001There they are. I pledge allegiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. All right. Thank you very much. Um, if I could take roll call, please. Um, please say here when I see her name. Um, Trinity Bonahan here. Uh, Kelly Smith here. Melody Collins here. Bill Amos here. And I am here as Matthew Douglas. All right. So, agenda approval. Um, items may be added or removed at this time. I move we accept the agenda as stated. No, I don't. Okay, there there's our discussion, but All right. Uh, do I hear a second? Second. All right. Moved and seconded. All those in favor? Well, did I believe there's a discussion that needs to take place?
002Oh, okay. Is there is there something that needs to be brought up? Okay. So, I move that we amend the agenda to have a listing of all the policies that we are considering tonight and for the first reading and we have one of those before it. We have a list of those policies but we need to amend the agenda to include that listing. Okay. That is the motion. Anyone second this motion? We need to let the original motion die. Yeah. Okay. All right. rely on votes or so the original motion is uh one to four about this to accept the agenda. One fail to accept the agenda as approved. All those in favor say I. And then all those in favor say no. Nay. Nay. All right. Motion fails. Okay. Now I move that we
003amend the agenda to include all of the policies that we are including for first reading tonight. Okay. I will second. All right. Moved and seconded. All those in favor? I. Thank you. All right. Thank you. So, if you can add that to the agenda further on, please. Thank you. And she's got that. Perfect. All right. And they will be uploaded onto our website. Excellent. All right. Um, is there any other agenda that needs to be approved at this point? Okay. Uh then we're moving on to community impact awards. On a monthly basis, the board presents awards to students, staff, and members of the public in recognition of outstanding achievement in academics and service to the district and the community. Uh if you could. Well, I'm super excited tonight. I love the fact that we have
004gotten back to celebrating and so we have some lovely community impact awards to give out tonight. And what I'd like to do is I think I want to go stand by if the mics come off. Yeah. Thank you. Thank you. Never give a superintendent a microphone. Just saying cuz you never get it back. So I would like Hope Vu to come up please. And there she is. and you'll face the audience. So, let me read to you. Hope is an exceptional fifth grade student at Columbia City Elementary School who embodies perseverance, integrity, and leadership in everything she does. Known for her love of learning and commitment to excellence, Hope consistently approaches challenges with determination and a positive attitude, inspiring those around her with her resilience and her drive. Hope's leadership is evident in her everyday
005actions. As a member of the school's otter crew, she takes on responsibilities that support the school community and regularly steps up to assist younger students. Whether she's helping a kindergartener understand the time machine, what is that? Or I could use one of those, or lending a hand to a classmate, Hope leads by example, demonstrating responsibility, kindness, and a deep sense of care for others. In addition to her school contributions, Hope is a valued member of the chess team. Wow. Representing her school with skill and sportsmanship in tournaments. She also participates in the afterchool program where she continues to serve as a mentor and positive role model for younger students. One of Hope's standout roles is reading the morning announcements over the PA system. She carries out this responsibility with poise and enthusiasm, setting a welcoming
006and informed tone for the day. Her presence is felt across the school, not only through her actions, but through the spirit of kindness and respect she brings to every interaction with students, staff, and the broader community. Hope is a shining example of what it means to lead with heart and integrity. Her contributions to Columbia City Elementary School have left a lasting impact. Please join us in congratulating Hope Vu as the student community impact award recipient for April. I would like for Hope to tell us who she has in the audience. Who have you brought tonight? Fantastic. Thank you so much. Wonderful. So, the next person that we would like to have come up and be recognized is Ginger Hel. Come on up. Ginger has made a profound impact on teaching and learning across the St.
007Allen School District. Through her role as an instructional coach with a focus on K12 mathematics and professional learning teams, Ginger has created a supportive collaborative environment where educators feel empowered, equipped, and inspired to deliver highquality instruction. Her commitment to strengthening math instruction has led to more engaging and effective classroom experiences for students. Through ongoing coaching and collaboration, Ginger helps teachers align their instruction with best practices and research-based strategies, ensuring students are actively learning and achieving at high levels. Beyond her work in math instruction, Ginger is a champion, and she is a champion for new educators. Her thoughtful mentorship has provided our district's teacher mentees with the guidance, encouragement, and practical tools they need to succeed in their first years in our profession. Her approachable nature and deep well of knowledge create a space where educators
008feel supported and capable. Ginger's leadership also plays a key role in advancing district-wide efforts such as the development of common assessments, proficiency scales, and alignment with our response to intervention or RTI work. Her work ensures consistency and equity in how we measure and support student growth, reinforcing a culture of continuous improvement. Ginger is a passionate educator, a collaborative teammate, and an invaluable resource to our staff. Her dedication to student learning and teacher success enriches our district every day. Please join us in congratulating Ginger Hel as the staff community impact award recipient for April. got a fan club. I love it. I love it. Such appreciation. This just warms our hearts. So, uh, our third community impact award recipient, this is the community impact award recipient is Joan Taylor. Come on up. Hello, Joan. Welld deserved.
009Joan Taylor is a remarkable community member whose dedication, compassion, and service have made a lasting impact on the students and families of Colombia City Elementary School. As a former educator, Joan continues to give generously of her time and talents, making meaningful contributions that extend well beyond the classroom. She is known for her ability to build strong relationships and provide consistent highquality support. Joan volunteers to maintain the Columbia City Elementary School garden, working side by side with students to cultivate a vibrant space filled with native plants. Her efforts promote hands-on learning, environmental stewardship, and a sense of pride in the school community. Joan's impact reaches far beyond the school grounds. As a dedicated community member, she regularly opens her farm to local children, offering them the chance to interact with animals and experience a connection to
010nature that many wouldn't otherwise have. Her generosity creates lasting memories and unique learning experiences that reflect her deep care for the well-being of all children. Joan exemplifies the spirit of community leadership. Her continued commitment to serving students, families, and neighbors with kindness and intention makes her a truly deserving re recipient of the Community Impact Award. Please join us in congratulating Joan Taylor as the Community Impact Award recipient for April. That was wonderful. Get a chance to be able to meet all sorts of interesting people. Um, okay. So, at this point, I'd like to move on to the board reports. Um, and kind of talk about what we've been doing in the past few weeks and want to give them a minute to escape. Ah, yes, of course. Bye, guys. Thanks for coming. Thank you for
011coming. Thank you. But yes, um I can give you one. Yeah, since we're not going in any particular order. So, the renovation remodel class, um, they're making good progress on the house they're working on, but in their quote spare time, they, um, were supposed to have a guest visitor, a guest speaker last week, and well, they didn't show up. So, we just went to work in the shop and we completely framed a um, shed for Habitat for Humanity. And they were able to do that. had to custom cut every stud and figure it all out. But they kind of we worked on some technique for doing that more quickly and because they're going to have a shed building contest that they go to later on and uh it was really beneficial for them and it
012was obviously nice for habitat. So, uh they got to put the sighting on it and then they're going to take it over to uh one of the houses where it's needed. Oh, thanks. I'll jump right in since I'm right next to Bill. Bill and I uh do the bond and facilities committee once a month. So, we just got done doing our walkthrough of the renovation project at the high school and it's really looking spectacular. Our property tax money looking amazing uh for the children, all children. And um what I really really love is that we were very intentional about not having kind of a theirs and those kind of areas. We wanted all kids eating together in the cafeteria. So, uh, the library is the old common is now like the library media center and
013the spaces that it's allowed now with the new build and the elements like the wood elements for people to gather and sit around and enjoy each other is really coming to life. You guys are going to love it. Excellent. I don't um I mostly ended up spending a lot of time trying to be able to take a look at some of the policies that we've ended up taking a look at especially artificial intelligence. I did a very like I'm very familiar with uh machine learning in general uh just because of the nature of my job but being able to end up seeing how it can be used in teaching and learning environments actually seems like there's so much potential that we have available and not to mention the fact that we're probably that the next
014kids are going to have to end up dealing with AI tools in one form or others. So, we'd better be be able to be on the edge so that they can be prepared for that so they can understand both the benefits and the detriments of AI and being able to understand the ethics behind it especially. Um, we are going to have to probably do a few readings for at least that particular section, but I'm looking forward to some of the options that they end up having. All right. Um and moving on to consent agenda. The board on an individual basis prior to the meeting has reviewed all material. All financial reports are available for review by the public in the business office. The board considers consent agenda items routine business and will be enacted by
015the board in one motion. There will be no discussion of these items at the time that the board votes on the motion unless members of the board staff or public requests specific items to be discussed and removed from the consent agenda. So for 6.1 the meeting minutes approval. I think we could probably end up putting all that in one, right? I move we accept the consent agenda as presented. Okay, I will second. All right, moved and seconded. All those in favor? I I I The motion passes. All right. And moving on to new business. Uh St. Helless High School ASB report. Houston, come on up. Need to give them a microphone, right? Egg recommending them. Okay. So, for anyone who doesn't know me, I'm Braden Houston. I'm currently a senior here at St. High School
016and I am your appointed uh 2024 to 2025 uh leadership ASB public relations. For any of you who don't know what ASB public relations does, I of course give a monthly recap of what our high school has currently done as a student body or as an overall. And another thing that I do is I manage school social media platforms like our Instagram and our Facebook and some other things help connecting so that students know what events are happening here at St. Helms High School and other things including like sports events sometimes um annual spotlight events um currently there's some things that are going on like cap and gown pickup or um current uh fundraisers that are coming here from the high school. So for tonight's agenda we will be going over our March area of
017the recap. So we were to going to be talking about Elks teen Rotary Teen and some events happening at St. Helens High School in March. So the Elks team last uh last month was Michaela Dick. Some words from her basketball coach Ross shares, "I've been lucky enough to coach Michaela for the past three years. Michaela is accountable, hardworking, and a person of integrity who consistently leads by example. Next is our Rotary student of the month, which is Justice Dayton. Justice is a dedicated senior whose hard work, perseverance, and commitment to both academics and athletics have made a lasting impact on his school and community. Now, on to some events. Our first event is our annual art show. So, our ASV treasurer puts on an art show that she started last year where we can help
