001okay so this regular session is being this regular session is being called to order at 6 o'clock um at this point for the St Helen School Board uh if everyone could please rise for the Pledge of Allegiance I pledge allegiance to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible with liberty and justice for all all right so at this point we will go ahead and take a roll call uh if you could please say here um it looks like Vice CH chair Trinity Maham is not going to be here uh Kelly Smith is she here okay she may end up needing to come in during the executive session then uh Melody Kings here board member Bill Amos here okay and I here
002I see Telly is also here oh excellent all right there she is sorry I'm here I'm having some audio issues but I think it's better now all right excellent okay so at this point um gender approval okay this is the wrong one one moment okay um consent all right so at this point the school board will now meet en closed exec session pursu to 92. 662a and 92662 E representatives of the news media and designated staff shall be allowed to attend representatives of the New Media are specifically directed not to report on any of the deliberations during the executive session except to State the general subject of the session is previously announced no recording in the executive session is allowed without express permission from the board no final decision may be made in ex session
003except for a student expulsion at the end of the executive session we will return to open session right and at this point we will we will go ahead and so you exit the session you're in currently and then you have to go and open up the other session it's in your email I think on your calendar too but there's the invite Link in your email that says executive session have to exit from this your you have to exit from this session the leave button e e e okay I got Karen okay is everyone here all right then let's then let's go ahead and resume the regular session um at this point uh we are at Agenda approval uh does any member want to end up making a motion at this point yes I do um
004I move that we modify the agenda to add an action item after the budget committee please add licensed and administrative contract renewals from the 2024 2025 school year for the 2025 2026 school year okay uh that's a motion do I hear a second I will second okay moved in second all those in favor I I I can I interrupt for two seconds there's a feedback that's happening and it might be someone has a phone on at the same time if they want to mute it it's possible um it is also possible that Melody and I are a little too close we've had to be very careful as to how close we have happen to be because we happen to be roughly in the same room okay thank you okay um is there any other motions
005that any member wants to bring forward at this point all right uh then we will move on to the board report NOP we need to I forgot there is another one okay and then we need to uh actually accept the agenda as amended yeah yes move that well we have to move that we approve the modified agenda got it okay um so that is a motion does any is there a second I was second second okay moved in second all those in favor I I motion passes so the agenda is now amended as given all right um are we ready to move on to the board report at this point all right um if you could Dr Gray well um the board report is you guys so this is where the board doesn't take too
006long but each one of you might say something that you did in the district this week or something you noticed we like to hear from the board in a board meeting so anyone can start Matthew you can call on people well I'll go ahead and start because I'll end up being the lowball that everybody else can end up managing to do better at um I did a lot of studying on the changes that are coming up on the um there's a number of things that are being proposed at this point in the Oregon house uh that end up being able to that we'll do some major changes uh down the line if we want to end up accepting them and while there's definitely good aspects to them uh including uh additional funding if necessary there's
007a lot of caveats to that and a lot of strings attached to that as well and so I've been doing my best in order to be able to kind of look through those particular um things that they're proposing what's being proposed across it and to be able to kind of get a feel for what the final product will likely look like it's there aren't a lot of districts in Oregon that end up having something similar um and it's probably because of the original caveat so we'll have to end up looking as to what this works out but if it does work out if it does work for us then we might be able to end up getting another stream of funding that will end up helping us to dig us out of this hole that
008we currently happen to have anyway that's what I've been doing doing uh Bill well probably the most exciting thing was last weekend uh we had two groups of kids just play their absolute hearts out and uh end with a little heartbreak but they did a an amazing job uh in in the basketball program we're off to Spring Sports now but uh kudos to those kids and their coaches for the uh incredible effort they put in against some really really challenging teams I hopefully the student body will talk about that a little bit more but um being there it was when you when you um are ahead after 30 minutes of 32 against the number one team in the state and you're the lowest ranked team in the playoffs you're doing pretty well and playing way
009way way above your skill level so uh they did a great job and um then just continuing on with some of the other good work we're doing in our CTE program and the kids will address that later uh Melody if you could you better mute you so I'm always living over at McBride but I do have to say that Monday was the most fantastic morning that we've had all year with even jumping forward we had the least amount of late kids and parents that we've ever had so I was very impressed and everybody's been doing great great but I also want to say that there's some kids that you know have always work really really hard at being in school and the Improvement I'm seeing in the last couple weeks with the kids coming in
010and wanting to do what they're supposed to to and working with the teachers so well has been a really great thing to see over there nice um and Kelly i h attended the St h Sports boosters auction this last weekend and uh they raised $45,000 which is a little bit lower than normal but it was pretty exciting the um the uh game that was happening the basketball game was announced on the microphone while it the boosters event was going on and it was really neat to have the community like rally behind them and and wish them well every time they made a basket or they were you know three up or a couple back and uh everybody really really wanted to see you guys succeed so that was really fun and uh today I actually
011got to attend rotary and see the citizens of the month and Dr Gray was there and I as a rotary member that's something we do always look forward to and that is exciting um I have been still working on uh what might actually be an O eventually um Spencer Lewis and I have been going back and forth and he gave me quite a few uh things to kind of look at and clarify and and so I'm actively engaging in this policy and I hope that we can uh be moving towards maybe some small groups if somebody wants to participate in that and do some little workshops uh we could do that and maybe at some point we want to um either make it a board activity or uh maybe you want to delegate me to
012do that and represent um otherwise I'll just continue to work on this and I'm finding finding some structure here that I I think we really needed and I'm excited about it that's very good thank you all right um we'll move on to item five the classified school employee week for March 3rd to 7th and would that be Dr Gray at resolution that the board chair reads uh that we would have given you to um uh recognize the classified week or the I have it handy do you want me to read it oh go ahead great okay classified Appreciation Week whereas the education of Youth is essential to the future of our community State country and world and whereas classified employees are the backbone of our public education and system and whereas classified employees work directly
013with students Educators parents volunteers business partners and community members and whereas classified employees support the smooth operation of offices the safety the maintenance of buildings and property and the Safe Transportation Healthy nutrition and direct instruction of students and whereas our community depends upon and Trust classified employees to serve students and whereas class classified employees with their diverse talents and true dedication nurture students throughout their school years now therefore be it resolved that the St hen School District Board of Directors proclaims and recognizes that March 3rd 2025 will be classified Employee Appreciation week and be it f the result that the St Helen School District Board of director strongly encourages all members of our community to join in this observ observance recognizing the dedication and hard work of these individuals all year adopted today excellent thank
014you our all mentioned that our own um Stacy Mendoza went out to every single school and she brought so many goodies to the buildings to say thank you to our classified School Employees and uh we just had a wonderful time of it um March 3rd through 7th and they are truly the backbone of any school district absolutely all right thank you very much for that um okay and we're moving on to number six consent agenda the board on an individual basis prior to the meeting has reviewed all material all Financial reports are available for review by the public in the business office the board considers consent agenda items routine business and will be enacted by the board and one motion there will be no discussion of these items at the time the board votes on
015the motion unless members of the board staff public request specific items to be discussed and or removed from this consent agenda so um I move that we accept the consent agenda stated I will second moved and seconded all those in favor I I motion passes all right and on to new business number seven all right the community impact Awards um who would be presenting that one who does the uh there she is um hold on just a moment well I would like to if that's okay yes please anybody okay awesome so this lovely person is Leah yarber and I'm gonna read to you why Leah is our student Community impact award recipient tonight thank you so much for being here Leah Lea yarber is a remarkable athlete and leader at St Helen's High School a
016degree black belt in Taekwondo she has been competing at the national level since 2018 Beyond her own training Leah gives back by teaching beginner white belt classes mentoring young athletes and helping children in the community build confidence and strength through that sport in addition to taekwondo she is a multiple sport athlete excelling in wrestling and track and field she is currently ranked 10th in the state for high school girls shot put wow Leah's leadership extends Beyond Athletics as the sophomore class president she plays a vital role in student government spearheading initiatives to support Elementary School students in St Helens and organizing numerous fundraisers for nonprofit organizations that benefit cancer survivors her commit commment is giving back and it reflects her deep sense of community and service outside of school and sports Leah works part-time at
017the Pacific Athletic Club enjoys working out and is currently working on obtaining her driver's license awesome after graduation she plans to attend the University of Oregon me too go Ducks to pursue a degree in Psych ology while continuing her track and field career Leah's dedication work ethic and Leadership make her an outstanding role model for her peers her passion for mentoring and supporting others embodies the values of perseverance service and teamwork that we celebrate at St Helen's High School congratulations Leah congratulations y so we have a a really nice appreciation certificate for you that we're going to give you and also Leah I wondered do you have just a few lines you'd like to maybe say to the community um I'd just like to thank everyone for being so supportive and um every like all
