001It looks like we're live now. Hi, Larry. Hi, Samantha. Hi. Okay, we're going to uh presentation. And oh, I didn't know she said sorry leadership. [Music] Oh, good evening everyone. My name is Tasha here to provide you with the latest updates and events on activities that share. Our ASP leadership team is working hard on planning exciting field day that is scheduled for June 5th. Additionally, ASB elections will be held on June 10th. Be sure to encourage involved. In spring sports, the boys 400 meter relay team, Alex Martadison, and Chase broke the school record with an impressive 440 5 seconds. Today at 400 p.m. the softball and baseball teams they stop the final game of the season. Don't forget that the spring sports banquet is coming up next Tuesday at 6:00 p.m. to celebrate the season's
002achievement. The FFA banquet is scheduled for May 23rd in the cafeteria from 6:00 p.m. to 8:00 p.m. with the doors opening at 5:30. Their recent plant sale was going have a great success raising $5,000. The extra flowers will be used for graduation and tomato plants will be donated to community garden is hosting their the college fair tomorrow specifically for our eighth graders to help start planning for their futures. There are seven average seniors graduating and they have plans to attend college in the fall and they have been working hard on applying for scholarships. On June 21st during the art department will host an art show in the cafeteria showcasing their paintings and drawings. They will be making paints and making drawings. The the music department is planning their final concert on May 29th and senior
003awards night is next week, Wednesday, May 28th, starting at 6. Thank you. Thank you for your report if you have any questions. Can we give those track kids a round of applause for breaking the record? Amen. [Music] Well, it's not officially looking pretty good pass. Good evening. Thank you, Superintendent Vicky and board of directors for the before you to talk about the West Valley Enterprise Zone and for entertaining our request for resolution. My name is Alash and I'm with Step 4. I cover Hill County and I focus on business retention and expansion. I want to make sure before we dive to sort of the real work of it that everybody understands what the enterprise zone is to begin with. So I did include some information in your packet. Um to begin with, an enterprise zone
004is a state designated zone that incentivizes traded sector business investment. Traded sector businesses are businesses that make and sell a product on a larger domestic or international marketplace. So when people ask me what does that actually mean? I'd like to make some um kind of use the example of if you have a downtown tap house that is not a trans sector business. But if they have a brewery in the back of the business, that portion of the business is trained sector because they're then making a product that they might be able to sell into the next town or into a retail marketplace. So again, they're then keeping on a larger uh marketplace. It's about bringing money from outside of the community into the community. Okay. So mostly for us that's manufacturing and agriculture. As you'll
005see in the packet, this zone, this enterprise zone was originally designated in 2015 and is set to terminate June 30th of this year. Um, it does encompass all of the incorporated parts of the cities of Lamina and Sheridan. It is a shared zone. Um, and SECOR is the zone manager, which means that we work directly with businesses through the application process and serve as the marketing agent. Um this enterprise zone also has a couple of overlays. So like I said it's intended to support trading sector business development but there is an option for overlays. It carries two. One of them is the hotel resort overlay. So it can provide tax exemption for investment for hotels and resorts. um and also offers e-commerce incentive which is really valuable for rural communities especially so that if people
006are doing business online they can take advantage of the portion of the incentive. The standard enterprise zone is a three-year tax exemption and I often receive the question about well the business makes an investment are they completely tax exempt for three years and the answer is no. So if an existing business for example currently has property and facility and equipment valued at a million and they make a million dollar investment if they qualify for the enterprise loan and go through an application process, their tax base is frozen at the initial million for that three-year period. when they come back online, it's then valued at two million and you would see that delta be received through uh the the standard property taxation process. The the idea behind that is that when businesses are making large investments
007in facility and equipment, they're also generally hiring folks, which is actually a requirement of the enterprise zone. The state likes to incentivize job creation. Um, it gives them a chance to get those assets really working for them and generating revenue, hopefully even generating a profit before they're hit with that additional burden of having to also pay for the property taxes of that investment. Okay. Um, there is a uh an extension opportunity on this program where a business that is in in the program can ask for a four year extension. When they ask for the fourth of fifth year extension, there's a process by which they have to come before city council and make that request. The cities could have different requirements they can deny. Right now, the three-year tax exemption so long as they qualif
008their investment is a qualifying investment and they fill out the application properly and they work with us at the assessor's office and submit it to the state, it doesn't have to go before city council. Okay? Okay, it's only the fourth and fifth year. Um, in 2023, which is why we're here today, there was new legislation passed that requires those businesses that are seeking the fourth and fifth year to also come before their school district and make an agreement for a fee share for the school for the fourth and fifth year. Okay. um they have set the rate so that the school district can choose a rate that is a whole number anywhere between 15 and 30%. And that's the delta, right? So the business is valued at a million dollars. They make another million dollar
009investment. They go for three years tax and they say, "Oh, we want that extra two years." They have to come to the school, ask for um a rate to be set for a fee that would go to the school on the Delta. You can choose anywhere from 15 to 30%, a whole number with the exception of rights tapped out in the middle of 22.5%. The idea is that it gives schools the ability to start benefiting a little bit sooner and you get to have some say in that process. Okay. Um, additionally, when that legislation was created, they also said, "Hey, whenever you designate an enterprise zone or you renew an enterprise zone, part of that process is to also secure a fee letter from the school district, which is why we're here today." So, I'm