018raise money and bring together local artists in the school district area. It is happening this Friday in the commons at doors open at 6:00 p.m. to the public. So, what you could do is you will go in, look, walk around to an art gallery. Some artists might be selling their art, so you can help support them and support certain people. And there's also students involved in this um program ranging from elementary to high school. Next, recently we just had our morp dance for the younger grades in the upper classmen. Some things that we did, we had some spirit days that week and then eventually we had our dance that Saturday which was a fun night to enjoy because it was um the night at the diner. We provided um like uh rup floats, we provided
019popcorn, we provided a dance and all that stuff for our school. Next are some pictures to help show you throughout our week. So in the top corner is some people participating in the spirit day, which was biker versus surfer day. In the bottom you see um during our morp assembly, we had a fun staff game and student game where it was tug of war. We currently had our juniors had one and then they went against the staff. And then in the top corner is Charity Olsen and her sister. Charity Olsen is our Morp court winner this year of raising the top amount of money. Next, I would like to discuss and inform you on our valuatorans this year. We currently have eight valatorans. Uh Alicia Miguel Clowner, Hayden Moore, Michaela Hines, Aubrey Soliss. Next, we
020have Savannah Augustus, Jay Simson, Michaela Dick, and on the board, Key Scoville. Next, we also just went through our ASB elections, determining who our ASB officers will be for next year. We currently have our ASB president for next year, Greco Baka, ASB Treasurer, Laya War, Oh, Addison Wells, Callo, Secretary Laya Waritz, and Vice President Ry Royal. and we are currently looking for other positions in the student body. If you have a student who is at the high school and would like have a position in ASB, shoot a message. Maybe next year could happen because elections have already passed, but keep that in mind. Next, prom is underway at St. Helens High School. Prom will be May 3rd, located in the Hillsboro area, and this year's theme is Princess and the Frog. Recently the arts program
021at the high school, the quiet coralonis and win ensemble both had their league championships recently and both uh ensembles had placed second in league coming out and state and corleonus has been accepted into state this year and wind ensemble is swimming in the state tape pool currently right now seeing if they're getting accepted into state and our jazz band this year has won the automatic qualifier spot two times in a row. So, we are heading to state. Next, we just recently had a successful freshman class officer fundraiser where they partnered with Y Place. Any student who walked in during lunch or any time of the week said that they were part of St. Helens High School student body. They were able to provide some of their funds to the freshman class to provide for future
022freshman classes so they can provide for better fundraisers and better things for their class. Next, we had our annual spring blood drive that was planned by our ASB secretary, Nick McCollum. We had a successful uh blood drive this season. We sadly had to end short because of complications, but we were able to have 25 donations, which can save up to 75 lives. Some extra info, if you have any seniors, ne tomorrow is the cap and gown pickup from 8:00 p.m. to to 1:00 p.m. in the comments. We also have our recent class officer um elections. This week is class officer campaigns. So we are ranging from the freshman to senior class this year. Recently their post have been added to social media and it looks like it's going to be a fun race because we
023have a lot of applicants that have applied and we went through around 25 interviews not that long ago to shorten it down and to see who was capable for their positions. Thank you for listening and this is our current ASB. And if you have any questions, please let me know. And if you want to stay informed, please follow the official SHHS Instagram account in the St. Helens High School ASB news page. Thank you very much. So Braden, before you sit down, I have a question. So, I wanted you to share with the audience what happened with the ice bucket. Yeah. Oh, here. Sorry. So, currently what's going around is something called USC Speak Your Mind Bucket Challenge. It's something that helps um spread awareness for um is it this time? Is it suicide awareness? I'm
024pretty or mental health overall. So, one thing that's been going around is students around SHHS and also administration and coaches have been getting nominated left and right. And one thing that they do is nominating these people and um tagging the page helps spread aware spread awareness and letting people know that it's okay to speak up and if you need the help to talk anyone finding a trusted adult, student, friend, anyone in your community that you think will listen. And um one thing to help spread the fun about it is using a ice bucket challenge to add a great laugh. And I know that I personally have been nominated and I did it. I've heard that Dr. Ellis has been nominated and some uh coaches and I know some of the boosters have been nominated. And
025you don't have to do it if you get nominated. You can do it yourself to also help spread awareness. But definitely get on top of this because mental health is a very important thing when you're going through school, especially high school. Not saying the younger grades have problems, but definitely speak your mind, speak up, because everyone has a problem and we don't want that to go unheard. Thank you very much, Braden. Um, uh, next on we have 7.2, the budget business office report from Christie, if you could please. Yeah, of course. Um, thank you for being here everyone. So, a couple of items on the agenda tonight. So, we have a revised um, budget calendar. So, if you need that, don't hesitate to reach out. We um, did a couple of revisions due um, to
026publication dates in the Columbia County spotlight. We also moved the optional budget committee info session, training to April 30th as we weren't able to do that earlier in the month. Um, and then we updated the locations um, for those meetings that align with board meetings to happen here at Plymouth. Chrissy, if you could um, speak into the mic to make it a little easier to see. Is that not loud enough? You have to really really I have to really yell yelling. Okay. Okay. Thank you. Um, financial reports. These do look a little bit different. If you've um looked at financial reports provided to the board in the past, um they are a little bit different this time. So um updating the dispersement summaries to actually include all dispersements over $5,000 from the general fund. Um
027and then the financial reports also look a little bit different um in that we have one that really focuses on revenue and another that focuses on expenditures um by major function area. So um those do look a little bit different. Um, so that's all I have on that. All right. Um, so moving on to 7.3, the superintendent report. Karen, if you could let me know if you can hear me in the back. Awesome. Uh, so I have quite a bit to report tonight, so be patient with me. Um, we have a lot that we need to talk about tonight and so I'm going to take them slowly and carefully. We're very excited to announce that through a wonderful process, we have hired an assistant superintendent of teaching and learning. This position comes out of the
028student investment act fund, not out of the general fund for people that are confused about that. Um, we took several positions, uh, put them together and decided that we needed a more eclectic approach to administration at the top level in order to keep our teaching and learning K12 strategic plan and blueprint moving forward. Uh it was our honor to offer the position to Jeff Burns. Jeff is coming to us from uh Washington. He is uh a very successful principal over many years. Uh his schools have been Blue Ribbon Schools and have been touted as some of the best schools in that area in Washington. He also is a full-time consultant for and and presenter for solution tree. Solution tree is a major contributor to professional development across the nation in the area of essential skills
029and um K12 assessment systems. So he's a systems guy. He's very energetic. He's got 10 tons of energy and we'll have a chance to meet him on May 28th at the next board meeting in person. So very happy to have him. He will be doing assistant superintendent teaching and learning with some assistance also to student services. So a lot of work for him to do. Just a very pleasant person. Great team effort to hire him. Um then moving on uh we are going to be hosting a board candidate forum. Let me say that again. The school district will be hosting a board candidate forum on May 6th. That's a Tuesday from 6:00 to 7:30 at St. Helens High School in the auditorium. Um, we have hired a professional moderator who will be moderating this event.
030People will get their cards and questions to the moderator who will then control the way that the moderation happens on stage with our board candidates. We're doing this on May 6th. The advertisement will be coming out uh either the end of this week or beginning of next. Um those candidates can they can attend or not attend of course and that we hold no sway over anybody. I do encourage them to attend though because I'm going to be there. Yep. It's a really important time because your ballots come out around that time and we want everyone to be able to hear from everyone. Having a moderator allows us to make sure that all of the candidates get an opportunity to speak in a way that is um safe and professional. Um I'm really excited about this
031event. I hope we get a lot of people and I frankly hope that all the board candidates will show up so that people can get to know them and make a wise decision. Um are there any questions about that school board? Okay. So, um again, we'll have an advertisement out about that very very soon. Hope you all attend. Uh we're going to enter into a conversation that came up as a a point that a board member made with me. Um but it is not my decision. I'm not a board member. I am your agent. And so there was a conversation that was needed as to how the board wanted to interact for graduation this year. So I turn it over to the school board. So this is uh something I brought up with the superintendent
032after some consideration. Um uh it won't impact me. Uh I have a family matter I have to attend to, so I wasn't going to be able to be there anyway. Uh in this last 6 months, we've had quite a bit of upheaval. We've had a lot of disruption. um we've had um both students and um the public that have disrupted things. And so in an effort to center the graduation where I believe it needs to be centered right now and away from any potential distractions or disruptions, I am recommending um or at least offering up the option to consider of the board being placed um away from the stage instead of on the stage for this year's graduation. Uh it's a one-off. I think it's an opportunity to really center things back on the students
033and um all I wanted to do was put it forward as an option. As I said, I'm not going to be here so you can all decide on how you wish to do it. Um but I just think that this way removes any potential um things that we we really want to center things on the students and not us. So that was my thing. Since you won't be there, it will downpour rain. So thanks a lot. Um I think that it's completely appropriate any either way or any way that anybody wants to go about it. Uh graduation is always been about the seniors and uh what they want to do. There's also um activities director has normally done a lot of that planning. So maybe we can shove it back over there and let them
034talk to the senior class and have them decide. Melody, do you have anything? Yes, I do. Of course. Come on. No. What I was thinking though, it's always been crowded up there anyway, no matter whether it was good or bad. But when the kids get done going across and getting their diplomas and they come down and they smile real cute real fast before they come back and sit down, I was thinking if we were at least seated down lower at the end down there, then as they come by, we could shake their hands down there as they enter back to their seat. So I have a simple question. Does the board confer the diploma or does the superintendent from if the board confirms confers the diploma at least there should be a representative you can
035have your chairman up there but there should be somebody shake their hand from the school board if if it's the board that conf I I I'm perfectly happy letting somebody represent me that's a good question when I would ended it's the principal yeah it's the principal the principal at the end of the the ceremony because I by the power invest ed in me by the state of Oregon confer it's always the building so okay it's not the board that does it that that was just it's not me either as many as I've been to I I'm kind of numb by that point and so I just it was a fair question then I I I then we don't I don't think that we need to be up there if we don't want to Yeah. No,
036I don't mind being in the audience. I think it's actually apppropo like to be able to reme remind people that we're just regular people too. We're whether or not we happen to have authority, we're still doing it like we're still nonetheless people and it shouldn't be focused on us. We should be focused on the people that have accomplished the things that they have at those ceremonies. So yeah, I don't mind being in the audience. I do want to say traditionally this is not a question. The board is always on the stage. This is just an unusual circumstance. uh the board in whatever configuration it is next year can have the conversation to go back to tradition or not. Um although I will point out that all of the diplomas to my recollection are signed by
