001call our meeting to order. Five o'clock. Uh we're going to move to our work session. Uh policy review uh discipline policy and administrative regulations. Not sure how everyone necessarily wants to proceed. Um, I kind of thought we would, I guess, just start with the little, you know, the K2 and see if anyone had anything. There's hardly any, at least for my reading, any changes between them other than maybe a few more, right? Few more chances or actually a few less as you cruise up the chain there. It's interesting. Yeah. Just to give you kind of a scope, the the policy itself uh drives the handbook. Um, but the building principles bring us in kind of an updated handbook every month. It's kind of one of their pulling out the door pass to go through the
002handbook um make suggested changes. I don't know that we've made a whole lot of changes over the last couple years. So, I don't know that we presented it, but that was on the traditional June meeting from there. Um, as principal, I would make notes my my handbook. I make notes in it. You know, just things that you find as you go through a year a little differently change. So, I don't know. This is driven by this. Yeah. I don't know. too deeply at this yet. I started with the discipline. Yeah. Okay. Me too. Perfect. Yep. So, so yeah, I started with the discipline, read through it. I made a few just highlighted a few things. Um I guess I'll look at mine and then if anyone has things that I missed, so we can do
003it that way. Uh, so I'm working off the K2 um JG- AR-1 page 215. Um, something I found interesting as you cruise through the disciplinary actions. It's supposed to be just a staff on the the student for quite a while um before the principal gets involved at all. I thought that was pretty interesting. So I'm working on the behavior contract almost the lessons. Um so it just reads prior to administrative intervention you know all these things would have been done before the principal had to get involved. So I thought that was interesting. Well again just from a process perspective yeah the green school has another layer. So it would be good to get Kim in and talk a little bit about kind of how they considered just a little different approach, but typically at the
004high school you have misconducts. We have forms, right? It's got lots of information have to fill out and then referral. So misconduct is what the teacher is using to deal with discipline that they're that they're managing, which is a lot of the lower level types of things. Um the principal gets a copy of that. It's come up. I'd get one, take it, I'd put it in Johnny's file, and that would be the the working file for the year. Um, and then it goes into this the CIS system, they're logged, so there's a record of it. Um, and then, you know, if it was a chronic behavior, then you get three misconducts from the same thing. Now, you can go through. So they're kind of from a administrative perspective essentially you said to the staff misconducts
005are yours. They're yours to to manage and deal with. I'll get a copy of them but you're taking care of the misconduct. So you're assigning quote the discipline that goes along with it. Um and then once it got to a serious place and you wrote a referral now it's mine. Now it's mine to deal with. So that's kind of separation. Yep. Um, one other thing that I wasn't aware of, um, same page, uh, toward the bottom, but oh, that just got up. Um, that if a kid gets suspended or something, they don't get to make that work up. I wasn't aware of that. That was pretty interesting. And that travels all the way through all grades. Anyway, I would say that's relatively antiquated. Is it? Yeah, I don't think that's necessarily common. So, that's something
006you could potentially dabble with if anyone was interested. Again, I'd have to talk with him about kind of how they're managing that. I know it it feels like that's the way it always was when I was doing it, but the co era has kind of thrown things on its head just a little bit. So, well, that's the way it should be. I mean, my personal I'm not saying or shouldn't. I'm just saying I don't know. You can't behave at school. you don't get to go home to work like but at the at the elementary level it's philosophical if the work is valuable and it's learning right then why wouldn't I want you to do it whether you got suspended or not I want you to still do the work you're not earning credits at the
007KA level you're not you don't have to amass a certain grade or get a certain percentage of work done at the high school level it takes on a little bit different flavor watering, but it's, you know, if you get an F in class, I mean, you have to do it if it's a class that required for graduation. So again, I think that'd be a great conversation to have both in the mix of I'm not sure how that's being applied especially level and it used to be also that you know if a student had an unexpect and so I I'm very sure that that one not being applied again if the work's valuable and it's meaningful and I still want you do it. Yeah. So that that verbiage is on page 1515, the same same book
008here um two paragraphs up. So truency or you know unassigned or unexcused they don't need to make up their word. So also if like I say these these are all our policies. So, if there's anything in here that you guys want to discuss or talk about changing the verbiage of, I think, like Bill said, we should probably definitely consult the principal who it affects. But, but that that can all be done. Um, the rest of the center of that is just what each of you know each of the type of violations are and how it should be handled. So anyway, I was interested in um let me find the right page here. It was the the salt part of of a employee and I don't know how specific you get on that. It sounds like
009there's a fair amount of say teachers getting kicked in the shins or any of that. Well, the way I read read this, I mean it's a media should be a principal thing. if we were to follow this 100% accurate. So that's why anyway, but I think there's a whole another curveball to that if there are IEPs involved and things like that. I think that's just circumvented because you know those those kids are here and can only be gone with just say 10 days out of a year no matter what. And I didn't see any of that in this, you know, any even in parentheses, you know, if they have an IEP, this may be altered. So, I think that that would be a good thing maybe to put in here for understanding for parents to
010understand that maybe I don't know or not. But yeah, I don't know. I have a question in an IEP. Is there any kind of um I don't really know what IP is, but do they have anything about if a child does assault a teacher or not? What what the steps are for that particular child? Like is each child different? Every one of them is a different document. I mean there there's fundamental pieces that would carry through and then some students would have a behavior plan attached to their um it may get specific to that degree but I don't know that I've seen any that specifically mention like specific uh special ed law kind of drives that policy and so essentially to make it simple you you really can't suspend a special education student for more
011than 10 days in any given school. Um, if you do hit that 10day mark, if you have what we call a manifestation termination, you call the team back in, you look at the IEP, you look at the behavior, and you make a determination of what is this behavior, is this behavior in any way, shape, or form related to the disability? And if it is uh then you have to make a plan for adjusting to that if your days of suspending are done. If it isn't then technically you can reset the clock but it's it's quite an argument. It it's there's a lot of detail that goes into that and it's just one of those places where you don't want to make a mistake. Mhm. So I think typically I see the same thing there's a