018my coaches and um everyone who's mentored me to make me the person that I am so that I'm able to do all of this for the community wonderful one more round of applause you guys let's hear it for Leah thank you so much and next we have our staff Community impact award recipient Jillian cederberg and there she is she's on our screen hi hi so Jillian thank you so much let me read to you about Jillian now Jillian sederberg has developed Student Center routines and supports that address the emotional and social needs of her students ensuring they have the confidence and skills to participate in general Leed classes for the majority of their school day her work has not only strengthens students social abilities but also provides them with effective coping Strate IES to manage
019difficult emotions allowing them to remain engaged in Dynamic learning environments alongside their peers and that's huge under Jillian's leadership the social emotional Learning Center classroom has seen a remarkable transformation incident reports and Crisis Support calls have drastically declined a testament to the positive and structured environment she has cultivated through her dedication and advocacy Jillian has given her students the tools resources and confidence necessary to succeed as typical middle school students Jillian's unwavering commitment to her students and her passion for fostering an inclusive supportive educational setting make her an invaluable asset to our district she is a compassionate leader a champion for students with social and emotional disabilities and a true example of the impact that dedicated educ Educators can have on a school Community congratulations Jillian we really appreciate you yes thank you thanks Jan
020would you speak to us just a little bit yeah um I just want to say I really love working in this Comm Community I live in this community my daughter is in school in this community so I just I love it here I love my co-workers I love my students and I just love it well you're a hero and I don't know that everyone understands the kind of work that you are doing I do so we really appreciate your work in St Helens and in our community and in our schools one more round of applause you guys for Jillian thank you thank you for being here tonight and we have a nice certificate for you too thank you all right well U that was wonderful um was wonderful we can go I'm assuming that that
021was it so uh let's go ahead and move on to 7.2 the St ens High School ASB report um Braden Houston given by Kelly uh key coille if I can pronounce her name correctly go ke here evening and he will be doing the report can't hear you can you hear us now a little bit louder would be great let me get closer is here and he will be giving the report this evening fantastic let's hear it from Braden talk loud okay can you guys hear me well yeah lean into the mic a little bit you're good oh that's yeah but thanks can't hear anything now she cut herself off I can't hear anything uh Dr Ellis I can't hear anything one more moment we are having technical difficulties beyond our control you might want to
022try hitting the mute button and unmuting it how about now can hear you just need to be louder or closer to the mic closer to the mic Get Loud oh okay is that good you got this good Braden and we lost you again oh don't you love technology I'm a terrible lip reader the Whiteboard behind them they can write on it Ed why are we having so much trouble sounds like that the microphone is not cooperating tonight can he talking to somebody else's microphone I believe Braden you got a invite to the the webinar there so if you accept it and um you should be able to use your Chromebook there to speak or perhaps Mr yep he looks like he's I work with these things all the time and I know how finicky they
023can be those like they're connecting uh Braden's chomebook right now R crossed now I'm muted just make sure everybody else is muted you just want to mute the so we don't get a big O Echo and now we can't hear you we're muted the the TV volume needs to be turned down that's getting feedback from the T the display volume on the big screen someone help you f it you swipe up in the center and then you should get the little slider bar for the volume there okay okay Lord why is this so [Music] hard we are not leaving until we hear from Braden so we're gonna be here a long time okay can you guys hear me well oh yes yes there should be a presentation that I had sent that should be broadcasted
024for you guys to see I don't know how that's supposed to be set up Ed is supposed to do okay Ed do you have a Ed do you have PowerPoint for me to present to everyone one moment then I can exit turn down a little was can someone refresh who sent that sorry I'm not tracking that right now you have it so you could just talk about it I do have it it just makesense yeah if there's any way he could just read it perhaps yeah I'm terrified to move here that we're gonna lose him yeah my phone so I can see it all it's kees okay thanks okay okay okay so let's get started so for any of you who don't know me I am Braden Houston I am a senior here at St
025Helens high school and I am your current ASB public relations I run the our Instagram's account and our Facebook's account for ASB I also make our promotional videos for like our blood drive or any fundraiser or any Spirit Day posters that will go onto the Instagram so we can help promote student um involvement here at se high school so our for tonight's agenda what I have for you is Elks te of the month then rotary teen of the month some new staff members and S H High School events first off with Elks teen for February since this uh um slideshow was meant for February and then later on we'll be presenting March for February the El of the month is Caroline neimi and one thing that one of her teachers would like to say is
026Miss Blount she shares that Caroline is an incredibly well-rounded person who always gives her highest levels of effort she's a great example of what shhs students can achieve despite the challenges that come our way and makes me proud to be a lion next is our rotary tetin of the month for February is um Miss Ellie nuran one thing about Ellie she inspires her teammate through her hard work and determination Beyond Athletics she actively gives back to her community Through volunteer work always looking for ways to make a positive difference in the lives of others next we have some new staff here at St Hill's High School in the month of February we have Mr Matthew dnap in teaching choir one thing he would like to say is my goal is not to come in and
027change what is already working I aim to collaborate with you as a community and move forward together this is not just my program it's our program a team effort next is for drama Mr Sean Hennessy I am committed to bringing safety knowledge and efficiency back to performing spaces at St Hill's high school next we have events here that have going been going on in February is our performing arts program with st H high school jazz band has qualified at our district three jazz festival reaching first place in their division and having State qualifying scores to be submitted into the tape pool wi Ensemble has also started up their Festival season and so has cor leonus one thing recently is the St H High School Wind Ensemble performed at Clackamus Community College for their festival and
028reached first place in the small band Division and also getting high scores in site reading and also getting another state qualifying score set jazz band also has a festival this Friday in SE Seaside next we have a junior class fundraiser called Ducker friend where students were able to purchase a duck to send to a friend so that they can add involvement and make sure that the junior class could raise money for future events including dances or help contributing to other future fundraisers next is our ASB art show is coming up our St Helens High School ASB Treasurer Michaela Hines has put together this art show last year it was a big success and this year she plans to start it again the date for that is April 25th 2025 our next thing that happened in
029February is our love and kindness week from February 10th to the 14th and one thing that we provided for our students during lunch was a cupid arrows game where they could shoot a plastic bone arrow at Hearts to receive prizes and one thing we did was we had certain spirit days for our students to participate we had um we red were yellow or we green depending on your relationship status and next we have something that is starting new here at St Helen's High School which is our principal action committee here started by our new acting principal Charlotte Ellis she has started her first meeting today with her students to start training so that she can help broaden broaden student voices here at St H High School one thing that has happened here at the high
030school recently is our winter ball dance included on February 22nd from 7 to 10 in our Commons and our theme was dancing under the stars and it provided professional photography and DJ and Catering by our s High School culinary program and our core for winter ball was Kaye brummer Zachary Edwards Caleb Griffin Boston Durant Michaela dck Michaela Hines Ashton Boer and Justice Stanton and our two queens are Kaylee brummer and Michaela duck and that is all I have for you today thank you for listening and I hope that if you want to stay connected or anything about the high school is doing make sure to follow our Instagram page at official s or our Facebook page at St Hans High School ASB newspage excellent thank you very much thank you excellent report excellent took a
031while but that was a lot of very good news thank you super newsy yeah all right um moving on to agenda item 7.3 renovation and remodeling report Bill if you could I think Charlotte's gonna take over oh okay that's fine yeah thank you so good evening board chair Douglas superintendent gray and members of our school board um it is my pleasure this evening to have with us um Georgia one of our current R&R students and two former students um Dave and Richard they're here tonight to share with us their experience in our RNR program as the board is aware um our RNR program is one of many um business-based Enterprises we have with our CTE programs here at the high school and we're very very proud of all of the programs that we have the
032opportunity to offer um we understand that these programs give our kids life skills that they get to translate outside when they leave us and we're very proud of the positive impact it has in our community so I'm gonna start with Georgia I'm gonna have her come over and she has some words to share so there you go hello just all right my name is Georgia Hogan and I'm a student at St Helen high school and I'm participating in the renovation and remodeling program the RNR program is a State Certified pre-apprenticeship program for construction this means that once I graduate I have direct access in either carpentry or electrical union apprenticeship the RNR program enables High School construction students to restore and remodel foreclosed or delapidated houses thereby gaining invaluable training in an abundance of career
033Fields the students are involved in the market analysis the rationale of a house selection largest Roi the purchasing the work itself and the ongoing maintenance until the time of sale students are transported to and from the job site during double period classes and work alongside local contractors while performing all other work that does not require a license the program started back in 2015 when the current teacher wrote a giant a grant and received 380,000 from a revitalization Grant to fund the project the first three years of the program it was completely self-sufficient and even paid the RNR portion of the teacher salary out of the proceeds from the house sales when Co hit that was dropped but since then the program program has continued to function in the black and after the sale of this
034current house it will continue to have more funds than the program initially started with each year a portion of the funds goes back to the students as well by supplying them with tools and workware that needed for the out working Outdoors on a job site I plan to use the knowledge from this program by going into a carpentry apprenticeship and while I haven't decided where I will go I know that I will have the skills I need to succeed one of the things I like best about the pro this program is the confidence it builds if you were to meet me two years ago today and give me the same challenges that I face in RNR I would not know where to start the renovations CL has given me not only the skills and knowledge