037the board chair. I'm going to have to do a lot of writing. I understand. And be careful the ink gets on your hand and pretty soon you're smearing it. So be careful. Okay. Okay. The presentation is to the board to swear that they have met graduation requirements. Yeah, that's part of that. But maybe and I don't we do have the staff line up usually or normally uh in an area where if we were to sit I think down where you were suggesting we might be blocking their path also. So all let's put it back over in that area and let them help make a decision that they feel is best. Okay, that seems reasonable to me. Any further discussion? Okay. We just thought we We'll just let the principal decide. Yeah. Yeah. She's happy to
038make it. Well, I mean, it's it's the high school graduation, not our We'll be all right with whatever you decide. Thank you. Appreciate that. Uh, next on the agenda is the July 16th organizational meeting. So, I leave that to the board to have discussion um regarding what time you would like to have that meeting and in what way you would like to have that meeting. It's really important you get that on the books early because people do go away for the summer and they do have vacation. Um we decided I think we'll wait until the um May meeting to determine your board retreat dates um which will be in August. We'll we'll leave that till then. But it's really important that your organizational meeting people are involved in that and they need to know what
039time that's going to be. And also if you're going to have that meeting online, I leave it to you open. I'm pretty open for the most part. Um well, I have a teacher as a wife. You know, there's still a number of things that there's a lot of flexibility in the schedules as to what we're doing. like there's nothing that I know of. So and I'm fine with the date also. However, we may have different complete people than we have in this room at that time that might not be able to be at it. So maybe that needs to be one of the questions that the candidate well is if they can be at that meeting. Cut that. The date or the week that you've chosen is fair week. Just so you know. I didn't
040choose it. Since I'm not going to be here, I think the the purpose of this is just to put something on a calendar and then whatever the board's configuration at that point, we'll be able to weigh in and um adjust or whatever and work through the board secretary and the new super to confirm that. But this at least gives a solid date to put down. Can I ask a quick question on this one though? Um am I right? Is this in comparison to the normal really actual um closer to the beginning of the month so that we're swearing in anybody that's a new board member means then do the board members we have still remain board members until the 16th or do we go without for 16 days? Well, that's very much up for grabs,
041Melody. It happens different ways in different districts. Typically, it's always after July 4th. typically is the second week in July. So that would have been my suggestion would be the second week in July. That's what my suggestion would be. There is always a time where you kind of have kind of that in between time when people have gone off the board and the new ones come on July 1st. The organizational meeting starts with the swearing in of new board members. So you kind of hope you just don't need a signature between then and then. Um, but it's always after the 4th of July. It's always the second week in July. I would suggest you move to that and um, swear in your new folks and then get going from there. You know, name a chair
042and get moving. I know that our uh, business manager is largely the one who directs that meeting. She needs to know when the date is so that she can be prepared and the last thing I want to do is leave this school district with that date up in the air. So, it's the July organizational meeting. I agree with you, Melody. The closer you can to that second week, the best. Um, people go to Europe, they go away. Their timing is off. I've seen it many different ways. It's up to you. We did not even have a meeting in July last year. So, typically we do one meeting or zero meetings. We take that day off or month off. So, but you can't the July organizational meeting because it's an election year. you would have it,
043but you could do it on the second or even the regular fourth week of the month and just do the one meeting. It's not up to me. It's up to y'all. Yep. I won't be here. I'm just making sure you have a meeting. So, can Sorry, chair. Go ahead. There are two members we know for sure going to be here. So, I feel like your input on that date would probably weigh the most. I like how he did that. You go then. Well, yeah, because you two are going to be basically the anchors and if I end up getting in, all three of us are going to be anchors uh for the new members in order to be able to make sure that they can get on their feet because we've still got a lot
044that we need to do. Yeah, as far as I'm okay, as far as I know, we're okay with that date. um uh pending any potential issues with penet Okay, it's good. We just want to get something on the books. Mhm. And and I just I just assumed it would be the 9 because so it' be the closest day to the 4th of July. So that's why the 16th. I don't think we've ever had one that late in the months before. So that was all. Okay. It's up to you. But you know, yeah. Well, would we like to officially change that then to the ninth? Bill, what do you think about that? You're definitely on the board. So, I think whatever it works for folks, the 9th makes much closer to the first. Mhm. That's what
045I would do if it was me. And then the time is usually like something like 5 to 7, 6 to 8 and oftentimes online so that people can just do the meeting from their home. you're basically doing a resolution about the way you're going to do business for the rest of the year. So, um do you do you feel to um commit to like a five:00 time so that people can plan um and you'd like to have it online or would you like to have it at a different time and um in person would be something? Oh, I'm sorry. Go ahead. I was just to say I don't want to wait way after the election particular even to that date but at the same time if we waited on the time part not the date
046but wait till the election to make sure that we don't have candidates that can't possibly be there leave a blank yeah because I don't want to do that to someone if they I'm an over planner sorry and also they can't be there on the 9th and we'll give the 16th too if we needed to change that ask new folks and see what happens. If we could just put it on the books for Christiey's sake, she's going to go on vacation at the end of the month in June, so she needs to be ready. Yeah. So, um, if we could say the 9th, if that's something that would be good. Bill said that, that was okay. Yeah. And if you need to change it, you'll change it. Okay. I like the idea of being close to
047when the when the month starts. Uh, moving on. Capital Projects Update Jared Flaugh. Welcome Jared. Yes, welcome. Jared is our fabulous director of facilities and maintenance. It was my turn. He will make it a few guys if you need to see because he's going to do a little bit of a slide. You can pick the chair turn it and then sit down and see it. I think we've been through this. If you need to, you can move to the front row, too. If it hurts your neck, anybody script? All right. Good evening. Uh, I'm Jared Plawn, director of facilities for the school district. So, I wanted to go over with everyone our capital projects list. Um, I've been presenting this to the business office and the superintendent each year since about 2018. Uh but Dr.
048Dre uh Webb and Dr. Gray uh both directed [Laughter] me to present this to the board. So uh we are maintaining the following facilities. So we have our St. Helen High School which was constructed in 58 added on in 64 78 82 08 and then our recent addition which should be completed around 25. We constructed the Plymouth High School where we're at in 2019. We have the St. Helms Middle School also done in 2019. The McBride Elementary was constructed in 20 or sorry 1994 and then added on in 1999. Lewis and Clark was constructed in 2000. Columbia City was done uh started in 29 got added on to in ' 84 and then what you see today is from 99. The Sakia Health Center um was constructed in 58, remodeled in ' 83, 2000, 2012,
049and then most recently the ESD did half of it in this year. The district office was constructed in nu uh 84. Um it's portables, three portables from the 70s pushed together and then built inside. Then our family resource center is two portables from the 70s. We have the bachelor flat schoolhouse. Uh it was built in 29. And then the maintenance shop which was built in the 30 1930. So those are facilities that we are maintaining. Hopefully you noticed uh the Johnson property was not on that. Uh we are not maintaining that facility at this time. So in your board packet you'll see an Excel sheet which lists the major components that we maintain in our facilities to keep them running smoothly. On the lefth hand column is a list of different components and their average
050lifespan. Um like you see uh fire alarm. It's from 20 to 25 years depending on when it was installed. And then each year it shows you which year we plan on um replacing them. uh they'll be at the end of their useful life. So like in 26, you'll see that we have listed the McBride Elementary gets a new roof and the Family Resource Center needs a new fire system. The items in red are components that have failed or consistently failing um like Columbia City's paint job. And then below them, we have an estimated cost for the replacement or doing the work. Uh also there's a 5% annual increase factored into that. So, uh, once you total everything and split it over 256 years, originally it was a 25-y year plan, um, and then we've added
051years here and there, but right now we're at 26 years. Um, you'll see that we need $2 million put into a capital project fund to maintain what we have. So, if we get additional facilities or properties, we'll need to increase that. Um, so it is a little misleading in that 23 and 24 are up there still because well I didn't have enough room in the 25 space and this is kind of an Excel that I created. So, um, I'd also like to draw your attention to that if we wanted to maintain our synthetic fields that we have for the district, we have four of them now, we would need to put um annually $250,000 into a capital reserve fund to replace them once they're at the end of their useful life. Once they get done
052with their useful life, as you guys know, synthetic fields, once they test out, um, you can't play on them. You have to close the field. And that's a part of that $2 million. And will you remind us that's about 10 years? Yes. On average. Um so historically we've received $50,000 a year from the general fund since 2015 when we put in our varsity field at the high school um into the capital fund from as a transfer from the general fund. Uh most districts are kind of in our boat. So, you know, I just want to bring this to your attention, but it's not for, you know, everybody else is kind of in this boat with having a deferred maintenance list. It's not just us. So, I created a priority list. Currently, it's called the 430
053priority list cuz it's a 430 fund. Um, our number one is our Columbia City Elementary. It does definitely need a new roof. So, our goal is to get that done this summer. And then we kind of listed a lot of number TWS because they're all not awesome. Um, so as you can see, we need to paint um some of our buildings. Uh, they need a roof replacement. We need new fire system. The high school synthetic field needs to be replaced. Um, the shop vans up there just because our current van that we have um was given to us by PCC when they had no more use for it because it was too old. Um, and it won't pull our trailers. Um, and then the high school ephus, just to be clear on that since some
054of you might not know, it's that uh stucco finish outside of the auditorium. And our tennis courts need to be resurfaced. And then we kind of listed like threes. Those are things that, you know, are beyond their lifespan. Um, but a lot of that has to do with mechanical cooling. So, uh, you can have a building without air conditioning, right? We can teach in that. It's sometimes uncomfortable, but it's doable. We really can't have a building with a roof leaking all the time or without a roof. So that's why those are threes. And that's my presentation. Does anyone have any questions? Yeah. So I noticed you have the fire alarm on level two rather than one. I'm assuming that's because the current one is working but not well. No, it's working well. Okay. Um, so
055it's at the end of its life, uh, or getting close to. So these are all averages of what something should last. And then we also look at it like how how well can we get parts? I can still get a few parts for that system before we have to replace it, right? So haven't had a lot of troubles in the last uh two years. So um yeah, it's a number two. the Columbia City roof. Um, if you ever went and looked at it with me, um, it you would definitely see the need to replace that. So, our plan is to replace the Columbia City roof. Jared and I meet weekly to talk about maintenance and facilities, and that's the decision we've come to. Um, today there was conversation that I missed in the bond meeting.
