001All right, sounds like we're live. Go ahead and call the meeting number of the school district to the flag of the United States of America and to the republic for it stands. One nation under God, indivisible, with liberty and justice for all. All right. Larry here. Samantha here. Ruby here. Here. All right. First up, we have the consent agenda. Anyone need to remove anything on the consent agenda? Otherwise, we'll approve. So, All right, it's been moved that we approve consent agenda. Do we have a second? Okay, it's been moved by Samantha and second by R to approve the consent agenda agenda. Mike. Hi, Mary. Hi, Samanda. Hi, Ruby. Hi, Scott. Hi. All right. Next up, we have presentations. I not seeing our leadership team here yet. No. So, okay. Still here. We'll we'll park that
002later in the agenda. We'll move forward past that one for now. Move on to public input. Do we have any public input from the audience? If any of you would like to speak once okay no public input tonight and we will move right into administrative reports first school. All right. Uh good evening everybody. So just kind of standard format monthly report. um mentioned academics in there. We're right at that time of year where we finished up our winter 100% means we take a look at all the winter testing data prepared to see if we're on track for some of the goals and math assessments. Um alter some of those uh goals that we were ahead of schedule. Um we just wrapped all that up here. We actually had a snow day on the day that
003were scheduled for all of those meetings. Um, so we finally finished wrapping all of them up two weeks ago and hitting right into the the stride of spring getting ready for spring assessments and stuff early. Um, next up in there just mentioned sports, winter sports wrapped up, boys basketball, middle school level. Um, again coach Leo also coach did a fantastic job. really good participation in sports. Um uh postco there was that role for a while. So it was great to see a ton of kids out for basketball. We were well in the middle of our two full teams between coach Leo and Coach Palmer which was great. Now we got track going. You might have noticed way of middle school kids walking on the track after school. It is the uh biggest spinning sport. We're
004back up. Um, sixth graders are just jumping in now. We're kind of some optional warm up practices to see if they're interested. Officially starts after spring break and we're well over 60 kids um that are signed up to participate, which is great. So, I was going to tell you all about jazz night, but you should be aware there. Um, so jazz night was fun. Fantastic fundraiser event. Appreciate everyone's attendance. Uh, I thought it was for an inaugural event and trying to bring something where you're keeping community together is always a little bit stress inducing, but um I thought the the uh staff really did a great job of organizing that decided to make some tweaks for next year. A little bit shorter on the overall performances. We were there pretty long and a little bit
005more food because we had a lot more people show than we anticipated. the gatekeepers and then a lot of the staff PTO got involved and helped out. So, ended up being a really really cool um just wrapped up our library fundraiser within the next couple years in a row now. You probably saw that come through messaging. Uh it's called Book Blast and it brings free brand new books to every student at SCS as part of that fundraiser and then it also brings in funds that go directly to the library and kind of to be off selection. They for the second year in a row crossed the $13,000 mark and pushing $14,000 the last check last week. Um our librarian key kind of facilitated that last couple the last couple years has been really cool. So
006um quick update on map adoption that's been going on really all year. We've had a committee at K5 leading this year. We are just at the finishing touches on our plan. Plan on presenting that to the board next month. Um it'll be a combination of resources with the current math curriculum we've been using for over a decade with Ready and then an addition of some resources um by Envision Math Company to try bridge gap a little bit from up their elementary to what they're expected to do in middle school. Um, so, uh, we got a pretty good game plan. We're going to get the details to that next month. I believe one of our committee members slash elementary teachers will be here to help answer any questions for it. Um, and yeah, just that highlight
007section, we had classify appreciation week um, last week's dinner. Um, it was awesome. Uh they the certified I can do a really good job of it very well plus the theme that help me uh it I thought it went really well classified it also and uh it thought it went great PTO brought in um a bunch of Chipotle which I really look forward to each appreciation week. So I also just highlighted a few individuals. Our title one um instructional grade two weeks ago uh completed or uh ACUP place assessment and that got her highly qualified status um as a Taiwan which lets her to teach under that federally funded program. Um she studied for it for a couple of months and proctor and she crushed it. Got a great school. So we're pretty excited about
008that for her. Uh, and then also I just mentioned Mr. Hart in there. Um, I got to looking over some of my old board reports and realized that the last couple years I've never mentioned him and he's kind of the the man behind the scenes on a lot of different avenues. So, he is stepping into a new role coming after spring break. Miss Allen is going on with Mr. Allen and so Mr. Park who is kind of in confirmation role right now is going to be filling in for the as while Mrs. Al is out and then he will have a long couple social classes. So um just want to mention the two of them awesome work that they they do for us in the building. Um couple of important upcoming dates. We do have