012lot more whereas 10 or 15 years ago 20 years ago like never happened or was extremely rare and now we'll get one one or two forms a week from staff members who can kick for bit um Yeah. Yeah. Maybe all one and it's first graders, second graders, third grade. It's not over. So shift. Yeah. Wouldn't address the IP. Hopefully if it hadn't been, it could be added to the IP. Um yeah, the last thing I had with with the K2 is on the very back page 1615. Um and it would be step one, appending C. Uh just that if there if it ever does make it all the way to an action plan that the board members uh will receive a copy. I know I have never had a copy at any point. So if
013that is still practice then uh 1615 the very back page go all the way over you know step one or everyone call it letter C the last sentence I know as a principal I don't know that I ever set my action plans to avoid not a bad idea Because action plans, typical action plan at the high school level would be, okay, you've gotten in trouble for this issue. You got four bites. Um, we're going to we're going to want a very specific set of expectations. Um, so you can draft it up. You know, this is this is what the student will will not do. Um, you know, in if it happens again, then it's going to be a three-day suspension. If it happens the second time, it's going to be a fiveday suspension. Third time,
014it's going to be a seven-day suspension. Pending expulsion could be an expulsion is where potentially the board get involved. So, I could see giving the board a heads up. I don't know. We may have done it may have been more action plan this year. Not super typical. You have to go to get there because this one system hopefully works before I remember. So, um that's all I have for K2. Um if someone else would like to add page or something could definitely go there. Uh well, one of the thing that I wanted to just go to was was 12-15 number two. I think he kind of 12. Oh, 12. I'm sorry. Um, talks about hats. Yeah, we we've gotten rid of that. Correct. I mean, grade school. It depends on the So, it needs to
015be I feel like it's an either, but you It's kind of the same thing here at the high school, right? It's some teachers allow it and some teachers don't. So, we should we change over in that to teacher. You want to put that on? No. But the story around hats, we were no hats K12 forever. Um very supportive of that building, but there was some other reasoning around it, but three or four years ago, uh former administrator made an executive decision and decided they weren't going to enforce it. this year only about halfway through the year just the decision that they weren't going to worry about it why I couldn't explain it to you a question that's just I don't necessarily have a preference I think we just I just wanted to be clear like
016is it is it kind of good and that car all of it Yeah, same mind is in the same place. The other the other thing this is all like so individual student I what I hear a lot of is instead of starting on these and directing to a student the action towards the student who did it. the whole class or the whole group is is um has things taken away or minimized or whatever instead of it being directed at the person or the student that it should be. I feel like there is a big wave of generalized everyone in that class or everyone on that's on recess or every you know every in that group you know stays late doesn't get the balls anymore can't go play in the field like it's one of those
017things where I feel like it's it's okay it's one kid ruins it and it's ruined for everyone where I feel like that in my opinion should be scaled back a bit instead of it being so like one kid left a ball out So all the balls went away, you know, come on, you know. So just those those types of things. I get it if you don't know who did it, but if you know specifically a student that did it, they should be have the one that has the action and not the entire group. That's just one of the one of my but maybe I just don't know. So, and I didn't read anywhere where it it doesn't give the option give that option to do that. So, that's that's I guess that's something that you
018should um How how great are we about like enforcing violations of dress code and not not you still in the K2 or you just doing more broad more in broad yeah general that all of them but it's like 3:15 or what 12:15 125 and 31 so I I was just curious about that. I think if something really bad was no students and I feel a little more and I'm not trying to marginalize anything um but I feel more like this is our time to make sure this is the way we want it and then Bill will push it on the principles a little more. So yeah. So if there's any, you know, verbiage we want to change in this, then that's treat. Yeah. It's a common refrain. You could walk into any building. Yeah. The
019same either all seven of us would have a different perspective on okay, that's fine. Absolutely not. Right. I remember having teachers that we'd have three teachers who would hold to every every pitch of that and some that would never say a word because that particular one we also have students that push the line like I think from your perspective looking at the definition of what you know and saying yeah we want that We're not worried about that. Right. On 215, I thought it was interesting the employee assigned school surveys at the staff action. I thought that was interesting. Is that something that we do that that we continue to do or was that just maybe something old that we've done previously? I would expect that to be things like um depends on the level, but
020yeah, you know, you made a mess in the back of the classroom, so you're going to stay after doing, you know, it wouldn't be like you're going to go walk the hallway that I remember administrative school service, let's say you have two hours of school service, so you have to go find a custodian after school find you some tasks like sweeping hallway, things like that. probably belong there unless it's like in your classroom, right? Yeah, the administrative can be even on the weekends. It says after hours on weekends. I knew I'd read that somewhere. At least that's the way it's written. See a whole bunch of tabs on your step. Yeah. Well, Sarah, are you still going? Nope. Um, I guess the first place to start is why do we not just combine these and
021make one for each campus because there's like two very small differences between the two of them and that's it. The rest is all the same. They're saying once it gets to referrals where the administrator is involved, it's identical all the way through, right? Yeah. Um so I don't I don't see a different I mean I don't see a real reason to have to for that school. Yeah. I couldn't tell you. I know that this policy is about 30 years old in its basic form. I mean it changed but I remember when they did this every week why they chose to break it up I have no idea that's not even break up middle school from grade school yeah five that makes more sense I don't know what the K and one of the one of
022the things may have been when when this was originally put in place was when we started the consolidation process and so we had the high school and then the middle school was 6 or the the middle school was 68. Alpine was 345 or four five. Bel was K12, you know. So that may have been the variation in that because they were started out with four different buildings, four different grade levels in each then slowly consolidated them down. Maybe that's why they did that. That's about the same thing. Back to Sarah's point though, I think she's right. I think I don't see why we cannot make it form policy throughout the whole I just think it's less confusing that way, especially if I've got a second grader and an eighth grader and I think I've got
023to, you know, go parents that look, okay, you know, peruse these one. Oh, that's how you read the right one. I got to do the next one. It's all the same stuff. And it's just a few more chances for the littles essentially. You know, you're doing horse play. You get a couple more warnings just the way I read it. Right. I was going to look at also go back into the misconduct here, you know, the latitude that you're given during product. Well, it's interesting because you'll find a I haven't looked at this policies principal probably. Um but then I was very interested high school policy look like, but it's Harrisburg, you know. So you conversation um so it'd be interesting to maybe look at some other like K5 yeah you find a lot of K5