056Um, can you update the board and I regarding the $750,000 owner contingency that came from Hoffman and if we were able to discuss the replacement of the field at the high school? So, um, Hoffman Construction, uh, they, how do we, so we, uh, they write, um, so they say the building's going to cost this much money to make, right? And for different components, we allow them to spend up to a certain amount. Um, when in a CMGC process, if they don't spend all that funding that they thought they would need, then they give it back. So recently, Hoffman since we are getting down um to the near end and there's a lot of unknowns about the building that we don't need to, you know, squirrel away money for like um our hard rod um or
057any rod or any um like structural members that need to be replaced. Then they're like, "Okay, we're past a point where we think there's some risk, so we're going to give us uh they gave us just um they wrote up a thing for $750,000." So, we'll add that back to our side of the ledger. And then, um, with that, uh, there we're looking into, uh, replacing the synthetic varsity field at the high school. Um, the synthetic field, um, is being tested, um, and it's coming to the end of its life. It's been there since 2015, so it's 10 years. We've got our use out of it. But keep in mind, a lot of fields you can kind of uh stretch out a little bit longer, but that was the first one in our community. So,
058you know, Scapish used it a lot. Um we used it a significant amount. And then also, um the way it's orientated to the building, uh people only play on one half. So, if you go out and walk the field right now, you would look at like the far half and go, "Wow, this is a phenomenal field for being 10 years old." The other half, not so much. So, um, that's just kind of where we're at and we need to look at next summer, um, right after graduation, hopefully replacing it. That's right. So, the reason I brought that up, obviously, was because of looking at the list of things that we need to do in the future. That could be one thing that gets taken care of by owner contingency dollars, and I would certainly support
059that. Um, the next thing I think that we would look into is the item that Matthew talked about, which would be the McBride fire suppression system, which I think is the the next big project. the the problem that comes around with this whole thing and Jared and I have many conversations about this is being able to feed the capital projects fund because there's no other food for it other than coming from some kind of um deposit from the general fund um or selling things and then using that money for capital projects. So, it's really difficult and we've got $10 million worth of projects and certainly nowhere near that amount of money in the in the fund. I think I want to just say how much I have enjoyed working with Jared since February 1st. He
060is the quiet guy who doesn't say much. Uh I say things and he just stares at me because he's like, "Oh my god, what is she saying?" That's how he reacts to everyone. Oh, that's good. I feel better, Kelly. You're not alone. But anyway, and then you know what? What I get back is a really thoughtful answer. And you know, I think that the fact that your facilities look so so good the way that they do, plus the fact that the board and the community have passed bonds here. Um, you've really been excellent stewards um with not a lot of uh um revenue or a lot of a lot of money. So, I just really have appreciated working with you and I think you keep a a weather eye on that bond and you just
061do a great job. We just don't have enough money to do everything we need to do and right now we have even less than that. Any questions for Jared? I do have some. Go ahead. Uh, we have a tenant out at CRYC. Sorry, CRYC. We have a tenant out there. Are do we have any sort of volunteer program like we've done before in in years past where we're okay with they do grants and paint it themselves and are responsible for that. Um yeah, so it' be the exterior paint on the building and um yeah, if that's something they would approach us with, we'd be more than happy. Right. Yeah. I was just curious. And then are we uh doing any projects with the boosters program like for the tennis courts? Have they started any of
062those? No. Okay. Just wondering. Thank you. I have one question here because it'll be our first time pretty much getting rid of the artificial turf. Um I don't know that we need it anywhere else. But I also know that you could use it for an awful lot of other things. There's also um a lot of times cities or even baseball leagues or whatever could use it. So there's two things. One, sometimes it's given away, but they take it and so now we don't pay for to get rid of it. And at the same time, there's also times where they make it into rolls and people buy it and at least you could get reimburse some of the money that we've spent on originally. So, just some ideas and maybe Hoffman can think of something that
063I not even aware of that it's a good use for it too, but it does help to decrease our expenses or even possibly bring some income in on it. So, okay, we'll look into that. Yeah, no problem. Any other questions? Great. Thank you so much. Thank you. Thanks, J. Thanks, George. All right, moving on to if you could, Karen. Moving on. Yes, sir. Uh, next item is the local service plan. Just want to make sure that the board is aware that on April 15th was the due date for the school district to make their final recommendation for the local service plan. That's the plan that we have with Northwest Regional ESD. We have a core program that all superintendents pay into. Um and then we have um and we have four counties that we cooperate
064with and then we have the side called the contract side where we buy things. Um we didn't make very many changes to the local service plan. We're pretty happy with the way the plan runs. There were several things that we were able to get rid of that were things that we were no longer using. and we um will be getting an uh an increase of $100,000 to the plan next year. We'll go from 1.1 million to 1.2 million. And uh we have uh decided due to the uh current budget situation to take most of our transit dollars, what you call credits here, but what I call flow through or transit dollars in order to backfill our general fund. So tonight we will be asking for the board's official approval of the local service plan which
065I presented at the last board meeting. Any questions about the local service plan? Doesn't look like it. Thank you. Uh moving on to item 7.3.7. I just want to make some general comments about the budget. Um I feel like it's very appropriate for me to make comments about the budget in public as it is a very public document and a very public process. Um we uh became aware of a significant shortfall in the budget for next year and so we have been working and I mean we have been working uh particularly the building principles uh all of them we work together as a team. These aren't decisions that are made in a superintendent's office by herself or with the business manager by herself. Um, we've been working as a team in multiple multiple meetings to
066decide some pretty hard things that we have to decide. Um, frankly, a lot of school districts in the state of Oregon are in big trouble financially. A lot of that is due to uh some uh per side account issues. Uh what that means is that we have a side account that uh by the way has saved this school district more than $20 million since the life of that side account and that's kudos to the board who decided to do a side account. Um I also had a side account in two of my other school districts. Um, and what that does is it allows you to borrow money off your your future debt if for paying PERS, your uh public employees retirement system money. So instead of paying 30% on your payroll, the district's been paying
0673.9. That is tremendous. Our problem is is that, and with other districts, their problem, same as ours, is that our site accounts are all going away. And they go away in 2027. That's the next bianium. So the bigger your payroll, the less money is counted into that side account to offset your PERS bill. Everybody pays a PERS bill that allows people to retire. So people pay into their retirement, but the district pays into the retirement and we pay a PERS number. Um, so because our payroll has gotten larger and larger and larger, and that's kind of what happens in school districts, although ours has become too large, um, it doesn't support the side account, and now the side account has um, a propensity towards being overdrawn. And that means that our PERS uh, percentage that
068we have to pay on our per payroll for for retirement went from 3.9% to 14.9%. It's almost quadrupled, if not more. Um that accounts for millions of dollars. It's it's not um what you might think. It's a lot of money. Um in addition, of course, you know, we had ESSER funds back in 2020. Does anybody remember that name? ESSER ESSR. Um those funds were pandemic funds and they were there to help school districts survive through a pandemic. They went from 2020 to 2023 and they went in three phases. I remember this very clearly when I worked for Lincoln County. And you could hire people during that time. But the problem is is that if you don't remember to unhire them, uh they end up in the general fund which you cannot afford. And so a
069lot of school districts didn't think about that. Um I think we had a little trouble with that or a lot of trouble frankly. and we ended up hiring a lot of people that we cannot support. So, we ended up upside down in our budget. It isn't because people were embezzling funds. It isn't because people were buying property. It wasn't because people paid a a case payout in 2019. No, those are not the reasons. Those are the falsehoods that are out there. The reasons have to do with doubling your insurance rate, quadrupling your PERS rate, having too many staff. In addition, our well-deserving teachers, and I don't want anyone thinking I'm blaming teachers. I am not blaming teachers. That is official. Teachers are wonderful in this district. They are not the cause of this budget issue.
