St. Helens School Board Work Session January 14, 2026

001I just called the work session to order. Let's stand up for the pledge of allegiance, please. >> I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. >> Start with roll call. Um, I know student representative Joseph Howard is going to miss the next couple meetings. Um, dude, I believe he said wrestling in his email to us all. >> He's being too good of a sports person. >> Yeah. So, we'll go with director Walker >> present. >> Director Russell >> here. >> Director Killings >> here. >> Vice Chair Smith Reed >> present. >> Chair Yard is here also. Go to number three. School boards appreciation month. >> Hi. [laughter] In closing, I just wanted

002to say um thank you for all that you do. We have a very small gift of gratitude. Um these we want to make it clear that we did not um spend any district money this year. These are things I we scrummaged through the closets and found things for you >> because we didn't want to spend any money. But it's they're wonderful things. Um we hope you appreciate them. very represent the school district and all that you do for us and you know you guys are volunteers and I think sometimes people forget that. Just wanted to say thank you. You put out a beautiful tweeter social media thing about you all pictures. [laughter] >> Thank you. Item number four, forward review of Harvard model book. We had a chance to review. >> I skipped it. I

003think it's dumb. >> I think it's dumb. I don't think that it's going to apply to us personally. That's just one opinion of five. So, if you guys love it, great. But >> I bought this book. >> I agree. >> It's dumb. >> Didn't like it. >> Okay. It doesn't apply as much. Anyone else? You are all welcome to borrow my copy if you want it. I did some research on it and it just didn't seem like a good thing right now. Maybe in the future. >> I think that >> what year that was I think that there's some parameters that could potentially work, but right now we are too in a too I'm going to say tumultuous climate within the board for anything in here to work. So until we become more cohesive as

004a board, I just don't think that this is the right thing. >> Yeah. I don't think we're tumultuous in the board just because we have different like we don't have to all agree and that mean we're tumultuous. >> This means we don't have the same things that we're finding important. >> Say maybe hold on to the book and we all talk about it again in another couple months or so. See where we're at. >> Yeah. Things could change just boardwise in for every board, but for any of you who don't have it, if you want to borrow. >> Whoa, this chair is stuck. >> That's the one. >> No, I have not. I have one, too. I'm like chair. >> [ __ ] >> I told Kim I was going to blame it on her. >> I

005was like, excuse you, [laughter] >> man. That's not good. All right, I'll make Tammy give me her. >> Oh, that was funny. It doesn't help when you're short and the floor [laughter] >> long [laughter] definition of board oversight aligned with policy and law. Do we need to read it or discuss it or from the last work session? >> So this is it. >> It's that's got a different name, but that's this one, right? that we're talking about the heading. >> Okay. >> Yeah. The oversight work on the same. >> Is anybody had a chance to review >> the oversight? >> Yes. >> There only like three things that changed, right? Like three slight wording right from the last section, right? I think it puts a little bit um more authority over like the essential it

006it just doesn't assess [laughter] it doesn't align with our board policy as much and I feel like we need it we need to make sure it aligns completely with our policy. In what way do you think it doesn't align with the policy? >> Yes. Can you give them a couple examples at all? >> Yeah. Let's see. I wrote um which sorry which policy area are you referring to? >> Well, we have our BBAA which is over oversight and the laws of what it says we are here to do. Um, so is this going to be considered like an SOP? Is that where you're or just a you're just wanting this added to what we had signed in previously? >> No, this is what you guys had wanted to discuss. This wasn't We were talking with

007the OSBA. This wasn't necessarily me. This was >> Oh, we didn't ask for this >> for the OSBA conversation at the table. um that last work session >> um because we didn't agree on what overment was that we were going to talk about a definition of it. >> Yeah. >> Um Kristen had said she didn't feel like that was something we should do if we still had other things going on which is why she didn't >> I would I would agree with that. [clears throat] >> So then is are we ready for this then? If you still agree that this isn't the time, >> I think that it's up to the board. >> The working definition, we can't do anything here about it, but you can talk about it. if you want to put it

008on the >> So, there's definitely I think some discrepancies in what we're believing because I I mean, as you can see, I obviously believe that it does not take a board vote for an individual board member to access financial documents as it is says in BBAA. And so, it just makes it look like it's becoming a little bit more difficult for us to have access to the things that we need to be able to do our job. I have to say the one the one thing that of course I'm used to it. Okay. It's just for all the years I've been on board is first of all whenever we had a board meeting we did always have it. So computers have changed that world. But we always have papers where I could be like I'm

009doing right now and I can refer from one to another which a lot easier. So having an actual copy of everything makes a big difference. But I also know that um for me to make decisions whether right now when we're starting to go to work on the budget um very soonly anyway I don't there was a big difference between um when the information I received last year which was under Karen it wasn't you know you or anything or any of you guys but it was such a small amount and I'm supposed to be making a great big decision on a district when in all honesty I was used to a three ring grinder that's three inches, you know, that would show absolutely every single section line item and I'd understand. Yeah, that doesn't mean I

010know what everybody spent on a credit card or something, but at least I had an idea. And I also could be looking at um you know, things that would give me an idea that we even spend that money to come up with it. But I'm worried because we do not have any at the moment any community members on our budget team. We're going to be going in this as five brand new people all looking at it that we really need a lot more information and at least something at least last year's but even the year before because they are so different to give us all an idea and even even for you because you weren't here either and neither was Michelle she was here for part of it but I just think that for us

011to all go to work now on the things that we're going to have to do over the next couple months that we probably need have every idea we can possibly come up with. So, >> are you saying that you want the budgets from the last two years or are you saying you want all the credit cards? >> No. No. I just want the copies of every single like it was pretty much everything other than it didn't itemize credit cards, but it did. >> And just so you notice if you want to, there's the budget the notebooks on that shelf in my office from the previous years, too. Look at those. Um but yes and then next um month uh well this month it's January will be bringing the new um financial statements that we um

012learned about at OSBA. They're more um >> information more informative. >> And then we're going to bring um enrollment data too because I' that's something we've been missing. I'm used to having enrollment data places that I've been >> Yeah. Yeah. And so, um, I'm I'm looking at enrollment data yet, but I meant at the board meeting. Um, it wasn't being, um, done. >> I'm excited that we're changing the way we get access to like I just thought that would have taken a board vote for us to change what how our layout was going to be for what we're seeing >> the financial statements >> or what changes. It was a discussion and a board thing. It wasn't a vote, but it was requested more information. >> Yeah. If you request um more information, then you

013would do that as a vote. But we bring the financial statements and we can change them up when we bring them. I the that's why sometimes they're different from superintendent and superintendent. Like when I first got here, there was no enrollment being talked about at the board meeting and that's our revenue for the most part. So that >> statement >> end of September, October just to let us know what we started with, but we didn't know what >> but we're going to have that at the at the end of this month and then you know because it takes a little time for you know me to come back from OSD and say hey these are the things that I'm used to seeing it would be nice to have a deeper um >> understanding for everybody

014because it's even for the community and so um but you know giving Christy a little bit time of time to prepare for that she didn't go to OC with us and so she and she had an audit and all the other stuff and preparing for the budget. So, she is going to have next week's meeting. >> Well, Ashlin's >> digging themselves out of bankruptcy and they had a a um superintendent who'd only been there 14 months and hired fire hired CFO, right? Yes, you were in there. and those financial reports that she shows the new CFO shows their community member at every board meeting. She said that that was what made people trust the superintendent because they were like, "Oh yeah, wow. We see that." I mean, and it does make a lot of difference.

015And that was why I mean, the three of us were sitting in there and we're like, "Yeah, we need to have that agreement. >> It's okay." It might have been. I'm not sure. It's okay for board members to it doesn't mean we don't trust a superintendent when we ask questions and when we ask for credit cards when we see differences at >> 30,000 all the way up to 70,000 back down to 16,000. It's good to go back and say, okay, what happened here and why was this happening in this period of time so that we can go back and figure out where our baseline is? What happened? Where is it going? And how did how did we get here? It's not about pointing fingers and it's about growing and moving forward so we don't make

016the same mistakes. And that's why Melody is even saying we need more than one year. We don't know our baseline. We all showed up brand new. And when you show up brand new, everyone's thinking, "Oh, well, the new faces mean the old problems are gone." And that's not the case. New faces, the problems are still there. We just have to be able to figure out what they were so that we know moving forward, we're not making the same ones. But if we don't get to figure out what the problems were, we don't h know how to move forward making sure they're the same one. And I I hear you when you say, "She's new. Let her do her job." I'm not stopping her from doing her job. This is our job though. Our job is

017the taxpayers vote for us because we represent their dollars. And when we aren't able to see the very basic of of reports that are already there and should be very easy to be gotten, you're making it sound like they're already there, but they aren't actually already there. >> How do you know this? Because I've asked. >> Oh, so they asked questions. I said, "Are these just reports that we could just email?" I asked questions because I am really tired of misinformation on Facebook. It it damages everyone here. It damages all of us. All of this bickering between the five new board members, it damages our whole >> what bickering >> district >> because asking questions that I find it to be oversight does not you're framing it as bickering and it's genuinely the reason we

018have board members right in a board meeting and and you and I can be on opposing sides of something and I'm completely fine with that. But I I watch social media. I mean, it is. >> I have state legislators that said, "Hey, Michelle, I am only stating facts. >> These are facts that I took straight off of the the audits that we've been given. These are not personal opinions. These are facts. And if there's answers, provide this is the questions the community is coming to me with. So, if you don't want to feel like social media is so bad, all I'm doing is putting the facts out. You have a response >> except for it's not a fact that you requested properly financial documents months ago. You didn't request them until December 15th. >> That's

019not true. I did requested them in July. >> No, you demanded them in an email, but that's not the proper channel. And then you came to the board and the board said, "We do not believe that to be board governance and we did not choose that." The next step would have been to submit a public records request, which you did not do until last month. That is not proper. That is not BVA says that any individual board member has the right to those documents to be able to do their judiciary job and if it's we see things that are alarming. >> The fact that in our last meeting you said >> she admitted that we have credit card problems and she's fixing it. So as a board member that should set off an alarm and

020say, "Oh, we had credit card problems." The board should probably know what those credit card problems were. so that we know how they're being fixed. That's our job. >> Can I just add though, I don't think looking at the credit card statements is going to tell us what we need. I think we need to ask the superintendent for a report if we have questions. I don't think reviewing two or two and a half or three years worth of credit card statements. >> How do you get a baseline with reports that are not from an actual budget or audit? I literally pulled the statements that I have made 100% off of the audits and documents made available to me online. That is exactly where I pulled everything from. I did not p I did not say

021anything that was not already out there in the public. And that is what our own audit in the audit said we had expenditure problems. It said we had misappropriation of funds in the audit. Yet you're all saying stop asking questions. >> No one said stop asking questions. No one said stop asking questions. I actually love that you ask questions. I truly do because those questions are things that I'm not always thinking about. And I believe that five people are always going to be thinking five different things and collectively we can come up with an answer that's the the right solution. Maybe hopefully. I I don't care that you ask questions. I you know and I'm one person who cares if I care. Okay. But but what what I'm saying is and this is just my

