May 20, 2026 Regular School Board Meeting

001All right. Good to stands one nation under God, indivisible with liberty and justice for all. Now we got four of us. here. >> Hopefully on. >> All right. Next, we have the consent agenda. Um, we do need to move FCS students ahead of the SHS on the adjustment I have. >> All right. All right. Any further discussion? >> Yes. >> Right. >> We will jump right into the presentation with FCS. So, Adam, we have your students right here. We got a couple of our K5 enrichment kiddos here and then Anna. She's our K5 coordinator. So, I'm let her kind of come up and they're going to talk a little bit about our Friday. >> Hi, my name is Talon. I'm a fifth grader at Hi, my name is Talen. I am in fifth grade and

002I have been going to uh to Friday enrichment for three years. I enjoy going to Friday to enrichment because we get to do crafts and STEM activities. My favorite activity that we have done was building catapults. Our plastic uh out of plastic spoons are and many marshmallows. Uh, this activity about suspension and how the spoon needs tension to launch the marshmallows. >> Sounds like a lot of fun. >> Hi, my name is Hazel. I'm a second grade and I've been going to Friday school since kindergarten. I like that Fridays are a fun day at school day. My favorite thing about this event is getting to do crafts and being able to hang out with friends. My favorite is making harmonas. I think it was really fun and cool to make my own musical instrument. I'm

003also excited for our year in >> your home. >> Yes. >> Did your parents love it as much as you? Carrots don't really like >> um rubber bands, >> big chunky popsicle sticks. >> And here we have some pictures of some of the activities that we've done. his love for food projects. We make things out of food. >> And that's me. >> My favorite thing is the Halloween spooky box we do like >> come in there. >> Not to mention the spider. I was like not a real blast. >> Excellent. >> Thank you guys for coming. Hey, Adam, could I have you come up just for one second? >> Sure. Can >> I know it's >> um is it It's my understanding the graduating class this year is the last class that you taught. Is

004that true? >> That is true. The seniors are my very last classroom class. >> So, as the board chair, um I get one honor here and that's handful. I can give that to anyone I want. So, I'd like to give that to you this year if you want it. >> That would be amazing. Yeah. Thank you. >> Yeah. You're welcome. >> All right. Thank you guys. >> All right. Is our SHS leadership here? >> There we are. Good evening everyone. My name is on some of the events happening at Sher High School. ASB leadership hosted a mantra volleyball game yesterday and all the students and staff had great time. The upper classman dominated the core being both the underassman and the staff team. We were we are busy planning our end of the year field

005day that will take place on June 3rd. ASB and class officer elections will take place on the last week of school. Seniors finished up with senior project presentations last week. We also had senior awards last senior awards night last Thursday. We have five seniors that earned the Shamea scholarship award. This is a full collision scholarship for two years that is valued at over $10,000. To qualify for this scholarship, seniors had to have a minimum of 3.5 GPA over the past four years. We have 14 students that run the Oregon Promise Grant with a value of $4,500 each. The senior class has been awarded 135,000 scholarship funds today. For our track team, the JV track went to districts last week. Thomas Walters received second in the 110 hurdles. Lara Knight received fourth in the 200 meter

006and fifth in the 100 meter. Chloe Freeman received fifth in Javelin and Lillian Sprd in the long jump. Our varsity track is headed to districts Thursday and Friday at Regis High School. For softball, our softball team, our third softball team is headed to the playoffs. And for FFA, three students competed in the state crops contest at Oregon State University. Horiculture had successfully plant sale with sales over $2,000. The awards banquet and auction is this Friday, May 22nd in the high school cafeteria. Doors open at 5:30 p.m. for jazz band got first place at state. They're having their last concert next week, Wednesday, in the cafeteria. This is my report for a month. Do you have any questions? >> You're a senior, right? >> Yeah. >> Would you be your senior brother? >> Uh refurbishing. Mine

007is not quite finished yet. I'm trying to chase. We started sanding down any excess paint or any scratches on the wood hurdles. And then we tightened and rescrewed a bunch of bolts in them. And now we painting and which is the hardest we have over. >> Yeah. >> Do we have any public input today? Back up. All right, thanks guys. Um, appreciate you moving me to the front. I have a another violin concert I'm trying to make tonight. So, first off, um, we are at the May end of the year one. So, um, end of the year academics, we're right in the middle of city testing and end of the year star. Um, it's actually pretty pretty fun time seeing which is fantastic. Uh we end up the year with our 100% means where we

008take a look at do we hit our goals which means do we want to make for next year um where we improved on the rate we wanted to and then where do we want to put some more energy effort into next year. Um there in the middle section you can see that's uh longer than normal that I had Mr. Brown write a sports summary for me. Um, so that's why you got a couple extra paragraphs. Uh, there just a quick summary. It was a really good year for sports, but uh, participation has been up significantly each of the last couple of years. It really peaked this year. Very successful football team in the fall along with the volleyball team. the winter um sports with basketball had nearly doubled the numbers what we've had and then

009we just wrapped up with track. Track was fantastic. I think we had roughly 60 students um competing at some point or another um two uh two both JV and varsity districts here about a week and a half ago where our students competed and did well. Was able to catch a little bit of the JV over and it was fantastic. It was um really well represented the kids did a great job. So uh just a couple of workers around there talking about the sports for the year. Um as far as the staff highlight section, uh it was teacher appreciation week last week at SCS. Our classified staff do a fantastic job of honoring certified staff. They did that again. They had a cool campfire theme and food and stuff most days, decorations. I remember they did

010a wonderful job. Um so I always like to mention classify certified months although people have about the group as a whole we are very very very thankful for our certified staff members um they do a fantastic job uh then I don't want ahead and honor two individuals first is Miss Bernard she I don't know if you know this Bernard has been a sub in the county for like 25 years and she never took a permanent position in the district she just subbed everywhere um coming out of co uh we were go hire the time. She was a robing stuff and then after that she asked and we I wanted her to move into a permanent classroom position. Um she is the first person to just say whatever you need, whatever you need, whatever you constantly

011whether it be covering an eighth grade class even though she's a kindergarter to um you know buses everything you can think of. So, uh, we're I don't think I've ever pulled her out and honored her in a way like this. So, I just want to take a minute and thank her. I share this with the staff at the meetings and so she's she's been a fantastic job working. And then Anna, you just met Anna. She can be a little quiet and reserved, but she's done a banger job with that K5 program. Um this year I think we had upwards of 50 students attend on a handful of Fridays. There's over 70 some registered. She's really grown the program. She does everything is off of Missy and I for the most part. She organizes and executes

012everything. She runs a team of IAS who plan to facilitate the whole thing. And then we added a literacy this year to meet the early literacy grant requirements. Um and she helped me kind of run point on getting the the people uh materials and everything planned for. So, couple of big upcoming dates. We got the concert going tomorrow night and then the middle school one next week. Outdoor schools coming up for sixth grade. That's first couple days of June branches outdoor school down out area this time. And then we got promotion Monday night and 8th. Moved it back to Monday after graduation because so many high schools started doing graduations on Friday nights. Uh, and so that that's kind of the change there as we started having a lot of difficulties with people not being

013able to be in two places once. Um, and then last day of school um, which I think is supposed to be my apologies. Um, and it's May so you have the very famous infamous fishing field trip that just happened about two weeks ago. Um, that picture on the lower left was a highway school year. Um, that is that is a amazing student who caught her very first fish. I think Dory was close by when she screech screamed and everyone went jumping five feet in the air, scared the living pants out. Um, and just pure joy. So, there's a there's a handful of photos in there, but it was another great successful trip. It's gotten so big and popular. We've have to do two groups now. A morning group and a night group, but still each

014kid caught their their four or five fish and it it was a blast and I saw a lot of you out there at some point. So, just wanted to share some highlight pictures. >> Any questions for me? >> Yeah. >> A cap? >> No. No. We left it completely. We are stacked where we could take upwards of a hundred kids. So we did a lot of recruiting in the fall. We ended up with 70 something registered. A few as you know with our mobility rate a few have dropped off and a handful of added but this year there wasn't nearly mid year adds. They a lot of them just sign up in the fall but they kind of come when they're available free. It's not like a must be there. Um and then I got