024buildings middle school buildings and what you know what where are they going to get there's a wider variety than you would think in discipline policies it's not just one way to do it there's a lot of different philosophies out there if we were going to split it I would think we want to split it most if we're going to make two I agree makes sense. Are those easy to get? Oh, yeah. I didn't think about that. Okay. The grade school handbook does have both in it. So, right theory, the parent could go, "Okay, I have a K2. This is going to be the protocol." But well and to what we kind of already discussed about I highlighted a bunch of spots where it talks about you know what we're going to do for discipline and
025it can be detention suspension expulsion but if you have a child with an IEP that's not in the cards and so as a parent if I don't know that I'm wondering, well, why why does Jimmy get to get away with that behavior when it says right here that, you know, if he strikes a student or he's gone, but that's not the case. So, how do you what do you do with that? You can't talk about how you deal with other people. No, not the individual parts of it, but we can do a broad statement at the beginning of that matrix, I think. Yeah. But the problem is it's just I would imagine they could create some Well, I'm sure it probably is probably issue we don't necessarily hear about now. I mean, I hear about
026parents like that they pulled their kid out because um another student was constantly roughousing with her and in my back of my mind, I'm thinking that student probably has an IEP and that's why this wasn't followed, you know. But I don't know how you can put that out to the general public without causing undue hardship for those families. Let me research that a little bit. Let me see if I can find some other policies to maybe mention that. I don't know because you are getting into a funny little privacy that how did everyone feel about the cover letter or essentially I call it the other cover letter you know what what our reason is is there anything in there you didn't like representing us or um well I highlighted that same section about students expelled
027for any of the following circumstances just so we could talk about what to do in that situation and then the use of out of school suspension. Y and this is for fifth grade or below. So it doesn't really follow right either of these. Um but are we I guess my question is are we doing that? Like are we following one, two, and three? Like we actually follow through with that if we are is it working? If it's not working, do we need to do some sort of changes to it to help get better? that. Well, yeah. I mean, as an administrator, do you just look at this and say, "Well, half of this doesn't even pertain to us anymore because we don't do it." And so, it's just kind of collects dust. I don't know.
028Is it functioning? I guess that's I guess, you know, we really need to sit and have discussion with Jim and Bo. You also got following it or is it obfully have I mean it's you gota know what student is too maybe they are following the regular students they're falling could be the other students they're following you no no same thing I I had highlighted some of those sections um hats was one just so that I knew it's clearcut if the principles wanted to just follow on the well this is the policy and this is the policy that's it you know they could do that if they wanted but I think if it's a policy it can't be a pick if you choose right like one teacher can't be like yeah I don't care and then
029the next teacher's like no hats like that doesn't work and I thought I'd have a little more of that discussion once we start reviewing that we make it there I don't know if we'll make it there um under misconduct I'm unsure of what failure to use title of respect means. Sounds very old school. [Music] Mr. Crosen, is that what we're talking about there? Yeah. Instead of using their first name for I mean is that should that something like that be rewarded or because I had to think about it for a few minutes. I'd be like I I don't know why it's I don't know why it needs to be in this conduct but maybe well if a certain kid just always said teacher hey you hate you hey you need something they could say hey
030you need to be respectful you know yeah I guess I can see that same law every every teacher's going to have a different threshold [Music] Yep. One thing I noticed throughout the consequences is when we get down to like third and sometime fourth infraction, there is nothing listed anymore about parent contact. Yeah, it's just gone. Every every misconduct should go home. Every referral should go home. There's a space on both to describe the behavior and there's space on both to describe the consequence for that. I'm feeling the same thing, but it definitely stops saying in in all of them. Yeah, it's only like the first sometimes the second or third those first three. Yeah. And again, I think that's probably different at the two levels. They they are getting contacted with the other because it
031was conduct was written the copy was written copy. I think it should be added all the way through especially for some of the younger teachers. I know from personal experience that some of the younger teachers go by this and misconrue things. So what what is the how would you define contact then? Well I mean it says here parent contact but then on the fourth and fraction of this contact I would call which is fine except how much do we trust our mail system these days? Well, and I would hope after like the third time that the parent contacted like you're calling them or you're having the parent come in, there's a there's a media at that point, you know, and maybe that's informed by the mail. But you said how many times the male if
032it was my child and it's their third time. I'm at school and we're going to talk to her at the school be like, "What's going on?" Well, I know Lucas got one and they sent one to me and his dad. His dad got it. I never did, but they the school said no, we sent out vote. Well, I'm sure they probably did, but mine went who knows where. I just don't know if that's I don't know if that's the best. Can you email this? There might be some sort of privacy thing for that. Or or mail it, I guess, but follow up if we're now on a second or third infraction and I haven't heard anything from a parent. I signed back. No, no, those ones aren't. It's you have to get pretty bad referral
033referral. You got to sign from the back. But like you you're saying Sarah, it wouldn't be hard to add the verbage contact to the other three or four, whatever it is. It should be but once you get to a behavior contract then the parents part of that according to the definition right behavior contract stuff but once again other than someone else is up there and typed in here then we have a revision it's not a big deal it's clear to Yeah, you know exactly what this should be. Thanks for those new teachers, right? Um on page six, the driving, writing, or sitting in the car during school hours and leaving campus without permission. I don't know how many K through and eight are driving, riding, or sitting in their cars, but we don't know that
034that necessarily. I mean, we could probably leave the leaving campus without permission, but I don't know that that top line, but it it could be could be say an aunt or someone came and they went out and said, you know, I agree with the driving. So, they're not driving. We hope they're big. And then the truency we can't do anything about that anymore right much right now another funny one they've taken all the teeth out of it used to have a potential fine but very clumsy process and requiring to work with the court system in some way, shape or form. It was just not a real effective I mean it might have been a deterrent for some level all these things we could do we can't do. These are all us things right in theory.
