibility as our board to do that all right mark you have a comment yeah and i guess i uh i guess if mike feels like the next best step towards that is to define what we would like to see from our partnership in an mou i if that if that's what mike feels like is the next best step based on his conversations he had i can support that i hadn't thought that that was the direction we were working towards so i was taking a little off guard but if mike if you feel like the next best thing that we can do is sort of clarify what we expect from them and that's the catalyst for the conversation that we have as a governing body with
179the city council and the chief of police and whomever i could i can support that well i think i think we could do both mark you know we could we could continue down you know we can continue with this process to identify concerns and see if we can get those represented in an mou a way to a way to address those concerns i think we can continue down that road in case we end up needing that um while at the same time requesting a midi uh meeting with the city of hillsborough to get the board and the counselors together i don't i think we can continue with both of those and just a question because i know we shared our data that we have with law enforcement but also our partner agencies like at that
180governing level like we elected or commissioners have we shared our data also with them we have not i think that'll be great to be able to do that and preemptive so that when we meet with them we're also bringing that voice in those concerns but also sharing our our needs in the district and what we have like i mean even today talking about how we're not adopting curriculum because we don't have money and figuring out ways of how we do that and um i just think that there's there's other opportunities that we might be able to capitalize if we're able to work in a true partnership with them understanding our needs not just taking you know whatever it is that they've given to us in the past but really not understanding um what it is
181that we're we're dealing with um in regards to funding and the programs that we need for our kiddos there's a comment from martin thank you madam chair um it's what occurs to me is that we really this is a vexing issue that doesn't seem to nothing's really jailed in my mind except more questions but maybe we should just recognize that and and enter into a discussion about hey we want to try new things and just try them maybe maybe h you know the city of hillsboro wants to try a cahoots program or something completely different and we say hey let's let's put some framework around that but we we might consider trying it in in the in the context of of sros i don't know that anybody really knows an answer to what um 21st
182century law enforcement looks like in america or in in hillsboro or washington county with complete certainty and maybe that's what we need to do is just allow ourselves that we're going to try some things and and see if something is in a better fit than what we got right now jackie sorry i didn't know what's next um so that brings a question martin to my mind of still and i think maybe this is something that we're already working on i mean i'm sure it is what do our school resource officers do and in relation to that the administrators who want to keep the sros in the buildings why i mean i i know you you you gave a couple reasons why but what exactly are our school resource officers doing in school and for the
183administrators that increase or make them so valuable to our administrators if that makes sense i mean yeah i would just like to understand more what it is that they're doing i mean you know the things i'm hearing are are not tangible it's like building relationships or um with the students um and i'd like to know more tangible what can i you know does that does that make sense yeah like um a couple meetings ago we we shared some data on how they spend their time and maybe maybe be helpful to review that as well we can we can talk about that in a maybe a more specific way yeah i think i've asked before too but if we there's a national association that alex had mentioned and i think just asking them for any like
184research that they've done into does it you know the schools that have them does it you know lower discipline does it lower crime in community like what is the tangible like um data that we can get around this to say to support like yes we're re we're keeping it and we're reimagining what we're doing with it or no this is something that we need to go back and you know especially as we talk as elected officials to other elected officials well here's what we found out what did let's compare notes what is your organization is doing we're looking at it from that student centered perspective of what it does and like building relationships and i think casey pointed out we have nine but we have like over 20 000 students so really how how how
185are we measuring that and um i think the other component to this is um thinking about um how do how can we engage in that conversation a little bit more like you were saying jackie more prepared with like um tangible information especially as we move on to discuss this further uh mark you had a comment i i i'm struggling with a way to find a a way to phrase it so it doesn't seem adversarial but i still think i would love to hear someone who is advocating for the continuation of sros explain what makes the school unique and that having a person with a gun around is a good idea so i think it was brought up last time we discussed this when you're in fred meyer or at the gas station or in church
186most people don't tend to go you know would make this better a person with a gun um so an answer to that it was it was just in my mind that question was a very clarifying moment for me uh what makes the school unique and i'm sure somebody has a good answer this i just haven't heard it yet that what we think is oh this would be better if they were just somebody with a gun around can i respond just a little bit to a couple things um so i first want to respond to erica just about the research because we have been doing lots of research trying to find research out there that correlates or has some sort of cause of whatever around around having sros and the impact of students academically or what