015another one about the fishing strip or close off the park for that rent or is it just like >> No, that is uh ODFW, Oregon Department of Fish and Wildlife and then the city have now kind of all become co-planners out there with Mr. Chadwick. So the city shuts the gates. They have signs they've made now. They shut the gates that say that um they coordinate with ODW. So they'll come drop a truck full of fish. The city will come out, shut the gate right behind them. And then they do that the day before our trip. This year they did a double drop. They did one on Monday and then one the night before. Um and then the city just shuts down the park and we don't do we coordinate with them but there's not

016like a big rental process for that. There's I think this year there was some paperwork and stuff to do but there wasn't. >> Do we um when we have broken do we come with them >> as far as like parents and stuff that come? >> Yeah. Yeah. No, we actually M this Tra and I talked about so once that gate opens it becomes just a public park. So we can't control or police anyone coming. So the way we communicate to families is these people are um chapel roles which means they're in charge of students including their own usually. They have been background checked. They have they're on a volunteer list. Other folks come on their own and a lot of them just come in with their own child. But we make sure we communicate to

017the parents if you are doing that. You are you are a citizen in a public place who are not with us just like the zoo or something. Um we had two gentlemen who are retired folks in the community. Aaron Henderson's dad um and then another they just come and help. So now it's turning into a big community. I think we had six high school kids this year show up and help too. But yeah, we don't we don't limit anyone who's in and out. It's just And there's no tax. >> Awesome. Anything else? >> Great. Thank you guys very much. See you next time. >> Thank you again. >> Special programs. Um so this is uh the end of the year special programs um report. Uh this year I do it a little bit different. Um

018I know there's been a lot of talk about the percentages of sped students versus um over the years or around the districts um as well as um Dori and I have talked about the movein numbers. So I decided just to do a numbers percentages wise um as of right now um as of actually it's actually has changed because we got two new students today with IEPs. So that's 17% for SCS is up a little bit and now we have 82 students not 80 students. So as you can see um overall we're at about a 19% um special education um rate. Um I will tell you for those of you with the budget um when uh Karen talks about ADMW um the W is for uh focused around those special programs those students who may need

019um more money to help support um the state at this point in time only pays up to 13%. So anything over 13% um is just regular funding. So, um, right now we're about 6% or I can't do math. So, um, yeah, about 6% 7% um over. Um, I also looked at the surrounding districts u and as you can see, we're not too far um ahead of them. I couldn't find got back to me um before or after submitting the report and they're still at about 16% Um and then minus uh they didn't never didn't get back to me and so I took their numbers from their state report card and they listed 20%. Um which fluctuates um because as you can see on the next slide um our movein rate is at 45%. So 45%

020of our students are moveins. That means they were already identified before they got to us. Um and then 55% of us 55% of them are ones that we have initiated over three years. Um I did do a quick breakdown. Um we have uh students from Willina. We have about 10 of them. They're on interdist transfers that have IEPs. Um we've had students come from Dallas. We have approximately about 10 from Mac, Beaverton, Portland. um four have returned to us from Shappa, Mil City, Ammony. Um and over the years we have our last couple years we've received um we have 12 students from Newberg. So they're coming to us from all over the place and actually moving to the community um except for the ones from Willa and Dallas. Will mine and Dallas are all in

021district transfers. Um, and the two new students that we receive that we started today are from the luminary. Um, and then what I did was, oh, and then we have six incoming kindergarters for the 26 27 school year. We just did those meetings um, last Friday. Um, back to backto-back meetings. Um, and then they some of them came in toward the school today. So, pretty cool. Um, and then just the breakdown of eligibilities. Um, we have a a pretty high rate of students. um with who are living with autism. Um and then a specific learning disability. Um so a specific learning disability is an umbrella for any kind of um learning disability when it comes to academics. So and then the developmental delay right there. Um you used to be that's a new one for

022schooling. It used to be that um that's what most of the students who were prek or birth to five would uh were eligible under. Um and then I would say about five to eight years ago I can't remember the exact date uh because of the co blur but um they decided to make it uh school age to or peak uh birth to age nine. Um and so by the time they get to nine, you either they either exit it exit from um special education services or you have to find out or find another eligibility that they are able to do. And they have to um be um one and a half standard deviations which is which is a standardized test but one and a half standard deviations um below the norm um in two of

023the five areas which are cognitive find and gross motor um social emotional and let's see where's my communication. So um that's what development looks like questions. >> Um so on this slide like autism there's 82 and 25. >> So 80 okay so 82 when you see kind of reports that is the federal code >> for um aut for autism. We have 25 students right now with that have that eligibility. So, so I included those codes just in case you might see those in reports. >> And I'm guessing these are like individual students, but they can have more than one category. >> Yeah, you you you'll usually see um the speech and language impairment sometimes has more your a student might have speech and language impairment as well as a specific learning disability. Sometimes students will

024have other health impairment which can be any kind of health but it's a lot of ADHD a medical diagnosis of ADHD but they can also have a articulation communication. Yeah. >> And then do the numbers reflect um students that are over 18. Uh yes, we have one we have two out of that 25 um that are living with autism and one will age out this year and then one will age out next year. >> And then um do you know how many are graduation? >> Um I would we are no we have a a little bit bigger uh class of seniors that incoming careers. So, we may be about the same, but with the moveins, I I it's a it's a I throw a dart at it, but I think the senior class has more

025students with IEPs um than the we right now we have 26 registered incoming kindergarteners. Um and six of those have IEDs at this. So this covers the whole district not just um I have a question about >> well we have movements 45% of our program um that's including both those who live in district campus right >> those include those um include anybody who's on an interd district transfer with an IEP and anybody who's moved into the district with an IEP. >> Yeah. So, anybody living in the district also those who are in district transfers with the school year. >> Do you know what percent of kids or approximately we have that are in district transfer kids that don't live in district? >> All transfer don't live in. No, I know. What I'm saying is how

026many kids we have our schools that are on an IEP and are in transfer kids versus those who live within the district. >> Recount as far as those who are living in the district with us and have one >> versus back and I would I can go back and get those numbers. Um I'm curious to see how many here. >> Yeah, I know the two from Dallas are in district. They don't live here for sure. >> I have I have right now six >> little right now >> just from this year >> that I didn't include the ones from last year that are still here with us. >> Yeah, >> I'm curious though how those >> Yeah, I can take a look at that. Yeah, >> I enjoyed seeing the data because I was worried

027like that we had this growing number because over the last few years it feels like it's been growing, but it's really just we've been identifying and it is what it is, right? But looking at us comparatively to other districts, we're not out of balance. So that does make me feel a little better. We're not. And um I met with I had a meeting with OD last Friday um because we were out of compliance um in an area of disproportionality with stu caucasian students um and those who are qualified uh for special education uh services under emotional behavior disorder. And I so I wrote did a root cause analysis on that and tried to figure out why. And it turned out that one we were at a 78% Caucasian district. >> Um, and that most out

028of the 18 students, 12 of them had moved in already identified with emotional behavior disorder. And I have we have um uh we have uh identified one student since 2021 2020 2021 school year when I started here. One student with an initial disorder. So that you know we had 17 or you know 12 others that are moved in with that with that eligibility. So um it is we have a very high mobility rate when it comes to students. Uh I question the comment but I think also over the years advancements in diagnostics have changed. So that was also right given you. >> Yeah. Especially medical diagnosis and then um I've seen just an increase in students with autism especially in the West Valley that we had what two years ago they'll be second graders next

029year. Um when we had 10 come in um that were autism. Yeah. for a small district that to me that's huge. Yeah. >> Well, thank you. >> Next up is nutrition services. So, Jen gets to switch hats over there. Uh I think everybody >> not everyone online >> that's true my name is Janet nutrition services director school district is sh and he is now working alongside me uh in the nutrition department. So, I've asked him to join me because he need be able to answer questions a little bit more thoroughly in areas that I'm not quite strong. So, I turn it down. All right. So, um in this slide, what we have, I took last year's numbers just to show the amount of meals and kind of alongside the programs that we run here. Um