035Well, maybe. But if truency is the issue, I don't know what good suspension does, right? Like that doesn't seem to that's a interesting one too because you have school suspension, out of school suspension, out of school suspension. Certainly an easier one for the school staff to manage, but then you are kind of fighting that fight of Riley doesn't want to be here anyway. So suspending him for three days. Yeah. And really all it did for me the question was are we better off for that student not here? Is that better for the other 130 kids? So that's where it felt like it was okay. I mean somewhere on that he didn't find suspending for not coming. Yeah. What about having maybe also to do with um they're not getting the work like you were saying
036we're not able to get the work if you're current maybe you can but is something you can't. I don't know if that makes a difference as far as like I think originally so what's kind of striking me as you look at this I mean you're looking at a policy that is 30 years old so it it's based in 1995 different world uh different outlook and the the administrators who put this in were not young either so they shaped that even older perspective um so yeah you read through some this isn't the way the world is working right now. So it's it's interesting. Yeah. So truency but is also unexcused absence have the same effect. So if they exactly so they still can't get their homework. But again if you're a sixth grader you have to
037do your math homework. I mean, here's to the point of they're not able to get them up and get them to school, you're probably not. So, it's high school. It could carry some weight, but they need water. I remember one school had a high school had a an hour requirement for earning a credit. So typical credits I think were around like 90 hours. So if you took a a government class from the beginning to the end it would be about 90 hours in length. I think their rule or their policy was if you didn't if you weren't here for 60 hours at the 90 you couldn't earn credit. Didn't matter if you had an A+ couldn't earn credit if you weren't physically present for 60 hours. And uh I remember looking at it saying I
038was kind of envious of the policy. You know, we never implemented it, but I'm sure it's long gone. Long gone. To me, it sounds like we maybe need to look at some other districts um policies and then probably have another meeting that included bill or both. Well, this is all stuff that probably best sitting in the summer. You don't get to transition, you know, rewrite the rules in [Music] May. So, U if the H10 possession distribution and the use of controlled substances and we've got tobacco in there. Um but we probably need to be adding some other things in there as well now because that's the next one down. Right. Yeah. Anything other than tobacco. Well, but is tobacco really the problem now or is it nicotine? Right. Like vaping. Yeah. Marijuana is no longer
039a controlled substance. So it is for kids. It is for kids. Yeah. Under 18. Okay. Right. But isn't I mean it is you're not supposed to have it under the age of 18. Yeah. I mean, if we're going to rewrite it, we might as well bring it up to 2025. Um, and the reason those two were separated is because at one point in time, we had to offer a sessation process during I I saw that in there like you could get rid of your suspension, develop a sessation course. So if you got caught with tobacco, you're given the opportunity to continue course and then have some suspension. That's Yeah. Yeah. Even then notify police option would be like literally I think on the other side of the phone we get We're not coming for that.
040Right. Right. But at what point would they be now? That's what that would be. Tobacco. You know, it says number one, notify police, right? Like they're like, uh, we're not coming for that. Sorry. Yeah. I don't know. Thank you. Um, the destructive H12 club so I highlighted the slave of affection. Um, correct. Um, I've got dress and grooming highlighted here as well. Um, And I added a note about, you know, we talk about um halter tops or showing your bare midrift, but more times than I'd like to see, I go down there and see butt cheeks at the bottom of shorts and skirts. K2, just at the great school, period. I thought just one K2. Well, they're both the same. So, I wrote all my notes on one. I'd like to say that if it
041was a special section, right? Um, but if we jump into the dressing, grooming at some point, I don't think it would be a bad idea to say that it has to be, you know, five hands below or there's there's ways to do it so that if somebody was a constant coming in, administration would at least have something to say, hey, you know, talk to you about this. Huh? It's finger tip. Fingertipling. What if I've got little hands? You know what I mean? Like um computers probably need to be added and like recess equipment maybe for the destruction and damage of school property because computers were probably not a thing when this was really certainly not. had at that point, right? I seen it somewhere. Yeah. Like recess equipment or Why can't we just say school
042property? Why does that have to be spelled out? I don't know. It is. So that's why those couple things. I think Tim would attest to the uh the Chromebooks the constant just not mean square and tear what what is it mean maybe it's in here I just see it but like if you have a student that does destroy it from something like that is there do they for I remember when I was school if we if we had a bill in a year. If the bill was zero, you got your diploma. If it wasn't, you got a bill. Mhm. You know, it was very discouraging for those kids to show their parents that want to see the diploma. Here's 300. You know, $300 school. I remember checking out books and going through the What kind
043of condition is it in? Y making notes. Yeah. It says any student and then there's a bunch of verbiage, you know, if you heard it or whatever, you broke it will be held responsible for the complete cost of repair. Um, but it is in the policy that way. Well, don't sign something to a parent that like if my child it's in the handbook on the back. Okay. I sign something that know it'll be worth extra. Sure. That's not a bad idea. if they were add add cost of equipment because I mean just Weston was saying somebody jumped up and smacked one of the projectors in the science room and broke it. It came clear down, didn't it? It just didn't break it. It just pulled it out of the wall and passes. Is that something
044that's still in use? That was another thing I highlighted. Isn't this used? It's not. It's not. I don't I would I would say it's not infected. Okay. They might have like a physical hall passing by the door. Nobody's writing. Is there even a whole bar anymore? Um, non-educational items. Don't see too many walking around boom boxes. [Music] So, that could probably work. And then I highlighted too what you were talking about um about making up work and not making up work. Um tobacco alcohol beverages. I made a note there that needs to work on that a little bit. Well, here you go. Right below the vandalization has computers. Oh yeah. No. Then you'd have to go back and find it matrix of where that was used. See what the discipline is. It says willful instruction.
