001Special board meetings on board. Motion to approve. So move. Do we have a second? I'll second move by second by Ruby to approve the consent agenda. Jen, could you I All right. Well, the dates that's on this paper is not what he said. So, I Question that. Did you say I thought you said the 14? Oh. I mean, that's what I have, but I thought you said the 14th. So, I'm just going to just record for March 19th. Okay. Uh, first up on our after that is a presentation from SHS leadership. Introduce yourself and let us know what's going on. Thanks for joining us. Good evening everyone. My name is Whitman. I'd like to update you on some events happening at the SH High School for ASB leaders. Leadership students are busy prom on Friday,
002April 25th from 7 to 11:00 p.m. Prom was announced at the assembly yesterday and joined King. This year's prom spring sports softball track all started this season. Track heads to a tomorrow for a track game. Next week, SHS is hosting home track and they're competing in the meet of champions on April 26. Both baseball softball have our start to the season with weather cancellations and losses, but they hope to improve and have fun as the season progresses. In FFA Sherman FFA horiculture students are having fun putting their annual dance sale on May 8th, 9th, and 10th in the greenhouse next to the football field. They will be selling hanging baskets, egging plants, veggies, house cans, and ceramic pots. Mrs. Labot is taking a group of students for a career exploration field trip to the Knife
003River Training Center. April 29th in a students visit Pacific University and Mfield University on April 1st. They have a campus tour and learn more about the college admissions process. Mrs. Holy and Mr. High School students to this event on April 30th. For other clubs submitted, seniors organized a trip to concert event at the Portland Convention Center on Saturday, April 5th. The trip is a success with 28 high school girls and seniors Kayla Kmore and Mala are hosting a Red Cross drive on April 30th. This will be the last book drive for the school year. Mrs. Hansen has started a Native American culture club. The club meets every other every other Friday from 8 to 9:00 a.m. in the library. Senior project presentations are starting in early May. This is kind of fun. Any questions? So,
004when's the last day? Are we getting close? Last day for senior everybody. 30 days. [Laughter] Congratulations, June. Go ahead. All right. Anybody have any questions for me? All right. Thanks so much for joining us. There's a lot going on. Thank you. Okay. Next on the agenda is our public input item. Do we have anybody here? Public input. Going once, going twice. Okay, we have input tonight. Moving to administrative program reports and we have for join ill. Um, so like always I add the in our numbers because I know that kind of a topic when we were talking about OSA stuff and all that stuff. So what's kind of unique about our enrollment numbers this year compared to years past is it's pretty flat. We haven't seen that a lot of we see that initial first
005drop we get in September as kids who should be here we find out moved and whatnot but it's been hasn't those numbers have been pretty flat from month to month. So it's nice to have that stability. Now, those are numbers, not necessarily same kids. Five kids might leave, five kids might come in. But that's nice for planning purposes to know we're at it. On that note, staffing update. You probably seen on our website, we are hiring um several certified positions right now. Um we are we have we're in the middle we've made offers. We're in the middle of the hiring of two of the three. I'm pretty excited about that. When that becomes all official, we'll be able to announce those public and we're in the process of interviewing for our high school football coach
006right now as well. Preact every year we get the opportunity that the state of Oregon has legislated funds to uh support schools to um provide an opportunity for 10th graders across the state to participate in a nationally normal college enters exam. So um initially that was the preat they've shifted to the preac because that's becoming more of a nationwide assessment in the past. Used to be seen that the ACT was kind of an east coast thing. The SAT was a west coast thing but that's definitely changed over the last several years. Um so there's no cost to the students. We we do not require them to take it. We just have to say requires us to give them the option to take it and we do an opt out. A lot of places do an
007optin which then you get very low turnout like I think two or three kids. Um we do an opt out. So we had um I mean pretty important about 75% of our sophomores take this test. We'll get the results back. Sometimes we get them in late spring early summer. Sometimes we don't get them until the fall. But it is a good opportunity for those kids especially nowadays um postcoid to sit for four hours and take that to have that experience probably many of us in this room had and get to know and have the stamina to know what that's like. So, and it also gives them information that it's really it's really a unique opportunity where the students get a pretty good set of data back about areas that they are their strengths and with
008those strengths what might be career um opportunities with those strengths and so then they can also go online and find out well I'd rather do this where do I need to see where would I want to work if I would like to go into this field professionally can I do my math we can do to improve that. Um, professional development. We we've you've you've been in the high school, you probably have seen AVID posters. You've heard about it um as a as an idea in the high school for quite some time. I think in fact it was first introduced in high school really early 2009 I believe is when it was first introduced. Um, I have a pretty extensive background in with AVID in my previous work and I'm excited to say that we we've