010not ready for you applications from the business. This is a requirement of the state. And again, we're set to expire June 30th, which is why we have asked for and appreciate um this sort of expeditious review of the program. We went before the Little Miner School District a few weeks ago um and gave the same sort of presentation. So um when the legislation went through uh in 2023 again the idea was so that schools could have some say in the process right and that's pretty cool that in that fourth and fifth year you can then say we would like to capture this percentage. Um the issue of course is that good intention when bills are created and then all the rules are written all of a sudden things can change drastically and unfortunately it did
011in that case. So the way the process works, and you'll see some of that process in your resolution, is that if a business goes into the fourth and fifth year, comes and makes that arrangement with you, you sign a key letter with them. You then will be notified every November by the sponsor, which is again the two cities, who will send you information about that valuation. The school district will then have to notice or bill the business directly. There is a a process to in in the negotiation process with uh the business to set um sort of collection fee and process if they don't pay in a timely manner. And if they're completely delinquent on payment, then you can submit that to the assessor's office who will then apply it to their assessment, their bill
012at the end of that term. So that's the remedy. Now let's say they do pay you, right? You submit the numbers, you submit the bill each year, those two years, and they pay it. The downside of this is that the way it plays out on the back end is that the school has to receive those funds as earned revenue, which means at the end of the year, the school support fee offsets earned revenue that the school receives. So you're kind of a net neutral in terms of total value. It's possible that that will change in the future. It's possible that that wouldn't run any. But I am sharing this with you because just in good faith as a partner, this is a new program. We are learning about it. We are talking to other jurisdictions
013that host enterprise notes. We're talking to other school districts that have engaged in this process. The majority of those school districts have told us that they're just not going to build because it is it basically gives you an administrative burden without any net benefit financially. Um, we went before, like I said, the school district a few weeks ago and they took the approach to, um, I haven't seen their resolution, so something could have changed. Um, but the conversation that they had was to choose the highest percentage at 30%. and to just write it in here in case some legislation changed later on and they just wanted to be able to have it documented that that they would like the 30%. Um but again, every time an application comes through, it's a conversation to reset that.
014Anyway, so um the majority of uh school districts that we have engaged with and our partners throughout the state have engaged with are usually choosing the 15%. I think one or two maybe just said put it down the middle. It's a little bit arbitrary because again this is more of a documentation process so that we can go through the renewal. Any future application will be reviewed individually. bureaucracy. Yes. How would it work with a shared zone businesses? Like if I chose 30% and you choose are they going you could be adding the percentage? That's a good question. Um a similar question was asked. Thank you Harris. A similar question was asked in the city of Atlanta. Um, the way it works is that the zone is shared, but the taxes go to the tax district
015within that community. So, you're not actually sharing uh the taxes any differently. The tax dispersement doesn't change just because of the zone. It's more of an administrative uh shared zone. In order for a zone to be designated, the community has to ask to be assessed um to determine whether or not they can have the zone. Uh there's lots of different factors that they use, but mostly they're looking for depressed areas that the state wants to then incentivize development in. So uh we see a couple of these. There's one in North Marian County where a couple of communities share a zone. It's not completely uncommon, but it's not really the either. So it's not does not require you to to share the the taxes. the 15 to 30% that's of the tax bill that's no okay
016of the new value of the inve 30% of the tax sorry of the assessed tax on that investment and just because we set the rate doesn't mean we ever have to do anything about it it's basically just covering or peding that's correct so as you kind of say the document I laid out what is the enterprise zone um who qualifies for it if somebody so um I have been with said core covering an county for seven years and I have uh never seen an application in the west enterprise zone that requested the fourth or fifth year. Uh we currently do have um an approved application for a business in the city of Sherman who is growing. uh in order for them to qualify for the fourth fifth year, they also have to meet wage requirements,
017which is at like 150% of the area median income. And uh some businesses can't meet that or are concerned about their ability to meet that, so they don't apply. Um and some businesses I just don't want to go through the public process, right? There's lots of reasons why people don't apply to the board of fit here, but it's not extremely common either. Uh but to finish answering your question, Miss Daniels, um in the sort of the FAQ, because that's a commonly asked question is, you know, what happens if the school district does not notice or build the business? Nothing. There's no penalty to the school. There's no penalty to the business. Um it doesn't uh disqualify the applicant or anyhow affect the program. So once you set your 30% say and they come to you
018they can't negotiate that down say like 15 15 I mean every time an applicant comes seeking fourth and fifth year there is a letter that has to be submitted by so the city the sponsor has to approve it and then this letter has to be reddrafted between you and the business because it's an agreement. So they could say, "Hey, would you be willing to consider 15%." Sure, they could do that. Yeah. I'm just curious just um in reading for the three-year um term um it says that businesses can apply for a special case sponsor waiver to remove the like job um opening or % of like creating new jobs. Oh, the new job. How often does that happen? What in the last few years has that happened? Oh, that's a really really good question actually.