009uh a new fundraiser opportunity McMinn's friends and family night. So, uh, that'll be in McMinnville April 2nd. It's all half half the funds or I'm sorry, half the money spent in the restaurant before. So, we're going to be promoting that uh quite a bit more as it gets um during the tail of the spring break and I'll be hanging out there for the evening and hoping a lot of people can come out to the restaurant. uh parent teacher conference conferences 17th to 18th coming up and then I think I mentioned earlier this year but we brought back sixth grade we'll be doing at the end of May camp it's over by the draw day fossil beds is going to be experience so I think it's the same wishful so I'm pretty excited yeah that's about
010all stuff I have for you questions yeah um you talked about um data and you guys are getting data and getting to look at it now. Just curious when we'll get to see some of that data. Oh yeah, I can um I can email update reports um across to you Monday. Okay. Yeah, it would be exciting. I know we've talked about the struggles that we have here and something positive would be nice to see. Yeah. Yeah, definitely. We hear that it's good, but we haven't seen that it's good. Yeah. Yeah, that makes sense. I'll shoot. The weather is kind of like a midway year checkin, but I can throw it in that report format. I said a few times before. It's nice to see it progress over the years. Um, next. Do we know how
011much the dad's night brought in for the band programs? Um, the band at last check, I want to see $2,800. I might be slightly off on that number, but I want to say it was around $2,800. The food was donated by the barbecue company, which I thought was pretty. Yeah. Awesome. I thought I was going to be a pretty good offset cost. So, um uh I like the format of um you could attend for free, so you could come see the kids, see the performances, but then if you wanted to, you could purchase a dinner and kind of have that experience, too. So, I think the combo I don't know. I had a funky feel to it, but I think it really works. But yeah, I want to say the right that guitar. Um, yeah,
012Blake. I'm draw. Yeah, his eyes were this big when he um the book blast. Uh you said you brought in almost $14,000. Um so does that go to the librarian and then she decides what it gets used for. What does it typically get used for? Yeah. So that um the money raises near $14,000. I think part of that cost will offset free books that the kids got because everything in the whole school gets a free book. So that comes out of that. Yeah. So if you make money and then you offset part of that cost and then the rest will go into basically library budget to purchase additional books and then the last few years we've done like take home books at the end of the school year or students get a couple books take
013home. And is that mainly K5 or does that help our middle school library that's still kind of being rebuilt? mainly the last few years has kind of been mainly K5 but yeah it might be might be a good time to bump that to some upper age group kids um the the fundraising itself is K the vast majority of K students but yeah question one last question did you have something yeah just one thing we noticed that the uh we we it went to the eighth grade promotion um meeting Tim Hart right on the heels of that and I saw a lot of cans and bottles from sodas and water that were in the garbage cans and whatnot. That was like a prime opportunity to can fund raise for the upcoming graduations from that time because
014everybody was like trying to figure out where to put their bottles and cans. Yeah, that would have been great if it's always going to be that time of year to just roll those cans and bottles in throw that in for the future if you talk to Yeah, definitely. Yeah, last thing I had on fundraisers. Uh SCS does it more than I see than the high school, but you guys have like these fundraisers and stuff. It doesn't always say what the funds are going for and I think we need to be better at telling the public. Like you said that the McNamman's one's going to PBIS. Like maybe explaining what that is. Okay. Yeah. People just see that the school's fundraising and they're like, "Oh, why do you need more money? What are you paying for
015now?" So I think it might be really good to just kind of educate, oh, this is what it's for. This is what that program does. This is how it affects your kids. That kind of stuff. So it's not just a give us your money. No, that's that's a great point. Oh, yeah. especially like for example PBIS behavior systems, right? That's kind of a your average but it helps the dance all these different point. Yeah. without making fire. But yeah. Yeah. [Music] You mentioned the outdoor school was back. Has it been gone? How long? Oh, correct. Maybe five years. Pretty cool. Yeah, I think it was right. Um I think maybe one year before CO was the previous year we went. It was before my administration. So awesome. 189 school year. I think it might have
016been 189 school year. It's funded by a statewide grant now for any fifth and sixth graders if you apply that grant. So this year we got back on application all the all the costs associated with their offset and Jesse over at kind of but yeah [Music] both we have superintendent report. All right, a legislative update. Uh this continues to change, but uh House Bill 3552 uh is still in the making. It hasn't been amended. It's been reduced. And I was told in the meeting last week that uh the bill has been reduced to include uh construction costs for three CEKs in the state. They were hoping for a whole lot more. And I quickly got a hold of Dr. Joe Morlock and the WSD and he confirmed that we are the one in this entire
017region that is ready to go. So I'm still hopeful that this is going to be the construction funding that we need. Um and I am tracking it on. It's the legislative uh tracker for all the House bills and Senate bills. Um we have sent in a ton of letters. Um we have letters from industry partners, organizations like Sedcore, Lana Workforce Partnership, uh CHCA. And so we've just really been working on u making some noise about this and hopeful that it will make it to the finish line. I did provide in the box up there some information. Representative Gonberg had explained uh some of the process used and over 2,000 house bills uh were submitted for this legislative session. They were you know leading those down and been greatly reduced. Um and then only about one