022opinion that our superintendent literally did say there was spending problems. Why do you if she's already doing her job? Why do you need need to know exactly what you You're right. You can see that it was spent, but don't use it because it's our job. It's her job to do it. >> Hold on. >> Thank you, Melody. Because it is our >> job to do that. >> It is our job to know what's happening. And if someone is saying we have a problem with something, it is the job of a board to go and say if there's a problem, we need to have oversight to make sure we're taking that problem is being taken care of >> because you guys are still This is why you all asked for a definition because you're still >>

023because you keep telling us you keep telling me in my emails that I don't have individual abilities to do this without a vote. already exist. >> They do exist in our >> No, they don't. >> Credit cards do not. The credit card reports do not exist. We have to pull them one by one. [snorts] >> Oh, that's Yeah, >> fine. Yeah, but we still have the right to see them. When you see huge issues that you even say as Christine quoted you saying saying that you see there's big problems that is alarm bells for us that we should be saying hey what kind of problems are you seeing and how are you going to go about that with the credit cards just so we're aware and if you're not going to give it to us

024then that's when we start asking questions and your questions was I don't have to give it to you your response was I don't have to give it to you and so it wasn't necessarily that and I'm you think I'm just demanding it. That's just I just ask very formally. Hey, this is what I would like. This is why I'm I'm Well, I was going to say something that I think that um everybody through all of our meetings has had to deal with is the fact that other than maybe, you know, he was here being on our budget part last year. Um, but still what leads up each piece that's always been there doesn't mean that we can't change things, but we are heading into putting this budget together. I don't believe that anybody should walk

025into it having absolutely no idea how you even do this. So, there's a lot of pieces that do need to get given to us. I know full well that you and Christie are working on it, so it'll come. But, >> I feel like all of us are getting hit with not even understanding what some of the things mean. um not having enough information. So I just feel like right now when we are heading into another cut, especially if we were all sitting great, it'd be a little different. We could take a little more time and relax about it. But we are heading into it a second time now. I just feel like that we really do need to get going on getting even the basic budget last year and this year for people to go

026ahead and take home. Let's figure it out now. >> It's online. The budgets are online. All of them going back at infinitum years. >> Okay. But when we get the budget reports that we're going to be making, >> you can >> um that when the budget process begins, it's going to have the proposed last year and perhaps even the year before as comparatives >> and it's going to have some assumptions of what are our anticipated increases in our expenditures and potential decreases in revenues. That's all going to be presented from the CFO's perspective. Um there will be what is the term what's the term um assumptions? Sorry. Um there are going to be assumptions that have been applied in order to come up with the line item budget numbers. Um and that will all be

027I'm assuming in the report that we're given when we start working on the budget for next school year. So you it's are you saying then online is both what was proposed and also what we finalized the pull up the proposed yeah on the website go to budget go to >> I've never seen proposed I've only seen what was agreed there >> again scroll down scroll down >> notice budget vacancies full term give me a second >> it's okay I went to last week. So, I just want to see where >> 2025 26 budget sometime today. There we go. Where's the link? >> Sorry. Give me a second. I will say it's >> I will say that when we brought it up and the comment was made we could be putting a lot of our resources

028elsewhere yet we are spending resource so many resources just keeping this information from being shared so much so that that information probably could have been shared just on money spent blocking them. >> There we go. So here's the adopt the budget. There is the proposed budget. Is there adopted? >> And there it is. >> Where? >> Can you? >> Yeah. Let me go back one. >> No, no, no. I see that. Can you scroll through it? >> Yeah. >> Okay. Thank you. Yeah. And like I said, there's an archive folder, too. So, it goes back years >> years because we weren't able to get access to that a few weeks ago. Well, >> I was looking at it before I applied, so I'm not sure. >> Well, good to know. Thank you. So, >> VBA,

029>> individual board members authority and responsibilities. >> Says right at the very first, I'm just calling it saying individual board member exercise the authority and responsibility of the position when the board is in legal session only. >> Go ahead and go down to number one. That was number one. >> Keep going where it says an individual board member has the right >> but it says at the very start when the board is in legal session only. >> I think that it's a difference in perspective and that's okay. We can we can we can go rounds about this. You guys clearly >> that's what I've been told and what I've learned and >> but you're only taking what you've been told by who >> lawyers my personal lawyers ethics >> commission. So all of this information

030that you get from OSBA and your private conversations that you have that you still >> private conversations are you get this with OSBA >> I didn't talk to I didn't say anything that conferences the policy the first work session that she came to Kristen Miles went through all of these policies >> she said we have the right and Oregon law also states we have the right which goes over policy Oregon law states that we have to be able to do our job and given the fidiciary. >> So that's why that we requested a working definition of oversight because we're all in we're multiple perspectives interpreting things differently. >> So that is one of the reasons why and maybe that's why you're saying maybe Kristen Miles is saying would said that we weren't ready for this.

031Is that what I hear you saying that she said? um because we aren't able to have a a whether this fits in or not. >> I personally believe that it's not our job to sit here and say, "Well, our district's attorneys are telling us and our Hold on. I'm just Hold on. I'm talking." Just let her talk. Just let her finish. >> Please. >> I get it. Let Let her finish. Just let her finish and then you can >> misquote it. >> Okay. What were you saying? just that I do not take something that our attorney says, our district attorney and the superintendent as fact. Otherwise, there would not be a board and we would just be fine with an attorney and tax and um a superintendent. And so, it is our job to challenge

032some of those things and it might be difficult and uncomfortable and that's just part of the process. Sometimes also and sadly because it's happened before we have attorneys but don't know all the things we know to actually give us a good answer. Sometimes that happens too >> but we have budget but you know we have gone against attorney's recommendations. Yeah. And so we don't take everything our attorney says as fact, but we do use their guidance. And that is >> what have we had attorney recommendations on that haven't been >> I can't discuss it because it was in executive session, but there were multiple situations. I mean, Melody recalls. Um >> but >> we have >> some of the things just been hard to they're new to everybody that makes it really difficult for everybody

033to know what to do. >> So putting the train back on the tracks um it does feel like we're not ready to move forward with the I'm not entirely Yeah, I'm not entirely sure what to call this particular document. Um, it's not a policy, but I think it was intended to be clarification of what oversight means as far as the school board. >> I don't know that there I mean it feels kind of like we're at an impass and I don't Well, as impass or is this even I mean or is this just something that everybody can basify it? Does it mean that somebody can't say one part? >> I interpret that differently. >> Maybe just saying I interpret it that differently than you do. I mean, we can all read the same document and

034interpret it differently. I'm not sure. We're all real silent right now. I think we should table this and move forward. >> We'll move it on. >> I don't know. >> This was something to discuss at the >> number six [clears throat] talked about the community listening and learning feedback. >> Is that from this evening? >> Yeah, we had a really low public turnout. There were a lot of staff members. Um, but there were a few community members. It was really nice to hear some of their questions and feedback, but we definitely need to have more community feedback. Some of the fear is that um, you know, reductions are going to be impactful no matter what. and nobody wants to lose sports and nobody wanted to lose librarians and we don't want to lose butts and

035seats and reduce enrollment and there's just you know how do we determine what is priority so I mean there was a lot of discussion about um Plymouth and the potential for [clears throat] um maybe bringing in um alternative kids from other districts possibly. I mean just just ideas really just ideas like like renting seats out essentially for like buying a >> students come from another district. I explained that their enrollment follows them. So we would now have that enrollment so that that money >> how many could we put into Plymouth? >> Do we know? But I mean it's not full right now and it wouldn't make up four or five million either but I mean it's something >> what about and is this our opportunity where we can >> can we discuss yeah >> you're

036talking about well you're talking about the feedback it's on here community listening and learning feedback. >> Yeah. Um but can we bring up our own thoughts on this or just the feedback? >> I don't know for sure because it's the community listening and learning. give feedback to what they've said, I guess, but you're not really talking about >> back on what you just said though, too. You said bring students from other places and put them in Plymouth, but could we do that? Can they be applied to the high school, elementary schools, things like that? >> Well, that's just increasing enrollment and that's when because we have a a a decline in enrollment. So we have to figure out what's the positive campaign to make the you know to make it increase because what every student

037that comes to our district we were talking about as a little over 11,000 um unless there's a weighted ADM which is students with special needs students experiencing poverty um our students emerging multilingual pregnant and parenting teens >> um are there also caps on the the we get from >> yeah for special education we are um 11 um we we're at 22% our December enrollment and we only get uh 11% funding from the state. We make up the difference in the other school. >> So that means that the 10% above that of students that need special education comes directly from our general fund, not from funds we receive from the state. >> That's like maintenance of effort. So sometimes it's a if you're if students are coming from other districts with significant special needs then it

038would it wouldn't they would come we would get that 11 that enrollment but we wouldn't get the weighted because we're already getting >> another district >> is getting it if they're down below that number >> and because we're the county seat we have a higher >> right >> did they talk all about the program of our Louiswis and Clark will that be here next year will may be participating in that. >> They didn't talk about that over there at the listening and learning. >> What program is that? >> Um what is it called? >> The metal >> metal meadow >> and then the SL the SLC. >> I just know that takes a lot of a lot a lot of money. >> Yeah, >> I know that we're having conversations with the ESD on a

039regular basis because even if that program were to go away, we would still we'd have to fund we'd have to have a place for our students, right? So we would we would have to bring our teachers in. They would have to hire staff. Yeah. >> Um yeah, we're talking we're having those conversations. They will bring the NE the MS not the MSD excuse the Northwest regional ESD will come and have conversations with the school board in January, February. Is it February? I can't remember. But they come and they present to you guys. >> Could we save money from BSD by doing what Rineer did and using our own substitute program versus paying them? Melanie and I had been talking about Reineer is no longer using ESD and so they're hiring their own substitutes and it's

040working really well for them and it's saving them a lot of money. We're paying a lot of money to ESD. >> I could be wrong but I have had a couple people tell me the main reason they did it is because of some of the things that did happen in the district is to a little bit more also to secure safety as far as they felt because they knew that always who was coming in. What is the do you have like any kind of facts on this like what they're saving? >> Not all of it. Yeah, we'd probably have to ask them. We'd have to look deeper into it, but anything's that I mean on the table like we were telling people at the listening session that >> anything we can say >> we have

041to Well, it's it's a fair and equitable reduction across the board, right? Because we've already made some significant reductions in our schools where there's some class sizes that are, you know, 40 one that's in seats and small up in the learning session there that Brainer actually went to four day they did that >> that's what a student or student >> my granddaughter goes to rain and they >> and they four days they shared that it's just a little bit longer >> well they have yeah I explained Monday through Thursday is a little bit longer to make the minute a lot longer to make the minutes then the Friday um because you can't have an a late start or early release on the four days they the teachers get their um professional learning time that time

042is on a Friday and it's various Fridays throughout the year that's already agreed upon in the collective bargaining agreement and it's not as a huge cost savings in FTE but it is a larger cost savings in um like the energy efficiency of the buildings like the use of the buildings how much we pay a month in >> in food and that it's impactful to families who paid school as child care. We provided lunch. >> My concern. So then would we have the >> that conversation >> with Shauna? Maybe the rec center. >> Well, we wouldn't be able to put that in our buildings because the point is closing down a building. You're closing it down. If it's somebody's utilizing it, like we had a church out that that utilizes spaces, you would pay rent. They

043could pay a rent or a fee for the space which would make up the difference for >> So then do we not want to sign a contract yet with them? Oh well, because that would be next year. How long does this contract last that we would be looking at signing with them? >> We were just looking at signing a contract with um the recreation department. And so I'm just wondering do we want to >> Yeah, it's a city one. Um >> because if we would possibly >> Well, it would just be a it would be an addendum and a conversation. They can't. It wouldn't be it would be to me it'd be easy to change that sort of thing. But we're not I that's going to take a lot of work and conversation to a

0444 day schooly. It might take a year of planning where we say we're we're going to make it the following year. Um but we do have to we're going to start thinking about that talk about it as a community because that is a huge impact on families >> and this is a larger district than Reineer is a larger district than Colton and we did the same thing in Colton, right? And so the larger districts esticate a move to a 4-day school week. It, you know, it's it's takes a little bit of a work and the the educators really do have to be on board as well. There's going to be some conversations around that. >> Yeah. >> They have to have their own child care taken care of if they're going to be here longer.