187have you mostly what we find out there are just is research on programs like great or dare or something like that right and what you'll probably not be surprised to find is it's it's sort of person dependent right and we even heard that through our surveys like we have a great relationship that you know has an impact we heard anecdotal stories as we talk to kids and families everything from kids seeking out the sro to talk to them for advice and support and mentorship and connection to things um all the way to kids saying that it wasn't positive um they felt um watched or profiled or they didn't feel comfortable so i think for me that's why it kind of comes back to being really really clear about what is it that they're doing and
188what is it that we don't want them to do i think in terms of mark's question um i i hope our police force whether it's in our community or in our schools are seen as people that are a whole lot more useful than just a person with a gun you know they're a person with a lot of skills and a lot of training in de-escalation connecting with resources understanding um the law understanding what is and isn't um appropriate or legal you know for the school setting i mean there are situations where you do need um legal advice or law enforcement whether it's because you have parents and there's a custody issue as you saw in the data you'll probably recall a lot of what our sros assist with is dhs calls and supporting students who
189are in situations where they're not safe or there's been a report of child abuse our high schools lean on them for advice regarding drug paraphernalia that they find or some sort of situation that kids bring to them you know is this disciplinary is this legal that doesn't necessarily mean that they're involved but they certainly are people who provide support and insight and information to our our schools i can tell you from personal experience the difference between and you heard this from administrators throughout our district that the difference between calling a street cop who doesn't really understand children the developmental process of kids how to work with families around some of those issues compared to somebody who's had that training is sort of night and day um you know it definitely is a skill that um
190you know nsro and sro will come in and say buddy what happened what's going on where a street cop is going to come in and just you know run through the law and you're like this is an eight-year-old like what are you doing so um i think that there's a lot of of positives that they bring into our system and that doesn't necessarily mean that i'm saying that you know i'm for them or against them or whatever but but i do think that in our feedback that we heard from all levels our administrators staff students and parents that there are some things that are working and so how do we especially in this transition time and covert time make sure that we're not pulling away support from our kids and families that they've relied on
191if indeed it is support that we need um and how do we revamp it you know how do we make it better i love martin's comment about you know a different way to approach kids and families and i think we've heard that you know we've been working on trauma-informed care and i think we've heard that in multiple situations that we need new approaches to supporting and helping our kids and families throughout our community so i just wanted to share that perspective so to paraphrase are you saying essentially that somebody with their skill set is very beneficial to a school then they just happen to have a gun that's not the focus of it but that's like we need this kind of person and the fact that they have a gun is not part of the
192equation um i would say the skill set is very important uh whether or not they have a gun i i don't know if that's something we we can negotiate as part of an mou yeah i can't imagine that right we discussed that before a cop's not going to want to be assigned it's but it's but just what you the sort of litany you just went through is it seems very valuable none of those things really require a gun correct which it seems like what you're saying to and as in response to the sort of question i asked is what we what we'd like is to have somebody with these sort of capabilities and that that the side effect is that comes with a person with a gun yeah i i might not if i'm not
193paraphrasing you correctly please correct no i don't know i understand what you're saying i i honestly i um from my personal experience i don't know um if and or when they've ever been required to use a gun and how that manifests itself on it on a campus i'm not aware of that i don't know what the parameters are around that um but i can tell you that the skill set they bring beyond that has been helpful to our schools in many situations thanks i'll get out of the way there's a lot more comments and i think that's actually it speaks to what we're asking is to name those specific things that we're looking for and how we we as a board engage with our counterparts in telling a story about what resources we're looking for
194or what are the things that we're trying to pinpoint it's like here's what we're getting or here's what we're utilizing them for because maybe even to them as well to mark's point is like oh this is what you're utilizing we actually have this other resource that would be a better fit or that would be you know something that meets that need but in a different way and so i think for us as a board we're trying to get to that like what is it and what are those kind of list of things that we're we're getting in exchange so that we can have those conversations at that higher level with our counterparts um there's a question on here from maya that i want to make sure um hi um i was just wondering how far