030at Sheridan um we have breakfast after the bell which allowed us last year to serve 53,000 breakfast meals in the school year. Um that I might look at last year's and see what that difference is or when we've implemented the breakfast after the bell program. Um and what that program does is allow students that come in just like it sounds after the bell and still get breakfast. Um at the high school it's second chance breakfast is between first and second period. Uh it's about 10 minutes where kids can snag their their breakfast if they weren't able to get it before the first bell walk. Um up at the SCS location that is served in the classrooms for the K I believe it's K5 um in the classrooms with little wagons and students get to participate

031and bring those wagons back to the kitchen and connect um there. And then middle schoolers do it in the morning in the cafeteria um when they have their morning which is also technically after. So um the fresh fruits and vegetables program is run at SCS. That is a program that allows us to bring in fruits and vegetables that our students may not necessarily normally see. Um Patty does an amazing job up at SCS in bringing in um dragon fruit was something that was brought in recently that I had one that my daughter actually absolutely enjoyed and loves. So now we buy that regularly and it's because of the exposure through the FF program that she she got that uh the National School Lunch Program uh is what our program is fundamentally based on. Um, and

032last year we served 64,000 lunches to our students. Uh, and then right now we're actively renewing the community eligibility, which is the program that allows our community to receive their meals completely free and breakfast every day. And then the Oregon Farm to School grant that we run is specifically for foods and things that are purchased and processed or grown in Oregon. So those are the different. Uh so when I first stepped into my role a couple years ago, um what I really wanted to do was just strengthen the program and get more nutrition and meals to our kids. Uh, and it's it is a slow process that I learned very quickly. It was not going to happen overnight as fast as I wanted it to do. Um, I wanted it to happen. So, these are

033the team. This is SPS and, uh, Becky from the high school is the one on the right. We have Patty and Linda in the left and the middle. This is at our uh, annual conference that we went to here just March is when we do our our big conference. Uh, it's always a fun time. There's lots of games and activities amongst the learning that they get to see different things. So that was a big part of putting that on. Uh one of the things that we did immediately or at least that I tried to do was removing the artificial diet soy fillers in our products. Um the beef the burgers was one of the first thing that I did that long. Um so now it's just trying to make beef in our burger and trying

034to reduce processing if I can. Um let's see. So overall that's improving the ingredient quality is a big focus of mine. Um balancing the macronutrients uh with focus on increasing the proteins as much as I can right because the NSLP program does give us certain guidelines that we have to follow. So, my goal is meeting all of those guidelines while maximizing the nutrient uh levels that are going out to our kids, especially the the high school athletes as those programs grow. We want to make sure that we're supporting the athletes too. a big dream of mine to have chocolate milk for the athletic department, but that's gonna require the program to grow exponentially to cover that that cost. But because it's a perfect post workout drink, especially with the sugar regulations adjusting and coming down,

035uh this year I did add cold brew coffee and it is decent. Um, that was a big that was a big concern when I first brought it in would be more caffeine coming into schools. I know that our nursing team is also kind of evaluating and and looking into that um coffee. This particular coffee it is what's called smart snack approval required. Um, and I said that backwards, but um, it's required that they take milk with breakfast in order to get it. So, they can't come in and purchase it. They can't come in and just get it. They have to take breakfast. they have to take the milk and that's how they get their their coffee. So, it becomes a latte. Um, which does allow them to get those macronutrients even if they skip the

036breakfast, right? They don't consume everything else, they're at least getting somewhat of a complete meal with that breakfast. And that's really important for their learning in the classroom. So, uh just some included pictures of kind of the things we did this year. Uh pictures from our salad tables, uh the the various lunches that we might serve the fresh fruits and vegetables up there in the righth hand corner. Uh ginger in the middle there, that is our dairy cow that we adopted this year. Um we were partnered with the OSU dairy extension farm. And so the kids got to see throughout the entire school year for growth. They had a growth chart in the cafeteria which is kind of behind the gals there in the picture. Uh that whole wall in the cafeteria was was loaded

037with information about her, about dairy farms, about everything. Really connecting that education uh to them. And so they're actually very excited because I think Oreo, I believe, is mom and she's she is due to have her next calf and the kids are kind of hoping that they're going to get a sibling calf this fall, but we'll see. Um, and Linda is now said I I went alongside her the entire year to teach her how to do that program and now she's going to take it over and we're just kind of make it her own there in the cafeteria. uh hopes of getting a monitor to put up on the screen so kids can see pictures kind of cycling through is a big big training goal. But that's a lot. Okay, this is Shiloh's turn because

038now that I have identified areas that I want to change, I need somebody with a little bit more knowledge on the the state levels and a little bit more experience on how to get these changes implemented. And so I'll let him take it. How are we all doing? Thank you for having me here this evening. Um we're talk a little bit about healthy pro. So we uh partner up with the ESD >> and we're able to get some discounted pricing on menu software. There's a lot of approved menu softwares that you can use out in child nutrition right now. But um it's nice of a platform where we can be kind of a parent account and any districts that sign up and then we help build out software we're able to kind of help monitor

039and implement. And so right now we're in the process of building this software using existing recipes. Um but also the exciting part is what Jen was saying that these are really fun projects for us because passionate about taking out diets and doing more scratch cooking. This program allows you we're we're a heavy heavily regulated program that we have to hit calorie sodium. You have to have certain amount of meal components that students are that take for a reimburseable meal. Um, but this software is really quick and easy work. You know, you could take any recipe you grab from the internet really and plug it in. It does the nutrient analysis for you. Um, you have to do a little bit of entering, but really it brings scratch cooking to life, especially for staff. Um, so

040we're in the process of, I said, building that. It's been awesome working with the staff here because they're passionate about the food that they're giving students and they want to try new things. and that makes my job really fun. Um, the other awesome part about it is it really looks at a compliance weekly. So, we have daily requirements um for nutrition regulations with calorie, sodium, and the things I talked about. And you also have weekly requirements. Um, so it really gives you a snapshot of how are you compliant? um especially when you're dealing with federal funds to make sure that if you were ever to come and get audited that there's not a potential that they have to pay back, right? Um transparency. Um, but the interactive online menus is another portion where it's an

041interactive platform for parents one to see what's on the menu, but it also helps nurses if there's a diabetic student or a severe allergy where they can insert certain filters. There's different languages that you can go. They have like 70 some languages that you can filter through and automatically translate your menus. Um, but it can interactive. I pick this meal. get carb counts. Um, we've seen really good feedback with athletes that are trying to have really high protein. Um, you know, diet for especially use wrestling as an example because everybody's always trying to make weight and all those things, but it's a really good platform for students and community to kind of see what's out there. Um, and then also it streamlines kitchen operations for the fact that you're putting in what you're producing every

042day and how much you're serving. So, it does a 60-day rollover. So, when your menu comes around and it kind of repeats, it'll show you what you did last time, how many leftovers, so it reduces your waste. It's enable it's a good way to track your food costs and your labor costs. Um, so we're really excited about putting this work um to launch for next school year. You said we're starting now. Anybody have any questions? >> Uh this last week we got our approval for summer reading. Uh we kind of have to play timing game because of the summer learning grant and so once we got that approved we could get everything or once we found out we were approved for that we could get the application submitted. Um we did get the approval last

043week and so we are operating at three sites. um the same typical sites that we do in City Park, Faulner and high school. Uh about 20 minutes if you get each site and they will get breakfast and lunch at the same time. So well it'll be breakfast the first 10 minutes and then they get the lunch right at the same that's how it's it's served out. Um and that will be lunch for the day and breakfast for the following day. Um we do it that way because we only have one staff member that's pretty much run the entire program herself. We're there to help support. we do the monitoring and all the claiming and stuff, but Becky from the high school is typically the one who runs this program. So, uh it puts a lot

044on her and so we try to do the best we can to maximize how many kids we can get meals to uh in the little the little windows that we have. Um we're going to run it from June 22nd through August 14th. This will include the kinders that are coming in and it will give them a kind of blended experience. Right? We still have to stay compliant to our grab and go policies for summer food, but it allows them to kind of experience the lunchroom in that fashion that they're going to they're going to get exposure to it before they're around all the big kids um for lunch. So, it's we implemented that last year and it helped a lot with vendors kind of transitioning into the school this year. Um and so we're looking