018in 10 makes it to the finish line. There is and I will be sending the board out for information on this. In midappril the uh ways and means will be hosting it's very very unusual but they're going to go to alignment career academy and host a hearing and so several of us plan to go. It's 8:00 a.m. I think it is April 15th but I need to confirm that date and I'll email the information out to the board. Um and this is going to be an opportunity for our advocacy for the Roberts Career Jet Center. Um Dr. Dr. Joe Marlock has been very very supportive through this whole process and wanting to see this project get to building construction and opening the first two pathways. All right, update on the bond. So, our district communication
019uh we are pushing out just as much as possible for people to go to sharedbond.org. Uh I have um presented on this. I've shown people the calculator, how to use the calculator, talking about assess the value. Uh Emily Malloy and I went around and talked to people about countertop displays and we located um I think 12 to 13 places of bulletin boards and um where there is a glass window that you can tape something to talking to the owner. So, we grabbed our flyers from the bulletin board and went around and got those up. We have ordered two very large uh banners for each school. So, they'll be in the Vshape so that you can read them going in any direct either direction. And then we are working on two mailers to go out to
020every address within our uh district boundary. Um, I'll get the list of those addresses and what I've been told to do is um, uh, validate those with our bus company because they tend to know addresses and areas. Um, so we'll just double check that list and we'll get that sent out. And then we are working on school tours. On the website, there is a link where people can sign up for a school tour. And then tomorrow night at the um high school uh spring concert, uh a parent square message is going out tonight and we'll we'll advertise it as well as best we can that if anybody wants to take a tour, I'll be there at 6 o'clock can do a brief tour of the high school and then I'm also going to offer a
021tour after the event. So we're just figuring out the times when people are in the building anyway. We're going to do something similar um during parent teacher conferences at Fner Chapman and have just a lot of bond information available. So, this is all just getting pushed out and doing just our own media blast um as we continue to move forward um with getting the word out. And then I just wanted to provide an overview of our grants, state and federal. Uh these slides were presented to both um to the high school staff and to the Fulner Chapman staff. Um under our one of our action items we have of uh just explaining our resources to staff so that they're more aware. This is feedback that we have from our employee experience survey. And so I
022did a budget 101 to the staff. Um and I reviewed each of these. The title 1A grant uh can only be used at FCS. It is a K8 and with federal cuts taking place, we are told to expect a 25% reduction in that funding for the next um school year. Because this is a federal grant, it operates on a different time schedule. It is October 1, September 30th. And then carryover is allowed, which is a good thing. you want to have a little bit of carryover to help cover any additional things you want to do with that funding and then close out that grant. So, currently title 1A funds four staff positions. It is support for houses education, professional development, uh funds can be used for family involvement activities. We do supplemental curriculum meaning that
023our core curriculum is amplified. We do not use federal dollars to pay for amplify. If we do assessment, if we want to do some specialized intervention curriculum, then we can use this grant. And then also recently this year, we needed to update our um have more Chromebooks for intervention. So, we were able to purchase some Chromebooks using the title 1A grant. And I put in there that supplanting is not allowed. What that means is you can't use this fund to replace something that is in the general in that is already allocated out of a general fund. So that's the title money grant. So how much money do we receive prior to this year from the last I'm going to say it's about 350,000. Okay. So 25% reduction and this will come up in budget committee
024and I'll have the the numbers. We don't have the allocation for next year yet. In some of our grants we do the state grants they're starting to get allocations out. So the student investment account is is really the big one. Uh it is over 800,000 projected to go into the 2526 school year. That is a slight reduction over this year of uh [Music] $2,636. The grant cycle because it is a state grant is um July 1 through June 30th. And then carryover is allowed between the in the middle of the bienium. We're ending a bianium. going into a new one. So, our current grants have to be closed out by June 30th. So, we're monitoring those to make sure that we have everything that we spent them. Um, but come next summer in spring of
02526, we can look ahead and do some carryover if we need to. So, in the student investment account, there are three buckets that the funds must be allocated to. student health and safety, well-rounded education and class size reduction. The bulk of the funds are used for um well uh class size reduction. And then we also do have some CTE supplies and then student health and safety. Um we pay for our Yah Hill County contract for mental health services out of this grant. And then the other large grant is a high school success. So, we are getting a bump uh going into the 25 school year. Again, these are estimated, but it looks like we could be getting an increase of 14,000. It's a state grant, so it is that same uh cycle. And then again,
026the carryover um in the middle of the benium. Um funds allocating to three different areas for high school success. So, we look at um efforts for dropout prevention like our graduation coach. uh we can cover CTE costs and college and career readiness. So college and career readiness is where we cover some of our AVID expenses. So there you see it covers 1.5 FT and staff um our AVID contract AVID professional learning and then also CTE supplies. All right. And then up for board approval tonight is the SHA contract. This has been in negotiations for several weeks. Uh the main changes in language shop will manage special education programs with district oversight. So this means that we will have monthly meetings with them to review how they are doing their special education services. Uh they will