195um the position of an sro can be reimagined for example um i hear a lot making those connections um starting at a young age with sros is a big concern of losing if they were to not be in schools um so i was wondering if it was possible like think out of the box like could they teach a lesson in class and not necessarily be policing in schools if that makes sense yeah i think i think my the different iterations we've had of school resource officers over the years we we have had school resource officers teach lessons many times it used to be a majority of what they did in a school was teach lessons especially at the elementary level and so i think i think our law enforcement partners have demonstrated over and over
196that they are willing to evolve their practices or change their practices to meet our needs and i you know i even think back to it you know it wasn't that long ago that schools started to become targets for violence and it was at that point that the city of hillsboro and washington county um sheriff they actually uh um revised the manner in which they would enter a building if there were a live stream if there were a live shooter incident and they actually revised what they were doing to better meet um our students needs and there's we don't have to think back very far but we have people at board meetings saying we need we need armed officers in every building and so as we as we talk about this latest conversation i think our
197law enforcement partners have demonstrated that they are willing to um to change their practices um if it's what's best for the school so i don't think this is any different the conversations that i've had with the chief and the sheriff they have both said let's sit down and talk about this we need to understand what your needs are and i guess that's why i've been going down the mou route to give everyone something to react to to see if we can get there again i understand we may not go that direction but i at least wanted to try and capture all of the feedback that we've received in an mou so we can have that conversation but maya to your simplest question is yes i think we can re-envision i think i think it's wide
198open at this point i don't know about carrying the weapon issue because they are part of a larger network and i don't i don't know if that would be on the table or not but in terms of how they spend their time i i think it's wide open thank you comment by jackie just to support what erica and and dale and mark were saying um sometimes when when i try to find a solution to something i start backwards so start with what is it that we need for our students and to support our students and our administrators and and then kind of work it um work into how can you know like erica said our story and maybe there are other services that can provide those needs that we have um that don't carry again
199right so um that was it yeah i'm just more advocating for thinking outside of the box and not thinking that this is for all those needs that we're having right now that this is the only solution but really in the true sense of partnership meeting with our partners and communicating these are our actual needs right now and let's talk about what could possibly be a solution and how we can maybe think about meaning those things and and that's really where i'm trying to guide us in that conversation and not really kind of pigeonhole those like we haven't even decided whether or not we keep a program like this but we're already kind of moving in that direction and i want to make sure that that's not the signal that we're sending to our community that
200we aren't doing our due diligence to have these conversations with our partner agencies i think to the point there's a really good point that dell brought up about you know an sro kind of has a better understanding about our school systems and our and ours and our kids and things and how things work in our area versus maybe a regular cop that doesn't but does that mean that we're utilizing our school to teach that to uh those officers or should we be thinking larger how do we make sure that even though the kid is not in our schools in our school space that when there be they're being treated in the same way as a child or looked at in that same way so thinking about those things and that's something that we that's a
201really good point to bring to our partner agencies you know this is one of the reasons why we have that but this program is because this is the need that was meeting but is that the way that we should be looking at how to fulfill that need or is this a larger conversation of us presenting that information as they themselves are also looking and reimagining how to do policing that we're able to provide that information that may benefit them in looking at those things erica you brought in yeah go ahead i just we've talked a lot tonight about equity diversity inclusion anti-racist systems what have you and we had kind of mentioned before that that's an active journey but part of what we're talking about here with school resource officers is the fact that in
202order for us to move forward and think out of the box and kind of what maya was saying is we have to have those reflective conversations and reflective conversations take time and as much as we want to move things to a resolution this is a systemic construct that has been created since since slavery is first started so we're talking hundreds of years of when policing first started so through the years for us to at this point when we're just when we're talking about sros it's a huge thing we're talking about because they are part of a he a bigger system that was built to to do a different function one than what they're doing now so i would just totally encourage us all that as much as we want to move on and have resolution
203that in order for us to build this system that we're all talking about wanting to build for our students it also involves us having those self-reflective conversations that take a little bit more time than what we're we're used to doing in order to to get it right i also after the last the first meeting that we went to mike went back and he based on your recommendations had met with hpd and from that i just wanted you guys to know that hpd and one of our teacher affinity groups and myself are meeting this week to further our reflective conversation on sros and where we're moving and you know i'm i'm a i'm a doer i'm like i know where i want our end goal to be and can we just get there much like jc