070This is a circumstantial issue, an unplanned issue, uh which I think could have been planned better, but it's not about the teachers. um they deservedly received increases to their wage as did classified as did administrators and that just continues to up the cost and given steps which are theirs by law 4% cost of living that came to and then we smoothed out some columns we can't afford that payroll and so that's what's caused our district to have a budgetary uh shortfall. We are in glad company with many school districts. Uh I could name them who are kind of in the same boat that we are. We have a solution. I think today we actually landed on the final solution, but we can't make that public yet because we have unions to talk to and we
071respect our unions. We meet with our unions. Pete Moshensky, our wonderful HR director, has been working night and day with our unions so that we have a cohesive message out to our staff in a way that doesn't shock them or hurt them. Uh, which this is these are difficult things to say, by the way. So, the biggest way that school districts are able to mitigate a loss is because we have 90% of our money wrapped up in people. We're a people business. The general fund. Let me repeat the general fund. I am not talking about title funds or special revenues. I am only talking about the general fund. The way that we mitigate big big uh amounts of shortfall is through days and through uh staff not just teachers, teachers, classified administrators because that is
072the largest value that we pay. So for example, one day to run the St. Helen School District is roughly $110,000. If you're looking at cutting a book supply or a paper supply or we're not going to buy so many brooms, I'm being facitious. You're not going to get there from here. In addition, frankly, our classified are not paid what our certified are paid. That's just the way it is. And so you can see that it's going to end up being some kind of mixed and matched cut of our staff and it will also be furlow days and they're going to happen. I don't have a number currently. I will have a number. And at the May 7th budget committee meeting of a budget committee member right here, a bold and brave budget committee member, you're
073going to hear more details than you ever wanted to know. And Christie is going to be telling them to you as will Gay Ellen Jacobson, the other business manager we have, and uh Andre Shellhouse. they will be available for all of the budget committee meetings in person. So if people, you know, want to write down their questions, which you guys don't do on the first go, but you do on the second go, um, we want those questions in advance so we can study them, make an FAQ out of them, and make sure everybody gets all the same information at the same time. We're going to have to do a reduction in force. It's called a riff. And people have rights to those situations around seniority, competence, and lensure and also bumping rights. If I'm here
074longer than you, I get to have a job and maybe you don't. So, we're going to make sure that we have those notices out to our staff in a respectful way with enough time for them to talk about it, appeal it if they want to, and to go get a job. Your contracts don't allow for much time, but we're going to give way more time than the contract allows. So, to be fair to people, so I hope I'm not giving too much detail. I don't feel like I am. There's a lot more detail here. This is my little file on it. I prepared other statements for you tonight, but I'm not going to give them. Um, again, on the 30th, I think, is when we're doing our training, right? So come to the training if
075you're interested in knowing what a budget committee does and what a budget committee doesn't do. And then come May 7th and listen to what's happening so that you can hear the the truth out of the horse's mouth and not be listening to swirling rumors that are out there because people don't have all the information yet. Cuz I don't have all the information yet. But I just felt to squash some of the the silly things that are out there that have no basis in reality. So I don't know if the board has anything else they would like me to speak to this evening. I feel like I'm giving you a 30,000 foot view of what the problem is. I'm being perfectly honest with you, perfectly transparent with you, and also a little nebulous on the resolution,
076but telling you we will have a reduction in staff and we will have a reduction in school days. And those have to all be bargained and we need to talk to our unions about that. And that's where we're at right now. I think we have a balanced budget as of today. Um, but we'll know a little bit more in the next 24 hours. I have a couple things that I can add. And I mean, this is a challenge. It's a financial challenge. We've had many challenges. And we're absolutely sorry that it's come to this point for some of our staff that are truly valued. Matthew wasn't here when we did the raises and Trinity was often warning us that wage wars are not sustainable. We tried to compete with a another school district in a
077nearby city and uh they announced today that they're laying off 260 teachers. So um it just turns out that we had to offer more than Burger King and we had to do those raises, but getting into wage wars is not a sustainable thing. Um, with a healthy economy and a desire for excellent staff, we were somewhat irrationally exuberant. Uh, at least I know I was one. We needed the extra help. We needed to pay the help that those folks deserved and needed. Literally, they couldn't rent an apartment in town if they were a beginning teacher. We had a false hope that there'd be greater funding from the state. There had been some indication of that from past leadership. We did not fully appreciate the impact that future significant changes in PERS would have. We had
078enjoyed our favorable rates for a long time and all of a sudden this is bigger than all the payraises combined is the change of PERS. So you can blame the payraises, but no actually but the pay raises are compounded by the PERS because every dime that you spent on a pay raise is also raised by the PERS and that was more than the PERS cost is more than double the cost of the payraises. So um that's something that I did not anticipate and was not fully aware of. We do have enough to finish this current year, but we have to admit Trinity was right. Due to market conditions and unforeseen financial forces, we do not have enough to fully fund the associated costs of our past decisions. We can't redo the past. We're here today.
079I've been to doctor meetings and asked the question, had I known sooner, and they said, "Oh, sure. You didn't. We're here. And uh some of you can identify with that conversation. Um sometimes conversations aren't as easy as others. Sadly, we have to balance next year's budget. And even though there is an increase in income, the increase in projected expenses at today's staffing level would just exceed the amount. You have this much income, it's going to cost that much. If we keep our staffing level the same, it's a greater number. We have to get our staffing level and our expenses into balance. We can't just put it on the credit card, which would be a horrible idea anyway. So, we're forced to impact some of our most valuable families. And that's what's really the challenge is
080here's a family that's maybe established themselves within the community and now it's we're creating a challenge for them. for that. We're sorry, but we must must must work together and do what we can with what we have and not throw rocks, but we have to build a house and that's what we're up to. Thank you, Bill. That is so well said. It's very It's very understandable the way you said that. Um, I just want to reassure anyone who's with an earshot the work that the principles have done when we have asked them the impossible. They have been mindful of how it works for their school, mindfuls that are in their school. They have done this in a way that is I I don't have the words but it is so thoughtful as to what is
081the best for kids now in St. Helens and I'm just very proud of that for all of you and just amazed at the at the intelligence and wonderful hearts and the sacrifice that that people people have made. We hired 77.7 staff since 2020. That's only five years ago, folks. Um, there isn't any way to sustain an increase of 77.7 teachers uh over your preandemic level at 2020. You cannot. Um, much of that uh 19.7 staff, not talking teachers, I'm talking teachers and staff. um was from the SIA, the Student Investment Act, but a lot of that was also through ESSER funds. And ESSER funds is what's kind of doing us in um they call that um there's a name for it. It's called position creep. And it it sneaks up on you. And I can
082say district after district that is in the exact same condition as we are. Hillsboro for one, uh, M, uh, Hood River for two, Lake Asiggo for three, um, people are cutting. Lincoln County Schools is cutting now. That's something I didn't think I'd see, and it's true. So, I think without further Oh, go on. I You look like So, I do want to just kind of follow up just a little bit because this is relevant to the the discussion that Jared had. This is relevant to um you know our our one budget committee member in the audience over the course of time. Yes. Uh this board has made some decisions off of the information that we had. However, all of the information is available to the community. All of the information is presented every single year.
083And I every single year have advocated for citizens to step forward and come to the budget committee meetings and provide additional perspective, provide additional comment year after year. While I may have been right on this side, I was also right on that side. Nobody showed up. And just from a personal standpoint, the fact that we have seven people running for three positions and one's currently on the board, we have one person that's running for a board position that is actually on the budget committee. And the fact that nobody else put in bothers me considerably and nobody else is in this room. So, sorry to interrupt. This conversation is more about there's more to it than just what has been said here. We don't have nearly enough time to be able to describe some of those
084components that go into this. I've worked in this county. I have negotiated contracts as a union president and I have negotiated contracts on an administration side. The realities are much more nuanced than even when I give the warning bells. The reality is is our particular location sits in a place that makes it almost impossible to attract people to work here. You have to be creative. You have to come up with different solutions. A lot of those solutions need to be coming from our citizens. So when we are advocating for people to come forward and provide input, that is where you're going to have the greatest impact. You can't tell us how we're going to spend the money, but you can provide a whole lot of opportunity or discussion about what we think our priorities are
085or what those areas are that might be creative or even provide additional perspective of, hey, maybe we shouldn't be doing that. So as we move forward, as I step off of the board, I am again advocating voseiferously, show up to your budget committee meetings, learn how the budget operates. Take the information that is presented to you and then provide some informed information and feedback. Don't do nothing. Thank you, Trinidad. Yes, that is one thing that I have been constantly advocating for because we need your help. Quite frankly, we need your help. We need the perspectives that you give. We need the intelligence that you have. We need the p just the way in order to be able to look at things from a completely different perspective that we not may not be seeing. Every time
086I end up talking to in the little time that I've been here, every time I've talked to someone about something having to do with the district, my understanding and my conception and my perspective has grown every single time. And so I ask if you can just present something to us that we can end up working with and I would be eternally grateful. Thank you. Moving on. Integrated guidance report. We have some members of the uh administrative team integrated guidance. As they're walking up, they will give you some information. Um, feel free to take the information, give it back if you like. Um, but um, uh, Lisa Tyler, our teaching and learning director, Lori Thompson, our director of student services, and Christy Woodard, our director of business services, um, will be presenting the integrated guidance to
087you this evening. Thank you. Um, so I'm going to start off just by talking about um the three areas that we're going to we're going to talk about with integrated guidance tonight. So we're going to cover the 232 24 school year annual report for integrated guidance. We're going to talk about the 2425 grant agreement and we're going to talk about the 2527 integrated guidance application. That should be a seven. So, first off on the annual report. So, integrated guidance includes um four grants. So, there's our SIA grant, sometimes known as the student investment account. So, if you're familiar with that, high school success, sometimes referenced, and on your sheet, it's referenced as HSS. I know we use a lot of acronyms in education. um early literacy and an early indicator intervention systems grant which is
088also known as EIS. Um for the SIA grant we utilized um 2,438,730 of our $2,636,640 year 1 allocation in 2324. The integrated guidance is on a bianium, the same bienium that our that our um state school fund budget is on. So 2324 was year 1. We're in currently in year two. Being the first year of the bianium, we're actually able to carry over any of those unused expenses. So we were we will utilize the remaining the remaining excuse me 197,910 plus our allocation for year 2 which was 2,787 300 I can't talk 2,787,382 which must be used by June 30th. So we have the carryover plus this year's allocation must be spent by June 30th this year and we will spend that money. High school success um we utilize $618,67 of our 7752 $283,000 year