027be able to contract directly with the blamed for uh sped services or there are some services they may contract with us. We removed the cap on enrollment. Uh there was language in there uh previously for them to um be under improvement status and that was no longer required. So we removed that section. And then we have to talk about funding. Uh currently K8 is funded um at 85% and 912 is at 95. The K8 funding will increase by 1% each year. So, we didn't want the big fiscal hit. Most charter schools, I've been told this and I need to research it, are funded after 95%. And we were not going to do the bump all the way up to 95% uh for K8. So, it's the 1% increase each year. So, we'll keep 5% for
028us. Yes. What do we do then? We it's it's basically an indirect cost for you know like my clients who manage to stay and payments and you know that don't go to job stuff for them too like right don't we do job posts and stuff for them too like HR stuff there are some services we still will share right which is covering what is our cap right now 300 I'm going to say it's 300. I don't think it's 350. What are they anticipating for growing? They said a slow growth, right? Right. Because they have to do the staffing and continue it. But um yeah, they just requested that we remove the cap on enrollment because they end up having to have a waiting list and having to manage that as much as they try to
029find out who's returning and who's not. So it just keeps that flexible for their slow growth. So how many kids that are being taken from the school district in Charlotte? I mean literally I mean it's just going to the same district but you're going to charter school instead of they showed us that data before. They did and I don't have that number. It's a report that we track of how many of um shared school district students are part of that number. I think there 300 last time last year it was about 50%. I don't think it was that much. I will I will find out. Okay. I'm sure Jesse [Music] has all right. Any other comments or questions? A question. So on the bond website, um it talks about the oversight committee and there's like
030a hyperlink, but it says to request access. I will ask them to fix that. Okay. Because I was trying to figure out like how does somebody join or you know request interest. So I was curious if that was a form but then it wasn't let me ask that becomes live when we pass the bond. Okay. Okay. So then there would be a form and people would I'm assuming this process, this is new to me, but I'm assuming the applications would come to the board and then the board would make the decision on who will be the oversight on the oversight committee for the duration of the project. Can we add something on that section to say if interested do [Music] XY may be interested right here? Um and then um what was a great task?
031Oh, I didn't see anything about history like previous bond history. I think I would be helpful. That was one of the FAQs. I will try. Okay. And I might I mean I thought I all of them. Okay. I will find out. I know we talked about having We have the ability to change that pretty quick. Put like blurs on the very front. Just think in terms of the social media discussions that pop up and they catch fire for a day and the correct information that we know. It doesn't always get there very quickly or or sometimes never because we're not always monitoring that stuff. But I feel like the correct information was there and they choose to ignore it. Oh, sure. And I was just I I'm actually very grateful for how many people put
032the correct information in. There's no point in jumping into those, you know, those conversations because they're just they're just causing a stain on purpose. But I'm wondering if it wouldn't be good for somebody to start reaching out to those individuals because it seems to be the same two or three people who have a have a beef and it would be great to have a face to face conversation and say, "Hey, why don't you come into the school? Here's your invitation. We'd love to have you out. We'll carve time out of our day just for you. Let's talk about it because online is not going to do anything. No, but those are people that are raising their hands, right? But yeah, I think your conversation would be beneficial for everyone and it might give us a
033point of perspective too so that we understand where we're coming from more. Um, what about lawn signs? You So that would be with the pack because they have the vote. Yes. Okay. There's a pack meeting already. I haven't heard anything. So there's been a bit of a glitch. It is set up. It is established. There is um a an account at first schedule. Um the purpose the person leading it have a medical emergency. So, I'm going to contact um probably wait till probably Friday or over the weekend. But the idea being is to get the lawn signs out and Molly River has been great to have them at the merkantile and people are just stopping by and picking up lawn signs and we were trying to get her all the lawn signs we could find
034from last time and that's just a great location because she's there and she just Yeah. come up come by and grab some, but they also wanted to get more made with some donations. So, that is just getting started. And we've talked about just a complete immediate blast for all of April as many banners and road signs, lawn signs, everything we need out. So, you'll let us know when there's a meeting. Yes. All right. Any other questions on the superintendent report items? Hearing none. Let's move into the fiscal report. You want to jump in and tell us about anything there? Well, the red turned green, so that was good. Um at the bottom it's just showing that our fund balance right now everything stays the same is 1.2. Yes. And that's just showing that the contingency