045forward to to using that again. Uh and the wellness policy you guys will see is in packet. Um, and we we went through that I believe. Uh, I guess we can save questions for maybe then or we can do them now if you guys have any questions on that particular policy. Uh, Shiloh and I went through the trienal assessment which reviewed the policy as it was. Um, and there were a lot of zeros and ones. So, we went through and suggested the language to bring those up uh to level twos, which just means that the language is very specific uh and it doesn't leave a lot of room for gray areas uh and stuff. So, it really strengthens the policies and and our procedures. Uh and then on the website, we've added a contact form

046that the community can now give us feedback when that directly comes to me. Uh, and it will it could be on the nutrition programs, could be on wellness, could be policy, menus, what you know, whatever it is on our nutrition page um right now. And I think Ela might be putting it we might put it somewhere else on the page if we find that maybe it's easier to locate somebody to contact us or something like that. But other than that, >> would you like a QR code of that? I'm just thinking from the next school year it' be nice for parents to get out maybe as they register kids or things like that where they have something easy access to comments. >> Yeah, I imagine that I mean Ela's really good at having QR codes

047to all of our communications. So I know she will be rolling out communications especially with the wellness policy changes that are coming. Um we'll be rolling that out to people. So I'm sure there will be things that I'll make sure that are we working towards more scratch cooking. We are trying to um our the way our our current current HCA the current policies in place for that limit are are our scratch cooking and our proteins arrive fully cooked right now so that our food is double cooked present to the community. Um and that's just based on the community that we serve um and the way that it's written. It doesn't mean that it can't be changed, but it will take time for us to I'm sure there I haven't even delved into trying to change

048that policy. >> Um, but that is something that's on my radar to to learn about. >> And would that be for just breakfast or that would that be just lunch or breakfast as well? I believe for everything the breakfast after the bell might be a little >> a little trickier just because you that's a little bit more kind of a grab and go style. Um, but it's but we're already trying to do things like warming food and like the breakfast things that are normally could be served cold. Like we're starting to like serve those differently just to kind of get more interest in the scratch cooking and smelling those foods when you walk right in the building, right? But there's a lot of interest in the scratch cooking from the staff as well um as

049a community and us. So we definitely want to make that happen. I agree with the scratch. Like I do worry about the backside of it in the sense of you have three ladies that are obviously phenomenal. They already do. >> When you said you only have three staff in there, I'm just like going through all the things that have to happen in a day at a kitchen and I can't even imagine doing your thought, right? >> They are phenomenal. >> Seriously, >> it's amazing what they do. Um, so yeah, like the repercussion of that, like I would imagine you would have to build your team differently if you're gonna move to more scratch cooking because it takes more time as we all know, >> right? >> But I completely think it's worth the effort. So,

050>> we're all scratching. >> I'm sure WE WON'T GO ALL SCRATCHING, but I mean that's some of I'm older, I suppose. But some of my favorite memories from school was some of the scratch cooking from the kitchen, but I remember quite a few kitchen ladies in the kitchen making that food. Not three, maybe three at four. >> Our hope is to is to find that balance, right? bring in the scratch cooking where we can and still remain efficient and cost effective, right? And that's where the healthy pro software is really helping because um these ladies are phenomenal and they've been doing all the recordeping on paper on so that takes a lot of time, >> right? So this program um which Shiloh is going to help us in training them as well in using it

051so that they can become efficient in which is going to free them up. Yeah. and let them be able to do those things that they want to do and can really pour their heart into cooking in those those areas. We have um begun conversations with war in the garden to grow herbs and things that we can use in seasonings um to homemade scratch ketchup instead of buying ketchup from Cisco. Like that is a very easy way for us to incorporate scratch cooking the gardens and all and the students, right? the students get to be a part of that. Um, and I believe they built composting bins. So, there's also discussion about food waste from the kitchen going into that to help with composting. So, there's very scratching. >> Yes. The full circle type experience for

052the kids here. >> So, that was one of my thoughts as you were talking too is how much food waste scraps do we create? Like there's got to be a lot. >> And I don't have a sharing table. Do we have any of those kind of things? >> Yes. So, in an effort to mitigate that, we do have sharing tables at both schools. Um, there are certain parameters on what can be put on the sharing table. >> Right. Yes. Um, so if kids take the breakfast or the lunch and there are items that they end up not eating, um, they can put it on the share table and then another student who may want more of something can go to the share table and take another item. um instead of re-entering the the line. And

053so that's a way for us to reduce the food waste and then you know get it distributed. I have looked into ways to use that. I'm still researching ways to use that. But composting the waste that is actually going into the cans versus the share table was my focus with the >> the garden is used widely. Yes. I've seen it used in middle school. So I love I love that that's a thing there. How does that transfer in elementary though? because in elementary they take it to their classroom. They don't really have a share table. And that was one of my questions is how is it supposed to be divied up with elementary schoolers? Because I think the expectation is that they're supposed to take one of each item. And I don't know if they're

054supposed to eat it or not. But I subbing I had kids who want the second item and so I usually let them, but I'm not sure if that's allowed because I've heard things about not supposed to do that because of regulation. You're supposed to send things back in the kitchen. So how what's that supposed to look like in the elementary classrooms? because they don't have the option of sharing tables there sharing tables as much. >> No. Um not at the breakfast. At lunch they do. Um breakfast is more they really take what they are going to consume. It doesn't really become an issue in in the classroom. I think probably just because the kids know what's coming and what they're going to get >> and they're expecting and the rest is supposed to go back

055to the the classroom or not I'm sorry the cafeteria. Um because we have to mark inventory. We have to track what's sent down, what's come back because we also have to claim meals and if the full meal component is not taken, if all components are not taken, we can't claim that meal. >> So if something comes back uneven and now we have to go to the teacher and find out, but it's it really hasn't been a problem or an issue in the couple years that I've been managing that program. So I'm thankful that it hasn't been. My next question is how do they figure meals is like I got a breakfast last week this morning. It had eight apples and probably 16 like of the cinnamon barley and then you know juice and milk. So

056how does that how's that supposed to be hand out as a meal? Because obviously that's not 16 meals worth of stuff if you're including an apple and a cinnamon thing in it. >> Um >> so fruits and vegetables um they can take more they could take more than than what's there, right? they have to take a minimum of a half cup >> of fruits and vegetables, but uh the the bars and stuff, they're probably sending down the exact head count. >> Okay? >> So, if there are 16 kids on the roster, they're going to send 16 bars down. Um the fruits and vegetables might be a variety. Maybe they're only sending, you know, they know that particular class comes back and they send all the apples back. >> They're only going to send six down.

057So, they might change their accounts >> based on just the history of that classroom, >> right? Having having kids, I know that the stuff I wish they would eat versus what they'll actually eat is wildly different. >> Yes. >> Do we survey the kids to try to like create like an aggregate list of these are the things that were required to feed them as well as the thing that they'll actually consume? Because I see like at lunchtime whole food trays just get thrown away. Like even sometimes a milk and like everything it just all goes straight to the garbage or sometimes a kid drinks the milk and then throws everything else in the garbage. So trying to like create a list that fits the bill for for you know the rules and regulations but actually

058will get consumed. Is that a way that we could like survey the kids like hey you know vote for what you like to eat obviously you know everything sugary is what they'll want to vote for but like but I've seen like some of the snack things as well like the you know the bite stuff where they get a taste or whatever and like raw asparagus coming like nobody likes raw asparagus right and like a kid that eats raw asparagus and hates it will never eat cooked asparagus which is phenomenal sometimes. So, like making sure that it's items that they'll actually take into the future with them as opposed to just throwing away and writing off their list forever. Like, can we survey them? Could we ask kids to give some feedback, especially the young, finicky

059ones? >> Yeah, we do. Um, we put out surveys to the the classes or at least I have um a couple times each year just to get feedback um on specific items they might like to see, uh, ones they don't want to see anymore. What is really neat about the healthy code software is there is a feature in it that will tell us which meals are eating and which ones are not. Um, and it I think like workhorse and underdog and like these so it will start to track that for us so that we can identify those meals that are really just not >> like somebody might think they like them but they're not serving the kids well and they're not holding their their weight. We're spending too much money on them. We can eliminate