045>> But honestly, it like if it is a $500,000 savings or a million dollar savings or something, it's something that would be worth looking at at least. I would agree >> crunching the numbers to know what we're looking at before we start these big conversations with the community. >> Christina, I brought that up with Christie when we were talking about scenarios. Um that it's a huge it was a huge impact, but it's worth it. Yeah. Having the conversation. >> There was someone there from the boosters and you know she read a really nice um letter about how what a school district cuts says just as much as what it doesn't. um and that sports are impactful and it's no matter what happens all these cuts are going to be impactful right I mean to someone

046even if it is one girls golfer and we cut girls golf you know it's going to be impactful to someone >> can can we look at combining sports with other schools or sports programs with another school district because I've heard of programs like that where >> yeah scoop didn't have a cheer team when I was a coach and they their cheerleaders came to St. Yes. And I coach them. Great. >> We've done it back and forth with step. >> So that might be something. But one thing I did hear and I was going to reach out because I it's truly rumor at the moment. I'm not sure. But that the college program is thinking of no whether are they thinking of no longer working with us next year or are we no longer working with

047them? >> That I think that's a total rumor. It was around it was around um there was things with busing that we promised busing. We didn't have that in the budget. Um and we're not we can't we can't um pay for busing. Um and then it was also around seats. We contract for a certain amount of seats. We put that in the budget and we were um going over that and so we were spending more money than we had allotted for our funds. I was going to Christie how much that was but she can share it as a different at a different time. We're okay there because I my concern was lose them. We lose I don't think they'll come back to a regular program. >> Um that's we got to think about with enrollment,

048right? And it's a c it is a cost to the district, >> but we do if we do um keep it um we would have to make sure we stay within budget just like anything else, >> right? Because we're not we can't be over. >> But is that something we would be looking at getting rid of? I just feel like we would lose. Okay. >> It's not I mean like I said where everything's on the table, right? I'm saying no. It's not something I've been looking at. right now recently to have done that this the conversation was around uh we have to spend within the budget. We can't keep putting kids in seats in a college when we don't have the funds in our budget. >> Yeah. >> There was also some discussion Oh, sorry.

049No, >> there was also some discussion about um homeschooling that Scapus does. And there is there's a certain homeschooling program that Scapus uses that gives every family a $2,500. I think it's per student, but don't quote me on any of that. I don't know what the actual details are. Um, per student that homeschools, but Scapus then gets that credit for that >> that student being enrolled even though they homeschool. >> And so that still financially helps us even though we would be paying them the 25. >> The state pays them. Scapoo doesn't. Oh, >> but the butts and seats counter. So, Scapoo has a high level of homeschoolers. And so, >> some of them are from us. Yes. Right. Some of them are are declining students um because I I know a couple families who

050have gone to this CAPOS program because they got basically financially reimbured for homeschooling essentially. And so if we can get a program like that, then maybe we'll increase enrollment and not impact class sizes. >> Who would be the person to do that for? Like can we get would that be something you'd be willing to look into? >> It was something we had done previously, I believe. But it was um we St. Ellens. >> Yeah, I believe. And that um it was I don't remember which superintendent because there was a few before me that stopped it. stopped it so that they didn't think it was uh legal or something. But I I would have I I don't see how we could run something that >> wasn't legal. >> Yeah. The others others are doing it. We

051just would look into it doing it again, I guess. So, >> well, sometimes it wasn't okay then and it's okay now. So, >> well, they did say like lots of families because um our assistant superintendent and our enrollment um folks had called some of our people that had left. We had this like a bunch of people had left at one point and it was a lot of people move and we can't really do much about that when people move but there were some that were oh no we're homeschooling we want to go we want to um transfer to Scapus because they have this program but if you had it here we would do it here is what they have done so I mean >> that so yeah think about >> yeah something to think about

052>> especially if they're paying taxes and living in our police and all >> affecting our roads but then our schools don't actually benefit from it. >> Is there anything else? >> I don't think so. >> Have we had any interest in the budget committee? >> We asked everybody that was there though. >> We spoke to a couple. Well, I think if we even did we could even something big in the spotlight even a one time thing that to get it out to the community on our own. Yes. Y >> I wonder how we can um >> I knew we >> did I also we um I we had a QR code up because we have a three question survey we want people to take and then I'll send it out to all staff and community.

053we'll do it through parents where um so that people can give feedback into their priorities and there is a question in there on what where um we could reduce with the less least amount of impact like get having them think out loud for us too. >> Um and then splitting um three priorities and like academics, student support and then facilities like those usually are the main priorities that come in with when a school board their priorities are well we have to have student supports, we have to have academics, we have to have our upkeep on our facilities and programs. The student support includes athletics. Um it includes like mental health services and special education [laughter] >> and then but that that feedback they can help break it out like where would there be a reduction

054looking at the fair and equitable because with that large of a cut we would have to do it across do >> I wonder how we can get we need to have another I mean in my opinion I don't believe the rules but um another listening and learning session about the budget with more community somehow we need to get more community involvement it It shouldn't I mean it does affect staff greatly but it shouldn't be mostly staff there. Do you think the time is um impacting >> I do I couldn't have come >> right >> and that's what I've heard I heard from the number of >> but evening one >> do an evening one and maybe not on the same night as a board meeting but >> but also sports is a really big deal

055and I think we would so if we can really be thoughtful about what nights maybe I don't know Monday nights maybe there's >> something where there's not hardly any sport >> athletics almost to the end of the year because it's like a really robust program. Yeah. >> On Monday nights it seems like there's less and I I could be wrong. Things might change but there's got to be one night a week that we could really focus on or even >> even that come back because a lot of people don't they'll give a lot of great information. Um, >> I mean, if we can conquer and divide and have more people at >> at more events, >> I mean, >> something that I had talked to really quick about one day, occaring, is that I was

056thinking, we did this one time and it honestly, it wasn't necessarily that they came up with a billion dollars worth of cuts, but it made people much more understanding and working together, is that we we brought in all staff into one big giant cafeteria thing and then we separated them into tables together. So there was like some elementary teachers with some middle school teachers with some SPE kids, high school, they would all be at tables and we gave everybody budgets. Then they all kind of representing what they did. Each table worked on what things could they think of and then when they got done they put together a full list. Okay, that was the done for that day just to get a list from every table. Then the board and and the budget team at

057the time worked on all those things to see what can we do out of all these ideas. And then later when we came back presented it one more time and that's this was the time period that we had a $2 million cut three years in a row and it was just it was too much money, right? And right now we're even popping that, right? So but what was nice about it is a lot of the teachers thought of things that we wouldn't have even known they could have lived without. Um, and the second thing was is that it made everybody be a team together working on it by doing it that way too. And I just feel like that to get our staff first and then if we want to maybe then another time then

058we do have community and say hey these are the things that we've came up with you know so we are doing this right I want you to I kind of explain this with the budget road shows um we I we went and did a whole protocol we had posters all over this room about what's compliance what's um like there's very little like fluff right what are things that we have to have in place um and they went around there with this it's a priorities based pro protocol. So the um administrators did that then they took it back to their schools where and the department leaders took it back to their departments. They had they're having conversations with those folks. They're taking it to their guiding coalitions right to say what are our priorities what are

059our non-negotiables and where like if we were to make reductions what would be the least amount of impact on students right we're doing that with um we're trying to get student information as student feedback too. I'm going to go to the principal's advisory committee. I'm getting that information and listening learnings. We're also getting um surveys from folks. I was I was hopeful that we get more people tonight, but I do think there needs to be another opportunity later in the evening because I think there will be more people that come later in the evening. But all of that information, we're compiling all that information and then we share it. We will present it to the board that these are the areas of the priorities that that that came up to the top from all of

060those conversations and information came from those groups. So we're not not and we're physically h we're in the room having conversations with um the staff and so it's um very powerful. Yeah. And then we'll go after they have those priority based conversations. Christy and I have scheduled we call it budget road shows in every sing with every single department in every single school. Um Yep. And working our way around and having the in-depth conversation. >> Yeah. I think the only reason that I had suggested putting them all together was how many times we've had especially the secondary a lot of times had no idea what the elementary level did whats >> I just think they worked together really well they even worked together so great and we went to do bond measures and it was

061the other You know, it was like everybody was able to think together. But God, do you remember the board meeting we had that one night that we were all really changing the words and everybody was actually really seriously getting excited? >> That's how those bondings were too what we're doing. I mean, people were so excited. This is awesome and they were all working together and it was just so nice to see people, you know, even understand why you needed a double bathroom or a different kind of bathroom. I mean, it was just, you know, different locker rooms. there was just a lot of um great things and there was community members on that too. But it was really nice because it it just brought people there and they had a way better understanding of what

062the needs were for everybody at each of the levels. So >> I do also think that when our community is not so volatile, they work very well together. I think that I mean you're never going to make everyone happy and not everyone's always going to work together, but small example is the middle school had like severe budget cuts this this year. The PTO has like ensured that all sixth graders are going to outdoor school. They raised money because the community said, "Oh, I'll throw in I'll throw in they're throwing dances. They're celebrating 4.0 students." None of which is in the budget, but they're making kids like feel >> They made Christmas cookies for staff, you know? I mean, they're doing these things that >> that despite having budget cuts, they're finding ways to bring joy