204was saying like i want a backwards plan and black backward map this out to where daughter of who was raised by a cop and his mom worked for lapd for 38 years who's also an educator and trying to be an anti-racist systemic educator too so i i toggle between both worlds i'm also a person of color who have been pulled over more times in washington county than i can count and so i i'm trying to see all avenues of it but what i would encourage us all to do with the conversation that we're having is to understand that like we have to have these reflective conversations in order for us to to break down the systemic system that has been created for us over the years thank you friend i'll let you dare go so
205i guess i'm i'm hearing two things we um we want to one uh address what needs we have and present that to um to our counterparts like on the city council and then also discuss an mou which mike's been putting together from our discussions going on in my right that so we have kind of two different conversations going on and i guess how are we going to get together and discuss this topic specifically in order to make um to move forward so so i guess i'm a little confused as to i know we have the mou we have now we want to talk to you know city council and nc and it's it's it's it's a huge system right in order to um start making traction but um i guess what are our next steps
206because i think we're looking at this at big pictures you know so so what what is it what's our next step from here knowing that we're going to be traveling hundreds of miles um my whole goal in doing that in pursuing this mou option was if the board decided to keep sros that we would have something that addressed the concerns of our community our staff members and our board members so that's why i've been pursuing this mou route so that we have it available to us if we end up going that direction um i also fully understand that we may not go that direction um as of tonight it sounds like our our very next step i i think we personally i think we should keep moving on the mou in case we need it
207and it gives us something to react to i also think in terms of our very next steps we should probably set up a meeting with city of hillsborough city council and or request a meeting to get together with them and then have a conversation that's a that's bigger concepts than just um what's an sro do with their time right so i think that's probably the very next thing i'll work on in requesting that meeting um it would be helpful if we could brainstorm some of the agenda items that we would like to see covered so that when i make that request it would i would have some specifics that i can tie to it so um what are what are some thoughts there what would you like to cover during that meeting i think one
208is um back to the dale's point is really is clearly establishing what are the the things that we are receiving right now as part of that like what are our needs that are being met through this um whether it's um you know classes that they're presenting or just pinpointing exactly this is what we're getting right now that are needs in their district i think there's also if there's a way to find that information from us compile information about needs that we have that we think those potential partners can also meet and i'm thinking about like within washington county we can talk about mental health and how there's needs there that maybe can come out of this conversation about partnerships and in that dialogue so if there's additional things that we know that our kids are
209needing in the district and that we don't have but that those partners may have access or know about um that those are other other topics that we might be able to bring up so that they are aware of what what is out there for us to be met and we can have those conversations at that level um and i'll let anybody else go with other ideas what they would like to see for that agenda go ahead martin thank you jackie um i think i think there's a lack of clarity around their response capability i think most people in the community would assume they're there for like an active shooter and and to me i don't think they're there at all for that and if they were to be there it would be coincidental they're not
210we don't have a post where at all times there's an sro in the building they they have a variety of duties in a variety of buildings and so dispelling the myth that they're going to be there for some sort of incident response i think would be helpful which begs the question what is the sheriff's and the city's incident response plan and if they could speak to that then we could almost confidently put away the need for a weapon because they're really not going to be there for whatever scenario people might think they're there for that really involves a weapon or maybe i'm wrong but i think there's confusion about that piece of what the sro does i also don't think we can overlook the um budgetary where the budget comes in to how our sros
211are funded who pays for them i think maybe not at this stage but at some stage and some point in the conversation we do need to make sure we understand and the community understands where the funding is coming from for sros and should we decide not to have srs in the building but have um mental health support or counselors that that funding sources may may go away so i just want to make sure that we include that in the conversation and to piggyback off there may be that just transparency of like what what is it that we receive as part of it is it you know we mentioned like this is how many fts but what does that monetarily cost our partners to support us in that way so as we think about making ask