035of renovating but the confidence to take on new tasks that I otherwise wouldn't have had I know I'm not the only student who has grown their confidence because with this year being my second year in RNR I get to see the new members grow from being unsure about new projects to actively jumping at opportunities to learn not only am I proud of everyone in the RNR class but I am extremely thankful for the teachers onsite for running this class and letting me be a part of it thank you Georgia and now I'm going to invite uh Dave over and then followed by Richard and then we'll be happy to take any questions from the board um at the conclusion of uh their parts hey good evening everybody I'm Dave um I'll kind of be going
036over my uh experiences in RNR and how it impacted my life after and the ways that it benefited me forgive me while I referenced some notes from time to time um so RNR was a very special thing to me um I graduated back in 2019 I was one of first uh classes of RNR wow and um it really got me through high school I was not a fan of high school but one thing I was a fan of was RNR and every day RNR provided that light at the end of the tunnel for me that if I could get to the end of the day I could go to RNR and I could work on a job site and I could do what I L that was huge for me and huge for my high
037school experience after that I was able to get jobs um over the Summers um or or over my um junior senior year summer through connections I had made in RNR and then after um I graduated I picked up a job for the summer also through connections I made through RR um now I'm I'm an apprentice in the plumbing trade and um the experience that RNR has given me above the other apprentices that are just coming in is pretty astronomical um the difference knowledge levelwise that I have over some of these other apprentices um not to boast or anything like that but it's just it does make a difference a huge difference and employers notice it the job that I have right now is because of connections that I made while I was in high school
038in RNR and it's actually led to other projects as well such as a hobby of mine video editing I now have video editing gigs through those connections that you can course all the way back to my time in RNR um even when I was in the service there were projects that required people with framing knowledge or people with carpentry knowledge and I was able to step up and do those tasks because of the knowledge that I had gained while in RNR um additionally to that the tools that you're provided at the end of the program are huge um when I came into the trade and I didn't have to buy my own tools that was a lot of money that I was able to save as a huge asset um I really did After High
039School I took RNR with me everywhere I went and even now just here as I'm kind of talking to you guys I'm thinking about where I am in life and all the opportunities that I have available to me and all almost all of them and all the monetary things that I do or all the support systems or networks that I have of people that that I look to for guidance or mentors or people that care about me man a lot of them a lot of them can be traced back to RNR and the people I met there and the people I met through them so it's I I praise the Lord for that opportunity to be in there and to do those things um yeah absolutely thank you so much no you're good okay thank
040you hey I'm I'm Richard I'm actually Dave's boss uh came on a good recommendation from the program and we always actually take a little bit more weight when it comes from the program because I was the first two years of the program I was year one and year two my Junior and Senior year um we worked on the first pro project actually just right around the corner but anyway the program seeing it through the start and what has become today I'm really proud of the program and how far it's come from just the humble beginnings of like Hey we're going to start this we're gonna you know get this grant go on and to see that it's actually helping these students like it's helped me and Dave after school with coming into a trade and
041having the basic knowledge of framing uh drywall finish carpentry and all that you can save yourself a lot of time and money on projects in the future where you'd have to hire out and it's the program doesn't focus on anything Singularity where you're going from step to step to step through the remodel on everything except for what you have to hire trade Professionals for um so it's it's been really really nice having that in my back pocket um because I'm I'm a plumber by trade but I bought a house within a couple years of graduating and I've just as I've had money I've been rehabbing it and bought it using some of the cost analysis that we went over in the program and have been doing projects that aren't just what I want to do
042but what are actually going to increase the value of my home and that was very important to learn because I would have just bull rushed into it and just thrown money in places that it doesn't make any sense and it's actually set me up to be a lot more successful than just your average plumber because now I have my career and something I can do after work and on weekends that's going to set me up for a future where I'm not going to be have you know not going to be out there breaking my back until I'm 85 years old so I just I love the program for that and I love it for the students that are in it now for the opportunities that they have and I hope any of them could be
043as successful or more successful than me because of it thank you very much thank you thank you for sharing um does the board have any questions for any of our experts over here we' happy to filled any at this time I would like to know if we've put together a graduate list of uh skilled individuals so we can call on them when we need something at our house excellent thank you um I sure that list exists and I am happy to make sure that um we add that to our website um as part of the promotion of all of our CTE um business-based programs great suggestion thank you thank you and you know along with that I think it would be awesome if we put together a page to at least go maybe in the
044spot light at some time of the different students that have gone on to open businesses or work in different ones in our community so that we actually all can know who to call and know that they've got the great kids there that we've taught over the years at the high school absolutely thank you yes another great idea we can do an alumni page associated with that thank you to all you guys have done a great job yes it looks wonderful it's um It's amazing And as principal I can't be more proud of Georgia and just seeing what her future is going to hold with these skills it's pretty amazing so thank you for the opportunity this evening um chair Douglas and Dr Gray for letting us showcase part of the amazing things that are happening
045here at the high school we're honored to have you excellent job thank you good job thank you all right I was contacted uh by Susan con uh which she listened to us last time talk about the RNR and the program originally started like years and years ago uh and has gone through some different Renditions uh but Bill she sent a lot of love to you and for all your hard work and hearing you talk about it she said it made her heart swell and she uh really really appreciated all that you've given into this program yes thank you wonderful all right uh next up we have item 7.4 principal presentations well we're happy to go back to a former practice here in board meetings where we actually have principles sharing just for a few minutes
046each the wonderful things they're doing in their schools they'd like to share that with the board and with the community so thank you so much principles for being here tonight um why don't we start with our elementary principles who are all huddled up and start with uh Martin please all right good evening board I'm Martine Barnett principal of Columbia City Elementary I'll actually be starting with the board report for um our St Helen's Early Learning Program Danny boand the director isn't able to join us tonight but wanted to share the good things that are happening in that program so St Helen's Early Learning just received a $20,000 grant for um from the ESD to help with kindergarten transition strategies focused on social emotional learning so we're excited to implement that um also excited that um
047they're planning their last Early Learning family engagement night of the year for next month and they'll be having a carnival themed event and lastly Danny will be presenting at the OAS DC Early Learning Conference next month she'll be talking about how our district went about introducing loose Parts into classrooms from preschool through second grade for more play based learning through our collaboration with um Children's Institute and our early school Success Grant so good things happening in early learning at Columbia City Elementary we're excited to share that we've been working on our Avid strategy alignment for students um focused on collaboration and so we've gone through a process of identifying Avid strategies and creating an alignment kindergarten through fifth grade to build upon each build skills each year and agreements between those teachers that they'll teach
048the collaborative strategy so then the next grade level can build on that strategy um and it's really exciting we've been putting them into practice and um having great results and seeing our students being able to GA engage in that peer-to-peer deep level conversation and listening skills and and yeah it's just exciting to see and we also had a title night recently and um that had a steam theme and we had about 60 families participate and created all kinds of things slime lava lamps great stuff um all with a literacy Focus on that so that was exciting to bring families into our building for an evening of fun and then the thing that we're proud that we're working on that is still in progress is our tiered Behavior support system so we've put a lot of
049energy lately into how we're going to retach the lagging skills that come up when an incident report happens and we've had a problem maybe on the playground or in the classroom where it's clear that a student has a particular skill that they just haven't mastered yet and so we're using something we're calling recess Academy because it's happening during their recess time where they come to my office or one of the other Behavior support staff and we retach and really think about how do we build the skill that that student is needing and um we're seeing great success with that and really equipping them with the skills that they need thank you so much I'll turn it over to Sheree good evening board and Community I'm sh Martin principal at Lewis and Clark and so we've
050had quite a few um exciting things happening um last week we had our family engagement night and that was a a fantastic time put on by um tidle and it was a reading night we had our Scholastic Book Fair and we had F roughly 560 students and parents um come for dinner and a a good time so we look forward to other events like this and um being able to engage and come together with our community with our families and just celebrate we also have had um some walk to read happening so this is a time at each grade level where our kids are doing some movement they're walking from class to class to uh get the reading skills that they need right at the level that they're at and so we have that happening
051at every grade level and we currently have um this quarter both third and fourth grade are doing a walk to math so these are tier 2 interventions and we're really excited about those um we also have been doing as Martine U mentioned we have been doing a lot of work with collaboration at all three elementary schools and so um our staff has been working on collaborative strategies and this last um week at our staff meeting um we all came together to show some of our artifacts of what we've been doing so this could be pictures of our Kids In Action doing some of these collaborative um practices it could be samples of collaborative work from students and it was exciting to see staff share those learn from one another and talk about how they might