035in the reserve of a million dollars is factored into that and then you've got 220 left over. I guess. Um but of course we've still got um the May adjustment for 20 32 24 will come and I don't know sometimes those are negative sometimes they're positive. The other thing that um I did this on on the next whatever the state school fund estimate thing I just wanted everyone to see the changes and fluctuations with our state school fund. I don't know where I put that after the check. No, it's right there. Ah, there you go. So that top one, the date, that is what the budget was built on. And at the time we did the budget, that was like the best number that we had. And so you can see how between even the
036end of the year it changed and then in February is basically when they catch up the actual enrollment but what with what our estimated en enrollment was. So I looked and enrollment that we were using as the budget numbers was like 1,200 kids and then come February it bumped up to like 1,350 kids. So that's why there's that really big shift right there because our ADM got all caught up and then like I don't know what was that just a couple days after that we got another dozen and we got another like $19,000. So there is a resolution for um us to be able to accept that extra money and then I just um kind of split it out into where the red is in our budget to even up the budget. So it's just
037it's I mean the charter rate changes it's just it's very fluid is what I want people to understand with our state [Music] school. I'm working on the budget right now trying to get um next year's budget in shape. I also kind of want to try and get it in a more concise format so it's not so much but I don't know and we're getting ready for negotiations so that's going to be another thing to consider. Oh every woman I'm struggling to figure out where the million dollars came from that wasn't there last month but is now there this month. So if you could just okay like spell it out for me really basically. So I did one of my things. So our enrollment the previous enrollment that they were using so we get like a
038per student amount for enrollment you know and they were basing our state school funding on 1,200 kids. That was our ADMW. So then when they got through and they like chewed up enrollment for 2425, it turns out we actually had like 1,000 Yeah. 1,370 kids enrolled for more than what they planned on. Exactly. So they owed us more money. Yes. And so we got this big bump because we have increased enrollment and then that's why also the amount that's available because all the other schools like their enrollment's changing so the actual amount that's available changes. I mean it's just it's always a year behind. Absolutely. That's the other thing. is catching up from last year's data which makes it really really hard to say this is our budget and it's going to be these amounts
039because we don't know because there's so many variables and then like the charter rate changes yes that would hold so it's catching up from last year's data reports because I go in and I put what my estimate for 256 I did in I think it was due in December And I'm a cautious person and so I'm not going to say, "Oh yeah, we're going to have like 2,000 kids next year." So it's, you know, it's kind of it's a tampered down number, but it's also, you know, tried to basis in reality. But I lived in um so the budget right now or yeah, for 2526, it's based on like 1,347 kids. Um, and the charter rate is like $11,000. So, we'll build our budget on that, but the budget in the plan and we'll see,
040you know, how that goes. But it was mainly the change in um enrollment. So, glad we got so much. What you're saying is from last month, but this month we got paid for last year's numbers. They adjusted the adjustment. It was adjusted. It's just oh we were basing it on this estimate from this year and then they got the second ADM cumulative ADM numbers and then that's how they adjusted it. So did we get like million? Yeah that's okay. Yeah, it I mean that's this 1.7 million is the difference between what we were estimating back in May to February. And it's enrollment. It's the change in they've got this little like percentage amount and it changes every single time. And it depends on transportation and like your local revenue like what you think you're going
041to get for taxes and the common school fund and just Right. And so some of it goes to the charter school. Yes. It looks like a big chunk of it that Yes. almost a million dollars because their enrollment has been steadily increasing but even though I mean yes they get a chunk of it but we're also benefiting from that as well right the percentage right definitely so um yeah I guess I'm still just um I'm not an accountant and and if you want to like just stop by really quick I can just show the forms that I get. It shows you the difference between here's what we got and you know here's before and here's back. I understand that the difference. I don't understand how we went. Last last month we had a very big
042discussion about our ending fund balance and it needed to be a million dollars because that's our policy. Um and that's our like emergency fund for our school district, right? It's our safety net and we obviously spent that way down and we didn't realize it until we saw that number and we were like okay what's going on? And then now all a sudden it's back. And we talked about how hard that would be to get back, but it just happened in a really short amount of time because we got a million dollars, $1.5 million that you know. So if we were will we continue to keep our million dollars now or is that going to get spent down again? Well, we're going to try. I mean, because right now we can spend we're at what $223,000
043like over our reserve. So, we've got that much that if things like fluctuate or whatever there that's kind of our whatever cushion or whatever, but I don't I'm not too worried. I'm not even going to say it out loud. I mean, if something happens, it's like there's only so much you can control. Exactly. And so, you know, with everything covered, you want to go ahead and explain this again, too, because I think this will also help figure out. This is the resolution that is up for board approval tonight, right? Yeah. Yeah. So when I um if you approve this and then when I adjust the budget then like the red numbers will go away because I'll adjust the budget number and then it will still show that we have like 250. Yes, question. So and