212or something different we can kind of see or be able to just compare how much are we talking about is actually provided to us and mark had a couple comments on here i love to hear about their efforts if they're engaged in some and to reimagine 21st century policing and what are the objectives of the city encountering with the sro program yeah just to mike's comment what what are the topics of discussion you would like to see those are a couple you know what are what do the city of hillsborough police department what do they get out of it why do they want to do this program i think we have an idea you know um officer o gave us some insight but hear it directly from them it's really for what to have a
213conversation of and and some some of these i i don't know do you have that conversation with the city of hillsboro or with the police department i don't know but the commissioner or the county commissioners or the city councilors or the police department directly i and are we overstepping our boundaries if we talk to the police department directly as opposed to the city council yeah i don't know the politics or protocol the situation thanks mark i think another question too is just i mean to my understanding right now but maybe knowledge that may be clarifying to you but the current mousse are just like intergovernmental so i feel like um again just thinking about why this conversation is at a higher level because that's from agency to agency it's not from one department to our
214whole district but it's from the whole city it's just hap that we're entering into an agreement and so that's why i'm thinking about this conversation or what the county at a higher level um but also just wondering if if it's only for public schools do they have any agreements with private schools do private schools engage in sro programs the degree that public schools do or why and why and why not i guess it would be a question too right i just think like to mike's point i wouldn't want to ask for a meeting with the city council we just want to talk about sros man i'd like to have like these are the topics we'd like to cover and also i think to fran's point is really this isn't um we're not coming in an
215adversarial position or we want we're coming from and trying to learn more and figure out how does our partnership work better for our students and the ways that they need it and so really being student centered and focusing on that to avoid the politicizing of a topic that really should be around what is the best thing for our students and not what the opinions of you know everybody in our community and we've done that really well with other topics that have been really contentious in our community and staying focused on what is the best thing for our students so i think if we can do the same thing here and focus on that and that's how we're approaching that and have those conversations with our partners um that we would have those moments of really
216reflective thinking like a friend was saying where hey we this is just the first conversation and first meeting we don't expect that you're going to give us a solution or the answer or that we're going to know what to do from from this moment tomorrow but this is the starting conversation for us as we are thinking about this and how we reimagine it and how helping us move forward together instead of you know them doing their own thing and us doing our own thing and then some somewhere later we catch up to each other but i think it's good to start having those conversations and there's another question from our comments on our chat might capture maybe for those topics okay so um i think i i think i understand what's next for us um
217i i'm going to continue down the mou path in case we need it also going to request a meeting with the i think we should start with the city of hillsboro just because we've had a tighter partnership there and uh we just um i think we should do that meeting first and then move on to washington county are people okay with that and that is that is where a bulk of our sros come from as well so if people are if people are good with that then um i will request that meeting um i've captured nine different uh potential agenda items i'm going to group those into um into three or four different topics and then i'll have a conversation with both robbie and steve about that prior to the meeting so that we're all
218uh so that we all understand what we're trying to accomplish that evening does that sound right for next steps for this everyone bring with that yeah all right head nuts great thank you all for your discussion and thoughtful comments and really this is something that i just appreciate all of us staying engaged and also maintaining just being respectful and open to learning and education and how do we be be and do the best for our students so i just wanted to make sure i um mention that and appreciate all of our staff time that they've done into putting together a lot of this work and research and information so i appreciate that so our next item for us is just board discussion time so i will start with our student reps um and let me
219see who i see on my screen first is dublin all right so do i start talking or yes anything that you have to share okay so just um i really only have one thing that i'd really like to bring up and that's just more related to a general like i think that we should do another student survey because i feel like with a survey that we did before we only got 123 high school students and 73 middle school students and i feel like considering the fact that we're a much bigger district than that we could do a better job of student representation in that sense and the way i think that we can go about that is again we have advisory class it wouldn't be too difficult to set up survey and have them essentially
220go through that during and but during the advisory period i just sorry i'm still trying to figure out how to formulate this um i just feel like we could i feel like we could just do a better job especially since you know we're you know we i just feel like having we've been doing a good job of keeping the students point of view in mind and i feel like the student discussion group that mike was talking about is definitely a great step in the right direction i just feel like getting a better idea of everybody's opinion might also be another way to make sure that our voices are still heard that's really all i have to say um thank you for everybody who presented and uh thank you for everybody for being here that's all