019I I would say it has happened more in the last three or four years than ever before and it's because businesses have been struggling to uh find enough workers. Uh so that option uh there are additional requirements. If somebody does request that waiver, a business has to prove that they're increasing their efficiency and or their throughput by investing in uh technology, right, or innovation. So, they still have to there's still a metric of success in order for them to qualify. But there have been a couple of uh waiverss that have come through. There's one in particular uh the only other enterprise on Indian county is in the city of Newberg and just last year they received an application with a request for um the increased staff waiver because they were investing in in technology and
020that um would have to be approved by the state. So the school board does not have to would not be a part of the partners that are approving that portion. [Music] Any other questions? Um, question. Um, in the last few years, what have we benefited from specifically like our district? Just because this is new to me, so I'm not No, it's it's a good question. And so uh interestingly in the last seven years I can really see to and actually like I said right it's yeah it's been 10 years I've been in the county for seven um or maybe eight years there have been two other applications that I'm familiar with uh they were approved in the process um there was investment made in the community and then on the back end those businesses did
021not decide to take advantage of the program. So um since you know the application process is public information forest river was one of those applicants so about eight nine years ago maybe um and decided on the back end uh just not to go through the process. So there was uh the impact to the community is that in the in the state of Oregon we have very few incentive tools for businesses and this is one of those tools set for actually worked on that project as a recruitment partner to bring forest river to this community. It is a tool we can use when a business is looking at two different locations. one of them is in your community and one of them isn't and you have this tool and the other community does not. That is
022a benefit that we highlight as a value to make an investment in this community instead of the other one. Yeah, you're welcome. And that was a tool uh that was brought up and leaned in on a very specific recruitment and said core is currently doing an industrial lands readiness program with the city of Sheridan in order to um in the future ensure that the community is prepared to recruit additional trans sector businesses and support the growth of the existing ones. So this is a really meaningful tool to us. Any other questions? Great. Thank you again. I I appreciate you taking time today to look at this. that you haven't trained for businesses that are looking for resources in the market. public administrative report and start with this one and then we'll take care of the
023map. Okay. All right. Good evening everybody. Um it's kind of the standard monthly report. Uh academics wrapping up the year so we're right in the middle of spring. um testing for STAR on state testing going on the last couple weeks and about another week two weeks of it and we'll have some scores for you as we wrap up the year in June meetings. Um we'll finish up the year with 100% uh data meetings um on June 6th uh with the staff where we take a look at did they meet their goals in regards to their star scores and then their growth measures. Um, sliding down there. Uh, sports. A little update there. I, uh, received I had write up for us. We had a very successful track season. Um, we have 54 kids, which is
024a very large amount of athletes in our middle school age group um that have participated in track. We are by far the biggest program in our including much bigger high schools than us, which is pretty cool. Um we ended up with a lot of success in that. We had 11 champions. Um we had some school records set. We had we were placed first, second or third in every um team category, JD, varsity, boys, girls. Uh so um huge shout out to kind of Mr. Har, Mr. Brown, Mrs. Brown, and Coach Sky who's a community member that's been coaching a lot for us. They did they did a fantastic job. It was really successful season. A couple of special events that happened recently. First, we had our first uh joint assembly with the Confederated Tractor. They
025came out and did a druming presentation here a few weeks ago. It was awesome. We turned it into a K assembly. There's some pictures here. I'll show you on that. Really? There you go. really kind of try to capture it. Uh there's drum performances along with the dances between the males males and female tribal members. Um and then those are students who are also tribal members that have been doing drum in the community. So they got to go be part of that presentation. It was awesome. Um and we ended up at the very last song they let anybody join in. And so there's quite like 300 kids probably in a giant line to the gym. Uh a little bit of logistical nightmare, but man. So that was a blast. Time worked out perfectly. It was
026actually an idea of one of our second graders who's in dual enrollment program. Um and then it just happened the fall right after we signed a new so ended up being. Um the other event we just recently had, you kind of see a picture right there, is our drama club wrapped up there. They did their big performance. So they practiced for a few months and then they had a big performance here about two weeks ago and it was fantastic. Another each year got bigger and bigger. I think we had overund something this year. We had to buy microphones because you just can't anymore. So we bought uh like mobile mics that they were able to utilize this year and that went really great. Miss Davidson puts that on. She kind of started that when she
027came to work for us a few years ago and the group has just gotten bigger and bigger. So it ended up being um let's see. Oh, after that we just went into the the standard staff highlights I like to bring up. We did have teacher appreciation week here. Um and uh our classified job that staff did a great job of highlighting our certified teachers. Um they our teachers work tirelessly. Uh as I'm sure you are all well aware. So I just want to kind of take a word here and make sure I mention that we did have teacher appreciation and it went really well. A few individual highlights. I don't know. I don't think I mentioned this yet, but Cole Maro, who was our first grow your own classified staff member who's completing the program
028and has now moved into a certified role. Um, she's recently received a previous scholarship. She's going to be finishing all of her classes under scholarship moving forward. Um, which didn't ask permission, but I told everybody about today. Uh we also got approached by the deputy coordinator of the Grow Your Own program. Um if you're not familiar, Grow Your Own is a program that classified staff can go to school to become a certified licensed teacher um with the part of that tuition cover. Um we uh were approached because we have by far the most people in growing in all the Disney districts as far as like per uh we right there you can kind of see mention the staff members that are officially in. So Nicole's just wrapping up and then Mina, Danielle, Nicole, Melanie, Sonia,
029Jessica and now Skylie are in. McKenzie and Taylor both told me today that they are just signing up to. So we have a very large number of classified staff teachers which I'm really really excited about. These are people who live in our community care about our community and all of them will be fantastic teachers someday. And then upcoming dates outdoor school and the day one of pond fishing was today. Hence the red face I have and Jeremy as well because we were out there all day today helping the kiddos. Um outdoor school took off really early this morning to go off about 7:15. They made it all the way over to camp which is in 4 hour 4 and a half hour bus ride. Um I'm going to get up about 4 in the morning.