044I was having a hard time understanding this last month but because we have this influx of money. So if I'm understanding correctly, we use our reserves if we need to until we get the adjustments so that we can then if you do get an adjustment, but it's also like we're not like where is it? So, we actually, if you look right now, I mean, we're not, we have collected 11 million, but so far this year, we've only spent 8.8 million. So, it's not like our our um bank is in the negative. It's like we're there. This is like the anticipation. everything goes exactly how we say then this is going to be our bounce that things change and like maybe we had money in the bank why didn't we spend down our million dollars because
045that was that's like okay this is what's going to be at the end of the year but we weren't there yet I mean this money to come in it's and we're just say, "Okay, if everybody gets paid out the way they're supposed to, and if we like we Emily and I put in what, like 200 POS or something at the beginning of the year saying, "Okay, we're going to spend this much money on utilities and this much on transportation." And so maybe we'll go along and we'll be like, "Oh, we didn't actually spend, you know, $50,000. We only spent $25,000." So the end of year we uncover that and then it's like, "Oh, here's this $25,000 that didn't get spent. even though it's been encumbered because if we have to spend it, we want it
046there. So, I mean, if if we were at the end of the year like right now, I mean, our balance would be $2.7 million. So, it's just it's like if I would take the the budget part out of here with all that red, it I don't know. I I don't I don't know how to explain that part. It's like the budget's there. It's our plan, but things don't always go according to plan, I guess. Would it help if we had like a cash in it? I mean, would that help people feel better about money as opposed to cash that you have sitting around? And I guess that's a question for the balance is sitting here. There there is a cash in the bank there. Well, it doesn't say it seems like we're talking about cash
047in the bank versus what's in what's not encumbered. That's why I'm trying to help clear that up a little bit. Yeah, because I mean our maybe our bank balance is like it's like $540,000 right now, but of course coming through and all that kind of stuff. So yeah, I mean it's like we don't have money sitting there. Yeah, I guess that way. Well, I think you're coming up with a valid point. Like we asked you to make this document and we've been using it and maybe we need to make some changes on it so that it's easier for us. I don't know what it should look like. I don't know how to explain it and you know get it across. You see why we get alarmed though like Oh yeah. Yeah. And I'm thankful that
048someone, you know, said, "Yeah, what's going on here?" But like I said, you know, I I wasn't worried. I wasn't worried because I knew this was coming along, but I also am good about we can't do that right now. Maybe it would be a good work session someday. Yeah. You know, so we can talk this budget process and now because there's just a little nugget of information that I think is, you know, lack of a better word speak that we just need to translate like the districts. They're just different animals. We just need to get our number in terms of Oh, I feel comfortable. Yeah. Yeah, I'm just trying to figure out how we went from in panic mode just a few weeks ago to Oh, never mind. Actually, we got the money on or
049you got on the 28th that we were It was after the meeting before. Yeah. Yeah. But we know every March we're going to get a check, right? Yeah. Usually it's Yeah. quartly. No, I mean if if it was it would help you out. No, we get I get it. We get a deposit every month for you know the state school and that's where this revenue comes in. But it adjusts and so you know and this is when it adjusts every year. This is when we see it. Yes. [Music] Yeah. I mean, it was a good random, but yeah. So, just I'm trying to understand the process just a little bit more. So, I can I understand most of it, but what you're saying is so we budgeted this last spring. You're being super conservative and
050it's based on a few factors that people have a pretty good handle on. And at that point, you can't really tell, but you have a pretty good idea of where things are going, right? You know how much I'm educated. It's not like a total dart at the dart board. I I understand there's probably some reasoning to do it. And I I asked that question to say we're a million up, but and we're conservative, but is this where where districts get in trouble because they're not conservative and then suddenly they they come in a million down? It's like if our enrollment had gone down by 100, we would be in a much worse position. Okay. And so I know a lot of places are struggling with their enrollment. So during the year, as far as our
051enrollment started to go down, we'd probably be keeping an eye on cost and trying to Yes. cut down cost. So we we have an idea of what's coming as the year goes along. Okay. So it is an educated process. It's not like a guess. just that the March check is Exactly. It's like it's it's an educated guess, but it's also like there are just random things that you don't know. I mean, if if Salem all of a sudden got a huge influx of enrollment and everything else stayed the same, it would affect our enrollment. It would affect our I mean, it would affect our state school run out because that would mean Salem's getting more and we would be getting less. So, it's just That's right. Yeah. So, you know, yeah, you can't control. So,
052you Yeah. Do the best with what you have. And the only other question I have, um, I'm searching on the policy website. I don't see anything about a million dollars in there. There was a 5% in 5% of the ending, the budgeted amount of revenue. I was actually curious where the million dollar revenue is 11 and a half million. So you're talking about five 600,000 is 5% of that, right? So the million is basically double of what we have in policy, but we've always been told this in policy, but I was curious because I looked it up as well and I could not find it as either. So we weren't sure. I I asked Larry if he knew where it was and he didn't know where it was either. There's a fund balance policy here.