009recommitted to high school um to using AVID as the framework in which we're really going to try to move the needle. It's more than just an elective class. It is a it's a it's a framework in which professional development, instructional strategies um can be can be utilized and some of the best professional development. You could probably ask any staff member who has had the opportunity to go to a summer institute um which is a professional development this summer. People say pretty clearly it's some of the best professional development they've ever received and to actually walk away to LA. I walked away from this training with things I can do tomorrow. Um so we've recommitted to that. So I had the opportunity last month to go visit Parkros High School which is near it's right off
010MJ 205 near the airport in the east side of Portland. It's its own uh school district. one high school, one middle school, and I think two elementary schools. But a very diverse, in fact, it's the considered the most diverse um student population in the state and I believe the fifth most diverse nationally. They have 50ome different languages represented in their in their school district. They are an exceptional high school and we got to visit um they did a showcase where we got to go in the classrooms and see what teachers were doing with these kids and I was just reinvigorated about like this is this is what we can be doing and um had a great meeting with staff about it and they're excited about it. So, I actually called I worked with the principal
011at Park Rubs and we're organized for our whole for all the high school staff on one of our Fridays that we have the luxury of doing this now. We would never be able to do this without a Friday. Um, basically take a a field trip and be a guest of Park High School so our staff can go into the classrooms and see what the Parkro staff are doing with kids and being able to see kids that look like our students. um with some of the same challenges a lot of our students have, especially in the socioeconomic side of things and know that they can do really extraordinary things. So, it's going to be I think it's staff really looking forward to it. It's going to be a lot of fun. I really want to thank
012Parkros for doing this in spring when they're doing the same thing every other high school is doing in the spring, getting ready for graduation and trying to do their stuff that they're willing to host an entire school um to go visit them. So, we're excited about that. Um and we are able to send seven teachers to a summer institute this summer using our high school success funds which is specifically earmarked for this type of work um that we need to do with our with our staff. We were able to bring back um our students of the month um which has been absent from the high school for quite some time. So, as part of our assembly yesterday, which we announced prom court, we announced our students of the month. So, I'd like to announce our
013senior um student of the month was Savannah and she's technically a junior, but she graduated early so she had to be uh recognized as a senior, Kayla Brew as a junior, Nigel Thornton sophomore, and Ruby Mendoza as a freshman. So staff are really excited to have great conversations about what kids are doing and identify those students. Megan talked about a little bit when we have prom next weekend. Really excited about it. I should come. It isn't just a beautiful spot out there just outside of Independence. Um they host a lot of things. What's really nice about the Rena is they've set up a place where it doesn't require a ton of decorating to make it look like they're ready to host something. So, it's a lot easier to get set up for and then and
014that's doing a fantastic job with our leadership teachers here and so she's maybe taking a couple field trips out there to get the layout and get everything set up for leadership class. And then finally, as also Megan mentioned, we got graduation coming up for the class of 2025. June 7th at 2 p.m. out on the football field. Fingers crossed for great weather. Um we did I I didn't put them in here yet because announcing our valictorian at the assembly yesterday, but now that it's been made public, I'll let you know. Um our uh saludiatorans who are the number two ranked students, we had two of them at tied and that's Kaylee Johnson and Mario Gonzalez with a 3.96 GPA. each just had one B on their transcript and Taylor Gibbons who is a student athlete
015for us. She had perfect now they get a month to plan their speech and we'll all get the senior awards events. Yeah, you I was this chapter own for two years. It was wrong. Me and my wife and I'm never going to do it again. Lot to see you there, Larry. There's a There was a lot more than I wanted it before. Yeah. I have a question. Yeah. Um, is AVID similar to Aspire? Um, no. I mean, they're similar in the way that they're both intended to support students um in their, you know, further or post high school endeavors. Um AVID is much more complex and and maybe that's not the right word. It is it's really a system. I mean, it is it is schoolwide. It's instruction. It's from the principal's office to the
016classroom to the custodian to the counselor. It's the whole thing. Aspire is for a select group of students that choose to participate. Um I don't have other experience with Aspire myself. Um they don't have any instructional methodology with Aspire. Yeah, it's really just um it promotes college readiness as far as you know helping students um work towards scholarships and maybe do some visitations. And does AVID have community mentors? I think that's more kind of more my questions going because I used to be an Aspire mentor for Dayton and so that's kind of when you were talking about college ready I was like oh I wonder if that's similar. Um but do they have community mentors for the AVID program? No, but here's a great way. One of the things we've really struggled one of the