063to students and staff in a way that like I mean, we might face all these. I'm not saying that every can be everything can be solved with a PTO, but but our community does jump in when we're not just fighting each other all the time and not just focusing on the angry all the time. >> And it's changing the culture and climate over there. I mean, I think a difference from the beginning of the year and being over there more often and the students giving feedback um and the listening learning of staff giving feedback and then me giving that feedback >> the staff around safety. Um the hallways are much safer like and people are communicating with one another and when I went in and observed a classroom it was so amazing because when I

064left the teacher even emailed and said did you notice a difference did you notice a difference I can say yes I noticed a difference like it was powerful but I believe that was a collective effort including the PTO it's not it's everybody >> I want to just shout out to the PTO because also McBride raised like $1,100 $1,400 for the middle school speech. >> I wanted to give a huge shout out. >> Yeah, I thought that was so kind of, >> you know, to raise that money and to spread the wealth and I think that's >> all three elementary school PTO's donated money to middle school to for startup. >> Yeah, I don't know. I don't know. It might be nice at the future board meetings. We can maybe invite the POSs. And >> I

065did I did reach out and say you should come and present like when you have fundraiser. They have like the one of them has a chili cookoff coming up. >> They have a poker night coming up. >> Poker night. >> Yeah. Club has a lot of stuff too they're doing to raise money. >> I'm not bashing. I'm not I'm asking a question, but I don't want to make it look like I'm just boosters. Do they only provide for sports? >> Mostly, but not only >> like there's a band patrons. It's similar to a boosters band patrons does like the band and the color guard. And >> that's the hard part is like sharing the wealth between all of the areas. >> I wish there was where it's easier for me to >> me personally just

066to okay, I'll go to bingo and I'll go to poker. We're like, I wish boosters because I get that sports needs money too, but I then I'm like, but the schools, >> right? >> Schools, right? So, >> education. >> I just wish >> it's it's hard to see all of them and want to support all of them. But, but there are people that are like, "Yeah, I'm a coach. I'm going to support the booster." So, >> so different entities, >> right? they reach out to everyone gets a place where they can donate and it doesn't have to be equitable amongst the community as long as they are I mean thank goodness for boosters I mean we might really lean on them in the coming years because of our budget deficits >> I will say for

067the boosters we tried to sign up for some volunteer staff >> and both Melody and I were not able to get to go through so whoever boosters can hear us >> yeah we couldn't sign up to volunteer it had like this at my house. She's at her also. I don't I don't I've never done anything. So, >> it was to help in the concession stand. >> I'll just skip it and text her. >> Yeah. I mean, honestly, he didn't sign up on anything. You can just show up. Sorry. >> I can show up and at least see if they needed help. But working the snack shack. Yeah, he took our 10-year-olds and she filled popcorn. I mean, it was Yeah. Anyone anyone can help. I >> I did want you guys all to know that

068during all I mean, for we'll just say the last 50 years. Okay. In all sincerity, times like now is why we now have a boosters, why we formed a band patrons. Those different groups acquired. I mean, that the community did step forward and form and they never went away after that. That was great. But we may need to come up with some other areas that we certainly could use the money whether it's even field trips. I mean I'm just throwing that out, you know. >> High school PTO. >> Yeah, there's a lot of different things that can come out of time sometimes. >> All of these are for the benefit of the students which is amazing. >> Other schools have one. >> I haven't they kind of get I wasn't >> dropped. All right. Background.

069>> Yeah. Let's move if everybody's done with the last one. Move on to number seven. Workman's comp liability data. >> Hello. >> Welcome to the table. Sorry for taking so long. >> Do you need a chair? >> He likes He likes to point and click. >> He likes to point and click. >> Pete, this is the time we used to start. So, you're just >> goodness. These are stock photos, right? >> Yes, they are. >> [laughter] >> Mark Russell, get your arm up here and we can [laughter] >> So, I appreciate the time this evening to kind of share with you um about workers comp and workplace injuries. Our ultimate goal is we have zero workplace injuries. But if you think about the number of bodies that move in and out of our sites every

070day and the work that we do, um I don't want to say it's impossible, but it's um I think we do a really good job of um teaching individuals and employees and reporting and taking care of them when we do have an injury. So, uh quick some quick definitions. So workplace injury could also be called an occupational injury as some kind of bodily damage that occurs because of a work duty or condition in the work environment. Um considered workrelated if something at work caused contributed or significantly aggravated the injury or the illness. know when you talk about aggravating you know like let's say somebody may have a like maybe they have asthma and there's some bad air then that could significantly aggravate an already present condition and we would try to work with that employee

071to get an air purifier we don't have any of those right now um but I have worked with those in other settings which is occupational safety and health administration um they um they presume um an injury at a workrelated UN is workrelated unless you know a specific exemption applies. So for example, if an employee shows up Monday morning with a boot on their foot, um they weren't injured at work, maybe they twisted their ankle hiking, that would be considered a workplace injury. So we collect data on workplace injuries and we have to report that, you know, >> I'm sorry. That would not be considered workplace injury. >> Say that. I'm sorry. >> Would not be considered workplace. >> Correct. >> We all thought you said it would be No, no, no. Sorry. [laughter] I think

072I missed comp along the way there. >> No, no. Sorry for the confusion. >> What are the limits? So, OSHA defines the work environment for us and that's the physical location where employees show up daily to do their their essential duties of their job and as part of their present as a condition of their employment. So, this could include our district buildings grounds, off-site trainings or conferences, field trips, student supervision locations, employee required travel. So, for example, you know, basketball coach is at another school, maybe they're in McMinnville and they slip on the gym floor. Well, that would be part of our workers comp. So, because that's they are doing their job for us in that location. >> I'm curious, would that also be then McN's liability insurance and then our workers? >> Oh, that's

073a lot of your question for the big guy back there. He said we're going to be for anything on on forities employees. So, that's our possibly go after them. Um, >> okay. >> Sneak preview for the next >> I'm sorry. It's like Brookman's comp and liability insurance but it's very complicated against them if there was like a >> negligence. So like if something there was water on their floor that caused that >> from their leaking. >> Right. Okay. We're getting into the nitty-gritty. >> That's the weeds. >> It could happen. >> Probably happens. >> Yeah. >> So, our our good friends at OSHA, their job is to set the standards. They want to make sure that workplace is workplaces are safety for all Americans. So, especially for things like hazards like chemicals, machinery, and falls,

074we have some extensive training for our employees who use chemicals. our custodians, our maintenance crews, they have to pass um compliance tests so that they can use um pesticides. Um there's trainings on how to use mowers. Um our kitchen staff is trained, you know, if you have a meat slicer or a mixer. Um even down to the mitts that you need to use before you take a hot tray of food out of the oven, they use the big rubber ones. And then we give the notice to pesticides because others that could be impacted by >> Okay. I'm gonna ask because I'm not an insurance guru or understand a lot of this. Is this separate from if someone is injured at work from a staff? Like if a staff is injured from a student, is this

075different? >> No, it's the same. >> I'll answer that. >> Okay. It's a little Yes, but you still can't report. you'll >> but but Michelle to answer your question you know students aren't aren't machines so yeah >> they're not machines but we do there there are issues about workplace safety you know with students with >> saliva bodily fluids um but if if a if a staff member is bitten scratched or injured by a student then we do take that as workers comp they can get medical treatment and that's covered under our insurance >> and is that under this as well no >> that's a that's kind of a gray area Um because OSHA, you know, OSHA has a a workplace hazard language and to categorize a student and behavior is the workplace hazard is really

076a challenge because kids are kids are kids are kids and they're unpredictable. Um >> they're more geared towards black and white things like machinery, chemicals, equipment, you know, ladder. We we make sure all of our custodians are ladder trained. How do you move a ladder? How do you stand on a ladder? Hard hats, ear protection goggles. If you're going to get up on a on a lift to change a light, you have to be trained on how to use the lift and have the the tether on things. >> So, a little different than what I'm thinking, but yeah. Okay. Thank you. >> Good question. Thank you. >> Um, so OSHA does workplace inspections, but typically they will let us do that. We do quarterly inspections of all of our sites with our safety team. So

077we have a punch list of things we look for. Um when the team walks around buildings, they will look for, you know, are fire exits accessible or pull stations accessible. Are there any hazards like power cords that are are dangerous? Trip, slip, fall hazards, loose tiles, ceiling ceiling tiles that could fall down, just things in the environment visually that could cause injuries to anybody at some point. Um they do provide training if needed. Um, and then employees can also file complaints. If they feel that there's a violation, they can file a complaint to OSHA and it will be looked into. >> So would icy conditions, weather conditions, would that have anything to do with this? >> Yeah. >> Well, yeah. I mean, we we are responsible for keeping parking lots and sidewalks. Um, but but

078there's common sense as well, >> right? So salting and those kind of things like when it's this time of month, this time of the year to be cautious. Yeah. >> Where are your spikes? >> Yeah. >> That are acts of nature that are like or acts of God, right? Aren't there certain that aren't covered? >> That's not necessarily ocean, >> right? That are >> That would be more of a [laughter] I didn't go to insurance schools before you move on. Um, so you said that OSHA lets our safety team do those inspections. Are there certifications that are required for those people to get from OSHA >> or we just follow the OSHA guidelines? We have a safety compliance officer which is Jer and he works to train the the safety teams on what to look

079for and um and then we know we know I'm speaking from experience that you know you would walk through the building and things to look for and you have to comply with those and if there's issues and they have to be corrected have so many days to get those corrected. >> Okay. >> But there's no certification from OSHA to be a safety team member. >> Got it. Okay. One more question. Does OSHA ever come and do like a a validation check on their own? Um or is that generally only come if there has been an issue or a complaint? >> I haven't had that experience since I've been here in St. Helens. Um and I don't know. Um >> yes, >> I was going to say I've had that experience. They should. >> Okay. But

080they don't always they just if you get the letter and then you respond accordingly and they in a timely manner and all that stuff and they probably choose a few locations throughout the world to go and check. >> Okay. Thank you. >> Yeah, you're welcome. So OSHA's mission is really crucial for protecting workers from hazards. We want to reduce loss productivity time, you know, limit minimize medical expenses. We want people to come to work and be safe and effective. >> Yeah. >> Okay. levels of workplace injuries. So we have our minor category. These are typically injuries, needing basic first aid, small cuts or bruises, typically treated at the work site. Employee returns to work with the notime loss. Uh what you'll find in here is maybe a a bump into a fixture. We have injuries

081where students might, you know, might an employee throw something at them, kick them, punch them. Um staff could run into doors, bump their heads, uh things like that. So if it can be treated at the work site, it's considered minor. >> Moderate. This is if if medical aid is potentially required. So requiring treatment beyond first aid, you know, potentially limiting their work temporarily um and may require in the future depending on what the outcome is, medical attention and workplace accommodations. um a serious injury. Um this is where we're looking at lost time. These are injuries that could prevent an employee from coming to work for several days, perhaps requiring significant medical attention, um may require them to be off work until an assessment is done and and we can understood what their accommodations are that