052use each other's strategies right now we are um gearing up um State Testing will be happening at the end of April going into May and so we do State Testing at third fourth and fifth grade and so today we spent some time as a staff talking about what does it look like at K1 into what do our kids need what are the skills to help them so that when they get to third fourth and fifth grade that they are getting the best opportunity to show their best work how can we support what do they need to know so that we can make sure that our kids are um really getting to highlight their very best and so um that's what we're doing at Louis and Clark and now um I have my colleague at McBride
053will be sharing from them thank you good evening superintendent uh gray H chair um Mr Douglas and board I'm Allison debuk I am the principal at McBride Elementary School it's really great to be back this feels like we're getting back to some normal it's wonderful to be in front of you tonight so um a couple of highlights and and forgive us for standing like broken records I think one of the things I'm really proud of with our elementary team is how aligned we are um we have very similar timelines and and we work very closely on planning for professional development so if I sound like a broken record I I apologize but I wanted it's also been a highlight for us McBride um we just uh on March 4th we Tuesday night we last Tuesday
054night we hosted um our family reading night it was an ocean theme uh we had an a great turnout um over 400 attendees uh we bought enough ice cream uh for 400 folks and we ran out uh and and there was more demand so we may have even had more than 400 so we were very excited about that we had um some guest speakers that came in to share their expertise on tide pooling um we have a small after school group called Destination Imagination they do um creative steam focused uh challenges that um address some kind of topic that they're trying to create a solution for and they did a really darling presentation on sneaker waves and it was it was just delightful um and they are also performing or not performing they're competing uh
055this weekend um in Hillsboro they're going to a a Destination Imagination competition so I'm looking forward to to seeing that um coinciding with our family reading night we also had a book fair our book fair our second book fair of the year um and we have a good Hefty chunk of change that we're going to be reinvesting into the library at McBride um so I'm really excited about about that and that's thanks to the efforts of Julie Nelson our librarian and of course uh Rosalie assumption for our uh our family reading net so really great stuff going on in that department um to kind of piggy back off of what Martin and Sheree have shared um our Focus for professional development has been uh around increasing student engagement and how we help our teachers support
056them professionally to be able to create the learning environment using best practice to uh to really capitalize on what kids are interested in and um in February we worked on a professional development around Avid collaboration strategies and um and then by the end of February completed some calibration and Alignment between from uh prek all the way through uh fifth grade um kind of showing what does this look like in all these different spaces and then yesterday excitingly enough our guiding Coalition met and we're working together on a walkthrough tool across the elementary schools to kind of capture what are we seeing in classrooms um and um they gave their stamp of approval and they're really excited to start Gathering some evidence of how these professional developments are working in lifetime um with the hope that
057they're really impacting student achievement um and so we'll be kind of completing that inquiry cycle in the next couple months so I'm really excited to share that with you uh one area that we're working on um is uh kind of like Martine shared but our Behavior response uh process at McBride and building that out so that things that are administrator handled versus teacher handled how do we help coach students up with intervention uh in different Behavior acmy what are supporting um interventions what are supporting documentations for referral those kinds of things um that help our staff process like it's a really big hard thing because it's that um it can it can make your heart race really fast when something feels not like it's in your control and so this kind of documentation and really
058Landing page I think is going to help make this very clear for our staff and our building and we're we're hopeful the behavior support team has committed to getting that all work all completed by May of 2025 so we'll come back at the end of the year with all that flushed out uh for you to share and lastly I'd like to invite you all to our music performance for fourth grade on Thursday night um that's tomorrow isn't it yeah wow so please come by McBride at six o'clock and uh watch our fourth grade performers they're really excited exed um excited to perform for the community and their family so come join us thank you yeah any questions for our team we're all still here just wonderful wonderful so good to hear this really tightly knit
059a collaborative Elementary team Bravo doing great kids we're proud you should be okay we'll go ahead and move on to Chris uh Dr Gray our superintendent and School Board it's uh wonderful to be back uh giving our principal reports so uh I uh represent St Helen's Middle School uh I am the principal there and this is our riverhawk report I'm going to highlight a big success recently uh if you don't already know um we recognize our high Achievers at St hen's Middle School through something called a 4.0 breakfast celebration and uh we do this at the end of each quarter and uh recently at the end of quarter 2 we held our 4.0 breakfast celebration in our cafeteria uh we had 95 students attend who earned a f a 4.0 uh and they came along
060with their parents they get to invite their parents to this event and we serve them pastries fruit juice and a nice little uh morning breakfast and we celebrate their success from the previous quarter uh this year we had uh in sixth grade 43 4.0 students this quarter uh we in seventh grade we had 30 and in eighth grade we had 22 and we will continue this practice each quarter throughout uh each school year the next success that I would like to highlight is our wrestling program uh this is actually uh becoming uh one of our uh most consistent uh WI wining programs and the high school and middle school uh are seeing great success in both boys and girls wrestling and we're turning out some of the best wrestlers in the state and so uh
061at the middle school level uh we qualify we had our regional tournament recently uh we had eight boys and seven girls attend uh three of our girls placed uh first through third and uh all three of those girls will be going on to State at Albany High School uh this Saturday um and so that's pretty incredible uh a shout out to Rebel peo Madison ragner and Lucy mopin uh for qualifying for State unfortunately our boys uh none of them qualified uh but they did uh we had several uh uh athletes Place uh fourth place at the uh Regional tournaments we're proud of them as well uh the last thing I'd like to highlight is something we're working on at St Helen's middle school and that is our uh tier 2 uh interventions uh at each
062grade level uh right now it's uh called tier 2 reteaching the essentials and uh really what this is is this is the St Helens Middle School staff um and teachers uh designing our multi-tiered systems of support uh for students and it's an academic intervention uh currently we're piloting it in sixth grade um sixth grade teachers in math science and language arts um identify uh students who haven't achieved the standard yet or an essential skill in in their class and uh we identify them uh share that information with the students and then uh request them and uh schedule them for 60 Minutes of intensive uh reteaching of those essential skills uh each week um it's going very well our teachers are are loving getting to pull in small groups of uh students in their core classes
063uh to retach them the essentials and make sure that they're uh uh succeeding at grade level um the most difficult part is transitioning middle school students um and so we're working to refine that uh incentivize it and motivate students um by you know showing them the results when they show up to their uh reteaching opportunities uh they improve um and so that is our last item for my report uh thank you uh for uh letting me present uh our St H Middle School uh riverhawk report thank you awesome thanks Chris oh r Hawks woohoo uh next let's hear from Martin thank you um great to be back Martin hean St H Virtual Academy principal um I'm just really super proud and amazed with the staff and just the way that their efforts have come together
064to support each other and to support our students uh recently we started doing a future ready um activity with them and we put push that survey out to the students to find out what they want to have as they're walking across the stage at graduation what skills do they feel are most important to them to have for their future and right now uh critical thinking and problem solving skills are the highest um ownership of learning and self-management skills is coming in a very very close second so um we're going to use that information to kind of boost our home room classes and provide them with these opportunities to work on these skills um to kind of partner with that we we started forecasting for next year and we followed the high school this year and
065doing digital forms um and this is just another opportunity to give our students a voice in what they're learning um and when they want to learn it so while um you know they're a 10th grader they could take us history if they wanted to um it's an option for them um no one says that you have to take it during 11th grade so we we give them those opportunities um and then looking off into next year our staff has been coming together to look at the um higher education and career path skills and the personal finance skills uh that are part of the graduating class of 2027 and Beyond uh we worked with our vendor through Apex and confirmed that the financial literacy course does meet the Oregon standards for personal finance so we're really
066glad that we don't have to good create one um the other big win is that our team reviewed the uh career and college preparation course that is also available in Apex and we determined that with some custom adjustments we're going to be able to use that course as well um so we're not going to have to um provide all that information through our home room and we can actually have a class that any student coming in at any time um that needs that requirement will be able to just take that course whether they're a senior coming in in 2027 or a senior coming in in 2028 29 30 whenever so that's what we've been doing um really working on looking at the future for next year thank you very much so much Martin we've also
067had time with Matt and Martin to redo their entrance requirements and criteria for their schools and also their parent student teacher agreements so at a further date we can share those with the board as well uh next would be Matt Lacy at Plymouth thank you Martin uh good evening board chair Douglas and superintendent Dr Gray members of the school board and St Helens Community my name is Matt Lacy and I'm the principal of Plymouth High School uh thank you for the opportunity to to present an update uh here at Panther country excited to be here this evening um just a quick snapshot of who we are because I like the numbers and I think numbers tell a story um our current enrollment is only 65 students um by Design uh we've got four teachers one
068counselor uh one special education coordinator a part-time College and Career Readiness coordinator two instructional instructional assistance a great head secretary um and we offer 16 uh classes focused on on core classes a few electives on top of that and some online courses to fill in so that's a quick snapshot of who we are um our vision is to provide a supportive environment where students actively build trust achieve excellent academic excellence and develop Future Ready skills for long-term success in a dynamic World um and as you may know this is my first year here at PHS and I like to keep my eyes on the numbers and to check our academic progress we ran the graduation numbers and found something exciting thanks to the Herculean efforts of our past and present teachers and staff phs's graduation