045It's like achievement. They did it on purpose. Smack it. Well, I know. How do you say destruction here in the destruction of school property says each infraction includes restitution aka back but what how can you enforce that? I'm not saying it's a bad policy. Like if you break something, you should replace it. But how do you hold them accountable for that? Because a parent will just say can't afford it. And then what? Until they graduate high school and they don't get a diploma. Last time I checked, you could not Oh, really? the stealing and vandalizing each section has risk. Yes, it does. I saw that a lot in there. But we don't have any way to do it. It's not bad. Yep. No, no, no, not at all. I just didn't know if there was
046anything else we could do to kind of hold the accountable. I think at one point wasn't there talk not that we were going to do it but talk of back lunch bills going to a collection agency there's talk of it theory you could do such that even if they don't pay do that. The right word. Is there a way to do like a community service work of it with the student like after school they have to help with something and maybe that will help them be more respectful of equipment because that seemed out of there. I don't know. But the parents are like, "No, exactly." the school service that the principal has the option to get. You get into an interesting situation on it too because even at the high school, but certainly the middle
047school level you said have Sarah stay an hour every day after school to work off she or whatever situation. I have to figure out how to get Sarah home because now she rides the bus. Parents can't come pick her up. So there were there were times even at the high school level anything after school because they bus can't take the lunch away. You can do lunch detention. You can't not allow lunch, right? We know the grade school is doing lunchtime detention. They bring their lunch to the detention room. Yeah. In the section for vandalizing and stealing that administrative school service is one of the punishments. All just how do you do it? Right. I think what we're tasked with the most is updating this stuff to the modern world. [Music] That's all I had in
048the littles. I didn't make very many notes on the high school that it was the same. Oh, it was the thing about U page five. when it gives very specific times where you're not allowed to drive unsafeely. Yep. Yep. I thought that was funny. You could do donuts in the parking lot at 8:05. Don't do it at 8:00. Right. Correct. I was like, wait, what? I did not get Oh, sorry. 7:05. 7:05 is good. I don't know that we need to be that specific. It should be all the time. All the time on school grounds. You're not ever allowed to do donuts in the parking lot. Yep. Yeah, I did pick up. I got a chuckle. Yep. And I I imagine part of the reasoning is that the whole center that there's no driving, right?
049Because you're not allowed to be in your car. But I don't know why we cap it at 7 o'clock at night. Why? You know, it's interesting. Yep. Are we just a closed campus driving? I know. Close campus for the walking close campus period. Maybe they was there half day or something last week. Yeah. Okay. That's why I saw kids. They offer on Thursday and Friday. The grade school high school was half day on Friday. Okay. That's why I saw and then there's even spec specific places at least in this building where you're not supposed to be at all. you know, out on the track or past the shop during hours. Has always been closed campus? It was closed when they built the gym in 199 because prior to that there was no food service at
050the high school. So the only way to pray much you had to go down to Craig wanted Yeah, that changed that. I mean, it's not like there's a lot of places to go and you have those people, right? Close, too. I'll work on some other be like super modern. Who else would be super, right? What? What? Well, I mean, because we're a small district, but I think a lot of small districts are probably like us, you know, that we're just kind of behind because it's not the forefront all the time. Bigger districts get more pressures or maybe even they're growing like crazy. That might be a good one. Does anyone want to dive? [Music] Do we want to like each do a different one and bring what we found or do we want to all
051do the same or we want to split? Yeah. Like maybe one person do a different district and then we can bring Oh, I see what you're talking about. Yeah. Or do we want to all focus on the bay ones? How do we I want to be honory and pass off to the guys get paid to do it. I can try to find other places where works. That's at least you can do it one of these just you have a few minutes to get a website on the office here. So just for the course of this, so I understand we're going to look at a few other districts and then will we get back together and reconvene on it or will we get back together after we've reviewed those with admin like summer night? What would
052be the best way to do that? I mean, it's entirely up to us if we want to just hopcotch to the next type of policy. I know Chris would like to review some of the financial policies down here. Um, and then let collect and then say we wait until summer to do this again. It's up to you guys. I just didn't know if we should have like our thought process written down of, you know, we're going to replace this section with this verbiage that we found in Harrisburg. like if we should do that planning and then bring the admin team in and discuss it or if we're doing that all at once. That was right. Which would get us further in the shortest amount of time I guess homework for you study through it and
053then maybe bringing the ad back in June. talking through some of the different pieces because I think there's application questions that interest because maybe then we could have something that's like I know as a board we really like this how would that pertain to how would it work you know and then tweak it from there so then us meet again after we've done homework district again before we meet with that yeah I think so okay No. When is that? Yeah. You want to do another work session next month? 5:00. Well, do we need to jump over to those at all first or what? Well, those are just going to be from what we decide to dates. Well, that's only one part of those. Although I see what you're in the grand scheme, but I think
054it'd be great to have him with those. Yeah. Okay. Maybe you know walk through that process as they're making changes. Yeah. What do they want to change? Okay. Like to hear about that before you I mean read through it for sure. That be so I guess be prepared for a Bo and Kim meeting with that already reviewed and comments made and then we can just work like that a work process. And then for this one, we'll do more homework on our own before we discuss it with them. So, you're looking at the main meeting your handbook review as well. Y um no, not until probably June till summertime. But we could we could just we should have enough time. Do you think we'd have enough time, Bill, if you looked at a couple if you
055found a couple policies you thought would be decent to we could do that at the next meeting and then we would be prepared then for June to go through vote with them. Yeah. So before May we'll do a five o'lock like this. And at that we have we'll have gone through our other districts that we found and we'll often get our handbook depending on which of you are here. Oh true. Yeah. Oh yeah right. Uh the 12th. Me too. No it's the third Monday in June. about May, but that's only the second. The 12th will be the second. Is that right? [Music] What? So, we're doing the 12th at 5 and then the budget on the next day. Okay. Oh, you got this is so it's easy to just transition. I like it. While here,