082they can safely back to work. The last category, we haven't had any of those. Severe catastrophic, those are lifealtering injuries, you know, um significant injuries. and likely not to return to work. >> Right. >> Okay. Our reporting process um injury occurrence. So the employee gets injured um they report immediately to their supervisor and they submit the district injury report. They have 24 hours per policy EVBB to report that. We have a a Google form on our website where they get on they put in their email, their work location, they answer a bunch of questions and then that populates it into a spreadsheet. I received those. Payroll received those. Jared receives those. So, we have a team of people that receive those. Um, so they can be reviewed quickly. >> Do our staff know where those

083are? Because I hear a lot of people say they don't know that they even like they just go to their supervisor and feel like that was what they were supposed to do without knowing there's this much more. And that might not be the OSHA thing. I don't know if it's more just the liability of other I just know that we're hear I'm hearing that a lot and so I'm just wondering if there's if this has gone out to staff or if there's a way to like help staff understand the process because I keep hearing there's a lot that haven't been reported and so I just want to make sure they are >> we want to make sure every injury is >> yeah in part of fall pre-ervice I I advise principles you know in your

084staff meeting you know put the website up on your flat panel shown employees where they can find that form. Uh the nice thing is they can even get on with their smartphone and they can do it from their smartphone. >> We also train secretaries on that too because the secretaries is usually who they go to usually say I've been hurt and then they're the you know they can share >> and someone can help you fill it out like if someone is >> I don't think they knew even. >> Well, don't you guys have like in break rooms you've got that big old >> Yeah. thing that says like workers comp there are there are posters in there right however you know the links to those everybody's so digitally >> I think also what happens with

085those things we train we can train we provide the information on multiple occasions we hang out posters but >> and I was guilty of this when I was teaching and especially in a treatment center like I was like oh I didn't really get hurt >> like I would think to myself I didn't really get hurt right and so that like the thing if something happens that's why we should be a level of minor injuries and then if you don't I've just always set on the air to record everything because we can determine whether or not you know when it goes through the process. >> I think what I could easily do is just send an email to all the principles and say please embed this link in your in your newsletter to your staff so

086remind people >> that it's their job to not just go to the supervisor >> or Yeah. But yeah, >> if if the injury is extensive to the point, let's say somebody gets hurt and they need to immediately go to medical attention, >> somebody else can fill it out. >> Okay. So maybe that's what they're talking about and saying, "I didn't know." >> And I've had I've had a few cases, not this year, but in previous years where that's happened. >> Yeah. Okay. Well, even minor injuries are important for that data that we need to collect for liability and >> also changing trying to prevent it from happening again. >> No instances. >> So, I get Oh, I'm sorry. >> No, no, no. Just >> I get it. I get an email when there's a new

087entry and I take a look at it. If the employee states that they have that they have left work to go seek medical attention, then I send them a form called an 801. 80. That's a standard form for all insurance industries in the state of Oregon. That's where we document the facts of the incident, the employees home address, their information. Um, and then I will submit that after the employee signs it to save to get the claim started. Now, I put 827 up there. If an employee, say for example, they say, "I don't need medical attention." Maybe they bump into their filing cabinet like, "Oh, that hurts." Maybe they get some ice, they finish their workday, but later it really hurts. They go to urgent care. they can report to urgent care that I was

088injured at work. I work for St. Hill School District. Then the the clinic will fill out an 827 and they can reference that safe is our insurance company and they will get the claim started now. >> So there's there's two ways to do that and and that happens that happens sometimes. They don't think they need medical attention. You know, people want to they want to walk it off or shake it off. >> Walk it off. So >> um so then once the 801 is submitted um I work with the employee to just gather the appropriate documentation with the medical provider um ask the interview and recommendations um sometimes what we get is they make them off work for a couple days it might be they return to full duty but once we have an 801

089then I have to submit all that documentation to the insurance company so there's follow through on the injury if if the employee needs to have accommodations will have what we call an interactive meeting where we sit down with them and we talk about, you know, what are the essential functions of your job, the injury is going to limit you for, how long, what you need because workers comp really likes to get people back to work and so do we rather than keep them off. Time loss injuries, these are more serious in nature. Um, these are when wages come in. If an employee has an injury and they get a band-aid and they go back to work, this isn't relevant. But if if they miss any kind of work, then we have to calculate time loss

090rate for them. So what I do then is I report to workers comp what their average weekly wages. And there's an example there. So if an employee earns $800, then their benefit for workers comp would be 66 roughly percent of that $800 or 5336. So, for example, if if I'm off work for three days, then I'm going to get $533.36 from workers comp. I can choose to as well collect my sick time on those three days or I can choose to collect a third of that sick time so I earn my full wages or I can work with payroll and just collect the 5336. >> So, the employees have have that choice. There is a three-day wait period. That's like your deductible. Um the payments come directly from safety employee week. They do not go

091through our payroll system. >> This is just like oh yeah this is really informative. [laughter] >> So a few things to know. There's there's lots of rules around this time off. There's mins and maximum minimums and maximums and the states sets those. Um, you know, if an employee, let's say we have a part-time employee or even a full-time employee who has another job, maybe they've been they've been put out of work due to an injury here, they can also claim their wages for their other job and that will be considered as time loss wages for them. If the employee disagrees with that figure, then they can certainly call SAFE and then SAFE will work with me to get the the correct figures. If that employee goes back to their other job and claims workers comp

092with us, does that void the workers comp because they're able to do their other job? >> I've never had that situation. >> Oh, I just No, I've never had that. So >> curious, um, do all of our employees get the same pay every week or do they ever get overtime? Because I know that like for us they that average weekly it they had to do it over the year like they had to take from the entire year not just that month >> for for an injury. >> Yeah. And you don't get the average weekly. Can you can you go back one? >> Yeah. >> So your average weekly loss wages 800 if your weekly benefit >> it's after a year. They average it over a year. Is my is that correct? >> Okay. Okay. And

093then they take it. So if someone's making overtime, I just didn't know if maybe that didn't >> have anything to do with us because we aren't >> maybe they get the same wage every week. >> Say yes. Well, the few experiences I've had with this is if we have an employee who's out for a longer period of time that safe will request an annual wage summary and then they do all the math in terms of time loss, but stay out of that. >> But there's probably [clears throat] small print that says average um wages calculated on base wages, not overtime. >> Oh, no. They take they take overtime, >> do they? >> Yeah. Yeah. If somebody works on a regular basis, right? >> Okay. >> Yeah. >> That's why if someone works a ton of

094overtime and that was in that last 52 weeks, they could be making almost Yeah. So, it's interesting, but Okay. >> And we just ask uh we just ask employees to keep us up to date on, you know, when they see their doctor and they have information to share. Um time loss payments are paid out bi-weekly. Does the district offer employees to come back maybe added different type jobs to get them back to work? >> We do. You know, when we can accommodate that, that can be really challenging, but >> light duty kind of stuff. We um we will look at light duty and and um there there have been cases where if you have somebody who who can't do their their maybe they're pair professional and they can't work at that room because of an

095injury. We'll find some if we can find some work for them say in the library. Um those are few and far between. Few more things about time loss when we're talking about significant injuries. um safe may may require an investigation into the you know the details of the injury. Um in most cases they will do the inquiry and they will just ask us some questions. They will ask the employee questions. Um on the rare occasion an employee was out of bounds for their job duties and they get injured. We will look into that as well. And what I'm talking about here is for example if the school secretary decides to get up on the roof and fix an air conditioner that's way outside their bounds. They shouldn't be on the roof and they get injured.

096We're going to make sure that they get treated appropriately. are going to say we're gonna we're going to make sure that they're clear. You do not get on the roof for any reason. >> You tell that to certain secretaries, not >> but would they not then get >> Oh, they would they would get Yeah, they would get they would get treated appropriately. Absolutely. >> Also be like, >> "Yeah, we would the goal here is to mitigate risk." >> Okay. >> Um so then treatment only return to work with a release. So, if we have somebody with a time loss injury, we're going to make sure we have information from that doctor so we know exactly what they can do. >> Um, and read what you were talking about light duty, we're going to I have

097some examples here. So, some accommodations, maybe they they can't work all day, >> right? >> Um, or they need more rest breaks, they need to sit, you know, weightlifting restrictions, limited motions, uh, they can't run, can't climb stairs. Uh, we've had several cases where employees may have had to be restricted from students who have behavior issues. um release time for follow-up medical appointments that comes into to time lost for workers home and if needed additional staff to support that and if we're unable to support the accommodations that may need to remain on >> um and here's some data what I did is I pulled data from 2020 2425 2526 for the exact time frame September 1 December 31st um last year during that time frame we had 41 total reports 11 required medical attention. We

098had three that were disabling, eight that were not disabling. This year we're at 48 total, six required medical attention, three disabling, three not disabling. Um, and the non-disabling claim is there's no work time miss. So that's your minor. You get a band-aid, you get some ice, you go back to work. >> And this is OSHA's, not like injuries from stuff in classrooms. >> No, this is this is everything. Okay. >> Everything. Yeah. So of that 48 total report, you know, minus six of those um the ones requiring medical attention could have been injured by a student. >> And if you look the total reports, that's not a huge difference from one year to the next. A lot if you add them all up, the difference. So, the real thing though is not I I'm worried

099what you're going to say, but the real issue is not the 41 and the 48 necessarily. It's the >> 113 and you add them. >> Oh, wait. We add those to it. Those are those are the total reports and then these are broken down. >> No, no, no. The I'm sorry. The the the So, if you look at this year 48 the 63 and the three are included in the 48. >> 48. Okay, those 12 those 12 though are the big deals. The others are just kind of like eh we reported and they could have been abandoned. >> No, the six and the three and three equal six, >> right? >> No. [laughter] No, you're right. I'm sorry. You're right. Medical attention that are non-disabled and disabling. >> Right. So the dis the three disabling

100claims were individuals who had time loss due to >> so we don't have 48. So the 48 could be I broke a finger, I got a band-aid. It's the sticks that concern me. And I don't know if you're as a liability over there going all of them matter, but I just look at those as okay, what can we do for changes on the 40, right? And then the [clears throat] time loss is what we Yeah. Okay. Thank you. >> And sometimes what'll happen in in an individual gets medical attention, you know, urgent care will say it's a bruise, but somebody might saw it and give them no restrictions, but they still got medical attention. So, it still counts as a as a non-disabling claim, but they got medical attention. >> Okay. So, >> but 48

101and 41 are allowed for a four month period. No, it's a full year period. >> So that's just from September through December. Yeah, that's just that's >> what are we doing wrong? >> Well, keep in mind we have you have nutrition staff, custodians, you have pair of professionals, you have teachers, you have administrators. >> Is that pretty average across? >> Yeah. Like are we outside of the norm? Are we in the norm? >> I don't. Tools are a very complex place. >> Yes. [laughter] I was gonna say, "All right, good answer. Good answer." >> I mean, I don't sit here and think of like the kitchen and the, you know, >> and you think about somebody who leaves a cabinet open. Maybe you do this at home all the time and you don't have to

102follow, but you get up and you hit your head on a cabinet. There's a there's a report. I'm the one that >> I would agree though that it's the it's it's the medical attention with the time lost really the >> bandaid is not >> so three and three um we're looking at probably six to eight annually potentially for a school year. >> Okay. >> And and for the record we don't have anybody who's out of work right now. We have a few that have some light duty, but everyone's back. >> That's good. >> Good. You came in again. >> We do have some will be going back into doing surgeries and stuff, >> right? >> But they're currently working on light, too. >> Yeah. Okay. Yeah. Yeah. [laughter] >> Okay. So, all right. Thank you.