069rate is projected to significantly improve this year um last year in the 23 24 year we um graduated 16 students um this year we are projected to graduate 26 um and 11 of those have already earned enough credits to graduate and they'll be joining us in the in the spring to do so and 15 are all on track um to walk across that stage that is a huge success and a core value of who we are um this is a schoolwide effort and it's spectacular growth and we're in the process of evaluating what we've done to produce these results identify best practices and to project how we might improve moving forward and so you can expect more to come on that um in the social emotional learning aspect thanks to the trailblazing ex um uh
070expertise of the likes of Michelle tullk Lisa Flynn and Ben Brun for the first time ever PHS has a fully established leadership class um designed to amplify student voice and promote positive connections for all here in Panther country um the this class is fully embraced sources of strength The Core Curriculum SL program that has been adopted uh districtwide as a school we are currently working on building culture and this is our primary driver and concerning those next steps cuz I do believe in being a k through 16 visioned school um with the adep leadership of our gear coordinator Nicole Edwards we have eight students of those 26 um who are projected to graduate who have tangible plans to join Job Corp PCC UCC the welding program at PCC and even and the Army we also
071have an active group working on scholarships um next week they'll be taking a group of students to the youth career Expo in Portland um and students will have the opportunity to participate in mock interviews get feedback on the resumes and the like and that is a three minute and 16 second overview of what some of the great things we're doing at Plymouth are and um some of the things we're working on thank you for your time and for your service on the board all please feel free to stop by for lunch anytime we're a pretty special place go Panthers oh Panthers thanks Matthew awesome work awesome work all of you fantastic Charlotte Ellis you'll be the one to take us home excellent um I'd just like to begin by I have two of my assistants
072with me so they're going to pop onto the screen and pop back off so there Ted herning Robbie Plowman quite the quite the comedy show going on over here so um so um I'm going to share two successes and one what we're calling a work in progress and so as you heard earlier today we held our first pack meeting which is our principal action committee we partnered with the Northwest Regional ESD um a lovely partnership they came in and helped and trained us and our 13 excuse me our 12 students on the pack on voice circles um so we're going to be leveraging that to gather student voice the other outcome of today's pack meeting was we wrote Our purpose statement and I just want to share that with you because it's G to um
073you'll begin to see it around on social media um and some other places so the group decided that this is the purpose of our pack and it is We Gather student feedback take action and create positive change by connecting students and staff uniting student groups and advocating for all voices we work to improve the school experiences and create new opportunities for everyone so we're very excited we had a great brainstorm session um around our next actions um and they really center around this idea of a student teacher trust relationships um school spirit and rebuilding that sense of positive climate and culture here at St Helen's high school so we'll begin engaging in those voice circles with different groups of students right after uh Spring Break um I know it's been highlighted already but uh our
074winter sports teams had great success um both basketball teams for the first time um in school history both made the playoffs we had multiple wrestlers play at State our equestrian drill team took home second this past weekend as well um then our performing arts department is kicking off the festival season and already bringing home first place Awards and we be a force to deal with when it comes May at our state competition so we're very excited and very proud um of all of our kids and the hard work that they've been doing um a work in progress is we are working hard in collaboration with our tnl partners who have been invaluable in this process and our partnership with orgon ASC to align our math department so we know that our current math osas score
075is not near where it could be or where it should be for our kids we know our kids have greater potential than we're currently demonstrating and so with those Partnerships we have really worked very hard and I need to call out our instructional coach Ginger who's um rolling up her sleeves with our team every Wednesday and so far we have been able to align our scope and sequence for integrated math one two and three we have aligned our grading practices in our math department and our expectations for our kiddos and so really our overarching goal there is to ensure that we have an equitable experience for our kids within our math department um and since we got to present earlier that's the end of St Helen's update happy to entertain any questions only tnl will
076you tell the community that acronym oh I'm thank you our teaching and learning team thank you thank you it's exciting to get into the conversations around student achievement and we are really going to be focusing the board a lot in the area of student achievement and what we're doing with teaching and learning K12 that's going to be the focus of our presentations for the rest of the year thank you so much to the principles uh chair Douglas if you don't mind I would like to excuse the principles um to let them go home yes of course I think that it's enough and then also I'd like to do the same with Stacy Mendoza I know that she's a stalwart champ but I think I need her to go home because she's been like up for
077three days and she needs to go to bed so all for good reasons so I just need to have a little Mercy on her and she she needs to go too but unless the principles want to stay uh I would ask you that you could go home and get your rest and be ready to go in the morning because you guys um are rock stars and your day starts it uh before the Sun is up so sure appreciate you guys beautiful work fantastic work in every single school that we have all right and with that there you go yeah it's all up to you Dr Gray it's your report yes I will give a brief superintendence report these are on things that I feel like the Board needs to know about so Senate Bill 732
078is uh establishing District Equity committees District Equity committees in 2021 the Oregon legislature passed Senate Bill 732 amending Oregon revised Statute 328 542 and 32995 and requires each School District to establish what the law calls an educational Equity advisory committee which this guidance refers to as a district Equity committee and we shall be um referring to them as District Equity committees in short applications will go out on Monday March 17th for people in the community staff and students to be a part of the district Equity committee the district Equity committee applications will be put out by Stacy Monday and they come back to the superintendent by law then in our team we will be looking over those applications and by June we form a committee it's required by law in August that the superintendent bring
079that list of committee members to the board for approval and one of those members on the equity committee must be put on the budget committee for the following year there has to be an opening they don't replace someone but if there's an opening one member from the district Equity committee must be on your budget committee by law September 15th is when the meetings begin and they begin in a monthly basis and we'll take it from there I just wanted the board to know that the St Helen school district has every intention of following Senate Bill 732 and the requirements and we've already begun our work and I'm very excited to do this work this is right up my alley um connected to the uh the corrective action plan also I thought I mention the superintendent
080advisory Council which is in the corrective action plan which the board will be voting on later on tonight um requires that we have a superintendent advisory Council those applications go out Monday as well those are two different committees they have two different jobs to do and then finally according to the corrective action plan as well I am required to meet with the principal's action committee at St Helen's High School and so I will be meeting with them as well any questions regarding the district Equity committee uh uh uh this reports to the board it's a different kind of committee this isn't just a superintendent gig this is for the board moving on to the local service plan with the Northwest Regional ESD we are in the season where we are creating our local service plan
081to that end I meet with the regional superintendents tomorrow to take a look at what we would like to do with our um local service plan for the 2425 school year we were allocated a total of $1.4 million and that largely comes out of tax dollars that go through the esds to school districts there's 25% of the services are called core services that all the superintendents agree to 75% of the allocation goes into being able to buy services from the Northwest Regional ESD as Transit dollars what they call credits here trying to get the lingo and uh we can also take some of that money as cash and we have every intention of doing that so some of the areas that we buy services from are mostly special education because the district can't handle doing
082all this special education they can't we don't have the personnel so the largest amount of what we spend money on is special education including the special education classroom that was started at LS and Clark this year for kids with um some pretty big issues um we also buy technology and software we purchase Early Learning uh e services and instructional software and um again the Lion Share of the local service plan is in special education OTS pts speech pathologists special classrooms and I've worked really well with all the esds I've ever worked with Dan Goldman is a wonderful superintendent he's been in my office three times in five weeks um I've asked him to various meetings he has been Johnny on the spot has been to every one of those meetings and really helped me through
083a difficult situation I was having and I know Dan a million years so different people have different relationships with others but for me um he has been very responsive to my needs and what I needed to know in the last six weeks since I've been here any questions about local service plan I will be presenting local service plan to you next month this is just a te yep thank you now on to Ed leader who's going to talk to us about custodio hello good evening everyone thank you for having me here guess I was here before but just in the background my name is Ed leader I'm the director of technology for St Helen School District I've been talking about custodio tonight it is a uh add-on piece to our student Online safety excuse me
084platform let me share my screen here there we go uh line wise uh line wise consists of our web filter and it's one of the top of class uh products classwise it's a a teacher tool to monitor student uh computers in their classrooms keep them on track they can pause internet open applic ations all that kind of stuff and monitor which is a really unique product that allows us to help monitor students uh engaging in harmful activity um such as un kind of un previously known chat rooms and whatnot and it gives us some really great insight into risky and dangerous behaviors um it's been invaluable the last few years um it's kind of been like evolution of products we started preco um after some serious student uh concerns and now we have this monitor