017parts of out of that is especially for small schools in rural schools in particular that is a challenge is part of the aid elective is there's a what they call and they have they have a weekly schedule on Monday do this Tuesday you know and one of those is a tutoring day where students um it's going to get a little bit deep here but they come in with what they call point of confusion and it can be from any of their classes but something they tend to focus on a lot of them math because that's where kids really struggle. So the day before teacher students turn in their point of confusion. I'm having trouble understanding you know quadratics and polomials or whatever. Then the aid teacher will take that and group them into groups that
018have tutoring groups. And where we always struggle is finding those post high school people college students or even development community who can facilitate the tutoring. It's a very studentled tutoring process. In other words, the the tutor actually spends most of the time keeping kids focused on the actual point of confusion. The kids, they go through the process of learning, ask each other questions and start fishing out what they need to what what their issue is by conversation and well, had you considered doing this? Have you thought of this? How do you think this applies if we take this known math principle and it becomes a very root process and it's hard to explain but if you watch it is it's kind of magic powerful. Yeah. But if you're interested we we people who would be
019willing to be one of those tutors and come in and and sit with those kids and help that process. We'll chat more. I love it. Yeah. Thank you. you know, precoid we were doing avid pre-COVID, I think, and I think it was uh seventh and eighth graders also, and there was talk at that time about starting a kindergarten and make it kindergarten through 12th AVID district basically. Yeah. Are we going to do that? We are exploring um it's almost easier now to go schoolwide than it is to have a select AVID class. Abid Elementary is schoolwide and I've been able to visit um in my former with uh my former district I was avid district director and I was able to go um and tour visit like what Mr. Schrader did and see what an
020AVID elementary school looks like. So we have we have definitely talked about that. Um unfortunately um it was really difficult to replace the AVID elected teacher for the middle school. Yeah. So but it's easier. It's just it's easier to go schoolwide. And I think what might be a really unique opportunity maybe next so every every year there are these uh schools that are identified as national demonstration schools. So there are schools that have been identified as a as being having met all kind of the benchmarks to say we're we have incorporated aid at its highest you know quality highest level and you can now we want you to be a showcase for other schools. So that's what Park Rose is. And they do they do these showcases in the fall and in the spring. And
021if anyone on the board would be interested, it would be totally appropriate for a school board member to join me on one of these showcases and go to those schools and see what AVID looks like um in that setting and get a because and they do they do some stuff. the front end presentation to get kind of a basic understanding of what app is because for a lot of people these showcases are people who are just thinking about like they don't know what a is yet. Um so I would love to have anyone be interested. I'll let you know this fall once the space comes out. Um I think be really powerful for you to see because it's a good I want you to see it. It's also a good investment of our time and
022money and resources. Thank you, P. Any other questions for Pat? All right, next up. Dory. All right, superintendent report for April. I'm presenting tonight on uh the integrated plan for 2527. So back in uh a spring of 23, you might have remembered um there was a presentation that I did and there were 48 questions that the state gave us that we went through and answered. That was part of our application. This is the same process. The state changed it a little bit. um they allowed us to use some of the responses from last time and on the document that is up for um approval tonight those are highlighted. That's the same response that we did in 23. So what I'm doing in here in my presentation tonight is giving you an overview of the integrated
023plan and what all that has been done. I also really I was intentional on this that I wanted to include a lot of our work with student education and strategic planning. I didn't want to have it separated. I want the staff to see how our work with stutter is meaningful and it can um work with what the state is asking us to do. All right, as soon as I get this up here. So, our district leadership team met several times this year. These are some of the same people who were on the team back in 23. So uh they they solve the questions all over again and um the integrated plan overview. So it includes a need assessment um some data collected alignment. Um I went back to our five-year goals, our annual goals. I
024included in um the plan our survey data that we've done with student. So we have done a student experience survey. We have done an employee experience survey and the parent care caregiver survey. Um if you remember last year we had um community a community meeting. We used a board work session. We had the district leadership team in here and we had a chart paper up around the room and we did the dots and came up with our priorities. Um that's all part of our our needs assessment and the direction we're going. And then um small group meetings with parent caregivers. I met um I started having meetings with students with parents um whose children receive special education services and just asking them what are we doing well and how can we improve um and getting
025that information uh the integrated plan it um the state um came up with this so that we could see how high school success the student investment account early literacy success and federal improvement grants could all be um integrated into how we serve students. So our planning process um starting last year and through this year the community engagement small group meetings we reviewed our existing plan and then the consideration of again our work with scooter plus uh looking at add which is supported through the high school success grant and CTE the Barbara Roberts CTE project and then we um looked at our leader rounding data and survey data. And like I said, I really wanted to include scooter. I mentioned AVID here. The framework for AVID includes leadership, culture, systems, and instruction. So when you look