103That's >> Any other questions for me? >> No, that was really informative. That was the most exciting. >> Take a five minute break. >> 10 minute break. So five We're gonna get started back up. >> Item seven or item eight, Brown and Brown liability insurance training. >> Good evening. Uh my name is Jeff Sinclair and uh I'm an insurance agent with Brown and Brown and Marcus Pittz is also an insurance agent Brown and Brown. We're kind of our downtown Portland office. We're your brokers, your agents of record for the school district. Um and we're here to talk to you today about a we talked to a lot of our customers about we we are agents for about 80 school districts in the state of Oregon only. We only practice in Oregon. We have schools, cities,

104counties, Columbia counties are others um as well. But we really focus on on the education side and the and then the pre-law side as well. We have claims departments in our in our area um risk management and other other people. They've been out here training other things as well. But we are the ones that help place your insurance for you um in marketplace. A part of that we try and look at different claims examples and issues that we see um and try and you know help steer you away from some some of those issues. And when we talk to boards such as yourselves we have a this is kind of board training. It's kind of a political reality versus legal reality. Like the political reality is, you know, you have to go and you're going

105to go Fred Myers and get talk to from somebody. The legal reality is when you're actually covered by the insurance of the district itself. The umbrella is going to cover. And so we're going to talk to you about that that today about when that line is. You have first amendment. You can do all kinds of stuff. That's that's great. But this is going to talk about just the idea of what's what the exposures are, what we see, and how we we've had board members be be surprised because they've not had coverage or they have different issues and it's it's a different world right now. So, we'll make sure we give you guys all the information we can because you give a ton of your time and most your treasure as well. It comes money and

106so make sure you know exactly where those lines are because those things can be really difficult for us to manage later on. So before it happens, make sure we the power you got. Okay. So that's a little bit about who we are. Um and the services that we provide. I like to just go over quickly what the in what the insurance structure is for you. As board members, you might not be aware. You have a couple of pools that provide insurance for you. One is the workers comp safe insurance uh collaboration and then the other one is the PACE insurance pool. Um they service Oregon exclusively as well pays and it is and it's basically your entire property casualty program wrapped up into a single uh program which you purchase each year and so that

107the other districts in the state are self-insured. So u you're part of a community part of a pool and uh as you do well others do well and as you do not do well others don't do as well as either. So you're all in it together. Um and then we serve as your broker. We pull all of those together and then if you ever have, you know, extra needs like you're building a high school or remodeling or you need to get a cyber policy, something that's outside of of what this is, then we as your broker place that for you. Um, we'll talk a little bit about who and what is covered and how they're covered and uh how this all applies to you. So, let's talk about what is a tort. Have any of

108you guys ever heard the Oregon Court Claims Act? A tort is it's not a chocolate tort. There's no E on the end of it. This is a duty owed to breach of duty and damages is is how you deal with the court. So a duty owed is that I there's a sidewalk and the sidewalk should be flat. It should be clear. It's not flat and clear and I trip on it and I injure myself. So the duty owed is that you have a duty to have a flat sidewalk. You breached that duty. It wasn't flat. It was three inches of a lip and you tripped and you injured yourself. If you didn't injure yourself, that's not a choice. if it wasn't if it was perfectly flat and safe, it's also not a tour. It has

109to be all three things. Breaching the duty and then actually having damages as well. So that's what that's what a tour is within the organ claims act. If if you haven't read that or if you want to read it again, I I recommend you you consider that there's all kinds of special protections, requirements, other things as a as a public entity, as a public employee, as a board member. Um they all apply to you and to your staff and your volunteers. And that's a lot what what the coverage is triggered by and a lot of the things that the insurance policies are covering. It wraps around the idea of of what is what does it mean to be a public entity employee or member or a volunteer. Okay. So, it's just one of those things.

110Um the limits for damages. This is a special protection that Oregon has. California doesn't have this. Washington doesn't have this. If it's a state action, the state claim, um there are limits. The most you can get in a single loss is 879200. It's a weird number. It goes up and down or mostly up from the CPI 879200 for any single person who you you injure um 1.758300 for multiple people in the same incident. So you have a bunch of people injured or um you know affected by the same incident. They have to share that 1.7583 properties 144 and 721 for all SL. So those are examples of that claims that may settle um let's say here for $200 or $300,000 may settle for $200 or $3 million in Washington because they don't have these same

111protections. That is very it's important. This is always under attack, always changing, always moving. But that's an important part of this as a public. >> Utah has the same thing. >> Yeah. Yeah. Yeah. It's and each one's different, but they're they're all those that have them you hang on to it because your cost would be substantially greater. um substantially greater in our high. So this is a this is a slide put together just outlining some of the duties that are owed to others. We talked about a duty owed, breach of that duty, damages um and uh an award. Um some of the duties owed that are there uh are are specific to what you might see for board members, immediate loyalty, obedience, you know, and you're taught this in your training as as you go.

112Um and so your insurance policy is looking to see if you are acting within the course of scope of your duties and making sure that you are um under the umbrella um if you are to violate one of those duties. Slide um sources of claims. These are claims that Pace sees all the time. Uh you'll see a couple outlined bolded under underlined um conflicts of interest. This is pretty common for board members. Liel, slander, I think, is another one that you see more common than other ones. But, uh, these are all just different claims that you would pull from the database and see, okay, this is what has has come our way in the past whatever 25 years that they've been around. So, a big part of of your coverage, and this is the the

113important part, is you want to be a participant. If a lawsuit claim action is brought, they're going to see, hey, if you're a participant, then you're under the umbrella generally to start. What I mean by that is that is that is a a large entity. That's a large item. The name participant is a school district. So school district always has the coverage name participant. That's them. But to be a board member, volunteer, agent, you name it to be under within that. It's while acting under the direction and control of the school district and within the course and scope of your duties as such. So that is really um for a for an employee it's pretty pretty common to go oh the employee is doing this job or the coach does this the coaches do the

114coaching job by it makes sense or members can be harder because you guys once again politically versus legally they're two very different tests. Um, and so this is where when you're having the the conversations, when you're when you're having discussions and these kind of things in the board meetings, fine. But when you're outside, when you're doing things, when you're on work on Facebook and other things like that, you're comment I keyed on this because it happens a lot. Um, you know, it is that your job as a board member to go on to Facebook and and or Instagram and and comment what you know. Um, that's not your job as a board member. So if something happens because you do that and by the way you guys know more about those things because you're you're

115learning you're getting all this information right I get it but by doing that it's okay your first amendment rights as I mentioned but that is likely very much outside the umbrella of the school district's coverage for you as a board member. We'll talk more about that but that's very important participant. You want to be a participant if something bad happens. >> Well, liability does not take away your first amendment right. If your first amendment right, you still have consequences for things you say. So there will still be liability. >> Yeah. But if it's personal, right, >> if it's onto the district, >> point and the district typically has $20 million of coverage. You want to be under that $20 million of coverage that's in place. >> Okay. So working within the cover. So board members,

116um, so this is where we talk about experiences. I handled claims for public entity, school districts for about 20 years before I became an agent. And I've had claims involving this directly. Okay? I've handled I'd walk in board meetings and go, "Hey, are board members and say, "Hey, Mr. Johnson, you know how you did this and said this and you thought you were right. You're not under the umbrella of this and you're now on your own." And that's not So let's talk about this. You're only a board member. Your duties are only board member when you are here at a board meeting. Okay, that starts number one at a board meeting. Same with a quorum and you say gavvel it through. Boom. That like gavl hits board members these these discussions are usually they're under

117the umbrella at that point. Okay. Unless there's intentional craziness, but you know what I mean. Okay. Now, now that's that that is very important because people often think of themselves as board members once again when they're outside, right? You're outside. You're not. You are just John Ke. You were Jeff Sinclair walking around. Otherwise, as soon as you walk in the room, gi hits the five of you together, you are now the board members. Okay. Also, when you have a person who's assigned to a committee, let's say you have a personnel committee, you have a budget committee, whatever it is, great. The board decides that three of you guys are going to be on the the budget committee, let's say. So, those three people now have additional duties, additional protections while they're in that committee. >>

118Caval Yeah. Okay. Now, you may want to go out and talk to the public about what you've learned in in the things, which is fine. You may do all these kind of things and, you know, go to the Rotary Club and go to the Eagles and whatever it is. That's fine. That's up to you. That's not your job as a board member. As a duty of your job at Rotary, okay, politically, yes, because you want to do that. That's what you promise to do. The political person, right? >> Not as a board member. Got it. >> And this is really hard because you guys are like, you joined this for this reason, right? Right. >> And so, we're all like, "Okay, cool. So just understand that's that's the case. And then um the idea of

119also let's let's just kind of catch other things. Let's say travel. Let's say that you're you're uh going to go to Pace Day or you're going to go to the Oregon School Board Association uh conference. Okay, just happened. Say let's say that we talk about it in the board meeting and okay, two of you are going to go this year. Okay, great. Two of you are going to go and you say I'm going to go and Marcus is going to go. Great. So, the two of us are going to go to to OSBA and go downtown and stay downtown and go to all the classes and come back and report because because the rest of you guys can't make it or you don't want to go, let's say, but then all a sudden last minute

120one of you guys who wasn't going to go, you know what, I can make it now and you show up. The board didn't authorize the third person to go. Now, the board can you guys can have a discussion about that and quickly do that. But the boardically did not authorize that third person, fourth person or fifth person to go. They're not there under the umbrella as a board member. It sounds really really crazy, right? But think of it this way. What if one of the board members decides, you know what, I want to go to Colorado's school boards association and learn more. So, I'm just going to go and put it on the district's back. Wouldn't want to have that happen, right? Because the board didn't decide to authorize that. That's why you have to

121as a board decide to authorize the speaking engagements, issues, the attendance stuff, spending money, whatever it might be. the board decides who's going to go, who's going to say what on whose behalf? >> Does that make sense? >> Okay. But I'm I'm just for clarification. If the board has paid for you to go >> and you decide you can't go last minute, you decide you can, the board's still already paid for you to go. So, that fall under your >> as long as the board is is is authorizing you to go, right? >> Whether or not you go back and forth, you just need to make sure that that is on record that hey, I'm going because the board said I can go. >> Okay. And remember said the board said that I can go.