056what time does that mean? Sorry. Thanks. Thank you. one day. No, it's already just fine. Okay, we'll return to regular meeting agenda minutes. Anything with our minutes? to approve the presented. Those in favor, do we have any additions to our consent agenda? Yes. Um, six communications. If you could add a letter from MTA intel bargain, bills and financial reports. Anyone have anything they want to ask about or comment on? Okay, the power is still rising like crazy. I can tell you one question. Um, I just didn't realize that we had a security [Music] monitor. Or We have three security monitoring contracts for the grade school. That's basically they just monitor our systems and somebody something rattles a window over the weekend. get phone calls batch and then we have a a different company that does
057all the fire alarms. Yes. Really just the radio service, right? If the alarm goes off, they go down the phone list and call each person. Okay. All right. Uh, coaching contracts uh for spring of 25 on that. Um, Chad Smith, girls flag football. And then Mason Croen, assistant baseball. Um, flag football. How's that going? Have you had any reports? Yeah, they have a game on Saturday. Probably I don't know how long it last. I saw a group of them out here painting around I think the games here last night they lasted about an hour. I think each game is about an hour long. It's it's actually pretty quick. It's it's 12 it's 12 minutes running talk all the way up to the last two minutes of the first and second half is it was it
058just seemed like it just one thing just it seemed like it was really laid back and Reese had a great time doing it. Nice. That's on the the calendar on the website, I assume, like their game schedule in case anyone wanted to find it. One more home on Thursday. That's the only way I think. The one here Thursday will be at 7:15. I think they play like I think they play south. Oh, wow. And that's on the main field. Yeah. Then Mason, he's been doing all kinds of stuff for us to have. How's baseball going? Um, revise the academic calendar. A small change. Um, we were a day over in the contract. So, we changed January 5th from professional development day to just another non-contract day. Essentially, you have a pick day in there somewhere.
059Um, and that's one of traditionally we've had staff come in just to give them kind of that slow start off the break. So, if they want to come in that day, Guess with that motion to approve. Those in favor uh communications letter from MTA in text bargain. I uh I would volunteer to be one of our bargaining members if someone would like to join me. Chris did it last time. I can do it again. Well, I remember us having a conversation about the teams last year, didn't we? I'm not sure. I think we kept you and I separate so the chair and the vice chair weren't. But I don't know if there's a reason for that per se. Well, because really neither you nor Chris do. [Music] You just have to document. Well, it's just
060Yeah, I have no problem. It's fine. Okay, that's Yeah, I think so. I think when they haven't said time yet, right? I think it's up to us now. So yeah, Christine, if you want to inform them, we have a team and try really not that long. two months later. Yep. Because we swapped right so that we could get I think that was it. Okay. Perfect. Okay. Uh delegations and presentations with the teacher have one teacher. I think she's presented a few times. Okay. Uh construction update or building building inspection committee report and work you guys on that your side little bit of construction update. We are we are trying to find some we're talking about that concrete expanding concrete pad behind the shop area increase work space. So, we're getting some bids for that. We
061have some grant money for that. Um, we're trying to repair the dust collection system. I don't know where we're at on that. Fans ordered. Yep. Our contractors in Kentucky or something. So, they'll be back soon. We're working on the shop trying to get that away. Four. I'm still waiting for a bid back. I'm sure I'm gonna have to get two more because it's going to be a little bit bigger. I was just going to ask about the shop. Is that something that we're having someone else take care of or are we still trying to handle it? That's part of the debate about which way we want to go. Yeah. I'd kind of like to put it back together as it was built options. That's being think considering this building potentially has the same problem. Yeah.
062We know if we were to get a contractor that we're comfortable with at least we could almost turn them loose, right? We also talked to a contractor about the um the saw around this building and that again that's a pretty big fight with that jumped up. Did you did you have a chance to meet with the dragon about the the We've been talking back and forth. Um the the fix that was proposed to us was relatively affordable, but it's just a surface fit which the the rep thought was fine at this point. Um, it doesn't really address the underlying issue, but I think everybody's a little bit cautious about that that once you dig into that underlying issue. It's not going to be anythingbody. I got the one that you sent me. I just remember
063that was part of the crack too is there was some trees that came over trees that better off somewhere else on the lighting. Yeah, actually um so I tried to make a little kind of one pager. It kind of summarized it. Um it's an interesting situation. So you know the backstory. Uh we started down this road. I started down this road because we had some Senate bill 1149 funding incentives and then third piece was uh state law that that limited our access to fluorescent bulbs. Uh so the status of the buildings right now the grade school is mostly LED already. There's not a lot that isn't. Uh the high school only had a few eligible pictures and then the football lights are definitely not ready. So they gave us kind of a three-piece proposal. One
064of the things I didn't realize at the time was that there are incentives and those incentives are going to run out. Um but other than that couple of thoughts on incentives when we get to that the Senate bill $149 that would come back to us. So that's money that that the state collects from probably oversimplifying collects from power companies. It's not a set amount. It's based on rates and charges all those so that you can't say that we're going to have x number of dollars in that account a guess for an estimate. Uh we can't access those funds which would be paid back to us until 2027 because that's when will be paid back to the last Senate bill 1149 project we did which was I think the HVAC unit great so um I like
065I said gave you the one pager I tried to break it up based on the three different bids the grade school bid is the smallest because they already have all the pictures the high school bid is the highest because very little and then the football stadium and so one of the things that the bid. We've only received one bid. I haven't gone out. Um, but I would have to because they're all over the threshold. Um, and they they said this when they came in. They said, "Well, when we do this, we're going to put all the controls with it." Uh, and so it's going to be lights that automatically dim or automatically go off. They're not simple timers. So, they'd be relatively complex systems. and he said, "I'm going to propose that system because that