221i've got to say really thank you devil um ilhom yeah i definitely do agree with devlin on what he said have uh maybe some more surveys because i do know a lot of people that um didn't actually do it um and it was more of like not everyone knew that it was available um i just think that just overall trying to be in anti-racist community i know it's going to take a lot of work because it's some people just it's just a hard thing to come up with things where it doesn't offend anyone and the fact that we're all trying to do that and be careful at the same time to speak volume but yeah thank you maya um i just wanted to start off by saying thank you to everybody um i think all
222the research especially um on the sro topic that's being done is very valuable and i think we should just continue to keep in mind and make sure that every student at school feels safe thank you maria uh mike all right um continuing on that sro theme i i do i do appreciate everybody uh hanging in there with this conversation this is this is one of those issues that has um there's just a lot of opinions on it and i think you you know i think you find that both sides will be represented well and they'll have good reasoning behind their stance so appreciate that we've all hung in there with this i think i think the one thing we have going for us is that without students physically on site um it does buy us
223some time to continue this conversation and to fran's point be more reflective and and take our time with these conversations and come up with the best outcome that we possibly can so i'm glad that we're allowed that time um i want to take a minute to celebrate the board's evaluation um you know greg mentioned that not all evaluations look like that and it has been it's just a pleasure working with this board in the thoughtfulness i think the sro conversation is a perfect example of the thoughtfulness by which you approach topics and um and i just wanted to celebrate that i i i'm just so encouraged by the work that you do and i'm i'm proud to be working with you um i would also like to thank our staff as this is the week
224that we are reaching out to families and um reconnecting with families and you heard a little bit about that um we have a number of staff over and over again our our teachers our classified staff our administrative team that throughout the last five six months they've been on this roller coaster are we going to be in school are we going to be in a hybrid model are we going to be in distance learning and we've created plans for all of those and and now we are in distance learning and so we're moving full steam ahead with that but just the amount of time it's taken to put those plans into place and the the details that have had to win that that have had to be addressed i'm just so appreciative of all of their
225efforts um it will not be perfect when we open next week but when we open in a more full-time manner next week but but we will continue to improve and you will see a very noticeable difference between what was delivered in the spring and what's happening now so really thankful for the staff on that um just a reminder that september 14th is when our typical schedule kicks off in a bigger way so looking forward to having students back and engaged with us and interacting so that's what i had today thank you thanks mike for our board members um now it's our discussion time so let's start with yadira i'm going from i'm going for alpha and not in alphabetical order the opposite way all right i'm looking forward to next week it's it's going to
226be a lot of fun for me i actually went to uh we went to go pick up um my daughter and nephew's language arts the new language arts books today so that we're ready for next week um i'm glad that i was able to adjust my work schedule so i'll be home during the mornings with them doing online learning so check in with me after next week see how i'm feeling um the other question that i have is um i know that the metrics for the counties are different for starting the younger learners versus the other grades and i know that other districts are having even those that can start the early learners are having discussions with can you guys hold on for a second just because i know you can hear emmy in the
227background sorry thank you um and i know that there are some um some problems with like um i guess coming to an agreement teachers feeling comfortable coming back into the classroom even with the little ones and teaching and then also um some some i guess agreements that need to happen with like unions and stuff like that so i guess where are we at in this process as far as once washington county hits those metrics to be able to start the early learners how ready are we to start that like get that going and you don't have to answer right now but i guess it's just something that i'm throwing out there you dear if we can if we can put that in the work session for the 22nd we'd be happy to update you on
228that it's kind of uh it's kind of an involved answer that uh changes week to week so would be happy to give you an update on the 22nd does that work for you okay all right martin thank you madam chair yeah i want to echo mike's compliments to the staff it's just an amazing amount of work if you just look at this agenda it's packed and they're all hot button issues that are really hugely impactful in their own right and we work through it and the staff presentation and the thoughtfulness and the thoroughness was was evident and really really appreciated by me um i did have the chance to attend a uh uh webinar uh actually and this was um nsba and cube collaborated and it was equity access and student agency and so saeed