026at going schoolwide AVID, it you're looking at what is it that your leadership is doing and that includes staff and students. What is the school culture in geared towards learning? What are the systems that are in place and instruction? And a good component of that I tell people it's students learning how they learn. What do they need to do to study? Um what is that process for note takingaking? Um how can they read complex text? All of those things are part of that added framework. And then we've also um continued some of our work of multi-tered systems um and how we address the instructional needs of students using PLC's. um those are still around and we need to do some work on our teacher collaboration um but it is still in place and I use
027the Fridays. So the priorities that came out of all this is we want to continue to meet um student mental health services that is that has come out multiple times. Um maintain our support staff to address student behaviors. We have a reset ground at Chapman that also acts as a community resource ground. Uh we want to continue obviously our CTE instruction. Uh we have teaching positions that reduce the class size for K5 out of the U student investment account. And then high school support staff, graduation coach, dean of students. And a few weeks ago, Kelly Weathers of the graduation coach presented on her role in in how she's working with students and then added for college career readiness. So this is a bit of a visual because I want I'm trying to figure out how
028this all folds together. We have the pillars with our successful students, connected community, invested employees, and then the foundation of the concepts of Abbott that support that work. And then over on the side is our approach to learning. So what are we doing when kids are not showing proficiency at grade level standards and what does that intervention look like? You know, on that on that first pillar, are those in order of importance? They're listed. They just don't No. No. They're just our five those are just our five year goals. Okay. Good question. All right. So, an overview of the budget. Uh you see the estimated amount. We don't have a final amount yet. The SIA, the student investment account, uh will fund uh student manager positions. high school coach can be our graduation coach can
029be split between the SIA and the high school success a portion of the Dina students three K5 teachers so that helps reduce our class sizes and then our contract with the Anhill County method so all of those items come out the SIA high school success CCPM out there CTE teacher grad coach split and then avid contract and a coordinator study then we also did aid professional development is supported there. The newest grant that the state added is the early literacy success. And you might be hearing some of this um from the governor's office. Uh there could be a significant increase in this grant for next year. We we don't know at this time. Um it could be over 100,000. Uh but it would uh support supplemental so our intervention curriculum. We started uh providing tutoring
030on Fridays to our um K3 students and then our intervention staff that we can split with our federal grant. So those are the big components of uh the integrated plan for the budget. So this is these are the components of assessments and targets that the state does and um this slide actually came from a template. So this is verbatim of how the state understands success. Um and then you see this state CTE Perkins performance targets. Those are CTE targets. We are small enough that we're part of a consortium for Perkins. we don't have a large amount of money through that grant. And then um federal school improvement uh the high school will be getting some um funds about 20,000 for school improvement. And then we set growth targets um and there's a local option metric
031that we can use our own district data and then the state also has progress markers. And then the I always forget this acronym longitudinal performance growth drug is. So OD will work with us. Um there was actually an email that came out today that said they're going to allow us to keep the same ones we had last time. So just change it seems like it's constantly changing. So uh but in the past and Adam and I sat down and um went through the data with uh two people from OD and set our targets. But you see there in the bullet points um the the data that the state wants to be collecting and that I play with shared school district success is the work that we did with our five-year goals in the direction that
032we're we are headed with our three pillars and then also continuous improvement. Um so we have our yearly goals, measures, progress, moderate and strategic action. And then uh we have had a review in our board work session, the stoplight report of how we are doing this year. And we had a work session with Brent to go through a lot of this work. And that is the overview of the integrated plan application. What is in your board packet as an action item? Um you'll see the responses to all of the questions that OBD has and um those will be submitted to the state. Now the integrated plan we did a lot of work on this a lot of question had a lot of time. What does it do for us? I mean is this something we're
033going to do we're going to we're going to do all this work and satisfy the state and then that goes setting up on a show. We don't use it or do we get a grant for this or it's the three grants. Okay. It's it basically is the basis for how we use the three grants. So for example, it came out of the needs assessment the support mental health. So we do a contract every year out of our grants with handheld community health. Um we need we need smaller class sizes for our K5. We fund three teachers out of the SIA that grants over 800,000. So we look at our priorities and these priorities have been the same close to the same in each of those individual grants since I got here. But there's a couple