060them or we can try to switch it up. um he was talking about the ease of this software is we can make changes to things very quickly and it will tell us okay now you're over on this or now you're low here you can adjust so we can change recipes we can swap them out um we do have a lot of new things they've been coming that'll kind of swap some of that I have seen already is not being well served for them they have to put input that information into the software or is that just based on like they might track what's left over from lunch kind of thing to see internship which is the options that they enter their production records and the meals that are going to be served when that goes

061in there it will do the analysis uh to determine if that recipe is yeah so is our participation sufficient for the amount that we prepared and is this costing us money or is it saving us money and are we getting enough out to the kids so sorry >> oh I could be wrong I think the lunch ladies have already started like listening to the kids on some because I've heard Mr. Hart talking to middle schoolers and I've talked to some of the elementary schoolers about having them tell them what they like and what they don't like as a means of just trying to get a better feel for that. But that the software sounds like it'll be phenomenal on that from that department. And I do try to do taste tests every year. I try

062to get at least one in if not two um especially around our commodity ordering time when we're going to be ordering because we order for the following year. Like we have already ordered for 26 27. So we have to many plan a year ahead and anticipate what we hope in order to put our food orders in because now the food trucks have to bring it all in for us. So um there is a level of >> so we ordered in March all of our ordering for 267 >> not everything >> not our frequent flyers and do you get it now or does it come later? >> No. So >> yeah. So what she's talking about is we get USDA commodities. So every student that you serve and it's based off past data. So last school

063year, you get a certain um it's like 20 some cents per student throughout the entire year and you get some to spend on USDA product that is by America grown nationally. So there's like burger patties, canned fruit, breakfast items. And so you kind of allocate money on what what your students are liking and you it kind of helps you with the food cost at the end. >> Um so you have to forecast that out. So in March, what she was talking about is you go through an order calendar and you plan say like I want burger patties to come in November and that's when they get delivered to the state warehouse which is in Salem Goldar and then she will order based on how much usage they are and start pulling some of that inventory.

064So it's just off. It's not like everything. >> We have different vendors. Um, but it's a way just to help offset costs. >> Yeah. So, you forecast >> for 26 27. It's mindblowing. >> And we are the one state that actually orders late. Most states were almost in November in October. Yeah. >> Crazy. All right. I'm gonna go ahead and wrap this up for now and we can have you back again. >> I feel like I need to come. >> I also want to know like if they have questions, Jen's available and we can email her. We can stop by. We can chat with her. All the things have some more questions. So this is going I want to talk about um one thing before we move on is the infrastructure and students uh helping

065with staff. So I am all for scratch foodade before talking about staff the students actually help the staff so it is yeah especially when I revisit the trace um and part of them being able to to do that and bring in other students in leadership especially as we see the kids coming and presenting here that's kind of helping you kind of build something with Adam um is your hard >> yes we are working towards it we just don't have the the ladies in the kitchen right now are so efficient in in what they're doing they can't supervise students um and make sure that they are doing things safely like that's the key like this that I don't even know that they're allowed to spray the trays, but um we are working at like wiping down

066the the salad bars and maybe sweeping the floors and those little things that maybe help the kitchen around just a little smoother. Um and maybe a kid could earn some credits or some volunteer hours in there. I'm not sure how it would translate for the the K8, but at the high school um a lot of times I'm trying to get like an office maybe to come help or help. There are two girls typically that come over from Miss Wily's marketing class to run the coffee um over there and they can earn credit because that is class. So yes, it is in the works. >> Thank you. >> Okay, well we'll wrap it up. Thank you guys for all we're going to move on to our superintendent report. >> All right, good evening. Superintendent report for

067May. We're going to start off with our bond projects. June 22nd after hometown days, we begin and we have Scott here with RNC to provide an update and explain the documents that are action items tonight. Scott, >> uh, did you want me to do explain the documents now or just a preamble talk about? >> No, go ahead. uh Scott Rose guarantee management group. So you will find in your packets uh the bid results from yesterday's bid opening. So fresh off the press. Uh we uh uh had a full assessment done of our entire district that was completed by brick architects late January and that was taking your bond program bond promises and making sure that they understood exactly the scope components in each of those assessing all the buildings sites and so forth and then

068developing um we'll say kind of the next level of next year budgets uh our estimates to make sure that we are aligned with our budgets and from that we determine what projects to move forward into summer 26, what would stay in December 27. Uh and primarily we were looking at it from the lens of what can be designed quickly and well and uh what did not require permitting that would extend that construction start period into the summer. And as such we uh uh are doing the high school parking lot and high school roof repairs. Uh roof repairs just to avoid ripple effects is going to happen. And the parking lot because it is high visibility and uh you definitely have difference between your your north. um which yes uh the south lock had or excuse

069me the north lock um was discovered by the geotechnical engineer to have what we call undocumented fill which was kind of a variety of things and cars loves that term um it's just it was just a mission material hence why it's performing more poorly than south but south is also pretty it just doesn't have some of the subgr issues so uh roof repairs uh we identified that Um the roofs in most cases where they had had leaks was because of a delaminating material. It was not because of an installation or not even entirely because of age. It was a delaminated material. We worked with your local consultant that is a direct hire consultant director of the district. uh and they work with the manufacturer that material consultant was able to convince the manufacturer to donate

070materials. Uh the rough understanding of that that value is about $150,000 worth of material that will come to you for free. Um it is not under warranty technically. It is basically your arm consultant strong arming the manufacturer say we specify you guys a lot and this material really shouldn't dilaminate this time even though it's it's not technically still under warranty that's why it's not if it was warranty just get the whole thing replaced it's not warranty it's just getting some materials to help reduce your costs and so you're still and that's only a portion of materials again it's just the membrane and just certain areas so anyway great leveraging there uh So, uh, we will, uh, uh, so we had advertisements out on the street April 29th. We had pre-bid contractor walkthroughs on May 5th.

071We had an addendo issued May 12th and bids open May 19th. So, it moved through in about a two and a half to three week period. We didn't with uh, state rule does allow us to shrink that down to two weeks. We wanted to extend it a little bit more so that we could reach out to more contractors, get more engagement, more competition. right now by and large it's a buyer market for school districts and that there's a lot of competition out there uh because there's very little work out there. So we're getting more biders coming in and so the action items that will be in section 8 of your packet that you'll um take action on tonight uh was for the uh roofing project where we had three roofers. I was hoping for more

072but three is good because all three of them are very capable of doing I work with each of them on multiple school work projects. Um uh Uncle Ro was the low bidder and you'll see the packet and you'll be able to take a look and evaluate that. And then the parking lot project we actually had seven biders. I was very pleased with that amount. Uh we were worried that an hour before bid time didn't have any bids and all of a sudden they start flowing in and everybody wanting to watch. It was actually great guys doing this the last procrastination. I've been doing this 38 years. It's still surpris um uh and low there is uh uh Heyworth Hwath, excuse me, Incorporated. And what's nice about them is they are based in Mcinville. Project manager

073is 15 minutes from here. and at least three of his employees actually live in Sheridan and they have kids in Sheridan school district. So, as you take a look at mobile, that's fantastic. That's for your parking lot. Um, uh, and, uh, uh, I believe I said that the roofing low bid was strong strong for both bids, both parent low bids combined, uh, are well within your budget. Um, uh, primarily, I'll say three reasons is is is one, we have a lot of competition right now on the market. Two, you got that break on the materials for the roofing, which is great. And three is cost estimators right now are being very conservative because there is uh rampant inflation. Uh there is a lot of uncertainty regarding tariffs and how they affect the bid prices, but

074with very little work that kind of counters that and drives those cost down. So we're very happy with that. So that everybody's aware because you are a public entity, you must pay for bailing wage. And when we talk about a low bid process or competitive bid process, um because this is design, bid and then build, you do are required to take the lowest responsive bid from the from a responsible bidder. There are two evaluations for that. Lowest responsive bid is yes, you take the lowest price and then you make sure that their bid actually responded to the criteria to the instructions of biders. If for instance, they did not turn in their subcontractor disclosure, that would make it nonresponsive. I would have to reject that bid and go to the second level as an example.