229nailed it not surprisingly it's about the student's voice and how do you facilitate that and really it comes down to rethinking teaching instead of a teacher-centric model it's a student-centric model with little pods of learning and getting reluctant learners to engage i learned a new term reluctant learners um and and and students uh nurturing each other creates a safe place um and the phrase was the the the brain that's doing uh the talking is the brain that's doing the learning and that was pretty powerful let's see the brain that does the work is the brain that learns and so uh that was really uh re-envisioning of the classroom and they basically said that uh this is not the teachers that that the institutions of of uh higher education are putting out they're they're putting out
230teachers who are really a teacher-centric classroom model and it's really going to be up to districts to to morph that into a student-centric classroom model and anyway it was a pretty interesting webinar and i i don't know where hsd is on that journey but i'm sure we're taking a hard look at it because it certainly seemed very appealing thank you erica thanks martin um then we have mark and then jackie yeah that was a great webinar thanks for summarizing martin it was so uh aspirational uplifting by the time you're done you're like we can do like it's it may sound hard but it's not you can do it um so what do i have i think devlin may have the best microphone i've ever heard on any remote call ever by the way i maybe
231send me a link to whatever the whatever you're using because it's you sound very clear when you speak i like it um director alan and i had the fortunate opportunity to have our first mentoring session with devlin uh safely spaced outdoors and it was uh it was great to to finally get a chance to meet and work with our students we're glad to have you guys on board um if you just weird side note if you sometimes choose to have your phone read you the board packet instead of actually reading it it could be a little disconcerting when your phone says 1.8 board members adhere to oregon public meeting law what she meant was section 1.8 board members are here to public meeting law but she doesn't have any cadence so when i first heard
232i was like oh no am i in the point eight or am i like the 5.2 um so so if you if you have a read it to you be prepared for a little bit of uh and on that note you know very much thanks we only have 14 people still watching but um you know very much thank you to the members of the community you've given us uh a lot of work to do there in that in those closing sections and uh i look forward to trying to be better thanks mark jackie um i echo what devlin and maya said about student voices in the survey for sros i think it's really important that we try to capture more of those [Music] other than that i just want to thank the staff i know
233right now with covid and sro discussion and the the facility naming and i mean curriculum it just goes on and on it's never ending and you guys do a lot with a little bit of time so i appreciate and thank you very much thank you jackie um i just wanted to mention that i also got my our we got our call with our student with our advisor today and so i got my daughter and i were able to chat and um i loved how even it's just more of a casual conversation and i think it just makes it a little bit more accessible um and i was like yeah just text me on my phone if you need to like get a hold of me which is a little bit easier than having that like
234contact i think i'm always just looking at like the positive things that all of this is creating like all these opportunities to have more constant connection and just be in communication with um with my daughter and having those conversations so it was a really good experience and we're getting her the information she is the one that also needs a chromebook um and so we're gonna get that squared away and how nice it was that they even asked like hey is there a school that's closer than the actual high school that you can go to so you can go and pick it up there instead of having to go to the so i was like super nice to think about that that they could i could just go to henry instead of having to go to
235you know high so or have her walk or something and so it was really nice to to see that in effect and be experiencing that the that in real time what we're doing and um i i'm really hopeful that um everybody's just remains excited to you know welcome our new school year and then look at all those opportunities that will come with it um i really liked martin's thought about just remembering to be um the student agency and voice is so important and how do we you know continue to become that district and be kind of that child first mentality and thinking about that and i love that even in our working environment it's becoming like that because as we can see our kids are still living in the background and being here we are
236able to see that dimension um and just how they're just part of everyday life and in all of our spaces and so um i really enjoy being able to see that and normalizing children in all of these spaces where we're working or you know just making decisions about board stuff and we have you know kids being in here with us so um just just another great opportunity that this has provided for us so i think all of you for your hard work and um the time that you put into it i know that we all are very passionate about our kids in our district and want to make sure that we do the best by them and the different roles that we fulfill and so i thank you just for engaging and continuing to have
237these conversations and these moments like france said for us i know that after every board meeting i go and just kind of sit with a lot of the things that i heard and really process and it's really great to have that you know that we are a board and a cabinet and staff that are able to create that dynamic for us that we feel like we're learning from each other so we demonstrate that to our community members and to our staff that you know we're just lifelong learners and here we are doing the same thing so thank you all for that and with that i'll leave you and that concludes our board session thank you audrey are you still in there i am i don't know hold on katie's call me we don't i don't
238know nothing so hello there you