066gives you the biggest incentive." I'm not a lighting guy, so I don't know what the range of options are on that. I do know that having put in security systems and electronic doors and all electronic HVAC or HVAC units that are um every time you go off into that world, it creates a whole another set of costs. I also in my foolishness didn't really think about it, didn't really realize that these can be replaced with LED bulbs. And so we can just take B out, put an LED bulb in. You can also rewire the ballast essentially bypass the ballast and rework it. those all of them have some debate over light [Music] quality but there is there is an option to not do anything with that. Um there's also a bill in the Oregon legislature
067right now that would push back until 2030 20 that I heard last week had pretty good traction but Anyway, you just add a whole bunch of into the mix and then realize that our out of pocket cost it would be somewhere in the ballpark if you did all three project out out of pocket up front would be about $200,000 which we probably swing but it feels like a pretty big lift at this point. um the incentives would come back relatively quickly, although that's not super clear. And then that Senate Bill 1139 money, we wouldn't see the end of that till 2036. Um there is a an estimated cost savings, but it's an estimated cost savings. I don't know. I don't know how accurate that is or even Well, but what if we do that. When
068we have time, why don't we get uh an electrician out here? But what if we were to get uh an electrician out to price what it would be to remove the ballast and then Well, you just remove them. You just take the ballast out and then you can put LEDs in. That's what we did because we couldn't swing these numbers. And even if we did this, did they say why the football stadium was so Is it because kids aren't out there all the time? Is that why the saving or the You and I talked about that the other day. We only turn on those football lights 10 or 12 times a year and they run for maybe six hours at a shot. Those lights have been in for 20 25 years and neither of us
069can remember ever having to change a bul which is great because none of us can do that. But um you have to call somebody. But it's funny because that's the place that makes me the most nervous because once you do start to lose those folks like we don't have the capability of changing themselves. Well, I mean that will take us 34 and a half years of savings. 34 and a half years. Mainly because we don't use them that often. So there's not a lot of annual saving and we we are concerned about the track and then the only way I seem to get up there those things can drive a bigger lift on it. So I think it's lost. They're functional and they are as far as I know. I don't know of any that
070are out. Not even one, which is shock. When do you think we need to make a decision about this? Reach out to the guy. I mean, it might be worth just maybe biting off one. I mean, the high school at this point is probably in the worst shape. And we can we can't we do have the option of not doing all three. We don't have to do all three. Might be just I'd be real curious to see how much of that expense like you were just saying is those controls. So if say the controls are 40,000 but they get us only 10,000 and rebates. Why would you make that tradeoff necessarily? I think we can depreciate those over five years. Can we Yeah. I don't know how you can use 179 expense, but I think
071five years. Yeah. So that I think that's that line 149 and that's how long we pay right till 36. Interesting. Oh, those other schools, the grade school is six and a half years and the high school is five and a half years. If their estimated annual savings is close to accurate something we're learning at the grade school is say the hallway, right, that's on all the time. They've already timed out. They're dying. The LEDs are when we thought it was shocking until you actually look at the running hours and do the math and will they run their life, right? So, you know, we have that everywhere in the systems. We get longer life out of our LED. So, the next course then here you got to get bids before we reach out to that. He
072offered him present, but I didn't know what he wanted to do. So if you want to hear from them want to hear a number of somebody become basic to just take out the vowels for these slides. I don't the incentive disappears. There will be no that would be much cheaper. Yeah. It's the other piece is I think at the high school anyway be new lights it wouldn't be the same like a similar picture. So maybe reach out to the same person and get like the not fancy option and then if you think you think we've got to get two other bids right well the incentive money is going to be gone. So the longer you wait the less chance you have Yeah. So the incentives add up to 123,000 that would do well really choose
073the high school is definitely the most important part. I mean, even if we're talking incentive, that's by far the biggest challenge. My concern is what it's going to cost once you start using bulbs that come out every time and replace those. Are those the sodium bulbs? Is that they're not cheap either? And they get rare and rarer get start updating stuff. Maybe we should If we have the financial aware to do it and we're going to get paid back in eventually and the savings me sounds like a good idea. The enrollment attendance kind of holding steady but down from last year. Um, since we were talking about attendance stuff in the our our discipline uh discussion earlier, I think I'm just going to reach out principles. How's the attendance been? You want to start? Yeah,
074attendance is really tricky. Um, there just like a variety of different reasons students are gone. Um, you know, stuff happening outside of life. some of our kids get themselves to school, so parties are a thing. Um, it's tough to know how to support those families when they're absent. And so, we reached out today to been gone for a chunk of time. And um, I don't know if it came up, but truth that it did. Not that that's always the best approach. I think there's many ways you can approach it, but it's a really challenging one. um to deal with um for sure. It's definitely not where I would want it to be, but finding a solution to that is um feels really case by case in our building and sickness. I mean, like we have
075wild amounts of kids gone in December, I think it was. it just kind of ripped through the building and then it gets better and then there's trips and stuff which is really worthy for some families and I get that. I respect that. Um I think the thing um the thing that and I we lean our building leans a lot on our family support liaison to connect with families who are dealing with like chronic tardiness or just getting to school and then engagement plays right into it. So I think it's a challenge across the board everywhere. a lot just asking pretty strong problem similar associate we discussed that quite a bit in depth earlier it's something we're not accustomed to it wasn't that way when we were in school so Did you guys see any uptick
076at all with pre breakfast? Yeah, I guess I already spoke some of your thunder on that stuff. Administrative update. Um the fourth quarter. somehow already. Um they're kind of trying to go through and think about what's happened since the last meeting. So before spring break, um we did the talent show which had a really good turnout. Um the leadership fundraiser Lorie Beal comes comes back and partners with Rosie Ferman to pull that off and the whole um cry out which is really just can you hang in there for practice. they just have that really dialed in and so it's um neat to see kids who are brave enough to get on that stage actually do it and there was a really good community turnout for that night. Um we had conferences last week that were