122Not not that I'm there. There there's nuance to this, right? Because it's it's like um I I don't get to decide if I get to go under the board's umbrella. The board decides if I get to go under the board's umbrella. You can go. You're just not under coverage for case. >> Okay. Or protections. Does that make sense? >> Yeah. >> You talk more about that. So these are the things these are real um that have happened but uh board member writes and response under criticism to Facebook and we've had board members sued for [clears throat] liel and slander because of that um that was not their role to do that. They're not the communications director of the school district. Please don't do that if you are you know but um but that thing you

123can do that personally 100% but just realize that that's outside uh board members are often called by newspapers local and otherwise we've had board members approached by national TV places right that happens more than you think well you know and it's and so if you if you answer that and you start talking to them about this stuff that's not your role as board member that's not you can politically but not as a board member under the legal definition of the coverage. >> Can I ask a quick question because it's happened before? >> Yeah. >> They've actually came to our meeting and been sitting right back here >> and wanting to talk to you. If you're at a board meeting, they do. Is that anything different? >> Your board meeting. >> Okay. >> So, if they

124wait till the meeting's over and then they want to talk to you and now it's totally different. >> Now you're on your own. What I recommend you do have, let's talk about let's talk about problem solving here. Your recommendation is that you talk to your employee, the only employee you have, superintendent, and you instruct them to, you know, to be the one that discuss that with them. And then you say, you say that's enough if you want or you press release. But yeah, that that's up to you. If you want to stay under the umbrella, you start to do chain of command stuff. >> Okay. >> Otherwise, you would have to say it's my personal >> how I view this personally. >> Exactly. >> Exact. You can just cover I was actually racing messages on

125my phone today and there was one from a lady from the Oregonian to me probably actually didn't know it was there but that's okay >> but I've never done it but I just remember her being here at the same time and it was >> and doing it personally and responding personally doesn't free you from liability. It just takes you away from the district's liability insurance covering. >> Correct. And once again, we don't want to impede this. We're here to talk as all of our boards. This is about you just know where the line is. >> Yeah. >> And then you making your personal decision for you and your family about, okay, am I going to talk about this or not? Or if I'm going to And by the way, and you can have a we

126talk about this as a board, how we're going to respond. I got I got a question about this. How can you respond to the board with this question? Yeah. >> Then you do that and then you push it out as a board. That's how we see boards work um in other healthy ways. questions and then ethics violation um public policy for one's own benefit and arrangement. That's that seems logical that that does happen. Um actual or or perceived conflicts of interest. Just be super conservative about that. Just hey, I don't know if this is the case or not, but I do happen to know my cousins, uncles, former roommate does this. You know, that's you don't have to in certain cases, but perceived how you're perceived as a board. It really matter. Make sure you're

127all those things out and acting on it appropriately. If you don't know, ask the superintendent of course or ask legal counsel to help you with that, please. So, these limits have actually exchanged recently. So, we highlighted this um board member ethics complaints that might come through and sometimes we see these uh well, we see these in all kinds of varieties, but sometimes they are uh maybe they're just attacks from the public against a particular board member and they're trying to to to file a complaint and get OGC to um investigate. uh your policy does afford some coverage for the defense of that. And uh just this year they decided to up those limits. They were at a pretty low level. I think it was $5,000 or $7,500 for defense costs. Um which doesn't go very

128far if you're trying to pay an attorney. Um they bumped that up. It's it's not wonderful, but it's still but it's a lot better than it was. $25,000 um for an individual board member and events costs and then uh only $25,000 per coverage year for the district. So u just be aware of that. It's a sub limit that's in your policy. You don't get full defense costs um uh under the policy you only get $25,000. Um couple caveats there. You have to be innocent. You can't have actually done the thing that you were being accused of doing. Um, if you are found to be guilty or fined or partially guilty or given a $10 or $100 fine, coverage goes away. Um, so that's important to know. Uh, you must prevail. And then um I Oh,

129I don't remember. I think that they uh they used to reimburse the defense costs and they might actually take those into consideration as you go now. Yeah. And you want to uh you want to have if this does happen, of course, talk to us, talk to your but but you'll want to talk to them about before you actually try to incur costs have case want to know who the lawyer is and kind of head nod that understand. So as you do it, that'll happen. >> And this is if you have an ethics complaint for something you've done while under the scope of gabble to gabble. I'm a board member. >> If the OGC comes to you and says we have a claim, we have an administrative complaint against you. That's the Oregon government ethics commission.

130then you're going to want to let superintendent know who let us know to to process this because that that makes that would be in your duties as this whether or not it's inside or outside we don't know that yet to ask asking is free might as well try and try and get some help if you can the reason that this coverage is here is not to pay for bad actions obviously that that'd be against public policy this is for um over the years we've had people in the public who have weaponized the OGC against board members they don't like I've had one where they didn't like the fact you know you didn't play my daughter in a soccer game. So, I'm going to go after you as a board member. >> Okay. That's, you know,

131or or a football game, but you know, probably coaches generally versus that that has nothing to do with your job here, but they brought it up to try and get you to quit and stop and do whatever. That's right. >> So, that's what this is for. This is for when when it's like, whoa, we're just doing our best in our things, >> right? >> Where Marcus and I see a lot of issues. However, when you do make a technical error, you do something in executive session that you shouldn't talk about a certain subject. You guys, be honest, you guys tend to waver a little bit in your discussions. you know, regards meeting at an executive session. You might want to be, you know, be tighter on what you're you're talk about X, not talk about

132why that can go to OGC complaint and you would then you may be guilty for that and a few dollar fines, you know, small small bits. Okay. >> But when you're talking about the executive sessions, there are certain rules. So that might be something, you know, to be aware of um as you do that. I'm just talking general just because the flow of view is very conversational which is good but it's just the way that executive sessions that can be problematic stay on topic >> more also at a work session like in a board meeting would >> be [clears throat] so um as a board this is kind of our our like thing that we talk about a lot it's like just be deliberate um be deliberate about who is going to um you're asking

133to speak on behalf of the board. Um the board chair can be that superintendent can be that um both or otherwise. Um but so long as you guys discuss discuss and decide and you know as a board during a board meeting who's going to be the one to speak on behalf of the board or otherwise it can be anybody but be very deliberate about that. Um how often what context delivering what message? Um and then but think twice about your actions as a board member. This is where we get we get really, you know, speed delivered about here to line and personal versus versus versus political versus legal and that that's really important. >> Majority of school districts that I've worked for the years know of it's the superintendent the communications that you handle. >>

134Yes. >> Yeah. And also you you don't want to be in the middle of that as board members help it. Um just because it's it's [clears throat] really tough. >> Not as fun. >> It's not it's not as fun. You have a lot more things to do. more things on. >> So that so questions about this stuff. We're we're here to help you guys. If you have any like Okay, how about this scenario? How about how about that scenario? This is where it really does is important for you guys to clarify if you have any questions or concerns or >> what about staff? You said public, but you didn't talk about staff members. So the board like the umbrella, the participant um and then volunteering you said as well. So maybe get I was just

135curious about >> so every every person who is associated with the school has their own courses over their duties, right? Courses go scope direction and control. So if you're a staff member, let's say you have a staff member that is a science teacher and and a staff member decides that they're going to um you know they're doing a science and the next thing you know they're going to go and they're going to do something that's outside of their job. >> So I meant board interacting with staff members because you talked about interacting with community. Oh yes, but it's the same sort of Yeah. Um, your only I thank you. Your only um employee is superintendent. Um, having having direct contact with and we're not lawyers, by the way. We've spent we've experienced this through litigation.

136Um, every um if you go directly to employees, directly to um volunteers or otherwise and deal with them, that is not that is not within the course of your use as a board member. If they were to bring up harassment charges, you know, um false work environment charges, whatever it might be, employment practices type stuff, you are not likely under the umbrella of that. You would not be covered. Okay. Um now, you can I I used to give this speech at a southern Oregon school. It's very similar to your question. Um is that you know, his name is David. I mean, if you want to talk to somebody, you talk to him about this and demand that that that he or his superintendent that that that she provide you with this information. Um, that is

137your one structure, you know, and as board members in writing or whatever it might be. Um, but remember, it's it's the board discussing the board asking for these things. Um, that's really important because once again, you're not individually powered. It's while you're at these meetings that you guys discuss and ask and certain things. >> Last for policy, unless they um they say like they're at a board meeting, hey, we want these board members to look into that or they're on a policy. You committed your >> Exactly. Yeah. And and you guys do need to know all this all the stuff you need to know. That's this is great. I mean, asking questions is how you guys feel better. And I I I love the energy in the room. It's just um having that that like

138we need this so we can do our jobs to provide you the direction as superintendent to do do this AB and C. um that is the important part where we see board members getting in trouble is when they either have a vested interest personally which I don't think any of you guys do or they simply don't understand the the role that that they've played politely versus some cases. >> Um like say we've been given I've probably given this a version of the speech longer and shorter probably 25 times in the last 12 months. um a lot of new board members, but also just a lot of just it's it's terrible to have people who don't who you know you believe you're doing the right thing and then you're surprised with wait you're not helping me.

139That that's that's a terrible feeling from a district. We need you guys to be here and be good and you know and and do your best and thank you for volunteering. We don't want to we want to surprise you is the last thing. What questions do you have? Thank you. >> Okay. >> Number nine, we have some action items that we'll take care of. >> Okay. >> 9.1 is the agreement between the city and our school district. votes today is IGA because we put it on the agenda. We can. We don't really don't. But >> I think that's what threw me thinking >> there's a couple there's a couple items we got to get tonight. >> What I was saying about that is kind of just that what before you rent a car, you you

140walk around the car and you write down all the dings so that you're not responsible for them. And so for me it was just is there walkthroughs around whatever is going to be used so that if there's a dip in the road and someone sprains their ankle and we're like that wasn't there you know yesterday we're not liable for that. So when they took a look at it and they just left, which is silly because we could have probably had the conversation when they were here, they they um it's fine because their response was this is common language in any contract and that it's equivalent to that we take both every both parties take equal responsibility. >> So they said it was fine. They said it was um that they would recommend that that would

141we sign that. Like if I come to your house and fall down, it's your liability. >> If you come to my house and fall down, unless unless they create a hole in, you know what I mean? Like if they're running on a field and create a divot and then the kid runs and sprains his ankle. So my thought was, are we >> going over things once a, you know, what are we doing to ensure that that's not happening? Kind of like a car insurance thing. >> Yeah. Yeah. And it's an important partnership, but it was a great question and they answered it. So, >> Michelle, should I say anything about those two words being switched out? >> Yeah. Okay. So, just to let you know is that on page three of the thing with the

142city, it it's [clears throat] not a big mistake or anything. It's just that um the way it got written and who knows, this could have been this way for three years, right? District general manager, city superintendent. It should have been district superintendent city and it's twice here on the same page >> and then >> so they just made it just so that we're good. >> Yeah, we can easily correct that. Yeah, we can say move that the board approve that with that correction as modified. >> And then the only other question I had on here was it says also just below it says and the district superintendent of sports. >> That would be me. You're the district superintendent. [laughter] I'm like, we've never had that name of anybody. >> It's basically so but so well

143I am because I oversee everything but the we would say my design would be 10 >> or like that. >> I'm like going >> I've had that said once before. I've never heard it like that. [laughter] >> Just because I don't do I don't do um sports on a regular basis, but it is under still under my perview everything that happens here. And we can you can we could save with a or designate can add designate there. >> But that's okay. I just like we don't have anybody by that name. So we're saying something in a contract that we don't have. Right. >> We could say superintendent or designate. So >> okay, >> we could take that out and change it to that. Yeah. I feel better about that just because we don't have that

144for >> Yeah. So with that correction? Yeah. >> Okay. Yeah. With your >> Oh, sure. Okay. I I'll make a motion that we accept action item 9.1. >> Oh, as modified. There we go. Thanks. >> I'll second. >> Okay. Motion's been named and seconded that we approve the IG city of Safe Helens and SH SC. Sorry, that's okay. >> As modified. >> Any other discussion with that one? >> No, we were supposed to wait. >> I just was discussing away. >> I know, but it's okay. Sorry. >> I just didn't know if we had any further. Okay. Director Walker. >> Hi. >> Uh, Director Russell. >> Hi. >> Director Kellings. Hi, >> Vice Chair Smith. >> Hi. >> And cherry or I also >> uh 9.2. I uh I got to take responsibility for this.