030I'm going to drive over there tomorrow and spend a day with them. Um it's actually about 2 miles. So it's kind of how many kids went? Uh I think we had 507. Yeah. Somewhere right around sixth grade. Yeah. Yeah. All sixth grade had the option. I think we had about eight or 10 opt out for one reason or another. Um all the rest chose to go. Uh we have about 10 staff members there including one on health representatives and teachers teaching staff. Um they are excited and we got picture updates as they were making kind of track over the mountain range. We ended up we filled out the grant new to outdoor school again. We haven't lost. So we filled out the grant later in the time frame. We did it in the fall but
031a lot of schools did the previous year. So we were lucky to get into this particular home run outdoor school. We ended up so far away because it was one of those that had spots left in a high quality time of year. Um, so I'm gonna go over there, check it out tomorrow, and it's just a really fun trip. So, I'm gonna go uh and then I'm going to see staff feedback, see if we want to return to that same one or if we want to try local one. Hi only runs two and this is the only real outdoorsy feel one. The other ones are run by a different program. So, we're kind of excited. We got a few other big things coming up. Promotions on Monday the 9th at 7 p.m. kindergarten celebration is
032the very following day. It's on the 10th about 2:00 during school day. In the last day of school at half we are the main times and I just want to give a kudos to staff because I went to the car wash that was here on and I'm really bad at speaking with your wife and I know a teacher and I was just like wow it's heartwarming to just see staff supporting students out of school um in school sports all that stuff I've gone to other events and everyone works really late yeah volunteers right yeah eighth graders were raising money for their big trip I don't remember the exact number but it's a good solid account this year and then any money they don't spend it follows that class in high school and then on their
033senior trip they have a head start from the fundraising they just use they're I think they're 400 this year um and then the next topic I'm here for is to talk a little bit about the math adoption uh process so we actually started last year with those following team members um Jeremy and Aaron of middle school and Ken and Pat from high school and then um team which I was facilitating a good chunk of appreciate him and Ryan um we went through last year and anytime you do a curriculum adoption process you have to follow the states process that they will write out it starts with the needs assessment so those actually started last year um and Dory's coordinating that portion of it for the whole group and you kind of go through the answer
034to those questions. Who are our students? Who do we serve? What uh what current tools do we have? What's the strengths and weaknesses are? And you you come out with like a value list of what what's important to us and what's not important to us before we ever even look at it talks about it there. Then you move into basically a stage one and that's taking a look at Oregon's approved list. already comes out, Oregon does this process at the state level and then they come out with a list of adoptable curriculums for each subject area. You basically have to choose something off of that list unless you do independent adoption, but if you have independent adoption, it has to meet the same criteria, which they've already. So, uh it's pretty much what everyone does.
035So, we went through, we took a look at all the curriculums that scored really high and were on board for this and then we started ordered samples to start filtering through those. From there, uh you put them through your own needs assessment. So you say, "Okay, locally, you know, what would we value school?" Um from there, the secondary actually ended last school year. They came up with what they'd like to see. Middle school or edge gyms math, that's column curriculum. It's the new iteration of the one they've been using for a decade that's very well renowned. It's one of the main ones working by author. Uh it's it's very solid. High school had chosen illustrated mathematics is one of your bigger types of companies has some kind of fancier bells and whistles with it. Um
036that makes it really nice. there's how-to videos and these different look up to as um and then the elementary we picked it back up this school year and did a pretty indepth process. Uh when we got through that initial list, we came down to two finalists. That was in vision mathematics and my boss ready classroom mathematics. I ready we've had for about 12 years now. Um it's one of the most highly adopted ones in the country and it is one of the most highly adopted ones in we know it very very well and there's a couple of really great strengths including online component and there's some very definitive challenges for it. Um, so we went through that adoption process knowing that really well and then seeing what else was out there. By the time we
037did that pilot we kind of talk about here, we found that um we have a little bit of a disconnect in our upper elementary grades. And what that what I mean by that is ready is really designed to be really strong conceptual understanding mathematics. They want you to understand the why behind what you're doing. But there's less and there's a lot of discourse a lot of talk less problems more talking about it more choose your own strategy and sometimes you guys like in the last 10 15 years you got about this new way of doing math where there's not as much standard algorithm and a lot of like pictures conceptual understanding things it's very very strong what it lacks a little bit of is in the upper elementary that's in your algorithm. So when you
038start to hit middle school, there's always been this little disg middle school to high school. Um so what the group basically came up with is continuing with ready I ready uh at K2 and I which is the online component intervention. Oh, sorry. We they had a whole program pilot on these tried it all out for a couple of months actually four weeks minimum. Um and then what we came up with is to basically keep ready I ready for K2 and keep I ready for third fourth and fifth grade. So that continuity is their intervention material. It's an online component and it's got a a lot of really things, but to add a secondary resource of the paper pencil side of the vision at third, fourth and fifth with the sole purpose of trying to strengthen
039some of that a little less of the conceptual understanding, a little more of the algorithms, a little more of the instead of eight ways to do something, here's three and then let's get you a lot stronger. So to basically try and build a better bridge from elementary to middle school. Um and there we talked a little bit about the needs. This is pretty standard with all our curriculum options now but they both have professor development piece right as you go out as part of the first purchase. Um third through fifth grade is also going to have to focus on the integration of two materials. Luckily for us, when we switch to standards based report cards, the third through fifth grade team already look at a standard and then what they need to have a student