034of positions that we do split between the grants like the graduation coach because one of the requirements in the student investment account um well in high school success is dropout prevention. So fills that and then um safe and healthy kids is also in the SIA. So there's positions that we split. So that's it. It's hard to answer that but there are the measures in there. But what I really do value are our yearly goals and the fact that we use our survey results and we have open surveys right now that we're going to look and compare our data with the fall and see what areas we can improve and what areas we still have to do work. And I think part of it too is we used to have to report we'd have to do
035a separate report for SIA and a separate report for high school success. So they thought, "Oh, we'll put it all together in one beautiful smart sheet," which we and they it's all one one report. We report on all the grants in quarter one, quarter two as we go through next year. So if a school district doesn't do this, they don't get the grants. Correct. Question. Um will we be dinged because some of our responses are longer than what the response word count says? So, I've tested that in the text box and I've checked the word count. Okay. So, like uh the first sentence is already 13 car 13. I've checked all it's copy paste into a text box of this whole system and it'll give you the message your response is is too long. Okay.
036Okay. And then I realized that there was other things in there cuz some of these things were prepopulated from last year, but there was some errors that I found and I had to go through and clean it up. So, I think I found all the errors. Okay. Okay. Want the footer to still um but that also came from the state. It did. Yes. Okay. So, the applications from them and so it's right. It's 425 to 27. Gotcha. Okay. Do we get any feedback on this or is it just um they will give us some feedback. It's it's more of uh we need more information here or this part is incomplete is the kind of feedback that we get. um they keep assigning us. We've changed a couple different people um on our contacts and um
037of course for all of these things there's these little codes and I immediately just keep emailing for help on the codes and the process and what all we need to be doing. So and they've been very very responsive. A lot of this comes from the state legislature. It's it is a trickle down especially you think of like the early literacy success grant that came in the state legislature last year the year before and OD had to put a team together get that grant done get it out and it was very very fast now they've added it to the system any other questions comments all right well it'll come back later to us action on this action. Otherwise, we'll move into the fiscal report. Karen, um, nope. I'm just working on the budget. We're doing negotiations
038with the classified union. It's just going along. I talked with our PACE insurance provider today and he said the liability rates are going up like 18% this year which is not good news. Just like anything else. Exactly. But we're good. Stupid flood insurance. Why not? I Why am I paying for flood insurance? We're not having a flood here. I don't care about, you know, because it's shown in a flood zone. I've seen it underwater before. I have never seen it underwater. Really? I guess I've lived here longer than you. No, I've been here for I have. I've been here 41 years. You've been here a long time. I've never seen it completely underwater. a lot of it. I would also say to add to Karen's report, one of the other things that happened recently was
039our meeting with Wam SD and finalizing our local service plan and their rates also went up. So, I had to deliver the the news to Karen of it's upside down. The money that we get from the state for our local service plan is considerably less than what their costs are the services. So we start with special education services, we go to technology and then to administrative services. So like our courier from the ESD, background checks, e finance, the system that Karen uses, powers school, our student information system, those all come through the ESD. So we we finalized that. We can still make some changes, but that's just another step in preparation for next year. It's like anything else. when wages go up. Mhm. You're you and the money hasn't went up. You're going to have
040to find that someplace else. Mhm. Yep. And then that coming from the state apparently, but and then I've got the update on the tech or Robert's career tech grants. Is that down here? Oh, this one. Yeah. Um, we we lost the fire tower. Is it here now? Yes. Where's it at? It is down on Robert's property. Some of it is it's all covered or the part that needed to be protected is paint. I just keep picturing the giant IKEA thing and it's going to have to go. The plans to install it are in my office. Here you go. Okay. Where's the air conditioner for the truck stuff? Um, it I that was for the building that has the air or the um simulators in it. We had to buy like a unit for it because
041Oh, okay. they heat up the room. Yeah. Okay. We were protecting our investment. You have them on. We had them on for a while. I mean, if you didn't have them on, didn't we get a picture? But also only when they're on break the heat when they're on, but also I don't know if there's air conditioning in that building. So, we don't want them like I guess if it gets hot this summer, we don't want them just like set on a type thing. So, I understand. Yeah. Any other fiscal questions? Let me see. And then everybody knows our first budget committee meeting is April 28th on Monday. Yes. But I cannot tell you what it is. Okay. I don't remember. Well, and we talked about the the budget committee after they meet, we agreed upon.