075So bids are responsive, biders are responsible. So in the biders category there are four criteria that on the state list in respect to identifying whether or not a bidder is responsible and to summarize that that really means are they capable of doing the work? Have they done these kind of projects before? You know, you know guidance is I've always wanted to do one of these but that be somebody else. So so we're looking at from that lens. We also take a look to see if there's any claims in the state as well. But um but again, you know, we're a very solid work. He's done literally million square feet of schools. Uh Howard Howorth is um uh not somebody that have a lot of parking lots work with myself, but when I look at their

076resume and and a couple references um they're actually very strong. They do a lot of I'll say commercial industrial buildings. They did work for McMindville School District, their CTE lab. And so what they do is they tend to do the the buildings and the site worker site development parking lots. So they've done about as many parking lots as they have buildings, if you will. So it's kind of like they do more comprehensive projects and uh I love the fact that they're local and uh I I think they're going to service you really well. So our recommendation in section 8 of your board may board packet is to recommend award to those two firms for the prices that listed there. and we will have that those came in about half of the budget which was 726.

077So, uh we don't want to go run and spend that money right now. Uh but there are a couple projects that were not a new bond uh program that we think are critical to do. Um one of which being storm drainage challenges at SCS and we will come to the board in a future meeting probably in June even to say we'd like to divert a portion of these savings to that critical project that was not necessarily identified in bond but is critical for the success of the projects that are listed in bond. So, um, but we'll go over that, but most of that we want to save until we get closer to, you know, probably this time next year. >> So, why aren't we doing the expansion of the parking lot at the same time?

078Like, would that not save us? >> Great, great question. Um, it would not really save you any money. Yes, we have maybe one mobilization instead of two. Um, but those mobilization costs are quite small, especially if you get somebody that's 15 minutes away. Um the other the other sort of larger driver is the land use process. The land use permitting process um that and because you were in a flood zone and you have other challenges with that as well. Um that would have added about six months worth of time for the permit processing. And when we decided, you know, we did all the assessments or had the architects do all the assessments and say really confirm, if you will, budget to scope, that was late January. And we wanted to make sure that your first

079projects were successful. You didn't sort of start out with a hiccup. So, uh, the new parking lot has just permitted challenges. I'm confident they'll all be fine. Uh but your even your high school site right now has multiple light block lines and just to consolidate the lots and get rid of those lot lines because we can't run s like for instance storm sewer over those lot lines. Um that in of itself is a 90 degree process. Um I am actually working with the district and really needing to get their work done and have the lot lines. They have to rent an easement to themselves. Um, yeah, within a jurisdiction, different county, but still. Yes. And and we just shook our head because in theory, you guess I guess you could sell one of those lots

080and and that somebody else would have store crossing and that easement has to be in place. You're never going to sell your lots. Your high schools all but but nonetheless, those are some of the I'll say things that have just kind of lingered for decades that through this process we've worked to clean up as well. so that your high school will be down a single time have those issues. But again, those administrative pieces just take time and we just we just knew we couldn't get that move that quickly. Um just given kind of the nature of the permitting in your in your area as well because it's not just the city or the county. You got the city portion and they work together, you know, in some form or fashion. So that it just I'll

081leave it at that, but it just it will take longer to process. We just want to avoid having a hiccup on your very first project. Those projects will not start until due June 22nd after home home days. So we're not picking up project your your site area materials cars or anything like that. And both are scheduled to be done by August 21st at the latest. Um the parking lot folks said I got to take that long. So I feel good about that. So we're giving two months a question on that corner lot. you talked about was that kind of like remove all just kind of do like what was the >> oh for the design yeah we're going to remove so it should be fairly straightforward when anybody looks at them it's kind of like

082that speed bump that way versus this way so they will um remove all the asphalt they will remove 12 inches of subgrade and they will roll and proof and compact that and then they'll put in 12 new inches of uh structural fill not sorry but compacting fill um and then pave over that on this side. We're going to grind the pavement and then do a two inch overlay. So more or less kind of four inches on that side, two inches on this side except I think in the bus drive areas go to six in the new area. So just more compression. Uh it will also incorporate uh curb work and also too is I keep calling it a parking lot project but it is parking lot and exterior lighting. uh we will replace all the

083existing exterior lighting and we will add more exterior lighting and so the designer actually walked here with Sean in the dark in middle of the night to say okay these are the dark spots and um and to uh take care of that and we're trying to get some energy trust of Oregon grants for the exterior lighting I'm not confident we're going to get much because exterior lighting code requirements are not um are fairly stringent as is so I don't know we can go a lot better than code and because your ETO grant um is a portion of that delta for code and better than code and that's just a piece of that delta so it's not much but we are still going to do the >> does that mean we'll have light poles out here

084or will they be out structures around >> uh both so um anything that's got an existing light pole uh we will be replacing a light fixture putting on new light fixtures um in some cases the whole pole itself lead basically the pole if you will. Um but we'll also be doing wall packs. I think about half the lighting is actually wall packs are lights attached to the building. So it's a combination of because a lot of your walkways are closer to the building. So rather than trying to cast light you get into all sorts of code issues. Light has to go down rather than so you don't have light pollution neighbors. So we do wall packs right at the walkways and clouds go down lights are but um yes the project will do two. One,

085replace all your old lighting and two light up the dark spots. So, I think we've got I think we only have two new holes and then we've got about 15 uh new wall building. So, plus all the replacements and then when we do the new lot next uh year um that has I've seen diagrammatic design has six points and that may change because they're very early design. Um, also it is our hope to start the new lot actually around spring break rather than waiting for the summer. Um, I mean we're going to gauge dryness and that kind of thing because of twofold. One is we want to improve access to the grand stand and we're going to do that with the new parking lot project. We tried to do with this one, but if we

086added a single square foot of asphalt, we're going to go into that process for so um, so we're planning just add a little bit of a access, but it was not allowed. So, we're going to just do that with regard. We're doing a whole lot more asphalt because it's still the same process. We're going to do that, but we want to have the ADA improvements done in time for graduation next year and we're going to push hard to get the new pipeline done in time for graduation next year, too. So, if I get all of April and all of May, I'm get that done as well. So, yeah, that's that's the that's the goal. >> Sorry, a lot of explanation, but there's a lot of stuff going on. We're actually getting to the fun stuff.

087I have one more question going back to the roofing project. Should you be concerned at all about the roofing material that's being donated and >> Great question. I asked that question too. The consult is that you have a you have a roofing membrane that is two generations old. >> So meaning the technologies improved twice in that time or been changed twice in that time. So John Mansville is the donator. John Mansville there's there's millions of John Mansville around um this region and countless >> pardon >> that's not yes I don't know if you folks just got a bad batch or the technology simply improved I'm going to guess it's probably the former and that does happen um on occasion it's rare but it does happen where you just get a bad batch of stuff it

088can be a bad batch of sheet on flooring or carpet in this case it was roofing which has to revert Right. Um, and and was it that bad? I want to say that it's about eight years old worth of stuff. It should last. A normal membrane has as a base minimum 20-year warranty with a couple extra bells and whistles. You get a 30-year warranty. Eight years it should be laminated. And it's not delaminated wholesale. It's delaminated kind of really at flashing areas. And again, we particularly was not an installation area material. And Don Bansville is making good against that. So, um, good, great question. Um, no, I have a lot of confidence in John Mansville. I think this is so bad. I'm going to guess a bad match. I don't think technology was years ago.

089Um, it could have been left out, too. Could have been left um unprotected, which seems I know odd for roofing and cyclones outside supposed to be, you know, weather do or sustain against weather. But when it's an uninstalled product sitting in rolls, it wears differently. So if it was sitting in somebody's yard or maybe in somebody's warehouse or drone for an extended period of time as a roll, it would weather differently right on the edge of the roll and ask that we're guessing a lot why, but we just said you got to make this. >> All right. Thank you. >> All right. an update on the 27 26 27 budget. Um as you know that we are um uh budget committee votes for the board. We will have a hearing before the next board meeting.