077really well attended. Uh many of our teachers had all their families attend or just one or two who couldn't make it which was nice. Um Michelle Hoffstead um did the book fair at the same time which is a kind of a neat poll when parents are already there to have the book fair going on. Um we this Wednesday have kindergarten roundup. So um we'll try to catch all of our kindergarters. We've been trying to put that out to local preschools and posting it where we can. And um so that'll be 5:30 to 7. Um Miss Hayes will give a presentation. um Miss Reed and I will be there and kids and families come and it was last year it was a pretty good representation of who showed up to kindergarten. It's always kind of a
078wild card but um or we're going to also bring back um we did it in years past kindergartener for a day. So, at roundup, we'll invite um students to come back in midmay for like an hour where kids will get to be in class doing like a buddy activity with students and then parents um will go to the library and get like a readiness literacy talk. Um so, we're trying to figure out ways we can have a few touch points for those kinder families to get connected um with the school and with each other start in the fall. Um, next week is um, yeah, next I'm like a week off. I can't believe next week is like the 20th. We're there already. Um, sixth grade goes to a forest camp. Um, most of our sixth
079graders are going, which is great. Um, those that stay back will have kind of a um, different schedule um, to to be in the mix, too. So, kids that option off to go can still have regular stuff going on. Um, the high school organized hands-on learning day again. So, I'm not into the details of that, but our seventh and eighth graders graders will come over here that Friday to um check out high school. Lots of field trips are landing on the calendar for May. We've got people going to the aquarium. Um going to defy portal nights games, all that stuff kind of starting to um surface. We have state testing starts the last week of this month. Um, and it's all scheduled out. So, quite a few of our students get tested at the grade
080school. Third through 8th grade all test in math and language arts. And then our third graders do science testing also. Um, Michelle in the library helps coordinate that. Teachers are presently there testing also. Um, and lastly for this month, two, um, Junction City School of Dance is coming to do a performance assembly for us, which will be nice. you have a pretty decent um chunk of answers and so they scheduled it so a lot of our own students will get to be really nice the handle learning day I think this is year I believe we've kind of refined it a little bit but essentially we send them that interest inventory survey they just what they're interested in in the categories, not necessarily what they we don't tell them what we're doing, and then teachers kind
081of either co- teach or have an activity for them, and then we kind of give them a little mini session. Um, so they come in for a little bit, then they go to lunch, and then during lunch, we usually take some juniors or seniors and kind of have like a panel discussion where these three or four seniors that maybe had a little bit different paths of high school, you know, straight A student, but maybe kind of the, you know, 2.0 student, but then ended up kind of changing how they looked at education and and just kind of what they got involved with. So, it's been it's been a good event. I think well likes over the years. So, I just wrapped up the senior projects last week. The vast majority of seniors I think are
082taking a big sigh of relief. Uh I think local scholarships are due next week and then it's just kind of uh you know wrapping things up and and making sure they're they're ready to to move on to bigger and better things. Um, see what else? National Honor Society induction ceremonies coming up. I don't know if it's at the end of this month or beginning of next month. Miss trying to lock that in, but you're more than welcome to attend. Um, it's a smaller group this year. I think we're only two or three. Um, last couple years have been a little bit bigger, but I'd say about five to six is usually the the standard. Um but yeah, you know, we we've done different things, but usually it's dessert, a little bit of ceremony and coffee,
083and a little bit of social fun time. Try to keep keep it minimal for families to have just another thing to take up your time. Um let's see. be working on some CTE bids and spending some high school success money, you know, trying to thoughtfully go through that three bids for the the shop concrete um I guess facility upgrades that we're trying to look through and then just trying to pick the right features what they might be interested in. We have a team Oregon build which is the uh you partner with some industry people and they they bring the supplies. So we'll purchase them and then build homeless shelters uh sheds different you know just real applicable construction type things and then try to see how we can match them up with other bits and
084pieces. So yeah home football on on Thursday. So we'll see it be our second home game but also last for the season. starts at our our girls will play at 7:15ish. I think the birthday is at 6 a little bit later and we'll use those football lights a little more time. Yeah. Is that it? Excellent. Thank you. Anything you want to add? Uh old business reminder. um March 15th, April 15th filing window for annual verified statement of economic interest. Everyone's done that funding. I work through that. Did you? It will be done. Make sure it was a whole process. I remember last year. I couldn't get in. Okay. That is it was awesome. Yeah. Or so everyone else can get in and files on. Um new business approval of teacher and guidance counselor week May
0854th through the 10th. Uh I have a motion to approve guidance. A second. Those in favor. Wonderful. Um, I would like to add something and I apologize I didn't do it earlier to new business. Um, I was scheming on a way maybe we could connect with the students as a board and um, unfortunately the grade school or maybe fortunately has about a million students of the month I learned from my research. There isn't just one there's one per class kind of it sounds like. Yeah. One. Yeah. What I would like to propose is probably just a high school student that we sponsor either Benny's Pizza or dessert or something as a board. We ask them to come here to the meeting and get their certificate. But um just something kind of fun to connect or
086or we could do something else. But I just wanted to start that dialogue. I was hoping we could do one per building, but don't sound like it would work very well with 20 students or so down there. I know. Or we could start to see what the reception is and then try to figure out a way to come up with something for a really great school. Definitely. I like both the ideas. I think the reason I was thinking the pizza thing is because then like the whole family celebrate the kids accomplishment, you know, together, but I think it deserves looks good. You think we could get them here though? Like do you think they'd come to a board meeting and accept that? I think months. Yeah, we would. Yep. Perfect. That's the one I was
087thinking kind of broader since we only meet once a month. Yeah, sounds good. Well, maybe I'll dig on that some more and see how it would be structured or something. I think the community would partner with us, too. You want me to call? Uh, yeah. If you don't call, I'll call her and see if maybe she'll work or something like Okay. Uh, no public comment forms for Christine. No. I guess with that we adjourn 6:35. Mouse facts day. Friendly reminder. I have something for you guys to sign. No, that just means that I start on extensions.