042We usually meet on Monday nights. Um, three or four. We pencil those out, but it's really up to the budget committee to approve it. We still have one opening. So, if you know of anyone interested in being on the budget committee, uh, they can complete an application and get it to Jen. Um, and, uh, we'll be ready on the 28th. Did you invite all of the potential board applicants? I can. Two of them. I think two of them are already on, but the other three maybe. Yeah, I can invite them. I got a question. Just question. Okay. Fund 208. And you have it as OCF. It's the Oregon Community Community Foundation. OCF. Yes. That 20,000 or $20,000 grant we got. Oh, Oregon. Yes. Or Community Foundation. Yeah, we got those a couple of not little
043grants, but littleer grants. That's fine. I just wanted to know what that was for. We're still spending $1,000 for up for landscaping up there a month. Where? Up at FCS. FCS. It seems like a lot of money. Yeah, I we talked about that last year. I feel like huh. Is that monthly? I believe it's monthly. I think it's a or is it a year? No, that's for one month. We can look at that and find out. I mean, it's coming out of capital project. Yeah, I just wanted to ask a question. I mean, we have it up there, but we don't have them down here. If we're going to have him up here, bring him down here, too, to help. Yeah, we talked about that. And, you know, add to my list. [Music] Well, you
044don't have to. It's I mean, it just makes more sense. You don't have to. You're paying that much money out. Okay. Any other questions? Okay. Okay. Thanks, Karen. Moving into new and unfinished business. So, I added this on because it's time that we start talking about it, but at the same time, it will be a new group come July. So, I think what we will probably do is just a proposed calendar um for the board to approve in either May or June so that we have a set date for always the third Wednesday, but we won't set any board work sessions until um we have our new board members on in July. So, we'll do a proposed one of just regular boards for the board to approve. So, June has all those days. Yes. discussion.
045Fair enough. Any other questions or discussions on that one? And next up, we have a work session on May 7th coming up. We do. And Samantha had a great idea. I thought we should have a roundt discussion with three board members leaving um with lots of years of wisdom behind you guys. Um a round table discussion where we invite our potential candidates as well where you guys can talk about things that you either wish you would have known when you came on the board sooner or things you're happy you learned uh things that helped you along the way. basically kind of pick your guys' brains about what it's been like to be a board member. Um things things new people should learn, that kind of thing. So just kind of an open forum, see where
046the discussion takes us. We don't really have a lot of that. Yeah. One meeting a month. Wink wink. Gotcha. Yeah. Well, like me and Ruby haven't been on the board as long as you guys. So, we have to train the new ones coming on, though, and we could use some wisdom so we know how to train them. I I would also love to have just the historical I would be happy to take notes, but um historical major events in the district. It's just that knowledge of and learning about the easement. I I was here for quite a while before I knew we have an ement. and just the different things about our facilities and your knowledge and just what events have occurred and then you know what what helped you to get through those events
047as school board members you know not talk about confidential stuff but just some of the experiences that you've had and what wisdom would you depart as you know three new board members are trained speaking amazement Wrong topic. Wrong topic. Yes. Did you get it straightened out between uh Let's wrap this topic up. Well, you brought it up. It's never real fast. Okay. Let's just wrap up the work session piece that we're talking about and then I I'm glad to go to the eastment. Okay. I don't get this because it's been proposed and that's what we're discussing. So, I don't want to jump completely sideways. Okay. And we will I will happily go to the east after that. Okay. I think it's a great idea for session. I love the idea. Happy to be there. Um
048talk about what we can um if there's any structure we can put to it. Like I was actually thinking me and Ruby could maybe come up with some questions that are kind of like starter questions. So if things kind of slow down, then we could throw them out and get things going again. So we can kind of think the better couple weeks or whatever. Me and Ruby will come up with some send them to Dory. she can send them out to everyone. Okay. And maybe if something comes out at the candidate forum or something like that. That's true. Yeah. Maybe give them a chance to ask some questions or I don't know that we would back and forth. I think those are different directions. Um but I wonder too if do we have any anything
049formal to bring on new board members in terms of you two get to carry that load but do we have like a a little you know that's what we're trying to actually create right a little more we're we're working towards that each time so we brought Ruby on she was our experiment I'm still here she's still here so the hope would be that we can with Dory's help kind of put some kind of guidance guide book together, some kind of step plan where we meet regularly with these different people and these are the things that we need to help them learn or teach them how to get online to the OSBA website and that kind of stuff just so so they know where what to click on. You know, so yeah, years ago, Silver Falls