0891 allocation. Um again carrying over 157,000 um and change to 2425. Again, we'll utilize all the remaining year 1 funds plus our $761,625 allocation for 2425 again being used by June 30th. Early literacy, uh we utilize $28,484 of our 177,373 year 1 allocation. Um, for those that aren't aware, that grant came really late in the 2324 school year, which is why we weren't able to spend all of those funds. It was a compressed schedule from OD and um so we didn't spend all of those. However, fortunately, we knew that we could carry those into year two. So this year, we will spend the remaining of those funds plus our uh allocation for this year, which is 19110. The early indicator and intervention systems grant is pretty small. So that's 8,318 for 2425 or 2324 we
090spent all of those funds and then for 2425 we will spend all of the 7,831. We do have preliminary allocations which are on the sheet that we provided for you for 2527 and those will be used in our integrated guidance application and 2526 budget. The allocations are preliminary, but they'll and they won't be finalized until the governor's budget is passed. Um, also in your packet, you have the 2425 SIA grant agreement for your review and approval. And then Lisa, Tyler, and Lori Thompson will share with you how we used how we will use these vital investments to support students. So, as you look at how we are using these grant funds to bridge our systems and classrooms, everything that's on the screen is on your sheet that I gave you. So, um these integrated guidance
091dollars have allowed us to turn the strategic plan into funded action. So, all the we last board meeting we talked about the strategic plan and you saw those goals. Now, this um funding is what allows us to put it in action and allows us to have the priorities set for how we want to spend the money. So, um, if you want to look at the seven or six ways that we are using it, the early literacy, um, as Christie said, we got that money late in the 23 24 year, but we have, um, really been able to put an emphasis on kindergarten through third grade. That's what we can spend um, on resources, on intervention materials, and um, professional coaching. So, right now, one of our instructional coaches, um, Kendra Griffin, is 100% funded out
092of early literacy, and it allows us to have that PD for our teachers. Um, and then improved student attendance and belonging. We have, I when I say we, I mean Dr. Gray. she has uh de gotten an attendance team, a district attendance team that has been long needed. And so we're going to be able to use SIA funds in different ways. Um one of the ways is through our family resource center next year. Next year we'll be able to up and level that up. Um but this has allowed us to be able to um connect kids with a safe adult and make sure that they're coming to school and providing a a welcoming environment for them. And then we have strengthening strengthening in our multi-tered systems of support. Now that's I mean I should have
093made that like 24 font because that is where my heart lies. And uh just being able to have this SIA grant and the early literacy grant to be able to fund time for teachers to come out of their classroom and work on their essential skills and essential standards. this year working with our um instructional team, providing that coaching. Um I I'm just so excited to be able to have um our new assistant superintendent have the foundation built. Um, and as I said last month, like the system that we have right now and the foundation is really providing for the future and for this assistant superintendent coming in with amazing skill, we'll be able to level up this um tiered system of support in our district. And then we have co career and college readiness where
094we have our high school success fund and CTE dollars that expand the pathway of careers and technical education for our students. And then mental and behavioral health supports. SIA funds our you know some counselors and mental health partners and behavioral support staff. um these are essential roles that that in our if we just had our general fund, we wouldn't be able to have these people. And so we're just really um uh relieved, I guess, is probably a good word that we have these funds that are able to support our kids. And then um again, number six, um and you saw it through Ginger tonight, she represented our whole team well. um that professional learning and coaching th these um this team is something I'm very proud to be able to be done on June 30th
095and handed over to the assistant superintendent. This professional learning team is the best in my career that I've been around. They have the skill and bottom line, these dollars help us deliver on our promises to ensure that every student in St. St. Holland is known, supported, and ready to thrive. Wonderful. Hi, good evening. Lori Thompson, director of student services. Um, I'm here to present um information about building a stronger community and some of the things that we've done um to do that. So, the two areas I'm going to discuss tonight is our family resource liaison. Um, this has just been a very unique position. This individual has helped elevate our community connections um through partnerships, through job fairs, through career fairs, through things of bringing resources to parents. So some of the things that this
096individual has done is really worked with our wick, which is um women and infants and children. They've worked with CCMH. They've worked with DHS, sometimes the Ammani Center and bringing community fairs together so parents can understand the resources that we have in our community. They've also supported um translation services in our community. So, when our families are from multilingual backgrounds, they provide um a translator. Either they translate themselves or we reach out to resources in Portland to bring translators in. Another thing that they've done is really help support the Conexion events with our multilingual learners and families that we have in the community. So, we had some very successful events with that and we want to continue with that work. In addition, they received an NRA grant and had parent cafes. So, small groups of
097parents coming in to talk about things that are beneficial for their kids and how we can improve student outcomes in our school district. And then finally, just this past year, we wo the work with also our McKenna Bento and our foster liaison work, which really made sense because that individual can also support students who maybe are housing insecure, who are unaccompanied youth, and just really supporting them through our title plan. Um, one of the things that we're going to be looking at for the 2526 school year is elevating this position. And so we're looking at doing that in a variety of ways where we want to connect this position with the corrective action that we're doing in our district right now. So there's going to be some additional duties that will be added to this
098position that I think will really support and elevate. In addition, this position will be connected to our teaching and learning team and also our assistant superintendent so we really can continue to do the work that we're doing and doing it well. In addition, I've got some exciting news about access to extracurricular activities. Um, thanks to Mark Jenkee and to Dr. Ellis, we were able to receive some numbers which when I looked at it, it just gave me chills. I mean, it's just amazing how many youth are participating in these extracurricular activities. It's just amazing. So, so far this year, 1,134 spots were filled both with the middle school and high school activities that we had. That doesn't mean a thousand students cuz some students might, you know, play multiple sports or be um, you know,
099accessible to those extracurricular activities, but it was amazing. So, at the middle school, 48 students participated um and they participated in seven different areas. So amazing and that's both boys and girls. So at the high school 726 students have participated in activities this year. So these funds I think are being put to good use because students prior if there was social or economic disadvantage they may have been proud and not participated and by not having any activity fees any student regardless of social economic status can join. So that's right. Yeah just amazing. So yeah, do you have any questions or no? Okay, wonderful. Thank you so much for Thank you very much. So thank you so much. That concludes the presentation on integrated guidance and the student investment act approval. Um later on in our
100action items we are asking the board to approve those. Thank you so much for your presentation. Beautiful job. Um moving on to the next item. The first superintendent uh citizens advisory committee met. Uh they met last week. We had a wonderful meeting. Uh 17 people applied to be on the superintendent advisory council and we took all 17 applicants. We just anybody who was interested, we we took them. So, uh, we met for an hour, got to know each other, and we were able to go around the table and talk about roses and thorns. That was the things that we thought were really good in the district that we want to continue to keep and things that we thought could use improvement. And just hearing from the parents, we have a student on the team. Uh,
101I'm so delighted. uh this team will meet again on um May 21st and hopefully by then they will be able to meet with me and the new superintendent which I think would be really cool if we can wrangle that one and be able to have um kind of a handoff to the new superintendent. Um, I do need to select a co-chair and I have some ideas about that because it'll be co-chared between the superintendent and the uh community. On May 5th, this isn't on your list, but I thought about it um while I was talking. On May 5th from 6:00 to 7 at the uh district office, we will have our very first Spanish speaking only meeting with the superintendent. So, I want to meet with uh members of the community whose first language is
102Spanish and whose second language is English. Um, I can do really well in meetings like that. I'm not bilingual, but I have a bilingual staff member who's going to join me. Um, but I do most of I did most of my meetings in Spanish when I was in Lincoln County, and I wanted to start that happening here. There's lots of people in our community whose voices we are not hearing, whose faces we are not seeing, and it it bothers me. And so I'm going to reach out. I think that May 5th is Cinco de Mayo, Mexican Independence Day. And um I'm really looking forward to that meeting. Any, you know, of the two of you can show up. I don't want it to be a board meeting, but um if two of you would like
103to come, that'd be great. And uh I'll be supplying the dinner for that evening. uh the corrective action plan. I have now spoken with every single staff in every single school, including people who missed at their school. They came and met with me at the district office and I presented the corrective action plan to every staff. So everyone has heard what the corrective action plan consists of and how seriously we are taking every single item that is in that wonderful uh plan that the board has approved. Um we are finishing up on Erin's law. Erin's law is a 2015 law that requires four lessons per year K12 including preschools that are in buildings with any K12 um on sexual assault and sexual abuse. And so we are almost finished with those lessons. We're just about
104done. I think we're pretty close at the high school. Um we're also finishing our PACE presentations on mandatory reporting and those have been uh fabulous. I think that I heard Lisa talking about that today. Those have been set up by Christy, our business director. They are attached to our insurance and uh we are delighted to be able to bring people to our uh staff to train them on mandatory reporting and sexual abuse. And that's a really important topic here and everywhere. In addition, our HR director brought a a very accomplished and colleague HR director to all admin to give a two-hour uh lesson on investigation. And that was just a brilliant time together with uh Dr. Tiana Dere from the Lincoln County School District who is an expert in investigation and she gave uh I
105think it was probably one of the the best PDs that we've had on that topic. Moving on to any questions on corrective action plan. We are inculcating and braiding the corrective action plan into how we do school in St. Ellens. Um that's not a plan on a shelf for us. So I'd like to move on to policies. That'll be the last portion that I have. Um let me give a little introduction. So audience out there, you're just going to have to put up with this for a minute because um one of the five pillars of what board members do is policy development. They do school improvement, calendar, budget, and hire and fire and evaluate superintendent. So this portion has to be kept up and the agent of that uh update is the superintendent. So, we
106sit down with all of the policy updates we get from the Oregon School Boards Association and our old policy and we compare those and we make changes which we offer to the board. The board is the final authority. Their role is to look at the first reading and pour over this stuff and read it carefully. We'll make sure you have the cheat sheet and um which I think I forgot to give you but maybe Michelle remembered anyway. Um and by the next meeting we have what's called a second reading. Um my habit is to pass it on the second go and consent agenda but if the board wants to pull out a policy as you mentioned with AI they pull it out by permission of the rest of the board members. Uh nobody does it
107on their own. So that's a little lesson in board policy. That's how that works. So, we're going to begin. I'm not going to spend a long time on any one of these policies because the board has copies of these policies. And everybody here, these are going to be uploaded. You can look at them, too. This is not a secret. They're already uploaded. Awesome. Already uploaded. Beat me to it. Fabulous. And the old policies which these will be swapped out for when they are approved are also online. You can go to those anytime you want under board under board policy. Look them up. They're there. So the number one is IK artificial intelligence. That's the policy that board chair Douglas referred to. This is a draft. Um, this was given to me by our expert, Ed