053It says at least 5% of Yeah. No, I have that right in front of me. Okay. Yeah, that fun that was approved in 2004. That was I was here for that time at that time and uh back then our school budget was only like5 million. Sure. Yeah. So, and I was just going to say I mean it's been I you know of course I build my budget on what was there before. So it's like it's kind of always been that. So, but if we did vote on that at some point, and I shouldn't say we because we probably weren't there, but maybe back in and Larry early on, it would be nice to see that. Why didn't they get updated? Yeah. Update the policy or stop using a random number, right? Such a nice round
054number. Yeah. Actually, I think when we decided that 5%, we just kind of arbitrarily everybody on the board is that let's just put $800,000 that would cover. So maybe this policy needs review. Well, and then that's also part of it that um what do I have the reserve? It's actually there's like 800,000 in contingency. No, it's 200 200 in contingency 800 reserves. And so like the 800 800,000 is we can basically spend it you know if we have to pay or whatever but the 2000,000 has to be border through it's like that can never be spent. So I see I thought it was the other way around. Maybe it's the other way around. I don't remember. But anyway I know there's like stipulations on those that set of money. Yeah. Well, and it it alarmed
055me when I read this um policy, too, because number four talks about the credit rating and why it's important for us to have that money. Um especially with us going out for a bond, if it was to pass, I would want us to get the best credit rating we could. So, we need to make sure we have that fund sitting there to prove that we're good. And and there's like like I said, there's there's money there. So it's not like oh we're down I'd be willing to guess that million dollars came from was 5% came out fer burned down and they said we need to have a bigger fund to cover e and if that's the case we just need the policy to start reflecting that yeah you know somebody need Everything's gone in the
056sense the board's going to change a lot in the next few months, right? We need to make sure that policy's carrying on all that history. Yeah. We don't have our institution history policy committee. Yeah. Especially when you're talking about like some should go to buildings, some should go to contingency. the institutional inertia and knowledge and it's also me like you know getting my feet underneath and you know getting a hold of all this stuff and just being more comfortable with everything because we got that um the 1.7 so like last month it was like you were 650 whatever. So it's just that it's mad. Okay. Any other questions for the fiscal part of the report tonight? So looking back with little ideas and thoughts. Yeah. And if anybody sees like a a report somewhere and
057they go, "Oh my gosh, I totally get this." then let me know and I can try and I I've got I mean there's other ones I've seen and it's just like I don't know how to divide it out so it's like digestible I don't find something okay thanks much appreciate then let's move into new and unfinished businesses and we have three action items tonight. First packet is the proposed superintend contract is in your packets. It's four pages and I believe there's only one minor change in it. Mike and I run the say negotiating for this one. You want to say anything about it first? No, this is u the only thing we negotiate is salary. Everything else is three years goes to 2028 and every year and the 3% 14% Okay. So, if everybody's had
058a chance to review that, I will entertain the motion and further discussion if there's any questions. I to approve the 2025 2028 superintendent. I'll second. Okay, we have a motion for a second from Sand to approve the 25 superintendent proposed contract. Is there any other questions or discussion? So Daniel, is this what it's going to be or is this the beginning of amount that's added to it? I believe that's this that's the salary for So is that the salary for this for the 20 2728 Or is that the previous salary from 2627? That's going to be 2526. Yeah. Yeah. Then we looked at data from 11 comparable districts and we were trailing the path say to say kindly in terms of what and every district is different but we were probably pretty consistent uh if
05911 is top and one is bottoist in the compensation categories. Okay. Any other questions or discussions? If not, we will move to a vote. Jim, can you follow? I'm not going to vote yet because I'm on the committee. I would like to see Ruby. I Samantha. Hi, Larry. I'm a staining right now. [Music] I Okay, the motion passes 4 to zero. We'll move on to the next action item. the SH charter contract here for this one covers five years touched on the main four items and items that change the conting um we started these negotiations late December met just about every Thursday about two weeks still remain on negotiating committee so to speak. We had a lot of input from district staff that were in there especially the the ones involved directly like the busy
060love were their low crunching the members of the district. Do you want to chime in with any thoughts or the process or anything? It was a learning experience, a lot to learn especially being the newest board member. Um, but it was pretty smooth I think until they got to the numbers and I think we really I mean Dory Karen they tried to get the best I mean as well but the numbers of the impact that was going to have on the school district and thinking of the budget coming up. Um, so we're mindful of that. I think yeah, I would say that was my main goal to make sure we're not losing money. Yeah, pretty satisfied with the numbers from authority, especially putting the 1% escalator in there to get to 85 to the 95%.