040master that standard. This would be here's the standard now. Here's my two tools. How might I build the best plan to get the kids to master that standard? So, it's not a big change, but it will be more access to different materials. So, it's a slightly different way of functioning. Um and then Chrome was a challenge especially at elementary because they used to not use but the online component vir process because if you remember last spring we just did not have enough time for our K5 team to do a proper pilot. And so that really started like fall to give them time because you had to do the pilot, you got to try it out, you got to come back, have all those conversations and then do the selection. Yeah. You really have to do
041a thorough pilot minimal four weeks. A lot of times you want to do two months before you really understand. So that's what about the high school site? And can you explain more what they did? Cuz you explained yours really thoroughly. I appreciate that, but I feel like the high school just kind of got shoved in there. Yeah, I wasn't part of the high school adoption. That's why I was and it was last year that they did the work and what ends up happening is I believe there's only six or seven approved curriculum at the state level and they go through and they score in all these different categories. Um, and so there was really only one or two to look at at a high school that met all the criteria. So, um, that's how they
042did the process last year and took a look at it and they had that selection ready to bring to the board, but K5 wasn't. Okay. Yeah. High school's number of options was much lower. What about that meshing between your curriculum and their curriculum? Was that addressed? Is that going to run smoothly middle school to high school? It should from what I remember right now. So, the Orient at James one is basically a cleaner version of what they've already been using for a really long time. Um, if I remember right, and don't quote me on it, McGra Hill isn't a big change from the high school either. So, a lot of it flows pretty well. We have um there's kind of a natural switch because you go from middle school master just by grade level six
043and then high school becomes content specific. algebra, algebra one, alpome, all those different things. So, it's not quite as um it's structured differently, but the middle school approach for oriented gyms is much more aligned with what a high school approach is. The the the bigger disconnect is elementary, middle than it is school, high school. So, like Mr. Brown, Mr. Anderson, Mr. Mendes are doing looks a lot more like high school classroom on math. Here's here's the concept. here's the algorithm, here's your standardized practice, that kind of thing. So, from what from what I've been told, there's not a big issue. That's just a struggle, right? Yeah. [Music] Aren't you not struggling? It's a smoother transition. Yes. Yeah. The challenge we have is getting them ready for algebra 1. Yeah, we really need them to enter
044high school ready for algebra one. We have some students that are able to do algebra one their eighth grade year about 15 kids in algebra one this year which is the first year we've done that. Next year we wanted that 12 but yeah getting getting the maker ready to die. My other question is the chrono statement in there. Thank you for adding that since we're in budget time. Um is has that been figured in? Yes. Well, I just I hope we have some money at the end of this year so we can like try and get some replacements and then going forward we'll do our best to you know work in the our lofty replacement technology replacement plan but we'll have to do it right software and then have computers to are we only replacing
045and not adding we have to add too I mean it's just yeah you got to replace them they have about a three to five year so we've done a much better job at least at FCS keeping them to last like four or five years versus two to three um but sometimes it's like oh this there's a lot of money in this grant and that qualifies so let's buy 550 They're Yeah, they're 350 a piece. We were able this year to use some of our title funds because um our title 1A grant is for print only in the K school and they said absolutely because you have curriculum that you're going to need Chromebooks, you can use your title funds for that. So, I anticipate that we'll probably have another small amount that we can order
046that K and I were just talking about um getting an order in with this year's fund and then looking ahead to what we can do next year and kind of splitting it. But the thing is that's not the only technology. Correct. Definitely. I'm excited to see if there's a positive impact in test scores with Yeah. Usually there's been call implementation. So usually your very first year you don't see much by second year usually reading right now did that same first year of amplify we have 35 lines by second year 8 to 10% increase. But yeah, that's kind of the general and this will be a little bit weird. It'll be about four year adoption because we're a little bit delayed from getting off. So it won't be a seven. So overall cost will be cheaper
047too because it's four years. All right. So this is the curriculum that is up for um adoption tonight. Um, Adam, thank you for your work on this and K5 team and their process of going through the selection. Thanks everyone. Next up, special program. I asked Missy to do just a brief update of where we're at and study by the numbers as we start to wind down the year. Uh, good evening. Um so last year at this time um we were uh I brought numbers to you and we were at approximately 157 school education students within the district. Um and this time this year the number has actually changed because we got another new student just yesterday. So we're at 188. So approximately 51 more students on IEPs than last year. um 15 of those um
048are SHAPA um new ones. Uh 10 of them approximately 10 of them are ones that we have qualified in district and then the rest of them are all moveins. Um so we are getting a lot of new moveins coming in from other districts whether they're on the inter district transfer or they're moving to Sheridan. Um it's a combination of both. Um we last year at this time I also talked to you about um opening our building one using our the building one um for a new program called the developmental learning center. Um that program has been wellreceived by parents and by students. The what they're doing that program is amazing. Um students were out in the communities helping the fire station, the food bank, um the food delivery. Um they were even taking orders for
049from the high school teachers and going to the Subway and helping them create sandwiches and then delivering them. Um and so they got me the zoo, lots of different field trips. We have two of our students out at outdoor school now. Um so just getting more close skills. And this year I'm coming to Unity. um to let you know that we have two post high um students who we have contract we contracted with Dayton um that will actually be coming back to us because Dayton has closed their program. So with that um these students um will be taking some classes um at the high school. Some of them will just be coming um a couple days a week and then they have other um outside agencies that come and help them those other points. But
050with that um we will be having to we'll be needing to hire another special education teacher um which is going to be a combination of um halftime at SCS, halftime at um the high school. And what our plan is is um we have several students within the next well five or six years because we have kindergarteners coming in um that are going to meet the building one program at once they hit the middle school level. So this teacher will be actually a bridge between the two programs. So, she'll be up um at our FCS um case managing those students who will eventually be coming down to building one and then she'll be or he sorry um will then um be able to transition down there with them as well as getting the support to our