145I thought we voted for it at when we had our last meeting, reviewed the tapes, and I did not we didn't vote for this one item. So >> I did say no, we missed one. Yeah, >> did you? But I could have told you which one it was at the time. I was like trying to keep trying. >> That's why it's on this one here. I take full responsibility for missing that. So I apologize. It >> was a little crazy. >> We're still within the scope of time. So let's just get it done. >> Okay. >> Is there a motion for that? >> I move that the board take no action um and accept. Wait, no. I did I move that the board take no action on 9.2. >> Second. Well, you need to delegate

146somebody to respond to the responses. >> Who is what is this about? We didn't get any information on who this was for. >> We did it in the executive session. >> We discussed in executive session, >> right? But I don't know which one. >> You can say the names because we said the names with the ones we did at the other board meeting. >> You guys had us say all the names. >> So, go ahead. So this is the one Ashley Kushner against the board or against >> against yours. >> No, we already voted. We voted on mine. It was the one. Was it the one against >> It was the >> against the board. The whole board. >> Against the whole board. Okay. >> And why? I just wish I knew what I was

147voting on to know what we I just wish I could look at it again to know what I'm voting on. I mean, can we wait till next week when you guys But the documents weren't provided to us. >> They previously had those documents. I don't have those documents, >> right? But previously doesn't tell me which one I'm looking at for today. Let's find it. >> Wait, wait. Help me understand, Michelle, because yeah, there was six. So, I'm just >> It's unfortunate that we're here at the meeting now and we we are hearing that you're not sure what's on the agenda. >> No, I am aware of what's on the agenda. It doesn't tell me which one we're doing on the agenda. >> Ideally, I somebody would have asked when they saw the agenda what which

148one is this >> because we're we are at the deadline to make sense. >> Yeah. because I feel like I send a lot of emails that just don't get answered. >> This was the one where uh the video uh where we went not live video and accessing work. >> Is it was regarding having the work session um virtually? >> I do think that we should look into that. >> Okay, that's okay. Perfect. you know. >> Okay. >> You want to start with another motion or do we make one? >> I made one. >> I made the motion that the board take no action and delegate authority to the chair to respond. >> Okay. >> Second. Okay. A motion's been made and seconded that the board take no action and delegate the share to respond to

149the parties. Let's see here. Director Walker, >> do you need to have discussion at all? >> Director Russell, >> no. >> Director Killings, >> hi. >> Vice Chair Smith Reed, >> hi. >> And cherry orders and I as well >> and 9.3 exe expectation and guidelines of individuals on the >> motion passes. I just need to say that the motion pass. Motion. Oh, I'm sorry. Motion passed. I'm sorry. Apologize. Yeah. 9.3 expectations and guidelines for individuals on St. Helens property, school district property. Is there a motion for that one? >> Motion to table this one. And um after further discussion, I'm sorry. >> So technically um we don't I don't have to bring this to the board. I can post them in all um uh sites and all sites. And that's what we were planning

150on doing. Um we brought it um to the board out of transparency to um u have the board vote on it um to make it even more, you know, >> unified. Unified. This is the community. We're coming together to say this is this is um policy and the expectations for when on school district property. And that doesn't just mean in the boardroom. Um, and it was recommended that by um, our police, it was recommended by the DA and it was also recommended by OSBA that we post expectations in the boardroom. But I said we need to post expectations every I that's not changing expectations. We're not changing policy. This is our policy. So whether we but stem just saying whether we vote on it or not I will be posting it in schools um because

151I don't have to bring it to the board. It's like a it's like a standard operating procedure. I just want to make sure. >> But just so you know policy outrules SOPs and so when we're outside of the scope of policy >> like we are in this when because it does it's so broad it it really >> covers a lot of stuff. It covers so much but it doesn't say it says so behavior that disrupts there's just so is this for students as well is this for just staff is this for what does harassment intimidation threatening behavior like I get this but students may not be photographed or quartered or identified without so does everyone need to go to the district office and ask if their son's playing basketball if they can take photos um

152this is just so broad and it covers so much that I felt like we needed to just I agree with I'm not saying I just think that right now in the position it's in >> it's a little >> yeah it's just a little too >> but it does so um I'll I will take that feedback back to our communications person before I make changes and post >> and maybe just no problem and maybe even just add you know a little bit more of this is the reason for safety of our students that we hold you know but it's really just the broadness of it. Um, let me think. There was another >> Can I take that on that one? >> Yeah. >> On that on the students may not be photographed. I have never had

153as many messages and phone calls as I did on that one. So, there's a lot of people that have already read that part. So, I can never take a picture of my kid and I have to worry about somebody's in the background of picture of my kid playing basketball. >> Yeah, that's good feedback though. >> Yeah, that was a big one. That was one. And then there was one other one with >> um where every singlebody has to sign in no matter what part of the property. That's what I got. >> Property. It was they understood sign in to go in the building. >> Yeah. Because they were like, "What is everybody got to sign in to go to a football game?" Right. >> There was just comments like that. So that two parts is

154the only really thing I've heard from you discussed it before. >> Oh, I didn't. So I've been getting hit up in the crosswalk. Okay. I'm just telling you. Okay. >> Yeah. And then the prohibited items and substances 100% agree. But are we also who decides what? Okay. So they're prohibited. So if a student has these in what way that they're prohibited, what would be happening here? District. I mean I'm just this is about visitors to district properties. Yeah. >> Of the people working for kids, right? >> The expectations. Yeah. So thank you. I appreciate the feedback. We will update it and we will get it posted. >> One thing motion has been made >> the table. >> I would say just take the motion away because we're not going to I would we won't need

155to bring it back. >> I want to make sure we >> I guess what was the point of bringing it for a vote then if we're not going to >> she said she was just trying to make sure. >> Okay. A definite solidarity on >> you made a motion. >> Just a table. >> We have nobody's we haven't seconded or anything like that. I just want to make sure. >> I think it could die on the floor, but that's >> Yeah, a sec. A second would mean it has to come back, right? >> So, I can ask for a second. >> Is there a second? So, wait, >> I just finished. >> I was listening to her telling me that it was there's not a second, then the motion dies on the floor. >> Okay.

156And then >> and it is good to have that that this is specifically for visitors. Right. >> That I I also think that that would be important to really highlight that this is specifically how we expect visitors to behave >> on our properties for the >> Everybody should behaving. Yeah. >> Agreed. But for the safety of our students, staff and other visitors, we expect these >> put the policy. Sorry. >> No, no, no. >> Add the policies that it aligns with >> in this like because the policy will like precede this. >> Perfect. When you're saying posting, can we also send it out to all the parents this period at least even once a year? Even a reminder here now and then do it again like every September. It's going to be posted on the

157front like doors of like it's going to be right >> including she can we'll do all of that. This was just the first stage of getting it stress around policy. Okay. No. Item 10, upcoming meetings and board meeting agenda input. 10.1 January 28th, 2026. We'll have a regular meeting. 10.2 February 11th, 2026. We're going to have a work session. Uh 10.3 February 25th, 2026. regular regular meeting. >> I move two budget meetings together. >> I think Christie will bring she's going to be bringing to the 20 January 28th meeting the budget calendar. Cool. On that >> heard some maybe discussion about it being meetings moving forward being at Plymouth. Is that not true? I don't know. Never never heard rumors. >> We usually do it here. So sometimes it's hard to hear over >> I

158was having a hard time hearing you guys are sitting right down. I can't hear. It was hard to hear people right next to us. >> When is the next listening session? >> Melody and I were supposed to be at this listening session and so we were just wondering what will the next one be because that we were supposed to do this one. >> I've had it on my calendar this whole time. So I don't know you guys were the first quarter and we were second quarter. >> I thought that was the policy that you guys were going to rotate. >> I thought that was policy that was policy review. >> Oh maybe all of them anyway. So rotated through >> I thought it was too we all had a chance to Kim wasn't here at

159the time but what I didn't know is that we started them in November. So then I didn't know if you guys were still. This is only one that I have, but two. >> Okay. Well, then they got probably at least one more than to go just to be a quarter anyway after this. >> Was the one for the list the budget for the policies. This one we were supposed to rotate >> every time and I have it in my I do have it in my notes from um >> we do need some more listening and learning sessions around the budget. So, I don't know how what your guys's schedule looks like or how often >> do it a little bit later. I'm really good. >> Anyway, >> we can do the 19 >> item number

16011. Is there a motion? >> So, the meeting for February 25th, >> um we're going to have an executive session that's going to be pretty lengthy. So, it'd be good if you guys can put it on your calendars. We're likely going to start at 3:00 that day. >> So, we will update that. >> We're gonna um but the thing is yeah, we're going to have to it's because of the um it's a superintendent evaluation. So, we have we have so we'll have to figure out something different. Maybe >> it shouldn't be for all of us. We should be able to Yeah, we >> That's just what >> that's what was offered by OSBA. Um, and with then so at January 28th board meeting, we'll update uh the evaluation pieces because we'd said it was going

161through the 11th, but it needs to actually go through the 20 the February 25th act the uh board meeting >> and that's the only day that they gave you enough. >> Sorry, that's not pretty much notice for me. We'll talk to her about something different. >> We'll talk available on the 11th. She said the 25th, but we'll talk to her. >> If we have to do a special >> That's why I was saying maybe we could just have a night that does work for her, but it's not >> we'll figure it out. We will we'll bring it to her attention that that doesn't work. >> That's why we brought it up. That's why I brought it up here. >> And I just say anybody got anything else from anybody then we are. >> Thank you.

162Can I still talk about it while we're here? >> About the