061that's going to help our budget a lot. Anyway, um I'll entertain a motion before we get too far into discussion on this one. [Music] Okay, it's been moved by Larry, seconded by Mike that we approve the SH charter contract for 25 to 2030 as presented in the packet. We have any other questions or items for discussion that you want to talk through before we vote? I have a question with removing the cap. Is that ever going to negatively affect our district in any way or are we only seeing it positively? It seemed like quite a jump to go from 300. In the past when all prep was they were they had a whole bunch of financial problems and they were just accepting everybody. So we f we could capital I think it was 200 when
062we started. Okay. Because they just couldn't handle it. They were almost bankrupt at one time and they finally got some people in there that started doing it a little bit every year and I guess taking the cap off is okay. They're doing fine now. It's not really dangerous for us. Yeah. Yeah. Before that I think why we had the cap. Okay. They weren't financially stable. That's just my opinion. Thanks for [Music] that. Any other questions, comments? It's a long time, so hopefully we have a chance to go through. Okay. Five years. Yeah. So, doing this again district in five years. Jim, you want to go ahead and call vote? Scott. Hi. Rudy. Hi. Samantha. Hi. Mary. Hi. Michael. Hi. Motion carries 5. I just want to say thanks to everybody involved in that chair staff
063and team. It's a lot of work grouping. I do a lot of listing jumping in at times, but it really is the district on that. And the other point I would make about that was on here is that it's very nice to work together with SCAP on a collaborative level. They're really reaching out to the district industry reaching back. It's it's a partnership and it's I wouldn't say it wasn't hasn't always been like that long, you know, going on eight years. But there's a there's a very high level two professional teams working together. I say that for the benefit of any chap folks watching tonight negotiating and going through that process there can't always say that so it's good thing okay next item up there for discussion we have resolution 257 to receive additional funds
064this looks like pretty much a housekeeping item so we can keep the book straight receive our state is Is that true? But yeah, this is this basically has to keep the book straight and this is asking about. So then when we get audited, the auditors are going to look and they're going to say, "Oh, you started your budget, you know, at this, but how can you end this amount?" As long as we have these resolutions coming in, it ts up the budget. I motion to approve resolution 25-7. Okay. Motion. We have a second. I second it. Been moved by Ruby and seconded by Samantha to go through resolution 257 appropriation authority. Any other questions or discussion hearing? None. D. Can you go to call vote for us? S I Ruby I Santa Clar I resolution
065passes five to zero that's the end of our action on some topics for next meeting yes so that's what we'll talk about we'll have time for the policy get something back in there but we'll keep that up there are we going to get a budget calendar. [Music] First meeting we'll have to publicize. So, okay. It'll be out before that. It will probably follow like really closely what last year's was. Have you had anyone apply for the budget committ? No. [Music] Any other topics for next week? Anybody wants to hear about, you know, um, I think we really in Louisiana two years ago they were 50th in the nation in their education. This year they're 16th. Wow. They've done something and see if something we can borrow [Music] from a little bit. But they're going back
066to really old really old school phonics and flashcards for math and just they're just going big jump. I think their reading scores the math score were up 16% over last year. I think they're the only one in the nation that improved dramatically over the shoulder. Little you wonder about that. That's interesting. Yeah. Okay. If not, uh, last thing is board comments. Does anybody have any comments? I just wanted to share while it's not being shared, but it's open to the county. Uh, CCO Early Learning Hub is having a community baby shower. Um, this time it'll be in Newark, but it's open to all residents county. um new and expecting parents and it's May 22nd from 4 to 7. Um and the story if you don't already have Nice to see everybody at Jeff I didn't
067make it to the end. What time? Were you there the whole time? What time did it I don't remember. Everyone was very excited to play their music. You know, just a suggestion for next year. Start out with one of the I want to call the old guys. Start out that play then bring the kids after and then close it out. It's really good though. I got the food looks good. I got a dessert. The mint cupcakes apparently were all the rage. Everybody was talking about the chocolate cupcakes. We ran out of dinner, so my dinner was very good. Somebody as a fundraiser from jazz little bomb stickers on. All right. Any other comments? I'm excited to see we have five candidates so far. That's really awesome. We were all worried if anyone would run for
068position, so tomorrow. Tomorrow evening at I believe that's the deadline. Yes. So if anyone else is thinking about it, huh? Really? Really? Tomorrow is tomorrow. So that's for for running tomorrow. I filing you know the reason I waited so long in announcing my decision is right before I think it was probably so 13 or 14 years ago we had a position open that he ran for it and a guy that just graduated from high school Jason Alexander won it with nine in my hands so I I'm hang on we got to say two in my spots like right now. I'm kind of confused on this because last time I ran, nobody ran against me, but I I called up the No, I went over and talked to I said, "Is there anybody filed for that
069position?" They said, "No." I said, "Well, I then I guess I'll file." So, I thought that was right up to the almost up to time. It must have been right at the deadline when you call. Yeah, it's online. Yeah. [Music] Does the does the district have any involvement? I know there was like a forum last time. I don't put that on. Oh yes. Okay. Any more comments? If not, then we'll see y'all next month. Thanks everyone. We did it in the high school. Yeah. Samantha on stage. Yeah. Yeah, I remember that. I guess it wasn't concert.