108Leer, who is our technology director. Um, you can look this over yourself. One thing that I think the public ought to know is we don't make this stuff up. It's not me sitting in a corner making up policies. Um, policy is made at the federal level, the state level, the local level, and at the board level. And they are all law. So policy is has the force of law and these come from laws and then OSBA tells us what to do with them. So this policy is a sample OSBA policy that has been um edited by Ed. And so if you have questions about this policy, I think Ed could talk to us for an hour about this. But he knows we need to have a policy around artificial intelligence because as much as maybe
109some of us old fogies don't really like I'm talking about myself. I don't understand it. But young people are doing it. And so they have to have some guide rails that go with this. and the district is responsible for that. So questions that you have, we're not going to ask them tonight. This is a first reading of policy. Definitely send them to me. What I do with that is I seek out my expertise, a lot of which is sitting in this room. And then I provide an answer to the board so everybody knows what the questions were, who they were from, and what the answer is. They are done in an FYIon board message which means the board cannot respond to them. Why? Because if the board has an email that's to all of them
110and they answer they're having a meeting and that's illegal. So I say FYI only do not reply. They're probably sick of me with this already but I'm pretty sure you're used to it. So next one is policy IKF graduation requirements. What Dr. Ellis from our high school did is she took policy IKF um uh OSBA model policy. She went through it line by line pretty much mirror the OSBA IKF policy. You guys are probably tired of seeing this one because it comes up all the time, but they've added an honors diploma and that is not in the original policy. So, I hope that you will look at that. If you have questions about that, it's your job between April 23rd and May 28th to ask me those questions so I can answer them. I actually
111have a quick question about that. For the honors diploma section, we have a have the requirements being developed by the committee at a high school. Uh, how is that committee selected? Okay, so if you're wanting an answer to that, then I would need to have Dr. Ellis come to the table and she needs to talk about that. Well, if you Yeah, please. Yes. I'm inviting you because we can't do it from the gallery because we don't speak from the gallery in board meetings. Oh, so on the ones that we're doing this evening, uh there is not one. Let me talk about that so that we're not speaking from the gallery and I can answer that. Without a doubt. Without a doubt. And I can answer you on that. Sure enough. So, please answer the board
112members question. Um, so the committee would be a representation um from our guiding coalition, which would be representative of a member from each department within the high school. Okay. All right. Perfect. Thank you. You're welcome. Other questions that we have, please feel free Um, moving on. CDG is evaluation of the superintendent. Evaluation of the superintendent is required by OAR 581 0222405. And so we need to make sure that there isn't conflicting language in the superintendent's contract. The superintendent's contract always requires an evaluation. That's why the board and superintendent set goals at the retreat every year in August so that the superintendent is held accountable to those through evaluation. Um evaluation of administrators policy CCG is also required by OAR organ administrative rule 581022405 and also Senate Bill 290 which requires the evaluation of administration. Administrators
113also set goals in the fall. They review those goals in January. They then have a final review in June. And that way the goals of the superintendent, the board and administration are all in alignment. And you know, we all need to improve and the way we do that is through a robust evaluation system. So this is asking the board to make sure to um have a rule on the books that talks about the evaluation of administration. Administrators are evaluated on six different areas and I I've done this extensively. It is on visionary leadership, instructional improvement, effective management, inclusive practice, socioeconomic, sociopolitical context, and ethical leadership. Those are the six areas of administrative um evaluation. And Senate Bill 290 provides a format for that for all school districts to use. District office administration is is evaluated
114by the assistant superintendent. The assistant superintendent is evaluated by the superintendent. The principles are um evaluated by the assistant superintendent and so on and so forth. Teachers are evaluated, classified, evaluated by the principal and so it goes and that's why we set goals together. Moving on to some businessoriented policy, the DJC bidding requirement version one is to be deleted. When OSBA deletes a policy, it's because they have a different one to propose. So, the deletions I'm not spending any time on and neither should you. They're simply a deletion. The DJC that I am proposing to you on the bidding requirement states that the board serves as the local contract review board. They always do and has the ability to adopt its own procurement rules. Generally, we follow the Oregon Attorney General's model public contracting rules
115in OAR chapter 137, division 045 through 449. So, I know that this school district follows this. I looked up your policy. I saw how your rules go. You follow the Oregon Attorney General's manual. You do not make up your own rules in this district. Some districts do. You don't uh DC uh DJCA that is an administrative rule. You have a policy that's a broad policy that speaks to the law. You have an administrative rule that puts the directions or the map on how to do that law. So not all policies have ARS. ARs are created by the superintendent except when they are created by the state. And so in this case, these are state directed ARS. And I would suggest very much that um not only our business director continue to review these and make
116sure that they are the way that she wants things to do to go. um she's the expert and then also for the board to review them and see if these match your understanding about the way that we get things because you don't just get to buy stuff. You don't get just to hire people. There is a policy and laws around how school districts spend their money and how they're able to have contractors and buy things. And there are bids that are required. And this policy outlines for the board and the community what those rules are and we have to stick to those. Looks like there's um All right, I'm going to continue. Um there's another uh DJC um exemptions. Let me try to figure out why I did two of them. I apologize. Did I
117just do that? I did. the DJCA. Uh there is a deleted one and there is an active one we want you to look at. You should have both. So you'll have a big fat deleted one and a skinnier new one. I'll say it again. There's a big fat bold AR. That sounds so weird. And there's a skinny new one. The skinny new one is the one that OSBA would like us to adopt. read through it. I like the fact that it's um slimmer and more and more what would you call streamlined. [Music] Um frankly, it's really important Christy knows this because she's the one as the business person that's guided by all of this. The other person that would like to know about this is Jared because he has to deal with this with Christy
118and so does Ed to a degree because he's buying hardware and software and Jared's buying everything else we use. So these three guys have really got to be on this. Um but the board has to adopt a policy and OSBA would like you to delete the old one and add the new one. If you have questions, ask them. I will get the answer from the expert. Personal services contracts DJCA delete this policy. OSBA has moved it into the DJC and that's the policy we just talked about. So, personal services contracts for people that are working for the district, they're doing a special job. We used to have a special policy. Now we're asking to put that all into one policy DJC DJCA R and also deleting the DJCA AR that goes with it. That's another
119deletion streamlining the uh special procurement and bidding process. Um, EEB, EBBA, a whole another topic which is first aid. We've gone from buying things to first aid. Um they are looking for a deletion on this and the reason for that is the new EBBA student health services is a new policy and it is very robust and it can and it contains a whole lot of other things locked into just one policy instead of several. I I like the streamlining that they're doing. Yeah. And it's it just looking at the old EBBA, it's like half a page and it's like hardly has anything to it whatsoever. And in addition, you haven't gotten to it yet. It's got an AR, too. So, this EBBA board community would take care of all of student health services. The requirement
120for school districts to develop and implement a health services plan comes from OAR 58102220. That means that St. Helen School District, if it doesn't have one, needs to create a health services plan. I am unaware of that plan. So, I don't know if someone would like to tell me we have that plan, but I am unaware of the fact we have that plan. Can anybody tell me if we have that plan board? Is that a a plan you're you're used to hearing about? I don't think we have one. Just whether or not we have one with Columbia Health Services in general. Exactly. Exactly. So, that's kind of a good thing. And I wrote it on the onboarding plan for the next superintendent. They need to create a health services plan. So, we'll do that. That's
121how it goes. So, that's new. And the other one we're deleting is the EBBA on first aid and infection control. All of that is going into one EBBA. We're almost done. We have another EBB and that is injury or illness report. There is a um policy that talks about in an injury or illness report. These are the things that we have to have in that report. So this is a guideline for injury and illness reporting. It's a very short policy. In the GB we have communicable diseases in schools. This should be another policy that board members kind of they take seriously but roll their eyes out a little because this one comes up all the time. We do this over and over and over and over and over again. It is an important topic. I'm
122not I am not saying it is not. It's just it keeps coming back. And so this is a a very short policy that talks about communicable diseases in schools and I think takes away having it with staff and with students and just puts it in schools. Again, it looks like to me we are um somewhat streamlining. Uh you have GB AR the AR that's the directions to how to implement the plan, implement the policy. And so we have an administrative rule that goes along with it. If you're interested, please look them up online. uh we are deleting another health related policy because it's in another policy and that is staff HIV AIDS and HPV and that is policy GB. That one is also going to be put into a different place to streamline. Just a
123couple more to go and then we're done. So, I I just want to say to the board, I got the policy updates from April 2024 and and there were 40 of them and they're not policies that have been updated in the district that I could find. So, that's why it's taking so long. So, be patient. We'll get them all updated. The the next swath that you're going to get in May will be second reading of tonight and another first reading. And they're half as many as these, but that finishes all of 2024 except for November. And then you have to do November. We We've already worked on 2025s and frankly, we haven't gotten very much from OSBA. And I'm noticing they used to do them four times a year and now they're just kind of
124blurting them all out at one time and it makes it really hard for school districts. Yeah. Just saying. It's no picnic for me either. Just saying. So, um, GBNJBA is sexual harassment. Very important policy. This requirement for the policy comes from OS 342700 and O AR58121 00038 and federal title 9 laws. Title 9 laws which rule over all any kind of sexual discrimination and harassment. So this policy uh needs to be updated. You can see a lot of changes in this policy. Um, the title nine director for the school district is our HR director, Pete Moshinski. Anytime there is a title nine complaint, it goes to Pete. If there is a civil rights complaint, title six, that will now go to Lorie Thompson. And we'll be putting up posters to that effect. GCDA, GDDA, criminal
125records check and fingerprinting. We are deleting. We are deleting the accompanying AR. And in its place, we are putting a single policy GCDA and GDDA criminal records checks and fingerprinting. And so this policy again will streamline update be one policy regarding criminal records check and fingerprinting. It's a little bit complicated and I think it's something that you should look at. Who's the person that needs to know this the best? It's P and he does. Special education, IGBA, procedural safeguards. It's a a topic that Lori Thompson could spend Jen Nelson, too. Jen and Lori could spend an hour on procedural safeguards for parents who have students on individual education plans. We're not going to go over this entire booklet. It's too much to talk about this late in the evening, but there is a raft of
126about I would say 25 laws that go into this procedural safeguard. And our parents who are um with children that have different abilities um have a right to having procedural safeguards and we give those to them at every meeting. IGBAF, the individualized education program, that is the EP. Very short policy, just saying that we're going to have them. And there's a whole lot that goes into those. Um, I'm a special educator myself and written more IEPs than I have currently got hair on my head. And then IGBAR is the administrative rule that goes with it that gives you the directions to how to do an IEP. So these are very important. There are things that have changed. You know the things that have changed because they're in gray. You know things that have been deleted