051post high program. Um so our case loads for are um at the FCS um and at the high school are are running about 30 per case manager. So this will also help alleviate some of that as well. Um which brings me to the next one. Um we just recently had our um what we call our transition meetings for our pre kindergarten class. Um and this is our biggest class of pre kindergarteners coming to share to SCES. We have 11 students um coming in who have already been identified as needing specialized services. Um and so we that again will help the the extra teach help bridge some of that as our K1 will move up to the the grade levels. So we we will have that as well. But 11 um the BSD might contact the
052said they've never seen sharing with this many students. Um and uh with that we are getting some help from the view uh the USD through our LSP services. So we do have physical therapy, occupational therapy, speech and language pathologist and assistant. Um, I'm working on actually hiring our own assistant. Um, fingers crossed that will work. I mean, they'll be our employee and not equity, which would alleviate, and I saw this number today, $98,000 from our LSD finance. Um, and then we have increased what we call our oddcom services. Those are um a person that comes in to help us with our communication devices. So we have five students that actually use a iPad to help communicate because they're nonverbal. And so they come in and help train, they help parents. Um so it's a through
053line to so they're hearing the same thing at home or using the same program at home, but they're at school. So, and then we have de heart and hearing services. Again, this year we have some vision services. We do have a student who using medical issues um is losing their eyesight. So, um we will actually be sending one of our IAS um to the uh vision uh de uh um the vision school in Vancouver for training on how to best student. So, any questions? um the IEP plans for the 11 kindergarteners come in. Are those in place by the time school starts then? So what they So when they're first to the age of five, they're called so individual family service plans and those are um provided through the WBSC. They have a whole early
054childhood team and preschool along with Head Start that helps with them. Um, and then usually during the springtime, we had them two weeks ago, three weeks ago where we do like a roundroin kind of things where the WBSC team if they have the head start team, um, parents and then our whole kindergarten team as well as our whole department all sit down together and then um, we we roll over the IFSB into onto um, school age documents. It's kind of hard to really pinpoint it and so we usually meet in the middle of the year to kind of adapt those IEPs because what the BSD from birth to five work on is different than what we work on when they get to kindergarten. So the environments are a little bit different. So once they get
055into the kindergarten classrooms and we can get eyes on them and kind of see what what their needs are, then what will we will that are to their needs? So these are just 11 identified students. There's more is what you're saying. Oh yeah, we um had like five last year and then um we had one, two, three, four more that came in without any kind of eligibility. So then we head start and do our own process. Yeah. Anyway, we have I know of I know of two not I know of two that have put in a referral to WSC. It's too late in the in the school year to get those done. So they gave me their name. So once they start registered then I will make contact with parents to get something going before
056the school year starts. You already have 13. [Music] Thank you. All right. Superintendent report. All right. To start off, I just want to mention a little bit about um AI in education. This is an area that I am learning. Uh we had two individuals uh Tim Hart and Aaron Henderson Henderson participate on a committee through the ESD this year meaning monthly um doing a lot of learning and research um looking at the policy and um they actually helped uh provide some language for the policy that is up for approval tonight for the for the AI language. But um just what I am learning of in the classroom of how um the um going through AI can help with putting in the standards and then coming up with lesson planning, creating structural materials. Um and really
057what we're going to need to do is focus on teaching students how to use AI properly. Um and that is a tool for enhancing learning and not a replacement. And there's definitely been some things that um I have used AI for in the way staff use um professional learning. There is one um system I have not used yet, but I was told by a colleague that you can load up professional um articles for reading and it will create a podcast that sounds like two people talking that you can play in your car and just be able to listen to. Pretty amazing. um written communication um at a specific reading level. There's times that I have been able to use it very quickly for um reference letters and I just put in like I need these
058qualities um and then off it goes. Um retrieving information on a certain topic and then um I actually remember our integrated plan uh we did a summary and I was having a hard day even with my writing skills. I loaded up our entire integrated plan and I just said, "I need a summary within 500 words." And then I went through and read that and I edited to make it sound more like our voice and that's what I submitted. Um, saved me an enormous enormous amount of time. So, again, this is something that I'm learning. I have a couple of um professional books that I'm reading and we do have um the policy up um for approval tonight. Um Scott Ruby and I uh met the new policies. Uh Scott was very very helpful in this
059one because of how he uses AI in his work and he added the line in the policy that said anything generated AI generated content must be reviewed by human eyes for accuracy of the content. So, um he also said you the board cannot approve this in um in uh the main meeting but chances are it'll change in in August or September. It is just it's fast moving, growing, changing. And also in the policy, we narrowed down that the district will select three um AI systems to use and um that'll be that'll be it um for staff to use. So again, this is an area that we're starting to prepare for next year and how we train staff. Um Diamond, can I put you on the spot just a little bit? As a student rep, do
060you use AI? I do. Yeah. And how do you use it? I use it to like articles. For articles? Yeah. Or like recipes. Okay. Um, Diamond had sent me a request for for a letter and I had just put in some things and then it just came out with this letter like, well, that's beautiful. I was just like, that's so cool. and and uh because she did it for a scholarship. Um but I'm just I'm curious to see how much more our students are using AI, but we need to make sure that we're we get it we get more into educating the proper use of AI. Um and the other thing too is you end up learning your own voice in writing. So when you're submitting something and you know teachers learn to tell a