050School District had an outstanding program for new board members come on at a packet and everything. And we called out there one time and they were more than happy. They sent us all kinds of stuff. You know, I I never I never got anything when I started. So that's why we wanted to make sure we did something for Ruby because it was a little overwhelming coming on a board and not having anything. But just put it on the school district. That's what they did. Yeah. They used to go through OSBA. You could get them to come out with all your new board members and they could tell you exactly what you were supposed to be doing. I'm pretty sure we have to pay for that. I don't know that we never did. I think we
051might do it next, but we did talk about looking for a grant because they do do some grants that you can maybe got get. We We talked about that. Everything has changed, but she was just came out one time. It was the head of OSDA at that time. It was an older. Yeah. And and we just know with three of them coming on, we want to try and do it right. So, try try. We're going to attempt. No promises. You know what was that program we went through, Larry, with Renee and Spencer? I can't remember the name of that. We were in that before you just write down some thoughts. Started up and they would come out. All you do just write down some thoughts and then bring that to the meeting on the seventh
052and then that's where we can discuss all that stuff. What was that called? And then we talked about it being a potluck. I'll call them up. Yes. We thought it would be a fun fun time to have potluck. All right. Everybody bring something tasty. Anything else for May 7th? Um, and that can be I mean we can program it but I don't mind a little Okay. Then in terms of that, um, Larry, do you want to ask about these? I just want to know where we stand. So, what one with Dick Pay on the Okay, so um Sean went over there and I know he took some pictures and I think Mr. Pay is claiming that it is not on the easement. We are looking at getting the surveyor for that section because when we
053paid for the surveyor before it did not cover the south part of um Sheridan Road where the ement goes through. So there's some question of how close that easement is to the construction of that house and so we get it surveyed. Um I don't know that we have grounds. Sean was also going to find out who is approving the permits because this seems to go deeper that this is now happening again that there is construction on Sheridan Road very very close if not on the east. So the last I heard we were contacting uh the same attorney and the same surveyor that we used before. Now that piece of property on the other on the south side of Sheridan Road was a different owned different than the than the property that own north side. So
054I can always go and ask Don Stuck about that because he's the one that actually um instigated I mean or facilitated it back then in the day to get that water up from the river. So, I will talk to him about that. Okay. Just to make the rest of the board aware, there is a house that's being constructed on the south part of Sheridan Road. Um, the duplexes with the patios is on the north side of Sheridan Road, the river. And um, we have the attorney talking to that contractor's attorney still to get that uh, resolved. And then um, now we are looking at the south part of Shar Road. protecting our easement so that we can have access to the water to irrigate the field. Our pumps. Okay. That keeps on. Yeah. It's not
055very easy. Okay. Anything else on the work session? That's at 6:00. Six o'clock pop up. Six o'clock pop. All right. Um, moving on to action items. First action item is teacher appreciation week and we have a resolution there in the packet that is going to lead us through. All right. So, for any of our teachers online tonight, um, want to appreciate you and, uh, we have a celebration week coming up. Future apprec appreciation week is observed annually during the first week of May in 2025. This is the week of May 4th. Whereas teachers mold future citizens through guidance and education. And whereas teachers encounter students of widely differing backgrounds. And whereas our country's future depends upon providing quality education to all students. And whereas teachers spend countless hours preparing lessons, evaluating progress, counseling and coaching
056students, and per performing community service. And whereas our community recognizes and supports its teachers in educating the children of this community. Now therefore, be it resolved that the Sheridan board of directors proclaims May 5th through the 9th, 2025 to be teacher appreciation week. And be it further resolved that the sheriff and board of directors strongly encourages all members of our community to join with it in personally expressing appreciation to our teachers and their dedication and devotion to their work. Okay. Thanks. Do we have a motion to approve? So moved. Do we have a second? I have a second. Moved by Samantha. Second by Ley to approve the teacher appreciation week resolution. Is there any other questions or discussion hearing? None. Tim, can you go to council? I [Laughter] I All right. Resolution passes unanimously. 550.