090Um so that is first and uh we will um snap to open the hearing. Um there will be a whole thing that has to be read with the ex um amount and then um we close the hearing and then we go into our regular board meeting that will be in June. Um so our ending fund balance I did um we do have a policy last adopted in 2012 that I would like to um bring to the board um and have um Natalia and Ruby take a look at uh that policy sets our new fund balance at 5%. And um we've done some research and I believe like well mine is at 9%. Um, I remember my budget class when I was getting my admin license, they said 7%. Um, was supposed to be your income

091balance. So, um, and other districts have it even higher. So, I just think that is something we need to look at. We are into our, um, tier 2 reductions. Um, some reductions and force notices have already gone out. We are looking at reducing some hours of our classified staff andor adjusting the days and that is still in the works. And then we have negotiations with both um groups the licenses the full full contract and then uh classified as just insurance but we have not received our insurance rates yet >> but they are >> they are just today. So >> okay so we will get those. So, we're moving along. At the same time, we are growing programs and we have a really unique opportunity. We had a manufacturing grant for the Barbara Roberts project. However,

092uh without the building, uh it was not going to be a smart city. We could just use a bunch of equipment and just store it. So, we decided to pivot and we did some research with a company called Paxton Patterson and um we are doing um a CTE building. We've got the vertex building coming in and we're going to be setting up STEM labs for our students. We've also had multiple meetings um for our fire science pathway. I looked at the student um interest survey that went out on Monday. We have 10 students um from Willina, AMD, and Sheridan. Um I nudged superintendent for Carell. He was doing some forecasting with students this afternoon. So we're anticipating more. We'd like to have 15 to 20 and super excited that um we're going to be working

093on that. We are working to and secure an instructor for that program that we will start in the fall. So that's coming together very very nicely. Um and then our building one over here, the program's going to the um district um learning center is going to go into the main building and then we're going to be able to do some more CTV at that building and set that up as a classroom. and the trucks um truck driving simulators already there so we don't have to move them so it just made sense. So question uh how this adding additional staff >> so we are going to have the districts are going to have to pay you're talking about the CTE instructor require science that's a great question um the districts we have to determine an amount

094per student per seat so each district is going to contribute to that and then um we're having conversations with emergency services and um We are looking at it being like a half day program. So we still have that to figure out. Um but that is a contribution. So we would be responsible to pay for let's say we have five students and then we could use part of our high school success grant to pay for those seats which is >> Yep. High school success. >> You were talking about hiring a fire science teacher because that's what you're in a soft start. When does the welding and truck driving start? Is that going to start in the fall? Does he have staff party? >> No, those are those are probably going to be mid- semester. We may

095start we want to look at the um as possibly like a club after school. >> Okay. >> Start off, >> right? Because of budget impacts, >> you know, that is that is certainly more doable to start that. Um but we're we're very excited to get going on this. Um we can have the classroom converted over there. um choir districts, AMD Sheridan um and Grand Ron Emergency Services um just been fantastic to work with and so they're all very excited about. We're going to get this started. It is going to be for credit um and our students know it for the year and um on Fridays and making music on Friday as clubs after school sort of thing to begin with. Most likely we still have to hire instructors for that. >> Welding and truck driving.

096Welding and truck driving. >> We still have to hire instructors for that. >> No, because oftent times we find a staff member that would like to do after school. Um like when the high school does their report, we talk about the gaming club or these other things. So this is what we are hoping to do unless another district comes up with another brilliant idea and we jump on it because this is all districts that sort of or is it just >> I don't think they do. What if we placed one of those things in a different district? And that's a distinct possibility that we could shop. They want to take a moment. >> Yep. >> So, and we've tossed that out there and we have, you know, if they if we can figure out how

097to do some of these other programs and other locations. This is really the pilot for the fire science that we're going to figure out students and make it work. >> We're also going to show that we can make it happen. >> Yes. Yes. Definitely. All right. I jumped ahead of myself. This is um the labs that we purchased with the future ready. Um these I believe all of this has been delivered. So these will be STEM labs as an elective for our students. And again this is hands-on. It is very um student driven. These are modules that go for six to eight weeks. And uh we were able to visit in Salem Kaiser years ago. So they used um some grant money and purchased the STEM labs for for most of their middle schools. And

098so we were able to go to Whitaker Middle School and observe it in action. Um it basically the teacher's a facilitator. The teacher does not have to be an expert in these things. It's very very student driven and they work in pairs and then you can switch out the modules. So >> project based. >> It's very project based. Yeah. And it's just this it's very well designed. Um, and so we're excited to get that going. FCS, um, um, it will be elective for middle school students and then STEM labed for the high school as a semester course >> next year. >> For next year, >> Yes, we are getting all that together. Sean has a busy summer. >> Okay, and that is my report for tonight. Any other questions? That's a lot of excitement. >>

099It's weighing the budget cuts while we grow programs. >> And this is the communication I keep telling staff. We still need to grow programs and we need to keep improving. So yeah, that's where we're at. >> Um with how's that going to replace other electives for next year with budget cuts because I'm assuming we're getting rid of some especially at the middle school and high school. um getting rid of some of our electives. Does that mean we're bringing extended place of some of those? >> Um well the we do not have yet I do not know if we're gonna be able to offer the foods class >> um >> and that we are a couple of those other electives and then some of the science electives this would replace >> and we've had the conversation

100of we will be having class sizes of 20 to 25 from middle school. Some of our electives have been around 10 to 15. So this is this is where we're headed for next year. >> Yeah, >> good question. >> Right. Any other questions? >> Next up, we have our fiscal report from Karen. Um, we have the general funds update and just so you know, our stable fund has been adjusted down by,000 first for this year and um it's just we're just Um the next thing is the for the appropriations check. Um I have a resolution for us to swap appropriations. And you can see on that top line under instruction and support services by the end of the year what will end up being spent is over what I originally appropriated. So basically what we

101can do is we're gonna swap just swap appropriations. So we're gonna take some from two and give it to one and so that basically will make it so that I don't we don't overspend in one of our um categories. So I have a resolution that will be in action to help prevent that if we go. Um, this is just a bond update showing set for bond. And this this is one of those things where you go to a workshop and you're like, oh no. So basically what this is saying is Gatsby is trying Gatsby is the um governmental account standard and they're just trying to make the audit I think more user friendly because I know we'll start looking at the audit less over a so basically what is happening is it's going to become

102more um like called out So you guys are tasked with a homework project of trying to decide what do we want to count as significant and you can do it as a percentage or dollar amount. And so what I did is I gave you an executive summary of what's going on. Um I also have if anybody wants more information about those financial reporting changes from our auditor if anybody wants to get a copy of that I can give that to you. Um so what I tried to do is with these examples just showing like if we said okay anything over 10% is going to require that we call it out in our audit then you can see based on last year's audit where we would actually have to make those call outs. Um it's and

103like I said it can be a dollar amount. It can be percentage. Um and it's nothing. It's not it's not like it's bad or whatever. It's just changes and like this with our procreation change that would probably be something that I would have to call out again in our management management discussion. So I don't know how you guys want to go about doing this. Um, if you want me to just go with like the example I general resolution for next time yourselves don't know how to go about this but we have to get it done because I have to um part of what I had to do today was get our inter audit information to the auditors so that we can do our audit and I will have to do incorporate this into our What

104is your recommendation? >> I I think like the 10% seems like a a good number and this is one of those things. It's like okay this year this is what it is. is 10% and if we you know go through the audit and it's not showing anything or it seems too much or it's really you know um I just I was you know trying to see what would be like easy thing to figure out and like I said I don't know how it's going to work and that's the other thing if we decide on something in terms that we want to change in the future you know how often or how easy that would be to do. >> We're not changing the road. Yeah. >> Yeah. Seriously, it was one of those things like one

105more thing to do. Um, so that I guess that was the other part of it. um been like getting the audit stuff ready and then all of a sudden it's the end of the fiscal year. So moving on that and um yes we'll budget next circle. >> All right. Any questions? >> Again, we're taking appropriations money from we're taking it from 200 and moving it into um there were I'm trying to think I think in fun 200 I had budgeted a lot for like the summer program and stuff there was kind of like some extra out there. So it's basically we're not spending that fun >> and just to have any um concerns being audited that where it's going to be >> just takes the board resolution to vote to change the money. >> That's

106what the auditor is going to look for is vote. >> Well, I'm just concerned we're taking it for fun too is that we don't issue 22 later. Now I when I do review you it's got all the little calculations on the side and so hopefully everything covered and everything should not be. >> All right. Okay. New and unfinished business. We put SHs graduation on there. Um, I guess two of us have experienced graduation here before. The rest of you have probably seen it at some point. Maybe not even that. Okay. >> Well, we get to participate. >> Yes. Yes. So, um, there is some expectations of us. So, we need to look nice like we're attending a professional event of some sort. You don't need to be super tight or, you know, anything. Wow. But