085product which is part of The lway Suite um line wise added in another product which I'll talk about is custodio it's a basically companion app allows us to partner better with our parents so when students have devices like our Chromebooks they take home it helps them also monitor what their students have been doing and are doing while at school and also at home um it's a free add-on it's part of the service and it it was added I believe last year and I didn't really want to go kind of like bleeding edge when then to get all the Kinks out of it they're still adding some features in um I believe we'll get access to another one here in the another couple weeks um that will roll in it basically allows like a parent student
086comes with a Chromebook and they know Johnny has a problem with YouTube um they can shut off YouTube um also if Johnny has an issue with standing up past his bedtime using that Chromebook when he's not supposed to be they can shut up the internet for that device as well so it's pretty exciting and it's been something that parents have been asking and talking about I'm glad we're able to provide that now so basically um as you can see on the screen they can pause the internet after school hours to help manage their child's screen time um you gain visibility into the child's online activity on school issued devices so whether it's Chromebooks they bring home or if they're in some of our CTE Labs that have Windows devices those are also all covered they
087also we also get access and parents staff as well to an expert advice on our St Helen School District Online safety Hub and this is a companion web page uh provided by custodio folks that has tips and tricks and reviews and things that parents should know about apps like Tik Tok Facebook social Med media um emerging threats their children may experience on those platforms where Predators can use different tactics to get their um use like their phone number and address that kind of stuff so it gives parents kind of a real insight into some great tools things to watch for um instructional videos um and also as part of this parents Guardians also get one free custodial license per student a personal device so they could put it on their their student has a uh
088a phone or a home computer they can add one free per student um as well to be covered and this parent it's all managed by the parent they work with custodio for tech support um so the roll out timeline we're looking at uh Monday March 17th to send out District messaging via parent Square basically introduction letter here's what custodio is here's how you access it um basically all they need to know to enroll is the email address we have in file with them so they gave it to us they know that so they go to a special website which we'll provide um enter in their email address they link up with their student so we've done work in the back end connecting data out of our student information system with the parents linking up the
089students so the parents have to go the next step to register for based account with their email address uh they can get an app allows them to follow that and it's really pretty interesting that the power can giv parents on that side of things um so s out our our messaging on Monday the 17th the next day custodio sends out introduction email so we kind of set it up hodio sends out emails uh with more of an intro have a reminder here's what it does some graphics um more opportunities to enroll and then the following day they do another like reminder email out and it's basically for those that haven't signed up yet um so that's kind of initial push we don't want to like spam them daily and get you know no one likes
090to be spammed a lot so basically a couple weeks later on the 30th basically they'll start sending out the custodia weekly parent Insight so basically about their student kind of what they've been doing here's how much time they've been doing on this particular websites and these other ones so it gives them like oh this might be valuable for me to look into and this is available K12 all schools all students so it's not just a secondary uh version um and then we're looking in April sometime we're kind of I'll be working with the custodio folks and Stacy for promotion that uh custodio staff is is willing to do a live webinar for parents to hop on ask them questions um you know learn more about the product if they would like so um just kind
091of talks about the signups just their email address if what they putting is wrong it's a great opportunity to contact their school to get that updated because we use that you know for parent Square for contact you know parent view for messaging and whatnot um so they can access their students um online I can't see their grades and whatnot so it's a good opportunity to kind of make sure we have the updated information there um so um there's also a link on here that shows kind of where they would go to sign up it's just a simple go there they put in their email address um support is it's you know something like this I was worried about what's the load it's going to put on our staff our staff aren't ones that don't have
092a lot of extra time floating around so once something in this kind of self-running and custodio provides all of the parent support except if that email address is wrong they contact the school and that's a win-win for us because we're get an updated email address if that's the case um and that's kind of basically it um when new parents and students come in when they get ined into our student information system that next night it does the extracts and all their stuff in the background they will get uh enrollment emails out to them as soon as that student like starts classes when they're enrolled officially so it's kind of like hands off once we get it set up do our message you can kind of get it rolling and um yeah excited to do it
093um I was actually ready back in the fall and I was like okay we're ready I set through the webinar got the planning done but um think now's a good time it really it's I think it's a great tool um just in the last couple weeks there's been instances where I think parents really would have been happy to have this information on some issues that popped up so um yeah is there any other questions I actually have a question really quick can you scroll back up to the very top sure so the section that you have on the expert advice via this Online safety Hub is that just a FAQ page or is there a interactive chat feature as part of it um they can email the company but it's like article videos there's parent
094Centric there's staff Centric articles videos um reviews on apps so there's not like a interactive like a chat b or anything on there yet I know they're coming out with uh a Spanish language version um that online Hub has translates really well with the Google translate feater and all the browsers out there so there's that part but not that direct right other questions does the board have for Ed we feel like the leadership team feels like this is really going to meet the needs of um our students our teachers and our staff and our parents they're asking for something like this this is a great product to use to keep children safe there's a law that says that we as school districts have to work to keep children safe on the internet and this is
095one of the ways we can do that oh yeah no I wasn't I wasn't dis oh not at all you I'm just talking about how excited I am about custodio it's not a common tool that districts are using and we're kind of I don't want to toot our own horn but we're kind of at the Forefront I think in online student safety and the tools we have available to help with that and it's it's many times world has been it's been very valuable to have that data for the schools to help students some of my feedback for as a parent I would I do get kind of frustrated with having like parent view and Synergy and now uh this one and and just a whole bunch of apps on my phone and ways to communicate
096and sometimes even now I often get an email for uh correspondence with teachers and I I can't reply to it because it's a reply thing and then you go into uh the parent view and I can't reply there either either so I I would actually ask that maybe in just not just opening it up and one-on-one online maybe we need to do some in persons and maybe we need to have people uninstall and reinstall and and just kind of do one-on-one 101 teachings for how to use these apps in general I think it would be helpful sure yeah um like parents Square those messages are certainly they should be working reply to the message in email you don't have to go into the parents for app same with like the text messages a lot of
097those especially like the uh yeah I mean they're meant for that two-way communication it's unfortunate that you experienced that and I had a question because Kelly had had a question the other day regarding uh her child being able to email her and um you said that he could yep we don't have any restrictions on secondary students currently sending and receiving email um outside the district so parents uh platforms colleges that kind of stuff um so we kind have a tiered system for protection so email is shut off totally for kindergarten through third grade fourth and fifth grade it is on but only internal uh emails and some of our safe sites so like parent Square some of those um then we do have some or students that have been naughty they get the same kind
098of set of policies where they can only email teachers staff but not other students and vice versa students that email them so we try to do have that um capability for them to use email as secondary students along with parents T here they have students where well I have two at the middle school and two at the high school and I do find that some of mine are still restricted so maybe they've been naughty but I'll have to check into it yeah you should be able to communicate with them Kelly so I think that's wonderful Ed thank you so much for your work tonight and um he's so good with setting up all this internet stuff Ed is just a he's so awesome I really appreciate you Ed thank you appreciate it I sure do
099thank you um I want the board to know that spring spring break is the 24th to the 28th uh that's um 7.54 for under the superintendent report um so just be aware of spring break lots of work going on at the high school over spring break uh the work session that we had last Monday was just excellent I just want to remind the board of the wonderful work that we did with our budget uh thanks again to Christy Woodard who walked us through a a beautiful presentation about budget and what it means and we're going to continue to gather our information and um uh we have lots of budget conversation to be having from now until the end of June and that's it for my report thank you thank you Dr gr you're welcome all
100right we will go ahead and move on to act action items um for 8.1 we have policy updates um we have the updates to the gcaa the standards for competent and ethical performance of Oregon Educators I'll move to adopt and approve a second all those in favor I okay motion pass uh moving on to 8.1.2 gbn a a JH FF and jhff and JB NAA uh suspected sexual contact with students reporting requirements uh and updating that policy I would move to approve the policy GB na a-j FF n JH ff- GB NAA okay moved do I hear a second second moved in seconded all those in favor I I okay motion passes all right moving on to 8.2 uh to accept or reject the corrective action plan and action steps as indicated in the March
10112th regular meeting I move to approve uh do we need a caveat in here uh so long as that that we have the budgeted money for those items we'll have the budget for those items they need to happen so that could caveat it but it's gonna happen Okay second second okay moved and seconded all those in favor I I okay motion passes moving on to 8.3 uh to accept or reject the separation agreement as presented in this meeting well okay uh move to accept Okay seconded all those in favor hi hi I'm gonna abstain on that one because I have an ongoing working relationship uh in this case that's understandable uh three votes for for yes one vote abstain motion passes all right and with that we move on to 8.4 uh to authorize a