061student voice definitely from something that is AI generated. Okay. several programs. So, the state um redid the formula last year. If you remember, um we did not receive any funding this year. We received uh 148,000. So, uh Adam and I jumped in. This is going to be helping us on Friday, but um Adam and I got the application submitted to the state. Uh we are working on um the requirements, meeting those requirements. We have to do we're going to do a four-week program half day so that we get the 80 hours of student contact time. There be no interruption. It has to be one week right after the other. We're going to provide meals and transportation. We were working on figuring out uh summer meal program because we had already submitted and have approved our
062summer meal program and we needed to adjust it for the program. Um must have a literacy focus. So it's a it's a different model. We will be hiring teachers and grouping students to go through literacy um a couple of different literacy blocks mixed in with enrichment within the 4hour program. So our next step is um the students are invited first off that are below grade level in reading and then after we've been through that process then we can open it up for all students. Um this is uh we're directing the funds to be used for K8 because the high school has another small grant for their own um credit recovery program. So this is all at FCS. Um I've been in conversation with Evergreen Aviation and we've been talking with um OSU Extension. There are
063a few other organizations that we're going to be talking to about enrichment. And then Friday will be probably um some fun field trips, but fun fun activities. So um again, we're really behind on this because people are making summer plans and we're just now getting the positions posted for staff to be hired. We do have quite a few staff interested. I presented this last Friday of a staff meeting Chapman and there is um a lot of interest and I'm very very thankful for that. All right, our May election results. So, a brief summary. Yes, as of last night, so the first round of results came at um 8 just after 8:00 last night and at that time we were behind by 42 votes with a combination of voter counts. Um, I contacted the elections office
064today just to get a better idea of, okay, how close really is this? Um, and I got an email explaining that. Keep in mind, um, they had only covered um, the mailin up to a certain point and still had I think she even said, you know, we still have a week's worth of votes to tally. And that was this morning. Then at 2:30, I get another email saying, "Dory, I want to let you know the results are updated." They were not by their schedule going to update them until 6:00 tonight. So, they were able to do that early. Got it updated at 2:30. Um, and at that time it had flipped and we are 42 votes ahead. Um, the combination of both counties. What we don't know is how many other ballots are still out
065there. So, um, the next round, which I had printed this out, um, it won't be updated until next Wednesday at 6 p.m. Now, I don't know if they're going to, you know, be kind like they were today and give us an earlier update. Um, but they have to go through a process called the the cury where they're matching the signatures and then anyone that does not have a legible signature or the signature is missing has an opportunity to come in and validate it. So, they have to allow for that window of time. Now, something that I think is a good news is I went back and looked at our um results two years ago and at that time we had 1,111 um ballots in our bond measure. Right now, we're at 1,116. So, we're pretty
066close to the same amount of votes that we had um two years ago. So, I would like to think in my optimistic mind that we don't have any very many more floating out there. They would be the ones that um were mailed late, but for what other reason they didn't use a dropbox in their postmarked is a drop box considered mail? No, I don't think so. I think they handled the drop. Yep. Yep. They mail it and it's gone to Portland. It's going to come back and then it's got to be processed. So, it's still out there. Still. Yeah. Potentially. You've been talking to Animal County like have you tested with both or but the results I have are for both. I have not contacted Pulp to see, but they seem to be a step
067ahead. Okay. They update a little bit faster than what they're thinking. Everything maybe is counted except for what might be in the mail there. Yeah. Yeah. Um I can certainly check in with them tomorrow and see, you know, what they got for their process. Margin was bigger. I wouldn't be as worried, but yeah, that small margin. Yes. Yeah. Wasn't surprised at how it flipped to the exact same number. Um Jeremy I saw did update they were running at 89 votes basically 89 ballots all the yesterday and one of six today. So some more from still coming in. Um and then our board positions um position one Natalie um roace is leading by 80 votes. Um Jeremy, you are in position two. And position five, um Raymond Watkins is leading 553 votes. Um and that um
068uh ballot was against uh Gwenp. So, those are um are what was on the ballot and I will continue to keep the board updated on any information I have about the bond and um being able to move forward. And that is my report for tonight. Yes. I think Natalie Natalie she um the substitute is through policy. Okay. Yeah. So she is not considered an employee of the district. She can substitute teach anyway. Oh cool. So that's why I looked at that. Good point. Okay. And then she and then second question is there to work with the local library in connection program. Yeah, we're looking at our our local and regional to see what what all we can do especially on field trips. Good question. Another question. Are you ready? I'm ready. Well, not much going
069on. We've been working on negotiations. Everything is kind of pausing until we get a better panel on the bond. I do have and well the auditors are coming June 9th and they do like interim audit stuff and try to get um like the on-site stuff if they want to pull check or do that kind of stuff. So I can kind of do that and it's just here and all and you have the next year. We did get the insurance rates in. You know, that's one thing that we've been waiting on um with negotiations and figuring out our uh what we could do. So, it was nice to get those insurance raises. Yes. million negotiations. The 6 million and the 6 million. Yeah. I just say 12 million. I had a question about one. Yes. Um
070the Verge your garage simulation for the full trailer hardware $4,000. What was what is that? So I assume trailer but um because there was that and then later it was mentioned again in another uh for another $6,000. So that's a lot of money. I was just curious what it was. No, it's not. It's some kind of kit installation thing that they needed to add on to what they had like to make it work in the trailer kind of thing or like and the other two simulators as well. It's it's basically the updates that we needed to do for the simulators. So, this is like a yearly thing we're going to look at every year, I believe. So, but I'm going to have um Sean work on that budget because he knows those simulators and getting
071that figured out. Yeah, that's going to eat us up pretty fast, isn't it? Yeah. Y, especially since we're not schooling anyone on those yet. Yep. Great question. Any other questions? Unfinished business. Finish business. Graduation. Uh, graduation. Um, I will be mailing the board. Uh just a reminder um that we usually have everyone show up and line up about a half an hour before we start. Um Pat has it planned for about an hour long and we're going to hope for really good weather. Um it's graduation um the practices the day before. We'll do the senior breakfast and go through all that. it. Um I will have um more updates for the board, but that is the one end of the year event um that you know the board attends when we get the diplomas out.