107you just need to to be you're representing the district, so try and dress accordingly. Um, I don't know what the weather looks like yet, but last year it was a really hot day. Uh, and we are not under a tent. So, um, be prepared for that. Whether you need your sunscreen or whatever, but Dor, I think he's already put the time out what we when we get here. We usually meet right out here at the high school. Um, and we group up with the graduating class. And then Pat will kind of tell you where to go and when to go. And, um, usually the chair is who hands out diplomas, but as you heard, I gave that to Adam. And, um, whoever's the future chair will get that job, too. Um, and you do have

108the right to give that to somebody else if you would like to. Um, it's kind of fun to give it to people when it's something special. So, um, but yeah, we'll get to go out there. We'll we'll sit and clap and cheer and all things with everybody. And at the end, we'll get to shake hands and then we'll leave. Um, it's pretty scripted and pretty easy to follow order, but I just thought I'd give you guys heads up for what it kind of looks like. >> 1:30. Yeah. So, be here on time because they need everything out there to work on time and we will leave you if you are not here. So, and you'll be the one looking like walking across, >> right? So, just be here. Any questions about graduation? Everyone will be

109there this year. That's awesome. Looking forward to it. All right, let's move down to action items. We have the bond contracts. That's what we just learned all about. >> Is there a motion to accept the roof repairs? Um, what is it called? It's a contract >> contract contract. >> Is there So, is there a motion to accept the roof repair contract as I move to accept the roof repairs contract as second? All right, been properly moved and seconded. Is there any further discussion? Any questions or comments? >> Hearing none, we'll move into a vote. Jen, go ahead and take that. >> I motion passes. >> Next up, we have Is there a motion to accept the parking lot repairs bid as presented? motion to accept the park and leopard as presented. Is there second? >>

110I didn't second the last one. That was that was not a second. Is there any further discussion? Hearing none, we'll move into vote. >> Jen, I motion passes. Yay! How excited. >> Yes. Thank you for coming. >> All right, we have Is there a resolution? >> Is there a motion to accept the resolution 26-06 as presented? >> I will to accept resolution 2606 as presented. >> Is there a second? >> All right. Way to get that in there fast. It's been properly moved and seconded. Is there any further discussion? Hearing none, we'll move into a vote. Jen, go ahead and take it. >> I motion passes. Next, we have the board calendar. >> Um, I do have a proposition. Shall we shall we vote on it first and then we'll go into discussion? So, is

111there a motion to accept the board calendar for 2627 as presented? A motion to accept the board calendar for 267. All right. Is there a second? >> All right. So, properly moved and seconded. Is there further discussion? Have some discussion. Um, I would like to propose us moving our board meetings to 6:30 on Wednesdays because you guys hear me too many times. I have sat here wondering if I was going to be along with you guys and I know you're all on the on your way and so to me that says we need to make a change so that it fits your guys' job lifestyle a little bit better and I think 6:30 would be better. I don't know. I don't know. Would that help you guys better? >> Yeah. >> Okay. Because we have

112the power to make those changes. So >> that's something we can do without changing the calendar. But that's my proposal. >> We need to have a separate function. >> All right. So next month we'll go to 6:30. Is there any further discussion on the board calendar? Any dates that you think they changed? >> I'll just say that I would have to be here in November. >> Okay, fair enough. I want to make a quick comment that you'll notice that board work sessions are a placeholder. We don't necessarily have to have them. We feel like, hey, we really don't need one this month. And I tried to place them on months where there wasn't a whole lot of other things going on. I skipped the racing really crazy racing this month. So, but it's good. I

113think I appreciate having board work sessions available as we just continue training and learning together. >> Did we not want to have a board work session plan for a Saturday in January this year? I know you did that this last year. >> And that's something we can talk about session to see what date we want to do and what's going to work for everybody. um different from election years, we do not have to have a board meeting July, which is really nice for the district office, but we um wanted to have a board meeting where you talk about board goals, superintendent goals, have that. I mean, that's a work session for the July days. So, that's the information on it. Any other questions? Now we'll move to motion. >> Moving on to our policy packet.

114Is there a motion to accept the policy packet as presented? >> Move to accept the policy the May policy packet as presented. >> Okay. Is there a second? >> Second. >> Right. Probably move seconded. Is there any further discussion, questions, comments, concerns about what you had in there? >> Super excited. >> Um, one of the things we discussed with the wellness policy is we had talked about being a little more strict on it. We kind of decided to hold back a little bit this year because we want to slowly ease into that a little bit means there's going to be some pretty big changes for our community. So the goal sort of is this year we're going to move into the new wells policy assuming we all voted in. Um and then in the future

115uh we have to review it in three years I believe is so in the future either in the next year or two or at the three year mark we'd like to review it and possibly make it more vote >> I >> motion passes all right topics for the next meeting coming to mind that you guys are dying to talk about. I would love to kind of have a recap of our behavior policy from last year. I know um Miss Love came and presented at the beginning of this year. I would love to kind of hear how she's how things are going from her perspective. Um now that I've had some experience being in school and seeing how they go from my perspective. Okay. Now, she presented today, so we'll have to see if she would

116even be available. >> Yeah. Over the summer as kind of a recap of how that's doing. Anything else that's on anyone's mind? >> Student members are contin >> I have another kind of hair range thing. Um I I would be curious to see what it might look like to reduce our screen time next year within our school. I don't know if that's a huge option, but >> I'm sorry for our kids and work on having more I mean I would love to see >> Chromebooks. Yeah. Um we rely heavily on them a certain age group that you're more focused on. >> Especially like elementary age if nothing else. I think elementary and maybe middle school. I think I'm just curious what that could look like for us. Um, >> finally so we know which principal.

117>> Yeah, probably the high school handles. Oh, let's say one more thing too. Um, I have concerns about the cell phone policy at the high school. I've only slept there one day, but in the one day that I was there, there was um cell phones there that day that was approved by the principal for a school project. So, I have concerns about that because we're looking at the executive orders around that. I'm not sure it's within executive orders. I think there was like one line where possibly it could, but I have concerns about um the allowance of cell phone use for school projects when it could be avoided. Okay. Seeing how we've recently visited the cell phone policy, um, is there a chance that you could maybe meet with Pat yourself and see what you

118can sort out on that one >> and then report back to us and let us know what >> I feel like >> because we've talked about have an open door on that policy. If we need to make change, like we're totally willing. You just need to understand what that change needs to look like, right? >> Go ahead. Sorry. I I think if he has a reason to >> Yeah. Listen to maybe their ideas or what they're going through. >> Yeah. and what consider being compris >> it all goes up the chain before it gets to us. >> Yeah, that's why I'm saying let's just go back and talk to Pat conversation and go from there before it comes here. Um, and again, if we need to make a change in our policy, then let's visit

119it that way. But I don't think here's the best place to have that conversation. Next up, board comments. Does anyone have anything they'd like to share today? >> So, I assume you got the same email I did regarding scholarship uh that that of the very few people that actually applied for it were both from the same district. Nice. >> So they awarded it to our district uh to share between the two of us. >> Okay. >> So ask I got the email but it doesn't have my name on there. So trying to figure out how to >> So that means you get $500. >> Yeah. Yeah. So it's like whatever residuals would have to be paid by us. Um >> do you have 500 or >> No, it's one one shared $500 is what it

120sounds like to me. >> But they registered invoices free then invoice me. So I think that's how we did. >> Yeah, there's two different tow. So good job guys. And >> a lot of it is like who's gone before. I went last summer. If there are things that Ray wants to do that and we have to share it, if it can be paid more fully, he's welcome to do that. I did get a go last summer, so I have experienced that already. We decided their way. Okay. Any other board comments? No. Okay. Moving on. Next meeting is June 17th at 6:30. >> Y'all y >> listed. She lists every week upcoming events. So, they're there for you to check out in her email. And it is 7:48 and the meeting is journ. The paper was

121smaller, just so you know. >> I think someone just made smaller prints. Five years we