127because they've been axed out with a red line. Right? So, you're all experts on this, but I just thought I'd mention it. I love the fact that the um the AR is like 10 times longer always. So, you always want your policy short and your AR long. You want a a flatout context for the policy. And then the directions, they need to be complete and they're uh generally written uh by your super. It's it's very similar to the way the constitution works. I imagine that's my report. All right. Thank you very much. I apologize. I know that was long for you guys. Sure. Um so I do appreciate those of you who have ended up sticking around with us for this long. Um and to that point, um let's see. We do have a section
1287 11. Did you have a presentation to give us Ed? Okay. Tony. Okay. All right. Perfect. All right. Okay. So, uh, visitors to address the board not to exceed 30 minutes. I don't think we have to worry about that too much. This is a time for public comment on agenda and non-aggenda items. Uh, the board will not take any immediate action, but will refer concerns to the superintendent and ask her to report to the board. We appreciate you keeping comments to three minutes per individual or five minutes if you're representing a group of patrons. not worried about at this time. Uh we apparently don't have any comments online, but we do have one uh good gentleman here. Uh Tony, yes. Thank you very much, Tony. They can hear you on actually for the recording. For
129the recording. We can't hear you though. You're doing great. So I got bad hearing. So if I I'm No worries. I'm loud. I'm not worries. Yep. That's right. First off, I want to thank you guys for everything you do. I'm not from your guys school district. I'm from Rainineer, but my kids go to school here. So, that being said, recently I've figured out how to get onto this uh website that you guys have. And I've found out that um my daughter has missed around 50 days of school. My son has missed around 25. Um two days before spring break, she missed. I had him for spring break. and it was I think she's went to school three days up until the end of last week since spring break. So, I'm going to read you a
130little thing that I I I'm I'm here trying to figure out first before I go farther. So, I looked this up on the website of DHS, CPS, however you want to say it. So, it's uh Oregon uh Saturday school absence like more than 20 days in a year can lead to educational neglect. I can keep going through the pasture, but that that's pretty much where I'm at. I've heard you bring it up several time. Attendance. Um this piece of paper attendance. Yes. What is the school procedure on this? That's why I asked you, man, about if they're I I I mean, my daughter's going to have to retreat second grade. 50 days. There's only what, 180 days of school. So, the way I'm looking at it now, I cut timber for a living, so I'm
131pretty easygoing. The way I look at it, that's 2 and a half months of school. 20 days in a school, you know, not including your guys's or 20 days in a month, not including the teachers and service that you know, blah blah blah. My question is for years I'm 50 years 51 years old. I had kids later in life cuz I wasn't mature enough. My question is for years I heard throughout Rainineer, Claskanine, St. Helens, Scapus, no kids left behind. Well, I'm looking at it. My kids are getting left behind. Is there any anything the school district is going to do? I mean, I've talked to their teachers. I've talked to the attendance lady. basically big deal. How come that is Karen? Um would you be willing to be able to end up following up
132on this please? Because um this this is something that does need to be addressed. Could I act would you mind if I gave it a go? Uh indeed. I I'm just I'm just indeed we do have a policy in general about student attendance. It is online for ours and it does require the school to contact parents if they are absent. So every day um per truency guidelines it's not really enforced anymore but we did have a legislation u policy brought up by Cindy Timmons. She's a commissioner in Umatillaa count county this year. So she was doing some advocating for actual enforcement again. So people are trying to do something but at the moment there is not a lot being done except for the email or the phone call or showing up on the door that
133a lot of districts are getting left behind. Yes. Yeah. Yeah. We can't say that they're not they are they are I'm going to be very blunt with you guys. If I don't figure something out or you guys don't figure something out, I have friends in newspapers. I have friends in TV. With all due respect, sir, we intend on being able to fix this problem. Well, I'm not saying fix it, but something needs to be done. It's a state issue. It's not a local issue. I mean, I'm not saying this is as bad as what St. Helens has been through in last months. But a second grader and a fourth grader and the other parent is not getting any remorse. No, no problem. 50 days of school. Have you you have rights as a parent? You
134can contact DHS. DHS. That's my next step. That's what you might have to Well, I'm here first. I've already talked to my attorney, but I want I want the St. Helen School District to know what's going on. You're a board member. Sorry. Iber your superintendent, you know, do you guys have any clue that that was going on? It's happening everywhere. Man, I am well a fifth grader and fourth graders. I don't know about your child in particular. Now I'm learning about that. I'm just going to speak up. Um the reason why we started an attendance team here is because we need to have an organized attendance process that we follow in St. Helens. We do follow the laws of the state. We do have compulsory attendance laws. The problem is that the state gives us
135no teeth to enforce them. We have tons of parents that don't send their kids to school and we call them, email them, end up on their doorstep. I have attendance uh services with the ESD where Brenda goes to their house and knocks on the door and says, "Why isn't your kid in school and how can I help them get there?" That is what I have available to me. There are so many parents that keep their kids home that don't send their kids to school. We yell at them. We harass them. We herang them. If I were a parent in a situation like yours, I'm afraid I'm just going to be a big mouth here. I'm just going to do it anyway. If I were a parent like you that you have a split situation, somebody
136wasn't sending my kid to school, I agree with board member her, you need to talk to DHS because that is neglective duty and they need to go to school. DHS won't do nothing. Say what? DHS won't do nothing. They told me get an attorney. Yeah, for real. For real. But I tell you what I'm going to do after this meeting. I'd like to touch base with you. After this meeting, I'll touch bases with you. Yes, please. Trinity is going to touch base with you after the meeting. But I'm going to tell you right now, I will be checking on your kids tomorrow. They've been going to school for the last Well, since last Wednesday. I Well, I'll be checking on your kids tomorrow and that's what I'm going to be doing. And if there's an
137opportunity I like what Matthew said, I like what Kelly said. I'm glad Trinity is taking this seriously. You all are. I know you all are. Um, I will be getting in touch with you about now. Spell your last name for me because I can't. Chapman. Chapman. Okay. And after a while, you'll I'm out of service until about 4:30. That's okay. I work till 10:00 at night. So, um, we'll connect so that I'm not giving your number out to a million people out there. Not a million. And and we'll have a chat, but I will do my research because that's the kind of superintendent I I mean, it it might be a little less than 50, but it doesn't matter what it is. I'm just going to check. 46. Yeah. Yeah, definitely. Yeah. At the very
138least, even if they're going to school now, we want to be able to make sure they continue to go to school and that is absolutely something that needs to be followed up on. And that's what I'm here for. I I ain't here to blast. Yeah. I I want my kids in school. I mean, I know what it's like. I I mean I went to school. I graduated, but I knew what I was doing when I graduated. I knew when I was 14. I mean, I started logging for family and friends at 13. I knew I didn't have to have my diploma to go into the woods. Today's a different world. It is. I I mean, I I mean, my son is a I mean, he's smarter than a wig. My daughter, she's more like me,
139don't really care. And she needs to be in school. I I mean, as much as I can teach him about the woods and I I I have. I My kids know how to set choke. My kids know how to run chainsaws. It It's part of the life of living in the country. As much as I love my job, I don't want my kids doing it. I've been lifellighted nine times. And I'm not here for poor me. It's because of I took the tradition. I didn't just do it as a job. My kids need to go to college or trade school or something other than beating their bodies. And I mean, as I'm sitting right now, two two and a half months of school. I mean, if I would have missed two and a half months
140of school, I would have just quit and started to log in. But Thank you for sharing your your story. I will be getting back to you. Well, thank you. Yes. Like I said, I respect everything. Thank you for Thank you very much. Could we also make a comment that just allows uh viewers and yourself to know that we do have law enforcement in the room. So that that was reported to law enforcement right now. Sorry. All right. Thank you very much. I appreciate it, Tony. All right. Um we didn't have anybody else do um comments at this point. So we will move on to action items uh for 9.1 integrated guidance uh for the integrated guidance annual report. I move to approve. Second. Moved and seconded. All those in favor? I. Motion passes. Action item
1419.1.2 to the integrated guidance application for the 2025 2027. I move the board approve the 2527 integrated guidance application. Okay, I have a second. Moved and seconded. All those in favor? I. Motion passes. Action item 9.1.3 uh the SIA grant agreement approval. I move the board approve the 202425 SIA grant agreement. Okay. All second. Okay. Moved and seconded. All those in favor? I. Motion passes. Next up 9.2. The high school modulars uh to whether or not in order to be able to mark them as surplus. I move to declare uh the high school modules as surplus. Okay, I'll second. All right, moved and seconded. All those, but I would like to ask a question. Yes, of course. Jared probably might know the answer better. Do we I mean, is there a a window of years
142that those modulars are or are they all over the place from, you know, 1970 all the way to 2020, you know what I mean? You know what the ages are of them in general? Guys, if we're gonna talk to Jared, he needs to come up out of the galler. Sorry. Sorry, Jared. Sorry, Jared. You gotta come up. Galleries. You can borrow my I can say that there are multiple years of modulars. They're not all the same year. Um, so yeah, they're not all the same year. Was that the question? Yeah, I was just wondering how we have older. We have a couple We have a few that are older and a few that are there's some from the 90s. Uh I don't think there's any from the 70s. I think they're once declared surplus. That
143list will be available. Yeah. Yeah. Some are divide that information if you'd like. Yeah. I mean I for me just let you know the only reason really I'm asking is just to make sure that we aren't getting rid of something that's way newer and better that maybe should be replacing something that we have as older. No, we we have talked about that. if I heard 90s and I was like Yeah, that was mean that old but it really is. Yeah. All right. Um so um on motion 9.2 uh we are still at a um as a motion and seconded. Uh did we want to discuss this any further? All right. All those in favor say I. I. I. Okay. Motion passes. Uh, next up, 9.3, local service plan. I move to approve. Second. Okay. Moved
144and seconded. All those in favor? I. Okay. Motion passes. Uh 9.4 budget calendar amendment. I move to approve as amended. Okay. Second. All right. Moved and seconded. All those in favor? I. All right. Motion passes. And we had ended up adding something to at the very beginning, did we not? It was the modified agenda. Okay. All right. Then at that point, um, we can go ahead and move on to 10, the upcoming meetings and board meeting agenda input. Uh, the next one we're having is May 7th. That is the first budget committee meeting. I do encourage people to attend. Thank you very much, Reed. Very, very much. Um, yeah. But yeah, we could use all the help. We even observers to be able to end up seeing whether or not they might be interested in
145doing so as long as we have somebody in order to be able to help out because we could use all the help we could get. So I I do want to as I have previously uh let you know I won't be there. I have a previous engagement. Um however there's no public comment taken during that. It's a presentation. I will be reading the presentation and following up and review the video. Um so the attendance for the public is to hear that particular presentation. It's not to provide insight yet. Just want to make sure that they're clear. Oh yeah. It's it's kind of like the the audi the people sitting in the audience during the auditions for the first day and seeing hey is this is this right for me? Um and after that on May
14614th there's going to be round two of the superintendent interviews. On May 21st the planning session and budget committee meeting the major one will end up happening at 5:00 p.m. And then our next regular meeting after that is May 28th. Um, do we have anything else that we want to end up considering today? Do we have a date for a new student rep application? We might need one and start that process so we can bring on a new one for next year. Okay. Sure. Okay. Thank you. Make sure you capture that because it's not something I do. Yeah. All right. Anybody else? All right. Thank you very much everyone for your patience.