057I hope some of the teachers are listening tonight and get feedback from the board that we strongly appreciate every one of you and everything that you do and we are happy to approve this and it's one week in the board packet but it's all here from the board. So, thanks for everything that you do. Moving on, next we have theou between the Confederate tribes of the Grand Ron community and the Sheridan school district which we had a presentation on earlier in the year October. Okay. And we sent it back at that point. Had a couple of questions. Couple of small things going on revised and it is this year for approval. So when discussion about that, let's go ahead and if we'd like to need to get a motion to approve the MOU between the
058district and the confederated tribes. So moved. Okay. Do we have a second? I second. Okay. It's been moved by Samantha and seconded by Ruby to approve the game between Sher School District and the community. Any questions or discussion you may ask? I have a question but it's been a while. So, I just wanted to refresh. So, on page, what page is this? Page was this page five at the bottom. I'm guessing that's page five. Uh, letter H the education program. I was just curious why like why they do that cuz like the first 2024 to 2025 school year first through six, but then it just kind of like less and less. So I was just curious why that happens. I am not sure on that. So this is how they are going to gradually open
059their school. First through sixth grade and then sec 2 second through sixth grades. I I don't know. I'm not understanding how it was written that way. Okay. I was just curious. I was like oh what? I don't remember the explanation they gave us for how they were gradually opening. I thought it was a year at a time. I think they have kind of first grade this year. Yeah. [Music] Is that something we can get some clarification of? So that well they say it's immersion program right it's so it's going to be taught in their language I'm assuming so they're looking but why would it say first through six through six third through six maybe because then that's the first year they'd had those and maybe Yeah, because I think somehow they were growing a year
060each year as they grow in the language. It's typically how you do immersion. I think that's what it was because the different dialect of it and all that kind of stuff. So every kid first through the sixth grade I mean sixth grade are not talking that sixth grader isn't first grader isn't talking the same as that sixth grader or the sixth grader isn't talking the same as first grader so are they making it it's just a cohort they just want the same group of kids going through that's what it kind of looks like as they move through yeah it's fiveus yeah and then you Okay. You drop out once you're in sixth grade, right? Done. Okay. Yeah. I wouldn't be able to question my question. Dory, was there any concerns that you had that you
061wanted to bring up? No, not at all. The the one thing that we recommended in language going back and I was trying to find it was more broad on the selection of the year that we would be doing the 31 because they had locked us in and they didn't have any any question about what we proposed. Um it it just took longer than expected to get council approval and then have that back. But all the other language was the same from the presentation except for how we would start to do the curriculum. We had a question about the staff and development in service like before the year started to Yeah, we did talk about that more generic here section on page six. So staff are invited to participate but I think there was a requirement
062for now this. Yeah, they're going to be starting their own school. That's what it is. This is the whole thing is about them starting their own school up over there. Mhm. Well, and the other thing too is that I believe we have about 2830 tribal students and the council wanted to have anou with Sheridan um because of the proximity and because we serve so many tribal students and just being in agreement of what we're doing and there's also language in here about how we communicate about kids. So that um and Adam can speaks well to this all the time of the tribal tutors going to SCS and working with students. They also go to a high school and work with students. So it's a it's a partnership that we have to support tribal students. Any
063other questions, comments, discussion items? Okay. I Ruby I All right. Last on our action item agenda is the integrated application that we discussed earlier. Do we have a motion to approve? So moved. We have a second. Second. It's been moved by Ruby and seconded by Samantha to approve the 25.7 integrated application to our district. Do we have any other questions or comments based on the presentation based on through it? Any other things you want to vote on this? Okay. Hearing none, go ahead and call for vote, please. I [Music] All right. The application passes for the three years. Yes, we are. Thank you. all their work on. All right. All right. That being said, this know what to do. Yeah. I'm not sure. So, we do not have the family here uh that requested executive
064session. So, I think we um I don't see a reason to do executive session. Yeah. Right. Right. So, I there could be a message on my phone since we started, but um I have not heard from the family since this uh date was set and I explained the process. Can we still legally go into it and you explain what's going on? Yes. Yeah. Because I can only talk about it in an insight session. Correct. Yeah. Yeah. Okay. Well, let's go and do that then. Um, okay. Let's call the meeting. Let's go session executive session of RS192.6602F to receive confidential information and RS 332.061 061 to review confidential students.