102superintendent search with Coosa to begin 31725 well I'd like to jump in here chair Douglas um uh I would like to suggest to the board to work with the Coalition of school administrators team for your next superintendent search um they charge $10,000 for a full superintendent 7,000 for an interim they are an excellent organization they are kind of the counterpart to the human capital they're an Oregon outfit hiring Oregon superintendent um we have an excellent relationship with kosa and kosa is uh ready to rock and roll as soon as the board would want to have a conversation I kind of deputize one of you to have a conversation with um their director Christa parent so um I would really like to recommend kosa for the superintendent search uh to begin immediately and that's my information
103that's up to you to vote but I wanted to give you that information in Open Session okay uh did any board member want to end up opening discussions or would you prefer to move to a vote I just know we have a history with them in our community uh with some of the other hirings that we've done in this uh crisis interim time right now and they haven't always been favorable uh however I know that that is um a process and it's up to us to lean on them to provide the best service that they can bill I think that part of it was the haste that they were put under um it's a little unfair when you have outside forces from them and us saying that you're going to do something in the next
104five days and they do what they can do and so um I I would suspect that they will uh get the job done and and at least that's a that's a resource for us it's up to us to do our due diligence along with them then Melody well I just wanted to say I'll volunteer to be that person to work with them I'm right there too I kind of wish I could be there in the way of H I think I push a little harder something yeah and my own Viewpoint so far is very colored by budget because they definitely have a better budget offering as to how to be able to move forward at this point uh other than any other options that we seem to end up having at this point so I'm
105um I'm definitely leaning towards that because of that and also by the way those search uh firms all talk to each other it's not like they're working in a vacuum they don't work in a vacuum they all kind of know each other and talk to each other um I have great respect for Dr Christa parent um I graduated with her from the uo she's been a fine upstanding administrator in my book I wouldn't recommend uh Coosa to you if I didn't think they could do the job and we are out of time so if you really want to get a superintendent for St Helen School District that's a real one and not acting or interim all I can say is as as your friend and as your superintendent you need to get moving it is
106very much appreciated thank you de do all right um so the motion at is there a motion in order to be able to adopt I I'll second okay move seconded all those in favor I motion passes all right next up 8.5 to authorize superintendent grader work of the real estate agent to sell property um I moved second moved in second all those in favor I motion passes next up 8.6 uh the budget committee the interviews for vacancies position two and position five so um do we have them here today I inquired about this because we never receive these applications uh I was told that maybe Miss Woodard would have that we only received one and that she was filtering it and maybe we would just move to adopt or move to uh Sila vacancy with
107them if she approved okay there is a a former member that was on a one-term commitment and was not asked to come back that might be willing to do that as well we do have an we have an applicant online right now um Mr Hort is an applicant for that position oh there he is there's one perfect yes and thank you so much for joining us Reed um there can you hear me yep we can hear you okay great great hey can I inter repal fast I really enjoyed the presentations from everybody that was really great to hear I just wanted to add that thank you thank you those are normal we love those too it's a board meeting yep so you you have a candidate and you have questions it's up to the board
108what you want to do would go through the process but that's me we don't have the questions we weren't given that in we don't have that in our packet do you have the questions I uh those were supposed to be given to the board members sorry I don't know why they're not there Michelle do you know why the board members don't have them since they're the ones asking them I thought those got sent to you guys we didn't get the application or the question I know I ended up seeing them at one you got the questions because I talked about them with someone I don't know how that went through the email I sent them so I don't know uh Christy do you have the application you could email to the board um I don't
109have it in front of me I apologize um but I do have the questions that were I can kind of explain my application it was basically something similar to when I went for the temporary board membership um about my experience and stuff and if that would help I can talk about that or whatever you guys want to do he did fill out the application that's for sure it's my fault that you guys don't have that um but the questions I I was sure I sent those out so because people ask me questions about them but that's okay [Music] um well I don't know what this did chis did Christy have them that she could just go ahead and tell us yeah Christie's got them yeah oh there we go I finally found him I oh
110I had him up hold on let me see if I can find him again uh there we go uh so I'm happy to ask questions so uh would you like me to share those so that respective board ask the questions yes because they've got names after them they do let me um hold on while you go ahead and share them I do have the interview questions it was originally emailed to us on the six that looks like yeah so I'll go ahead and start pretty sure I did that yeah so I'll go ahead and start with the first question uh please tell us your name and a little bit about yourself oh I'm my name is Reed yort um I've lived in St hen probably almost for 10 years now U my youngest son graduated
111early from St Holland High School um we're probably going to have another student going in through the system we're foster parents and and it sounds like we're working at getting another foster parent or Foster person in the house um I've worked in construction most of my life since I retired from being in law enforcement and kind of got hurt um but I'm used to working capital projects and expense projects you know for um large builds large expenses and I've had to account for myself um on an Excel spreadsheet and track my expenditures and turn them in versus nowadays I have programs that the company uses that makes it so much easier um but they watch the dime down to the dime so I'm just I'm used to getting called in for Audits and having to
112explain myself okay um have you got a chance to get the questions yet uh I have them in front of me I don't have the ability to share my screen and I didn't want to interrupt Mr yort just read it that's okay yeah I think you can just read them I think it was shared with you as the chair H chair Douglas I don't I don't see them so go ahead um so next question the expectations of budget committee members is that they do their homework prior to meetings and that they will attend the budget committee training meeting and all budget committee meetings there may be up to to attend how do you feel about this expectation and is there anything in your background that may help you to perform this role um I am
113a person that likes to dive in and figure things out I don't know the rules and regulations versus using public funds and which fund to pull it out of but I'm willing to figure that out I've already started doing that research um I I know the current budget coming up is 199 pages and I'm currently working on printing that out and binding that and uh I don't have any issues attending any mandatory meetings or any budget meetings at all okay if you're on the committee you can save yourself the printing okay it will come in a little binder all for you with oh that be nice thank you nice TS I haven't hit print yet it's loaded up ready to go I got sped that's good for review and is nice but yes you will
114get a copy okay well that way I can highlight and you know just mark up my own little copy I'm used to doing that and my boss is calling me up and saying calling out a line item saying why did you charge that there I I can assure you Trinity did a ton of that his first year especially because he was learning where did all the money come from and where did all It Go and why is it here and it's very informative so okay that'd be great yeah yeah it's it's actually very you useful okay all right um next question I got to silence my phone sorry it's gonna start ringing s right um next question what do you think is the most important budget issue facing school districts today in Oregon um kind
115of uh how do youl politically say this the lack of funding um and you know and and capital project improvements um most of the schools seem to be aged and needing to be refurbished and brought up the new codes and new standards and trying to balance that versus you know trying to provide the best budget you can for the for the students and staff in the schools and that's kind of like a that's really delicate Balancing Act you got to play there because you know on one hand you're being told you have to bring the school up to these codes um you know and and on the other hand you got students that need you know Staffing and and and like Dr Gray was saying it's like special special needs children and things like that
116so you know that's a I think it's just a big giant juggling act and trying to figure out which which way it goes the best and you know make it make sense and if I get asked something on it then I'm making a you know I'm making an intelligent informed decision okay uh what is the most important budget issue facing St Helen school district and why um I think I haven't looked yet but I think there's going to be a shortfall and that's going to put everybody into a panic right off the G right out of the start so I think it would be um getting the the message out to the public and the students and the staff and the families of what's going on and you know where the shortfalls are coming in
117versus you know all these other projects we're trying to get done and you try to get everybody on board with that a lot of communication I think is what's needed all right why would you like to serve on the St Helen School District budget committee well I had a board member reach out to me and said you know hey this would be a good start um you could start learning things about the school district as far as you know when you guys speak about the different areas where funding comes from um uh and just understand everything about you know uh what what what the what the school district is up against as far as you know budgeting and kind of get get involved excellent correct best place that's totally correct yeah and finally what is
118the role of the St Helen School District budget committee um I think it is to understand the expenditures and you know uh make recommendation and you know uh escalate that up through the chain and I'm I'm probably pretty sure that there's going to be somebody a buffer between the committee and the board and the superintendent and you know just hash out all the little details the minute stuff and so you guys can churn through the bigger stuff and it's not you're not getting into the weed so bad trying to figure out for yourself where it's all going all right uh does the board have any other questions for him nope no just thank you Reed for your willing willingness to participate y thank you very much I appreciate it yeah you have no idea how
119much I appreciate it Mr G every year we just like uh Tren has mentioned before we are always begging for Budget members and uh a lot of times they go filed so in that doesn't help anybody and it's like today towards the end of the day I got called and said you need to explain you know a half a million dollar expenditure and I said well I'm just about ready to shut down can I present it tomorrow they said yes so you know I've got all the documentation I know where it's spent I know why it was spent I just gotta plead my case and say then they can sign off on it all right but that happens quite quite a bit I get questioned a lot just and rightfully so save your receipts more