072So we'll celebrate and just reminder. Yes, that's right. That's right. Graduation. Yep. Okay. Y map adoption uh listed there that was explained in the presentation. So explain to me um can I ask question? Yes. Um with the adoption, so if we adopt it today, then does that mean we automatically purchase it like tomorrow and it comes and we're ready by next school year? What what does the process look like? Um, Adam, you want to start with what team five looks like? Yeah. So, um, I've started gathering quotes, um, sitting in my inbox. Basically, uh, I I remember, right, I need to do a Zoom meeting with one of the companies to kind of finalize the specifics. Once it becomes district adopted materials, then we can move to a purchasing phase, which is like secondary. So
073once I get the quotes, both of these are summer um pickups at Northwest Textbook Supply. It's usually like $1,000 in shipping. So I just drive up there myself in August and pick it all up. Um and uh yeah, those uh quotes get to Karen, they start to move on it. Um usually there's a an assigned agreement with some sort of payment plan or or date on which will be released and then we pick up in August. But um every one we've done so far, we usually pull the trigger on those around June some and they're always ready in August to pick up minus the language I explored a few years ago. I guess everybody from Yeah. These ones are that one was a brand new edition. So you're trying to get brand new book out.
074Both of these are uh 24 and 23 editions. So it's not like a brand new 25 26 and we'll be able to have staff ready to go. Yeah. The time crunch is the PD because you got to get that on schedule. Luckily we have the the Friday schedules. So even if we can't in service we order the first four Fridays. Um the the third fourth fifth graders would be envision one because that's new material. That's the one we kind of schedu. Uh Perry Gale uses that one. I went and observed them and talked through what their P plan was and apparently went really smoothly some suggestions and they connected me with their P specific coach so they could do like a two for one. So yeah, as long as it's in the next one. Oh,
075no, not for the map. It's just here. Y I could um based on the codes I put in that curriculum line items for the next Okay, we need a motion to adopt the second. Any discussion? I Okay. WD board [Music] appointment. We've been asked to uh there is one one person running for this appointment and um we've been asked by the ESD to have um the board make this vote and then we will submit the results. What's that zone one mean exactly? Do you know? I don't. They just have them broken up. Jen, do you know? I mean, territory. I'm assuming so. Yes. I know when we go to like our [Music] meeting for what's Motion second discussion. Hi. Hi Samantha. Hi. Hi. Now the policy. Did everybody look at the policies? Go through that
076mostly. Yes. Is there any questions concern? We'll do the whole package together. on the committee. I move to accept the policies policy pack. I All right. Okay. So, thank you for staying. Sorry, there are questions. Um, and I were talking this afternoon and there was some language in here that I thought was was very confusing and in my little brain wasn't accurate. So what you have a copy of um is because this was already in board packet I provided with the board the the edits that I did. So on the fourth let me march this whereas it said that the district has coordinated with the governing bodies of the cities of Sheridan and Willina to separate. Now to my little little brain that wasn't correct and working with Aasha I said it as the district
077sets the zone for renewal requests supported by the governing bodies of city of the cities of Sherman in Wilhana. That also took out the footnote. So you'll see if you scroll down there's the small footnote for Willina and then there's um down here at the bottom the district may need to establish a rate with multiples of zone sponsors. this was OSB created and then I really started trying to wrap my brain around okay what should this document look like so the request is um oh and then there's one more is tonight the board gets to set the percent and that is the last um highlighted section in the copy that you have so sorry I took your coffee um what I'm asking the board to do tonight is to approve this with the edits that
078you have in front of you if that makes sense. The amended document. The amended document. Thank you. And but the board you do need to talk about your what percent you want. You want the motion first and discuss it or do you want to discuss it first? If you discuss it, you can set it with the amendments and then just one. Yeah. What do you think? 15 20 22 24 It has to be a whole number. It's going to be right in the middle. A whole number right in the middle. as the business manager. I have no problem setting it at 30 because that's setting it high and then saying the top. You set it low and then you're not going to go high. So, you could be at a loss depending on what the
079situation is. It also may never come up. It may not. As explained in the presentation, it could change but it did do the 32 to start there. Makes sense because you can negotiate [Music] better than 30 and then change motion. I move to accept the resolution 258 with the amended changes that handed out. Motion second be seconded. Mike Ian. Okay. Thank you. And before you leave, um Jen will have the copy ready for you to sign and then we will be done with this task and we will meet our deadline. So thank you. Thank you very [Music] Also, I'd like Yes. Make sure. [Music] We've talked about that that we would put it out for bit. Let's talk about that. Yes. It has come up. I think that would be a good idea. Can you
080give an update on the PPE from was it Craig? For the manufacturing part tomorrow. So, okay. Um we do also anticipate having a um reception after the board meeting to acknowledge our three board members um and their years of service. So um please feel free to invite u family members. Um we are going to we'll keep the um admin reports shorter and we'll have time to talk about these things um and then have a reception at the end afterwards. Okay. Comments. What comments? Um I gave mine about the staff. Um but thank you to our community, community members. Um and keep up the good work in the schools. I like seeing the staff really involved and you know for countless hours and um it doesn't go unnoticed. So just I got a comment. Um, I'm
081not sure who installed the sign radar thing, but that's awesome. Like, it's about time. I don't know if there's one coming this way, though. I think it's only coming this way. I thought there would be one on each side, but I'm thrilled for the one we got. [Music] Yeah. Things like that, right? How many more days do you have left? Nine. Okay. Look forward to having to walk across the stage. [Music] Next meeting will be June 8th. Also, be sure to order your lunch if you are going to attend on June 12th. It would be great to have the board there. Anything else? We're