120yeah our projects are large I I work on seven different projects and they're funded probably about a million dollars a piece and it's it's really hard to keep them balanced and keep them separated and we do purchase orders down to the $100 wow wow all right well thank you very much for your time um thank you at this point um well at this point I'd like to see if we want to entertain any mo motions to because I'm assuming there's nobody else that ended up applying at this point I would move to invite uh Reed Hort to join the St hen School District budget budget committee for position number two second second right move mov and seconded all those in favor I all right congratulations thank you thank you um I know it may seem
121like you are the only man standing in this particular case and that it's almost a default but I assure you that it is not we every bit and I would have said if there you had other candidates that had better qualifications I would bow out certainly not this time thank you very much okay well thank you I look forward to working on the budget committee and working with everybody excellent thank you re now at this point um we did end up making some motions at the start of the meeting to be able to end up adding to the agenda hey guys you might want to dump me out from being able to speak just I just I can see you I can and I'm you got my video on so I don't know if you
122want to dump me out back to spectating I don't want to cause any you can just go on mute we don't care let's go on mute it's all good okay so the motion that we had before from Melody should be licensed renewals yes and licensed renewals that's right I would move to accept those okay all right do I hear second all right moved and seconded all those in favor I motion passes thank you so at this point Let's see we have got the wrong one I got the old one here um can I read it for you yes please the upcoming meeting and board meeting agenda uh April 9th I says 5:00 P p.m. are we meeting at 5:00 P p.m that day okay and then April 23rd at 6:30 uh both in the board
123meeting boardroom and then next up you have visitors to address the board okay I would like to ask the board to consider um I would like to have the April 9th meeting and the April 23rd meeting at Plymouth instead of the boardroom I'd like to open that up for more room I'm hoping um that would be a better place for us to meet I just want to be frank with the board my own sense um the room at the district office is very claustrophobic and I'm having a hard time there um so I I'm hoping that people are interested in the work session um uh as we present our blueprint for success in our work session and and also for the board meeting I would like to uh try to be in public if possible
124but I would like to be in public at Plymouth instead of the boardroom that's my request you can say no but I'm asking I would I would rather do it at the middle school in the media room that I it's so hard to hear in the Plymouth space for myself personally the way it echoes I don't know if there's another room that we could do uh that's better just my opinion Bill do you have any suggestions perhaps Melody I'm just not really sure how many uh people can be in the media room so I don't want to make it where somebody can't get in but I'm otherwise I'm good either way okay I think they're probably about equivalent but and and actually I think that same week well there's a listening session happening soon so
125I think you be able to judge how many people would be showing up based on if they're showing up to the listening session rather than the meeting I don't know I feel uncomfortable in the boardroom my last experience there was very claustrophobic and I I don't want to do it again that's just me I don't I want to make sure that whatever we do we communicate that to the community so that they know where we're going to be so they don't think that we're just moving around the meeting um we met at Plymouth before so that's why I suggested it yeah um the board feels like it's too echoey that's that's for you to say but I'm uncomfortable meeting in the Board Room the the the media room at the middle school is similarly close
126to the um boardroom I'm not sure that that's any if you were in the cafeteria maybe but but if you just like to have the board slightly isolated from the group then I think either Plymouth or the cafeteria the Middle School are better rib venues than myself I would like it if maybe you could make up your mind like now because I'm asking now so that people that are listening to us in the YouTube that they know what we decided I'll go with whatever the board says um but I'm going to object to the boardroom I I would think that Plymouth is fine and people are used to going there yeah Plymouth is fine I'm good with Plymouth we'll try really hard Kelly to make it work so that if there's something that we can
127do to set it up in a way that would be less echoey I would I would want to do that and I will talk to our tech people and ask them what can be arranged that' be great it gives us a room for executive session um and I don't mean to be a pill either but I have to speak if there's something that's bothering me yeah there are ways in order to be able to muffle sound in that particular room um well I relle will work on that with um Jared I appreciate it I can't tell you how much I really do thank you for your consideration I really appreciate it of course thank you all right and finally we have visitors to address the board uh this is a time for public comment and
128agenda and non-agenda items the board will not take any immediate action but will refer concern turns to the superintendent and ask her to report to the board we appreciate you keeping comments to three minutes per individual or 5 minutes if you're representing a group of patrons please note Under Oregon revised statutes Personnel concerns will not be discussed in a public meeting if you have any concerns with the school district Personnel please schedule a meeting with Dr Gray the superintendent um at this point relle uh do we have any uh any people wanting to comment at this point yeah I don't know if Michelle's audio is working yes uh Miss Gump has been patiently waiting she now has yes so Jenna Gump she did ask to speak go on ahead hi my name is jna gump
129can you guys just hear me or can you he we can just hear you we'd love to see you I don't know I have no way to turn on like a like I cannot see any sort of oops any settings to turn on video that's well we can hear you okay well for now I will I will just speak um good evening my name is Gina Gump and I am a resident of St Helens I'm a teacher with the scapo school district and the chair of the ID Council for Columbia County I'm also a mother of four children children three of whom received um special education services through Vernonia School District I'm here tonight to speak about the importance of sharing the resources available through ID that's meaning intellectual and Developmental Disabilities Services with all
130students access to these resources can make a profound difference in the success of every student regardless of whether their disability is visible or not while one of my children has a vis ible disability two of them do not unfortunately these two children struggled to get the support they needed because their challenges weren't immediately obvious when I reached out for help I was told there was no assistance available to them it wasn't until years later that I learned that that was not true I now know that both of my children could have benefited from the services provided through ID support if the resources had been more accessible or even had I been aware of them this experience is what drives me in my role as chair of the ID Council I'm here tonight to ask for
131your partnership and spreading awareness about the services that are available to all students not just those with visible disabilities many families in this community are like mine and may be unaware that these resources exist or that they could provide significant benefits and it is our goal as a council to change that our mission is to come alongside you to partner with you and help ensure that resource information gets into to the hands of as many students and families as possible together we can make sure that every student who needs support has access to it I would like to invite you all to attend one of our Council meetings to give you the opportunity to see how impactful it is our board is composed of self- Advocates parents family members and Community Partners the council's purpose
132is to advise the intellectual and developmental disabilities program advocate for real change for all people who experience a disability in Columbia County and Beyond and ensure all citizens in Columbia County are aware of all available resources by simply making the general education population aware of what's available we can create a more inclusive supportive environment that helps all students succeed it starts with awareness and the more we can share this information the more students and families will be empowered to reach out for the help that they may need thank you so much for your time and for listening to me I look forward to working together to support the student in our community and I'm it bothers me so much that my video is not on I am as a teacher myself I do not like
133black screen so I'm so sorry sorry we're just glad that you're here with us and speaking this important message I would like to attend your next council meeting could you please tell me when that is and where that is yeah yes it let me pull up on my calendar thank you to get the exact date it is the second Monday of every month so it will be April 14th at 5:30 p.m and it's at the Creekside Community Center with ccmh kindly say the last part again uh the ccmh Creekside Community I believe that's the Greek side pcmh is over by Walmart yep andek side is the room within the CCM building yes in the ccmh building it's it's a room corra yes I will be there on April 14th at that meeting and I will
134bring a staff member with me no that meeting is actually at 5:30 it goes from 5:30 I still look forward to meeting you there and um so you can see my face we'll take picture together that sounds send it to the board I'm just delighted I want to know what all the resources are um and I've just had other people in my office today about resources for kids with um substance abuse issues so I'm just super excited to be meeting all of the wonderful Partners we had a wonderful partnership meeting today so I'm I'm very very much looking forward I don't know if the board has any other comment Ms or questions for Gina no I think it's fantastic that we're even getting to be able to learn about these I know that's one of
135the struggles that we've had as a district in general is to be able to end up helping kids that are struggling that in that fashion so yeah I I I happy to end up getting any sort of contact in that way fantastic I look forward to meeting you all thank you thank you all right uh who do we have next that is all okay all right hey can I ask one question real quick of course of course onina that just spoke if more than two of us would like to be there are we able to announce it as being able to be there or do we can we only have only be two board members cannot be three yeah um but if two of you want to go we can call pool from the district
136office and I want to bring Jen Nelson with me who's the student services coordinator I'm probably going to be at work so I would appreciate it if a couple of other board members Melody we can go okay Kelly if you're interested absolutely I'm really I'm really informed in the that Circle so if Bill would like to go he can go I will check my calendar fantastic I wrote it down I just haven't got it I haven't been playing I've been staying off of my phone so I don't know what that calendar says yeah all right it's a struggle but I did it yeah all right is there anything else that the board wants to end up bringing up at this time all right the young people on you guys are still at the young people
137they stay with us oh my God look at them you guys are a a are you 18 not yet we're recruiting your the budget committee as soon as you are we've had others that's what we need representative on the I need I need an 18y old student Dr Ellis has it on her to-do list good job thank you very much for everyone's time I'm grateful you could end up sticking around for as long this was a very very useful meeting thank you very much for everyone for participating and I will call this meeting adjourned thank you good night